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City of Moline
619 16th Street
Moline, Illinois 61265
Committee-of-the-Whole Minutes
Tuesday, October 8, 2019
PRESENT: Mayor Stephanie Acri (Chair)
Alderman Scott Williams (Ward 1)
Alderman David Parker, Jr. (Ward 2)
Alderman Mike Wendt (Ward 3)
Alderman Richard “Dick” Potter (Ward 4)
Alderman Sam Moyer (Ward 5)
Alderman Kevin Schoonmaker (Ward 6)
Alderman Mike Waldron (Ward 7)
Alderman Sonia Berg (Alderman At-Large)
ABSENT: None
STAFF: J.D. Schulte, Public Works Director and Interim City Administrator
Janine Hollembaek Parr, City Clerk
Alison Fleming, Human Resources Manager
Lori Wilson, Parks Recreation Director
Don Goff, Information Technology Manager
Bryon Lear, Library Director
Darren Gault, Chief of Police
Jeff Snyder, Fire Chief
Scott Hinton, City Engineer
Carol Barnes, Finance Director
Jeff Anderson, City Planner
Tony Loete, Utilities General Manager
Rodd Schick, Municipal Services General Manager
Dave Mallum, Fleet Manager
K.J. Whitley, Community Development Program Manager
Ryan Berger, Land Development Manager
Amy Saunders, Legal Specialist
OTHERS: Derke Price, Ancel Glink
Alexandra Elias, Renew Moline
Mark Peterson, GovHR
Greg Ryckaert and team, IMEG
Judy Clouw, Resident
Madelyn Putman, Aldi
Mayor Acri called the meeting to order at 6:00 p.m. in Council Chambers.
Presentation Presentation of October NPC Awards – Aldi (Commercial) and Judy Clouw (Residential) (K.J. Whitley,
Community Development Program Manager)
Committee-of-the-Whole Minutes October 8, 2019
Page 2
Urban Land Institute (ULI) Funding Update. Alexandra Elias, Renew Moline President/CEO, shared that a
grant submitted to the John Deere Foundation in early September has been approved in the amount of $40,000
for the ULI project. Elias stated that there is one more grant in the works, and is her hope that the City’s share of
the project cost will be cut to $45,000. The project is expected to begin in early 2020. Elias thanked Mayor Acri
for her leadership, and thanked the Mayor and Council for their support. Seven proposals were received today
for the Public Art Master Plan.
FEMA Grant Application – 49th Street Pump Station Relocation. Scott Hinton, City Engineer, explained that
staff is proceeding with the FEMA grant, due October 31, 2019, to fund relocation of this pump station, as part
of the high speed rail project. IMEG was engaged to provide a plan for relocation, and Urban Hydro will be
assisting with the grant application. IMEG representatives explained that with the FEMA grant on the horizon,
they began looking at what needed to be down to get the pump station off of the right-of-way, identifying two
drainage areas that could be separated. On the FEMA flood map, the study area was identified and the analysis
and plan was explained. This work is not reimbursable.
Questions on the Agenda There were no questions on the Agenda.
Agenda Items 1. A Resolution authorizing the purchase of twenty-one (21) 2020 Ford Police Interceptor Utility Hybrid
Electric Vehicles (HEV) from Sexton Ford for the amount of $848,883. Dave Mallum, Fleet Manager,
explained that Fleet Services budgeted in 2019 to replace 21 Police Department vehicles that have reached the
end of their reliable lives. Specifications were developed and a request for proposal was published for 21 Ford
Interceptor Utility Hybrid vehicles. Sexton Ford submitted the lowest and most responsive and responsible
proposal in the amount of $848,883 for the 21 vehicles. City staff is also requesting that the current equipment
be disposed of by the Fleet Manager through the legal disposal process that is most advantageous to the City,
whether sealed bid, auction, negotiation, or otherwise. A motion was made by Alderman Berg to approve.
Seconded by Alderman Waldron. Staff will provide the cost of time and material required to ready the vehicles.
The current vehicles are seven years old, with odometer readings between 230,000 and 500,000 miles. The new
vehicles provide 65% less idle time, and should result in an extended life of at least one year. Motion passed
unanimously.
2. A Resolution authorizing the purchase of a Vactor Compressed Natural Gas (CNG) Jetter-Vacuum
Combination unit from Coe Equipment, Inc. for the amount of $400,897.38. Fleet Manager Dave Mallum
indicated that the Water Pollution Control Division uses combination jetter-vacuum units for maintenance of the
storm and sanitary sewer systems and as a hydro excavation tool to aid in utility work. One of the current units has
been in service since 2009 and has exceeded its reliable, useful life. This unit has been scheduled for replacement
in 2019. After examining historical experience and usage data for this application, it has been determined that a
fully dedicated Compressed Natural Gas (CNG) power train can meet the torque and horsepower needs of this unit.
