Communication Processes and Toolsfor

Participant Recruitment

Nancy Fredericks, MBACommunications DirectorACR Clinical Research Center

Heather Homick, MPHACRIN Recruitment Specialist

What are Processes?

Primary Care

Cardiology

Imaging

The Patient

How is the patient and the patient’s information going to move around the system?

The Primary Care Physician

Focus on large primary care practices Those with significant referrals to cardiologists

Template letter introducing the trial Request primary care physician provide info to potential

participants

Request permission to contact potential participant about the trial

Slide set for presentations in: practice meetings grand rounds

Participant Brochure Have available at primary care office

Disclaimer: Any materials or process for contacting the patient must be approved by IRB

The Cardiology Practice

Participant Identification Strategies

Flagging files of potential participant RESCUE Post-it Notes Put note in EMR

Poster: Don’t forget to ask us ….

Participant brochures in waiting room

Telephone screen: have script available

The Cardiology Practice

Participant Eligibility and Consent

Consent pocket cards • Include with BMI Calculation tool

Consent Flip Chart

Provides key talking points about the trial

Cards with specific details of optical medical therapy

For Patients Recommended for OMT • In either the CCTA or SPECT arms

Standardized packet of information (modeled on COURAGE trial)

• Exercise• Smoking cessation• Diet

Web site• Study updates (no results data)• Recipes• General healthy lifestyle• Links to helpful resources• Participant profiles

Newsletters• Obtain participants’ e-mail

Participants

Trial Progress Updates (quarterly)

Spotlight of top accruing sites

Accrual tips

Be Looking For ….

www.acrin.org