Community High School District 99 Master Facilities Plan ...file/… · Community High School District 99 is committed to providing facilities that are safe, cost-effective and conducive

Community High School District 99

Master Facilities Plan Community Engagement

Spring 2017 Findings & Next Steps

Presented May 23, 2017

2

Community High School District 99 Master Facilities Plan Community Engagement

Spring 2017 Findings & Next Steps

Table of Contents

Overview 3 Phase I—Spring Meetings 4 Findings 6 Next Steps Appendix Survey Summary 11

Postcard 25 Self-Guided Tour (DGN) 26 Self-Guided Tour (DGS) 28

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Overview Community High School District 99 is committed to providing facilities that are safe, cost-effective and conducive to student learning. The District is developing a Master Facility Plan to determine how its two buildings—North High School, which opened in 1928, and South High School, which opened in 1965—need to evolve to contribute to student achievement. An advisory team, which included architects and members of the administrative team was formed in 2013. They assessed the existing facilities and conducted brainstorming sessions with representatives of all departments and support staff. Findings were shared with the Board of Education in May 2014, and community members in December 2014. The plans were refined over the next 18 months and in late 2016, the Board of Education approved concepts to share with the community. A year-long, comprehensive community engagement plan and timetable was developed. Goals for 2017 include educating the community about the concepts and how they support current and future educational needs, gathering community feedback to refine the plans, and gauging support for the project.

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Phase I—Spring Meetings The first staff and community meetings were held in April 2017. Both audiences heard a presentation by members of the administrative team and had the opportunity to ask questions. No data was collected at the staff meetings. The purpose of these meetings was to share the updated plans with faculty and support staff prior to the community meetings. District employees, especially those who reside in the community, are often asked questions by parents and residents and keeping them well informed is essential. The community meetings, which were held on April 19 and 20, featured self-guided building tours in addition to the presentation and Q&A. Attendees were provided with descriptive tour maps, which can be found in the Appendix. Staff members were stationed at each tour stop to offer information, answer questions, and note questions and comments. The purpose of these meetings was to share information, generate a list of residents interested in the Master Facilities Project, and gather feedback that will be used to create an FAQ document, refine the presentation, and inform additional research and communications. Feedback from community participants was collected in four ways. Tour guides took notes, attendees submitted written questions and comments, the Q&A following the presentations was recorded, and attendees were emailed an exit survey. The qualitative findings included in this report provide insight into the ideas and opinions of residents who were interested in/able to attend the meetings. It is not representative of all District residents.

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Communication & Outreach All materials had multiple purposes—to alert residents about the meetings, to provide information about the District 99 Master Facilities Plan, and to begin branding the project. Outreach began immediately after the April 4, 2017, election. Every household in the District was sent a postcard in early April (see Appendix for a copy). Flyers with similar graphics were sent to the local feeder schools and a press release was prepared for local media outlets. Parents, and community members who supplied the District with an email address, received digital invitations and reminders in the weekly school newsletter. The meeting schedule was featured on the District website and social media feeds, including NextDoor. Attendance RSVPs were requested, but not required. Approximately 50% of those who registered attended. Seventy-two residents signed in to the meetings (including walk-ins who were registered on site). Attendance was split almost evenly over the two evenings. With no referendum or construction on the immediate horizon, this was a reasonable turnout for the first of many meetings. As momentum builds and more information is shared with the community, attendance at meetings should increase. Everyone who attended and/or registered will be added to the key influencer database. Seven attendees indicated that they were interested in serving on the Citizen Task Force and will be invited to do so.