CNG is an alternative fuel that provides efficient performance at a low cost and it burns cleaner than diesel fuel.
The combination unit specified is available for procurement as part of a joint purchasing agreement through
Sourcewell (formerly NJPA) active contract #122017-FSC. Staff recommends a joint purchase of one Vactor
Compressed Natural Gas (CNG) Combination Jetter-Vacuum unit from Coe Equipment, Inc. for $400,897.38 after
trade in allowance of $69,756.00. A motion was made by Alderman Waldron to approve. Seconded by Alderman
Wendt. Funds are budgeted for this purchase. This vehicle will be used daily. Motion passed unanimously.
3. A Resolution setting the dates for the 2019-2020 deer bow season for the City of Moline pursuant to the
requirements of Section 7-1109A(f) of the Moline Code of Ordinances. Darren Gault, Police Chief, stated that
Section 7-1109A of the Moline Code of Ordinances sets forth regulations for archery deer hunting within Moline’s
corporate limits. Subsection (f) of Section 7-1109A provides that said hunting will only be allowed on those specific
days designated as deer bow season by the Illinois Department of Natural Resources (“IDNR”) and the City. The
City wishes to set dates for its 2019-2020 deer bow season to coincide with the dates set by IDNR, specifically,
Committee-of-the-Whole Minutes October 8, 2019
Page 3
October 1, 2019 through January 19, 2020. A motion was made by Alderman Schoonmaker to approve. Seconded
by Alderman Wendt. Alderman Wendt, seconded by Alderman Schoonmaker, moved to approve and amend the
ordinance to simply mirror the state’s dates on an annual basis. Alderman Berg suggested delaying the start of the
season for the safety of residents. Chief Gault indicated that no deer have been harvested, and five sites and fifteen
hunters approved to date. Alderman Berg moved to change the launch date to November 1 annually. Seconded by
Alderman Parker. There was discussion. Motion failed with Alderman Berg voting aye. Alderman Berg moved
to end hunts at 3:00 p.m. daily. The motion was not considered for lack of second. Motion to amend passed with
Alderman Berg voting nay. The amended motion passed with Alderman Berg voting nay.
4. A Resolution authorizing the Mayor and City Clerk to execute an Intergovernmental Agreement
between the Illinois Department of Healthcare and Family Services and the City of Moline to allow the
City to be eligible for supplemental payments for covered ambulance services pursuant to the terms of the
Intergovernmental Agreement; and authorizing all appropriate City of Moline officers and staff to do all
things necessary to complete each of the City’s responsibilities pursuant to the Intergovernmental
Agreement. Jeff Snyder, Fire Chief, shared that the Illinois Department of Healthcare and Family Services (HFS)
has submitted an application to the Centers for Medicare and Medicaid Services to change the methods and
standards of payment to a “Participating Municipal Ambulance Provider” (Provider) for covered ambulance
services as defined in the Intergovernmental Agreement (IGA). The City of Moline’s Fire Department is a
Provider. In anticipation of the application approval by the Centers for Medicare and Medicaid Services, HFS is
requesting an agency cost report and an executed IGA from those Provider agencies wishing to participate in the
program. The City received this information in late September, and submission of an initial cost report and an
executed IGA was required by October 1, 2019, to be eligible for 2019 funding. The City therefore seeks to
complete the initial cost report and execution of the IGA and submit them to HFS by its November 1, 2019
deadline to be eligible for 2020 funding. In sum, HFS is proposing a payment method that will allow a Provider
to receive supplemental payments above the fee schedule rates currently received if the cost to provide the covered
ambulance services exceeds the current fee schedule. If the new funding method is approved, each Provider will
be eligible to receive the difference between the actual costs for transport and the fee schedule. A Ground
Emergency Medical Transport (GEMT) Reimbursement program will be adopted, and HFS and the City would
evenly split the enhanced reimbursement revenue. As part of the program, the Fire Department will be required
to submit a new cost report annually as directed by HFS. To allow City staff time to complete submission of an
initial cost report and an executed IGA to HFS by the above-referenced November 1, 2019 deadline. A motion
was made by Alderman Wendt to approve. Seconded by Alderman Waldron. There was discussion. Although
this is not a new program, it is new to the State of Illinois. There is anticipation of the program’s approval by the
State, and staff wishes to be proactive. Motion passed unanimously.
