Complete Backup (Agendas with backup material) for Board of … · 2019. 3. 18. · Commissioner Skinner (3) Z 0!503 - t>ouglas/Lagan/Rajan Holdings. Inc. - ... recommendation ofthe

COLUMBIA COUNTY BOARI) OF COUNTY COMMISSIONERS POST OFFICE BOX 1!529

LAKE CITY, FLORIDA 32056-1!529

COLUMBIA COUNTY SCHOOL BOARD ADMINISTRATIVE COMPLEX 372 WEST DUVAL STREET

LAKE CITY, FLORil)A 320!5!5

AGENDA

JUNE 19. 2008

7:00 P.M.

7:00 P .M. Invocation

7:05 P.M. Pledge to U.S. Flag

7:10 P.M. Brian Kepner. County Planner

PUBUC HEARINGS:

{1) Z 0501 - Bullard and Denune Investments. Inc. -l)istrict 3 - Commissioner Skinner

(2) Z 0!502 - Jessie and Julia Ann Byrd - District 3 -Commissioner Skinner

(3) Z 0!503 - t>ouglas/Lagan/Rajan Holdings. Inc. -District 3 - Commissioner Skinner

*-*******SECOND PAGE

COMMISSIONERS COMMENTS

PUBUC COMMENTS

ADJOURNMENT

ORDINANCE NO. 2008-29

AN ORDINANCE OF COLUMBIA COUNTY, FLORIDA, AMENDING ORDINANCE NO. 98-1, THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMENDED; RELATING TO AN AMENDMENT OF LESS THAN TEN CONTIGUOUS ACRES OF LAND TO THE OFFICIAL ZONING ATLAS OF THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMENDED, PURSUANT TO AN APPLICATION, Z 0501, BY THE PROPERTY OWNER OF SAID ACREAGE; PROVIDING FOR REZONING FROM RURAL RESIDENTIAL (RR) TO RESIDENTIAL, SINGLE FAMILY-2 (RSF-2) OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF COLUMBIA COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, Section 125.0 I, Florida Statutes, as amended, empowers the Board of County Commissioners of Columbia County, Florida, hereinafter referred to as the Board of County Commissioners, to prepare and adopt land development regulations;

WHEREAS, Sections 163.3161 to 163 .3215, Florida Statutes, as amended, the Local Government Comprehensive Planning and Land Development Regulation Act, requires the Board of County Commissioners to prepare and adopt regulations concerning the use of land and water;

WHEREAS, an application for an amendment, as described below, has been filed with the County;

WHEREAS, the Planning and Zoning Board of Columbia County, Florida, hereinafter referred to as the Planning and Zoning Board, has been designated as the Local Planning Agency of Columbia County, Florida, hereinafter referred to as the Local Planning Agency;

WHEREAS, pursuant to Section 163.3174, Florida Statutes, as amended, and the Land Development Regulations, the Planning and Zoning Board, serving also as the Local Planning Agency, held the required public hearing, with public notice having been provided, on said application for an amendment, as described below, and at said public hearing, the Planning and Zoning Board, serving also as the Local Planning Agency, reviewed and considered all comments received during said public hearing and the Concurrency Management Assessment concerning said application for an amendment, as described below, and recommended to the Board of County Commissioners approval of said application for an amendment, as described below;

WHEREAS, pursuant to Section 125.66, Florida Statutes, as amended, the Board of County Commissioners, held the required public hearing, with public notice having been provided, on said application for an amendment, as described below, and at said public hearing, the Board of County Commissioners reviewed and considered all comments received during said public hearing, including the recommendation of the Planning and Zoning Board, serving also as the Local Planning Agency, and the Concurrency Management Assessment concerning said application for an amendment, as described below; and

WHEREAS, the Board of County Commissioners has determined and found that approval ofsaid application for an amendment, as described below, would promote the public health, safety, morals, order, comfort, convenience, appearance, prosperity or general welfare.

Page 1 of2

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORI DA, AS FOLLOWS:

Section I. Pursuant to an application, Z 050 I, an application by Chris Bullard, as agent for Bullard and Denune Investments, Inc., to amend the Official Zoning Atlas of the Land Development Regulations by changing the zoning district from RURAL RESIDENTIAL (RR) to RESIDENTIAL, SINGLE FAMILY-2 (RSF-2) for property described, as follows:

A parcel of land lying within Section 14, Township 4 South, Range 16 East, Columbia County, Florida, Being more particularly described, as follows: Commence at the Northeast corner of the Southeast 1/4 of the Northeast 1/4 of said Section 14, said comer being the Point of Beginning; thence South 87°34'28" West, along the North line of said Southeast 1/4 of the Northeast 1/4 of said Section 14 a distance of388.00 feet; thence South 01°57'33" East 1,122.42 feet; thence North 87°42'52" East 388.00 feet to the East line of the Southeast 1/4 of the Northeast I /4 of said Section 14; thence North 01°50'43" West, along the North line of the Southeast 1/4 of the Northeast 1/4 of said Section 14 a distance of I, 122.42 feet to the Point of Beginning.

Containing 9.99 acres, more or less.

Section 2. Severability. If any provision or portion of this ordinance is declared by any court of competent jurisdiction to be void, unconstitutional or unenforceable, then all remaining provisions and portions of this ordinance shall remain in full force and effect.

Section 3. Conflict. All ordinances or portions of ordinances in conflict with this ordinance are hereby repealed to the extent of such conflict.

Section 4. Effective Date. Pursuant to Section 125.66, Florida Statutes, as amended, a certified copy of this ordinance shall be filed with the Florida Department of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board of County Commissioners. This ordinance shall become effective upon filing of the ordinance with the Florida Department of State.

Section 5. Authority. This ordinance is adopted pursuant to the authority granted by Section 125.0 I, Florida Statutes, as amended, and Sections 163 .3 161 through 163 .3 215, Florida Statutes, as amended.

PASSED AND DULY ADOPTED, in re9ular session with a quorum present and voting, by the Board of County Commissioners this 19 H day of June 2008.

BOARD OF COUNTY COMMISSIONERS OF Attest: COLUMBIA COUNTY, FLORIDA

P. DeWitt Cason, County Clerk Dewey Weaver, Chair

Page 2 of2


AN ORDINANCE OF COLUMBIA COUNTY, FLORIDA, AMENDING ORDINANCE NO. 98-1, THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMENDED; RELATING TO AN AMENDMENT OF LESS THAN TEN CONTIGUOUS ACRES OF LAND TO THE OFFICIAL ZONING ATLAS OF THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMENDED, PURSUANT TO AN APPLICATION, Z 0502, BY THE PROPERTY OWNER OF SAID ACREAGE; PROVIDING FOR REZONING FROM RESIDENTIAL, SINGLE FAMIL Y-2 (RSF-2) TO COMMERCIAL INTENSIVE (Cl) OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF COLUMBIA COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DA TE

WHEREAS, Section 125.0 l, Florida Statutes, as amended, empowers the Board of County Commissioners of Columbia County, Florida, hereinafter referred to as the Board ofCounty Commissioners, to prepare and adopt land development regulations;

WHEREAS, Sections 163.3161 to 163.3215, Florida Statutes, as amended, the Local Government Comprehensive Planning and Land Development Regulation Act, requires the Board of County Commissioners to prepare and adopt regulations concerning the use ofland and water;


WHEREAS, the Planning and Zoning Board of Columbia County, Florida., hereinafter referred to as the Planning and Zoning Board, has been designated as the Local Planning Agency ofColumbia County, Florida, hereinafter referred to as the Local Planning Agency;


WHEREAS, pursuant to Section 125.66, Florida Statutes, as amended, the Board ofCounty Commissioners, held the required public hearing, with public notice having been provided, on said application for an amendment, as described below, and at said public hearing, the Board ofCounty Commissioners reviewed and considered all comments received during said public hearing, including the recommendation of the Planning and Zoning Board, serving also as the Local Planning Agency, and the Concurrency Management Assessment concerning said application for an amendment, as described below; and

WHEREAS, the Board of County Commissioners has determined and found that approval of said application for an amendment, as described below, would promote the public health, safety, morals, order, comfort, convenience, appearance, prosperity or general welfare.

Page 1 of2

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, AS FOLLOWS:

Section I. Pursuant to an application, Z 0502, an application by Jessie H. Byrd and Julia Ann F. Byrd, to amend the Official Zoning Atlas of the Land Development Regulations by changing the zoning district from RESIDENTIAL, SINGLE FAMJL Y-2 (RSF-2) to COMMERCIAL INTENSIVE (CI) for property described, as follows:

A parcel of land lying within Section 25, Township 4 South, Range 16 East, Columbia County, Florida. Being more particularly described, as follows: Commence at the Northwest corner of the Northeast 1/4 of the Northeast 1/4 of said Section 25; thence North 8614'00" East, along the North line of said Section 25, a distance of 543. I 6 feet for a Point of Beginning; thence, continue North 860 l '00" East, along the North line 610.00 feet to the West right-of-way line of Southwest Arrowhead Terrace, said right-of-way being 66.00 feet in width; thence South 0001'00" West, along said West right-of-way line of Southwest Arrowhead Terrace, a distance of206.00 feet; thence South 8614'00" West, parallel to said North line of said Section 25, a distance of 610.00 feet; thence North 000 I '00" East, parallel to said West right-of-way line of Southwest Arrowhead Terrace, a distance of 206.00 feet to the Point of Beginning.



Section 3. Conflict. All ordinances or portions of ordinances in conflict with this ordinance are hereby repealed to the extent of such cont! ict.

Section 4. Effective Date. Pursuant to Section 125.66, Florida Statutes, as amended, a certified copy of this ordinance shall be filed with the Florida Department of State by the Clerk of the Board of County Commissioners within ten (10) days after enactment by the Board of County Commissioners. This ordinance shall become effective upon filing of the ordinance with the Florida Department of State.

Section 5. Authority. This ordinance is adopted pursuant to the authority granted by Section 125.01, Florida Statutes, as amended, and Sections 163.3161 through 163 .3215, Florida Statutes, as amended.

PASSED AND DULY ADOPTED, in re~ular session with a quorum present and voting, by the Board of County Commissioners this 19 " day of June 2008.



Page 2 of2


AN ORDINANCE OF COLUMBIA COUNTY, FLORIDA, AMENDING ORDINANCE NO. 98-1, THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMEN OED; RELATING TO AN AMENDMENT OF LESS THAN TEN CONTIGUOUS ACRES OF LAND TO THE OFFICIAL ZONING ATLAS OF THE COLUMBIA COUNTY LAND DEVELOPMENT REGULATIONS, AS AMENDED, PURSUANT TO AN APPLICATION, Z 0503, BY THE PROPERTY OWNER OF SAID ACREAGE; PROVIDING FOR REZONING FROM RESIDENTIAL, (MIXED) SINGLE FAMILY/MOBILE HOME-2 (RSF/MH-2) TO INDUSTRIAL OF CERTAIN LANDS WITHIN THE UNINCORPORATED AREA OF COLUMBIA COUNTY, FLORIDA; PROVIDING SEVERABILITY; REPEALING ALL ORDINANCES IN CONFLICT; AND PROVIDING AN EFFECTIVE DATE

WHEREAS, Section 125.01, Florida Statutes, as amended, empowers the Board of County Commissioners of Columbia County, Florida, hereinafter referred to as the Board of County Commissioners, to prepare and adopt land development regulations;

WHEREAS, Sections 163.3161 to 163 .3215, Florida Statutes, as amended, the Local Government Comprehensive Planning and Land Development Regulation Act, requires the Board of County Commissioners to prepare and adopt regulations concerning the use of land and water;


WHEREAS, the Planning and Zoning Board of Columbia County, Florida, hereinafter referred to as the Planning and Zoning Board, has been designated as the Local Planning Agency of Columbia County, Florida, hereinafter referred to as the Local Planning Agency;


WHEREAS, pursuant to Section 125.66, Florida Statutes, as amended, the Board of County Commissioners, held the required public hearing, with public notice having been provided, on said application for an amendment, as described below, and at said public hearing, the Board of County Commissioners reviewed and considered all comments received during said public hearing, including the recommendation of the Planning and Zoning Board, serving also as the Local Planning Agency, and the Concurrency Management Assessment concerning said application for an amendment, as described below; and

WHEREAS, the Board of County Commissioners has determined and found that approval of said application for an amendment, as described below, would promote the public health, safety, morals, order, comfort, convenience, appearance, prosperity or general welfare.

