Columbia County Fire/Rescue EMS Billing Clerk Regular Full

(CONTINUED)

External Budget Amendment General Fund BA # 09-03Purchase Printer & Check Signer to Convert to Laser Checks -$4,986.00

9-1-1 Communications Commiftee ProQA Quote EmergencyMedical Dispatch Software Sole Source - Priority DispatchCorporation - $35,840.99

Indigent Burial - ICS Cremation & Funeral Home Scott KyleMonroe, Jr., Deceased - $500.00

Property Appraisers Office Constitutional Officer's ReportOctober 1, 2008 through September 30, 2009

Columbia County Fire/Rescue EMS Billing Clerk Regular Full-Time Position Requesting Approval for Human Resource toRecruit for Hire

Human Resource Request for Military Leave of Absence JasonAvakian January 24, 2010 thru January 2011

Property Appraiser Declaration of Junk Property IBM 5260Printer, County ID # 05245

Sheriff's Office Office of Criminal Justice Grants FloridaDepartment of Law Enforcement Information Technology UpgradeProject Certificate of Acceptance of Subgrant Award - $326,937.00

Memorandum of Agreement - Columbia County Fire/Rescue/TheDistrict Board of Trustees of Lake City Community College Fieldof Fire Science Program Field Experience

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERSPOST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

CONSENT AGENDA

SECOND PAGE

NOVEMBER 5, 2009

11/4/2009 Columbia County Board of Commissioners

Purchasing Copier Lease Renewals 60 Month Lease Term - Boardof County Commissioners, Building & Zoning, EmergencyManagement, Fire Deparbnent, Public Library, RecreationDepartment, Tourist Development Leasing Prices Based on MarionCounty School Board Contract

Utility Permit Windstream Florida, Inc. Roberts Avenue

Utility Permit AT&T (fka: Bell South Telecommunications) 502SW McFarlane Avenue

Minute Approval Board of County Commissioners RegularMeeting August 20, 2009

Minute Approval Board of County Commissioners RegularMeeting September 3, 2009

AGENDA

SECOND PAGE

STAFF MATTERS:

HONORABLE STEPHEN E. BAILEY, CHAIRMAN

DISCUSSION AND ACTION ITEMS:

Sheriffs Office Year End Close Out Funds -$230,600.76

Minute Approval August 27, 2008 Budget Workshop

County Road 778 - Bid


District No. 1 - Ronald WilliamsDistrict No. 2 - Dewey WeaverDistrict No. 3- Jody DuPreeDistrict No. 4- Stephen E. BaileyDistrict No. 5 - Scarlet P. Frisina

BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY

BUDGET AMENDMENT2009-2010

NUMBER: BA-09-03

FUND: General

FROM TO AMOUNT001.8400.584.9097 001.1000.511.6064 $4,986Equipment Reserve Equipment

DESCRIPTION: Purchase printer and check signer to convert to laser checks.

REFERENCE:

REQUESTED BY: Ben Scott, Purchasing Director

BOARD MEETS FIRST THURSDAY AT 700 P.M.

AND THIRD THURSDAY AT 7:00 PM.

P. O. BOX 1529 LAKE CITY, FLORIDA 32056-1529 V PHONE (386) 755-4100

4Icq11/4/2009 Columbia County Board of Commissioners

To: Columbia County Board of County Commissioners

From: Rusty Noah, Committee Scribe

Date: October 29, 2009

Reference: ProQA Quote

LAVE ary

FiRE OEM

9-1-1 Communications Committee

Please find attached a copy of the quote from Priority Dispatch for their ProQA product.

This is the new Emergency Medical Dispatch software that has been selected by this Committee.

The Conunittee is requesting that you approve the sole source purchase of this software.

The request for funding for the purchase of this software was included in the initial

budget for the upgrade of the 9-1-1 Center. I have attached a copy of the page from the budget

request presentation. This presentation was approved during the joint City / County meeting held

on May 26. 2009.

Upon your approval of this software as a sole source purchase the Committee will begin

the process of preparing the contract and any additional required documentation for your

approval. As always, your consideration of this matter is greatly appreciated.

4 to11/4/2009 Columbia County Board of Commissioners

DispatcSoftwa

AQUA

Cards

Training

DispartatEsQuote EMD Onl

Priority Dispatch Corporation139 E. South Temple, Ste. 500Salt Lake City, Utah 84111United States of America

NameAddreSs

Phone

Columbia County Sheriff% OffiCe Date 09/28/09Attn: Doug Brown By Ken Winwardrovin cgggain a.com Title AccouM Manager

Fax Dept Sales

Qty Description Unit Price TOTAL4 ProQA Medical Software Stations CAD NAE 3,300.00 13,200.00

Pro0A Medical Software Stations CAD- Badc-up Use 1,500.00 -

ProQa Fire Software Stations CAD NAE 3,100.00 -i ProQa Fire Software Stations CAD 2nd Language 900.00

ProQa Police Software Stations CAD NAE 4,900.00 .ProQa Police Software Stations CAD 2nd Language 900.00 -

1 Client Server Software Package 820.00 820.001 AQUA Quality ImprovemeM Software 1,900.00 1,900.001 EMD Module aotoo 800.00

EFD Module 600.00EPD Module 1,000.00 -

Additional AQUA Stations/Modules 395.00 -

4 MPDS Manual Dispatch Card Sets NAE 395.00 1,680.00MPOS Manual Dispatdi Card Sets 2nd Language 595.00MPDS Quality Assurance Guides 45.00MPDS Field Responder Guides 10.00FPDS Manual Dispatch Card Sets NAE 395.00 -FPDS Manual Dispatch Card Sets 2nd Language 595.00 -

FPDS Quality Assurance Guides 45.00FPDS Field Responder Guides 10.00 -PPDS Manual Dispatch Card Sets NAE 495.00PPDS Manual Dispatch Card Sets 2nd Language 595.00 -PPDS Quality Assurance Guides 45.00PPDS Field Responder Guides 10.00SEND Cards (Medical Miranda) 0.50 -

31 Protocol Training and Certification (3 day course) 270.00 8,370.001 ProQA Software Training Days (plus 91600 per tril4 1,500.00 3,000.00

(Two 4-hour Classes per day)1 Combined AQUA Training Days (combined with ProQA trip) 1,500.00 1,500.001 Software Develop/Install Days (+1500 per trip) 1,500.00 1,500.001 Implement/01U Training Days (+1500 per trip) 1,600.00 -1 Annual CDE Sedes for 4 station center (Renewable) 600.00 500.00

SEND CDE 65.00 -

Year 1 Annual ProQA Software Maintenance (ESP815%)** 1,980.00Year 1 Annual AQUA Software Maintenance (ESP9115%)** 405.00Year 1 Annual Card Set Maintenance (ESP.$39ea) 158.00

Assumes training site with 2/1 PC training stations** ESP (Extended Service Plan) adds additional technical

telephone support, free updates to current version, and

additional discounts on new versions (editions).AH Amounts are in U.S. Dollars

Quote Thar 1 Year 1 Total 9 36,811.00Shipping $ 29.99

Signature State Tax 0.00%Expires 180 Days Delivery Upon Request Local Tax 0.00%

Total 3 35,840.99


CAD (Computer Aided Dispatch)

oi is, , gf

'W=1

- plemmANMANwesr r

tw

Current CAD system is proprietary to the Sheriffs office.

. -u

=ME IIIMMIMMUMMWMEMOMU,di

Data flows in from the 911 call taking system and additional call Info is input.

is the SmartCop system currently in use by Lake City Police Dept.011 will deploy call data and maps to Police, Sheriff, EMS, City Fire and County Fire.

. ,

Oil Cost: $588,884 (includes $40K for EMD software)

fring. Cost: 417 n (smartcop annual maintenance and connect


October 26, 2009

INDIGENT BURIAL INVOICE: $500.00FOR: Scott Kyle Monroe, Jr.

Columbia County Board of ConunissionersP.O. Box 1529Lake City, FL 32056-1529

Dear Commissioners:

Mr. Scott Kyle Monroe HI has requested that the indigent burial fund of$500.00 be paid to ICS Cremation & Funeral Home for the final cremationarrangements of Scott K. Monroe, Jr.

ICS CREMATION & FUNERAL HOME

357 NW WILKS LANELAKE CITY, FL 32055

386-752-3436 - 866-935-9273Fax: 386-755-2650

Sincerely,

Henry Forbes, L D


October 26, 2009

Columbia County Board of County ConunissionersP.O. Box 1529Lake City, FL 32056

TO WHOM IT MAY CONCERN:

I am writing to request assistance with the burial (cremation) expenses onbehalf of my father,Scott Kyle Monroe, Jr. My father passed away on October 6, 2009 at his home, 214 SWDonnely Ave., Ft. White, FL. He was a resident of Columbia County. He did not have any lifeinsurance or resources to assist with his final arrangements. At this time, there are not any familymembers financially able to assist with the final arrangements.

We would appreciate any assistance that can be provided through Columbia County to assist withhis final cremation arrangements. Thank you for your consideration of this request at thisdifficult time in the life of our family.

Scott Kyle Monroe, HL214 SW Donnely Ave.Ft. White, FL 32038386-497-1455


J. DOYLE CREWSPROPERTY APPRAISER - COLUMBIA COUNTY, FLORIDA

Dale WilliamsCounty Manager, Columbia CountyBoard of Commissioners135 NE Hernando Ave., Ste. 203Lake City, FL 32055

Dear Dale,

Attached please find the Constitutional Officer's Report for the Office ofColumbia County Property Appraiser for the period of October 1, 2008 throughSeptember 30, 2009.

If you have any questions, please feel free to call me.

Sincerely,

October 16, 2009

J.Doyle Crews, FAProperty Appraiser

JDC/nunEncl

135 NE Hemando Ave., Suite 238 Lake City, Florida 32055 386-758-1083 Fax: 386-758-2131

Web Site: appraisencolumbiacountyfla.com


STATE OF FLORIDACONSTITUTIONAL OFFICERS FINANCIAL REPORT FOR

CERTIFICATIONName of governmental unitCOLUMBIA COUNTY PROPERTY APPRAISER

Address135 NE HERNANDO AVE SUITE 238

City and zip CodeLAICE CITY, FLORIDA 32055

Name of chief fmancial officer

****** ***** ************* ***** ****************

Telephone number (386) 758-1083

I do solemnly swear that the information reportedherein is a true, correct and complete report of all revenues andexpenditures of my office for the year ending September 30, 2009.

Office of PROPERTY APPRAISER

COLUMBIA COUNTY

ature of Notary Public - State of Florida

KYLIED_MARKHAMPrint, Type, or Stamp Commissioned Name of Notary Public

Person who may be contacted regarding this report.Personally Known X OR Produced Identification

Name J. DOYLE CREWS Type of Identification Produced

tNotary

Public Stateof Florida

Kybo D MarkhamMy Commesion D0647776

Expires 03/08/2011

Title of chief financial officerJ. DOYLE CREWS, CFA STATE OF FLORIDA

COUNTY OF COLUMBIATelephone number (386) 758-1083 Sworn o and subscribed before me this 16th day of October. 2009 by


FUND GROUPREVENUES AND EXPENDITURES/EXPENSES

REPORTING ENTITY: COLUMBIA COUNTY PROPERTY APPRAISER

REPORTING FUND GROUP 513

REVENUES AND OTHER CREDITS(311.00 THROUGH 390.000)

ACCOUNT NO. DESCRIPTION AMOUNT

341.56 BOARD OF COUNTY COMMISSIONERS $1,097,466.44

341.562 LAKE SHORE HOSPITAL AUTHORITY $ 136,974.12

341.563 COLUMBIA CO INDUSTRIAL DEVELOPMENT $ 8,317.72

341.564 SUWANNE 1FtIVER WATER MANAGEMENT DIST. $ 29,799.88

EARNED FEES, INTEREST, COPIES AND MAPS $ 10,15333


FUND GROUP REVENUES AND EXPENDITURES/EXPENSES

REPORTING ENTITY: PROPERTY APPRAISER ID NUMBER

REPORTING FUND GROUP:

REVENUES AND OTHER CREDITS(511.000 THROUGH 592.000)

ACCOUNT # DESCRIPTION AMOUNT

513.11 OFFICIAL SALARY513.12 REGULAR SALARIES513.13 TEMPORARY SALARIES513.14 OVERTIME513.15 SPECIAL PAY513.21 FICA TAXES513.22 OFFICIAL RETIREMENT513.22 EMPLOYEES RETIREMENT513.23 LIFE AND HEALTH INSURANCE513.31 EDP SERVICES CONTRACT513.31 APPRAISAL SERVICES513.31 LEGAL SERVICES513.32 ACCOUNTING AND AUDITING513.34 OTHER CONTRACTURAL513.34 OTHER CONTRACTURAL-MAPPING513.40 TRAVEL513.41 COMMUNICATIONS513.42 POSTAGE513.44 RENTALS AND LEASES513.45 INSURANCE513.46 REPAIRS AND MAINTENANCE OFFICE SPACE513.46 REPAIRS AND MAINTENANCE OFFICE EQUIPMENT513.46 REPAIRS AND MAINTENANCE - VEHICLE513.46 REPAIRS AND MAINENANCE - EDP513.47 PRINTING513.49 LEGAL ADS513.51 OFFICE SUPPLY - MAPPING513.51 OFFICE SUPPLE - EDP513.52 OFFICE SUPPLY - GENERAL513.54 EDUCATION513.54 DUES513.55 SUBSCRIPTIONS513.60 CAPITAL OUTLAY

TOTAL EXPENDITURES AND OTHER DEBITS 1

105,837.00704,424.32

2,545.003,499.20

28,000.0063,125.6817,494.8078,251.0894,492 5226,121.59

0.0011,107.53

849.0015,000.004,958.365,568.425,741.45

10,794.597,519.33

101.00916.61

5,388.008,709.69

10,533.001,753.00

822.833,002.183,990.493,879.125,229.284,972.67

477.6837,215.25

272 320.67


REPORTING ENTITY COLUMBIA COUNTY PROPERTY APPRAISER ID NUMBER

COMBINED STATEMENT OF POSITION

ALL FUND TYPES AND ACCOUNT GROUPS

REPORT AMOUNTS IN WHOLE DOLLARS ONLY

FORM DBF-AA-402

(Rev. 6/7/94)

ASSETS AND OTHER DEBITS Code

Governmentalfund types

Proprietaryfund types

Fiduciaryfund types

General

fixed assetsGeneral

long-term debtTotal

(memorandum only)

