Code Values
SAIS Student DatabaseData Transaction Code Values FY 07
Arizona Department of Education
Student Accountability
Information System
Student Database
Transaction Requirements
Fiscal Year 2007 Code Values
Version 7.2
Last updated December 4, 2006
Arizona Department of Education
School Finance Division
1535 W. Jefferson Street
Phoenix, Arizona 85007-3209
For updates to this document, see the SAIS project contact in section Contacts.
Table of Contents
1Revisions
15About This Document
15Author
15Contacts
15Document References
15Document Distribution / Postings
15Document Filename
16Code Values
16Absence Amount
16Absence Reason
17Activity (Enrollment, Withdrawal, Readmission, Year End Status, Summer Activity)
24Assessment Methods (Language)
24Assessment Proficiency Level (Language)
25Overall Assessment Result (Language)
26Assessment Scaled Score (Language)
26Country
38County
39Early Childhood Block Grant - Living in Household Indicator
39Early Childhood Preschool Assessments
40Early Childhood Preschool Programs
41Ethnicity (Race)
42Federal School Improvement
42Gender
42Grade
43Grade Exit Code
44Home Language
46Language Participation Status
46Language Programs
47Language Program Exit Reason
47Membership Type
48Need
49Primary Nighttime Residence
50School Membership Share
51Special Education Services
56Special Education Service Exit Reason
58Special Enrollment
58States
60Student Management System
61Student Membership FTE
61Student Membership Portion
62Support Programs
65Tuition Payer
65Withdrawal Reason
67Issues
Revisions
Below is an inventory of the revisions made to this document since publication of version 1.0. (The revisions made while this document was in Draft form are NOT included in this list.) Each time a revision is made the following sections, if included in this document, will also be updated: Table of Contents, List of Figures, List of Tables, Issues.
12/04/2006 Version 7.2 PUBLISHED
ver
new information
old information
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7.2
Entire Document
References to infrastructure elements have been removed
C. Cree
7.2
10/23/2006 Version 7.1 PUBLISHED
ver
new information
old information
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7.1
Special Education Service Exit Reason
Modified description of code 10 to withdrawn by parent and no longer enrolled.
Previous description was withdrawn by parent request.
Peggy Staples, ESS;
Joanne Phillips, ESS;
Jim Whelan, IT Business Analyst
7.1
Early Childhood Preschool Assessments
Modified Child Observation Record (COR) to have 6 test areas
Previously showed 5 test areas.
Karen Woodhouse, ECE;
Jim Whelan, IT Business Analyst
7.1
Early Childhood Preschool Assessments
Added new Early Childhood Assessment called Galileo Plus.
Previously did not exist.
Karen Woodhouse, ECE;
Jim Whelan, IT Business Analyst
7.1
Early Childhood Preschool Assessments
Added Peabody Picture Vocabulary Test-III (PPVT-III)
Previously did not exist.
Karen Woodhouse, ECE;
Jim Whelan, IT Business Analyst
7.1
Early Childhood Preschool Assessments
Added Phonological Awareness Literacy Screening Pre-K (PALS Pre-K)
Previously did not exist.
Karen Woodhouse, ECE;
Jim Whelan, IT Business Analyst
7.1
Activity Codes Withdrawal
Removed reference to home taught from withdrawal code W1. Home taught is properly addressed in withdrawal code W9.
W1 previous references home taught incorrectly.
Robert Franciosi, Research and Evaluation;
Jim Whelan, IT Business Analyst
07/06/2006 Version 7.0 PUBLISHED
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new information
old information
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7.0
Student Management System
Added Genesis SMS by Edupoint as code 21 for valid vendor SMS
Previously did not exist in documentation, although valid from FY06 forward
Jim Whelan, IT Business Analyst
7.0
Primary Nighttime Residence
Added codes for Primary Nighttime Residence, which is associated with students who have been designated as Homeless. New for FY07.