Page l of2

NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA, AS FOLLOWS:

Section l. Pursuant to an application, Z 0503, an application by Wesley R. Douglas, as agent for Raymond A. Logan, Janis M. Logan, and Rajan Holdings, Inc., to amend the Official Zoning Atlas of the Land Development Regulations by changing the zoning district from RESIDENTIAL, (MIXED) SINGLE FAMILY/ MOBILE HOME-2 (RSF/MH-2) to INDUSTRIAL (I) for property described, as follows:

A parcel of land lying within Section 27, Township 3 South, Range 16 East, Columbia County, Florida. Being more particularly described, as follows: All of Lots 2, 3, 4 and 5 of the Pine Ridge Estates, a subdivision, as recorded in the Public Records of Columbia County, Florida.



Section 3. Conflict. All ordinances or portions of ordinances in conflict with this ordinance are hereby repealed to the extent of such conflict.

Section 4. Effective Date. Pursuant to Section 125.66, Florida Statutes, as amended, a certified copy of this ordinance shall be filed with the Florida Department of State by the Clerk of the Board of County Commissioners within ten ( l 0) days after enactment by the Board of County Commissioners. This ordinance shall become effective upon filing of the ordinance with the Florida Department of State.

Section 5. Authority. This ordinance is adopted pursuant to the authority granted by Section 125.0 l, Florida Statutes, as amended, and Sections 163.316 l through 163 .3215, Florida Statutes, as amended.

PASSED AND DULY ADOPTED, in re~ular session with a quorum present and voting, by the Board of County Commissioners this 19 H day of June 2008.



Page 2 of2

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529

LAKE CITY, FLORIDA 320561529

CONSENT AGENDA

JUNE 19. 2008

(1) External Budget Amendment - Public Works - BA# 07-29 - Gas and Oil for County Fleet - $427,825

(2) Solid Waste - FY 08-09 Detailed Work Plan Budget-Mosquito Control - $35,000.00

(3) Columbia County Fire Department Auxiliary, Inc. - By-Laws, and Mission Statement

(4) Columbia County Employment Goals 2008 through 2012 for Affirmation Action Plan - Resolution

(5) Request for Fireworks Permit - Lake City Moose Lodge #624 -Fireworks Show at Watertown Lake on July 4th. 2008

(6) Extension Department - Request Approval to Advertise and Hire a New Family and Consumer Science Agent Position - Hiring Freeze Waiver

(7) Agreement - Columbia County/City of Lake City Interlocal Agreement - Two Cent Local Option Gas Tax

(8) FY 06-07 Budget Closeout Requests (a) Resolution Approval of Internal Loan to the Economic

Development Fund (b) Final Budget Amendment (No increase in total

appropriations)

"*"'*"NOTE: COMMENCING JULY 3, 2008 COMPLETE AGENDA PACKETS WILL NO LONGER BE COPIED FOR DISTRIBUTION. THE COMPLETE PACKETS WILL BE AVAILABLE BY ACCESSING THE COUNTY WEBSITE AT www. columbiacountyfla. com

11

District No. 1 - Ronald Williams District No. 2 - Dewey Weaver District No. 3 - George Skinner District No. 4 - Stephen E. Bailey District No. 5 - Elizabeth Porter

TO: Dale Williams, County Manager

FROM: Hoyle Crowder, Public Works Director ,:J.:/;L DATE: May 29, 2008

SUBJECT: Budget Amendment Number 07-29

I am requesting Board approval for Budget Amendment Number 07-29 to transfer funds from 101.8400.584-90.99, Contingency/Reserve, to 101.4260.541.30.56, Gas & Oil Charges. This transfer will allow for the continuation of gas and diesel purchases for County fleet.

Should you have any questions, please do not hesitate to contact this Office. I appreciate your continued cooperation and support of the Public Works Department.

/lsg

Attachment: Budget Amendment #07-29

XC: Mary Sue George, Accounting Margaret Watkins, Stockroom

BOARD MEETS FtRST THURSDAY AT 7 00 PI~

ANO THIRD THURSDAY AT 7 00 PM

P. 0. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

District No. 1 • Ronald Williams District No. 2 • Dewey WeBNer District No. 3 • George Skinner District No. 4 • Stephen E. Bailey District No. 5 • Elizabeth Porter

.. Public Works Department

Budget Amendment FY 2007-2008

May 29, 2008

Number: 07-29

Fund: TransPortation

From To Amount

101-8400-584-90.99 101-4260-541-30.56 $427,825 (Contingency/Reserve) (Gas & Oil Charges)

Description: The Columbia County Public Works Department requests this Budget Amendment in order to continue to purchase gas and diesel for County Fleet.

Reference:

BOARD MEETS i::1AST THURSDAY AT 7 00 PM


,,P 0. BOX 1529 LAKE CITY, FLORIDA 32056-1529 PHONE (386) 755-4100

I

District No. 1 • Ronald Williams District No. 2 - Dewey Weaver District No. 3 • George Skinner District No. 4 - Stephen E. Bailey District No. 5 - Elizabeth Porter

June 10, 2008

MEMO

TO: Lisa K.B. Roberts, Assistant County Manager

FR: Bill Lycan~-Solid Waste Director

RE: FY08-09 Detailed Work Plan Budget-Mosquito Control

Please find attached Two (2) original copies of the Detailed Work Plan Budget for mosquito control; to be placed on the June 19, 2008 agenda.

DACS proJXlses the county's funding for FY07-08 to be $35,000.00. This is a reduction from last year's $37,000.00 fonding.

The Detailed Work Plan Budget forms, upon approval by the Board are to be signed by the Chairman of the Board and notarized.

Please return the original copies to me for forwarding to DACS by the July 15. 2008 deadline. Upon receiving an acceptance copy from DACS a copy will be forwarded to you for your files.

lfyou have any questions regarding any of this information, please let me know.

/pd!

XC: 2008-2009 Mosquito Control Budget File

BOARD MEETS FIRST THURSDAY AT 7 00 PM

ANO THlRO THURSDAY AT 7 00 PM

P. 0. BOX 1529 LAKE CITY. FLORIDA 32056-1529 PHONE (3B6i 755·4100

-··· ··.:_.',;_ Florida Department of Agriculture & Consumer Services :r:· ,- 'i Division of Agricultural Environmental Services

Bureau of Entomology and Pest Control .. ,

Chartes H.Bronson DETAILED WORK PLAN BUDGET COMMISSIONER

Recommend For Approval: FOR FISCAL Yl:AR BEGINNING: OCTOBER 1, 2008 Prepared By: William W. Lican ENDING: SEPTEMBER 30, 2009 DATE: June S1 2008

DATE: Approved:

Bureau of Entomology and Pest Control COUNTY or DISTRICT: Columbia County Chairman, Boan:I of County CommlHlonera

DATE: AUTHORITY: Chapter 388.341 F.S. DATE,

Approved By:

Paa• 1 al 3 10IIEPA1D,_ PROOMM EI.BIENT8 ......... c_,TTnE RateorUnn. Total c:..t ...... s- GeneralQio--10 Personal Services 12 WIiiiam W. Lycan, Director 12 mon salary 0.00 0.00 0.00 71,801.00 13 (Ronald 0. Brooks. Mosquito Control Operator) 6mon $7.87 phr 2,900.00 2,900.00 0.00

(James Albritton, Mosquito Contol Operator) 6 mon $7.87 phr 2,900.00 2,900.00 0.00 (Ronald W. Hanks Sr. Mosquito Control Oper) 6 mon $7.87 phr 2,900.00 2,900.00 0.00 (Robert L. Timmons. Mosquito Control Oper) 6 mon $7.87 phr 2,900.00 2,900.00 0.00 (Jerry V. Ward, Mosquito Control Operator) 6 mon $7.87 phr 2,900.00 2,900.00 0.00

0.00 0.00 0.00 20 Perwonal Benefits

21 FICA Tana year 1,109.00 1,109.00 0.00 22 Retirement Contributions year 1,460.00 1,460.00 0.00 23 Life and Health Insurance 0.00 0.00 0.00 24 Wortcer's Compensation year 1,965.00 1,965.00 0.00 2S Unemployment Compensation 0.00 0.00 0.00

30 Operating Expenses 31 Pen10nal Services

31.1 Tax Aueaaor (Property Appraiser) Fees 0.00 0.00 0.00 31.2 Tax Collector Fees 0.00 0.00 0.00 31.3 Legal and Engineering Services 0.00 0.00 0.00 31.4 Medical Servtcee 0.00 0.00 0.00

32 Accounting Auditing 0.00 0.00 0.00 33 Court Reporter Services 0.00 0.00 0.00 34 Other Conb'acbJal Services 0.00 0.00 0.00 36 Pension Benefits 0.00 0.00 0.00

40 Travel and Per Diem

40.1 Per Diem or Meals 1,100.00 100.00 1,000.00 40.2 Incidental Trave Expenses 400.00 400.00 0.00 40.3 Reimbursement for use of personal vehlcles 0.00 0.00 0.00

Subtotals Carried Forward 20,534.00 19,534.00 1,000.00 71,801.00 0.00 DACS Fonn 13623 (rev. 5/03)

••• Florida Department rJ Agriculture & Consumer SeMCeS~~ ~{,..,

Division of Agricultural Enviroomeotal Services Bureau of Entomology and Pest Control

DETAILED WORK PLAN BUDGETCharin H.Bronson COMMISSIONER Recommend For Approval: FOR FISCAL YEAR BEGINNING: OCTOBER 1, 2008 Prapared By: William W. Ly:can

ENDING: SEPTEMBER 30, 2009 DATE: June 51 2008 DATE: Approved By: Approved: Bureau of Entomology and Pest Control COUNTY or DISTRICT: Columbia County Chairman, Board of County Commissioners

DATE: AUTHORITY: Chapter 388.341 F.S. DATE:

Page 2 of 3 TO BE PAID FROM PltOGRAII ELEMENTS

mu -or RalltarUntt Tollll Caot l.ocol - General CapitalQ,mllly - Can1ed Forward from Pag& 1 20,534.00 19,534.00 1,000.00 71,801.00 0.00 41 Communication Servic&B o_oo 0.00 0.00 42 Freight Servlcee 0.00 0.00 0.00 43 Utlllty Services 0.00 0.00 0.00 4,4 Rentals and Leases 0.00 0.00 0.00 45 Insurance 0.00 0.00 0.00

46 Repair and Maintenance Servlcn 46.1 Maintenance of Buildings and Ground 0.00 0.00 0.00 46.2 Maintenance of Automotive Equlpmen 6,000.00 6,000 00 0.00 46.3 Maintenance of Office Equipment 0.00 0.00 0.00

46.4 Maintenance of Other Equipment 0.00 0.00 0.00 Materials for Minor Structural

46.5 lmorovements and Maintenance of 000 0.00 0.00 Materials for Constructions and

46.6 .. 0.00 0.00 0.00 47 Printing and Binding 0.00 0 00 0.00 48 Promotional Activities 642.00 642.00 000

49 Other Current Charges and Obllgatlona Payments to Other Government

49.1 Anencl.. 0.00 0.00 0.00 49.2 Advertising 0.00 0.00 0.00

50 Supplies and Matertels 61 IOfflc• Supplies/ Materials I I I I I

52 Operating Supplles

52.1 Gas 7,500.00 7,500.00 0.00 62.1 Oil 1,500.00 1,500.00 0.00 52.1 Lube 1,000.00 1.000.00 0.00 52.2 Chemicals (Adultlcide) ex. Naled 51,500.00 17,500.00 34,000.00 62.2 Chemicals (Larvlclda) ex. Bti

62.2 Additives 0.00 0.00 0.00 Subtotals Carried Forward 88,676.00 53,676 00 35,000.00 71,801.00 0.00 OACS Fonn 13623 (rev. 5103)

Florida Department of Agriculture & Consumer Services FOR COUNTY OR~-~ OMSion of Agricultural Environmental Services DISTRICT USE OHLY

DETAILED WORK PLAN BUDGET • ARTHROPOD CONTROL"'-,i'

Charles H.Bronson COMMISSIONER

Recommend For Approval: FOR FISCAL YEAR BEGINNING: OCTOBER 1, 2008 Prepared By: William W. Lican ENDING: SEPTEMBER 30, 2009 I DATE: June 51 2008

DATE: Approved By: I Approved:

Bureau of Entomology and Peat Control ICOUNTY or DISTRICT: Columbia County Chalnnan, Board of County CommissionerI DATE: AUTHORITY: Chapter 388.341 .F.S. DATE, .... 3 of 3 TO BE PAID FROM PROGRAM ELEMENTS

Period ormu RattorUnlt TatalCaot Local s- GM191'111 C..pltalQuonttty"""""' Carried Forward from Page 2 88,676.00 63,676.00 35,000.00 71,801.00 0.00 62.2 Solvents 0.00 0.00 0.00

Clothing and Wearing Apparel52.3 0.00 0.00 0.00 52.4 Miscellaneous Supplies and Incidentals 0.00 0.00 0.00 62.5 Tools and Small Implements 0.00 0.00 0.00

&4 Books, Pubs, Subscriptions, 215.00 215.00 0.00 54 M8mbe,-hips • 2@$36.00 FMCA 70.00 70.00 54 Membe,-hlps - 1@ $65.00 NtACA 65.00 65.00.. 0.00 0.00

60 Capital Outlay 61 Land 0.00 0 00 0.00 62 Building 0.00 0.00 0.00 63 Improvements other than Bulldlnns 0.00 0.00 0.00 6-4 Machinery and Eauipment 0.00 0.00 0.00 71 Principal 0.00 0.00 0.00 0.00 72 Interest 0.00 0.00 0.00 0.00 89 Contingency (Current Year) 0.00 0.00 0.00 0 00 99 Payment of prior year accounts 0.00 0.00 0.00 0.00

Total Expenditure Budget and Changes 89,026.00 54,026.00 35,000.00 71,801.00 0.00 0.001 Reserves - Future Capital Outlay 0.00 0.00 0.00 0.002 Reserves - Self-Insurance 0.00 0.00 0.00

Reserves - Cash Balsnce to be can1ed over 0.003 0.00 0.00 0.00 0.004 Resaves - Sick and Annual Leave 0.00 0.00 0.00

Total Reserves Ending Balance 0 00 0.00 0.00 0.00 0.00 Total Budgetary Expenditures and Balance 89,026.00 54,026.00 35,000.00 71,801.00 0.00

TOTALS 89.026.00 54,026.00 35,000.00 71,801.00 0.00 DACS Form 13623 (rev. 6103)

' ' Columbia County Fire Department Auxiliary, Inc. ,

' '

~'IHI <JI ul1l, .;: 't1S.3K,ners

BY-LAWS •;01umb1a Cuunty

Article I President and Vice President: 1. The President shall preside at all meetings of the Auxiliary and shall have general

supervision, direction, and the control of the affairs of the Auxiliary. The President shall sign all contracts and drafts relative to the Auxiliary. Checks, in order to be officially executed, must be executed by the Treasurer with knowledge and permission of the President.