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Community Meeting & Exit Survey Findings Feedback from community participants was collected in four ways. Tour guides took notes, attendees submitted written questions and comments, the Q&A following the presentations was recorded, and attendees were emailed an exit survey. The qualitative findings included in this report provide insight into the ideas and opinions of residents who were interested in/able to attend the meetings. They are not representative of the all District residents. Approximately 175 questions and comments were generated at the meetings and in the 36 completed exit surveys (50% response rate). This qualitative feedback will be used to inform future work. It provides insights into topics of concern and factors that resonated with attendees, but not the full community. Several comments are over-weighted because a single respondent provided the same answer to multiple questions on the survey. A phone survey, which will yield quantitative data about perceptions across the broader community, will be administered to a statistically representative sample of registered voters next fall. Complete survey results are included in the Appendix. The topics raised most frequently at the meetings and in the open-ended survey questions were:

1. Can more budget specifics/details be made available? 2. How much would taxes go down if no new bonds are issued? 3. How much would taxes go up if the full project is funded? 4. What is the construction timeline? 5. How will “green ideas” be included (solar panels, LEED certification, etc.)

be included in the plans and construction?

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*Two respondents skipped this question and two staff members took the survey. ** Two DGS residents skipped this question.

2017 Spring Facility Meetings Exit Survey Results Total

Registered Attendees

North High Attendance

Area

South High Attendance

Area # Attended 72 35 37 # Completed Surveys* (50% response rate) 36 19 13

Took Building Tour 67% 58% 77% Were you aware that the District will be paying off existing facility bonds in two years?

32% Yes 32% Yes 23% Yes

Do you think it makes sense to address facility needs at this time? 74% Yes 74% Yes 69% Yes

Were you familiar with the concept of a Learning Commons before the meeting? 56% Yes 58% Yes 38% Yes**

How high a priority is installing air conditioning in all classrooms? (Sliding scale 1-100)

82 79 82

Six projects are proposed for both schools. How important is each one to you?

%Very Important/ %Important=Total



Create a Learning Commons 44/36=80 53/21=74 38/54=92 Enhance safety and security 47/36=83 53/21=74 46/46=92

Increase accessibility 37/40=77 39/28=57 38/46=84 Install air conditioning in all classrooms 51/37=88 53/32=87 42/50=92

Modernize classrooms 49/26=75 37/26=63 67/25=90 Complete outdoor renovations 17/34=51 17/33=50 15/31=46

Three school specific projects are being considered. How important is each one to you?




DGN–Relocate dock & build gym 47/26=73 58/16=74 31/38=69 DGN–Renovate cafeteria & kitchen 53/32=85 74/11=85 31/54=85

DGS–Enlarge auditorium 50/26=76 42/21=45 62/31=93

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Next Steps Develop Numbers for FAQ and Presentations Inquiries about budgets and taxes were, and will continue to be, the most frequently asked questions. It is important to frame the answers to these questions thoughtfully and use the information consistently in all written materials, presentations, conversations, and future research. It would be prudent to confirm that all of the proposed work (except for items listed in bullet point #3), can be completed without impacting taxes and develop the following projections:

1. Tax savings if no new bonds are issued. 2. Project scope if taxes remain level. 3. Tax impact if the auditorium (South), and gym/loading dock (North) are

included. Citizen Task Force Potential members (45) need to be identified and invited to yield a working group of 25-30 community members. Members will be asked to attend four meetings this fall, which should be scheduled as follows: Late August—Presentation & Expectations Early September—Finalize Key Influencer Mailer Late October—Review polling and survey data November—Prepare recommendation for the Superintendent Community Meetings & Tours Set schedule so they can be publicized in all fall mailings. Additional qualitative data will be collected at these meetings. Develop meeting design. Staff Meetings Incorporate updates into existing meetings and communications (building newsletters, intranet, etc.). Develop a mechanism for capturing questions that staff is fielding from parents and community members so the data can be used to update FAQs, presentations, and additional research. Board of Education Updates Share monthly progress reports with the Board of Education. Legal Review The District’s attorney should review all written, electronic, research, and video materials.