Cash 10X$50,129 XXXXXXXXX XXXXXXXXXXX

Taxes and assessments receivable (net) 11XXXXXXXXXX XXXX)000(XXX

Accounts receivable (net) 115XX)0000(XX XXXXXXXX)00(

Interfund receivables and advances 13XXXXXXXXXX XXXXXXXXXXX

Receivables from other governments 133)000(X)000( )0000000000(

Other receivables (net) 12XXXXXXXXXX XXXXXXXXXXX

Inventories 14XX)0000(XXX XXXXXXXXXXX

Investments (net) 151XX)00(XXXX XXXXXXXXXXX

Prepaid Items 155XXXXXXXXX )0000()000(XX

Other assets 156XXXXXXXXX XXXXXXXXXXX

Fixed Assets 16XXXXXX)0(XXX XXXXXXXXXXX

Amount available in debt service 180XXXX)(XXXXX XXXXXXXXXX X)000(XXX XXXXXXXXX

Amount to be provided 181XXXXXXXXXX XXXXXXXXXX XXX)000(X )000(XXXXX

TOTAL ASSETS AND OTHER DEBTS $50,129 $50,129(CONTINUED)


COMBINED STATEMENT OF POSITION

ALL FUND TYPES AND ACCOUNT GROUPS

REPORT AMOUNTS IN WHOLE DOLLARS ONLY

LIABILITIES Code

Governmental

fund types

Proprietary

fund types

Fiduciary

fund types

General

fixed assets

General

long-term debt

Total

(memorandum only)

Accounts payable 2XXXXXXXXXXX XXXXXXXXXXX

Interfund payables 20XXXXXXXXXX )00000(XXXXX

Payables to other governments 208$50,129 X)0000(XXX

Other liabilities 23X

)00000000(

Deposits 220XXXXXXXXX XXXXXXXXXXX

Obligation under reverse repurchase agreements 223)00(XXXXXX XXXXXXXXXXX

Deferred revenue 223XXXXXXXXX XXXXXXXXXXX

Debt service payable 22X XXXXXXXXX

Compensated absences 21X X)0000(XXX

TOTAL LIABILITIES $50,129 $50,129


9:07 AM

10/16/09

Cash Basis

Mots- Yen cs-40

Achuts-k-,2-)-

COLUMBIA COUNTY PROPERTY APPFtAISERBalance Sheet

As of September 30, 2009

Sep 30, 09

ASSETSCurrent Assets

Checking/SavingsCCB-MMA 36,867.60CCB-OPER 13,261.56

Total Checking/Sayings 50,129.16

Total Current Assets 50,129.16

TOTAL LIABILITIES 8, EQUITY 50,129.16

Pago 1

TOTAL ASSETS 50,129.16

LIABIUTIES & EQUITYEquity

Net Income 50,129.16

Total Equity 50,129.16


11:18 AM COLUMBIA COUNTY PROPERTY APPRAISER11/02/09

Cash Basis

Profit & LossOctober 2008 through September 2009

Oct '08 - Sep 09

Ordinary Income/ExpenseIncome

FEESBCC 1,088,505.28CCIDA 8,249.81LSH 135,855.69SRWMD 29,558.56

Total FEES 1,262,167.34

INTEREST 4,231.57OTHER INCOME

EDP INCOME 2,235.00FIXED ASSETS 3,000.00MAPS 446.00R P FEES 223.00

Total OTHER INCOME 5,904.00

Total Income 1,272,302.91

ExpenseCAP OUTLAY

EDP EQUIPMENT 31,075.08OFFICE EQUIP. 5,492.00OFFICE FURNITURE 648.17

Total CAP OUTLAY 37,215.25

OPERATING EXPACCOUNTING 849.00COMMUNICATIONS 5,741.45DUES 4,972.67EDP CONTRACT 26,121.59EDUCATION 5,229.28INSURANCE 101.00LEASE & RENTAL 7,519.33LEGAL & ACCTG. 11,107.53LEGAL ADS 822.83MAPPING SERVICES 4,958.36OFFICE SUPPLIES

OFF SUPP-EDP 3,990.49OFF SUPP-GEN 3,879.12OFF SUPP-MAP 3002.18

Total OFFICE SUPPLIES 10,871.79

OTHER CONTRACTUAL SVCS. 15,000.00POSTAGE 10,794.59PRINTING 1,753.00REPAIR & MAINTENANCE

OFFICE SPACE 916.61REP&MTCE-EDP 10,533.00REP&MTCE-OFF EQ 5,388.00REP&MTCE-VEH 8,709.69

Total REPAIR & MAINTENANCE 25,547.30

SUBSCRIPTIONS 477.68TRAVEL 5,568.42

Total OPERATING EXP 137,435.82

PAYROLLComp FICA 51,132.81Comp FUTA 0.00Comp Insurance 94,492.52Comp MCAFtE 11,992.87Comp RET 78,251.08Comp RET-OFF 17,494.80GROSS

OVERTIME 3,499.20

P7/90 1


Rusty Noah kofAssistant Chief

Memo

Date: October 30, 2009

To: Board of County Commissioners

RE: EMS Billing Cleric Position

COLUMBIA COUNTY FIRE / RESCUEP.O. Box 2949

Lake City, FL 32056Phone (386) 758-2120Fax (386) 758-2121

0 1 3

During the development of the current budget, the status of the EMS Billing Clerk position

was converted from a lease employee to a regular full-time position. This course of action was

a.chieved by the elimination of the EMS Secretary position.

I am requesting approval for the Human Resources Department to begin recniiting for the

Billing Clerk Position. As always, your consideration of this matter is greatly appreciated.

1 of 1


Memo

1

To: Board of County Commissioners

From: Jason Avakian

CC: Personnel File

Date: 10/27/2009

Rea Military Leave of Absence

I-

I am requesting approval of a military leave of absence which will begin on Januaty 24, 2010 andextend until January, 2011. My orders have been submitted to the Fire Chief and Human Resources. I

have met with Human Resources and understand the impact of this leave on my benefits and seniority.Thank you for your consideration of this request.


101IL 1

Otejideatie'lrA

1 '4

A :17

Board of County Commissioners

Dale Williams, County Manager

135 NE Hernando Avenue

Lake City Florida 32055

RE: IBM printer

Dear Dale,

We are requesting that the Board of County Commissioners declare our IBM 5260

printer as junk. The county identification number for this machine is #05245. This printer is

approximately twenty to twenty-five years old and is no longer cost efficient to keep itmaintained.

Please remove the above item from our Fixed Asset Inventory at your earliest

convenience. If you have any questions, please contact myself or Kylie Markham at 758-2189.

Thanks for your help with this matter.

Sincerely,

J. DOYLE CREWSPROPERTY APPRAISER - COLUMBIA COUNTY, FLORIDA",,, ,<,;- :':es

October 28, 2009

PROPERTY OF 4.

CÇLUMIA C NTY,'05245

J. Doyle Crews, CFA

Property Appraiser

cc: Rucli Crews

135 NE Hemando Ave., Suite 238 Lake City, Florida 32055 386-758-1083 Fax: 386-758-2131

Web Site: appraiser.columbiacountyfla.com

on!lr)

on we


Florida Department ofLaw Enforcement

Gerald M. BaileyCommissioner

OCT 21

The Honorable Stephen BaileyChairmanColumbia County Board of CommissionersPost Office Drawer 1529Lake City, FL 32056-1529

Re: Contract No. 2010-ARRC-COLU-2-W7-206

Dear Chairman Bailey:

The Florida Department of Law Enforcement is pleased to award a Recovery ActEdward Byrne Memorial Justic,e Assistance Grant to your unit of government in theamount of $ 326,937.00 for the project entitled, INFORMATION TECHNOLOGYUPGRADE PROJECT. These funds shall be utilized for the purpose of reducing crimeand improving public safety.

A copy of the approved subgrant application with the referenced contract number isenclosed for your file. All correspondence with the Department should always refer tothe project number and title.

Your attention is directed to the Standard Conditions of the subgrant and to the specialRecovery Act Conditions. These conditions should be reviewed carefully by thosepersons responsible for project administration to avoid delays in project completion andcosts reimbursements. Please note there are special reporting requirements for theRecovery Act funds. Receipt of funds are contingent upon timely reporting.

The enclosed Certification of Acceptance should be completed and returned to theDepartment within 30 calendar days from the date of award. This certificate constitutesofficial acceptance of the award and must be received by the Department prior to thereimbursement of any project expenditures.

Committed toService Integrity Respect Quality

Office of Criminal Justice GrantsPost Off ce Box 1489Tallahassee, Florida 32302-1489(850) 617-1250www.fdle.state.fl.us

Charlie Crist, GovernorBill McCollum, Attorney General

Alex Sink, Chief Financial OfficerCharles H. Bronson, Commissioner of Agriculture

FDLE 4tego11/4/2009 Columbia County Board of Commissioners

The Honorable Stephen BaileyPage Two

We look forward to working with you on this project. If we can be of further assistance,please contact Janice Parish at 850/617-1250.

Sincerely,

4,, g. to.agu)Clayton H. WilderAdministrator

CHW/JP/jj

Enclosures


State of FloridaOffice of Criminal Justice Grants

Florida Department of Law Enforcement2331 Phillips Road

Tallahassee, FL 32308

SUBGRANT AWARD CERTIFICATE

Subgrantee: Columbia County Board of Commissioners

Date of Award: lb - it 0 I

Grant Period: From: 10/0112009 TO: 09/30/2010

Project Title: INFORMATION TECHNOLOGY UPGRADE PROJECT

Grant Number: 2010-ARRC-COLU-2-W7-206

Federal Funds: $ 326,937.00

State Agency Match:

Local Agency Match: $ 0.00

Total Project Cost: $ 326,937.00

CFDA Number: 16.803 Federal Award Number: 2009-SU-B9-0021

Award is hereby made in the amount and for the period shown above of a subgrantunder Title I of the Omnibus Crime Control and Safe Streets Act of 1968, P.L. 90-351, as amended, and the Anti.Drug Abuse Act of 1988, P.L. 100-690, to the abovementioned subgrantee and subject to any attached or special conditions.

This award is subject to all applicable rules, regulations, and conditions as containedin the Financial and Administrative Guide for Grants, Guideline Manual 7100 1D,Office of Justice Programs, Common Rule for Stats and Local Governments and A-87, or OMB Circulars A-110 or A-102, as applicable, and A-21, in their entirety. It isalso subject to such further rules, regulations and policies as may be reasonablyprescribed by the State or Federal Government consistent with the purposes andauthorization of P.L. 90-351, as amended, and P.L. 100-690; and, P.L. 111-5, theAmerican Recovery and Reinvestment Act of 2009.


SUBGRANT AWARD CERTIFICATE (CONTINUED)

This grant shall become effective on the beginning date of the grant period providedthat within 30 days from the date of award, a properly executed Certificate ofAcceptance of Subgrant Award is retumed to the Department.

Authorize OfficialClayton H. WilderAdministrator

lo 19-09Date

( ) This award is subject to special conditions (attached).


(Signature of Subgrantee's Authorized Official)

(Typed Name and Title of Official)

(Name of Subgrantee)

(Date of Acceptance)

State of FloridaOffice of Criminal Justice Grants

Florida Department of Law Enforcement2331 Phillips Road

Tallahassee, FL 32308

CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD

The subgrantee, through its authorized representative, acknowledges receiptandacceptance of subgrant award number 2010-ARRC-COLU-2-W7-206, in the amountof $ 326,937.00, for a project entitled, INFORMATION TECHNOLOGY UPGRADEPROJECT, for the period of 10/01/2009 through 09/30/2010, to be implemented inaccordance with the approved subgrant application, and subject to the FloridaDepartment of Law Enforcement's Standard Conditions and any special conditionsgoverning this subgrant.

Rule Reference 11D-9.006 OCJG-1-012 (Rev. October 2005)


Tres AtkinsonFire Chief

10-29-09

To: Board of County CommissionersDale Williams, County Manager

From: Tres Atkinson, Fire Chief-70

Re: Inter local agreement with LCCC

Attached is a request for Memorandum of agreement between Lake CityCommunity College and Columbia County Fire Dept. This agreementallows us to help facilitate firefighting class that may be put on by thecollege. We do have personnel that attend classes and to help the collegewith equipment or our burn building would benefit us as a fire dept.Thank you for your support in this matter.

" T 2 9 21.n9

COLUMBIA COUNTY FIRE / RESCUErd of County CommissionersCohmhia Couniv

508 SW State Road 247Lake City, FL 32025

Phone (386) 754-7089 41#1Fax (386) 754-7064


Page I of 6 Pages

MEMORANDUM OF AGREEMENTBETWEEN

THE DISTRICT BOARD OF TRUSTEES OFLAKE CITY COMMUNITY COLLEGE

AND

Columbia County, Board of County CommissionersP.O. Box 1529

Lake City, FL 32056-1529

THIS AGREEMENT, made and entered into this .ST day of October 2009, by andbetween the DISTRICT BOARD OF TRUSTEES OF LAKE CITY COMMUNITYCOLLEGE, 149 SE College Place, Lake City, Florida, 32025, hereinafter referred to asthe "College", and Columbia County Fire Rescue, hereinafter referred to as the "Agency",

WITNESSETH

WHEREAS, the College offers an approved program of the study in the field ofFire Science programs, and

WHEREAS, the College desires that its students obtain field experience, and

WHEREAS, the Agency desires to cooperate with the College in implementing the abovestated objective,

NOW, THEREFORE, in consideration of the mutual promises contained in thisAgreement, the Agency and the College, by their duly constituted and authorized officers,agree as follows:

THAT the students enrolled in the above-named program and the faculty at the Collegemay use the various departments of the Agency for field practice. The number of studentsand the specific dates when the students of the College will be utilizing the variousdepartmental facilities of the Agency will be established and agreed upon by both partiesin advance of the specific session. Learning experiences in the laboratory departmentswill be selected by the faculty, and the days and hours planned by the faculty of theCollege in cooperation with the Agency.

THAT neither the College nor the Agency will discriminate in its employment practices oradmission of students on the basis of race, color, religion, age, sex, marital status ornational origin nor will either discriminate against any qualified handicapped individual.


Page 2 of 6 Pages

RESPONSIBILITIES/RIGHTS OF THE AGENCY:

I. To share in the responsibility for the education of College's students in the FireScience programs through the cooperation and assistance of its staff andemployees along with the faculty and students of the College.

Students shall be selected for the program by the College and under the program,shall not exceed the teaching capabilities of the agency.

To provide for opportunities for observation and practice experience on the property,and in selected areas of the Agency. The student will be accompanied by aninstructor at all times. The student will be allowed to have practice experience onlyafter the instructor has verified the student's capabitity.