2. The Vice President shall, in the absence or incapacity of the President, assume all duties and powers of the President.

Artlcle II Treasurer: 1. The Treasurer shall have the care and custody of and be responsible for all funds of the

Auxiliary and shall deposit the same in the name of the Auxiliary in such banks as the Auxiliary may so designate.

2. The Treasurer may, subject to the direction of the Auxiliary officers, and in accordance with such requirements for acknowledgment and permission, sign, make, and endorse in the name of the Auxiliary, all checks, drafts, and order for payment of money. The general account checks of the Auxiliary, in order to be officially executed, must have the knowledge and permission of the President.

3. The Treasurer may, after approval by the Auxiliary or the President, pay all vouchers and approve such requisitions and purchase orders as may be authorized by the Auxiliary.

4. The Treasurer shall render a report of the finances of the Auxiliary at each regular meeting and at such other times as may be required.

5. The Treasurer shall keep an accurate and correct set of books of accounts of all business transactions, requisitions, purchase orders, vouchers, and invoices as are necessary to the operation of the business of the Auxiliary. The Treasurer shall do and perform all duties incidental to the office of Treasurer.

Article Ill Secretary: 1. The Secretary shall keep the minutes and records of the Auxiliary, provide notice of

meetings to Auxiliary members, attend to correspondence of the Auxiliary and shall perform such other duties as are necessary and incidental to the office of Secretary.

2. The Secretary shall continuously maintain a true list of all Auxiliary members and shall provide same, when requested, to the officers of the Auxiliary and the Chief of the Fire Department.

Article IV Meetings and Quorum: 1. The annual organizational meeting of the Auxiliary for the appointment of officers and

for the transaction of other such business as may come before the Auxiliary shall be held on the second Tuesday of March of each year.

2. The regular meeting of the Auxiliary shall be held on the second Tuesday of every month starting with January of each year. Time and place of each meeting shall be determined by the President of the Auxiliary and notice given to members 48 hours prior to the said meeting.

3. Special meetings of the Auxiliary shall be held at the discretion of the President, or the Vice President in the absence of the President, and notice of the special meeting shall be given at least 48 hours in advance of the said meeting.

4. A minimum of two members of the executive board and including five voting Auxiliary members, shall constitute a quorum, enabling the Auxiliary to undertake any and all business at a meeting held by the said Auxiliary. In the absence of a quorum, the Auxiliary may undertake no business.

Artlde V Voting Method: 1. Votes on all motions or resolutions shall be by "Ayesn and "Nays~ or show of hands. No

secret ballots shall be utilized, except for the nominations or appointment of officers. 2. All decisions of the Auxiliary, unless otherwise stated in these by-laws, or agreed upon

by a majority of the Board of Directors, shall be by a simple majority.

Article v1 committees: 1. ft is the policy of the Auxiliary to operate as a committee of the whole on matters of

policies, decisions, and expenditures. However, since the details of the Auxiliary are sometimes voluminous in nature, the President, during their term In office may appoint committees at their discretion for undetermined periods of time.

2. The function of such committees shall be as so established by the President. 3. A board member shall be ex-officio member of all committees as hereinafter

established. 4. The President shall have the discretion to create any committees as deemed necessary

at any time during their term in office.

Article VII Order of Business: 1. The following is the order of business to be followed at the Auxiliary Meetings:

a. Call Meeting to Order b. Roll Call c. Reading of Minutes d. Report of Treasurer e. Committee Reports f. Old Business g. New Business h. Adjournment

2. This order of business is subject to change at any time prior to said meeting by order of the President or the Vice-President in the absence or incapacity of the President. It is also specifically understood that the President shall determine all rules of parliamentary procedure at said meetings and that the same shall not necessarily be determined in

accordance with Roberts Rules of Order, revised, as same does not control at the Auxiliary meetings.

Article VIII Membership: 1. Membership in the Auxiliary is open to all family members, including but not limited to

spouses, children and parents, of all current members of the Columbia County fire Department and its Volunteer Division.

Article IX Assistance Criteria: 1. loss Assistance

a. Must have suffered a loss due to fire, accident, or natural disaster. b. Must be referred by a member of the CCFD, it's Auxiliary, Volunteer Program, or

an employee thereof. c. Decisions regarding who receives assistance and what assistance is given are the

sole discretion of the CCFD Auxiliary and its Board of Directors. 2. Christmas/Holiday Gift Program

a. Must be a legal resident of Columbia County, Florida. b. Must be referred by a member of CCfD, it's Auxiliary, Volunteer Program, or an

employee thereof. c. Decisions regarding who receives assistance and what assistance is given are the

sole discretion of the CCfD Auxiliary and its Board of Directors. 3. Assistance to Firefighters

a. Assistance will be given to any member of the CCFD or its employees on scene of a fire, accident, or natural disaster. Assistance will also be given to any member of the CCFD or its employees due to hardship or unforeseen disaster. Assistance will also be given in event of injury, illness, or death of any CCFD employee or their immediate family.

Article X Fire Safety Education: It is the intent of the Auxiliary to assist the residents of Columbia County, before, during and after a fire, or other related disaster, by teaching and informing the public, in conjunction with the CCFD, about fire safety, fire prevention and what to do before, during, and after a fire. This will be accomplished by working with the CCFD to plan and stage fire safety prevention events.

Article XI Fundraislng: The Auxiliary will acquire monies through various fund raising events and activities approved by the Board of Directors.

Article XII Events: The CCFD Auxiliary will foster positive community relations through various events. This will include but not be limited to BBQ's and Christmas party.

Article XIII Amendment:

The By-laws of this corporation may be amended, repealed, or added to, or new By-laws may be adopted, by the Board of Directors; or a majority of a quorum of members present at such meeting duly called for that purpose.

Adopted this 12t11 day of May, 2008

. \/1Q0;\_{c; OlJ:,vu..0~'1-it__)

President

Tr asurer

1llrpartmrnt of @!tatr

I certify the attached is a true and correct copy of the Articles of Incorporation of COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY, INC., a Florida corporation, filed on May 30, 2007, as shown by the records of this office. a The document number of this corporation is N07000005404. I]

a a a

~u a I] a a a

a a

Given under my hand and the Great Seal of the State of Florida

at Tallahassee, the Capitol, this the Thirty-first day of May, 2007

}i[i rt~. ~rufun· ,;§ure!atl:! of ~tat,,

1

May 31, 2007

MARLIN M FEAGLE FEAGLE & FEAGLE ATTORNEYS PA PO BOX 1653 LAKE CITY, FL 32056-1653

The Articles of Incorporation for COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY, INC. were filed on May 30, 2007 and assigned document number N07000005404. Please refer to this number whenever corresponding with this office regarding the above corporation. The certification you requested is enclosed.

PLEASE NOTE: Compliance with the following procedures is essential to maintaining your corporate status. Failure to do so may result in dissolution of your corporation.

A corporation annual report must be filed with this office between January 1 and May 1 of each year beginning with the calendar year following the year of the filing/effective date noted above and each year thereafter. Failure to file the annual report on time may result in administrative dissolution of your corporation.

A federal employer identification (FEI) number must be shown on the annual report form prior to its filing with this office. Contact the Internal Revenue Service to insure that you receive the FEI number in time to file the annual report. To obtain a FEI number, contact the IRS at 1-800-829-3676 and request form SS-4 or by going to their website at www.irs.ustreas.gov.

Should your corporate mailing address change, you must notify this office in writing, to insure important mailings such as the annual report notices reach you.

Should you have any questions regarding corporations, please contact this office al the address given below.

Tammy Hampton, Document Specialist New Filing Section Leiter Number: 207A00037404

P.O. BOX 6327 -Tallahassee, Florida 32314

ARTICLES OF INCORPORATION (_,)

l,')· .. C)

COLUMBIA COUNTY FIRE DEPARTMENT .. ,AUXILIARY, INC. ; ..-~ ' r ,,-.:- ·~ I)?

N--::: r.; N. '

We, KATHLEEN D' ANTONIO and LARI WEHINGER, the undersigned

incorporators, hereby execute, acknowledge and file with the Secretary of State of the

State of Florida these Articles of Incorporation for the purpose of forming a corporation

not for profit in accordance with the laws of the State ofFlorida.

ARTICLE I

NAME AND ADDRESS

The name of this Corporation shall be COLUMBIA COUNTY FIRE

DEPARTMENT AUXILIARY, INC. The address of this Corporation shall be 1468

SW Main Boulevard, Suite 105-47, Lake City, Florida 32025, or such other address

within the State of Florida as the Board of Directors may from time to time designate.

ARTICLE II

PURPOSE AND LIMITATIONS

A. (I) The nature, object and purpose for which this Corporation is

exclusively organized and operated is to provide support and give assistance to the

residents of Columbia County, Florida, who suffer losses due to fire. Also to assist

needy families in Columbia County during the holiday season with donations of gifts,

money and other tangible and intangible donations and services.

(2) This Corporation shall receive and maintain funds of real and/or

tangible and intangible personal property and, subject to the restriction and limitations

hereinafter set forth, shall use the whole or any part of the income therefrom and the

principal thereof exclusively for its charitable and educational purposes.

8. No part of the net earnings of the Corporation shall inure to the benefit of

or be distributed to any member, director or officer of the corporation, or any private

individual (except that reasonable compensation may be paid for services rendered to or

for the Corporation affecting its purpose); and no member, director or officer of the

Corporation, or any private individual, shall be entitled to share in the distribution of any

of the corporate assets on dissolution of the Corporation. No substantial part of the

activities of the Corporation shall be the carrying on of propaganda or otherwise

attempting to influence legislation; and the Corporation shall not participate in, or

intervene in (including the publication or distribution of statements), any political

campaign on behalf of any candidate for public office.

(C) Notwithstanding any other provisions of these Articles of Incorporation,

the Corporation shall not conduct or carry on any activities not permitted to be conducted

or carried on by an organization exempt under Section 50l(c)(3) of the Internal Revenue

Code or the regulations issued thereunder, or by an organization, contributions to which

are deductible under Section 170( c )(2) of such code and regulations issued thereunder.

(D) Upon the dissolution of the corporation, assets shall be distributed for one

or more exempt purposes within the meaning of Section 50l(c)(3) of the Internal

Revenue Code, or corresponding section of any future federal tax code, or shall be

distributed to the federal government, or to a state or local government, for a public

purpose. Any such assets not so disposed of shall be disposed ofby the Circuit Court of

2

the county in which the principal office of the corporation is then located, exclusively for

such purposes or to such organization or organizations, as said Court shall determine,

which are organized and operated exclusively for such purposes.

ARTICLE III

POWERS AND LIMITATIONS

This Corporation shall have and exercise all powers provided by the laws of the

State of Florida pertaining to Corporations not for profit including, but not limited to,

Chapter 617 Florida Statutes, and future amendments thereto, or succeeding statutes

pertaining to Corporations not for profit in the State of Florida, that are necessary or

convenient to effect any and all of the charitable and educational purposes for which the

Corporation is organized, subject, however, to the following:

(A) This Corporation shall be operated exclusively for, and shall only have the

power to perform, activities exclusively within the meaning, requirements and effect of

Section 50 l(c)(3) of the Internal Revenue Code of 1954, as amended heretofore or

hereafter.

