Community, Services and Environment Committee · 2019. 5. 21. · Community, Services and Environment Committee 14 MAY 2019 - OPEN . Page 2 of 8 . 1. Apologies Resolved: (Cr Southgate/Cr

Community, Services and Environment Committee 14 MAY 2019 - OPEN

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Community, Services and Environment Committee

OPEN MINUTES

Minutes of a meeting of the Community, Services and Environment Committee held in Council Chamber, Municipal Building, Garden Place, Hamilton on Tuesday 14 May 2019 at 9.30am.

PRESENT

Chairperson Deputy Chairperson Members

In Attendance

Governance Staff

Cr P Southgate Cr R Hamilton Mayor A King Cr M Bunting Cr J R Casson Cr S Henry Cr D Macpherson Cr G Mallett Cr A O’Leary Cr R Pascoe Cr G Taylor Cr L Tooman Maangai Olly Te Ua

Lance Vervoort – General Manager Community Jen Baird – General Manager City Growth Helen Paki – Business and Planning Manager Lauradanna Radesic – Team Leader Communications Joanna van Walraven – Policy and Strategy Advisor Andy Mannering – Manager Social Development Nick Chester – Social Development Advisor Rebecca Whitehead – Libraries Director Fungai Mhlanga – Senior Community Advisor Judi Small – Disability Advisor Sandra Larsen – Community Funding Advisor Jamie Sirl – Senior Planner Maria Barrie – Parks and Recreation Manager Paul Blewman – City Safe Operations Manager

Rebecca Watson and Amy Viggers – Committee Advisors


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1. Apologies Resolved: (Cr Southgate/Cr Hamilton)

That the apologies for absence from Deputy Mayor Gallagher and Maangai Thompson-Evans and for partial absence from Cr Casson are accepted.

2. Confirmation of Agenda Resolved: (Cr Southgate/Cr Hamilton)

That the agenda is confirmed noting the following:

a) That Item 17 (Class 4 Gambling Venue Policy Review) is taken after Item 9 (Go Eco - State

of the Environment Report - May 2019) to accommodate presenter availability, and

b) That an updated version of the report for Item 17 (Class 4 Gambling Venue Policy Review)

has been circulated to Elected Members prior to the meeting and is available online.

3. Declarations of Interest Resolved: (Cr Southgate/Cr Hamilton)

Cr Hamilton declared an interest regarding Item 7 (Mural Project – Angelsea Project). He would not take part in the debate or the vote on the matter.

4. Public Forum

No members of the public wished to speak.

5. Confirmation of Community, Services and Environment Committee Meeting - Open - 2 April 2019

Resolved: (Cr Casson/Cr Bunting)

That the Committee confirm the Open Minutes of the Community, Services and Environment Committee Meeting held on 2 April 2019 as a true and correct record.

6. Chair's Report

Resolved: (Cr Hamilton/Cr Macpherson)

That the Community, Services and Environment Committee receives the report.


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7. Mural Project- Angelsea Street

Resolved: (Cr Southgate/Maangai Te Ua)

That the Community, Services and Environment Committee:

a) approve the Beyond Tomorrow Trust to fund and implement a mural on a Council owned wall on Anglesea Street;

b) notes that the General Manager Community will approve the final design as per the Temporary Art Process.

8. Hamilton Age Friendly Plan - Annual Update

Resolved: (Cr Southgate/Cr Bunting)


Item 17 (Class 4 Gambling Venue Policy Review) was taken after Item 9 (Hamilton Age Friendly Plan – Annual Update) to accommodate external presenter availability.


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9. Class 4 Gambling Venue Policy Review (Recommendation to Council)

Staff action: staff undertook to circulate to Elected Members comparative information between Hamilton City Council and other councils concerning public interest and submissions received, as well as how Hamilton City Council policy compares to other Councils.

Motion: (Cr O’Leary/Cr Henry)


a) receives the report and;

b) recommends the Council approves the retention of the existing Class 4 Gambling Venue Policy unamended and schedule the next review date for the existing policy of May 2021.

Amendment: (Cr Macpherson/Maangai Te Ua)



c) approves the proposed Statement of Proposal (SOP) (Attachment 1) and the consultation period of 17 May to 17 June 2019 in relation to the Class 4 Gambling Venue Policy.

Those for the Amendment: Mayor King, Crs Southgate, Bunting, Casson, Macpherson, Taylor, Tooman, Hamilton and Maangai Te Ua.

Those against the Amendment: Councillors Henry, Mallett, O'Leary and Pascoe.

The Amendment was declared carried.

The Amendment was put as the substantive motion and declared carried.

