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CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 1 of 17
1. PURPOSE
The purpose of this procedure is to provide information to interested parties regarding the
application for new Licenses & Registration, the legal types and the necessary documents
required during submission.
2. SCOPE:
This procedure will apply to all Clients within Trakhees’ jurisdiction, and will also involve any
external parties concerned with the Clients requirements.
3. FEES AND COPMLETION PERIOD
3.1 Service Fees Time delivery
3.2 Trade Name reservation 220 DH * 5 min.
3.3 Initial Approval 120 DH 24 hours
3.1 License Issuance Not Fixed On time of receiving the bank letter from the
client.
*220 DH as default & additional fees will be charged if special features added into the trade name.
4. PROCEDURE:
Clients are advised to approach Trakhees’ Offices with their requests.
There are two type of License provided by CLD:
1. Free Zone Licenses (For general requirements please refer section 3.3)
2. Local Licenses (For general requirements please refer section 3.4)
4.1 Trade Name Reservation:
Clients may approach TRKHEES-CLD offices and request for Trade Name Reservation and submit
the below required documents:
Name Reservation Form
Passport copy for (local)owner ,For (non-local) owner passport copy + visa copy needed.
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 2 of 17
TRAKHEES-CLD generate the payment advice, client should settle the payment and collect the Trade Name
Certificate directly from front desk offices by showing the receipt.
4.2 Initial Approval:
4.2.11nitial Approval for Federal licenses:
Clients may approach TRKHEES-CLD offices and request for Initial approval and submit the below required
documents:
Registration Licensing Application form (TIL).
For Local & GCC Client Passport, For Non-Local Passport Copy + Visa page NOC from the
Sponsor (for non-local)If on visit or Tourism Visa (Copy of Visa) or Airport entrance stamp.
Other governments Approval for some nationalities (CID).
Nationalities Visa or Visit Visa Documents
Required for
Visa from
Another city
In UAE or visit visa .
Iraq Visa Bank account Statement for 6 months.
Iran Visa Bank account Statement for 6 months
Yemen Visa Bank account Statement for 6 months
Somalia Visa Bank account Statement for 6 months
Palestine Visa Bank account Statement for 6 months
Morocco Visa or visit visa Bank account Statement for 6 months
Lebanon Visa or visit visa Bank account Statement for 6 months
Lybia Visa or visit visa Bank account Statement for 6 months
Syria Visa or visit visa Bank account Statement for 6 months
for visit visa ;
bank statement for 3
months required .
Saint Kitts and Nevis Visa or visit visa Bank account Statement for 6 months
St. Christopher
and Nevis
•Visa or visit visa Bank account Statement for 6 months
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 3 of 17
Payment advice will be generated to be settled by the client. Once the payment is settled and the required
approval is done, client can collect Initial Approval Certificate from the front desk offices.
4.2.2 Initial Approval for Free Zone Licenses:
Client apply online by submitting the below required documents in Trakhees website.
For online application help, please refer to (Section 3.1.28&29) of below
link:
http://trakhees.ae/en/Documents/Online_Admin_ExternalUserManual%20-%20CLD%20web.pdf
Application for License (Free Zone).
FZ/FZCO Registration Form.
Trade Name Certificate.
Environment Health & Safety form
Valid Passport Copy + Visa page of all shareholders, owner and manager.
NOC letter from the sponsor/employer (for Non-Local)
Personnel information form (Manager/Owners).
Specimen of Signature for (Manager/Owner)
Board Resolution (Owner/s Declaration).
For online submissions TRAKHEES-CLD will check the below required documents
availability and update the system as follow:
a) Accept: If the submissions comply with requirements and payment advice will
be generated to be paid.
b) Reject: If the submissions not comply with requirements. Applicant can apply
again with new submission number.
c) More information: If note any missing document, CLD will reject the
submission and advice to re-upload the missing information. Applicant should
re-upload the requested information with the same submission number.
Once the payment is settled and external approvals are done, client can collect the Initial Approval
Certificate from TRKAHEES-CLD front desk.
Note:-The transaction & the payment advice will be cancelled if the client exceed 1 month without
paying from the issue date of the payment advice.
4.3 TYPES OF LICENSES UNDER FREE ZONE LAW
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 4 of 17
For all below types of Free Zone License, clients apply online by submitting the required documents
in Trakhees website. TRAKHEES-CLD will check required documents availability and generate payment
advice for registration to be paid.
