Agenda BOE052714.doc

Colchester Board of Education Meeting

Agenda

Date: Tuesday, May 27, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center 1. Call to Order 2. Citizen Comments 3. Additions to the Agenda by the Board of Education 4. Citizens Comments on Additions to the Agenda 5. Approval of Minutes (Enclosures) 6. Communications/Correspondence 7. Celebrations

7.1 JJIS Students Attend State Invention Convention (Enclosure) 7.2 BA Senior Top Math Competitor for Second Consecutive Year (Enclosure) 7.3 Stop and Shop A+ Rewards (Enclosure)

8. Administrative Reports 8.1 Superintendent’s Report

None this meeting (second meeting of month) 8.2 Financial Reports

8.2.1 Monthly Budget Report (None this meeting-discussed at prior meeting) 8.2.2 Request for Budget Transfer (None this meeting) 8.2.3 Notification of Transfers (None this meeting) 8.2.4 Health Insurance Account (None this meeting-discussed at prior meeting)

9. Unfinished Business 9.1 WJJMS Building Project Update 9.2 2014-15 Education Budget 9.3 *Goals and Objectives for Colchester Public Schools Policy #0200-Second Reading (Enclosure) 9.4 *Home Schooling Policy #6172.3 – Second Reading (Enclosure)

10. New Business 10.1 *Donations (Enclosure)

10.2 *Field Trip (Enclosure) 10.3 *Notification of Resignation (Enclosure)

10.4 *Facilities Use Fee Schedules (Enclosures) 10.5 Field Trips Policy/Regulation #6153 – First Reading (Enclosure) 10.6 Acceptable Computer Network Use Policy/Regulation #4118.5 - First Reading

(Enclosure) 10.7 *Teacher/Administrator Evaluation Update (Enclosure) 11. Chairman’s Reports None this meeting 12. Committee Reports

None this meeting

Agenda BOE052714.doc

13. Information Items (Enclosures) 13.1 Partnerships: Family-School Compact 13.2 Bacon Academy Founder’s Day

14. Executive Session (Enclosures/Handouts for Board Members only) 14.1 *Request for unpaid leave 14.2 *Development of Superintendent’s Evaluation

15. Adjournment

* Possible action item

Info Bulletin BOE052714.doc

Colchester Board of Education Meeting

Information Bulletin

Date: Tuesday, May 27, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center 1. Call to Order

Chairman Ronald Goldstein

2. Citizen Comments The Board of Education provides an opportunity for members of the public to comment on issues of importance to the Board of Education in accordance with Board Bylaw #9325.

3. Additions to the Agenda by the Board of Education

Additions may be added to the agenda upon a 2/3 vote to those members of the Board present.

4. Citizens Comments on Additions to the Agenda

If additions have been added to the agenda, the Board Chairperson provides an opportunity for citizen comments on the additions.

5. Approval of Minutes (Enclosures) Recommendation: To approve the minutes of the May 13, 2014 Board of Education Regular Meeting and the May 20, 2014 Board of Education Special Meeting. Background: Included for the Board of Education approval are the minutes of the:

• May 13, 2014 Board of Education Regular Meeting • May 20, 2014 Board of Education Special Meeting

6. Communications/Correspondence

Written correspondence to the Chairperson and/or Superintendent of Schools, received the night of the meeting, may be read by the Board Secretary with the authorization of the Chairperson if it comports with the Freedom of Information Act. Correspondence received in advance are included in the agenda packet and not read since they are available to the public.

7. Celebrations

7.1 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research-based curricula. • JJIS Students Attend State Invention Convention (Enclosure)

Background: Linda Reid, JJIS Paraprofessional and invention convention advisor will introduce students chosen to represent Colchester at the State Invention

Info Bulletin BOE052714.doc

Convention at UCONN on May 3, 2014. Students sharing their inventions are:

Henry Callan – Land Sled Hunter Farrell – Independent Pet Feeder Evan St. Louis – Locker Mate

Henry Callan received the Recognized Inventor award.

7.2 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research-based curricula. • BA Senior Top Math Competitor for Second Consecutive Year (Enclosure)

Background: Principal Ambruso will introduce BA senior Parker Dimock who earned the title of Top Scoring Bacon Academy Mathlete at the Greater New London County Mathematics League. Parker scored the most cumulative points for our district for all six league meets for the second consecutive year for the BA Math team.

7.3 Strategic Plan Goal #4: School-parent-community partnerships will continue to

be developed, strengthened, and promoted. • Stop and Shop A+ Rewards (Enclosure)

Background: This year Colchester Public Schools earned $6,839.10 through the Stop & Shop A+ Rewards Program. Stop & Shop is a strong supporter of community schools, donating money that can be used for schools’ educational needs. The money will be sent to CPS in June and the funds will be used for mobile technology at each school.

8. Administrative Reports

8.1 Superintendent’s Report None this meeting (second meeting of month)

8.2 Financial Reports 8.2.1 Monthly Budget Report (None this meeting-discussed at prior meeting) 8.2.2 Request for Budget Transfer (None this meeting) 8.2.3 Notification of Transfers (None this meeting) 8.2.4 Health Insurance Account (None this meeting-discussed at prior meeting)

9. Unfinished Business 9.1 WJJMS Building Project Update Background: Chairman Goldstein and Superintendent Mathieu will update the Board on the WJJMS Building Project. 9.2 2014-15 Education Budget Background: The referendum on the proposed budget is Thursday, May 29, 2014. Board members will have the opportunity to discuss budget issues as appropriate.

Info Bulletin BOE052714.doc

9.3 *Goals and Objectives for Colchester Public Schools Policy #0200-Second Reading (Enclosure) Recommendation: To approve Goals and Objectives for Colchester Public Schools Policy #0200.

Background: The current Goals and Objectives policy is outdated. The updated policy will reflect the goals in our current Strategic Plan. 9.4 *Home Schooling Policy #6172.3 – Second Reading (Enclosure) Recommendation: To approve Home Schooling Policy #6172.3.

Background: The Policy Committee recommends the adoption of this policy to define the Board’s policy on dual enrollment.

10. New Business 10.1 *Donations (Enclosure) Recommendation: To accept the following donations:

• Telephone poles from Tony Boucher at C.C. Lounsbury for the construction of a trail bridge at BA.

• $25.00 gift card from Robert Crowell of Noel’s Grocery store for refreshments served at the JJIS Springs Arts Festival reception.