To make available to faculty and students of the College the use of its facilities thesame as to its own personnel.

To make available whenever possible to faculty and students of the College itsfacilities and services in the planned learning experiences of the aforementionedprogram.

To provide conference and meeting rooms as required and needed, if available andnot being used for other purposes by the Agency.

To include faculty members of the program in their staff meetings when policies tobe discussed affect or directly relate te the program.

The Agency agrees to provide access to faculty and students for emergencymedical care in case of illness or accidents incurred while on duty in the Agency.Student is not eligible for worker's compensation, and medical expenses incurredwill be the responsibility of the student.

Instruction under the program shall be at all times agreed by the parties to thiscontract.

To assume responsibility for the supervision of assigned program students duringthe performance of clinical practice. The Agency will provide direct supervision of

students.

To provide necessary feedback and evaluation of assigned program studentsutilizing the specified evaluative tool as prescribed, and communicate to academicfaculty any student deficiencies or needs for remediation.


Page 3 of 6 Pages

THAT the Agency can require the College to withdraw a facility member or studentfrom its facilities whose conduct or work with patients or personnel is not, in theopinion of the administration of said Agency, in accordance with acceptablestandards of performance. The college agrees to maintain discipline amongstudents and faculty.

All necessary training equipment per Florida Administrative Code for each planneddrill experience including hoses, ladders, ropes, vehicle, and other apparatus.Appropriate facility and space for skills training including access to burn facilityand/or associated costs.

THE RESPONSIBILITIES/RIGHTS OF THE COLLEGE ARE:

To use proper Agency channels to make plans for observation and practiceexperience.

To comply with current policies and procedures of the Agency, including allapplicable legislation and regulation.

To maintain standards of the program as recommended and prescribed by allgoverning bodies and accrediting agencies regulating the program.

Faculty members attend orientation to the Agency.

To comply with and require, if necessary, physical examination, chest x-rays andcertain immunizations as deemed necessary by the Agency or other such authorityrelative to the program prior to entrance upon premises under the program.

To employ qualified employees in the program as administrators and instructors.The College agrees to the responsibilities of interpreting the objectives of theprogram to the students, consulting with administrative personnel of the Agency inadvance about use of the various facilities.

To be responsible for the educational supervision of students in the program.

Students shall be selected for the program by the College and program classesshall not exceed the teaching capabilities of the Agency.

Maintain individual records of classes and practicum student competency andhealth.

Maintain strict confidentiality regarding all patient-centered inforrnation.

Prepare any rotational plans for services to be used for experiences and to securethe approval of this plan from the Agency prior to commencement of educational


Page 4 of 6 Pages

program under the facilities. Major changes in the plan will not be effective until such

time as they shall be approved by the Agency.

RESPONSIBILITIES/RIGHTS OF THE STUDENT:

The student will provide documentation of current health insurance coverage tothe program coordinator prior to beginning clinical rotations.

Student will be punctual in attendance in accordance with the times scheduled by

the College and/or Agency.

Student will maintain strict confidentiality regarding all patient or agency centeredinformation in accordance with the requirements of the Health Insurance Portability

and Accountability Act.

Students will treat all agency personnel, patients, constituents and visitors withdignity, respect, and courtesy.

Students will abide by all applicable policies and procedures as set forth by the

College and/or Agency.

Students will provide timely notification of impertding tardiness and/or absence to

the appropriate staff of the College and Agency.

Students will provide written/oral assignments, presentations or reports as directed

and assigned by College and/or Agency Instructional Personnel.

Students. will be. with mutual dignity, courtesy and respect by agency

personnel.

Routine measures will be employed to assure the student of a safe, legal and ethical

practice environment.

The student will have immediate access to a supervising clinical instructor during

the clinical practicum.

The student may request and be entitled to a conference with the Clinical Instructor,

and/or Program Coordinator.

The student is entitled to periodic performance assessment, necessary privacy,

confidentiality and non-discrimination.

The student may request a transfer from the assigned Clinical Instructor and/or

Agency in the event a situation cannot be resolved.


Page 5 of 6 Pages

GENERAL CONDITIONS:

The Agency and the College expressly agree that all faculty and students under theprogram shall remain employees or students of the college. The College agrees thatit will never act or represent it is acting as an agent of the Agency or incur anyobligations on the part of the Agency without first obtaining the express writtenauthority of the Administrator. The Agency agrees that it will not be responsible forany salaries, taxes or insurance of the College faculty, agents or students.

No alterations, modification, or variation of the terms of this agreement shall be validunless made in writing and signed by both parties hereto.

The Agency and College agree that executed copies of this agreement shall beplaced on file with the Administrator of the Agency and the Executive Director,Public Service Training Programs, Lake City Community College.

The College also at all times agrees to provide certification of liability insurance inthe amount of $1,000,000/63,000,000 for all students and faculty members in theperformance of their duties and responsibilities at the Agency. Such liability shallcover all causes of action, claims demands, liabilities, losses, damages, judgmentsor expenses of every kind and nature, including all costs and attomey's feeshereafter required as a result arising out of any negligent acts of omissions of theCollege, its students, and/or faculty in connection with and pursuant to this contract.The College shall provide a certificate of insurance to the Agency evidencing suchinsurance coverage if required by the Agency. The College will notify the agency ifany changes occur.

Each party is responsible for all personal injury and property damage attributableto the negligent acts or omissions of that party and the officers, employees andagents thereof acting within the scope of their employment. Nothing herein shallbe construed as an indemnity or a waiver of sovereign immunity enjoyed by anyparty hereto, as provided in Section 768.28, Florida Statutes, as amended fromtime to time, or any other law providing limitations on claims or to impose liabilityon either party for which it would not otherwise by law be responsible.

College will make its internal practices, books, and records relating to the use anddisclosure of Protected Health Information available to the Secretary of Health andHuman Services to the extent required for deterrnining compliance with theFederal Privacy Regulations.

THIS AGREEMENT shall become effective upon the date of signature of both parties andshall be renewed from year to year unless either party requests a change or termination


Page 6 of 6 Pages

thereof.

THIS AGREEMENT may be terminated at any time by either party hereto, with or without

cause upon twenty (20 days) written notice to the other party, provided that students

currently enrolled in the program shall be permitted to complete the course.

Any notice required or permitted to be given under this agreement shall be sufficient if in

writing and sent by certified mail to either of the parties. Notice shall be effective upon

compliance with this section.

LAKE CITY COMMUNITY COLLEGELAKE CITY, FLORIDA

BY: DATECharles W. Hall, President

COLUMBIA COUNTY FIRE/RESCUELAKE CITY, FLORIDA

BY: DATE:

Chief


District No. 1 - Ronald WilliamsDistrict No. 2- Dewey WeaverDistrict No. 3- Jody DuPreeDistrict No. 4- Stephen E. BaileyDistrict No. 5 - Scarlet P. Frisina

BOARD OF COUNTY COMMISSIONERS COLUMBIA COUNTY

Memo

Date: 11/2/2009

To: Board of Commissioners

From: Ben Scott, Purchasing Director Sec,RE: Copier Lease Renewals

I have attached for your review and approval lease agreements for copiers for variousdepartments whose current copier leases are expiring. The lease pricing is based on theMarion County School Board contract. The Recreation Department lease is the only newlease and this copier is for Richardson Community Center.

Attachments

BOARD MEETS FIRST THURSDAY AT 700 P.M.

AND THIRD THURSDAY AT 700 PM.

P. O. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

* 1$11/4/2009 Columbia County Board of Commissioners

Lease Agreement

Customer: COLUMBIA, COUNTY OF

IlTo: COUNTY OF COLUMBIA Install: COLUMBIA COLINTY

Po Box 1529 BOARD OF

Lake City, FL 32056-1529 Commissioners Ste203

135 Ne Hemando


Tax IDe: 85-8012-621855C-5

Negotiated Contract : 072425900

Lease

1'.11,111,

$202.23

Print Charges Maintenance Plan Features

1. W5665PT 1: Total All Prints

$202.23 Minimum Payments (Excluding Applicable Taxes)

Consumable Supplies Included for all pnnts

Pricing Fixed for Tenn

Customer acknowleages receipt of the terms of this agreementwhich consists of 2 pages including this face page.

Signer Stephen Bailey Phone: 13861758-1326

Signature Date'

1 last

xerox

Thank You for your business!

This Agreement is proudly presented by Xerox and 111111111

Keith Norris isin..,..._/MAL(386)755.7W9 i ---...mum

INARANITFor information on your Xerox Account, gato laillid

www xerox comiAccountManaoement

Product Description

Item

Agreement Information Trade Information ilTnesigaume Ds taelde I

1. W5665P1 (W5665 PRINTEW41)

- 3-hole - Ofcfin Only

- SO8 C-p-scan Cntin

- Office Finisher

- Customer Ed

Lease Term: 60 months

Purchase Option: FMV

Xerox CC245 S/N UTV852984

Trade-In as of Payment 35

11/11/2009

Pagel of 2Confidential Copyright* 2008 XEROX CORPORATION. All rights reserved,WS 000080 1112/2009 07:30:02


Lease Agreement xerox j")Terne and Conditions

INTRODUCTION: Refinanced is under an agreement with Xerox, Me refinancing will render your prior

NEGOTIATED CONTRACT. The Products are subject solely, ta the team in the agreement null and void. If you breach any of your obligations under this Agreement,

Negotiated Contract identified on the lace of this Agreement, and, for any option youhave selected that is not addressed in the Negotiated Contract, the then-currentstandard Xerox tens for such option.

PMCING PLAN/OFFERING SELECTED:FIXED PRICING. If 'Pricing Fixed for Term is identified in Maintenance Plan

Features, the maintenance component of the Minimum Payment and Print Charges oil

not increase during the initial Term of this AgreementREFINANCE. The 'Amount Refinanced' is included in the amount financed under

this Agreement. If the Amount Refinanced is under an agreement with a third party,

you acknowledge you have the iight to terminate the agreement and you will provideXerox with a statement from the third party identifying the equipment at issue, theamount tu be paid off and the payee's name and mailing address. If the Amount

the full Amount Refinanced will be immediaterv due and payable.

GENERAL TERMS & CONDMONS:REMOTE SERVICES. Certain models of Equipment are supported and serviced

using data that is automatically colectad by Xerox from the Equipment via electronictransmission from the Equipment to a secure off-site location. Examples ufautomatically transmitted data include product registration, meter read, supply level,Equipment configuraton and settings, software version, and problem/fault code data.

All such data shall be transmitted in a secure manner specified by Xerox. Theautcmatic data transmission capability will not allow Xerox to read, view or downloadthe content of any Customer documents residiig on or passing through the Equipment

or Customees informaban management systems.

WS X05080 11/212009 07:30:03 Confidenfial Copyright0 2008 XEROX CORPORATION. All rights reserved. Page 2012


Lease Agreement

Customer COLUMBIA COUNTY

Bill TO: FLORIDA

Po Drawer 1529


Tax ID#: 85-8012621855C-5


1. W5030PH (W5030 PRNT W/HCF)

- Office Finisher

Embedded Fax-1 Line

- Customer Ed

Authorized Signature

Customer COLUMBIA COUNTY

Install: BUILDING AND ZONING

Sta B

135 Ne Hemando Ave

Lake City, FL 32055.4006

Solution

Product Description

Item

Agreement Information Trade Information Requested

Install Date

Lease Term:

Purchase Option:

Pese tor Ospday Only

60 months Xerox WC5030 S/N FL8015140 11/212009

FMV Trade-In as of Payment 25

Monthly Pricin

Maintenance Plan Features

Total 6194.78. ktinimum Payments (Excluding Applicable Taxes)

$0.0084 Consumable Supplies Included for all prints

- Pricing Fixed for Term

xerox

111111fte

lisafteT.MTAL/SUARANye-aseal

WS X39162 11)2/2009 06:13:31 Confidential - Copyright0 2008 XEROX CORPORATION. All rights reserved. Pagel of 2

Customer acknowiedges receipt of the tetes of this agreement Thank You for your businesstwhich cornete ot 2 pages including this face page. This Agreement is proudh/ presented by Xerox and

Signer Stephen Batey Phone: (386)758-1326 Keith Norris(386)755-7969

Pon information on your Xerox Account, go to

Signature: Date: mph xerox corn/AccounIManaqement

, ,-;,:tVIAM,:4,4NONV.,P0545,1 raft), Aï01.YEN:PAZMIWPOVARMSAIXIMIARIPW73,24NOWN-4:

Print Charges

All Prints1: Totalt W5030PH

Item Lease

Mrp9-11,1 P.m-lent

$19478


Lease Agreement

Toros

INTRODUCTION:NEGOTIATED CONTRACT. The Products are subject solely to the terrns in Me

Negotiated Contract identified on the face of this Agreement, and, ton any option you

have selected that is not addressed in the Negotiated Contract the then-currentstandard Xerox teims for such option.PRICING PLAN/OFFERING SELECTED:

FIXED PRICING. If 'Pricing Fixed ton Term is identified in Maintenance PlanFeatures, the maintenance component of the Minimum Payment and Print Charges will

not increase during tire initial Teml of this AgreementREFINANCE. The 'Amount Refinanced' is included in the amount financed under

this Agreement. If the Amount Refinanced is under un agreement with a third patty,you acknowledge you have the right to terminate the agreement and you will provide

Xerox with a statement from the third party identifying the equipment at issue, theamount to be paid off and the payee's name and mailing address. If the Amount

xeroxand Conditions

Refinanced is under an agreement with Xerox, the refinancing will render your prior

agreement null and void. If you breach any of your obfigations under this Agreement,the lull Amount Refinanced will be immediately due and payable.

GENERAL TERMS & CONDITIONS:REMOTE SERVICES. Certain models of Equipment are supported and serviced

using data that á automatically collected by Xerox from the Equipment via electronic

transmission from the Equipment to a secure off-site location. Examples ofautomatically transmitted data include product registration, meter read, supply level,Equipment configuration and settings, software version, and problentrfault code data.All such data shall be transmitted in a secure manner specified by Xerox. Theautomatic data transmission capability will not allow Xerox to read, view or downloadthe content of any Customer documents residing on or passing through the Equipment

or Customer's information management systems.