Clients approach TRKHEES-CLD offices to collect the request bank letter(to open account in the bank) to
submit then to the bank.
Once the confirmation bank letter is ready, client should submit the original copy to TRKHEES-CLD
offices.
Payment advice for license issuance will be generated to be settled by the client.
Once the payment is settled client can collect print out license from the front desk offices.
For online application help, please refer to (Section 3.1. 30) of below link:
http://trakhees.ae/en/Documents/Online_Admin_ExternalUserManual%20-%20CLD%20web.pdf
4.3.1 Free Zone Establishment (FZE):
The Free Zone Establishment (FZE) is a legal entity incorporated/registered
by a single shareholder. The shareholder can either be an individual or a
corporate. The minimum required capital to establish FZE is 50,000 AED
represented by one share. Any additional capital shall be in multiples of
AED 50,000
Registration Fees: 10,000 AED (One Time Only).
Note:
The Share capital will be deposited in the company account and the bank will
issue Confirmation Letter and after the issuance of trade license, the client
can withdraw the share capital.
4.3.2 Free Zone Company (FZCO):
For online application help, please refer to (Section 3.1. 30) of below link:
http://trakhees.ae/en/Documents/Online_Admin_ExternalUserManual%20-%20CLD%20web.pdf
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 5 of 17
FZCO is a legal entity incorporated/registered with a minimum of two
shareholders and maximum of five shareholders. Shareholders can either be
individuals or non-individual(s)/corporate. A minimum share capital
required is -50,000 represented by five hundred shares. Each share shall be of
a value of AED1, 000/- or its multiples.
Registration Fees: 15,000AED (one time only)
4.3.3 Branch Company (Existing Trakhees Free Zone License):
For online application help, please refer to (Section 3.1. 30) of below link:
http://trakhees.ae/en/Documents/Online_Admin_ExternalUserManual%20-%20CLD%20web.pdf
Companies having valid registration and valid Free Zone license from
Trakhees can apply for a branch Company within same zone.
Registration Fees: 5000AED (one time only)
4.3.4 Open Branch from Overseas Company
For online application help, please refer to (Section 3.1. 30) of below link:
http://trakhees.ae/en/Documents/Online_Admin_ExternalUserManual%20-%20CLD%20web.pdf
Note:
The entire legal document must be notarised and attested by UAE
embassy in the parent company and ministry of foreign affairs in UAE.
At the renewal stage of the Branch, Good legal standing of the parent
company must be submitted with attestation)
Registration Fees: 5000 AED (one time only)
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 6 of 17
4.4 TYPES OF LICENSES UNDER LOCAL LAW
For all types of Local Law License, clients may approach TRKHEES-CLD offices and submit the required
documents. Payment advice will be generated to be settled by the client. Once the payment is settled, client can
collect print out License from the front desk offices.
4.4.1 Sole Establishment:
It is an establishment owned by a sole proprietor to operate an economic
activity (commercial, professional, industrial, agricultural or real property). An
establishment’s financial liability is linked to the proprietor who shall be
responsible for all its financial obligations
*Note:-for non-local owner ;it is necessary to appoint local service agent .
4.4.2 Civil Companies:
4.4.2.1 A civil Company is each company that undertakes directly a
specific profession as its target and partners depend, for their
earnings, on the practicing of activities which involve the use or
investment of intellectual faculties more than depending on
speculation, materials, or others’ work.
4.4.2.2 Under Dubai Local Order No. 63 of 1991 on licensing professionals
and tradesmen in the Emirate of Dubai, it is allowed for a number
of normal individuals to practices a service or professional activity
as distinct form, a commercial one, the business takes the form of a
“Business Partnership” in accordance with the provisions of the
rules (from 683 to 690) of the Federal Civil Dealings Law.
Professional companies may be 100% foreign owned. However, it
is necessary to appoint a “Local Service Agent”.
4.4.2.3 The obligations of the local service agent towards his principal and
third parties shall be restricted to render the usual experience in
order to enable him to practice the professional or craftsmanship
work without holding any responsibility or financial commitment in
respect of his principle’s business or activity inside the Emirate or
abroad. The relations between the two parties shall be regulated by
any agency agreement.
4.4.3 General Partnership:
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 7 of 17
4.4.3.1 A general partnership is an arrangement between two or more
partners whereby each of the partners is jointly and severally liable
to the extent of all their assets for the company’s liabilities.