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Communication May Complete photography that includes students June Complete and post FAQ Update Website Script video Include update in Annual Report July/August Prepare Written Materials Select/Prepare Visuals Complete Video September Letter to Key Influencers (mailed) Newsletter to Full Community (mailed) October Mail Survey (mailed) Late Fall Letter/Postcard Update (mailed) Ongoing Earned Media Continue to promote “good news”

Press Releases/Invitations Interviews Financial Column

Quantitative Research A phone survey, which will yield quantitative data about perceptions across the broader community, will be administered to a statistically representative sample of registered voters in October 2017. Optional Items Costs and schedules will be provided if a Telephone Town Hall Meeting, Webinar, and/or a Robocall reminder for the Mail Survey are pursued.

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Monthly Overview of Next Steps

June Confirm Costs & Tax Impact Identify/Contact potential Citizen Task Force Members Complete FAQ Update Website Script Video July/August Schedule Task Force Meetings Schedule Community Meetings & Tours Notify Task Force Prepare Mailings (Key Influencers, Newsletter, Survey) Select/Prepare Visuals Complete Video Design Community Meetings Prepare Task Force materials Task Force Meeting #1 Kick-off meeting with pollsters September Task Force Meeting #2 Key Influencer Mailing Newsletter Mailing Community Meetings Finalize Phone Survey October Community Meetings Mail Survey Phone Poll Task Force Meeting #3 Telephone Town Hall (Optional) Robocall Mail Survey Reminder (Optional) November Mail and Phone Survey Results presented Task Force Meeting #4 Draft Community Update December Task Force makes recommendation to Superintendent Community Update Note: A more detailed calendar, including responsibilities will be prepared and shared online. Dates may be adjusted to reflect BOE meetings, administrative priorities, and other deadlines.

50.00% 17

44.12% 15

5.88% 2

Q1 Which meeting did you attend?Answered: 34 Skipped: 2

Total 34

Wednesday,April 19 at...

Thursday,April 20 at...

Both meetings

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Answer Choices Responses

Wednesday, April 19 at North High School

Thursday, April 20 at South High School

Both meetings

Spring 2017 Master Facilities Plan Exit Survey

11

66.67% 24

33.33% 12

Q2 Did you tour the building(s)?Answered: 36 Skipped: 0

Total 36

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes

No


12

55.56% 20

44.44% 16

Q3 As you learned, one of the priorities forboth buildings is reorganizing interior and

exterior spaces to create a LearningCommons. Were you familiar with the

concept of a Learning Commons before themeeting?

Answered: 36 Skipped: 0

Total 36

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes

No

Spring 2017 Master Facilities Plan Exit Surveyn

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Q5 Please indicate how important each ofthe following projects is to you. These six

items would be completed at both schools. Answered: 36 Skipped: 0

44.44%16

36.11%13

11.11%4

5.56%2

2.78%1 36 1.86

47.22%17

36.11%13

11.11%4

2.78%1

2.78%1 36 1.78

37.14%13

40.00%14

14.29%5

0.00%0

8.57%3 35 2.03

51.43%18

37.14%13

5.71%2

5.71%2

0.00%0 35 1.66

48.57%17

25.71%9

14.29%5

2.86%1

8.57%3 35 1.97

17.14%6

34.29%12

34.29%12

11.43%4

2.86%1 35 2.49

Createcollaborativ...

Enhance safetyand security.

Increaseaccessibility.

Install airconditioning...

Modernizeclassrooms.

Completeoutdoor...

0 1 2 3 4 5 6 7 8 9 10

VeryImportant

Important SomewhatImportant

NotImportant

NoOpinion/NeedMoreInformation

Total WeightedAverage

Create collaborative learning spaces (Learning Commons).

Enhance safety and security.

Increase accessibility.

Install air conditioning in all classrooms at both schools.

Modernize classrooms.

Complete outdoor renovations identified in2011 (improvements to bleachers, squad rooms, and pressboxes).