WS X39182 11/2/2009 08:13:32 Confidential Copyrighe 2008 XEROX CORPORATION. All nghts resolved. Page 2 012


Lease Agreement


BillTo: COLUMBIA COUNTYEMERGENCY MANAGEMENT

263 Nw Lake City Ave


Tax IMO: 85-8012621855C-5


SolutionProduct Descript on Agreement Information Trade Information I Requested

Install Date

- Xerox DC430ST S/N TWY018944 11/212009


1. W5030P11 6V5030 PRNT MICK)

- Office Finisher

- Customer Ed

Monthly Pricin

Lease

ra-c!aaarr, Fs,rient

1: Total

Print Charges

All Pnnts


I. W5030PH $169.70

$169.70 Minimum Payments (Excluding Applicable Taxes)

$0.0084 - Consumable Supplies Included for all prints




This Agreement is proudly presented by Xerox and

For information co your Xerox Account, gato ia(380755.7969Keith Norris

INARNirEE/ "WA cnavI rinAL

nala7

il.W..inPm4U4Likldlikfi4IliMmiiiktravl,fAileu If 41!".1C VálkitmdatiaaealitifiltVidefailWiii

Signature: Date: 7orev aer9x co. icWotManagement

Customer acknowledges receipt of the terms of this agreementwhich consists of 2 pages including this lace page

Install: COLUMBIA COUNTY

EMERGENCY MANAGEMENT

263 Nw Lake City Ave


Signer: Stephen Bailey Phone: /386)758-1326

Loase Term: 60 months


xerox -¡)

proem Ow* OM

Confidenhal Copynghte 2008 XEROX CORPORATION All nghts reserved Pagel of 2WS X25742 1112/2009 0624.40


Lease Agreement xeroxINTRODUCTION:

NEGOTIATED CONTRACT. The Products are subject solely to the terms in theNegotiated Contract identified on the face of this Agreement, and, for any option youhave selected that is not addressed in the Negotiated Contract, Me then-currentstandard Xerox tens for such option.PRICING PILANIOFFERING SELECTED:

FIXED PRICING. If "Pricing Fixed ton Terre is identified in Maintenance PlanFeatures, the maintenance component of tire Minimum Payment and Print Charges wiN

not increase during the initial Tenn of this AgreementREFINANCE. The 'Amount Refinanced is included in the amount financed under


you acknowledge you have the right to temtinate the agreement and you will provileXerox with a statement from the third party identifying The equipment at issue, theamount to be paid off and the payee's name and mailing address. If tire Amount

Terms and Condltions

Refinanced is arder an agreement with Xerox, the refinancing will render your prioragreement null and void. If you breach any of your obligations under tris Agreement,the full Amount Refinanced will be immediately due and payable.

GENERAL TERMS & CONDITIONS:I. REMOTE SERVICES. Certain models of Equipment are supported and servicedusing data that is automatically collected by Xerox from the Equipment via electronic

transmission from tire Equipment to a secure off-site location. Examples ofautomatically transmitted data include product registration, meter read, supphy level,Equipment configuration and settings, sofhvare version, and problem/fault code data.All sudi data chal be transmitted in a secure manner specified by Xerox. Theautomatic data transmission capability will not allow Xerox to read, view or download

the content of any Customer documents residing CA or passing through the Equipment

or Customers information management systems.

VVS 05742 111212009 06:24:40 Confidential - Copyrigh0 2008 XEROX CORPORATION. All rights reserved, Page 2 of 2


Lease Agreement

Signature:

Solution

77-77-77


Customer acknowledges receipt of Uncieren of this agreementwhich consists of 2 pee including this face page.

Signer: Stephen Bailey Phone: 13861758-1007

VVS K32490 11/2/2009 08:35:06

Date'

Confidential - Cop/right) 2008 XEROX CORPORATION. AM nghts reserved.

xerox


This Agreement is proudly presented by Xerox and d If _1

Keith Norris /AL(386)755-7969

ffilmacnal,IBUIUmNrcti

For information on your Xerox Account, go to atilWilvoivw.xerox.com/AccounlManagement

fIMPIIIIMMI/81/411401k,

Page 1 of 2

Product Description

RCM

Agreement Information Trade Information Requested

Install Date

11/2/20091. W5038PH (565030 PRNT WIHCF)

- Office Finisher

- Customer Ed



- Xerox DC4300C S/N UHG035478


Monthly Pricing

Item I ease Print Charges Maintenance Plan Features

I. W5030PH $122.62 1: Total All Pnnts $0.0084 - Consumable Supplies Included for all prints


Total $122.62 Minimum Payments (Excludirtg Applicable Taxes)

Customer:

BillTo: COUNTY OF COLLIMBIA Install: COUNTY OF COLUMBIA

FIRE DEPT FIRE DEPT

P 0 Box 1529 Brandford i-ivry 247

Lake City, FL 32056.1529 Lake City, FL 32025

Tax IN: 85-8012521555C-5 Photo loo Display Only

Negotiated Contract :0722660132


Lease Agreement

Terms an

INTRODUCTION:NEGOTIATED CONTRACT. The Products are subject solely to the terms in the

Negotiated Contract identified on the face of this Agreement, and, for any option you

have selected that is not addressed in the Negotiated Contract, the then-currentstandard Xerox tens for such opten.

PRICING PLAN/OFFERING SELECTED:FIXED PRICING. If 'Pricing Fixed for Term is identified in Maintenance Plan

Features, the maintenance component of the Minimum Payment and Print Charges will

not increase during the ¡nidal Term of this Agreement.REFINANCE. The 'Amount Refinanced' is included in the amount financed under

this Agreement. If the Amount Refinanced is ceder an agreement with a third party,you aclmowledge you have the right to terminate the agreement and you will provideXerox with a statement from the third party identifying the equipment at issue, theamount te be paid off and the payee's neme and mailing address. ff the Amount

xeroxO Condemns

Refinanced is under an agreement with Xerox, the refinancing will render your prioragreement null and void. If you breach any of your obligations under this Agreement,the full Amount Refinanced will be immediatety due and payable.

GENERAL TERMS A CONDITIONS:REMOTE SERVICES. Certain models of Equipment are supported and serviced

using data that is automaticaIN collected by Xerox from the Equipment via electronictransmission from the Equipment to a secure off-sae location. Examples ofautomatically transmitted data include product registration, meter read, supply level,Equipment configuration and settings, software versare, and problem/fault cede data.All such data shall be transmitted in a secure manees spelified by Xerox. Theautomatic data transmission capability will not allow Xerox to read, view or downloadthe content of any Customer documents residing anos passing through the Equipment

re Customer's information management systems.

WS 832490 11/212009 06.36 07 Confidential - CopynghlO 2008 XEROX CORPORATION. AU nghts reserved. Page 2012


Lease Agreement

Customer COLUMBIA, COUNTY OF

BillTo: COLUMBIA COUNTYPUBLIC LIBRARY308 Nw Columbia St


Tax IN: 85-8012621855C-5


SolutionTrade Information

- Xerox DC430DC S/N UHG031457


Requested

Install Date


WS X39114 11/2/2009 06:01:04

Install: COLUMBIA COUNTY

PUBLIC LIBRARY

306 Nw Columbia St


' 1419210EVRNAIUMATMONVAIMAIISMAPPRIAS*WW.WWINtitatorlAS,Milt .11s9t.,1*"0

Cus'717.11Ce"ontetsdgor2 rPZePs7Zd'Inegmtgslat:p egg rer n

Signer: Stephen Bailey Phone: (386)758-1326

Signature. Date

xerox 1;)

P. /or DM* 0.1,


- Consumable Supplies Included for all prints



This Agreement is proudly presented by Xerox and

Keith Norris / I °&40404'(386)755-7969

GUAR4WEEFor intonation en your Xerox Account, go to teleavowwxerox conAccountManagement

Confidential -Copyright 2008 XEROX CORPORATION. All rights reserved. Page 1 of 2

Product Description

Item

Agreement Information

1. W5030PH (W5030 PRNT WHCF)

- Office Finisher

- Customer Ed

Lease Terrn: 60 months


Monthly Pricing

Item

1. W5030PH

Lease

Mr.fron ,nyrenl

$120.17

"..itr4144-4,11MPA

Print Charges

Meter ?and Por

1: Total All Prints $0.0084

Total $120,17 Minimum Payments (Excluding Applicable Taxes)

11/2/2009

yo


Lease Agreement xerox -¡)

WS 039114 11121200906:01:00 Confidential . Copyright!) 2008 XEROX CORPORATION. All rights reserved. Page 2 of 2

Terns and Conditions

INTRODUCTION: 3. REMOTE SERVICES. Certain models of Equipment are supported and serviced

NEGOTATED CONTRACT. The Products are subject solely to tbe terms in the using data that is adomaticaIN collected by Xerox from the EquMment via electronic

Negotiated Contract identified os the face of this Agreement, and, for any option you transmission from the Equipment to a secure off-site location. Examples of

have selected that is not addressed in the Negotiated Contract, the then-current automatically transmitted data include product registration, meter read, supply level,

standard Xerox tens for such option. Equipment configuration and settings, software version, and problern/fault code data.

PRICING PLAN/OFFERING SELECTED: All such data shall be transmitted in a secure manner specified by Xerox. The

FIXED PRICING. If 'Pricing Fixed for Teme is identified in Maintenance Plan automatic data transmission capabity will not allow Xerox to read, new or download

Peatones, the maintenance component of the Minimum Payment and Print Charges will the oontent of any Customer documents residing on or passing through the Equipment

not increase during the initial Term of Mis Agreement. or Customees intonation management systems.

GENERAL TERMS & CONDITIONS:


Lease Agreement


Bi11To: COLUMBIA COUNTY

RECREATION DEPT

Po Box 1529


Tax 1De: 85-8012621855C-5

Negotiated Contract :072425900

So. lut'ion

Product Description Agreement Information Requested Install

Date



11/2/20091. W5030H (W5030 COPIER WIHCF)

- Office Finisher

- Embedded Fax-1 Une

- Customer Ed

..emasigsmowsperesantomeamer

Lease

IMp,Imm Payment Wt.Print Charges

All Pnnts


1. W5030H

Total $112.32 Minimum Payments (Excluding Applicable Tasas)

- Consumable Supplies Included for sil prints

- Pricing Fixed lor Term

WIECOMMI

iNS X87101 11/2/2009 06:41.38

COLUMBIA COUNTY

RECREATION DEPT

Ln

2255e Coach Anders


Customer acknowledges receipt of the terma at tos agreementwhich consists of 2 paps including this face pego.

Phone: 13861758-1326

Date:

ueek..Y.

Keith Norris(386)755-7969

Thank You for your business!SWAT,This Agreement is proudly presented by Xerox and

/SA 410711

For intonation on your Xerox Account, go to

www xerox.com/AccountManacement

ItattklaWsatttrea,d',

Confidential CopyrightD 2008 XEROX CORPORATION. All nghts reserved. Page 1 of 2

Signer: Stephin Bailey

Signature'


Lease Agreement xerox È¡_')

INTRODUCTION:NEGOTIATED CONTRACT. The Products are subject solely to the terms in the

Negotiated Contract identified on the face of this Agreement, and, for any option youhave selected that is not addressed in the Negofiated Contract, the then-currentstandard Xerox terms for such option.

PRICING PLANIOFFERING SELECTED:FIXED PRICING. If 'Pricing Fixed for Term is identified in Maintenance Plan


no/ increase during the initial Terrn of this Agreement.

GENERAL TERMS & CONOMONS:

Terms and Conditions

REMOTE SERVICES. Certain models of Equipment are supported and servicedusing data that is automatically colectad by Xerox from the Equipment via elecironictransmission from the EquipmeM to a secure off-56e location. Examples ofautomatically transmitted data include product registration, meter read, supply level,Equipment configuration and settings, software version, and problern/fauft code data.All such data shall be transmitted 61 a secure manner specified by Xerox. Theautomatic data transmission capability will not allow Xerox ta read, view or downloadthe content of any Customer documents residing on or passing through the Equipment

or Customers informafico management systems.

WS 087101 11/2/2009 06:41:39 Confidentiat Copyr Me 2008 XEROX CORPORATION. All rights reserved. Page 2012


Lease Agreement

Customer COLUMBIA, COUNTY OF

Bi11To: COUNTY OF COLUMBIA

TOURIST DEVELOPMENTP 0 Box 1847


Tax ID*: 85-8012621855C-5


SolutionTrade Information Requested

Install Date



Custozrolc.knno:iinr rAcgelt ionfc tiltegrwfatcheisoaggreeement

Signer: Stephen Bailey Phone: (3861758-1328

Signature: Date:

ts,:tsLystIL,L,:- ltteLtY,LL.--LtiWttt

WS 090941 1112/2009 0620:09

install: COLUMBIA COUNTY

TOURIST DEVELOPMENT2634w Lake City Ave

Lake City, FL 32055.4820

- Xerox DC430ST S/N T1NY029712 11/2/2009


xerox

Photo lor °spay Onty

- Consumable Supplies Included for all prints

- Pricing Fixed for Terrn

TAL

For information on your Xerox Account, go to

www xeros com/AccountManatlernent

:immumileteursTeil

Thank You tenyour business!

This Agreement is proudty presented by Xerox and

Keith Norris(386)755-7969

r41Th,056,01+14!...g1

Confidential Copyright* 2008 XEROX CORPORATION. AN nghts reserved. Pagel of 2

Product Description

Item

1. W5030PH (W5030 PRNT W/HCF)

- Office Finisher

- Customer Ed

Agreement Information



Monthly PriCin

Item

1. W5030PH

Lease

Mte 1111.11I1

$169.70

Print Charges

Met,

1: Total All Prints $00084

Total $169.70 Minimum Payments (Excluding Applicable Taxes)


Lease Agreement xeroxINTRODUCTION:

NEGOTIATED CONTRACT. The Products are subject solely to the terms in OseNegotiated Contract identified on Use face of this Agreement, and, for any option you

have selected that is not addressed in the Negotiated Contract, the then-currentstandard Xerox terms ton such option.

PRICING PLANIOFFERING SELECTED:FIXED PRICING. If 'Pricing Fixed for Tenn is identified in Maintenance Plan


not increase during the misal Tenn of this Agreement.REFINANCE. The 'Amount Refinanced' is included in the amount financed under


you acknowledge you have the right to terminate the agreement and you will provideXerox with a statement from the third party identifying the equipment al issue, theamount to be paid off and the payee's name and mailing address. If the Amount

Terms and Conddons

Refinanced is under an agreement with Xerox, the refinancing will render your prioragreement null and asid. If you breach any of your obligations under this Agreement,the full Amount Refinanced will be immediately due and payable.