4.4.3.2 Only UAE nationals are allowed to be partners in a general
partnership.
4.4.3.3 The name of the company shall be made up of the name of all
partners, and its name might be limited to the name of one or more
partners and adding a word to modify the presence of the company.
In addition to that the company may have a special commercial
name, if the name of a person other than the partners was
mentioned in the name while he is aware of that, the said person
shall be responsible in partnership for the company’s obligations.
4.4.3.4 All partners shall be considered a dealer, and the bankruptcy of any
partner leads to the bankruptcy of all partners.
4.4.3.5 The company shares may not be represented in negotiable
certificates.
4.4.3.6 Partners are severally responsible in all their money for the
company’s obligations and any agreement to the contrary might not
be made against Third Parties.
4.4.3.7 The company administration shall be undertaken by all partners,
unless the company contract or an independent contract assigns the
administration to a partner or to a non-partner party.
4.4.4 Simple Limited Partnership:
4.4.4.1 A simple limited partnership is a company formed by one or more
general partners liable for the company liabilities to the extent of all
their assets, and one or more limited partners liable for the company
liabilities to the extent of their respective shares in the capital only.
4.4.4.2 Only UAE nationals are allowed to be general partners.
4.4.4.3 The name of the company shall be made up of the name of one or
more of the limited partners, adding a word to modify the presence
of the company. In addition to that the company may have a special
commercial name.
4.4.4.4 The name of the limited partner may not be mentioned in the
company name, if it was mentioned with his knowledge of that, he
shall be considered a partner for Third Parties in good faith.
4.4.4.5 The simple limited partnership shall be a partnership for all partners
and shall be subject to all the rules of partnerships.
4.4.5 Private Joint Stock Company:
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 8 of 17
4.4.5.1 A number of founders, not less than three, may establish a Private
Joint Stock Company.
4.4.5.2 The shares of a Private Joint stock Company cannot be offered to
the public or for the Public Subscription.
4.4.5.3 The founders must subscribe all capital and minimum requirement
for such capital is Dh. 2 million.
4.4.5.4 A Private Joint stock Company is subject to all rules and
regulations pertaining Private Joint stock Companies, except for
rules and regulations of the Public Subscription.
4.4.5.5 A Private Joint Stock Company may be converted into a Public
Joint Stock Company, in order to do so the following conditions
must be satisfied:
1) The nominal value of the issued shares is fully paid up.
2) A period of not less than two financial years has expired
3) During the two years preceding the application for conversion,
the company has achieved net profits, distributable to the
shareholders whose average is not less than 10% of the capital.
4) A resolution of the extraordinary assembly for the conversion of
the company is adopted by the majority of three-quarters of the
company capital.
4.4.6 Limited Liability Company (LLC):
4.4.6.1 Limited Liability Company is one with limited liability, where the
number of partners may not exceed fifty and should not be less than
two. Each of the partners shall only be liable to the extent of his
share in the capital. The partners’ participation should not be
represented by negotiable certificates.
4.4.6.2 The name of the Limited Liability Company shall be taken from its
purpose or from one or more of the names of partners, the statement
Limited Liability Company shall be added to the company's name,
stating the company's capital.
4.4.6.3 Other than the insurance, banking, and investment businesses for
others, the Limited Liability Company shall be entitled to practice
any legal business.
4.4.6.4 The company may not resort to Public Subscription to make up its
capital or to increase it or to get the necessary loans, and it may not
issue any negotiable stocks or shares.
4.43.2.6.5 The minimum share capital shall be AED 300.000 divided into
equal shares with a minimum face value of AED. 1.000 per share.
4.4.6.6 Shares may not be divided, and if several people owned it, they
shall choose one to be an individual owner against the company,
and it may fix for the share owners a time for such selection,
provided that after that date, the share may be sold to its owners, in
which case partners shall enjoy a priority in purchase.
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 9 of 17
4.4.6.7 Losses and profits shall be divided equally among shares unless
otherwise herein stated.
4.4.6.8 The share of each partner shall be transferred his heirs and the ones
mentioned in the will shall be treated as heirs.
4.4.6.9 A Limited Liability Company can be managed by manager /
managers that may be selected from among the partners or any
other parties providing that they do not exceed a total of five
persons.
4.4.6.10 The manager(s) shall be appointed by memorandum of association
or by a separate management contract for limited/unlimited terms.
