Using Technology to Improve Efficiency

College of Central FloridaDevona Sewell

Application

Student submits online application or paper

application Staff process applications Student receives CF ID and a generated

password Holds are placed for missing documents

The Old Process

Applicant submits an online application

Including a mandatory email address Applicant creates a password

Applicant received an immediate email for successful submission

Staff processes the submitted application within 24 to 48 hours

Applicant CF ID is created or updated Student is assigned contacts (required documents) Students are assigned admissions advisors

The New Process

Application Submission Email

Dear Student,Your admission application has been successfully submitted. The Office of Admissions and Records will be reviewing your admission application. Once a decision has been made, you will receive additional information via e-mail.

Thank you for your admission application and we appreciate your continued interest in the College of Central Florida.

Office of Admissions and Records

Admissions

Applicant is automatically given a Program

Enrollment Record (automatically a student) Staff sends weekly acceptance and “need”

letters Students may not receive a letter for weeks

Students submit documents at will Staff must constantly review for missing

documents Student must contact staff to determine their

“needs”

The Old Process

Applicant is sent an admissions email with CF ID guiding the applicant

to their portal to see missing documents Emails are sent daily and applicant usually receives updates within 24 to

48 hours of applying Applicant submits missing documents

Residency declaration and required documents Test scores, if applicable Transcripts

High School College, if applicable

Application Fee (may also be submitted at the time of application) Applicants are able to see up-to-date information on the student portal Once all documents are complete applicant is admitted and a Program

Enrollment Record is completed Student is assigned an advisor

The New Process

Admissions Status Tab

Orientation

Students receive letter inviting them to an

assigned on-campus Orientation. Students with all admissions requirements met

are taken to a room to register Students with missing documents meets with

admissions staff and either supplies documents or is told to return with all missing documents

Students are given a one semester grace period to submit high school transcripts and college transcripts

The Old Process

Student receives an Orientation Hold Student receives an email guiding them to the

student portal to complete an online orientation

Student submits an orientation form Student sets an appointment with their

assigned advisor student may view their assigned advisor on

their student portal

The New Process

Orientation Tab

Graduation

Student submits a paper graduation

application Staff enters 800+ graduation applications

each semester Staff process graduation and student is

awarded degree

The Old Process

Student submits online graduation application Staff runs graduation report and process

graduation Student is graduated

The New Process

Questions