10.2 *Field Trip (Enclosure) Recommendation:

To approve following field trip: • BA World Language grades 9-12, to Quebec City, Canada February 27th -

March 2, 2015 10.3 *Notification of Resignation (Enclosure) Recommendation: To accept the resignation of Danielle Moran effective at the end of the 2013-2014 school year. Background: Ms. Moran has taught Math at BA since August 2013. 10.4 * Facilities Use Fee Schedules (Enclosures) Recommendation: To approve the increase of facilities use fees for the 2014-2015 school year. Background: Facilities use fees have not increased since the 2012-2013 school year. 10.5 Field Trips Policy/Regulation #6153 – First Reading (Enclosure) Background: The Committee revised this policy incorporating the CABE model policy and attorney recommendations.

10.6 Acceptable Computer Network Use Policy/Regulation #4118.5 - First Reading

(Enclosure) Background:

This policy was updated, and the regulation added, based on attorney recommendations.

Info Bulletin BOE052714.doc

10.7 *Teacher/Administrator Evaluation Update (Enclosure) Recommendation: To approve revisions to Colchester’s Teacher Evaluation Plan based on state requirements for 2014-2015. Background: The Teacher Evaluation Advisory Group met on May 22, 2014 to address the needed revisions to Colchester’s Teacher Evaluation Plan based on state requirements for 2014-2015.

11. Chairman’s Reports None this meeting

12. Committee Reports

None this meeting

13. Information Items (Enclosures) 13.1 Partnerships: Family-School Compact 13.2 Bacon Academy Founder’s Day

14. Executive Session (Enclosures/Handouts for Board Members only)

14.1 *Request for unpaid leave 14.2 *Development of Superintendent’s Evaluation

15. Adjournment

* Possible action item

Colchester Board of Education Meeting

Minutes

Date: Tuesday, May 13, 2014 Time: 7:00 PM Place: Bacon Academy Library Media Center Board Members Present: Ronald Goldstein, Donald Kennedy, Mary Tomasi, Michael Voiland,

Brad Bernier, student members Mitchell Hallee, Courtney Vitale Late arrivals: 7:02pm Michael Egan, 7:04pm Mitchell Koziol

Administration Present: Superintendent Jeff Mathieu, Principal Mark Ambruso, Principal Chris Bennett, Principal Deb Sandberg, Assistant Principal Amity Goss, Director of Teaching and Learning Barbara Gilbert, Director of Pupil Services Kathie Shaughnessy

1. Call to Order: Chairman Ronald Goldstein called the meeting to order at 7:00pm. 2. Citizen Comments: None 3. Additions to the Agenda by the Board of Education:

Superintendent Mathieu requested the addition of two items to 14. Executive Session as; 14.3 Student incident at BA concerning safety and 14.4 Notice of Negotiations Motion by: Donald Kennedy To approve the addition of items 14.3 and 14.4 to the agenda. Second by: Michael Voiland Vote: Unanimous

4. Citizens Comments on Additions to the Agenda: None 5. Approval of Minutes: Minutes of the April 8, 2014 Board of Education Regular Meeting and the April 28, 2014 Board of Education Special Meeting were submitted for the Board approval. Motion by: Brad Bernier To approve the minutes of the April 8, 2014 Board of Education Regular Meeting as read Second by: Donald Kennedy Vote: Approved Abstained: Mary Tomasi Motion by: Donald Kennedy To approve the minutes of the April 28, 2014 Board of Education Special Meeting as read Second by: Brad Bernier Vote: Approved Abstained: Mary Tomasi .

5.

6. Communications/Correspondence: None 7. Celebrations 7.1 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research- based curricula.

• BA Unified Arts Jodi Mendlinger, BA art teacher, introduced the Unified Arts students who created a painting project called "Chords of Color". The Unified Arts program was developed for all special education students to work collaboratively with their peers enhancing their creativity. BA student Marley Harlacher introduced the concept of creating a Unified Arts program at Bacon. Marley and fellow student Erika McNally assisted in matching the musical chords of a Jackson Browne song "Crow on the Cradle," to colors that correlate to the chords. Special Education teacher Dave McLellan, who was also involved in the project creation, will accompany the students as they display their works. The project will go on display at the Special Olympics on June 8th in New Haven. Certificates of achievement were presented to the following students for their hard work on this project: Lyla Brown, Megan Langevin, Tim Damaj, Erika McNally, Emma Fries, Nicole Ouellette, Marley Harlacher, Jessica Petrosky, Marty Honsberg, Alex Robley, Claire Humphrey, Matt VanCedarfield, Alyssa Landry, and April Wolf. Certificates of Achievement were presented to each student.

7.2 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research- based curricula.

• BA CT Scholastic Arts Competition Jodi Mendlinger, BA art teacher, introduced students that participated in the CT Scholastic Arts Competition; 8 pieces of artwork were submitted. Five BA students won Silver and Gold awards. All artwork will be on display at the annual art show on May 29, 2014 at 6pm prior to Senior awards night. The winners of the prestigious Scholastic Silver Key and Gold Key Awards are:

• Silver Key Drawing: Jessica Petrosky • Silver Key Mixed Media: Nicole Lenares • Gold Key Painting: Amanda Greiner • Gold Key Mixed Media: Marissa Currie • Gold Key Portfolio & Special Hartford Art School Award: Melanie Gaudet

In addition to receiving the Gold Key award for her portfolio, Melanie was presented with a $60,000 scholarship to the Hartford Art School. Certificates of achievement were presented to each student.

7.3 Strategic Plan Goal #1: Students will achieve the standards of our rigorous research- based curricula.

• BA Students Receive High Awards at Virginia Beach Music Festival Bacon Academy Instrumental Music teacher and Band Director, Thomas

Kessler introduced the students who took top honors at the Virginia Beach Music Festival.

Outstanding Jazz Soloist – Shaun Flynn Outstanding Accompanist – Mitchell Hallee Outstanding Vocalist – Tucker Noniewicz

In addition, under the direction of Thomas Kessler, Band Instructor and Marinne Cheney, Chorus Director, the Mixed Choir won first place, received a superior rating from the judges, and also received the Overall Choir Award.

The Jazz Choir won first place, received a superior rating and also received the Overall Jazz Choir award. The Jazz Band won first place and received the Overall Jazz Band award. The Concert Band took an impressive second place in their competition.

7.4 Strategic Plan Goal #1: Students will achieve the standards of our rigorous, research- based curricula. • CABE Student Leadership Awards

The Connecticut Association of Boards of Education (CABE) Student Leadership Awards were being presented to two Bacon Academy seniors, Jennifer Cole and Nathan Kozlowski and two William J. Johnston Middle School eighth graders, Erin Rose and Benjamin Chapman. These students were selected for this honor for their outstanding leadership and academic achievement. Certificates from CABE were presented to each student.