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82 2,968 36

Q6 Approximately 55% of all classrooms arecurrently air conditioned. Using the slidingdot, please indicate how high a priority airconditioning all classrooms in both high

schools is to you.Answered: 36 Skipped: 0

Total Respondents: 36

0 10 20 30 40 50 60 70 80 90 100

Answer Choices Average Number Total Number Responses

SSpring 2017 Master Facilities Plan Exit Survey

15

47.06% 16

26.47% 9

11.76% 4

2.94% 1

11.76% 4

Q7 Do you support the following project,which is specific to Downers Grove North?

Create separate areas for trucks andpedestrian traffic by relocating loading

dock to current White Gym space, whichwould improve safety. Project would

also add two classrooms and a moderngym, providing physical education space

for all students, accommodate gymnasticsand other athletic programs, and be

available for rentals by the community.Answered: 34 Skipped: 2

Total 34

Definitely Yes

Probably Yes

Probably No

Definitely No

Don'tKnow/Unsure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Definitely Yes

Probably Yes

Probably No

Definitely No

Don't Know/Unsure


16

52.94% 18

32.35% 11

5.88% 2

0.00% 0

8.82% 3

Q8 Do you support the following project,which is specific to Downers Grove North?Renovate the cafeteria and kitchen, which

were originally built in 1958.Answered: 34 Skipped: 2

Total 34

Definitely Yes

Probably Yes

Probably No

Definitely No

Don'tKnow/Unsure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Definitely Yes

Probably Yes

Probably No

Definitely No

Don't Know/Unsure


17

50.00% 17

26.47% 9

8.82% 3

0.00% 0

14.71% 5

Q9 Do you support the following project,which is specific to Downers Grove South?Increase the capacity of the auditorium to

seat 1,200 students, which is the capacity ofthe North High School auditorium. It

currently seats 800; current enrollment is2,700 students.Answered: 34 Skipped: 2

Total 34

Definitely Yes

Probably Yes

Probably No

Definitely No

Don'tKnow/Unsure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Definitely Yes

Probably Yes

Probably No

Definitely No

Don't Know/Unsure


18

32.35% 11

67.65% 23

Q10 Before this meeting, were you awarethat District 99 would be paying off itsexisting facility bonds in two years?


Total 34

Yes

No

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Yes

No


19

73.53% 25

17.65% 6

0.00% 0

2.94% 1

5.88% 2

Q11 Given the District’s current facilityneeds, and with outstanding facility bondsabout to be paid off, do you think it makes

sense for District 99 to consider addressingfacility updates at this time?


Total 34

Definitely Yes

Probably Yes

Probably No

Definitely No

Don'tKnow/Unsure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Definitely Yes

Probably Yes

Probably No

Definitely No

Don't Know/Unsure


20

55.88% 19

38.24% 13

5.88% 2

0.00% 0

Q12 Do you reside in the North High orSouth High attendance area? (Click here to

enter your address to find out.)Answered: 34 Skipped: 2

Total 34

North HighSchool

South HighSchool

I am a staffmember who...

Unsure

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


North High School

South High School

I am a staff member who lives outside of District 99

Unsure


21

38.24% 13

50.00% 17

26.47% 9

5.88% 2

8.82% 3

8.82% 3

0.00% 0

0.00% 0

5.88% 2

Q13 In addition to being a resident in ourdistrict, please describe your relationship to

District 99. (Check all that apply.)Answered: 34 Skipped: 2


Parent of acurrent student

Parent of afuture student

Parent of agraduate

I am agraduate of DGN

I am agraduate of DGS

District 99faculty member

District 99support staf...