Resolved: (Cr Macpherson/Maangai Te Ua)



c) approves the proposed Statement of Proposal (SOP) (Attachment 1) and the consultation period of 17 May to 17 June 2019 in relation to the Class 4 Gambling Venue Policy.

Crs O’Leary, Henry and Mallett dissenting.


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10. Go Eco - State of the Environment Report - May 2019

Motion: (Mayor King/Cr Mallett)

That the Community, Services and Environment Committee does not receive the report until the political overtones are removed.

Amendment: (Cr Southgate/Cr Macpherson)


Mayor King and Cr Hamilton dissenting.

The Amendment was declared carried.

The Amendment as a substantive motion was put and declared carried.

Resolved: (Cr Southgate/Cr Macpherson)


Mayor King dissenting.

The meeting adjourned from 1.16pm to 2.06pm.

11. Hamilton Arts Agenda Report Back (Recommendation to Council)

Staff action: staff undertook to provide a diagrammatic framework of where the Arts and Culture Strategy would fit in with existing Council policies and strategies.

Staff action: staff action undertook to bring the scope of the potential Arts and Culture Strategy back to an Elected Member Briefing.

Motion: (Cr O’Leary/Cr Southgate)

That the Community, Services and Environment Committee recommends that the Council approves the development of a new Arts and Culture Strategy to replace the existing Arts Agenda.

Cr Mallett dissenting.


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12. Community and Social Development Team - Disability and Sustainable Development Outcomes 2019 Update

Staff action: staff undertook to share the strategic plan with Committee Members via email prior to that being uploaded online.

Resolved: (Cr Southgate/Cr Hamilton)


a) receives the report; and

b) recommends that the Council approve the draft Disability Policy.


Cr O’Leary left the meeting (2.54pm) during the above item. She was not present when the matter was voted on.

13. Community Assistance Policy - Single-Year Community Grant Allocation 2019

Resolved: (Cr Southgate/Maangai Te Ua)


Cr O’Leary rejoined the meeting (3.25pm) during the above item. She was present when the matter was voted on.

14. Civil Defence Emergency Management (CDEM) Update

Resolved: (Mayor King/Maangai Te Ua)

That the Community Services and Environment Committee receives the report.

The meeting adjourned between 3.45pm to 3.48pm.

15. Neighbourhood and Amenity Reserves Management Plan

Resolved: (Cr Casson/Cr Henry)

That the Community Services and Environment Committee:

a) receives the report; and

b) approves the Neighbourhood and Amenity Reserves Management Plan.


16. Parks, Domains and Reserves Bylaw 2019 (Recommendation to Council)

Resolved: (Cr Southgate/Cr O’Leary)

That the report is deferred to the next Community, Services and Environment Committee meeting.


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17. HCC's Draft 1 Submission to the Department of Conservation's Proposal to Revoke Certain Delegations to Territorial Authorities Under the Reserves Act 1977

Resolved: (Cr Hamilton/Cr Taylor)


a) receives the report.

b) approves HCC’s Draft 1 submission to the Department of Conservation's proposal to revoke certain delegations to Territorial Authorities under the Reserves Act 1977.

c) notes that the approved submission will be sent to the Department of Conservation by the 16 May 2019 submission closing date.

18. Resolution to Exclude the Public

Resolved: (Cr Southgate/Cr Casson)

Section 48, Local Government Official Information and Meetings Act 1987

The following motion is submitted for consideration:

That the public be excluded from the following parts of the proceedings of this meeting, namely consideration of the public excluded agenda.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

General subject of each matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

C1. Confirmation of Community, Services and Environment Committee Meeting - Public Excluded - 2 April 2019

C2. Rototuna Town Centre: Feasibility Option

) Good reason to withhold ) information exists under ) Section 7 Local Government ) Official Information and ) Meetings Act 1987 )

Section 48(1)(a)

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

Item C1. to prevent the disclosure or use of official

information for improper gain or improper advantage

Section 7 (2) (j)

Item C2. to enable Council to carry out negotiations Section 7 (2) (i)

The meeting moved into a Public Excluded session at 4.14pm.

The meeting was declared closed at 5.12pm.


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APPENDIX ONE:

C2. Rototuna Town Centre: Feasibility Option

Resolved: (Cr Macpherson/Cr Pascoe)

That the Community, Services and Environment Committee: a) receives the report;

b) approves the Rototuna Revisited option for planning project implementation, including initiation of

negotiation with the developer and potential private partners;

c) requests staff to include potential for mixed use residential in the above negotiations with the developer, noting that this is a discretionary activity in this area under the District Plan;

d) that the transport needs of workers and residents are considered;

e) approves the report be made public following this meeting (attached as appendix 1 to the minutes)

with the highlighted text redacted.