7.5 Strategic Plan Goal #2: Highly effective staff will be hired, supported, valued, and retained.

• Network Engineer Commended for his Efforts and Dedication to the District District Network Engineer Dan Dell’Orfano has worked tirelessly to ensure the district’s staff and students have the best and most efficient technology available to them within the limits of the Colchester budget. During April vacation Dan worked extremely long days with the vendor, replacing switches at Bacon Academy. By the end of the week he ensured that all was up and running and that portion of the technology infrastructure grant was completed. Students and staff returned to school to find speedy internet access and no interruptions. A Certificate of Appreciation was awarded to Dan for his efforts and dedication to the school district.

8. Administrative Reports 8.1 Superintendent’s Report 8.1.1 Influenza Update

Reports of staff and student daily absences due to illness are sent to the Chatham Health District on a weekly basis. The Chatham Health District monitors visits to doctors’ offices and hospitals as a part of this report and the trends are reviewed by medical experts, school nurses, and administrators.

8.2 Financial Reports 8.2.1 Monthly Budget Report D. Kennedy discussed the budget and specific line items through April 30, 2014 8.2.2 Request for Budget Transfers Motion: Brad Bernier To approve the budget transfers greater than $5000 as a block. Second by: Mitchell Koziol Vote: Unanimous 8.2.3 Notification of Transfers D. Kennedy briefly summarized transfers less than $5000 8.2.4 Health Insurance Account D. Kennedy briefly summarized status to date.

9. Unfinished Business 9.1 WJJMS Building Project Update Chairman Goldstein and Superintendent Mathieu updated the Board on the WJJMS Building Project. The project is on track with the intent to use the same architect. 9.2 2014-15 Education Budget

Following the defeat of the budget a joint board meeting was held to discuss further action for next vote. The request from the BOF is to revise the budget to reduce to a 2% level of mill rate increase. To reach this level, the Board of Finance requested a reduction in the Board of Education budget of $247,000.00. Superintendent Mathieu presented items for budget reductions. Two handouts were presented itemizing these reductions which included elimination of programs, services and staff. Board members posed questions and aired opinions about the proposal. Board member Tomasi expressed concern for the reduction in the School Psychologist. Principal Bennett explained the elimination of sports at the middle school and the intramural sports options that will still be available to students. In response to a question about the team structure at the middle school and the “double block” of language arts, Principal Bennett explained how important the structure is and how the double block has helped the school to become an “excelling” school statewide. Principal Bennett also explained how he is planning for future enrollment declines. .

Motion: Mary Tomasi To accept the proposed budget reductions for presentation to the Board of Finance Second by: Donald Kennedy Vote: Unanimous 9.3 GMO-Free/Organic Food Petition

Student Board members Courtney Vitale and Mitchell Hallee updated the Board on the GMO–Free/Organic Food Petition. They continue to work on a grant request to assist in the funding of an established regional food hub in Colchester and will present their finding at the next BOF meeting. The development of a Regional Food Hub as an independent organization with a consolidated bidding process would promote job growth within Colchester. A Special Board of Education meeting will take place on May 31, 2014 to establish committees and finalize the grant application.

9.4 Graduation Requirements Policy #6146 - Second Reading Changes in graduation requirements for years 2015, 2016-2017, and 2018 are reflected in the updated policy. Motion: Donald Kennedy To approve the changes in graduation requirements for years 2015, 2016-2017, and 2018 as reflected in the updated policy #6146. Second by: Mary Tomasi Vote: Unanimous 9.5 Nondiscrimination Policy and Regulation #0521 – Second Reading Mandated changes were made to this policy and regulation to include the sentence “The District provides equal access to the Boy Scouts and other designated youth groups.” Motion: Donald Kennedy To approve the required updates to Policy and Regulation #0521 Second by: Michael Voiland Vote: Unanimous

9.6 Students: Weapons and Dangerous Instruments Policy #5131.7 – Second Reading The existing policy #5131.7 is a student policy. One sentence embedded in the existing policy

refers to employees. The Policy Committee recommended removing that sentence from the student policy and adding a separate employee Policy #4118.233/4218.233 addressing weapons and dangerous instruments. This proposed policy was also amended to include the prohibition of weapons on student transportation and at school-sponsored activities.

Motion: Mary Tomasi To approved the Weapons and Dangerous Instruments Policy #5131.7 as amended Second by: Donald Kennedy Vote: Unanimous 9.7 Personnel: Weapons and Dangerous Instruments Policy #4118.233/4218.233 – Second Reading The Policy Committee recommended adding Policy #4118.233/4218.233 for Personnel thereby separating the student and personnel policies which address weapons and dangerous instruments. Motion: Donald Kennedy To approve the addition of personnel Policy #4118.233/4218.233 as recommended. Second by: Brad Bernier Vote: Unanimous 9.8 Scheduled Board Meeting Dates The November 2014 Board meeting is currently scheduled to take place on Veterans’ Day and must be rescheduled. Motion: Brad Bernier To reschedule the November 11, 2014 Board meeting to November 12, 2014 Second by: Mary Tomasi Vote: Unanimous 10. New Business 10.1 Donations

• A clarinet from the Menhart family for the benefit of the JJIS Band students. • A total of $151 for the benefit of the fourth and fifth grade scholarship field trip student activity funds from the Belmont, Brownson, Burton, Crook, Gannon, Goodwin, Hathaway, Kananowicz, Novak, Snow, and Tyler families. • $100 from Alpha Delta Kappa Theta Sorority for the purchase of books for the JJIS library • $210 anonymous donation for the purchase of a CABE Model Handbook • Miscellaneous art supplies, including paint and several large canvases, from Leona Bourassa for the benefit of the BA Art Department students.

Motion: Brad Bernier To accept donations as stated above Second by: Mary Tomasi Vote: Unanimous 10.2 Field Trip Motion: Donald Kennedy To approve a field trip for the Physics and JETS Team, grades 9-12, to Agawam, MA on June 2, 2014 Second by: Mary Tomasi Vote: Unanimous

10.3 Goals and Objectives for Colchester Public Schools Policy #0200 – First Reading The current Goals and Objectives policy is outdated. The Policy Committee recommends updating the Goals and Objectives policy to reflect our current Strategic Plan Goals. 10.4 Home Schooling Policy #6172.3 – First Reading