(B) This Corporation shall not engage in any act of self-dealing as defined in

Section 4941 (d) of the Internal Revenue Code of 1954, or corresponding provisions of

any subsequent Federal tax law.

(C) This Corporation shall distribute its income for each taxable year at such

time and in such manner as not to become subject to the tax on undistributed income

imposed by Section 4942 of the Internal Revenue Code of 1954, or corresponding

provisions of any subsequent Federal tax laws.

3

(D) This Corporation shall not retain any excess business holdings as defined in

Section 4943(c) of the Internal Revenue Code of 1954, or corresponding provisions of

any subsequent Federal tax laws.

(E) This Corporation shall not make any investments in such manner as to

subject it to tax under Section 4944 of the Internal Revenue Code of 1954, or

corresponding provisions of any subsequent Federal tax laws.

(F) This Corporation shall not make any taxable expenditures as defined in

Section 4945( d) of the Internal Revenue Code of 1954, or corresponding provisions of


(G) This Corporation shall not engage in any prohibited transaction as defined

in Section 503(b) of the Internal Revenue Code of 1954, or corresponding provisions of


ARTICLE IV

MEMBERS

The membership shall comprise the initial Board of Directors of this Corporation

and such other persons over 18 years of age or entities as may from time to time be

elected and admitted to membership by majority vote of the Board of Directors of the

Corporation in accordance with the provisions of the By-Laws of the Corporation.

4

ARTICLE V

DIRECTORS AND OFFICERS

(A) The affairs of this Corporation shall be managed by a Board of Directors of

not less than three and as further determined by the By-Laws adopted by the Board of

Directors.

(B) Officers shall be elected bi-annually by majority vote of all members in

good standing who are present at the annual or special-called meeting where the election

of officers is held. Multiple offices may be held by the same person. The duties of the

respective officers and the manner of filing vacancies in the offices of the Corporation

shall be provided in the By-Laws.

(C) The manner of filling vacancies in the Board ofDirectors shall be provided

in the By-Laws of the Corporation. A quorum for the transaction ofbusiness shall be a

majority of the directors qualified and active, and the act ofa majority of the directors

present at a meeting at which a quorum is present shall be the act of the directors.

Meetings of the directors may be held within or without the State of Florida.

(D) Directors and officers of this Corporation may be removed as provided in

the By-Laws of the Corporation.

ARTICLE VI

INITIAL BOARD OF DIRECTORS

The initial Board of Directors shall consist of two (2) directors.

5

The names and addresses of the members of the initial Board of Directors who,

subject to these Articles, the By-Laws of this Corporation and the laws of the State of

Florida, shall hold office for the first year of the existence of this Corporation or until an

election is held by the members for the election of permanent directors or until their

successors have been duly elected and qualified are:

Name Address

Kathleen D 'Antonio 474 SW Flatt Glen Lake City, Florida 32024

Lari K. W ehinger 322 SW Story Place Lake City, Florida 32024

ARTICLE VII

REGISTERED OFFICE AND REGISTERED AGENT

The name of the Corporation's initial registered agent at the following address is

Kathleen D'Antonio, 474 SW Flatt Glen, Lake City, Florida 32024. The Corporation

shall keep the Department of State of the State of Florida informed of the current city,

town, or village and street address of said registered office together with the name of the

registered agent.

ARTICLE VIII

INCORPORATORS

The names and addresses of the incorporators to these Articles of Incorporation

are as follows:

Name Address

Kathleen D 'Antonio 474 SW Flatt Glen Lake City, Florida 32024

6

Lari K. W ehinger 322 SW Story Place Lake City, Florida 32024.

ARTICLE IX

BY-LAWS

The By-Laws of this Corporation may be made, altered, or rescinded from time to

time in whole or in part by a majority vote of the directors of this Corporation present at

any meeting of the Board of Directors at which a quorum is present and notice of the

proposed action with respect to the By-Laws has been waived by a majority of the

members of the Board of Directors or mailed by the secretary of this Corporation to all of

the members of the Board of Directors at least three days before the meeting.

ARTICLEX

AMENDMENT OF ARTICLE OF INCORPORATION

These Articles may be amended by Resolution adopted by a two-thirds vote of the

members of the Corporation present at any meeting duly called and convened; provided,

however, that notice of the proposed action with respect to the Articles of Incorporation

shall have been waived by a majority of the members of the Corporation or ten days

advance notice of the amendment or amendments to be considered at such meeting shall

have been given in writing, Personally or by mail to each member of the Corporation

prior to such meeting. All actions, including but not limited to Amendment(s) of Articles

of Incorporation, required to be taken at any meeting may be taken by written consent as

provided in Florida Statutes, as now amended, or as same may be amended in the future.

7

ARTICLE XI

NON DISCRIMINATION

In performing its activities, the Corporation shall not discriminate against any

individual because of such individual's race, color, religion, sex, national origin, age,

handicap, or marital status.

ARTICLE VII

BOOKS AND RECORDS

Section I. Records to Be Kept. The Corporation shall keep correct and

complete books and records ofaccount and also shall keep minutes of proceedings of its

members, Board of Directors, and committees having, and of, the authority of the Board

of Directors, and shall keep at the registered or principal office a record giving the names

and addresses of the Board of Directors.

Section 2. Inspection of Records. Except as provided in Section 3, all records,

books, accounts, receipts, and other documents made or maintained by the Corporation

shall be available for inspection by the Board of County Commissioners of Columbia

County or any designated agent or representative of the Board of County Commissioners.

R

8

STATE OF FLORIDA COUNTY OF COLUMBIA

#The foregoing instrument was acknowledged before me thi day of

~,_,___"',."=f-1..-' 2007, by KATHLEEN D' ANTONIO and LARI INGER who are perso ly known to me or who have produced Florida driver's licenses as identification. . S Edenfield

..~~~W.'f.V1,, Diane . 461,)>""Ji. ·c;c:-. Commission# DD514 · '~ .•• 2010 (NOTA!ttf~:~:,-~~.~~. ~.~~,;~; '°'"'""

SEAL) My Commission Expires:

9

CERTIFICATE DESIGNATING PLACE OF BUSINESS, OR DOMICILE FOR THE SERVICE OF PROCESS WITHIN THIS ST ATE,

NAMING AGENT UPON WHOM PROCESS MAY BE SERVED

In pursuance of Chapter 48.091, Florida Statutes, the following is submitted, in

compliance with said Act.

First, that COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY,

INC., desiring to organize under the laws of the State of Florida, with its principal

office, as directed in the Articles oflncorporation at the City of Lake City, Florida, has

named KATHLEEN D' ANTONIO, 4 74 SW Flatt Glen, Lake City, Florida 32024, as

its Agent to accept service of process within the State.

ACKNOWLEDGMENT

Having been named to accept service of process for the above styled corporation,

at place designated in this Certificate, I hereby accept to act in this capacity, and agree to

comply with the provisions of said Act, relative to keeping open said office.

KATHLEEN D'ANTONIO

0006)

DR-14IConsumer's Certificate of Exemption l R. 04/0511 /28/07Issued Pursuant to Chapter 212, Florida Statutes

DEPARTMENT OF REVENUE

85-8013938398C-1 10/23/2007 10/31/2012 501(C)(3) ORGANIZATION Cenificate Number Effective Date Expiration Date ExempUon Category

This certifies that

COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY INC 508 SR 247 SW LAKE CITY FL 32025

is exempt from the payment of Florida sales and use tax on real property rented, transient rental property rented, tangible personal property purchased or rented, or services purchased.

DR-14 I Important Information for Exempt Organizations ] R.04/05

DEPARTMENT OF REVENUE

1. You must provide all vendors and suppliers with an exemption certificate before making tax-exempt purchases. See Rule 12A-1.038, Florida Administrative Code (FAG).

2. Your Consumer's Certificate of Exemption is to be used solely by your organization for your organization's customary nonprofit activities.

3. Purchases made by an individual on behalf of the organization are taxable, even if the individual will be reimbursed by the organization.

4. This exemption applies only to purchases your organization makes. The sale or lease to others by your organization of tangible personal property, sleeping accommodations or other real property is taxable. Your organization must register, and collect and remit sales and use tax on such taxable transactions. Note: Churches are exempt from this requirement except when they are the lessor of real property (Rule 12A-1.070, FAG).

5. It is a criminal offense to fraudulently present this certificate to evade the payment of sales tax. Under no circumstances should this certificate be used for the personal benefit of any individual. Violators will be liable for payment of the sales tax plus a penalty of 200% of the tax, and may be subject to conviction of a third degree felony. Any violation will necessitate the revocation of this certificate.

6. If you have questions regarding your exemption certificate, please contact the Exemption Unit of Central Registration at 850-487-4130. The mailing address is PO BOX 6480, Tallahassee, FL 32314-6480.

INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY P.O. BOX 2508 CINCINNATI, OH 45201

Employer Identification Number: 11-3816074

Date: OCT }'t 2007 DLN: 17053275024017

COLUMBIA COUNTY FIRE DEPARTMENT Contact Person: AUXILIARY INC GARY MUTHERT ID# 31518

1468 SW MAIN BLVD STE 105-47 contact Telephone Number: LAKE CITY, FL 32025-1116 (877) 829-5500

Accounting Period Ending: December 31

Public Charity Status: 170 (b) (1) (A) (vi)

Form 990 Required: Yes

Effective Date of Exemption: May 30, 2007

Contribution Deductibility: Yes

Advance Ruling Ending Date: December 31, 2011

Addendum Applies: No

Dear Applicant:

We are pleased to inform you that upon review of your application for tax exempt status we have determined that you are exempt from Federal income tax under section SOl{c) (3) of the Internal Revenue Code. Contributions to you are deductible under section 170 of the Code. You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve any questions regarding your exempt status, you should keep it in your permanent records.

Organizations exempt under section 501(c} (3) of the Code are further classified as either public charities or private foundations. During your advance ruling period, you will be treated as a public charity. Your advance ruling period begins with the effective date of your exemption and ends with advance ruling ending date shown in the heading of the letter.

Shortly before the end of your advance ruling period, we will send you Form 8734 1 Support Schedule for Advance Ruling Period. You will have 90 days after the end of your advance ruling period to return the completed form. We will then notify you, in writing, about your public charity status.

Please see enclosed Publication 4221-PC, Compliance Guide for 50l(c) (3) Public Charities, for some helpful information about your responsibilities as an exempt organization.

Letter 1045 (DO/CG)

COLUMBIA COUNTY FIRE DEPARTMENT

Sincerely,

Robert Choi Director, Exempt Organizations Rulings and Agreements

Enclosures: Publication 4221-PC Statute Extension

Letter 1045 (DO/CG)

e S:-iN~2l}tc!,;--.<m organization organized and operated E1.lCclush1ety for testing for pubiic safety. -t ::oo(a){jj <.<nd HOtbl(1)lAjf1V)-ar1 organization operated tor the benefit of a colleQ~ or u11ivqndt=

cperat"lfj bf a goverr:mootal unit '!J .509{:ij( I} Jnd 17D(u/f1)(.l\){vi;---an organization that recerves a substantlal part of its financial !:t...--

cl contrfouticns from pub!l~ly supported organizations, from a governmental unit, or trorr- ihe n 509(a){2}·-,rn organi7.at!on that normaJly receives not more 1han one~third of Its financial si.Jpp-

ln"ostmer.t income and receives more than one-third of lts financial support from contrib'Jtic::: f-ees, ,:md gr~ r,roeipts trom activrties related to Its e.lCempt functions (subject to certain exce A pL,b;1c1y ~L:ppurtOO organization, but unsure if It is described in 5g or 5h. The organization v-ci3'ild.(\ tho c:,rr'det status,--~~--~-----------· -·~-~-----

fi 1f y'.'.lu che<-1.•'.:0 h·J:-< g, h, er i in -question 5 above, you must request either an advance or a deflnit .-: as81'9ctlr.g or,e ()f tha boxes balow. Refer to the instructions to determine which ty~ of ru!lng Y'Jl! a!::!

a Requer,t 1,,r Adv!l'1ce Ruling: By check,ng this box and signing the consent, pursuant to se= the Code ynu request an advance ruling and agree to extend the statute of limitations 0n the <::r'{ctse t.:1x ti(lder section 4940 of the Code. The tax wm apply only if you do not establish put= at tt1~ e,;d r..,~ t~B f.-)'Aar ndvan:e rullng period. The assessment period will bt' (1xtemlOO for tt-'JG&.rr; !o 2. ,,enm, ,1 months, and 15 days oeyor,d the end of the fir6t year. Yf';<.1 have 1J1c: ri~lit -thH a,,tenii.ic;r1 to a rr:utuaUy agreed-upon pel"1od of time or issue(s). Publication 1035, /Extendir-· Ai:sassm~11t f:ieriod, provides a more detailed explan.atlon of your rights and the connequencEm you mak11. You mu.y obtain Publication 1035 free of charge from the lRS web site at www.irs. _ tc.:1-frae HlOG-62S-3676. Signing this consent will not deprive you of any appeal rights to wh;;,,; ::;ttlerv,..-isr) be antltlecL If you decide not to extend the statute of !Imitations, you are not eJig!bl "=!!II :"'l11!ng,

Cornlenl Fixing Period of Llmllalions Upon Assessment of Tax Under Section 4940 of the

Kathleen O'AntonJo .............. -----·~········................. -(Typo or print name at sigmir)

President ... " -- " - -; .. '". -- . (Type or pnn, •n:;e or authority of signer)

F

b Request for Oetin!llve Ruling: Check this box If you have completed one tax year o! at least you are raqu:1jJti11g a .:Jeftr.ltive r.i!ing. To confirm your public support status, answer fine 6b0) iii g in line 5 above. Answer line 6b(IQ If you checked box h in line 5 above. It you checked box i answer both lines 6b(ij and (i~.