5. An Ordinance amending Chapter 21, “NUISANCES IN GENERAL,” of the Moline Code of Ordinances,
by enacting one new Article III, “REGISTRATION OF VACANT PROPERTIES AND PROPERTIES
WITH DEFAULTED MORTGAGES.” Derke Price, Corporate Counsel, explained that the City wishes to
expand upon its efforts to revitalize and stabilize its neighborhoods and has discussed adding a proactive process
to address the deterioration, crime, and decline in value of Moline neighborhoods caused by vacant properties and
properties with defaulted mortgages. By identifying these properties at an early stage, the City is in a better position
to monitor and respond to any adverse consequences arising from the vacancy or economic circumstances leading
to the foreclosure. The City has determined that owner-occupied structures are generally better maintained when
compared to vacant structures, even with a diligent off-site property owner. Vacant structures or structures owned
by individuals who are under economic stress and unable to meet their mortgage obligations are often not properly
or diligently maintained; consequently, they contribute to blight and declining property values and have a negative
impact on social perception of the areas where they are located. The City therefore intends to establish a property
registry program for “registrable property,” as defined in the ordinance, as a mechanism to help protect Moline’s
neighborhoods from becoming blighted through the lack of adequate maintenance of certain properties that are
vacant, foreclosed and/or in default or defaulted, and to provide a mechanism to avert foreclosure actions through
Committee-of-the-Whole Minutes October 8, 2019
Page 4
timely intervention, education, or counseling of property owners. This ordinance amendment will provide for the
implementation of such a registry program and for the penalties and enforcement of its regulations. The program
will include the following requirements, in part:
Real property not subject to mortgage in default:
Any owner of vacant property located within the City shall register with the City within 10 days after the property
becomes vacant or within 10 days after assuming ownership of the property, whichever is later.
$300 registration fee for each vacant property; the fee is semi-annual and nonrefundable.
The fee will be used to offset costs of registration, registration enforcement, code enforcement and mitigation
related to vacant properties, and for any related purposes as may be adopted pursuant to the ordinance.
Upon sale or transfer of a property, the new owner is subject to all terms of registry regulations, including
inspection, security and maintenance standards as long as the property is vacant.
Real property subject to mortgage in default or defaulted:
Mortgagee of such property shall perform a property inspection, provided the mortgage authorizes such a right
to inspect, a lawful court order permits such an inspection, or consent to such an inspection is given by a person
of majority age with a legal right to occupy said property. The property shall be inspected every 30 days by
mortgagee or mortgagee’s designee.
Mortgagee shall register the property with the City registry within 10 days of the date mortgagee declares its
mortgage to be in default or defaulted and indicate if the property is vacant, and if so, designate a property
manager to inspect, maintain and secure the property.
$300 registration fee for each property in default or defaulted; the fee is semi-annual and nonrefundable.
The fee will be used to offset the costs of registration, registration enforcement, code enforcement and
mitigation related to defaulted properties, post-closing counseling and foreclosure intervention, and for any
related purposes as may be adopted pursuant to the ordinance.
Upon sale or transfer, new mortgagee is subject to all terms of the registry’s regulations, including inspection,
security and maintenance standards as long as the property remains defaulted.
In addition, a late fee shall be applied to any non-registered property or upon non-payment of the registration fee,
and any property in violation may be deemed a public nuisance and is subject to the City’s actions to ensure
compliance, which may include placement of a lien on the property. A motion was made by Alderman Wendt to
approve. Seconded by Alderman Berg. Price explained that vacant means that the structure is wholly unoccupied
for 30 days. Properties for sale are included. The purpose of the registry is to enable the City to stay on top of the
issue. There was discussion. Mayor Acri suggested that the amendment may be too aggressive. Price suggested
including that properties on the rental registry would be exempt from this registry, aligning the vacancy period with
utility billing at 90 days, and build in an exception for residents that spend a portion of the year out of the area.
Alderman Wendt noted that the longer a property is vacant, the greater the possibility of it becoming a nuisance,
therefore a graduated fee scale should be implemented. Alderman Berg, seconded by Alderman Wendt, moved to
table indefinitely. Motion passed unanimously.
6. A Resolution authorizing approval of a request for a street light at the intersection of 12th Street and 27th
Avenue Court, Moline. Scott Hinton, City Engineer, indicated that City staff received a request to install a street
light at the intersection of 12th Street and 27th Avenue Court, the entrance to Calloway Court, due to safety concerns
after dark. Existing street lights are located approximately 160’ to the north and approximately 210’ to the south,
however, they provide little illumination to the intersection due to mature trees on the street. The City’s Street
Light Policy states that street lights shall be placed at intervals not less than 230’, so a new street light at this location
would not be consistent with the Policy. The Policy also states, however, that “Generally, street lights shall be
placed at each intersection.” Based on this language and given that the intersection is not adequately illuminated,
staff recommends a light be installed. A motion was made by Alderman Parker to approve. Seconded by Alderman
Williams. Alderman Parker stated that, over time, a tree had grown around the street light. Staff will work with
MidAmerican Energy to see about relocating the pole. There would be no cost to relocate. Motion passed
unanimously.