The Policy Committee recommends the adoption of this policy to define the Board’s policy on dual enrollment and reflect the CT General Statues regarding home schooling. 10.5 Approval of Grant Application This grant in the amount of $107,000 for the 2014-2015 school year is used to support the school readiness component of the Colchester Early Childhood Initiative. The additional $3,790 for the Quality Enhancement component embedded in the grant will be used to address quality standards. This grant is funded by the State Office of Early Childhood. Motion: Mary Tomasi To approve the submission of the school readiness grant with the embedded quality enhancement grant and authorize the Superintendent of Schools Jeff Mathieu to execute any required documents. Second by: Donald Kennedy Vote: Unanimous 10.6 Request for Disposal of Obsolete Materials CES Library Media Specialist Maureen Schlosser requested authorization to dispose of 123 obsolete and/or damaged books from the CES library. Motion: Donald Kennedy To approve the disposal of 123 obsolete and/or damaged books from the CES Library Media Center Second by: Brad Bernier Vote: Unanimous 10.7 Notification of Resignations Letters of resignation were received from grade 8 teacher, Rachel Schilberg and grade 5 teacher, Sarah Freeman. Motion: Donald Kennedy To accept the resignations of Rachel Schilberg and Sarah Freeman effective at the end of the 2013-2014 school year Second by: Brad Bernier Vote: Unanimous 11.Chairman’s Reports 11.1 Teachers’ Contract Negotiations Chairman Goldstein informed the Board of the upcoming Teachers’ Contract Negotiations to begin in August 2014. 11.2 Cabaret for a Cause Chairman Goldstein informed the Board of the event held in honor of Ros Etra’s retirement, Colchester Schools Music teacher of 41 years, to raise funds for the Ros Etra Music Scholarship Fund. 12. Committee Reports None at this meeting. Chairman Goldstein asked Board members to inform him if they are interested in serving on a committee.

13. Information Items 13.1 Enrollment 13.2 Unified Sports Awards 13.3 ECC Athletes of the Month 13.4 Bacon AP Program Recognized by EASTCONN 13.5 WJJMS Student Semifinalist in CT Geographic Bee 13.6 BA Students win Women in Science Competition 13.7 CES Teachers Published in Library Media Connection Magazine 13.8 Letter to CES Parents/Guardians/Staff

14. Executive Session 14.1 Appointment of CES Interim Principal for the 2014-15 School Year Motion: Mary Tomasi To enter into Executive Session for purposes of discussing item 14.1 and invite Superintendent Mathieu and CES Assistant Principal Amity Goss into the session. Second by: Donald Kennedy Vote: Unanimous Time 9:00pm Chairman Goldstein brought the Board out of Executive Session at 9:14pm Motion: Donald Kennedy To appoint CES Assistant Principal Amity Goss as CES Interim Principal for the 2014-2015 school year. Second: Mary Tomasi Vote: Unanimous Motion: Donald Kennedy To enter into Executive Session for purposes of discussing items 14.2, 14.3, and 14.4 and invite Superintendent Mathieu into the session. Second by: Mary Tomasi Vote: Unanimous Time 9:16pm Chairman Goldstein brought the Board out of Executive Session at 9:36pm 14.2 Appointment of CES Interim Assistant Principal No action taken 14.3 Student Incident at BA concerning Safety No action taken 14.4 Notice of Negotiations Between the Colchester Board of Education and the Colchester Board of Education Nurses United & Professional Services Employees Union, Local 1222 No action taken 15. Adjournment Motion: Mary Tomasi To adjourn the meeting. Second by: Donald Kennedy Vote: Unanimous Chairman Goldstein adjourned the meeting at 9:38pm Respectfully submitted, Audrie Babineau Clerk

Colchester Board of Education Special Meeting

Minutes

Date: May 20, 2014 Time: 5:30 PM Location: Pupil Services Conference Room Board Members Present: Donald Kennedy, Mary Tomasi, Michael Voiland Administration Present: Superintendent Jeffry Mathieu, Special Education Director

Katherine Shaughnessy, Principal Mark Ambruso, School Resource Officer Tim Edwards

Others Present: Dan Murphy, Impartial Hearing Officer representing the Colchester Board of Education in this matter, Father of Student A 1. Call to Order

Vice Chairman Kennedy called the Expulsion Hearing to order at 5:44 PM. 2. Executive Session – Expulsion Hearing on Student A

Motion by: M. Voiland To enter into Executive Session for the purpose of conducting an Expulsion Hearing and invite the following individuals into the Executive Session: Mr. Mathieu, Ms. Shaughnessy, Mr. Ambruso, Attorney Murphy, Officer Edwards, and Father of Student A. Seconded by: M. Tomasi Vote: Unanimous Executive Session was entered at 5:45 PM for the purpose of conducting the Expulsion Hearing. Public Session was entered at 6:14 PM

Motion #1 Regarding Outcome of Expulsion Hearing on Student A: Motion by: M. Tomasi The Board of Education finds that the student who is the subject of this hearing did, on or about April 21, 2014, possess a gun on school property, in violation of Connecticut General Statues Section 10-233d and Board policies #5144, Student Discipline, and #5131.7, Weapons and Dangerous Instruments. The Board publicizes these rules to high school students in the Bacon Academy Student and Parent Handbook. Such conduct is highly disruptive of the educational process, and constitutes an expellable offense.

The student who is the subject of this hearing shall be expelled from all school property and school sponsored events, including graduation exercises, graduation ceremony, after-grad party, or any other activities, for one calendar year from May 20, 2014 to May 19, 2015 or until he has met the requirements for graduation for the reasons presented by the administration in this hearing. Pursuant to Connecticut General Statutes Section 10-233(d) the student will be offered an alternative educational opportunity for the period of this expulsion in the form of tutoring to be determined by the administration. The tutoring must take place off school grounds. Seconded by: M. Voiland Vote: Unanimous

3. Adjournment

Motion by: M. Tomasi To adjourn the meeting. Seconded by: M. Voiland Vote: Unanimous

Vice Chairman Kennedy adjourned the meeting at 6:15 PM.

Respectfully Submitted,

Jeffry P. Mathieu Superintendent of Schools

JJIS Student Inventors

From left to right: Henry Callan , Hunter Farrell, and Evan St. Louis.

Jack Jackter Intermediate School recently hosted the 9th Annual Colchester Invention

Convention on Wednesday, February 27, 2014, which featured student created inventions.

Grades 3, 4 and 5 JJIS students were invited and encouraged to design and submit their original

invention ideas using critical and creative thinking. Twenty-three students (including one

student from WJJMS), were chosen to participate in the convention having met the invention

criteria, which included the ability to solve real-world problems. Students attended a number of

invention workshops and then built a working prototype independently. Their inventions

were then displayed and students were given the opportunity to demonstrate their hard work

and ingenuity to an adoring crowd of judges, family and friends. That evening, each student

inventor strives to be chosen by the 12 judges in attendance, to represent Colchester at the

upcoming Connecticut State Invention Convention, to be held on May 3, 2014 at UCONN.

Three student inventions were chosen to represent Jack Jackter Intermediate School at the

state convention, scheduled to take place on May 4, 2013. They are pictured above from left to

right: Henry Callan, Hunter Farrell, and Evan St. Louis.