None of theabove

Other (pleasespecify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Parent of a current student

Parent of a future student

Parent of a graduate

I am a graduate of DGN

I am a graduate of DGS

District 99 faculty member

District 99 support staff member

None of the above

Other (please specify)


22

0.00% 0

2.94% 1

5.88% 2

35.29% 12

32.35% 11

14.71% 5

2.94% 1

2.94% 1

2.94% 1

Q14 What is your age?Answered: 34 Skipped: 2

Total 34

Under 18

19-25

26-39

40-49

50-59

60-69

70-79

80+

Prefer not toanswer

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Under 18

19-25

26-39

40-49

50-59

60-69

70-79

80+

Prefer not to answer


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44.12% 15

58.82% 20

14.71% 5

2.94% 1

17.65% 6

5.88% 2

8.82% 3

Q15 How did you learn about the MasterFacility Plan Meetings? (Check all that

apply.)Answered: 34 Skipped: 2


Postcard

Email fromDistrict

Districtwebsite

Local newspaper

Word of mouth

Social media

Other (pleasespecify)

0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%


Postcard

Email from District

District website

Local newspaper

Word of mouth

Social media

Other (please specify)


24

25

175

174

172B

172A

170 168 166 164

171 169

163

164A

161

153

153A

153

162 160

157

155

151

127

125

123122

113

115

117

119

121

128

130101

100

129

132

134136138

140

142

142D

131

144A

144

152

129I

129H

107

165

NORTH

North High SchoolAB

Tour Stops1. Proposed Learning Commons2

Legend

A. RegistrationB. Presentation

Tour Stops1. Proposed Learning Commons2. Stairs to Library and Food Lab3. Cafeteria4. Slide Show (Alumni Room 134)

-Prince Street Loading Dock-Outdoor Renovations

1

2

3

4

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MasterFacilitiesPlanCommunityMeetingApril19,2017

NorthHighSchoolWearecrea'ngaMasterFacilityPlaninordertodeterminehowourschoolbuildingsneedtoevolvetocon'nuetopreparestudentsforsuccess.Technologyandeduca'onalprogramscon'nuetochange,whichimpactsteachingandlearning.

OurBoardofEduca'on,staff,students,andcommunitymembershaveiden'fiedpriori'esforchangeandmoderniza'on.Weareseekinginputfromthefullcommunitytorefinetheplans.Thisprocesswillcon'nuethroughthecomingyear.

ThankyouforsharingyourthoughtsthiseveningandhelpingtoshapethefutureofDistrict99.Pleasebeonthelookoutforanemailwithalinktoasurveyaswell.

TourStops

#1ProposedLearningCommonsCurrentSitua+on—Spacesforcollabora'velearningarelimitedandthelibraryandcafeteriahavefinitecapacity.Studentsdonotalwayshaveaccesstostudyareas,technology,andserviceswhentheyneedthemandtheyoJengatheronhallwayfloorsduetolackofspace.SuggestedSolu+on—Repurposeexis'ngoffices,classroomsandthecourtyardtocreateaLearningCommonswithnaturallightandflexibleopenspacethatwillfacilitatelearning,improvesupervision,andprovideacentralloca'onforservicesincludingcollegeandcareercounseling.

#2LibraryandFoodLabLibrary—Reconfiguringthelibrarywillcreatemorecollabora'onareasforteachersandstudentsandpromoteindependentstudyforstudents.FoodLab—Thesefacili'esreceivedminorrenova'onsin2007;theydonotfostertheskillsstudentsneedtobepreparedforemploymentintheculinaryarts.

#3CafeteriaThecafeteriaandkitchendatebackto1958.Thecafeteriaisundersizedforthecurrentpopula'on,requiringsix25-minutelunchperiodsthatspaneachdayfrom10:50a.m.to1:30p.m.Thetwo-'eredlayoutisawkwardandnotconducivetoamul'-purposespaceforextracurriculargroups.

#4LoadingDockandOutdoorRenova+ons(SlideShow)PrinceStreetloadingdock—Reloca'ngthedockwillimprovesafetybycrea'ngseparateareasfortrucksandpedestrians.Itwillalsoprovidespacetoincreaseandmodernizephysicaleduca'onspaceswithanewgym.OutdoorRenova+ons—Renovatebleachers,squadroom,andpressbox.