01 (a) Enter 2% of line 8, column (e) on Part IX-A. Statement of Revenues and Expenses. _ lbl Attach a list showing the name and amount contributed by each person, company, or -

gifts totaled more than the 2% amount. If the answer is "None," check this box. 00 (al For each year amounts ara Included on lines 1, 2, and 9 of Part IX-A. Statement of Re'-

E'xpenses. attach a list showing the name of and amount received from each disqualifia answer is ''None," check this box.

!bl For each year amounts ara Included on line 9 of Part IX-A. Statement of Revenues and a list showing the name of and amount recetved from each payer, other than a disqualii payments were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Rever-Expenses. or (21 $5.000. If !he answer is "None," check this box.

7 Did you receive any unusual grants during any of the yAars shown on Part IX-A. Statement of Revenues and Expenses? If ..Yes," attach a 11st including the name of the contributor, the datE!!!!!' amount of the grant, a brief desciiption of the grant. and explain why It is unusual.

--------------

0

EiN_,_11__3816074

e 509,'.n.)(4;-,1:, organi~ation organized and operated exclusively tor testing for public safety. , ~::O-J(a)(1) nr;C 170:b)(1}(A)(iv~an organization operated for the benefit of a colleg~ or vn1v'!r:::;ity 1h31 is 0,.11,,r:~d or ~

cpc:-atH<J b:,1 a go'lemmentai unit.

g 509(;:i)( l) and 170(b)(1)(A)(vi~an organization that receives a substantial part ot its financial ~uppo:t in the for~n t.Z1

of contributicns frorn publicly supported organizations, from a governmental unit, or fm,ri, the general public h 509(a){2)-an organizatlon that normally receives not more than one-third of its financial support from qross

lnv~tment income and receives more than one-third of its financial support from contributions, memb2rs:,:r, foes, .1nd gross receipts trom activities related to its exempt functions (subject to certain exceptior.s).

A p1.ib;1dy .•wp;.:;orted organization, but unsure if it is described in 5g or 5h. The organization would !ikP. +.l1u IRS tv L:J ~a~idr> th0 s:-• rdct status. ----------------~---------- ---- ---- --------

f· if y:Ju che.."'1,•-~~ h·lx g. h, or i in Qliestion 5 above, you must request either an advance or a definitive ruling by s~!ectlr,£1 one 0f tha boxes below. Refer to !he instructions to determine which type of ru!ir'g yc1J are eligib!e tu r:-r"i•,·f!.

a Request for Adv21.1ce Ruling: By checking this box and signing the consent, pursuant to section 3501 (c)(4) uf !J1 the Code you r~uest an advance ruling and agree to extend the statute of limitations on the assf'lssmont of excise t..c:1x tinder saction 4940 of the Code. The tax will apply only if you do not establish public ::1upport status at t;i,3 er:d 1..:/ ti"!'! 5-yeer advance ruling period. The assessment period will be (~xtendl:Kf for the 5 adv.:mce rulir1g f P,2.rs to e •1em?:.i, -1 months, and 15 days oeyur,d the end of the fir.5,t year. YC)<.1 hi:IVe th,:; ril:lht to rGif•1:=(" '...·~ iin·.. , ~he <:1>;te11;:,icn to d rriutually agreed-upon period of time or issue(s). Publication 1035, Extendmg ttie fa:.,: Ass&ssment Period, provides a more detailed explanation of your rights and the con~equences of the choicn3 you miike. You muy obtain Publication 1035 free of charge from the IRS web site at www.irs.gov or by c21Hng tGU-tree 1-GOG-829-3076. Signing this consent will not deprive you of any appeal rights to which you wvulj ottierwist"i be enti~led. If you decide not to extend the statute of limitations, you are not eltg!ble fer an advc.:nce ruling_

1',ansent Fixing Period of Limitations Upon Assessment of Tax Under Section 4940 of the Internal Rew,nue Goda

For OrganJ~ation ! / ( -- a'.:1-:;::;:-.,________

IL . . -- -,, .. --·-----~~--..,_..... ·-

:s:;:;1,1atur9 _..1 Otticar. Cr-;i;·::For Trus1&;0.'or_,,....--

Kathleen D'Antonio (Type or print name of signer)

·I0/01/2007 (Date)

authorized official) President (Type or print tftle or authority of signer)

F

OCT 172007

b Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and D you are reqw•.-;t1ng a dafir:lth.e ni!ir.g. To confirm your public support status, answer line 6b(i) if you checked box g in line 5 above. Answer line 6b(ii) if you checked box h in line 5 above. If you checked box I in Hne 5 abovt:1. answer both lines 6b(ij and (ii),

(i) (a) Enter 2% of line 8, column (e) on Part JX-A. Statement of Revenues and Expenses. (b) Attach a list showing the name and amount contributed by each person, company, or organization whose D

gifts totaled more than the 2% amount. lf the answer is "None," check this box. (ii) (a) For each year amounts are included on lines 1, 2, and 9 of Part IX-A. Statement of Revenues and

Expenses, attach a list showing the name of and amount received from each disqualified person. If the answer is "None," check this box. D

(b) For each year amounts are included on line 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments Were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is "None," check this box. D

Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of D Yes QI No Revenues and Expenses? If "Yes," attach a list Including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why lt Is unusual.

Form 1023 (Rev 6-2006)

7

Form 102~ \Rev. 6-2006) N~rne: Columbia County Fire nepartment Auxiliary 11 - 3816074 Page 11UMM Public Charity .~_tat1Js (Continued) EIN:

e 509(a)(4J-an organization o:-gar,12:ed and Qperated exclusively for testing for public safety. 0 f 509(a;(1) and 170(b)(1)(A)(i'J)-:m organization ooerated for the benefit of a college or university that is owned or [J

operated by a gov1=!rrrn-1ntal u11it. g 509(a)(1) and 170{b)l.1J(A)(v1\-1.n org~miz3tior. ~hat i"9CPives a substantial part of its financial support in the form

of contnhutions frorr, puohcly supported org,mizations, from a governmental unit, or from the general public. h 509(a){2)-an organization tt1at nor rmilly receives not more ttian one-third of its financial support from gross 0

investment income c1.nd receives rnore than one-third of its financial support from contributions, membership tees, and gross ro~ttipts from activities relo.ted to its exempt functions (subject to certain exceptions).

.\ ~1.;t1ik:1y suoportad organization, but unsure tf it is described in Sg or Sh. The organization would like the IRS tn D .j~cide ~he correct st:atus.

6 if ycu c:13el-.ed box g, h, or i in que~~tion 5 above, yau must request either an advance or a definitive ruling by selectirg 01,e of the boxes below. ~efer to the ir:~truciions to determine which type of ruling you are eligible to recei'te.

a Raquest for Advance Ruling: By checking this box and signing the consent, pursuant to section 6501 (c)(4) of IZI tha Code you request an advance n;!i~g and agree to ~x:tend the statute of limitations on the assessment of excise IBx under section 4940 of tho Code. The tax will apply only If you do not establish public support status at the end of tne 5-year advance ruling perbJ. T!".a asse~sment p€lriod will be extended for the 5 advance n;li;~g yoars to 8 ye:J.ra, 4 montris, and 15 day~ i..,eyo!";d the en.:l of the first year. Ycu have the right to refuse or lirr.:t the extension to~ mutually agreacf.uµon period of time or issue(s). Publication 1035, Extending the Tax Assessment Pen·od, provides a more dRtailed ::ixplan~tion of your rights and the consequences of the choices you make. You may obtain Publk;ation 103-5 free of charge from the IRS web site at www.irs.gov or by calling toll-free 1-800-829-3676. Signing this consent wilt not deprive you of any appeal rights to which you would otherwise be entitled. If you decide not to extend the statute of Iimitations, you are not eligible for an advance ruling.

Consent Fixing Period of Limitations Upon Assessment of Tax Under Section 4940 of the Internal Revenue Code

Kathleen D'Antonio 1010112007 (Type or print name of signer) {Date)

President .. . (Type or print title or authority of signer)

OCT 172007 (Date)

b Request for Definitive Ruling: Check this box if you have completed one tax year of at least 8 full months and D you are i'8QUCi3tir.g a defif,itive ruling. To confirm your public support status, answer line 6b(i) if you checked box gin line 5 above. Answer line 6b(ii) if you checked box h m line 5 above. If you checked box i in iine 5 abovE:i, answer both lines 6b(ij and (ti).

(i) (a) Enter 2% of line 8, column (e) on Part IX-A. Statement of Revenues and Expenses. (b) Attach a list showing the name and amount contributed by each person, company, or organization whose D

gifts totaled more than the 2% amount. If the answer is "None," check this box. (ii) (a) For each year amounts are included on lines 1, 2, and 9 of Part IX-A Statement of Revenues and

Expenses, attach a llst showing the name of and amount received from each disqualified person. If the answer is "None," check this box. 0

(b) For each year amounts are included on line 9 of Part IX-A. Statement of Revenues and Expenses, attach a list showing the name of and amount received from each payer, other than a disqualified person, whose payments were more than the larger of (1) 1% of line 10, Part IX-A. Statement of Revenues and Expenses, or (2) $5,000. If the answer is "None," check this box. 0

7 Did you receive any unusual grants during any of the years shown on Part IX-A. Statement of D Yes [;Z] No Revenues and Expenses? If "Yes," attach a list including the name of the contributor, the date and amount of the grant, a brief description of the grant, and explain why it is unusual.

Form 1023 (Rev. 6<'006)

Annual Electronic Filing Requirement for Small Exempt Organizations - Form 990-N (e-Post... Page 1 of 1

Annual Electronic Filing Requirement for Small Exempt Organizations - Form 990-N (e-Postcard)

Small tax-exempt organizations whose =~Eceipts are 11or/'ll~25.00QQLJsi'1l>. may be required to electronically submit Form 990-N. also known as the e-Postcard .

•,,e Pension Protection Act of 2006 added this filing requirement to ensure that the IRS and potential donors have current information about your organization.

Due Date of the a-Postcard

The first a-Postcards are due in 2008 for tax years ending on or after December 31. 2007. The a-Postcard is due every year by the 15th day of the 5th month after the close of your t~K '.l@fil. For example. if your tax year ended on December 31. 2007. the &-Postcard is due May 15. 2008. You cannot file the a-Postcard untll after your tax year ends.

http://www.irs.gov/charities/article/O,,id=169250,00.html 2/19/2008

ashle

From: <[email protected]> To: <[email protected]>

nt: Tuesday, February 19, 2008 10:19 AM ..ubject: Form 990-N E-filing Receipt - IRS Status: Accepted

Organization: COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY EIN: 11-3816074 Submission Type: Form 990-N Year: 2007 Submission ID: 7800582008050d008934 e-File Postmark: 2/19/200810:13:38 AM Accepted Date: 2/19/2008

The IRS has accepted the a-Postcard described above. Please save this receipt for your records.

Thank you for filing.

a-Postcard technical support Phone: 888-887-0084 (toll free) email:[email protected] Hours: 8:00 AM to 8:00 pm Eastern

COLUMBIA COUNTY FIRE DEPARTMENT ' 'XILIARY , ,..;8 SW Main Blvd Ste 105-47 Lake City, FL 32025-1116

Page 1 of 1

2/19/2008

Internal Revenue Service Department of the Treasury Director, EO Rulings & Agreements P.O. Box 2508 Cincinnati, OH 45201

Employer identification Number: 11-3816074

Date: October 10, 2007 Document Locator Number: 17053-275-02401-7

Toll Free Number: 8 77-829-5500 COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY 1468 SW MAIN BLVD STE 105-47 LAKE CITY, FL 32025

INC Application Form: User Fee Paid:

1023 $300.00

Acknowledgement ofyour application

We received your application for exemption from federal income tax. When conununicating with us, please refer to the employer identification number and document locator number shown above.