7.1

Bacon Academy 2013-2014 Math Team

The Bacon Academy Math Team competed in the Eastern Connecticut Mathematics League

competitions and attended math meets at Norwich Free Academy. Members of the Bacon Academy

math team are seniors: Alexa Bourcier, Jennifer Cole, Parker Dimock, Ryan Goldberg, Kathryn Stevens,

Caynna Cedrone, Logan Gdula, Ryan Joaquin, and Jacob Slomski, juniors: Mitchell Hallee, Raymond

Harwood, Nicholas Hemm, Alyssa Kranc and sophomores: Colin Hiscox, Ashley Laliberte, Jared Kranc,

Shelby Kranc, Urmi Thaker, Robert Lepore, Melanie Rumbel, and Megan Stevens.

Pictured is Bacon Academy senior, Parker Dimock who earned the title of top scorer for the

second consecutive year.

7.2

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0200 Mission-Goals-Objectives District Goals Colchester Public Schools are committed to establishing and maintaining strong parent-community-school partnerships to provide a safe, engaging, and effective learning environment to meet the unique needs of individual students. These partnerships are dedicated to promoting student well-being and the highest level of academic excellence measured by established performance standards and real-world applications. We commit to a comprehensive system of support to ensure the success of each and every student. Our strategic plan goals are as follows:

1. Students will achieve the standards of our rigorous, research-based curricula. 2. Highly effective staff will be hired, supported, valued, and retained. 3. Students, staff, parents, and community will promote a positive school environment that fosters respect, safety, and a sense of belonging. 4. School-parent-community partnerships will continue to be developed. 5. Communication between schools, parents, and the Colchester community will be improved.

Policy adopted: May 13, 2001 Colchester Public Schools Policy DRAFT: April 21, 2014 Colchester, CT

9.3

6172.3

Instruction Home Schooling Home Instruction The Board of Education recognizes the right of parents to educate their children at home. Parents must follow state regulations regarding home school instruction. Parents must file with the Superintendent of Schools, a notification of intent to home school their child. A notification must be filed annually with the Superintendent of Schools. Children educated at home are considered to be non-public school students and are not part of the system’s educational responsibility and are not part of the school system. Legal Reference: Connecticut General Statutes 10-184 Duties of Parents 10-220 Duties of Boards of Education Policy adopted: January 11, 2000 COLCHESTER PUBLIC SCHOOLS Policy revision DRAFT: April 21, 2014 Colchester, Connecticut

9.4

10.1

10.2

10.3

2014-2015 2012-2013 Increase per

HourCustodial Salary Schedule

Regular Time $26.00 $22.00 $4.00Overtime $38.00 $32.00 $6.00Holiday Time $51.00 $42.00 $9.00

Cafeteria Personnel Salary Schedule

Manager:

Regular Time $23.00 $19.00 $4.00Overtime $34.00 $28.50 $5.50Holiday Time $34.00 $28.50 $5.50

Cafeteria Worker:

Regular Time $20.00 $15.00 $5.00Overtime $30.00 $22.50 $7.50Holiday Time $30.00 $22.50 $7.50

Colchester Public SchoolsFacilities Use Fee Schedule - Proposed Increase

Per Hour Cost

10.4

6153 10.5

Instruction Field Trips

The Board of Education recognizes the valuable experiences derived from Field Trips for

students when such trips are properly planned, executed. To the extent that budgetary resources

permit, the Board encourages Field Trips in connection with the work of an organized class or

school activity. Field Trips should be directly related to, or an extension of, the classroom

learning experiences. Field Trips may be used as springboards or culminating activities for units

presented in the classroom or to provide “hands on” experience for students involved in the study

of specific topics. In addition, Field Trips may introduce students to new learning experiences

though the participation in, or observation of, activities such as exhibits, dramatic presentations

and other timely and appropriate events.

All student Field Trips that involve the public solicitation of funds shall require Board approval

before any fundraising by students or others on their behalf. Any such fundraising activities

must comply with the provisions of Board Policy #1324 regarding fundraising activities.

All Field Trips shall be approved in advance in accordance with the regulations of Field Trip

Policy #6153. The loss of class time, the availability of alternative educational experiences, and

the financial impact to families shall be strongly considered in the approval process.

All student Field Trips require prior written approval by the Board, Superintendent, Principal,

and Director of Teaching and Learning, in accordance with the accompanying regulations and

procedures. There will be no Field Trips taken without prior approval.

Given the paramount importance of student safety, the Board and/or the Superintendent,

reserve(s) the right to cancel Field Trips for safety reasons at any time.

The Board authorizes the Superintendent, and/or his or her designee, to promulgate

administrative regulations and procedures in furtherance of this policy.

Policy adopted: February 11, 2003 Colchester Public Schools

Policy revised: August 6, 2009 Colchester, Connecticut

Policy DRAFT: May 13, 2014

6153(a)

Instruction

Field Trips

Definition:

A Field Trip is a trip off school grounds approved in accordance with these procedures taken in

connection with the work of an organized class, school group, or school activity. School district

employees who organize such trips are acting within the scope of their employment. Trips

having no affiliation with, or no approval of, the Board are not “school sponsored,” irrespective

of whether the trip has an educational component or involves district students, and, therefore, do

not meet the definition of Field Trip. Activities of non-school groups or that are not approved in

accordance with these procedures are not to be considered school Field Trips and do not fall

under the purview of the Board. The Board is not responsible for any Field Trip which is not

school-sponsored and has not been approved in accordance with school policy and procedures.

Field Trip Requirements:

1. All Field Trips approved in accordance with these regulations are considered school-

sponsored activities. Such Field Trips must be approved as follows:

All Field Trips must be supported by the appropriate application as described below,

and all Field Trips must be approved in writing by the Superintendent, Principal and

Director of Teaching and Learning.

All trips involving either an overnight stay, out-of-state travel (including athletic

Field Trips) or travel outside the continental United States must also be approved by

the Board of Education.

2. School district employees who organize trips independently of the Colchester Public Schools,

when such trips involve Colchester students, must notify the Superintendent in writing at

least sixty (60) days in advance of the trip, must not advertise or promote the trip at any time

on school property or school activities, must assure that participants are notified that the trip

is not affiliated with the Colchester Public Schools, and are personally liable for any such

trip. Teachers/Sponsors seeking an exception to any of the rules or regulations governing

school Field Trips must also obtain the written approval of the Superintendent of Schools

prior to the trip. Travel agencies or other private organizations promoting travel study trips

shall not be permitted access to school property or grounds to promote or enroll students for

privately sponsored travel study programs and trips.

I. Pre-Planning and Approval:

A. Notification:

1. The teacher shall consult with the Principal before involving students

and/or parents in planning any Field Trips.

2. Where student contributions are required, the teacher shall present to the

Principal a proposal indicating fund sources and/or fund-raising activities and a plan

for providing for students unable to meet required costs.