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E137

E135

E135B

E135C

E135A

E132

E134

E133

E138

E138D

E137E

B131

B129

B127

B127A

B128 B120

B125

B124 B120B

B116B118

B121

B117

E145

E137A

A17E136

B114

B112A B112

A115A109 A107

A110A106

A104 A102 A100A

A100

A100B

A100K A100M

A100D

A101

A103

D183D180

D181D178

D176

D174D179

D172D175

D171D170

C161 C163

C163AC163B

C165 C167

C168C166C164C162C160C158C156C152

C153C151C149

C147

C146 C148

B125

A36

E142

E140

E144

B123

E139

NORTH

1

2 A C

D

EF

South High School

Legend

1. Registration

2. Presentation

Tour StopsA. Proposed Main EntranceB. Proposed Learning CommonsC. Current Main EntranceD. Library (Slide Show)E. AuditoriumF. Food Lab (B123)G. Stairs to Study Hall

B

G

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glenbard

Typewritten Text

glenbard

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Typewritten Text

MasterFacilitiesPlan-CommunityMeetingApril20,2017

SouthHighSchool

Wearecrea'ngaMasterFacilityPlaninordertodeterminehowourschoolbuildingsneedtoevolvetocon'nuetopreparestudentsforsuccess.Technologyandeduca'onalprogramscon'nuetochange,whichimpactsteachingandlearning.OurBoardofEduca'on,staff,students,andcommunitymembershaveiden'fiedpriori'esforchangeandmoderniza'on.Weareseekinginputfromthefullcommunity.Thisprocesswillcon'nuethroughthecomingyear.ThankyouforsharingyourthoughtsthiseveningandhelpingtoshapethefutureofDistrict99.Pleasebeonthelookoutforanemailwithalinktoasurveyaswell.

TourStops

AProposedNewMainEntranceMovingtheentrancewillenhancesecurity;visitorswillnotbeallowedintobuildingun'lclearingsecurity.Securitywillbepartofmainofficeandadjacenttofrequentlyusedpublicspaces.Willalsoimprovetrafficflow.

BProposedLearningCommonsCurrentSitua+on—Spacesforcollabora'velearningarelimitedandthelibraryandstudyhallshavefinitecapacity.Studentsdonotalwayshaveaccesstostudyareas,technology,andserviceswhentheyneedthemandtheyoOengatheronhallwayfloorsduetolackofspace.SuggestedSolu+on—Repurposeexis'ngoffices,classroomsandthecourtyardtocreateaLearningCommonswithnaturallightandflexibleopenspacethatwillfacilitatelearning,improvesupervision,andprovideacentralloca'onforservicesincludingcollegeandcareercounseling.

CCurrentEntranceandLibraryReloca'ngthisentrancewillcreateaddi'onalspacesforthelibraryandbecomeanextensionofLearningCommons.Thelibraryisundersizedsostudentsareregularlyturnedaway,par'cularlywhenclassesareusingthespace.Addi'onally,theredesignedspacewillhousetheITdepartment,aresourceinincreasingdemandforourstudents.

DOutdoorRenova+ons(SlideShowinLibrary)Proposedoutdoorrenova'onsincludeasecondturffieldtomatchDGN’sameni'es,aswellasnewbleachers,newsquadroom,andfieldimprovements.

EAuditoriumTheauditoriumseats800andisundersizedforcurrentenrollmentof2,700students.

FCulinaryLabExis'ngfacili'esarefromthe“homeeconomics”era,anddonotfostertheskillsstudentsneedtobepreparedforemploymentintheculinaryarts.

GStudyHallRoomisnotconducivetocollabora'velearning.Studentsareassignedtocomeherewhenthelibraryandotherareasareatcapacity.HavingaLearningCommonswouldalleviatetheneedsforthisroom,andallowustousethespaceforwellnessac'vi'es.

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Documents

Community High School District 99 Master Facilities Plan ...file/… · Community High School District 99 is committed to providing facilities that are safe, cost-effective and conducive