Committee: Community, Services and

Environment Committee

Date: 14 May 2019

Author: Natasha Ryan Authoriser: Lance Vervoort

Position: Key Projects Programme

Manager Position: General Manager Community

Report Name: Rototuna Town Centre: Feasibility Option

Report Status This report is taken as a publicly excluded item to enable Council to carry out negotiations.

Purpose

1. To inform the Committee on the feedback from the Rototuna Town Centre community engagement; and further design adjustments proposed in response.

2. To seek approval regarding the Rototuna community facilities option to be progressed to the next stage of development.

Staff Recommendation


a) receives the report;

b) approves the Rototuna Revisited option for planning project implementation, including initiation of negotiation with the developer and potential private partners; and

c) approves the report be made public following this meeting (attached as appendix 1 to the minutes) with the highlighted text redacted.

Executive Summary

3. The Council has set aside funds in the 2018 – 2028 10 Year Plan for development of community facilities in the proposed town centre at Rototuna. Work is underway to determine the ideal layout and size for a library, bookable rooms, town square, car parking and a privately developed swimming pool within Council owned land in Area A of the Comprehensive Development Plan.

4. Engagement with key stakeholders and the community has been undertaken on two options, Rototuna A and Rototuna B. This indicated that both options have the potential, through refinement, to address the bulk of the considerations raised by the community. On this basis Rototuna A is proposed for further development because:

• The bulk of considerations raised through the engagement process can be addressed, as detailed in paragraph 15;

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• It provides for lower risk implementation and procurement process than for a co-located library and pool facility, where public and private investment are both required to deliver; and

• It provides the most competitive option for engaging potential pool partners.

5. The next steps for the project include:

• Issuing a public response to matters raised through the engagement;

• Drafting a Project Implementation Plan, which will be informed by: o Initial negotiation with the developer as detailed in paragraph 33v; and o Pre-tender discussions with potential pool partners;

• Seeking CSE Committee approval (25 June 2019) to proceed with project implementation.

6. Elements of this report are provided in confidence because they may impact negotiation with potential partners. Such text is highlighted as shown, and it is recommended that this report be made available to the public with the highlighted text redacted following this meeting.

7. Staff consider the matters in this report have a medium significance and that the recommendations comply with the Council’s legal requirements.

Background

8. The Council made provision in the 2018 – 2028 10 Year Plan to plan, build and operate a community hub (with a library and community meetings space), carparks (with 2 hour free parking) and public square in the Rototuna Town Centre; and to select a private partner to construct and operate a 25-metre swimming pool including at minimum, a Learn to Swim facility.

9. Funding of $19.6 million (including inflation) has been allocated over financial years 2019/20 to 2021/22.

10. The following briefings have been held with Committee Members:

• 15 March 2018: background, overview and next steps for the Rototuna Town Centre Comprehensive Development Plan – Area A;

• 12 June 2018: scope and proposed process for establishing options and feasibility for the community facilities within the Rototuna town centre;

• 25 October 2018: placemaking and appetite for partnering;

• 29 November 2018: assessment criteria; and

• 30 April 2019: implications of the community engagement feedback.

11. A consortium of appropriately qualified consultants has been engaged to assist Council to determine what, where and how the library, community meeting rooms, swimming pool, carparking and public square will be developed within the Council owned land in Area A of the Comprehensive Development Plan. This includes establishing the framework to privately finance, build and/or operate the swimming facilities.

12. On 19 February 2019 the Community Services and Environment Committee agreed to engage with the community regarding the two options shown in the figure below.

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13. This report provides a summary of the engagement; how the design has been impacted and recommends an option to progress to the next stage. The next stage includes:

• Initiate negotiation with the developer;

• Preliminary pre-tender discussions with potential pool partners; and

• Draft the Project Implementation Plan.

Discussion

Community Engagement

14. The community engagement sought feedback on options Rototuna A and B. While there were many good points and ideas, the table below shows the most common themes and the proposed design response. Further detail can be found in Attachment 1.