10.5

6153(b)

Field Trips

B. Knowledge of Location to Be Visited:

1. Before the formal plan of the trip is developed, the teacher shall visit the site, conduct

research regarding the site, and/or consult with other experts who have visited the

Field Trip location to obtain specific information about its education value for

students of the participating grade level/course.

2. The teacher or other trip organizer shall review trip conditions to confirm that the site

is age appropriate and to develop whatever safety procedures are reasonable to

promote a safe and healthy experience for trip participants. If unacceptable hazards

are present at the trip site, the Field Trip will be cancelled or postponed until such

hazards are remediated or removed.

3. Activities involving unnecessary risk must be excluded from any trip itinerary.

C. Formal Field Trip Instructional Plan:

1. Written objectives of the trip and its relationship to curricula will be outlined in a

formal Field Trip Instructional Plan (Appendix B) and be submitted to the School

Principal for approval.

2. The Principal will review and approve the Field Trip Instructional Plan (Appendix B)

before recommending the trip to the Superintendent, or his/her designee, for approval.

D. Knowledge of Students' Medical Problems:

1. The teacher will review and follow Colchester Public School Policy #5141.25:

Chronic Health Conditions and Life Threatening Food Allergy Conditions.

2. The teacher will consult with the school nurse in advance of the trip to determine

health needs of student participants.

3. Teachers shall be aware of special medical problems, allergies, disabilities,

medication needs, etc. of student participants and be trained by the school nurse in

emergency measures to be taken if a medical emergency arises.

E. Transportation:

In-state and/or single-day Field Trip requiring bus transportation will be provided by

the school district’s contracted transportation provider. Charter buses for out of state

trips will be coordinated with the district’s transportation coordinator from a list of

approved providers.

F. Approval Process and Recordkeeping :

1. Field Trips requiring approval by the Board of Education shall be submitted for

review on a completed district Field Trip Request form (Appendix A) as soon as

plans have been made and no later than two months prior to the scheduled trip. In no

instances shall Field Trip permission slips be distributed and/or monies be

collected prior to official approval.

6153(c)

Field Trips

Approval Process and Recordkeeping - continued

2. In no situation shall Field Trips take place unless the requisite approval has been

obtained beforehand.

3. Principals shall review staff members' Field Trip requests as they relate to Board

policy and the current budget. Principals may consult with the Superintendent of

Schools, as necessary.

4. Copies of the approved Field Trip request forms are to be maintained in the school

office file and with the Board’s Finance Department

G. Parental Notifications:

1. Before any student is allowed to participate, permission slips shall be obtained from

the parent and/or guardian of each student participant. Permission slips shall be taken on

the trip by the teacher. The school office will retain the permission slips for the

remainder of the school year.

2. Information on the system-wide permission slip form (Appendix C) shall

include:

the detailed purpose of the trip and its alignment to the curricula,

the place(s) to be visited,

the date and approximate times of departure from and arrival back to the school,

the type of transportation to be used,

the total costs, if any,

a release to seek emergency medical attention as needed,

any required apparel, food, and/or equipment needed, and

safety recommendations.

3. The permission slip shall request information about any special medical

needs, allergies, medication, etc.

4. Standard permission slip forms will be available at each school office.

5. Timed itineraries shall be provided to parents for overnight and/or out of state

trips with the permission slip.

H. Notification to Cafeteria Personnel:

If a Field Trip will cause students to miss lunch at school, teacher/principal shall notify

cafeteria personnel at least one week in advance.

I. Preparation of Students:

1. The teacher shall inform the students the educational purpose of the trip and

what is expected of them in the way of behavior and dress and what personal belongings

they may take with them, in accordance with Board of Education Policy.

6153(d)

Field Trips

II. Procedures on the Trip

A. Supervision:

1. Teachers, administrators, and other adults acting as chaperones shall be accountable

for the safety of the students they are supervising and will develop plans to assure

students are adequately supervised and following the Board’s Discipline Policy #5144 for

the duration of the Field Trip;

2. Adult chaperones who accompany the trip shall be briefed by the teacher as to medical

needs, safety, and safety/supervision plan for the students in their group and will receive

pertinent written procedures, including safety plans;

3. All overnight and out-of-state trips must be approved prior to the trip. In those cases,

the names and addresses and phone numbers of all chaperones must accompany the

request for approval submitted to the Superintendent of Schools;

4. The following ratios are suggested as to approximate proportion of adults to students

in terms of grade level. Except in cases of emergency, no adult chaperone will be alone

with a student. Names of chaperones and students on the trip will be provided to the

Principal’s office prior to the trip.

Grade Level Ratio: (Adult:Students)

K-2 One : Five

3-5 One : Eight

6-8 One : Ten

9-12 One day trips : One to fifteen ratio

Overnight trips: One to ten ratio

5. The teacher must notify the Principal if students will be delayed or if the itinerary is

substantially changed.

6. Should accidents or medical emergencies occur, the teacher must immediately notify

the Principal. Parents will be contacted immediately.

B. Group and Individual Activities on the Trip:

1. Adequate time shall be allowed for meals during the duration of the Field Trip.

2. Time shall be allowed for restroom purposes.

3. As the students are under the authority and responsibility of the school until they

return to the school, each student shall ordinarily be expected to remain with the group

for the duration of the trip until the return to the school.

6153(e)

Field Trip Procedures

C. Student Behavior:

The Board’s Discipline Policy #5144 applies to student behavior on Field Trips. Students

will demonstrate respect for the teacher in charge and for adults serving as chaperones.

Students acting inappropriately will be reported to the Principal by the teacher in charge

subsequent to return from the Field Trip. The Principal will take disciplinary measures as

he/she deems appropriate.

D. Adult Behavior:

1. Teachers and chaperones are role models and shall conduct themselves accordingly at

all times.

2. Adult chaperones shall stay with the group and follow Field Trip regulations

at all times.

3. All adults will follow Board of Education policies. In accordance with Board Policy,

smoking, use of alcoholic beverages or any illegal drugs and/or weapons is prohibited

during the Field Trip. The prohibition extends to all students, teachers, and chaperones.

E. Special Criteria/Requirements for Trips Outside the United States:

1. All Field Trips outside of the United States must be approved by the Board. Anyone

seeking approval for such a trip must make a written request to the Board six months

prior to the proposed trip.

2. Such trips must be organized and conducted with a professional travel

agency/organization which provides travel, housing and itinerary planning. The

teacher planning the trip shall provide the full travel brochure from the organizing

agency.

3. The travel agency/organization arranging the trip must provide evidence of

appropriate liability/trip insurance with a coverage amount acceptable to the Board,

naming the Board as an additional insured.

4. Approval of any trip outside the continental United States must take into

consideration appropriate security factors. Parents and students should be reminded

that such trips are subject to cancellation at any time at the discretion of the

Superintendent based on such security issues, including homeland security alerts, and

that they should consider purchasing trip cancellation insurance if available.