If the manager/managers are not appointed as stated in the above
paragraph, the General Assembly of the partners will appoint them.
4.4.6.11 Unless otherwise stated in the MOA, the company manager shall
enjoy full powers of administration, and his acts shall be binding to
the Company, provided that it is supported with stating the capacity
he enjoys.
4.4.6.12 The manager's resolution shall be as responsible as that of the
company board, all conditions in the company contract contrary to
that shall be invalid.
4.4.7 Foreign Companies:
4.4.7.1 Excluding the foreign countries licensed to practice its business in
the country free zones, foreign countries may not practice its main
business in the state, and may not establish branches unless licensed
to do that by the Ministry of Economy after obtaining the approval
of the concerned authorities, which license shall specify the
business it is licensed to practice, provided that such license may
not be issued unless the company has a national agent, and if the
agent was a company, it shall hold the state's nationality and all its
partners shall be nationals.
4.4.7.2 The obligations of the agent towards his company and third parties
shall be limited to rendering the services required for the company
without holding any responsibility or financial commitment in
respect of his company's branch or office business or activity inside
the Emirate or abroad.
4.4.7.3 Foreign companies licensed to work in the state based on the
provisions of the above paragraph may not start their business in the
state unless they are registered in the Foreign Companies Register
in the Ministry of Economy.
4.4.7.4 The offices and branches of the foreign companies shall be the
headquarters of its business and its business shall be subject to the
provisions of the law.
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 10 of 17
4.4.7.5 The foreign companies, its offices, and branches shall have an
independent budget, independent profit /loss accounts, and shall
have an auditor.
4.4.7.6 If the foreign companies, or their offices, or branches practiced
their business inside the state without carrying out the
abovementioned provisions, the persons practicing such business
shall be personally and severally responsible for that.
4.5 Requirements of Free Zone Company (FZCO) & Free Zone
Establishment (FZE)
For Individual Client:
1 Free Zone Application Form Typed
2 FZ/FZCO Registration Form Typed
2 Trade Name Certificate Typed
2 Environment Health & Safety form Typed
3 Valid Passport Copy + Visa page of all shareholders and
manager
copy
4 NOC letter from the sponsor/employer (for Non-Local) Original
5 Personnel information form (Manager/Owners) Original
6 Specimen of Signature for (Manager/Owner) Original
7 Valid Lease Agreement attested by RERA Copy
8 Board Resolution (Owner/s Declaration) Original
9 Third party approval if activity required Original
10 Accommodation tenancy contract for Non-local manager
/partner/ owner
Copy
11 Accommodation contract of all managers and shareholders
If the client has paid 5% of his accommodation fee to DEWA,
than no need to pay again the same fees only need to prove
the payment bill from DEWA.
Note:
1- Except Dragon Mart tenant (not required to submit tenancy
accommodation contract as the license fees is fixed)
*For other projects we required from the owner DEWA bill.
Copy
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 11 of 17
Note:
Trakhees – Commercial section can attest the board resolution for FZE/FZCO if all
shareholders sign in front of CLD commercial section.
If one of the shareholders gives power of attorney (attested by Notary Public in
UAE) he can sign on behalf of the shareholder.
For Non-Individual Client:
1 Free Zone Application Form Typed
2 Environment Health & Safety form Original
3 Certificate of Registration of the company OR
Original Certificate of good standing of the
company
Memorandum & Articles of Association of the
company
Attested & Notarized
Attested & Notarized
Attested & Notarized
4 Board Resolution for the new corporation Attested & Notarized
(If Local company not
needed)
5 Valid Passport Copy + Visa page of the manager Copy
6 NOC from the sponsor/employer of the Manager
(for Non-Local)
Original
7 Personnel information form for Manager Original
8 Authorized signatory form Original
9 Valid Trade License Copy
10 Shop lease agreement + Ejari Copy
11 Bank Confirmation Letter Original
For Free Zone Branch (of local company):
1 Free Zone Application Forms Typed
2 Trade Name Certificate Original or
Copy
3 Environment Health & Safety form Original
3 A company’s Board Resolution calling for the
establishment of a branch in CLD
Original
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 12 of 17
4 Valid Mother of Trade License Copy
5 Memorandum and Articles of Association Attested &
Notarized
6 Appointment of Manager or Representative & his
Passport Copy from Mother company
Attested &
Notarized
7 Third party approval if Activity Required Original
8 Personnel information form for Manager Original
9 Valid ttenancy contract of the Facility +Ejari, BU’s
exempted (Nakheel, Dubai Custom, Dubai Ports, etc..)
