Colstrip Public Schools: Phase II – Facility Planning

Daniel A. McGee | Tyler Bush | October 30, 2014

Challenges Facing Every School District

Your Budget

Your Facilities

Your People

Big Issues

BUILDING OPERATION LIFECYCLE

OPTIMIZATION IS AN ONGOING CYCLE

Demographics / Planning

Financing Options

Design

ConstructCommission

Operate

Sustain

Pages from COLSTRIP Final report 12 16 2013.pdf

..\Colstrip report 2013.pdf

Implementation of Phase II

•Define Facility Improvement Measures• High School Lower Level Renovation• High School Auxiliary Expansion

November 2014 – Concept

•Directed Engineer Study Proposal – December 8th – Action Item

December 2014 – Proposal – Schematic Design Phase

January 2015 – Development – Design Development Phase

•Guaranteed Maximum Pricing proposal – February 9th – Action Item

February 2015 – Design Build

February 2015 –Construction Documents

February 2015 thru September 2016 –Construction

2014 IBES / FBMS Budget BreakdownFrank Brattin Middle School – Utility Only Budgets

• Heating (Propane) $70,000

• Electrical $91,000

• Water / Sewer $56,000

• Telephone / Minor equip / Supplies $3,700

• Total Middle School Utility Costs $220,700

Isabel Bills Elementary School – Utility Only Budgets

• Heating (Propane) $0

• Electrical $11,925

• Water / Sewer $2,000

• Telephone / Minor equip / Supplies $1,500

• Total Middle School Utility Costs $15,425

Total budget available with closure of IBES and FBMS = $236,125

..\12-9-13 Presentation\Colstrip Expenditure Report 2014.pdf ..\COLSTRIP Final report 12 16 2013.pdf

2014 IBES / FBMS – Defferred Maintenance

Total budget available with closure of IBES and FBMS = $236,125

Multiply over 15 years with escalation at 3% = $4,391,669

Additional maintenance budget and property insurance | Determine what percentage to be divided by percent of square footage of elementary district. Total budget $213,087

Total budget with percentage of other maintenance dollars = $378,894

Multiply over 15 years with escalation at 3% = $7,047,017*Mothballing a facility will require a portion of these budgets to remain in place. Estimate 25% of heating costs - $20,481 annually. Cost avoidance of other maintenance budget $147,995 or $2,527,140 over 15 years.

Forecasted Future Differed maintenance expenditures Frank Brattin Middle School – Library and east side 88 edition window Privacy partitions for bathrooms Science lab faucets Concrete SettlingIsabell Bills Elementary School - Hot water heater Cooling TowerBoilerBoth Schools – Doors -Closers both buildings  Door nobs both building Panic bars both buildings

Pics

Estimated Demolition Cost – Cost avoidance

Frank Brattin Middle School –

• Demolition Cost – Building $492,680

• Demolition Cost - Footings $21,490

• Dump Fees - $420,000

• Other related cost – GRT, Contingency, Bond, ETC. $337,790

Total Estimated Demolition Cost $1,271,960

Isabel Bills Elementary School –

• Demolition Cost – Building $177,600

• Demolition Cost - Footings $13,673

• Dump Fees - $217,000

• Other related cost – GRT, Contingency, Bond, ETC. $147,628

Total Estimated Demolition Cost $555,901

*The budget numbers listed are budget numbers based on 2014 RS Means, district could capture this as cost avoidance for future project financing.

CPS Bldg demo.xlsx

QUESTIONS?

CONTACT

Daniel A. McGeeAccount Executive(406) 544.2815 danmc@mckinstry.com

Tyler BushSenior Program Manager(406) 426.0079 tylerb@mckinstry.com