5. Field Trips abroad/outside the continental U.S. must be an extension of the

curriculum, whenever possible.

6. These types of trips should be planned for a scheduled school vacation.

6153(f)

Field Trips

Special Criteria/Requirements for Trips Outside the United States - continued

7. Participation by students is optional. In the event a trip is oversubscribed, the teacher

will allocate space on the basis of objective programmatic and curriculum-based

concerns. Individual students may be excluded from such trips on the basis of

disciplinary history and other relevant factors.

8. Adequate supervision and safety precautions shall be observed in accordance with the

type of students, activities and nature of the trip involved. The chaperone/student

ratio shall be in line with the recommendation of the agency/outside organization

planning the trip and should be consistent with the recommendations below.

9. Activities involving unnecessary risk must be excluded from any trip itinerary.

10. School absences which may result due to a scheduled and approved Field Trip shall

be considered excused absences for both students and chaperones, provided the trip

has received Board approval.

III. Follow-up Activities:

A. Reports:

1. If transportation or other trip details were unsatisfactory, the teacher shall make an

immediate written report to the Principal for follow-up and correction for subsequent

trips.

2. If an accident or medical emergency has occurred during the trip, the teacher shall

immediately furnish the Principal with complete written details on the Student Accident

Medical Report as to apparent cause and effects and as to what actions were taken.

Regulation Approved: August 6, 2009 Colchester Public Schools

Regulation Revision DRAFT: May 21, 2014 Colchester, Connecticut

10. 6

4118.5(a) 4218.5(a)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Policy Statement

Computers, computer networks, electronic devices, Internet access, and e-mail are

effective and important technological resources. The Board of Education provides

computers, a computer network, including Internet access and an e-mail system, and

other electronic devices that access the network such as wireless and/or portable

electronic hand-held equipment that can be used for word processing, wireless Internet

access, image capture and recording, sound recording, information transmitting and/or

receiving, storing, etc., in order to enhance both the educational opportunities for our

students and the business operations of the district.

These computer systems are business and educational tools. As such, they are made

available to Board employees for business and education related uses. The

Administration shall develop regulations setting forth procedures to be used by the

Administration in an effort to ensure that such computer systems are used for appropriate

business and education related purposes.

Monitoring

The system administrator and others managing the computer systems may access email or

monitor activity on the computer system or electronic devices accessing the computer

systems at any time and for any reason or no reason. Typical examples include when

there is reason to suspect inappropriate conduct or there is a problem with the computer

systems needing correction. Further, the system administrator and others managing the

computer systems can access or monitor activity on the systems despite the use of

passwords by individual users, and can bypass such passwords. In addition, review of

emails, messages or information stored on the computer systems, which can be

forensically retrieved, includes those messages and/or electronic data sent, posted and/or

retrieved using social networking sites.

Incidental Personal Use

Incidental personal use of the computer systems may be permitted solely for the purpose

of e-mail transmissions and access to the Internet on a limited, occasional basis. Such

incidental personal use of the computer systems, however, is subject to all rules,

including monitoring of all such use, as the Superintendent may establish through

regulation. Moreover, any such incidental personal use shall not interfere in any manner

with work responsibilities.

4118.5(b) 4218.5(b)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

No Expectation of Privacy

Users should not have any expectation of personal privacy in the use of the computer system or other electronic devices that access the computer system. Use of the computer system represents an employee’s acknowledgement that the employee has read and understands this policy and any applicable regulations in their entirety, including the provisions regarding monitoring and review of computer activity.

Legal References:

Conn. Gen. Stat. § 31-48d

Conn. Gen. Stat. §§ 53a-182; 53a-183; 53a-250

Electronic Communication Privacy Act, 28 U.S.C. §§ 2510 through 2520

Policy Adopted: April 10, 2007 Colchester Public Schools

Policy Revision DRAFT: May 27, 2014 Colchester, CT

4118.5(a)

4218.5(a)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Introduction

Computers, computer networks, electronic devices, Internet access, and electronic mail

are effective and important technological resources. The Board of Education has

installed computers, a computer network, including Internet access and an e-mail system,

and may provide electronic devices that access the system, such as personal laptops,

Smartphones, I-Pads or other tablet computers, I-Phones, Androids or other mobile or

handheld electronic devices, to enhance the educational and business operations of the

district. In these regulations, the computers, computer network, electronic devices,

Internet access and e-mail system are referred to collectively as "the computer systems."

These computer systems are business and educational tools. As such, they are being

made available to employees of the district for district-related educational and business

purposes. All users of the computer systems must restrict themselves to appropriate

district-related educational and business purposes. Incidental personal use of the

computer systems may be permitted solely for the purpose of e-mail transmissions and

similar communications, including access to the Internet on a limited, occasional basis.

Such incidental personal use of the computer systems is subject to all rules, including

monitoring of all such use, set out in these regulations. Moreover, any such incidental

personal use shall not interfere in any manner with work responsibilities.

These computer systems are expensive to install, own and maintain. Unfortunately, these

computer systems can be misused in a variety of ways, some of which are innocent and

others deliberate. Therefore, in order to maximize the benefits of these technologies to

the district, our employees and all our students, this regulation shall govern all use of

these computer systems.

Monitoring

It is important for all users of these computer systems to understand that the Board of

Education, as the owner of the computer systems, reserves the right to monitor the use of

the computer systems to ensure that they are being used in accordance with these

regulations. The Board of Education intends to monitor in a limited fashion, but will do

so as needed to ensure that the systems are being used appropriately for district-related

educational and business purposes and to maximize utilization of the systems for such

business and educational purposes. The Superintendent reserves the right to eliminate

personal use of the district’s computer systems by any or all employees at any time.

The system administrator and others managing the computer systems may access email or

monitor activity on the computer system or electronic devices accessing the computer

systems at any time and for any reason or no reason. Typical examples include when

there is reason to suspect inappropriate conduct or there is a problem with the computer

systems needing correction. Further, the system administrator and others managing the

computer systems can access or monitor activity on the systems despite the use of

passwords by individual users, and can bypass such passwords. In addition, review of

10.6

4118.5(b)

4218.5(b)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Monitoring - continued

emails, messages or information stored on the computer systems, which can be

forensically retrieved, includes those messages and/or electronic data sent, posted and/or

retrieved using social networking sites.

The computer systems are expensive for the Board to install, operate and maintain. For

that reason alone it is necessary to prevent misuse of the computer systems. However,

there are other equally important reasons why the Board intends to monitor the use of

these computer systems, reasons that support its efforts to maintain a comfortable and

pleasant work environment for all employees.

These computer systems can be used for improper, and even illegal, purposes.

Experience by other operators of such computer systems has shown that they can be used

for such wrongful purposes as sexual harassment, intimidation of co-workers, threatening

of co-workers, breaches of confidentiality, copyright infringement and the like.