Theme Design Response

Safety must ‘feel’ safe and welcoming to everyone pedestrians and facility users getting from one side of North City Road to the other

create a sense of closeness and connectedness between facilities

use of good lighting and clear pathways for people

increase openness and visibility (sightlines) throughout Village design

enable North City Road to connect rather than divide the village

develop North City Road with pedestrians, cyclists, and mobility scooters as priority users

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Theme Design Response

Parking

proximity to facilities for some groups

car parking should not dominate

safe parking options for scooters and bikes

increase numbers of specialised car parks for mobility challenged, elderly or parents with young children closer to facilities

increase openness and visibility of pathways to facilities (provide cover in some parts)

add scooter/bike parks to design

Recreation and play

shade is important

do not have ‘noisy’ next to ‘quiet’ spaces

connect activities

use of vegetation and landscaping

skatepark and playground shifted from next to library entrance

ensure all key recreational facilities are within sightline of each other

Spaces and places

needs a welcoming, sheltered heart

keep it ‘village-like’

more green spaces

make it colourful and welcoming

distinctive outdoor creative space

add public toilet

variable meeting spaces for different groups to use

enhance the village square as a connector between facilities

enhance the east – west connection across North City Rd including roading design for low speed traffic and pedestrian priority

provide a range of places for seating and comfort

show more green spaces and use of vegetation

use different varieties of trees that will enhance shade and add character/colour

make buildings interesting/colourful

ensure multi-purpose space is accessible to all

toilet next to playground

design to accommodate flexible rooms, kitchenette, internet access

Potential pool

ease of accessibility

keep connected to heart of village

ensure parking is provided adjacent to pool

link via North City Road and village square

15. There are a number of other matters that can and will be better addressed as part of the design brief for the next stage of design. These include how the design can tell the stories unique to Rototuna, its people and history.

16. The community engagement indicated that there are no significant issues with either Rototuna A or B.

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17. In order to close out this phase, staff propose to develop an acknowledgement to contributors, and a public response outlining the engagement outcomes, with the input of the Chair and Deputy Chair of CSE Committee.

Options

18. An assessment of the Rototuna A and B is provided in Attachment 2. Rototuna A was selected for further refinement because:

• The bulk of considerations raised through the engagement process can be addressed, as detailed in paragraph 15;

• It provides for lower risk implementation and procurement process than for a co-located library and pool facility, where public and private investment are both required to deliver; and

• It provides the most competitive option for engaging potential pool partners.

19. Rototuna A was selected to further refine because it performs similarly in the assessment with the additional benefit that it is not dependent upon investment with a third party

20. The refined version (called Rototuna Revisited) reflects the specific design response outlined in the table above. It is recommended by staff and a preliminary draft is shown in Attachment 3. An updated plan will be tabled during the meeting.

Strategic Context

21. Rototuna Revisited aligns with the Council’s strategic context with the exception that the active recreation is of a scale similar to a destination playground. A destination playground in this location has not been considered as part of the Playgrounds of the Future Plan.

22. All the Rototuna options have this feature of an active recreation area similar in scale to a destination playground. This is because the consultants feel it is necessary to stimulate the town centre, particularly during the early years of residential growth.

23. During the Project Implementation Plan, staff will consider the consequences for the Playgrounds of the Future Plan as a consequence of the proposed change.

Financial Considerations

24. The 2018-2028 Long Term Plan allows $19.6m capital expenditure. The consultant team have estimated the capital costs for Rototuna Revisited in the table below (note these are subject to change as design develops). The consultant team believe that sufficient budget has been allowed for key items, including:

• $733,000 for geotechnical works (including fees, contingency and escalation provision);

• allowances to reasonably respond to community feedback including public art, shade and shelter;

• an average of 15% contingency appropriate for this stage of planning;

• 8.26% escalation to Q3 2021; and

• increased provisions to account for some internal project management, legal, extra planning and consenting, and commercial investment tender and negotiation costs.

25. The table below provides a proposed distribution of the costs for Rototuna Revisited which is within the 2018-28 10 Year Plan capital budget of $19.6m.

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Element Capital Cost (000s)

Community centre and library design, construction and fitout

Village Square

Active Recreation

Park Connections

Parking areas (HCC only)

Total $19,560

26.

27. The impact on operational costs for the proposal have not yet been estimated. However, it is worth noting that the active recreation may have an operational impact in the order of $25,000 per annum that was not considered in the initial proposal. Further work on operational costs will be undertaken during the Project Implementation Planning stage.

Legal and Policy Considerations

28. Staff confirm that Options A and B and Rototuna Revisited comply with the Council’s legal and policy requirements.

Cultural Considerations

29. Ngati Wairere is the hapu most closely associated with the area, with their current marae situated in Hukanui.

30. The Rototuna area was once the bed of an ancient lake of which Lake Rototuna (eel lake) is a tiny remnant. This area is remembered by tangata whenua as a favourite place for eeling.

31. The project team are engaging with Ngati Wairere through Te Haa o te Whenua o Kirikiriroa and intend to continue to do so on a regular basis throughout the design development. At this stage Waikato Tainui have indicated that they are happy to keep their involvement in the project to one that provides support to Te Haa o te Whenua o Kirikiriroa.