GENERAL TERMS & CONDITIONS:REMOTE SERVICES. Certain models of Equipment are supported and serviced

using data that is automatically confided by Xerox from the Equipment via electronic

transmission from the EquipmeM to a secure off-site location. Examples ofautomatically transmitted data include product registration, meter read, supply level,Equipment configuration and settings, software version, and problem/fault cede data.All such data shall be transmitted in a secure manner specified by Xerox. Theautomatic data transmission capability will not allow Xerox tu read, view or downloadthe content of arty Customer documents residing on or passing through the Equipment

or Customers information management systems.

WS X90941 11/212009 06:20:10 Confidential - Copyright 2008 XEROX CORPORAlION. AO rights reserved. Page 2 of 2


COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERSUTILITY PERMIT

Date: 10/21/2009 Permit No. County Road ROBERTS AVE Section No. 19

Permittee WINDSTREAM FLORIDA. INC. ATIN : may PAGE

Address P.O. BOX 698 Alachua. FL 32616 Telephone Number 386-462-6529

Requesting permission from Columbia County, Florida, hereinafter called the County, to contract, operate andmaintain DIRECT PLOW 50 PAIR COPPER TELCO CABLE MINIMUN DEPTH 30"4'OFF EDGE OFGRADE EAST R/W OF SW ROBERTS AV BEGINNING AT INTERSECTION OF SW UTAH ST FOR ADISTANCE OF 750'TO INTERSECTION OF SW KENTUCKY ST.T6S RI6E SECI9

FROM: SW UTAH ST TO: SW KENTUCKY STCARL STE VEN SMITH,

e0-41 ctrtutivie2NtLtA 16Z,1Submitted for the Utility Owner by: OSP ENGINEER SUPERVISORTyped Name & Title Signature Date c-725)

I. Permittee declares that prior to filing this application it has determined the location of all existing utilities, bothaerial and underground and the accurate locations are show on the plans attached hereto and made a part of thisapplication. Proposed work is within corporate limits of Municipality: YES ( ) NO ( X ). If YES: LAICECITY ( ) FORT WHTTE ( ). A letter of notification was mailed on /0 - 2tü 9 to the followingutility owners CLAY ELECTRIC

(FTWH 063200105)

The Columbia County Public Works Director shall be notified twent our (24) hours prior to starting work andagain immediately upon completion of work. The Public Worlcs Director is KEVIN KIRBYlocated at Lake City Telephone Number 386-752-5955 .

The PERMITTEE's employee responsible for Maintenance of Traffic is TRAWICK CONSTRUCTIONTelephone Number 866-958-2420 (This name may be provided

at the time of the 24 hour notice to starting work.)

This PERMITTEE shall commence actual construction in good faith within 60 days after issuance of permit,and shall be completed within 60 days after permitted work has begun. If the beginning date is more than 60 daysfrom date of permit approval, then PERMITTEE must review the permit with the Columbia County Public WorksDirector to make sure no changes have occurred in the transportation facility that would affect the permittedconstruction.

The construction and maintenance of such utility shall not interfere with the property and rights of a priorPERMITTEE.

It is expressly stipulated that this permit is a license for permissive use only and that the placing of utilities uponpublic property pursuant to this permit shall not operate to create or vest property right in said holder.

Pursuant to Section 337.403(1), Florida Statutes, whenever necessary for the construction, repair, improvement,maintenance, safe and efficient operation, alteration or relocation of all, or any portion of said transportation facility

Notification to Ken Sweet, (386)623-6414,must be made prior to starting work.


Utilities PermitPage TwoRevised: 6/22101

as determined by the Columbia County Public Works Director and/or County Engineer, any or all utilities andappurtenances authorized hereunder, shall be immediately removed from said transportation facility or reset orrelocated thereon as required by the Columbia County Public Worlcs Director and/or County Engineer and at theexpense of the PERMITFEE.

In case of non-compliance with the County's requirements in effect as of the approval date of the permit, thispermit is void and the facility will have to be brought into compliance or removed from the right of way at no cost tothe County.

It is understood and agreed that the rights and privileges herein set out are granted only to the extent of theCounty's right, title and interest in the land to be entered upon and used by the PERMTITEE, and the PERMIT I Ehwill, at all times, and to the extent permitted by law, assume all risk of and indemnify, defend, and save harmlessColumbia County, Florida from any and all loss, damage, cost or expense arising in any manner on account of theexercise or attempted exercise by said PERMITTEE of the aforesaid right and privileges.

During construction, all safety regulations of the County shall be observed and the PERMITTEE must takemeasures, including placing and the display of safety devices that may be necessary in order to safely conduct thepublic through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices, asamended for highways.

Should the PEFtMITTEE be desirous of keeping its utilities in place and out of service, the PERMITTEE, byexecution of this perrnit acknowledges its present and continuing ownership of its utilities located between

and within theCounty's right of way as set forth above. PERM I Eh, at its sole expense, shall promptly remove said out ofservice utilities whenever Columbia County Public Works Director and/or County Engineer determines said removalis in the public interest.

Special instructions: Minimum cover of thirty inches (30") will be required at all locations. Columbia Countywill not be financially responsible for any damage to facilities with less than thirty inch (30") cover. Cables shall notbe located within driveway ditches.

Additional Stipulations:

It is understood and agreed that commencement by the PERMITTEE is acknowledgment and acceptance of thebinding nature of these special instructions.

Submitted By: WINDSTREAM FLORIDA,INC. Place Corporate SealPermittee

Signature and Title AttestedCarl Steven SmithSupervisor-OSP Engineering


Utilities PermitPage ThreeRevised: 6/22/01

Recommended for Approval:

Signature: A-44Title : ratV._

Date

Approval by Board of County Commissioners, Columbia County Florida

YES( ) NO( )

Date Approved:

Chairman's Signature:


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COLUMBIA COUNTY BOARD OF COUNTY COMMISIONERSUTILITY PERMIT

Date 10/13/09 Pennit No. County Road 502 SW McFarlane Ave Section No

Permittee AT&T (fire: BellSouth Telecommunications) ATTN: Mallory Wolters

Address 7666 BLANDING BLVD.. JACKSONVILLE, FL 32244 Telephone Number 904-777-9052 EXT 233

Requesting pemiission from the Columbia County Board of County Conunissioners, hereinafter called the County,to contract, operate and maintain BELLSOUTH TELEPHONE FACILITIES FOR BST JOB NUMBER03E61012N

FROM: TO:

Submitted for the Utility Owner by: Mallory Wolters, TNKY PermitsTyped Name & Title

Utilities Permit

Signa0/13/09

Date

1. Permittee declares that prior to filing this application it has determined the location of all existing utilities, bothaerial and underground and the accurate locations are shown on the plans attached hereto and made a part of thisapplication. Proposed work is within the corporate limits of Municipality: YES O NO (x). If YES: LAKECITYo FORT WHITE ( ). A letter ofnotification was mailed on 10/13/09 to the following utility owners: N/A

The Columbia County Public Works Director shall be notifies twenty-four (24) hours prior to starting work andagain immediately upon completion of work. The Public Works Director is Mr. Hoyle Crowderlocated at P.O. Drawer 1529. Lake City,. FL 32056-1529 Telephone Number (386) 752-5955The PERMITTEE's employee responsible for Maintenance of Traffic is Mr. Gary Murtha

Telephone Number (386) 752-9042 (This name may be providedat the time of the 24 hour notice to starting work.)

This PERMITTEE shall commence actual construction in good faith within 60 days after issuance of permit,and shall be completed within 60 days after permitted work has begun. If the beginning date is more than 60 daysfrom date of permit approval, then PERMITTEE must review the permit with the Columbia County Public WorksDirector to make sure no changes have occurred in the transportation facility that would affect the permittedconstruction.

The construction and maintenance of such utility shall not interfere with the property and rights of a priorPERMITTEE.

It is expressly stipulated that this permit is a license for permissive use only and that the placing of utilities uponpublic property pursuant to this permit shall not operate to create or vest any property right in said holder.

Pursuant to Section 337.403(1), Florida Statutes, whenever necessary for the construction, repair, improvement,maintenance, safe and efficient operation, alteration or relocation of all, or any portion of said transportation facility

JOB#:4),0

BST#: 03E61012N


Page TwoRevised: 08-28-00

as determined by the Columbia County Public Works Director ancVor County Engineer, any or all utilities andappurtenances authorized hereunder, shall be immediately removed from said transportation facility or reset orrelocated thereon as required by the Columbia County Public Works Director and/or County Engineer and at theexpense of the PERMITTEE.

In case of non-compliance with the County's requirements in effect as of the approval date of this permit, thispermit is void and the facility will have to be brought into compliance or removed from the right of way at no cost tothe Cotmty.

It is understood and agreed that the rights and privileged herein set out are granted only to the extent of theCounty's right, title and interest in the land to be entered upon and used by the PERMITTEE, and the PERMITTEEwill, at all times, and to the extent permitted by law, assume all risk of and indemnify, defend, and save harmless theColumbia County Board of County Commissioners from any and all loss, damage, cost or expense arising in anymanner on account of the exercise or attempted exercise by said PERMETTEE of the aforesaid right and privileges.

During construction, all safety regulations of the County shall be observed and the PERMITTEE must takemeasures, including placing and the display of safety devices that may be necessary in order to safely conduct thepublic through the project area in accordance with the Federal Manual on the Uniform Traffic Control Devices, asamended for highways.

Should the PERMITTEE be desirous of lceeping its utilities in place and out of service, the PERMITTEE, byexecution of this permit aclmowledges its present and continuing ownership of its utilities located between

and withhi theCounty's right of way as set forth above. PERMITTEE, at its sole expense, shall promptly remove said out of serviceutlities whenever Columbia County Public Works Director and/or County Engineer determines said removal is inthe public interest.

Special instruction: Minimum cover of thirty inches (30") will be required at all locations. Columbia Countywill not be fmancially responsible for any damage to facilities with less than thirty inch (30") cover. Cables shall notbe located within driveway ditches.

Additional Stipulations:

It is understood and agreed that commencement by the PERMITTEE is acknowledgment and acceptance of thebinding nature of these special instructions.

Submitted By: AT&T (FKA: BellSouth Telecommunications) Place Corporate SealPermittee

TNKY Permit CoordinatorSignature and Title Attested


Utilities PermitPage ThreeRevised: 5/4/99

Recommended for Approval:

Signature: /44Title : tne.,,,,-,e2e.. S Rtal:Mt- ...ava.s..%

Date : .t: I- tr.- ol

Approved by Columbia County Board of County Commissioners:

YES( ) NO( )

Date Approved:

Chairman's Signature:


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BCC Minutes of 082009Prepared by: Sandy A. Markham

Commissioners in Attendance:Stephen Bailey, ChairmanRonald Williams (late anivai 7:25 p.m.)Dewey WeaverJody DupreeScarlet Frisina

MINUTES ofAugust 20, 2009

The Columbia County Board of County Commissioners met in a scheduled meeting atthe School Board Administration Office. The meeting opened at 7:00 p.m. with prayer. ThePledge of Allegiance to the Flag of the United States of America followed.

Others in Attendance:County Manager Dale WilliamsAttorney Marlin FeagleDeputy Clerk Sandy MarlchamBCC Secretary Penny Stanley

401

Public Input.Citizen Barbara Lemlev asked why fimds generated through special assessments are

wasted on indigent property owners when the county could file a lien and collect the money at alater date The County Manager explained it was a policy decision made by the Board in 1987,which was when Non Advalorem Assessments were first levied. It is also the decision of theBoard that liens not be pursued on those indigent properties, primarily due to the cost of pursuingthe lien vs. the return. The loss is made up with the General Revenue funds as the loss cannot bepassed on to other non advalorem payers.

Fort White Girl's Softball Association. Association President Rodney Cole presentedthe Board vvith a trophy, and he expressed appreciation for the Board's past support of theassociation.

Ichetucknee/South Columbia Volunteer Fire Department. Attorney Feagle presenteda proposed agreement for the Board's review, which addresses the transfer of real property andthe operation of Fire and Rescue Services. This is a three party agreement between ColumbiaCounty, the town of Fort White, and Ichetucknee/South Columbia Volunteer Fire Department. Ifapproved by the Commission, the agreement will need to be forwarded to the other two partiesfor their consideration and approval. Attorney Feagle briefly reviewed the agreement.

MOTION by Commissioner Weaver to approve the agreement and forward it to the otherparties. Second by Commissioner Frisina. The motion carried unanimously (4-0).

Consent Agenda.

The public called for clarification on item #9. The County Manager offered additionalinformation.

The County Manager commented on the following items prior to approval:

Items #13. Regarding a motion on page 4 of the July 02, 2009 minutes, those minutesshould reflect that Commissioner Weaver made the motion and also made the second. Approvalwas recommended with the Clerk making the necessary correction.

1



Item #14. The County Manager noted that approval of this item should not violate theSection 125 provision pertaining to group benefits. The county will obtain this in writing.

Item #25. This item is the Utility Conunittee recommendations. The Board will considerratification.

MOTION by Commissioner Weaver to approve the Consent Agenda with notedcorrections to Item #13. Second by Commissioner Dupree. The motion carriedunanimously (4-0).

Gray Construction Services - Change Order #4 - Fire Station (RaceTrack Road) - $3,188.00

Gray Construction Services - Change Order #5 - Fire Station (RaceTrack Road) - $52,073.04 (deduction)

Bid Award - CA Boone Construction, Inc. - Bid No. 2009-05 - S.W.King Street - $509,300.00

Public Works - Speed Humps Ballot - SE Forest Terrace - Lack ofProperty Owners Support - No Speed Humps will be Installed

Indigent Burial - Dees-Parrish Family Funeral Home - Lorraine LillianDees, Deceased- $500.00

Public Library - State Aid: Annual Plan of Service 2009-2010Public Library - State Aid to Libraries Grant Agreement 2009.2010Columbia County Fire/Rescue - Ortivus Technical Support

AgreementFlorida Department of Environmental Protection - State Revolving

Fund - Amendment 2 to Loan Agreement for WastewaterSuwannee River Economic Council, Inc. - Certification for

Implementation of Regulatory Reform Activities - S.H.I.P. AnnualReport

Utility Permit - Comcast Cable - SW LockheedUtility Permit - Comcast Cable - NW Georgia AvenueMinute Approval- Board of County Commissioners - Regular

Meeting - July 2, 2009Lake Shore Hospital Authority Employee, Johanna Stith Request to add to Columbia

County Board of County Commissioners BCBS Plan.Columbia County Emergency Medical Services Refund Request Universal Health Care

GroupColumbia County Emergency Medical Services Refund Request Terri Baunack -

$259.50Public Works Columbia County School District Repair to Bus Turn Around 38771 NW

West Tower RoadSuwannee River Economic Council, Inc. S.H.I.P. Release of Lien Agreement Jessica

L. Durden - $4,000Human Resource Request for Recruitment Brush chipper Operator (1 Position) for

Public Works Equipment Operator 11 (1 Position) for Solid Waste In house first and thenexternally

Clerk of Court Declaration of Surplus Property: Microfilm Carousel - County ID #9908,Desk - County ID# 11641, and Desk County 1D#11645

Agreement Public Works/Florida Department of Corrections Interagency Fiscal Year2009-2010 Provides for Work Performed by Inmate Crews

Utility Permit Comcast Cable Cheshire Road

2


BCC Minutes of 082009Prepared by Sandy A. Markham

Purchasing Architect Engineer Fee Proposal New Fort White Branch Library - $57,509Sheriffs Office Florida Department of Law Enforcement Justice Assistance Grant

County Wide Certification Form for EEOP & Drug Free Workplace - $79,648.00Columbia County Utility Committee Payment Request Approval

Eutaw Utilities, Inc. - $9,150.00Eutaw Utilities, Inc. - $257,111 (Invoice supported by legislative project grant LP

6025 dated 8/6/09) Negotiation and acquisition of Properties as depicted on attachedmap.