Monitoring will also allow the Board to continually reassess the utility of the computer

systems, and whenever appropriate, make such changes to the computer systems as it

deems fit. Thus, the Board monitoring should serve to increase the value of the system to

the district on an ongoing basis.

Expectation of Privacy

Employees must understand that the Board has reserved the right to conduct monitoring

of these computer systems and can do so despite the assignment to individual employees

of passwords for system security. Any password systems implemented by the district are

designed solely to provide system security from unauthorized users, not to provide

privacy to the individual system user.

The system's security aspects, message delete function and personal passwords can be

bypassed for monitoring purposes.

Therefore, employees must be aware that they should not have any expectation of

personal privacy in the use of these computer systems. This provision applies to any and

all uses of the district’s computer systems and electronic devices that access same,

including any incidental personal use permitted in accordance with these regulations.

Use of the computer system represents an employee’s acknowledgement that the

employee has read and understands these regulations and any applicable policy in their

entirety, including the provisions regarding monitoring and review of computer activity.

4118.5(c)

4218.5(c)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Prohibited Uses

Inappropriate use of district computer systems is expressly prohibited, including, but not

limited to, the following:

Sending any form of solicitation not directly related to the business of the

Board of Education;

Sending any form of slanderous, harassing, threatening, or intimidating

message, at any time, to any person (such communications may also be a

crime);

Gaining or seeking to gain unauthorized access to computer systems;

Downloading or modifying computer software of the district in violation

of the district's licensure agreement(s) and/or without authorization from

supervisory personnel;

Sending any message that breaches the Board of Education's

confidentiality requirements, including the confidentiality rights of

students;

Sending any copyrighted material over the system;

Sending messages for any purpose prohibited by law;

Transmission or receipt of inappropriate e-mail communications or

accessing inappropriate information on the Internet, including vulgar, lewd

or obscene words or pictures;

Using computer systems for any purposes, or in any manner, other than

those permitted under these regulations;

use of another individual’s passwords;

sharing passwords;

vandalizing any system components;

sending network-wide non-business related emails, e.g. jokes, chain

letters, advertisements; and

Using social networking sites such as Facebook, Twitter, MySpace and

LinkedIn in a manner that violates the Board’s Social Networking policy.

4118.5(d)

4218.5(d)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Prohibited Uses - continued

In addition, if a particular behavior or activity is generally prohibited by law and/or

Board of Education policy, use of these computer systems for the purpose of carrying out

such activity and/or behavior is also prohibited.

Effective Computer Practices

Employees will engage in effective and efficient computer practices as follows:

Log out when leaving a workstation; and

Maintain the confidentiality of your system password.

Electronic Communications

The Board expects that all employees will comply with all applicable Board policies and

standards of professional conduct when engaging in any form of electronic

communication, including texting, using the district’s computer system, or through the

use of any electronic device or mobile device owned, leased, or used by the Board. As

with any form of communication, the Board expects district personnel to exercise caution

and appropriate judgment when using electronic communications with students,

colleagues and other individuals in the context of fulfilling an employee’s job-related

responsibilities.

Disciplinary Action

Misuse of these computer systems will not be tolerated and will result in disciplinary

action up to and including termination of employment. Because no two situations are

identical, the Board reserves the right to determine the appropriate discipline for any

particular set of circumstances.

Complaints of Problems or Misuse

Anyone who is aware of problems with, or misuse of these computer systems, or has a

question regarding the appropriate use of the computer systems, should report this to his

or her supervisor or to the Superintendent of Schools.

Most importantly, the Board urges any employee who receives any harassing,

threatening, intimidating or other improper message through the computer systems to

report this immediately. It is the Board's policy that no employee should be required to

tolerate such treatment, regardless of the identity of the sender of the message. Please

report these events!

4118.5(e)

4218.5(e)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

NOTICE REGARDING ELECTRONIC MONITORING

[To be posted in a conspicuous place

readily available for viewing by employees]

In accordance with the provisions of Connecticut General Statutes Section 31-

48d, the Board of Education hereby gives notice to all its employees of the potential use

of electronic monitoring in its workplace. While the Board may not actually engage in

the use of electronic monitoring, it reserves the right to do so as the Board and/or the

Administration deem appropriate in their discretion, consistent with the provisions set

forth in this Notice.

"Electronic monitoring," as defined by Connecticut General Statutes Section § 31-

48d, means the collection of information on the Board's premises concerning employees'

activities or communications, by any means other than direct observation of the

employees. Electronic monitoring includes the use of a computer, telephone, wire, radio,

camera, electromagnetic, photoelectronic or photo-optical systems. The law does not

cover the collection of information (A) for security purposes in any common areas of the

Board's premises which are open to the public, or (B) which is prohibited under other

state or federal law.

The following specific types of electronic monitoring may be used by the Board

in its workplaces:

Monitoring of e-mail and other components of the Board's computer systems,

including monitoring of electronic devices such as PDAs, Smartphones,

mobile or handheld devices that access the computer systems, for compliance

with the Board's policies and regulations concerning use of such systems.

Video and/or audio surveillance within school buildings (other than in

restrooms, locker rooms, lounges and other areas designed for the health or

personal comfort of employees or for the safeguarding of their possessions),

on school grounds and on school buses and other vehicles providing

transportation to students and/or employees of the school system.

Monitoring of employee usage of the school district's telephone systems.

The law also provides that, where electronic monitoring may produce evidence of

misconduct, the Board may use electronic monitoring without any prior notice when the

Board has reasonable grounds to believe employees are engaged in conduct that (i)

violates the law, (ii) violates the legal rights of the Board or other employees, or (iii)

creates a hostile work environment.

Questions about electronic monitoring in the workplace should be directed to the

Superintendent.

4118.5(f)

4218.5(f)

Personnel - Certified, Non-certified

Acceptable Computer Network Use

Legal References:

Connecticut General Statutes:

Section 31-48b

Section 31-48d

Regulation DRAFT: May 27, 2014 Colchester Public Schools

Colchester, CT

COLCHESTER BOARD OF EDUCATION EXECUTIVE SUMMARY REPORT FORM

Title of Report: Teacher / Administrator Evaluation Update Board Meeting Date: May 27, 2014 Action: x Report: Information: Discussion: Overview: The Professional Growth and Reflection Committee (Teacher Evaluation Advisory Group) met on May 22 to address the needed revisions to Colchester’s Teacher Evaluation Plan based on state requirements for 2014-15 At tonight’s meeting we will share highlights of changes made to the document. We would like official Board approval of these changes so that when we send them to the state we are on record as having approved them. Submitted By: Barbara Gilbert Cc: Jeffry Mathieu

10.7

13.1

13.2