32. The next meeting with Te Haa o te Whenua o Kirikiriroa has been scheduled for 1 May 2019.

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Sustainability Considerations

33. The recommendation supports the sustainability principles outlined in the table below:

Sustainability Principle Number

Sustainability Principle Description Why the Principle is supported by the Decision

1 Council includes environmental, economic, social, and cultural considerations in its decision-making criteria

Rototuna Revisited is including each of these elements in its design parameters

5 Council promotes walking, cycling, public transport and other low carbon transport options

Rototuna Revisited is expected to provide better than typical outcomes for these alternative transport modes.

Risks

34. The following table outlines the key risks and issues that have been identified with Rototuna Revisited, along with the proposed mitigation:

Risk / Issue Proposed Mitigation

i.

ii. Rototuna Revisited may require a variation to the existing resource consent. This introduces risks and delays (in excess of 6 months) associated with consenting.

Clear communication with stakeholders and the public regarding this risk.

Design adjustments have and will continue to be considered to minimise the potential delays.

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iii. Potential for actual costs to exceed budget

Reasonably foreseeable costs have been allowed for within the capital cost estimates including:

- A reasonably conservative approach to developing estimates

- An allowance for projected construction sector escalation to 3rd Quarter of 2021 ie an escalated provision up to the end of the construction contracts establishment period.

- Geotechnical budgets for specific foundation designs based on available information.

The above measures do not preclude unreasonable or unforeseeable situations impacting actual costs.

iv. The success of the Rototuna Town Centre is dependent upon a number of interdependent projects for which implementation has not fully been agreed or planned

Staff are working on developing a recommended approach to address each of the following potential or existing projects for coordination with the community facilities project:

a. Bourn Brook Avenue and Turakina Rise extensions to carry existing North City Road vehicles.

b. Town centre streetscape design and construction –primarily North City Road along with pedestrian and cycle lane provisions on other roads.

c. Transport hub development – proposed for the extension to Bourn Brook Avenue, the location and timing has potential to impact the success of the town centre, along with potential to impacting the networks for all transport modes within and to the town centre and subject to agreement with the Waikato Regional Council.

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Significance & Engagement Policy Significance

35. Staff have considered the key considerations under the Significance and Engagement Policy and have assessed that the recommendation(s) in this report has/have a medium level of significance.

Engagement

36. Community views and preferences are already known to the Council through community engagement undertaken to date. This is summarised in paragraph 15 and provided in detail in Attachment 1.

37. Given the medium level of significance determined, the engagement level is medium. Engagement is required.

Attachments

Attachment 1 - Interim Community Engagement Report

Attachment 2 - Options Assessment

Attachment 3 - 'Rototuna Revised' Preliminary Draft Plan .

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Rototuna Community Village – Engagement Summary

1 Document PurposeThis document captures the feedback arising from the engagement for the Rototuna Town Centre Options and Feasibility Study which was undertaken in the summer of 2018/2019 in order to inform the development of community facilities within the town centre.

2 IntroductionThe project team established an engagement process that would enable citizens in Rototuna to meaningfully influence on the eventual outcome for the town centre/community hub.

2.1 Scope of EngagementWe agreed the following were areas that the community could influence…

- creating an overarching vision (what people wanted their community village to look and feel like)

- what cultural elements would be expressed in the design- what priority should be given to different community spaces and places- what priority should be given to different amenities- the design and layout of facilities- how to create flexibility in the community spaces- access to, and parking within, the community hub

The things that were not able to be influenced through engagement were agreed as follows…

- facility size, footprint, location- cost (budget)

2.2 SuccessWe agreed that success for the engagement process would see…

- a measurably high level of participation in the engagement process from north eastern citizens

- the input of the Rototuna community, and other stakeholders, being visible in the final outcome

- overall support shown for the proposal that goes to HCC for endorsement in June- seamless integration with other HCC activities in this geographical location

Conversations with elected members, carried out in November 2018, provided input into the engagement process and establishment of priorities.