Committee-of-the-Whole Minutes October 8, 2019
Page 5
Informational
Springtime Free Yard Bag Collection. Rodd Schick, Municipal Services General Manager, stated that this report
is provided at the request of Council. Alderman Potter moved to provide collection free of charge for the first two
weeks. Seconded by Alderman Moyer. There was discussion. Schick will report the cost of leaf vacuuming.
Motion failed on roll call with the following vote: ayes: Aldermen Williams, Parker, Moyer and Schoonmaker;
nays: Aldermen Berg, Wendt, Potter, Waldron and Mayor Acri.
Right-of-Way Sign Code Regulations and Enforcement. Derke Price, Corporate Counsel, and Ryan Berger,
Land Development Manager, provided the attached information. Price indicated that signs in the right-of-way are
considered trash and a nuisance, and may be thrown away. Alderman Wendt suggested enforcement on Tuesdays
and Thursdays. The City’s sign code doesn’t regulate mobile signage. Consensus of Council was to move forward,
and staff will bring back a formal amendment.
Public Comment
There was no public comment.
The meeting adjourned at 7:37 p.m.
Respectfully submitted,
Janine A. H. Parr
City Clerk
2019 Spring Free Yard Waste Bag Collection
Date Day # Bags Revenue Loss Tons Tipping Fees4/15/2019 Monday 336 $672
4/16/2019 Tuesday 634 $1,268 7.54 $232.01
4/17/2019 Wednesday 539 $1,078 3.55 $109.23
4/18/2019 Thursday 759 $1,518
4/19/2019 Friday 853 $1,706 7.53 $231.70
1st Week Totals = 3121 $6,242 18.62 $572.94
Date Day # Bags Revenue Loss Tons Tipping Fees4/22/2019 Monday 368 $736 4.24 $130.46
4/23/2019 Tuesday 577 $1,154 5.35 $164.62
4/24/2019 Wednesday 541 $1,082 6.39 $196.62
4/25/2019 Thursday 804 $1,608 5.94 $182.77
4/26/2019 Friday 892 $1,784 8.28 $254.78
2nd Week Totals = 3182 $6,364 30.20 $929.25
Bags Revenue Loss Tons Tipping Fees
Two-Week Totals = 6303 $12,606 48.82 $1,502.19
Sec. 3-1102 Posting Notice, Placard, Bill, Etc. Prohibited in Certain Cases. • No person shall post, stick, stamp, paint or otherwise fix or
cause the same to be done by any person, any notice, placard, bill, card, poster, advertisement or other paper or device calculated to attract the attention of the public to or upon any sidewalk, crosswalk, curb or curbstone, flagstone, or any other portion or part of any public way or public place or any lamppost, electric light, telegraph, telephone pole or railway structure, hydrant, shade tree, or tree box or upon the piers, columns, tresses, girders, railings, gates, or other parts of any public bridge or viaduct or other public structure or building or upon any pole, box, or fixture of the fire alarm or police alarm system, except such as may be authorized or required by the laws of the United States or state and the ordinances of the City.
Sec. 3-2108. Signs in the Public Right-of-Way
No signs shall be allowed in the public right-of-way, except for the following:
(1) Permanent signs, including:
a. Public signs erected by or on behalf of a governmental body to post legal notices, identify public property, convey information to the public, and direct or regulate pedestrian or vehicular traffic;
b. Transit signs erected by a public transit authority;
c. Informational signs of a public utility regarding its poles, lines, pipes, or facilities; and
d. Awning, projecting, and suspended signs projecting over a public right-of-way in conformity with the conditions of Table 3-2105.1 of this ordinance and only after approval of a licensing agreement by the City Council and compliance with all City codes, policies, rules, and regulations pertaining to right-of-way restrictions and encroachments, and shall include, but not be limited to, proof of insurance for said licensing agreements as per City requirements with the City listed as an insured in an amount as established, from time to time, by the City Council.
(2) Emergency warning signs erected by a governmental agency, a public utility company, or a contractor doing authorized orpermitted work within the public right-of-way.
(3) Any sign installed or placed on public property, except in conformance with the requirements of this section, shall be removed from the public right-of-way and kept in the possession of the City for a period of at least thirty (30) days during which time the City shall attempt to contact the owner of such a confiscated sign for the purpose of notifying the owner that the sign has been confiscated and may be retrieved by the owner from the City. If the owner of said confiscated sign fails to retrieve the sign within thirty (30) days, the City may discard any such confiscated signs without further notice to said sign owner. In addition to other remedies hereunder, the City shall have the right to recover from the owner or person placing such a sign the full costs of removal and disposal of such sign.
Proposed Amendments
• Amend 3-2108 to add a schedule of minimum fines for violations that increases with the frequency of repeat offenses (e.g., 50/100/200/400) plus court costs and retrieval costs.
• Amend 2-6110 to add 3-2108 to jurisdiction and set forth the minimum fines
• Develop strategies with PD to track down violators using false phone numbers.