Previously did not exist.
Mattie McVey-Lord, AAD;
Jim Whelan, IT Business Analyst
7.0
Assessment Results
Appended description. No code changes.
Previous descriptions not as detailed.
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
7.0
Language Participation Status
Appended description. No code changes.
Previous descriptions not as detailed.
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
7.0
Home Languages
Added numerous home language codes as needed/defined by EAS (based on Home Languages listed by the Department of Economic Security for immigrants and refugees).
Previously did not exist.
Kathie Mooney, EAS;
Jim Whelan, IT Business Analyst
7.0
Special Education Service Exit Reason
Added code 9, exited due to intended change in SAIS data element only. New for FY07.
Previously did not exist.
Peggy Staples, ESS;
Jim Whelan, IT Business Analyst
7.0
Special Education Service Exit Reason
Added code 10, Withdrawn by Parent Request. Valid only for SPED grades PS, KG, and UE. New for FY07.
Previously did not exist.
Karen Woodhouse, ECE;
Peggy Staples, ESS;
Jim Whelan, IT Business Analyst
7.0
Early Childhood Preschool Programs
Added New for FY07. New codes for Early Childhood Preschool Programs. New transaction for FY07.
Previously did not exist.
Karen Woodhouse, ECE;
Helen Hugo, IT BA/QA Director
7.0
Early Childhood Block Grant Living in Household Indicator
Added New for FY07. New codes defined specifically for the living in household indicator, which is required with a submitted Early Childhood Preschool Program participation of Block Grant.
Previously did not exist.
Karen Woodhouse, ECE;
Helen Hugo, IT BA/QA Director
7.0
Early Childhood Preschool Assessments
Added New for FY07. New codes for Early Childhood Preschool Assessments. New transaction for FY07.
Previously did not exist.
Karen Woodhouse, ECE;
Helen Hugo, IT BA/QA Director
7.0
Support Programs
Support Program 27 Supplemental School Services - due to In School Improvement
Enhanced description of determining factors of what designates a school in improvement.
Previously did not contain full explanation in school improvement determining factors for this support program.
Nancy Konitzer, AAD;
Helen Hugo, IT BA/QA Director
7.0
Support Programs
Support Program 34 Transportation/School Choice
- due to In School Improvement
Enhanced description of determining factors of what designates a school in improvement.
Previously did not contain full explanation in school improvement determining factors for this support program.
Nancy Konitzer, AAD;
Helen Hugo, IT BA/QA Director
7.0
Federal School Improvement
Added section to identify specific categories of Federal In School Improvement.
Section previously did not exist.
Nancy Konitzer, AAD;
Helen Hugo, IT BA/QA Director
12/9/2005 Version 6.5 PUBLISHED
ver
new information
old information
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6.5
Assessment Proficiency Level
Added assessment proficiency level codes as determined through Harcourt Rapid Reports.
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
6.5
Assessment Result
Included the word Overall in for assessment result.
Overall Assessment result code is new for assessments given in FY06. Previously, assessment result codes were directly associated with the individual sub-tests.
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
6.5
Assessment Scaled Score
Added further description to the assessment scaled scores, including:
setting a range of 100-997.
998 indicates the student did not attempt to complete assessment sub-test
999 indicates a student in Continuing FEP status
Valid code value range did not exist previously.
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
6.5
Assessment Result
Included the word Overall in for assessment result.
Overall Assessment result code is new for assessments given in FY06. Previously, assessment result codes were directly associated with the individual sub-tests
Micky Gutier, EAS;
Jim Whelan, IT Business Analyst
6.5
Need Codes
Economic Disadvantage - Evacuee
Added a Need code for Evacuee. Intended use is for students who enter enroll in AZ as a direct result of being displaced by Hurricane Katrina.
Previously did not exist.
Academic Achievement;
Helen Hugo, IT BA/QA Director
11/01/2004 Version