K&M Maintenance. Roadside mowing and litter pickup is currently done through acontract with K&M Maintenance. The current contract is under extension and will expireJanuary 30, 2010. K&M Maintenance has requested an additional extension of one year on thecontract with current terms and conditions.

The County Manager advised the Commission that next year, administratively, there areplans to make changes in the program by reassigning the mowing to a different department forsupervision. Therefore, should there be a decision to extend the contract for one year, the newdepartment head will meet with the K&M representatives to review the provisions of the contractand discuss any county concerns. This will come back before the Board.

Commissioner Bailey will support the extension as long as K&M has a very clearunderstanding that they must strictly adhere to the terms and conditions agreed upon.

MOTION by Commissioner Weaver to approve the one year extension. Second byCommissioner Frisina. The motion carried unanimously (4-0).

Collins Lane/N.W. Collins Glen District 1. Attorney Feagle explained that Ms.Wanda Parnell owns property in District 1 on the westerly end of what is now known as CollinsLane. Ms. Parnell cannot schedule delivery of her mobile home until the county assigns aphysical address to the property. An address has never been assigned to this property, becausethe road was not in the County's addressing database; yet there is a green road sign situatedthere. Attorney Feagle said that after receiving a call from the conunissioner regarding thematter, he took a look at the road and spoke with Mr. Ron Croft at the Addressing Department.In order to put this road in the database and assign it an address, Mr. Croft said that he simplyneeds to know if it is a public or private road and what name should be assigned. The proposedname of the road is N.W. Collins Glen.

Commissioner Williams arrived during this discussion and said that Collins Lane hasbeen a county road for as long as he can remember. He said that the road has been maintainedby the county. He explained that because the road has not had anyone living on it, it has notbeen scheduled on a routine basis.

MOTION by Commissioner Williams to have Collins Glen remain a county road, toadvise the adjoining property owner [no name provided] to remove the cable that he placedacross the county road, to change the name of the road to N.W. Collins Glen, and to authorizestaff to notify Ron Croft that an address should be assigned to Ms. Parnell. Second byCommissioner Dupree. The motion carried unanimously (5-0).

Chief of Police. Commissioner Williams advised that his late arrival was due to hisparticipation in interviews for a new Chief of Police. He said that interview scores have beentotaled and provided to the City Manager. The results will likely be made public tomorrow.

3



Gateway Community Wildlife Habitat. Commissioner Frisina reported that she serveson this committee and will be bringing matters pertaining to their works and efforts before theCommission in the near future for consideration.

Adjournment. There being no further business to come before the Board, the meetingadjoumed at 7:30 p.m.

ATTEST: Board of County Conunissioners

P. DeWitt CasonClerk of Circuit Courts

4



MINUTES ofSeptember 03, 2009

The Columbia County Board of County Conunissioners met in a regularlyscheduled meeting at the School Board Administration Office. The meeting opened at7:00 p.m. with prayer. The Pledge of Allegiance to the Flag of the United States ofAmerica followed.

Commissioners in Attendance:Stephen Bailey, ChairmanRonald WilliamsDewey WeaverJody DupreeScarlet Frisina

Citizen Input:Mr. Stewart Lilker asked by what legal authority it is that the county mandates

that the public "must" complete a card giving their personal information in order to speakto the Board of County Commissioners. Mr. Lilker said that he has no problem with theBoard "requesting" the card be completed prior to speaking, but said he does have aproblem with the Board "requiring" it of the public. He asked Attorney Feagle if there isany rule or mandates requiring the public provide their personal information in order toaddress the Board.

Attorney Feagle replied that a legislative body has the authority to adopt rules andregulations to govern procedures of their meetings. The cards, as well as the rule thatonly allows a citizen to spealc to the conunission for five minutes are both rules adoptedby the Board. He said that Florida Statutes 125 addresses the powers and duties of aCounty Commissioner. Mr. Lilker said Chapter 125 does not give them to power tomake up any rule they want to "just because they want to."

Mr. Lilker said that a terra-byte of storage space is approximately $99, whichwould provide enough space for the county to store at least 16,000,000 recorded audiofiles. He asked why the audio recordings are now being removed after being posted foronly 90 days, other than it is being done so that the county can keep a record of whowants to listen to the recordings after the 90 days have lapsed. Chairman Bailey said thatit is his understanding that it is a space issue.

Mr. Lilker asked if anyone lcnew if the County's I.T. staff was going to be takingcare of the Library computers. Asst. County Manager Roberts replied that the Countyhas a part-time I.T. person that talces care of the library.

Mr. Lilker said that he heard someone say that there may be a raise in sight for theAssistant County Manager. He asked if that was a fact. Asst. County Manager Robertsreplied, "If there is, I don 't know anything about it."

Mr. Lilker asked if the County Commission has any idea when it may be movingout of the annex. Chairman Bailey replied there are no definite plans to move or currentrenovations taking place at this time.

Others in Attendance:Asst. County Manager Lisa RobertsAttorney Marlin FeagleDeputy Clerk Sandy MarkhamBCC Secretary Penny Stanley

42.211/4/2009 Columbia County Board of Commissioners


Building & Zoning by County Planner Brian Kepner

Public HearingsLand Use Amendments to Comprehensive Plan (Adoptions)

CPA 0103 Board of County Commissioners District 1.The change is from Environmentally Sensitive Area (Less than or equal to one dwellingunit per ten acres), to Conservation of certain lands within the unincorporated area ofColumbia County. The public hearing opened and closed without public input.

MOTION by Commissioner Williams to approve. Second by CommissionerWeaver. The motion carried unanimously.

CPA 0173 Land Holdings, LLC District 1. This item was withdrawn byMr. Kepner who explained that there has been a change in the acreage. The matter willbe re-advertised and will be brought to the Board again for action.

Fire Protection Services - #2009R-35The Board considered Resolution 2009R-35, relating to the provision of fire

protection services. Attorney Feagle gave a brief overview of the rates. The publichearing opened.

Citizen Stewart Lilker asked why the County Manager was not in attendance.Assistant County Manager Roberts answered that he was working on the budget.

Mr. Lilker said that the rates "were a bunch of hokum" and were obviously meantto take care of those individuals who have a lot of acreage. He said that he received acounty print out that shows some of those larger land owners. He named some of thelarger land owners: Chairman Bailey's father and Plumb Creek. He said that severalmembers of the Dicks and Feagle families receives several thousands of dollars inreductions due to the large amounts of contiguous property in the county, and that thereductions are done on the backs of the hard working families of Columbia County.Other names he gave as receiving thousands upon thousands of dollars in discounts wasthe Marsh group, which Mr. Lilker said is Sam Oosterhoudt's company, AudreyBullard's group, and other large timber companies. He said that the Butler family, andAmerican Timber Land also receives deductions.

Mr. Lilker said that a letter sent to the county on July 3, 2009 advised thatNabors, Giblin & Nickerson couldn't do an accurate rate study, because the onlyinformation they had for fire response was from 2005. He asked why, when the fire ratestudies were done, the county only provided information from 2005, when there wasclearly more current information that could have been provided to work vvith. He saidthat he would send a copy of this information over to the Clerk's Office the next businessday to be added to the minutes.

Chairman Bailey responded that his father has 160 acre that is divided by asection and township which cannot be combined on a tax deed by the Property Appraiserand the Tax Collector. Chairman Bailey explained that contiguous property comes intoplay when there are four separate parcels in a quadrant with different sections andtownships. Chairman Bailey said that this happens all across this county. ChairmanBailey said that there are other people who have their properties together and there is no

2



reason that they should have to pay that base rate. He told Mr. Lilker to get his factsright.

Mr. Lilker responded that his facts were correct, and that his personal propertiesare together, and that he has to pay the base rate for his properties that are together. Mr.Lilker told the Chairman that the county records reflect that several thousands of otherpeople pay the base rate for contiguous property as well. Mr. Lilker said that "everyone"should have to pay their fair share.

The public hearing closed.MOTION by Commissioner Weaver to approve resolution. Second by

Conunissioner Frisina. The motion carried unanimously.

Solid Waste Collection and Disposal Services - 42009R-36The Board considered Resolution #2009R-36, relating to the provision of the

relating to the provision of Solid Waste Collection and Disposal Services for Fiscal Yearbeginning October 01, 2009. Attorney Feagle gave a brief overview of the rates. Thepublic hearing opened.

Citizen Stewart Lilker expressed opposition to the rate. He said that he cannotunderstand why the county has no recycling programs. He said this is a user's fee and isnot a special assessment. He told the Board that homes generating one can of trash everytwo weeks should not be charged the same rate as those homes generating 4-5 each week.He spoke against the increase in rates. He suggested the Board look into solid wastedrop-off stations. He said that this has been successful in other counties and should beconsidered.

The public hearing closed.MOTION by Conunissioner Williams to adopt resolution. Second by

Commissioner Weaver. The motion carried unanimously.

Annual Rate Resolution for Rivers Manor Assessment - 42009R-37The Board considered Resolution #2009-37, which establishes the annual

assessment for Fiscal Year beginning October 01, 2009.The public hearing opened and closed without input.MOTION by Commissioner Dupree to approve resolution. Second by

Commissioner Williams. The motion carried unanimously.

Annual Rate Resolution for Rolling Oaks Assessment - #2009R-38This resolution establishes an annual assessment for Fiscal Year beginning

October 01, 2009.The public hearing opened.Citizen Stewart Lilker asked why the residents are paying for those roads. Asst.

County Manager Roberts explained that it is at the request of the residents in that areathat the county levy a special assessment in order to get the private roads in theirresidential area paved. Attorney Feagle said that he believes that the roads have alreadybeen deeded to the county. Mr. Lilker asked how much longer it will take for theresidents of Rolling Oaks finish paying for the road paving. Attorney Feagle said hethought another 10 -15 years.

The public hearing closed.

3



MOTION by Commissioner Williams to adopt Second by CommissionerFrisina. The motion carried unanimously.

Consent AgendaThe Chair advised that item #13 was being pulled from the agenda pending

additional information.

Asst. County Manager Roberts offered additional information on Item #7. Inhearing additional information, it was the consensus of the Board that they would renewfor one year.

MOTION by Commissioner Williams to adopt the consent agenda. Second byCommissioner Weaver. The motion carried unanimously.

4



COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERSPOST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

CONSENT AGENDA

SEPTEMBER 3, 2009

Building and Zoning - Permit Refund - Woodman Park Builders -Peter & Mary Ann Forte - $436.74

Columbia County Emergency Medieal Services092451- First Coast Service OpUons - $259.60

Columbia County Emergency Medical Services -092376 - Accent - $465.50

Columbia County Emergency Medical Services -092376- Humana (Refunds) - $383.00

5

- Refund Request-

Refund Request-

Refund Request-

Sheriff's Office - Transfer of County Property -From Sheriff Office toBoard of County Commission - 911 Operations Center - (see

attached list)

Clerk's Office - Annual Local Government Financial Report - FiscalYear Ended 0940-08 - Revenues Exceeded Expenditures by$71.86

Insurance Coverage Premiums - Fiscal Year 2009-2010 - RenewPolicies with Public RWk insurance Agency & Florida Associationof Counties Trust

Request for Roadside Memorial Marker - FHP Sgt George A.(Andy) Brown III, Deceased - 3110 Miles South of Tunsil Streeton the East Shoulder off Sisters Welcome Road

Public Works - Enter Private Property - Removal of Large OakTree That is in Danger of Failing onto SW Thompkins Loop -Carivester McClain - 256 SW Coliseum Place (Property Owner)

Bld Award - Mike Todd Construction - Alligator Lake Pole Barn -Bid No. 2009-0 - $47,718.00

University of Florida - Preliminary Population Estimate - 66,409

Minute Approval - Board of County Commissioners - RegularMeeting - July 16, 2009



Budget Amendment - Public Library - BA # 08-34 - New PhoneSystem for Main Library - $6,000.00

Agreement - (a) Columbia County Board of CountyCommissioners/Department of Agriculture and Consumer Services -Fiscal Year 09-10 - $36,562.30 (b) AnnualCertified Budget for Mosquito Control Fiscal Year 09-10

Utility Permit - Comcast Cable - SW Legion Drive

Utility Permit - AT&T (fka: Bell South Telecommunications) -Cannon Creek Drive

Agreement - Landscape/Florida Department of CorrectionsInteragency/Public Works Agreement - Fiscal Year 2009-2010 -Provide Work Performed by Inmate Crews - Columbia CorrectionsInstitute Work Camp

Public Works - Request to Enter Private Property - Correcting aWater Drainage Issue from County Right-of-Way Which isCreating A Major Washout on 3315E Memory Lane - John L.and Tammy L. Clarke, Owners

Public Works - Request to Enter Private Property - Correcting aWater Drainage /ssue from County Right-of-Way Which is Creatinga Major Washout on 231 SW Rum Island Terrace - john B.Johnston, Owner

Community Wildlife Habitat ProjectThe National Wildlife Federation offers a designation called the Community

Wildlife Habitat; There are six in the State of Florida. The Columbia County WildlifeHabitat Committee is seeking designation of our community through this program.

The Wildlife Habitat Committee is asking for a letter of support from the countysupporting them in their endeavor to have a program in Columbia County.

MOTION by Commissioner Frisina to provide a letter of support. Second byCommissioner Williams. The motion carried unanimously.