When can you expect to hear from 11s about your application?

Yonr app1ication was entered into onr computer system and has been sent for initial review. Applications are initin11y separated into three groups: (t) those thnt can be processed immediately based on information submitted, (2) those that need minor additional information to be resolved, and (3) those that require additional development. \,,,.

If your application falls in the first or second group, you will receive your exemption letter or a request for additional information, via phone, fax, or letter, within approximately 60 days of the date the application was submitted.

If your application fall:,; within the third group. yon\\ ill be cont::icted when yom :ipplic:iti1Jn k1:, h,__:L·11 ~1:,-:isncd to ::rn Exempt Organizations specialist. We assign applications in the order we receive them. If, after additiona1 deve1opment, we conclude th::tt yon qualify for exemption, we will ~end vou a letter stating that you are exempt from federal income tax. Jfwe conclude that you do not qualify for exemption, we will send you a letter explaining why we believe you do not qualify and will include a complete explanation of your appeal rights.

The IRS does not issue "tax exempt numbers" or "tax exempt certificates" for state or local sales or income taxes. If you need exemption from these taxes, contact your state or local tax offices.

Where can you learn more about the status ofyour application?

Unfortunately, we are experiencing de)ays in working applications that require further development. Please click on the Where Is My Exemption Application? link found at www.irs.gov/eofor the dates of cases currently being assigned.

Notice 3367 (cg) - (Rev. 11/2006)

000740

~:i§,\1 IRS DEPARTMENT OF THE TREASURY~tm'll INTERNAL REVENUE SERVICE P.O. BOX 9003 HOLTSVILLE NV 11742-9003

Date of this notice: 06-28-2007 Employer Identification Number:11-3816074

Form: SS-4

Number of this notice: CP 575 F COLUMBIA COUNTY FIRE DEPARTMENT % KATHLEEN DANTONIO For assistance you may call us a1468 SW MAIN BLVD STE 105-47 l-800-829-4933LAKE CITY FL 32025

IF YOU WRITE, ATTACH THESTUB OF THIS NOTICE.

WE ASSIGNED YOU AN EMPLOYER IDENTIFICAT!ON NUMBER

Thank you for applying for an Employer Identification Number CEIN). We assigned you EIN ll-3816074. This EIN will identify your business account, tax returns, and doc~me11ts, even if you have no employees. Please keep this notice in your permanentrecords.

When filing tax documents, please use the label we provided. If this isn't possible, it is very important that you use your EIN and complete name and address exactly as shown above on all federal tax forms, payments and related correspondence.Any variation may cause a delay in processing, result in incorrect information in youraccount or even cause you to be assigned more than one EIN. If the information isn't correct as shown above, please correct it using tear off stub from this notice and return it to us so we can correct your account.

To receive a ruling or a determination letter recognizing your organization as tax exempt, you should complete Form 1023 or Form 1024, Application for Recognition of Exemption and send to:

Internal Revenue ServicePO Box 192Covington, KV 41012-0192

Publication 557, Tax Exempt for Your Organization, is available at most IRS offices or you can download this Publication from our Web site at www.irs.gov. This Publication has details on how you can apply.

IMPORTANT REMINDERS,

* Keep a copy of this notice in your permanent records.

* Use this EIN and your name exactly as they appear above on all your federal ta~c for1ns.

* Refer to this EIN on your tax related correspondence and documents.

If you have questions, you can call or write to us at the phone number or address at the top of the first page of this notice. If you write, please tear off the stub at the end of this notice and send it along with your letter. Thank you for yourcooperation.

000740

(IRS USE ONLVl 575F 06-28-2007 COLU O 0133248302 SS-4

Keep this part for your records. CP 575 F CRev. 1-2007)

Return this parl w.ith any correspondence so we may identify your account. Please CP 575 F correct any errors in your name or address.

0133248302

Vour Telephone Number Best Time to Call DATE OF THIS NOTICE, 06-28-2007( ) EMPLOYER IDENTIFICATION NUMBER, 11-3816074

FORM, SS-4 NOBOO

INTERNAL REVENUE SERVICE COLUMBIA COUNTY FIRE DEPARTMENT P.O. BOX 9003 AUXILIARY HOLTSVILLE tW 11742-9003 7. KATHLEEN DANTONIO I,,, I I .. , I I I,,, I, I,, I,,I,II, I,, II,,,II,,,,,II,I,I,,I 1468 SW MAIN BLVD STE 105-47

LAKE CITY FL 32025

Fann SS-4 Application for Employer Identification Number 0MB No. 1545-0003

(For uaa by employers, corporations, partnerships, trusts, estates, churches1 EIN(Rev. February 2006) -government agencies, Indian tribal entitles, certain Individuals, and othen.) -; r 1 Deparm,91t of the T reaeury Internal ReY9'1ue Service ., See separate lnatrucUona for each llne. ., Kaap a copy for your racorda. \...., '-'

I.// f) ('./I/- ·"'i ·"I 1 Legal name of entity (or lndMdual) for whom the EIN Is being requested

2- 2 Trade name of business (it different from name on llne 1) 3 El<.ecutor, administrator, trustee, "care of" name.... JI u 4a Malllng address (room, apt., suite no. and street, or P.O. box) !la Street address (If different) (Do not enter a P.O. box.)

'C= Cl. 4b City. state, and ZIP code 5b City, state, and ZIP code .. 0

6 County and state where pr1nclpal business Is located8. ~

7a Name of principal officer, general partner, granter, owner, or truster I 7b SSN, ITIN, or EIN

8a Type of entity (check only one box) D Estate (SSN o1 decedent) D Sole proprietor (SSN) ---~·-~----- D Plan administrator (SSN) 0 Partnership D Trust (SSN o1 granter) D Corporation (enter fom, number to be filed) "" ---------- D National Guard D State/local govemment 0 Personal service corporation D Fam,ers' cooperative D Federal government/milita,y D Church or church-controlled organization D AEMIC D Indian tribal governments/enterprises D Other nonprofit organization (specify) "" ----------- Group Exemption Number (GEN) "" 0 Other (specify) ,.

8b If a corporation, name the state or foreign country State Foreign country (If applicable) where Incorporated

9 Reason for applying (check only one box) D Banking purpose (specify purpose) ""

D Started new business (specify type) ""----- D Changed type of organization (spectfy new type) "" ---------0 Purchased going business

D Hired employees (Check the box and see llne 12.) D Created a trust (specify type) "" D Compllance with IRS withholding regulatlons D Created a pension plan (specify type) "" -------------D Other (specify) ,.

10 Date business startsd or acquired (month, day, year). See Instructions. 11 Closing month o1 accounting year

12 First date wages or annuities were paid (month, day, year). Note. If appllcant Is a wlthholdlng agent, enter date Income wlll first be paid to nonresident al/en. (month, day, year) ""

13 Highest number of employees expected in the next 12 months (enter -0- 11 none). Agrlcultural Household Other

Do yau expect to have $1,000 or less In employment tax liability for the calendar vear? D Yu D No. nt vou exoect to oav $4 000 or less in waaes vou can marl< ves.)

14 Check one box that best describes the pnncipal ectMty of your busmess. D Heslth care & social assistance D Whole:sale-agentlbrol<MD Construction D Rental & leasing D Transportation &warehousing D Accommodation & food service D Wholesal&-other D Retail D Real estate D Manufacturing D Finance & insurance D Other (specify)

15 Indicate prlnclpal line of merchandise sold, specific construction work done, products produced, or services provided.

16a Has the appllcant ever applled 1or an employer Identification number for this or any other business? . D Yes D No Note. If "Yea," please complete llnes 16b and 16c.

16b If you checked '"Yes" on line 16a, give appllcant's legal name and trade name shown on prior app!lcation if different from line 1 or 2 above. Legal name "" Trade name ""

16c Approximate date when, and city and state where, the appllcatlon was filed. Enter previous employer Identification number If known. Appro,dmate date when flied (mo., day, year)I City and state where 1Hed IPrevious !EIN

Complete this section onty 11 yo11 walll to a11thoriZ'II the named individual to receive the entity's EIN and allSwer quesbons about the completion of this 1orm. Deslgnee's name Designee's telephme number 6ndude a-ea code)Third

Party ( ) Designee Address and ZIP code Deslgnee's fax number (Include N.ea code)

( ) Under penalties of perju~. I declare lhlf I have examined lh!s appllcatlon, and to the best ol my knowled11s and belief, It ls trun, correct, and complete. Appllc..vil's '"e,:tione runber Onclude al'ea code)

Name and title (type or print clearly) "" ( ) Applicant's fax number (include area code)

SIQnature "" Date"" ( ) For Prh,acy Act and Paperwork Reduction Act Notice, see separate Instructions. Cat. No. 16055N Form 55-4 (Rev 2·2006)

Florida Department of Agriculture & Consumer Services CHARLES H. BRONSON, Commissioner Tai lahassee, Florida

Division of Consumer ServicesNovember 5, 2007 2005 Apalachee Pkwy

Tallahassee FL 32399-6500 Phone: 1-800-HELP-FLA URL: http://www.800helpfla.com

Refer To: CH24176 COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY, INC. 1468 SW MAIN BLVD STE 105-47 LAKE CITY, FL 32025

RE: COLUMBIA COUNTY FIRE DEPARTMENT AUXILIARY, INC. REGISTRATION#: CH24176 EXPIRATION DATE: November 5, 2008

Dear Sir or Madam:

The above-named organization/sponsor has complied with the registration requirements of Chapter 496, Florida Statutes, the Solicitation of Contributions Act. A COPY OF THIS LETTER SHOULD BE RETAINED FOR YOUR RECORDS.

Every charitable organization or sponsor which is required to register under s. 496.405 must conspicuously display the registration number issued by the Department and in capital letters the following statement on every printed solicitation, written confirmation, receipt, or reminder of a contribution:

"A COPY OF THE OFFICIAL REGISTRATION AND FINANCIAL INFORMATION MAY BE OBTAINED FROM THE DIVISION OF CONSUMER SERVICES BY CALLING TOLL-FREE (800-435-7352) WITHIN THE STATE. REGISTRATION DOES NOT IMPLY ENDORSEMENT, APPROVAL, OR RECOMMENDATION BY THE STATE."

The Solicitation of Contributions Act requires an annual renewal statement to be filed on or before the date of expiration of the previous registration. The Department will send a renewal package approximately 60 days prior to the date of expiration as shown above.

Thank you for your cooperation. If we may be of further assistance, please contact the Solicitation of Contributions section.

Sincerely,

~"?"4lid Cheryl Fralick Regulatory Consultant 1-800-HELP-FLA, (850) 488-2221 Fax: 850-410-3804 E-mail: [email protected]

Columbla count" Fire Department Auxlllal'\l

Mission Statement:

The mission of the CCFD Auxlllar" Is to give assistance to residents of Columbia count11 who suffer loss due to fire. Our desire Is to lend flnancldl support to low Income famllles during times of loss; to help them replace basic necessities, such as food and clothing, with a special emphasis on the needs of children. We will endeavor, through our fund-raising efforts, and participation In communlt'l activities, to foster a positive Image of Columbia Count'l, It's fire department,and the famllles of our fire department personnel; whlle bulldlng a strong foundation for the future of Columbia Count" and It's residents.

Goals: 1. Help people who are displaced from their homes due to fire. 2. Foster a positive Image of Columbia Count'l, It's fire department, It's

personnel, and their famllles.

3..Help a famll'l or group from Columbia Count" during the holldall season bll providing gifts for the children of the famll'l or group.

Objectives: 1. ldentlfll famllles In need of assistance through direct contact with

fire department personnel.

2. Determine criteria for distributing assistance. 3. Get lnltlal assistance to famllles, Identified as meeting our criteria, as

qulcklll as posslble.

4. ldentlfll famllles or groups, who meet our criteria, and adopting said famll'l or

group during the holldall season bll providing gifts to the children of thOse

famllles or groups. s. coordinate with other non profit groups In Columbla Count'l to avoid

dupllca-tlon of services and better seNe the needs of famllles In Columbla

Count'l.

Strategies: 1. Fund-raising 2. Donations 3. Matching funds programs with local businesses

By-Laws of the CCFD Auxiliary, Inc

Article I President and Vice President: 1. The President shall preside at all meetings of the Auxiliaryand shall have general supervision, direction and control of the affairs of the Auxiliary. The President shall sign all contracts

and drafts relative to the Auxiliary. Checks, in order to be officially executed, must be executed by the Treasurer with

knowledge and permission of the President. 2. In order to be appointed to the office of President the appointed individual must have two years active duty in the Auxiliary and must be in good standing at the time of the appointment. Failure to satisfy these qualifications will

automatically mean that an individual will not be appointed to the office of President.