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3 Key themes from pre-engagement with elected members…Initial meetings were held with elected members. Through these discussions, the following were provided by the elected members:

Rototuna:

- feels like an integrated “urban village”- is cohesive and all elements work together seamlessly- is a destination with well-considered spaces to play in and enjoy- is a place where people are drawn to (“a compelling place to be”)- provides a sense of identity and belonging - has great connectivity between spaces (including transportation, sports fields,

schools)- has cross-activation

We want it to:

- celebrate its history- demonstrate creativity- not be boring- be nice and green- consider the future needs of the area, as well as areas beyond the town-centre

boundaries- recognise the tuna (connection to net of eels at big roundabout)

As long as the public good elements can be achieved, and budget is not exceeded, the council will be open to any and all ideas

4 The engagement processThe engagement period ran from November 2018 to April 2019. Key engagement activities included the following:

a. Meetings with elected members and key stakeholders:

NECHprincipalsTe Haa o te whenua Kirikiriroa (including site visit)senior students RHSSummersetCreative WaikatoSport WaikatoWaikato TainuiEthnic Advisory servicesDisability Advisory servicesAquatic stakeholders Waikato Regional Councilthe Urban Design Panel

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Rotary, YMCA, Zealong, Rototuna businesses, Countdown

b. Brochures were distributed to 10,000 homes and businesses in the north-east of Hamilton

c. Website and social media information/survey were distributed via HCC, NECH, schools, students, sporting code and some community Facebook pages

d. Emails to a database of 300 registered interested parties (this has subsequently been added to following the engagement process based on people who have asked to be kept up to date with developments)

e. Three “community conversations” were hosted – at The Peak, Summerset and Rototuna High School

f. A student-run engagement exercise (Feb - April)

5 Outcomes of the engagement process…It is estimated that around 1000 individuals actively participated in the community feedback process.

The feedback provided here includes input collected from brochure and surveys, voting forms, written contributions, conversations at open days and meetings with key stakeholders.

The brochures and on-line survey asked the questions:

What do you like about Rototuna A or B?

What don’t you like about Rototuna A or B?

People were also asked to rank priorities across five areas:

1. Spaces and places that feel welcoming to everyone2. Recreation and play activity areas3. Creative outdoor event areas4. A community centre and library5. Other

A summary of the key responses via the specific feedback questions and meeting outcomes are summarised in the sections below.

5.1 What I like about Rototuna ALocation of the pool - easy access/parking/safe/easier for parents (x41)

Location of pool – separate from library (x17)

Location of pool – tucked away/not so visible/freeing up money for other things/that the pool isn’t visible from village square (x13)

The atrium/open spaces/shared spaces/multi-purpose area looks out to outdoor recreation area/aces to fresh air (x11)

Larger active recreation zones/open space/green spaces (x9)

Library more prominent/bigger/better shape (x4)

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Active recreation area close to village square thus encouraging live performances

5.2 What I don’t like about Rototuna AThat the active recreation zone is too close to village square (x6)

The commercial buildings having an enclosed courtyard (x5)

5.3 What I like about Rototuna BAll the recreation areas on one side: safer for children as they don’t have to cross the road/better potential for passive surveillance/more foot traffic/the atrium connecting everything together/provides the concept of ‘a hub’ (x51)

There’s more parking (x7)

Doesn’t look as cluttered as ‘A” – feels more open (x8)

Pool users can access the grassed area/pool connected to outdoors (x9)

Commercial activity away from the recreational zones/street frontage for all retail spaces with parking outside (x8)

Green space directly next to village square - ie not active recreation next to village square (x6)

The shops being in straight lines rather than around the courtyards (x3)

Car parks behind the buildings (x2)

Would allow for pool expansion at a later date

5.4 What I don’t like about Rototuna BNo parking beside the pool (x10)

Indoor multi-purpose space looks like an awkward shape (x2)

Separation of commercial and recreation creating an after-hours area with no activity (x2)

5.5 Other feedbackRecreation and play

Children’s playground/skatepark/climbing frame/outdoor fitness equipment (x18)

Lots of green spaces/trees/shady places to linger/community gardens/artificial turf (x13)

Water park/splash pad/water play area (x5)

Outdoor gym fitness equipment suitable for all ages and abilities (x2)

Link the purple areas [active recreation zones] so they are connected (x2)

Bowling green (x2)

Great active recreation (skate/scooter park)

Skate park with water fountain

More club and recreational options for the kids

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A themed playground like a pirate ship or something to spark creativity and imagination. Not just for little kids but a place that everyone would enjoy.

Spaces and places

Very important to have safe/well-lit areas at night time/village square needs modern/safe/great lighting/a night light feature/CCTV (x12)

Make the Rototuna Village buildings colourful and use murals and public art to make this a distinctive destination (x10)

Plenty of seating for people (x8)

Create “entrances” to the village

Widen walkways from car parks and between the buildings – more open (they look unsafe/dark/skinny) (x6)

Good public toilets (x4)

Water stations/fountains (for drinking) (x4)

Community garden and more trees (x3)

Beautiful gardens with lots of colour (x2)

Covered walkways to reduce the need for parking right next to everything

Providing for way-finding and visual cues when moving around and through the facilities

Achieving a sense of enclosure or containment for the proposed village square (while connecting to other spaces and being mindful of CPTED issues)