Ellisville Utility UpdateThe Columbia County Utility Committee met on September 01, 2009 and

recommended a water distribution route. This route was depicted on the overhead screen.

6



The distribution route would complete a loop from the Ellisville Water Well. Asst.County Manager Roberts explained the route, "Go under 1-75...would follow analignment parallel to 1-75 along October Road to SR 238, traveling west to US.441...would go under 441, and travel west under 1-75, then turn in a southerly directiontoward Ottis Howell Road, then east back to US. 441, traveling US. 441 south to BaileyRoad, and then north on Giles Martin [Road)... back to the well field."

The Utility Committee is asking that the Board accept their recommendation ofthe stated distribution route

Conunissioner Weaver asked if it was approval of the "route" only. Asst. CountyManager Roberts said that it is only the "route" for the waterline.

Conunissioner Williams said the stimulus money will pay for the cost of puttingthe waterlines in the ground. Asst. County Manager Roberts replied that the county hasnot received the bids yet.

Commissioner Dupree explained that the bids coming back in are for the originaldistribution route and not the route described by the Asst. County Manager.

Commissioner Williams asked why the expected bid is for the original route andnot the route described by the Asst. County Manager. Commissioner Dupree andConunissioner Bailey responded that they did not know why, and that it was a goodquestion.

Commissioner Dupree said that the Utility Conunittee wants to abandon thedesign that included the "two loops" and design the system described [above]. Heexplained that once the 1 9 million dollars of stimulus money is exhausted, the differencewill have to be made up by the county. Commissioner Dupree said that to date, nobodyknows at what point in the design the funds will be depleted. He said that someoneshould be able to get a better grip on what the initial cost is going to be to complete theloop. At that time other decisions can be made. He said that he does not believe the 1.9million dollars would be enough to complete the system.

Commissioner Dupree said that the Utility Committee would like for the Boardto, "Authorize this distribution system to be "the" distribution system for the watersystem on the north side of Ellisville to create the loop; with the understanding that we[Utility Committee] are not asking that it be completed today. Also, that the Board in allof this too...that Eutaw Utilities not be responsible for any further construction drawings,administration or anything with any future design work for the north side."

Conunissioner Dupree said that currently out to bid is the "part" from the wellfield, up Bailey Road and then back to Hwy. 441. The bid opening date for that section isSeptember 21, 2009. The bid opening for the second portion, which is the portion theUtility Committee recommends abandoning, has an opening date of September 28, 2009.

Answering a question from Commissioner Williams, Asst. County ManagerRoberts said that no wholesale water rate has been received from the City of Lake City.

Commissioner Dupree said that the City has been very informative and helpful inthe Utility Committee meetings. He said that there is some hesitation on their part aboutthe operation and management of the Ellisville Utility, but he think they may "comearound." He said the City is currently reviewing the plans of the county. He said that hebelieves the matter will be a topic at the next Utility Committee meeting next week. Hesaid that there have been some discussions of the City possibly running a waterline from

7



the Oasis Bar on Hwy. 441 into Ellisville. The City understands that the only way forthis to happen will be if they sell the county water at a reduced rate.

The Chair asked for a vote on the motion to adopt the design of the proposedwater distribution line. The motion carried unanimously.

MOTION by Commissioner Weaver to adopt the Utility Committee'srecommendation that there be no further design work by Eutaw Utilities. Second byCommissioner Dupree. The motion carried unanimously.

20 Year Plan for Columbia CountyCoxrunissioner Williams asked where the county is at in preparing the

presentation of the 20 Year Long Range Plan for Columbia County. Asst. CountyManger Roberts replied that staff is still working on that and no timetable has been set forpresentation of the plan. Commissioner Williams said that it is very important that thecounty not just talk about what they want to do, but to have a plan in place.

Customer ServiceCommissioner Dupree recalled that approximately 7-8 months ago the Board of

County Commissioners discussed putting into place a method by which the public couldget assistance and lodge complaints. He said that the Board made a decision to have atelephone number published. He said this number should have been put on the website.He said that he received one of the new phonebooks today and there is no numberpublished for customer service, and that no telephone number or directives have beenplaced on the county's website yet.

Asst. County Manager Roberts said there has been discussion with the county'sweb designer to have that information posted. He has not finished that work.Regarding a telephone number being placed in the telephone book, she explained thatthere is a time frame in which the infonnation had to be provided to the telephonecompany. The county did not meet the deadline for getting that information in the newphonebook.

Commissioner Dupree replied that the deadline for placing something in thetelephone book is normally June or July. He said the matter was taken up 7-8 months agoto ensure there was ample time to meet those deadlines.

AdjournmentThere being no further business to come before the Board, the meeting adjourned

at 8:20 p.m.

ATTEST: Board of County Commissioners

P. DeWitt CasonClerk of Circuit Court

8


October 30, 2008

Sheriff Mark HunterCOLUMBIA COUNTY SHERIFF'S OFFICE

4917 US Hwy. 90 East Lake City, Florida 32055-6288www.columbiasheriff.com

$ 230,600.76 Total Year End Close

We want to thank each of the Commissioners for their continued support and encouragementduring my transition. It was truly a team effort by the staff and employees of the Sheriff s Officethat we were able to generate this return to the citizens of this County.

We are requesting $120,375.00 of the returned funds to be placed in the following areas of ourFY09/10 as budget amendment no.1:

$21,000- Effective February 2010 Lt Johnny Fulgur, will retire with23 years of service to this office and will be entitled to hispayout (which is an unbudgeted line item).

$ 2,700- Purchase of a Canon Mini D.V. Camcorder to create in-house trainingvideos and various media presentations. This also can assist in thecrime scene unit.

o 3

Administration: (386) 752-9212 Fort White Substation: (386) 497-3797 Jail: (386) 755-7000

The Honorable Stephen E. BaileyChairman of the Board ity

Columbia Co. Board of County CommissionersP.O. Drawer 1529Lake City, FL 32056-1529

Chairman Bailey,

For the Boards review and approval is the Constitutional Officers Financial Report for FiscalYear 2008-2009, for the Office of the Sheriff. We are returning a check in the amount of$230,600.76 to the Board of County Commissioners which represents the fiscal year end,as well as, interest earnings and miscellaneous revenues collected as follows:

$ 189,227.07 Unspent Budgetary Funds FY08-09$ 29,636.87 Miscellaneous revenues collected$ 11,736.82 Interest earnings


Page 2October 30, 2009Year end close

$60,000 - We are requesting a new line item be established to coverovertime/compensatory time in order to more efficientlymonitor the actual costs. This new line item would amountto (1) one percent of personal services budget.

$10,000- This would allow us to establish a contingency fund within theJudicial budget for emergencies. We currently only haveContingency funds set up for Law Enforcement and Corrections.

$36,675 - Replace M26 tasers with X26 tasers in the Judicial, Patrol and DetectivesBureau. Our current M26 models are approximately (8) eight years oldand are becoming obsolete. This would allow us to complete our inventoryand have uniformity within the agency. (45 @ $815 each)

Should you require any additional information or documentation please contact me.

Sincerely,

walgZ2Mark HunterSheriff, Columbia County


NOTE Year End Close Out

BUDGET ACCOUNTS

LAW ENFORCEMENT:

PERSONAL SERVICES

OPERATING EXPENSES

ORIGINAL BUDGET ORLAST AMENDMENT

$4,986,412.00

$1,198,265.00

CAPITAL OUTLAY $607,000.00 I

CONTINGENCY $10,000.00I

SUBTOTAL $6,801,677.00I

COMMUNICATIONS/911:

PERSONAL SERVICESI

$145,044.00I

OPERATING EXPENSESI

$31,180.00I

SUBTOTALI

$176,224.00I

JUDICIAL:

PERSONAL SERVICES $1,150,941.00I

OPERATING EXPENSES $193,931.00I

CAPITAL OUTLAY $815.00 I

SUBTOTAL I$1,345,687.00

CORRECTIONS:

PERSONAL SERVICES I $2,851,611.00I

OPERATING EXPENSES $727,751.65I

MEDICAL EXPENSES $334,417.00I

CAPITAL OUTLAY

CONTINGENCY

SUBTOTAL $3,991,131.65 I

SHERIFF, COLUMBIA COUNTY

TOTAL BUDGET: $12,314,719.65 I

AMENDMENTS BUDGET W/AMENDMENT:REQUESTED REQUESTED

($86,215.00) I $4,900,197.00

($23,349.76) I $1,174,915.24

$18,987.00 I $625,987.00

$0.00 I $10,000.00

($90,577.76) I $6,711,099.24

$60,674.00 I $205,718.00

($21,528.00) I $9,652.00

$39,146.00 I$215,370.00

($8,046.00) I $1,142,895.00

($22,889.00) I $171,042.00

$0.00 I $815.00

($30,935.00) I $1,314,752.00

($24,846.00) I $2,826,765.00

($83,412.00) I $644,339.65

(539,976.00)1 $294,441.00

$0.00 I $67,352.00

Kim I $10,000.00

($148,234.00) I $3,842,897.65

(5230,600.16)1 $12,084,118.89

COLUMBIA COUNTY BUDGET ACCOUNT AMENDMENT DATE REQUESTEDSHERIFF'S OFFICE FY: 2008-2009 No. 8 10-30-09

TO: COLUMBIA COUNTY BOARD OF I HEREBY REQUEST APPROVAL FOR A BUDGETCOUNTY COMMISSIONERS AMENDME T OF $ .00 A SET FORTH BELOW:

$67,352.00

$10,000.00


TO: COLUMBIA COUNTY BOARD OF I HEREBY REQUEST APPROVAL FOR A BUDGETCOUNTY COMMISSIONERS AMENDMENT QF $ 130 75.00 AS SET FORTH BELOV1

NOTE: Fy08109 Year End Money

$40,000.00I

$5,010,174.00

$0.00 j $1,258,125.00

$23,075.00I

$148,075.00

$0.00 I$10,000.00

$63,075.00I

$6,426,374.00

SHERIFF, COLUMBIA COUNTY

AMENDMENTSREQUESTED

BUDGET W/AMENDMENTREQUESTED

$31,000.00 I $1,182,204.00

$0.00 I $189,746.00

$16,300.00 I $16,300.00

$10,000.00 I $10,000.00

$57,300.00 I $1,398,250.00

$10,000.00 I $2,965,298.00

$0.00 I $1,144,179.00

$0.00 j $30,000.00

$0.00 I $10,000.00

$10,000.00 $4,149,477.00

$130,375.00 $11,974,101.00

BUDGET ACCOUNTS

LAW ENFORCEMENT:

ORIGINAL BUDGET ORLAST AMENDMENT

PERSONAL SERVICES $4,970,174.00 I

OPERATING EXPENSES $1,258,125.00 I


CONTINGENCY $10,000.00 I

SUBTOTAL $6,363,299.00 I

JUDICIAL:


OPERATING EXPENSES $189,746.00 I

CAPITAL OUTLAY $0.00 I

CONTINGENCY $0.00 I

SUBTOTAL $1,340,950.00 I

CORRECTIONS:


OPERATING EXPENSES $1,144,179.00 I


CONTINGENCY $10,000.00I

SUBTOTAL $4,139,477.00I

TOTAL BUDGET: $11,843,726.00I

COLUMBIA COUNTY BUDGET ACCOUNT AMENDMENT DATE REQUESTEDSHERIFF'S OFFICE FY: 2009-2010 No. 1 10-30-09


REPORTING ENTITY: Columbia County Sheriff's Office 113 NUMBER

FY08/09

COMBINED STATEMENT OF POSITIONALL FUND TYPES AND ACCOUNT GROUPS

Report Amounts in Whole Dollars Only

Interfund receivables and advances

Inventories

Investments (net)

Prepaid items

Other assets

Form DBF-AA-402

13X

14X

151

155

156

Fixed assets 16X XXXXXX

Amount available in debt service 180 XXXXXX )00000(

----________ ----------- ---- --_-___)00000( XXXX)0(

XXXXXX X)0000(

XXXXXX XXXXXX

XXXXXX XXXXXX

XXXXXX XXXXXX

$5,138,103 XXXXXX $5,138,103

XXXXXX XXXXXX

Amount to be provided 181 )00000( )00000( )00000( )00000( $1,190,895 $1,190,895

General General TotalGovernmental Proprietary Fiduciary Fixed Long-Term (memorandum

ASSETS AND OTHER DEBTS Code fund types fund types fund types Assets Debt only)

Cash 10X $758,373 XXX)00( XXXXXX $758,373

Taxes and assessments receivable (net) 11X )00000( X)0000(

Accounts receivable (Net) 115 $10,305 YJO000( )00000( $10,305

Other receivables (net) 12X $0 )00000( )00000( $0

Receivables from other govemments 133 $11,338 )00000( )0000(X $11,338

TOTAL ASSETS AND OTHER DEBTS $780,016 $5,138,103 $1,190,895 $7,109,014

(Continued)


REPORTING ENTITY: Columbia County Sheriff's OfficeFY08/09



Interfund payables 20X

Payables to other governments 208

Other Liabilities 23X

Deposits 220...... _ ......

Obligations under reverse repurchaseagreements 222

Deferred revenue 223

Bonded debt payable 25X

Other debt payable 22X

Compensated Absences 21X

TOTAL LIABILITIES

Form DBF-AA-402

$230,601

$0

$780,016

Note: Bonded debt payable should reflect the amount reported on the Schedule of Bonded indebtedness.