Copy
10 Specimen of Signature for (Manager/Owner) Original
11 NOC letter from the sponsor/employer (for Non-Local) Original
12 Accommodation tenancy contract for Non-local manager
/partner/ owner + DEWA Bill
Copy
Overseas Branch (Extra required paper in addition to branch opining documents:
1 Free Zone Application Forms Typed
2 Name Reservation Form Typed
3 Environment Health & Safety form Original
4 Personnel information form for Manager Original
5 Appointment of Manager or Representative & his
Passport Copy
Attested & Notarized
6 NOC letter from the sponsor/employer (for Non-
Local) + (Establishment Card for the sponsor
company)
Original
7 Accommodation tenancy contract & DEWA Bill
for Non-local manager /partner/ owner
Copy
8 Third party approval if Activity Required Original
9 Attested certificate of incorporation/ or Good
Legal Standing
Attested & Notarized
10 lease contract attested by Ejari Copy
11 Attested memorandum and Article of Association Original
12 Attested Board Resolution Original
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 13 of 17
3.4 Requirements for all types of Local Law Licenses
Application Form + List Of Trade Names Form Typed
Environment Health & Safety form Original
For Local & GCC Client Passport
For Non-Local, Passport Copy + Visa page
NOC from the Sponsor (for non-local)
If on visit or Tourism Visa (Copy of Visa) or Airport
entrance stamp
Copy
Original
Copy
A book from the court to authorize the exercise of trade for
who not reported in 21
Original
Manager passport + NOC from the sponsor for the non-local
(in case he/she is not one of the partners) + (Adding new
manager for (New Branch)
Copy + Original
Other governments Approval for some nationalities (CID) Online
Letter from Mother company (New Branch) Original
Copy of original License of Mother Company (New Branch)
(for SE & LLC)
Copy
Service agent contract for Sole Establishment and Civil
Company if the local is not a partner.
Original & attested
or copy
Memorandum and articles of associations for LLC
Companies
Original & attested
or copy
Lease agreement attested by RERA Copy
Original Memorandum of Association Original & attested
Copy of memorandum MOA (New Branch) for SE & LLC) Original & attested
4. ATTACHMENTS:
4.1 CCS-F01-Registration Licensing Application form (TIL).
4.2 CCS-F11-Name Reservation
4.3 CCS-F02-Application for License (Free Zone).
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 14 of 17
4.4 CCS-F06-Application for registration FZE
4.5 CCS-F07-Application for registration FZCO
4.6 CCS-F09 -Board Resolution
4.7 CCS-F10-Personal Information
5. APPLICABLE REGULATIONS:
1.1 DED regulations
1.2 Commercial Licenses Davison regulations
6. CLD CONTACTS:
6.1 For any queries on this procedure, please note the contact details as per below:
Commercial Licensing Division
Tel: +971 4 3636888
Fax: +971 4 3636858
Website: www.trakhees.ae
E-mail: [email protected]
Note: only the company manager or company PRO can process this procedure and also they must
bring their ID for identification purpose
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 15 of 17
Trade Name & Initial approval
External Approval CLD-Front Office Cashier
Submit all the documents required by
the client
Accepted
Generate Payment Advice
RecieveReceipt
Print the Trade Name
Prepaid
Account
Collect Payment
through Trakhess Account
1.Reserve The Trade Name
2. initiate the Initial Approval
Cashier Prepaid Account
Collect payment through Trakhees
Account
Receive Receipt
External
Approval
APPROVED
Print Initial Approval Certeficate
Proceed to next step (License Issuance)
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 16 of 17
License Issuance (FZ)
CLD-Front Office Cashier
CollectConfermation
Letter
Accepted
Generate Payment
Recieve Receipt
Print License,
Certification of Formation
& share certificate.
PrepaidAccount
Collect Payment through Trakhess
CLD-CCS-P01
Commercial Licensing Division PROCEDURE FOR NEW LICENSES
Classification: Public
Revision: 05 April 2017 Page 17 of 17
CLD-Front Office Cashier
License Issuance (DED)
Collect License Issuance
Documents
Accepted
Generate
Payment
Recieve Receipt
Print License