Responding to the specific socio-cultural context in a way that provides relevance and a unique sense of place

Explore the ramifications of environmental design, including solar accessibility, rainwater harvesting and other sustainability opportunities which may impact both built form and open space design

Giving thought and design expression to the quality of spaces proposed; to be

aspirational and inspirational so as not to lose sight of the goal of creating a compelling place to be

Keep it village-like/a character pub/small privately-owned retail outlets/boutiques

Build a small amphitheatre on the edge the village square

Lots of power points: markets, events, pop ups etc

A fountain that lights up at night

Good arcade place

Shade at play spaces

Artificial turf

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“The village square needs to be warm/sheltered/inviting/shaded – the heart of the village”

An outdoor creative space like a movie area and a mural wall where students can express themselves.

A stage where youth can perform music, plays, poetry, dance etc A bookable space

Add an active zone for teens and parents

Can we have a little lake with some eels?

More indoor courts and a community hall

Farmers Market please

Parking/roading/transport

Make North City Road a shared service lane - push cars to other areas (x6)

Exclude cars altogether – reduce parking to increase walking/cycling (x6)

Senior parking – like accessible parking but reserved for the elderly or people with small children (x6)

Need more accessible parking in all car parks and on both sides of the road (x4)

Need more bike and scooter parking (x6)

Cycle connections, cycle friendly (x5)

Incorporate pedestrian, cycling and vehicular linkages beyond the specific site

Prioritising pedestrians while considering CPTED issues in the location of car parking; for example, providing for practical and safe access for early morning activities such as swimming

Good walking and cycling tracks

Nice wide smooth footpaths that are wheelchair friendly

More parking in Bourn Brook Ave/easy access to carpark from Bourn Brook Ave

Add some angle parking along North City Road west of the library/more parking by library

Parking alongside sportsfields

Angle parking and multiple pedestrian crossings

Drive-through drop off slot for library (x2)

Pool

Specific mentions as a priority (x15)

Shallow enough to stand up in/child friendly

Large enough for lap swimming/learn-to-swim, aqua jogging

A warm pool for hydrotherapy and suitable to older people to feel comfortable in

Use the blank walls for murals

D-2930757 7

People

A space which is reflective of the diversity of the area (x3)

Inclusive welcoming environment that reflects a diverse community – iwi/Maori, Pasifika, middle-eastern/Muslim, Chinese, European etc

Make sure community art reflects all our cultures so everyone feels welcome

Need to see Maori heritage and culture – and what “Rototuna” means - in the design

Cultural performers – organised and spontaneous

Christian worship / Drop in centre – Interfaith prayer room

Community Connector

Community spaces and services

Banking and postal services (x9)

Put the library a long way from skateparks (or any noisy activity) (x6)

Community police station/WINZ/JPs/CAB/government services/doctors (x7)

Give NECH their own space which they can make available to other groups (x2)

Space to celebrate diversity

A venue cheap enough to be hired for public/private events

Meeting rooms need to be flexible sizes including a ‘cosy’ space and small kitchenette

Multi-purpose space needs to be flexible – able to be opened out for big groups and closed in for smaller groups

The library with multi-purpose spaces and meeting rooms

The library would be a great area to use as a community space where it could be doubled as a community centre. Having a kitchen as well in this area would make it useable for not only the normal public but could also become a space where local youth groups and community groups could go

Having a space where students can go and study quietly

Would like more covered outdoor space

Good public toilets

Quotes:

Make it safe for everyone – my grandmother uses a wheelchair

Whatever you do, don’t make this look like another carpark with some shops attached

Please ensure prospective pool has classes in aqua-robotics

Please not ‘fifty shades of grey’ for our Rototuna Village

Please can you organise for us to have a “Pak n Save” instead of a Countdown

D-2930757 8

5.6 Ranking of prioritiesThe general population ranked the priorities as follows (assigning numbers):

1. Spaces and places that feel welcoming to everyone2. Recreation and play activity areas3. Creative outdoor event areas4. A community centre and library5. Other – this was usually mentioned as being a pool

The student group, ranked them differently (using votes):

1. Creative outdoor event areas (135)2. Community centre and library (72)3. Spaces and places that feel welcoming to everyone (49)4. Other (37)5. Recreation and play activity areas (25)

Options Assessment SummaryThe table below provides a summary of the assessment of the options for the above study. The Options are provided in Attachment 3 of the 14 May 2019 Community Services and Environment Committee report on the subject.

LegendInfeasible / Strong negative Negative Neutral/Negligible change Positive Strong Positive

Assessment

Rototuna A Rototuna B Rototuna Revisited

Community Need

Does it align with HCC’s strategic vision and strategic plans?