3. The Vice President shall, in the absence or incapacity of the President, assume all duties and powers of the President.

4. In order to be appointed to the office of Vice President the appointed individual must have two years active duty in the

Auxiliary and must be in good standing at the time of the appointment. Failure to satisfy these qualifications will

automatically mean that an individual will not be appointed to the office of Vice President.

5. The presiding officer at any meeting of the Auxiliary,including the President or Vice President, shall have the right

to vote and shall specifically have the privilege of casting the deciding vote upon any particular issue, excepting those specific

cases in which a certain majority or total vote is necessary.6. The above officers may be of an inactive status, and

this will not eliminate said officers from being nominated and/orappointed to the position of said office.

7. In addition the President shall be liaison between the Auxiliary and the Fire Department.

Article II Treasurer: 1. The Treasurer shall have the care and custody of and be

responsible for all funds of the Auxiliary and shall deposit the same in the name of the Auxiliary in such banks as the Auxiliary

may so designate.2. The Treasurer may, subject to the direction of the Auxiliary

officers, and in accordance with such requirements for acknowledgment and permission, sign, make and endorse in the name of the Auxiliary, all checks, drafts, and orders for payment of

money. The general account checks of the Auxiliary, in order to be officially executed, must have the knowledge and permission of

the President.

3. The Treasurer may, after approval by the Auxiliary or the President, pay all vouchers and approve such requisitions and

purchase orders as may be authorized by the Auxiliary.4. The Treasurer shall render a report of the finances of the

Auxiliary at each regular meeting and at such other times as maybe required.

5. The Treasurer shall keep an accurate and correct set of books of accounts of all business transactions, requisitions, purchase

orders, vouchers and invoices as are necessary to the operation of the business of the Auxiliary. The Treasurer shall do and perform

all duties incidental to the office of Treasurer. 6. The Treasurer shall have, in order to be appointed to said

office, the same qualifications required for the office of President.

7. The above officer may be of an inactive status, and this will not eliminate said officer from being appointed to the position of

said office. 8. The Treasurer shall have available $50.00 (fifty dollars) in discretionary funds for use by any member of the Auxiliary; said

use being for Auxiliary purposes only. Use of discretionary funds must be followed by a receipt within 30 days of said use. Failure

to provide said receipt will result in cancellation of said approval and reimbursement of said funds by the member within 30

days of cancellation. Failure to follow this provision will result in suspension of the members Auxiliary status.

Article III Secretary1. The Secretary shall keep the minutes and records of the Auxiliary, provide notice of meetings to Auxiliary members, attend to correspondence of the Auxiliary and shall perform such other duties as are necessary and incidental to the office of Secretary. 2. The Secretary shall continuously maintain a true list of all Auxiliary members and shall provide same, when requested, to the officers of the Auxiliary and the Chief of the Fire Department.3. The Secretary shall have, in order to be appointed to said office, the same qualifications required for the office of President. 4. The above officer may be of an inactive status, and this will not eliminate said officer from being appointed to the position of said office.

Article IV Meetings and Quorum l. The annual organizational meeting of the Auxiliary for

the appointment of officers and for the transaction of other such business as may come before the Auxiliary shall be held on the second Tuesday of March of each year.

2. The regular meetings of the Auxiliary shall be held on the second Tuesday of every other month starting with Januaryof each year. Time and place of each meeting shall be determined by the President of the Auxiliary and notice given

to members 48 hours prior to said meeting. 3. Special meetings of the Auxiliary shall be held at the discretion of the President, or the Vice President in the absence of the President, and notice of a special meetingshall be given at least 48 hours in advance of said meeting.4. In the absence of any specific officer, the remainingAuxiliary officers may, unless otherwise stated in the By-laws, by majority vote of the officers present, delegate the powers and duties of said officer to any other officer during the period of absence. 5. In the event of absence of both President and Vice President from any meeting of the Auxiliary, the Auxiliary may, unless otherwise stated in these by-laws, by a majority vote of said officers present, delegate the parliamentary powers of such officer to any other officer present for the purpose of conducting Auxiliary business at such meeting. If said President and Vice President are absent from the meeting, the senior officer present (seniority to be determined by the years of service with said Auxiliary) shall preside at the meeting.6. A minimum of two members of the executive board and including other voting Auxiliary members, shall constitute a quorum, enabling the Auxiliary to undertake any and all business at a meeting held by said Auxiliary. In the absence of a quorum, the Auxiliary may undertake no business.

Article V Voting Method: 1. Votes on all motions or resolutions shall be by "Ayes"and "Nays" or show of hands. No secret ballots shall be utilized, except for the nomination or appointment of officers. 2. All decisions of the Auxiliary, unless otherwise stated in these by-laws, or agreed upon by a majority of the Board of Directors, shall be by a simple majority.

Article VI Committees: 1. It is the policy of the Auxiliary to operate as a committee of the whole on matters of policies, decisions, and expenditures. However, since the details of the Auxiliary are sometimes voluminous in nature, the President, during their term in office may appoint committees at their discretion for undetermined periods of time. 2. The function of such committees shall be as so established by the President. 3. The President shall be ex-officio member of all committees as hereinafter established. 4. The President shall have the discretion to create anycommittees as deemed necessary at any time during their term in office.

Article VII Order of Business: 1. The following is the order of business to be followed at

Auxiliary Meetings: a. Call meeting to order b. Roll Call c. Reading of minutes d. Report of treasurer e. Committee Reportsf. Old Business g. New business h. Adjournment

2. This order of business is subject to change at any time prior to said meeting by order of the President or the Vice President in the absence or incapacity of the President. It is also specifically understood that the President shall determine all rules of parliamentary procedure at said meetings and that the same shall not necessarily be determined in accordance with Roberts Rules of Order, revised, as same does not control at the Auxiliary meetings.

Article VIII Membership:Membership in the Auxiliary is open to all family members,

including but not limited to spouses, children and parents, of all current members of the Columbia County Florida Fire Department and its Volunteer Division.

Article IX Assistance Criteria:

Fire Loss Assistance 1. Must be legal resident of Columbia County, Florida

2. Must have suffered a loss due to fire or fire related disaster

3. Must be referred by a member of the CCFD or it's Auxiliary or Volunteer Program or an employee thereof

4. Decisions regarding who receives assistance and what assistance is given are the sole discretion of the CCFD Auxiliary and it's Board of Directors

Christmas/Holiday Gift Program1. Must be a legal resident of Columbia County Florida

2. Must have children under the age of 18 living in the home at the time of the request

3. Must be referred by a member of CCFD, it's Auxiliary or it's Volunteer Program or an employee thereof

4. Families receiving assistance must be workingdisadvantaged or prove they are unable to work due to a disability

5. Assistance limited to a maximum of $500 (determined by the size of the family) and will focus on the donating of gifts to the children

6. Decisions regarding who receives assistance and what assistance is given are the sole discretion of the CCFD Auxiliary and it's Board of Directors

Article X - Amendments:

The By-Laws of this corporation may be amended, repealed, or added to, or new By-Laws may be adopted, by the Board of Directors; or by a majority of a quorum of members present at such meeting dulycalled for that purpose.

Adopted this 11 ~~~~-day of~~~September~-' 2007

Delete the present wording of clause IX, and substitute:

Article IX Assistance Criteria:

Assistance Criteria - Fire Loss Assistance

1. Must be legal resident of Columbia County, Florida

2. Must have suffered a loss due to fire or fire related disaster.

3. Must be referred by a member of the CCFD or it's c Auxiliary or Volunteer Program or an employee thereof.

4. Decisions regarding who receives assistance and what assistance is given are the sole discretion of the CCFD Auxiliary and it's Board of Directors.

Christmas/Holiday Gift Program

1. Must be legal resident of Columbia County Florida

2. Must have suffered a fire, or other related disaster, in Columbia County, during the calendar year the assistance is being requested for.

3. Must have child/children under to age of 18 living in the home at the time of the request and have lived in the home at the time of the fire related disaster.

4. Assistance amounts will be determined by a consensus of the membership of the CCFD Auxiliary at a meeting time to be determined by the Board of Directors prior to the disbursement of any funds or purchase of any gifts.

5. Assistance will focus on the donating of gifts to the children.

Assistance to Fire Fighters

Assistance will be given to any member of the CCFD or it's employees due to hardship or unforseen disaster. Assistance will also be given with regard to donations due to the injury, illness or death of any CCFD employee or their immediate family.

"After clause IX, insert new clause and amend the numbering of all subsequent clauses accordingly"

Article X - Fire Safety Education:

It is the intent of the Auxiliary to assist the residents of Columbia County, before, during and after a fire, or other related disaster, by teaching and informing the public, in conjunctionwith the CCFD, about fire safety, fire prevention and what to do before, during and after a fire. This will be accomplished byworking with the CCFD to plan and stage fire safety prevention events.

The amended by-laws of this corporation have been adopted by the Board of Directors.

_,_../~ 1jy/Adopted this day of -+-,rl._....,/{~).)_.~('~/-""--,,-- 2 0 0 8 .

. ( I ~'

'.i } ' t

Presiden't

(

.-- ___ ._,_-,.~

Conflict of Interest Policy CCFD Auxiliary

Art. icle I

Purpose

The purpose of the conflict of interest policy is to protectthis tax-exempt organization's (Organization) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the Organization or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Article II

Definitions

I. Interested Person - any director, principal officer, or ~ember of a committee with governing board delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.

2. Financial Interest - A person has a financial interest if the person has, directly or indirectly, through business, Lnvestment or family:

a. An ownership or investment interest in any entity with ~hLch the Organization has a transaction or arrangement,

b. A compensation arrangement with the Organization or with any entity or individual with which the Organization has a transaction or arrangement, or

c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the Organization is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial interest is not necessarily a conflict of interest. Under Article III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate

RESOLUTION N0.2008R-15

A RESOLUTION ADOPTING EMPLOYMENT GOALS

FOR 2008 THROUGH 2012 FOR AFFIRMATIVE ACTION PLAN

WHEREAS, the County recognizes the need to adopt updated employment goals for the County's Affirmative Action Plan adopted June 10, 1993;

NOW, THEREFORE, BE IT RESOLVED THAT THE BOARD OF COUNTY COMMISSIONERS OF COLUMBIA COUNTY, FLORIDA hereby adopts Employment Goals for 2008 through 2012, dated June 19, 2008.

RESOLVED, FURTHER, that the County Manager is designated to coordinate the implementation of said Employment Goals;

RESOLVED, FURTHER, that all resolutions or parts of resolutions in conflict with this Resolution are hereby repealed to the extent of such conflict; and

RESOLVED, FURTHER, that this Resolution shall become effective immediately upon adoption.

DULY ADOPTED in regular session this 19th day of June 2008.

Attest:

P. DeWitt Cason Dewey Weaver County Clerk Chair

Q ICDBGllle\AfTmactn1Columbiel2007\RESOLUTION NO wpd

COLUMBIA COUNTY

AMENDED AFFIRMA TJVE ACTION PLAN

EMPLOYMENT GOALS

June 30, 2008 to June 30, 2012

Prepared by

Columbia County Board ofCounty Commissioners P.O. Drawer 1529

Lake City, Florida 32056-1529 (386) 755-4100

With Assistance from

North Central Florida Regional Planning Council 2009 NW 67 Place, Suite A Gainesville, FL 32653-1603

(352) 955-2200

June 19, 2008

TABLE 1

LABOR FORCE COMPOSITION COLUMBIA COUNTY

APRIL 1, 2000

OCCUPATIONAL SUBGROUPS

TOTAL WORKFORCE MALE FEMALE

Total White Black Hispanic Other Total White Black Hispanic Other

OFFICIALS AND ADMINISTRATORS

Executive Total

2,266 2,266

1,418 1,418

1,300 1,300

60 60

8 8

50 50

848 848

780 780

35 35

IO 10

23 23

;i:,.'N

Percentage

PROFESSIONAL Professional

Total

IOO.Oo/o

2,974 2,974

62.6%

I, 115 1,115

57.4%

9IO 9IO

2.6%

I IO I IO

0.4%

50 50

2.2%

45 45

37.4%

1,859 1,859

34.4%

1,500 1,500

1.6%

220 220

0.4%

35 35

1.0%

104 I04

Percentage 100.0% 37.5% 30.6% 3.7% 1.7% 1.5% 62.5% 50.4% 7.4% 1.2% 3.5%

TECHNICIANS Technicians

Total 672 672

233 233

195 195

IO 10

4 4

24 24

439 439

345 345

75 75

15 15

4 4

Percentage I00.0% 34.7% 29.0% 1.5% 0.6% 3.6% 65.3% 51.3% 11.2% 2.2% 0.6%

PROTECTIVE SERVICES Sworn

Non-sworn Total

1,35' JO

1,38'