(Continued)

GeneralLong-Term

Debt

)00000(

XXXXXX )00000(

XX(XXX $230,601

)00000(

Total(memorandum

only)

$549,415

-2-

GeneralGovernmental Proprietary Fiduciary Fixed

Code fund types fund types fund types Assets

2)0( $549,415 XJ0000(

LIABILITIES

Accounts payable

XXXXXX XXXXXX-------____

XXXXXX )0000(X

X)CXXXX X)0000( $0

)00000(

)0.0(XXX

XJCXXXX $1,190,895 $1,190,895

$1,190,895 $1,970,911


REPORTING ENTITY: Columbia County Sheriffs OfficeFY08/09



Fund Balance - reserved

Retained Earnings - reserved

Retained Earnings - unreserved

Investment in General Fixed Assets

TOTAL EQUITY

TOTAL LIABILITES, EQUITYAND OTHER CREDITS

Form DBF-AA-402

GeneralGovernmental Proprietary Fiduciary Fixed

fund types fund types fund types Assets

24X XXXXXX

248 )00000(

272 )00000(

280 XXX)00( X)000(X

$780,016

)00000( X)0(XXX

>00000( )0000(X

)000(X0( $5,138,103

$5,138,103

$5,138,103

GeneralLong-Term (

Debt

)00000(

)00000(

)00000( $5,138,103

)00000( $5,138,103

$1,190,895 $7,109,014

Totalmemorandum

only)

-3-

Fund Balance - unreserved 271 XXXXXX XXXXXX XXXXXX----- --------------- ------ ---- _ ------- -----

Contributed capital 250 XXXXXX )00000( )00000(-------- ----- -------- ------ -------- ------ -------- --------

EQUITY AND OTHER CREDITS Code


TOTAL REVENUES AND OTHER CREDITS

Duplicate this page if additional lines are needed.(continued)

Form DBF-AA-403(Rev. 617/94)


REPORTING ENTITY: Columbia County Sheriffs Office FY 08/09

REPORTING FUND GROUP: General Operating

REVENUES AND OTHER CREDITS(311.000 Through 390.000) Whole Dollars Only

Account No. Description Amount

338.000 Shared Revenues $12,101,737

369.000 Special Detail Revenues $56,578

369.000 Grant Revenues $95,248

369.000 HIDTA/DEA Revenues $40,992

$12,294,555



Form DBF-AA-403(Rev. 6/7/94)

REPORTING ENTITY: Columbia County Sheriff's Office FY 08/09


EXPENDITURES AND OTHER DEBTS(511.000 Through 592.000) Whole Dollars Only


521.10 Executive Salary $111,803

521.10 Regular Salaries $4,509,863

521.10 FICA Taxes $275,910

521.10 Medicare Taxes $64,731

521.10 Retirement $832,295

521.10 Life & Health Insurance $522,304

521.10 Unemployment Compensation $14,083

521.30 Other Professional Services $43,738

521.30 Accounting & Auditing $206

521.30 Other Contractual Services $37,686

52t30 K-9 Care $7,401

521.30 Investigative Expense $21,426

521.30 Training $22,514

521.30 Travel & Per Diem $23,048

521.30 Communication Services $97,701

521.30 Postage $4,022

521.30 Fuel, Lube & Oil $290,872

TOTAL EXPENDITURES AND OTHER DEBTS $6,879,604









521.30 Utility Services $7,357

521.30 Rentals & Leases-Office Equipment $17,232

521.30 Rentals & Leases-Other $10,284

521.30 Insurance $240,717

521.30 Repair/Maintenance-Vehicles $172,316

521.30 Repair/Maintenance-Radios $42,014

521.30 Repair/Maintenance-Other $9,375

521.30 Public Education $672

521.30 Legal Advertisements $888

521.30 Other Current Charges $64,834

521.30 Office Supplies $55,323

521.30 Operating Supplies $221,849

521.30 Ammunition $15,445

521.30 Dues/Memberships $4,534

521.30 Uniforms $91,067

521.60 Vehicles $488,660

521.60 Other Equipment $139,869










523.10 Regular Salaries $2,052,440

523.10 FICA Taxes $122,971

523.10 Medicare Taxes $28,760

523.10 Retirement $356,285

523.10 Life & Health Insurance $266,310

523.30 Care of Prisoners $132,392

523.30 Medical Services $69,049

523.30 Professional Services $93,000

523.30 Training $110

523.30 Travel & Per Diem $528

523.30 Communication Services $33,235

523.30 Postage $500

523.30 Fuel, Lube & Oil $9,937

52330 Utility Services $2,011

523.30 Rentals/Leases-Office $6,146

523.30 Insurance $60,300

523.30 Repair/Maintenance - Vehicles $7,748




TOTAL EXPENDITURES AND OTHER DEBTS


Form DBF-AA-403(Rev. 6/7194)


REPORTING ENTITY: Columbia County Sheriffs Office FY 08/09




523.30 Repair/Maintenance - Other $22,021

523.30 Other Current Charges $9,112

523.30 Office Supplies $27,941

523.30 Operating Supplies $114,768

523.30 Ammunition $2,898

523.30 Jail Food $328,051

523.30 Uniforms $19,035

523.60 Vehicles $48,396

523.60 Other Equipment $18,573

$590,794

$12,294,555


Columbia County Board of County CommissionersMinutes of

August 27, 2008

The Columbia County Board of County Commissioners met in a scheduled meetingat 9:00 a.m, at the School Board Administrative Office.

IN ATTENDANCE:

County CommissionersDewey Weaver, Stephen Bailey, Ronald Williams, and George Skinner.The position of District 5 County Commissioner remains vacant at this time.

County Administration

County Manager Dale Williams, County Attorney Marlin Feagle, Deputy Clerk SandyMarkham.

The Annual Reports of the County Manager for 07/08 were presented by CountyManager Dale Williams.

County Manager Williams gave an overview of the budget process and the legalrequirements of the budget. Highlights:

The Tentative Budget for the year ending September 30, 2009 was reviewed by theCounty Manager. Some of the highlights were:

Amendment 1 has been fully implemented, which resulted in a reduction of propertytax revenue. This coming year the county will have a millage increase, but a revenuedecrease.The proposed budget requires no increase in non-Ad Valorem Assessments for fireand solid waste.There is no money set aside for the new jail and associated costs.Operating costs were increased throughout the budget, primarily due to the increasein fuel costs.The budget provides a $2,000 net bonus for all county employees. This will be thelast year the county will be able to give this type of bonus. Pay raises for next yearmay or may not be possible.There are five (5) salary adjustments. They are: Parks and Landscape Director,Administrative Secretary, Maintenance Tech III, and (2) Maintenance Tech I

positions. Collectively, these adjustments are less than $25,000.Recommendation to issue a new revenue/bond of $9,300,000. This will generatesufficient monies to pave Old Wire Road and Old Herlong Road. This project willalso be possible because of the extension on the 2 cents local option gas tax.The sum of $2,000,000 was placed in the budget to address some of the existing jailconditions.

1


The total proposed budget for the 2008-2009 fiscal year is $99,592,241. The currentyear's total budget was $87,393,540. The differences in the money is related tocapital projects.Approximately 35% of property values are not on the tax rolls. This is a lowernumber than in years past. The County Manager reviewed the exemptions.Revenue distribution was reviewed.Revenue reductions from the current year to next year will be approximately$3,000,000. Last years reductions were just over $2,000,000.The budget being currently presented assumes less revenue than the stateestimates.Millage has been slightly increased, but revenue is reduced.Library revenue is down due to state budget cuts.Recreation fees have been added to this budget. The Annie Maddox/Richardsonportion has not been broken down, but it will be available before the second hearing.Interest earnings are greatly reduced due to the economic down-turn.The Board approved an amendment to the Agreement with the Suwannee WaterManagement District to set aside $1,000,000 00 each to provide for stormwaterissues. This agreement will negate the requirement for one year.Total appropriations are considerably less than last year.

Transportation Trust

The county has had to add significant revenues to Public Works in order to balancethis budget. As these revenues decrease, the county must pull from other revenuesto supplant.The fiscally constrained county money is based on a formula. All of that money isplaced into the budget of Public Works.The estimated beginning cash is too much cash considering the total budget. Someof this money will be placed in the Road Improvement Fund.There is a significant fuel increase added in. For the most part it is diesel.$2,000,000 was transferred into the Road Improvement Fund.

Other

There is no juvenile justice revenue and expenditures as the state is funding througha grant.Fines and forfeitures $2 surcharge is collected by the Clerk of Courts, which is themoney the Board be applied to the court systems technology expenses. Since thisrevenue amount has decreased, the amounts allocated for the State Attorney, PublicDefender, and Court Administration has also been decreased. The Board voiced thatthey desired no adjustment and that these agencies should live within the revenuestream.Class I solid waste revenues are up and that is partially due to the fact that the City ofLake City is now transporting their waste to the County's landfill.A contamination assessment plan will likely be needed at the landfill in the next 1218 months. Money has been budgeted to pay for an engineer should that becomenecessary.

2


There is money in the budget to help with refurbishment of the libraries. It cannot beused on new construction.

Tourist Development Fund

Library rent has been pulled for the upcoming year because the TDC will not own thebuilding beginning next fiscal year as the county will purchase the Welcome CenterFacility by assuming the remainder of the debt. There will be monies transferred fromthe TDC'sDebt Service Reserve into the TDC for upgrading the 1-75 message writingsign.When the county purchases the TDC building, the funds will transfer from debtservice to operating.

IDA

This is a millage based budget.There is no money in this budget to purchase property, pay for mitigation, etc.The proposed budget has no money to fund another project the scale of the TargetProject.Commissioner Williams suggested slightly raising the millage rate next year for thepurpose of generating funds to be used on economic development projects.

Economic Development Fund

Tax rebates: When Target pays Columbia County taxes, the Board of CountyCommissioners abates them. The ad valorem received is refunded. Currently on thebooks for abatement is New Millennium and Target.

Road Improvement Debt Service Fund

The county's 2002 Road Improvement Debt Service Bond will pay off this year. Afterthe first of the year, staff will propose doing another loan/bond and utilizing therevenues to generate $9,300,000 to assist in road improvement.The county is proposing for FY 08/09 all projects not completed last year and$11,000,000 in new projects, which are: Old Wire and Herlong Roads, CR 135, CR778, Junction Road, Centerville Road, King Road, Nash Road, Tommy Light Roadand Walter Little Road.

The commissioners expressed concern with the number of roads needing attention inthe county. Answering a question from Commissioner Bailey, the County Manager saidthat there is a listing of all roads needing repair and the estimated cost. The roads areranked "by the way" they were received. Commissioner Bailey asked the County Managerto have the county engineer, in the near future, to go through the list of roads and prioritizethem on a county-wide basis in order of importance. Commissioner Bailey said that this willhelp commissioners to know the status of their roads compared to others and that it willnnake it easier for commissioners to answer questions from their constituents regarding theroads. Commissioner Weaver said that Commissioner Bailey's idea is a good one, but

3


since there is no formula and no idea how much money will be available for paving, it wouldbe a difficult task.

The County Manager said that County Engineer Ralph Hardee is working on a roadinventory, which will include mapping the road, reviewing the road signage, and does acomparison to D.O.T. standards. This is a very long process and there are a lot of roads tobe inventoried. This is a positive step forward in prioritizing the roads.

Bypass Proiect

Soil borings need to be complete. Surveyors will identify right-of-way. Legaldescriptions will be prepared. Appraisals will be obtained, and then engineers canbegin work on the design.

The presentation of the floor budget concluded.

The County Manager advised that there were other requests made for funding that wasnot included in the floor budget. While the Board may nnake a decision to include any of therequests, the County Manager said that they will have to make a dollar-for-dollar reductionin the budget somewhere else in order to do so.

The Florida Legislature created a new department in 2007 titled The Office of ConflictCounsel. They are charged with representing cases where Public Defenders declare aconflict. Appeals have been filed in this matter, but should the decision hold, this will be anunfunded mandate for the county.

There was citizen comment and questions from the audience, and away from themicrophone, which were not completely audible to the Clerk.

The County Manager answered questions from Citizen David Rountree: A fee ischarge to the private sector for tire disposal. The tires are then stored at the business andwill eventually be disposed of at the owners' expense. The vast majority of those tires beingdisposed of are tires that are gathered from the road. A citizens who takes tires to the landfillwill be charged a disposal feel.

The County Manager answered questions from Citizen David Rountree: By law,anyone who levies ad valorem, with the exception of the City of Lake City and the SchoolBoard, are required to pay for the Property Appraiser's expenses. The Tax Collector is afee office and he keeps a percentage of everything he collects.

The County Manager answered questions from Citizen David Rountree: Rural Areaof Critical Economic Concern; there are four districts within the state of Florida. ColumbiaCounty is in a district that has a total of 14 counties. There are two sites. One is inColumbia County and the other is in Suwannee County. There is money in the IDA fundthis year to do some preliminary wetlands identification work so that there is some historyestablished on the site should we have interest from a business.

4


The County Manager answered questions from Citizen David Rountree: TheCommunity Redevelopment Fee is the money that is paid to the redevelopment fund of theCity of Lake City. The countywide millage in the redevelopment area has to refund anythingin excess of the base year.

The County Manager answered questions from Citizen Stewart Lilker: The reason he[the County Manager] said "loan" and "bond" money is because he is uncertain what thecost of the money will be. This will not be an internal loan.

The County Manager and Commissioner Weaver responded to comments fromCitizen Stewart Lilker: All salaries of the county are public record. Approximately threeyears ago a survey was taken and county employees were raised except for the CountyManager.

The County Manager answered questions from Citizen Stewart Lilker: TiffanyKnagghey is an employee of Powell & Jones, CPA. Crystal Decisions is probably asoftware company used by Powell and Jones. All of the numbers can be gathered out of anitemized report for attorney fees, etc.

The unbucheted expenditure requests were:

Meridian Behavioral Healthcare - Increased Funding Request $3,759.91. TheCounty has budgeted $195,000. Commissioner Weaver said that if Meridian is short offunds through the year that he may be able to assist with his special projects fund balance

Columbia County Fire Department Auxiliary - Financial Assistance $5,000.00.Commissioner Weaver said that he would give a private donation.

United Way Columbia County 211 - $7,620.00.

United Way (for all United Way Programs) -$15,000.

Well-Florida Council - Financial Assistance $4,781.00.The Good Shepard of Northeast Florida - Self Help Housing Assistance $135,650.00.

Columbia County Senior Services - Transfer of Van Maintenance to County -$21,000.00.

Downtown Action Corporation - White Christmas Celebration $7,500.00.Commissioner Weaver said he appreciated their good work and that he would reserve somediscretionary funds to give assistance based on emergencies.

Beautification Committee - $1,000 request. No one was present to represent thecommittee.

Lake City/Columbia County - Arbor Day Collection $5,000.00

5


OtherCommissioner Bailey asked the County Manager if would compute the figures for

giving the county employees a $2,000 bonus and the numbers for giving them getting a 3%raise. He said he'd like to be able to compare the two. There was a brief discussion. TheCounty Manager will provide the computation for the Board's review and discussion.

There being no further business, the meeting adjourned at 1:00 p.m.

ATTEST:

P. DeWitt CasonClerk of Circuit Court

6

Board of County Commissioners


Columbia County Bid Tabulation

Bid No. 2009-03 Date of O enin : 8/29/2009 Bid Title: CR 778

BiddersJohn C HippConstruction

AndersonColumbia

APACSoutheast

CA BooneConstruction

Description Unit Price Unit Price Unit Price Unit Price Unit Price

Total Bid Price $946,680.00 $874,207.04 $854,220.83 $1,016,333.00


Documents

Columbia County Fire/Rescue EMS Billing Clerk Regular Full