Delivers positive outcomes for the various city strategies



Viability (Council)

How viable and attractive is the proposal for Council from a capital cost and operating revenue perspective?

Community hub (except pool) can be funded within the budget,

Community hub (except pool) can be funded within the budget, and atrium may reduce spend on active and public realm items

Consenting

Is it able to be consented within the next 3 years (2019 to 2022) so the capital development is achievable?

Estimated 6 to 9 month consenting period required which can be accommodated within implementation programming with little room for delays.

As for Rototuna A As for Rototuna A

Identity

Does it achieve a unique cultural, spatial and visual character for Rototuna?

Strong connection and synergies between community buildings, open spaces and retail areas, good opportunity to create unique identity.

Unique spatial character achieved by village centre connection to park green space.

Cultural identity to be strengthened by integration of local history and stories as part of detailed design briefing for capital projects.

As for Rototuna A, except may need more Council input to atrium

, consequently with reduced investment in public realm elsewhere.

As for Rototuna A but with more landscaping details to connect different spaces and buildings, along with a greater emphasis on planting.

Community Living

Does it provide spaces that make people feel comfortable?

Does it promote safe and equitable community access to public spaces, activities and facilities?

Library, park, village square and retail come together to create a hub.

As for Rototuna A with pool also activating the ‘hub’ beyond the work day.

As for Rototuna A

In addition, safety and accessibility have been strengthened by widening pathways and increasing emphasis on pedestrians on the North City Road corridor. Greater separation of play activities from quieter activities.

Future Proof

Does it provide for future expansion of civic facilities and intensification of commercial development as population increases and demand for services grows?

Sleeving the swimming pool close to a rear car park improves the potential to stage and adapt development with adjoining commercial activity thereby creating strong potential for placemaking and community life opportunities.

Community facilities could extend into adjacent space if required.

Similar opportunity to scale and adapt the commercial area to the west of North City Road.

Less opportunity to expand the library.

As for Rototuna A

D-2937841

Rototuna A Rototuna B Rototuna Revisited

Connected

Does it create active transport options for the local community which will also connect with the wider Northeast and City areas?

Active transport prioritised over vehicle. Potential for bus stops to move to main street to better connect to hub and park. Space allocated for a potential future transport hub. Swimming pool close to public transport options.

As for Rototuna A but with less connectivity to the transport hub.

As for Rototuna A with an increased of provision for bike/scooter and pedestrian activity

Community feedback

Alignment with key elements of community feedback?

In summary -

Liked pool having direct access to carparking and separate to library

Liked large active recreation zones which appeared to be more connected to the green spaces

Did not like a significant ‘road’ dividing the two spaces – impacts on safety and lack of connectivity

In summary -

Liked all recreation activities on one side of the road - connected

Liked the passive surveillance/safety aspects of more activity in the village square

Did not like distance from car parks to the pool and library

Greater connection created through pedestrianised main street linking community centre/library, village square and pool

Addition of ‘specialised’ parking as needed while increasing the capacity/safety elements for other transport modes

Village square edged blend into surrounding areas to enhance interface with buildings and other activities

Enhances pedestrian movements within the village as well as other transport mode connectivity to wider Rototuna area

Moves ‘noisy’ outdoor recreation such as skatepark further from community centre/library

Reflects community feedback seeking connected community spaces, places to meet/gather/perform and increases planting and landscaping elements

Meets community need for the village to be “not to be just another carpark with shops attached”

LIBRARY & COMMUNITY

HUB

POTENTIAL SWIMMING

POOL

ALL CONTRACTORS MUST VERIFY ALL DIMENSIONS ON THE JOB BEFORE COMMENCING ANY WORK. DO NOT SCALE. © COPYRIGHT ON THIS DRAWING IS RESERVED.

Job No. Drawing No.

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Drawing Title

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Rev

0ORIGINALSIZE : A3

40mm

Issued for:

A ⁄ 131 Courtenay St, New Plymouth 4310, New ZealandP ⁄ 06 757 3200 E ⁄ [email protected] W ⁄ boon.co.nz

1 : 1000 18/04/201910:37:34 AM

Hamilton North

HCC Rototuna

Rototuna Revised Draft

PSG Meeting

SK1.76374

Issued: 12 April 2019

Scale 1 : 1000 (A3)

Rototuna Revised Draft

DRAFTRev Date Description

Documents

Community, Services and Environment Committee · 2019. 5. 21. · Community, Services and Environment Committee 14 MAY 2019 - OPEN . Page 2 of 8 . 1. Apologies Resolved: (Cr Southgate/Cr