1,015 0

l,015

8IO 0

810

165 0

165

0 0 0

40 0

40

344 JO

374

225 30

255

100 0

100

4 0 4

15 0

15

Percentage 100.0% 73.1% 58.3% 11.9% 0.0% 2.9% 26.9% 18.3% 7.2% 0.3% 1.1%

ADMINISTRATIVE SUPPORT Admin. Support

Total 6,03 6,03:

1,635 1,635

1,385 ].385

180 180

JO JO

40 40

4,398 4,398

3,815 3,815

440 440

75 75

68 68

Percentage 100.0~ 27.1% 23.0% 3.0% 0.5% 0.6% 72.9% 63.2% 7.4% 1.2% 1.1%

TABLE 1 (Continued)

LABOR FORCE COMPOSITION COLUMBIA COUNTY

APRIL 1, 2000

>•""


SKILLED CRAFT Skilled Craft

Total

Percentage

SERVICE WORKERS Service Maintenance

Total

Percentage

TOTAL WORKFORCE

3,459 3,459

100.0%

7,471 7,471

100.0%

Total

3,259 3,259

94.2%

4,091 4,091

54.8%

White

2,835 2,835

82.0%

3,020 3,020

40.4%

MALE

Black

290 290

8.4°/o

840 840

ll.3%

Hispanic

75 75

2.l%

165 165

2.2%

Other

59 59

1.7%

66 66

0.9%

Total

200 200

5.8%

3,380 3,380

45.2%

White

185 185

5.4%

2,350 2,350

314%

FEMALE

Black

15 15

0.4%

925 925

12.4%

Hisoanic

0 0

0.0%

40 40

0.5%

Other

0 0

0.00/o

65 65

0.9%

GRAND TOTAL

PERCENTAGE

24,264

100.0%

12,766

52.6%

10,455

43.\%

1,655

6.8%

332

1.4%

324

1.3%

11,498

47.4%

9,230

38.0%

1,810

7.5%

179

0.7"/11

279

l.2%

Source: 2000 U.S. Census, Special Tabulation.

Q. \CDBGfikV\ffmactn\Cohunb.a.\2007\table t . wpd

TABLE 2

WORK FORCE ANALYSIS BOARD OF COUNTY COMMISSIONERS EMPLOYEES



PROFESSIONAL

TECHNICIANS

PROTECTIVE SERVICE WORKERS

ADMINISTRATIVE SUPPORT

# (a)

%(b)

%(c)

# (a)

%(b)

%(c)

# (a)

%(b)

''lo(c)

# (a)

%(bl

%(cl

# (al

%(bl

%(c)

COLUMBIA COUNTY JUNE 30, 2007

TOTAL WORKFORCE MALE FEMALE

Total Male Female Total White Black Hispanic Other Total White Black Hispanic Other

26 21 5 21 21 0 0 0 5 5 0 0 0

- - - I00.0% 100.0% 0.0% 0.0% 0.0% I00.0% 100.(/% 0.0% 0.0% 0.0%

100.0% 80.8% 19.2% 80.8% 80.8% 0.0% 0.0% 0.0% 19.2% 19.2% 0.0% 0.0% 0.0%

JO 11 19 I I II 0 0 0 I9 IS J 1 0

- - - 100.0% 100.0% 0.0% 0.0% 0.0% 100.0% 78.9% 15.8% 5.3% 0.0%

100.0% 36.7% 63.3% 36.7% 36.7% 0.0% 0.0% 0.0% 63.3% 50.0% 10.0% 3.3% 0.0%

33 29 4 29 27 2 0 0 4 J l 0 0

- - - 100.0% 93.1% 6.9% 0.0% 0.0% I00.0% 75.0% 25.0% 0.0% 0.0%

100.0% 87.9% 12.1% 87.9% 81.8% 6.1% 0.0% 0.0% 12.1% 9.1% 3.0% 0.0% 0.0%

20 I9 I I9 18 I 0 0 I I 0 0 0

- - - 100.0% 94.7% 5.3% 0.0% 0.0% I00.0% 100.0% 0.0% 0.0% 0.0%

100.0% 95.0% 5.0% 95.0% 90.0% 5.0% 0.0% 0.0% 5.0% 5.0% 0.0% 0.0% 0.0%

26 J 23 J J 0 0 0 23 16 5 I I

- - - 100.0% 100.0% 0.0°/o 0.0% 0.0% 100.0% 69.6% 21.8% 4.3% 4.3%

100.0% 11.5% 88.5% 11.5% 11.5% 0.0% 0.0% 0.0% 88.5% 61.5% 19.2% 3.9% 3.9%

TABLE 2 (Continued)

WORK FORCE ANALYSIS BOARD OF COUNTY COMMISSIONERS EMPLOYEES


OCCUPATIONAL TOTAL SUBGROUPS WORKFORCE MALE

Total Male Female Total White Black Hispanic Other Total

SKILLED CRAFT # (a) 65 65 0 65 50 15 0 0 0 WORKERS

'%(b) - - - 100.0% 76.9% 23.1% 0.0% 0.0% 0.0%

%(c) 1000% 100.0% 0.0% 100.0% 76.9% 23.1% 0.0% 0.0% 0.0%

SERVICE WORKERS # (a) 16 13 3 13 10 2 0 l 3 ;J>' V, %(b) - - - 100.0% 76.9% 15.4% 0.0% 7.7% 100.0%

%(c) 100.0% 81.3% 18.7% 81.3% 62.5% 12.5% 0.0% 6.3% 18.7%

TOTAL # (a) 216 161 55 161 140 20 0 l 55

%(b) - - - 100.0% 87.0% 12.4% 0.0% 0.6% 100.0%

%(c) I00.0% 74.5% 25.5% 74.5% 64.8% 9.3% 0.0% 0.4% 25.5%

(a) Numerical breakdown of the work force by race, ethnic group and sex.

(b) Percentage of each race and ethnic group in relationship to the total of the male/female sex subgroup.

(c) Percentage of each race and ethnic group by sex in relationship to the total number under the ·'Total Work Force'' column.

White

0

0.0%

0.0%

3

100.0%

18.7%

43

78.2%

19.9%

FEMALE

Black

0

0.0%

0.0'%

0

0.0%

0.0%

9

16.4%

4.2%

Hispanic

0

0.0%

0.0%

0

0.0%

0.0%

2

3.6%

0.9%

Other

0

0.0%

0.0%

0

0.0%

0.0%

l

1.8%

0.5%

Q·\CDBGfile\Affmactn\Columb1a\l007\table2.wpd

TABLE 3

AV A1LABIL1TY AND UNDERREPRESENTATION ANALYSIS BOARD OF COUNTY COMMISSIONERS EMPLOYEES


-----------OCCUPATIONAL TOTAL MEASURE MALE FEMALE !

I Total White Black Hispanic Other Total White Black Hispanic Other

OFFICIALS AND 26 #(a) 21 21 0 0 0 5 5 0 0 0 ADM!NISTRATORS

% in Job Category (b) 80.8% 80.8% 0.()% 0.()% 0.0% 19.2% 19.2% 0.0% 0.0% 0.0%

% Available (c) 62.6% 57.4% 2.6% 0.4% 2.2% 37.4% 34.4% 1.6% QA% 1.0%

Utilization (d) 18.2% 23.4% -2.6% -0.4% -2.2% -18.2% -15.2% -1.6% -0.4% -1.0%

Under Representation (e) NIA NIA I 0 I NIA 4 0 0 0

PROFESSIONAL 30 #(a) 11 I! 0 0 0 19 15 3 I 0

% in Job Category (b) 367% 36.7"/o 0.(1(}~ 0.0% 0,0% 63.3°/o 50.0% I0.0% 3.3% 0.0°/o

% Available (c) 37.5% 30.6% 3.7% 1.7% 1.5% 62.5% 50.4% 7.4% 1.2% 3.5%

Utilization ( d) -0.8% 6.1% ~3.~0 -1.'l°A, -l.5% 0.8% -0.4% 2.6% 2.1% -35%

Under Representation ( e) NIA NIA l I 0 NIA 0 0 0 I

TECHNICIANS 33 #(a) 29 27 2 0 0 4 3 I 0 0

% in Job Category (b) 879% 81.8% 6.1% 0.0% o_zy:va 12.l% 9.1% 3.0% 0.0% 0.0%

%Avatlable (c) 34. ']"A, 29.0% 1.5% 0.6% 3.6% 65.3% 51.3% 11.2% 2.2% 0.6%

Utilization ( d) 53.2% 52.8% 4.6% -0.6o/o -3.6% -53.2% -42.2% -8.2% -2.2% -0.6%

Under Representat,on (e) NIA NtA 0 0 I NIA 14 3 I 0

TABLE 3 (Continued)

AVAILABILITY AND UNDERREPRESENTATION ANALYSIS BOARD OF COUNTY COMMISSIONERS EMPLOYEES


OCCUPATIONAL TOTAL MEASURE MALE FEMALE


PROTECTIVE SERVICE 20 #(a) 19 18 l 0 0 l I 0 0 0 WORKERS

% in Job Category (b) 95.0% 90.0% 5.0% 0.0% 0.0% 5.0% 5.0% 0.0% 0.0% 0.0%

% Available (c) 73.1% 58.3% 11.9% 0.0% 2.9% 26.9% 18.3% 7.2% 0.3% 1.1%

Utilization (d) 21.9% 31.7% -o.9% 0.0% -2.9% -21.9% -13.3% -7.2% -0.3% -1.1%

Under Representation (e) NIA NIA I p l NIA 3 l 0 0

ADMINISTRATIVE 26 #(a) 3 3 0 0 0 23 16 5 I 1 SUPPORT

% in Job Category (b) 11.5% 11.5% 0.0% 0.0% 0.0% 88.5% 61.5% 19.2% 3.9% 3.9%

% Available (c) 27.1% 23.0% 3.0% 0.5% 0.6% 72.9% 63.2% 7.4% 1.2% 1.1%

Utilization ( d) -15.6% -11.5% -3.0% -0.5% -0.6% 15.6% -l.7% 11.8% 2.7% 2.8%

Under Representation (e) NIA NIA 1 0 0 NIA 0 0 0 0

SKILLED CRAFT 65 #(a) 65 50 15 0 0 0 0 0 0 0 WORKERS

% in Job Category (b} 100.0% 76.9% 23.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0%

% Available (c) 94.2% 82.0% 8.4% 2.1% 1.7% 5.8% 5.4% 0.4% 0.0% 0.0%

Utilization (d) 5.8% -5.1% 14.7% -2.1% -1.7% -5.8% ~5.4% -0.4% 0.0% 0.0%

Under Representation (e) NIA NIA 0 l 1 NIA 4 0 p p

TABLE 3 (Continued)

AVAILABILITY AND UNDERREPRESENTATION ANALYSIS BOARD OF COUNTY COMMISSIONERS EMPLOYEES


OCCUPATIONAL TOTAL MEASURE MALE FEMALE


SERVICE WORKERS 16 #(a) 13 IO 2 0 1 3 3 0 0 0

% in Job Category (b) 81.3% 62.5% 12.5% 0.0% 6.3% 18.7% 18.7% 0.0% 0.0% 0.0%

%Available(c) 54.8% 40.4% 11.3% 2.2% 0.9% 45.2% 31.4% 12.4% 0.5% 0.9%

Utilization (d) 26.5% 22.1% 1.2% -2.2% 5.4% -26.5% -12.7% -12.4% -0.5% -0.9%

Under Representation ( e) NIA NIA 0 0 0 NIA 2 2 0 0

TOTAL 216 Under Representation (e) NIA NIA 4 2 4 NIA 27 6 I I

(a) Total number of employees in each occupational subgroup. (b) Percentage of occupational subgroup represented by race, ethnic group and sex. (c) Percentage of available County labor market represented by race, ethnic group and sex. (d) (-, P, +)Workforce comparison with the available County labor mark.et. A""-" sign indicates the percentage of the work force is less than the percentage in the available County labor market. A ··p" indicates the percentage of the work force equals the percentage in the available County labor market and is in parity. A positive number indicates the percentage of the work force is greater than the percentage in the available County labor market. (e) Under representation is the number of positions needed to bring the work force number into parity with the County labor force for the protected classes. NIA - Not Applicable.

Q.ICDBGfile\Affmacm\Columb1a\2007\table3 wpd

TABLE4

EMPLOYMENT GOALS BOARD OF COUNTY COMMISSIONERS EMPLOYEES

COLUMBIA COUNTY

PRESENT STATUS JUNE 30, 2007

I !

OCCUPATIONAL SUBGROUPS MALE FEMALE


OFF!C!ALS AND ADMINISTRATORS 21 21 0 0 0 5 5 0 0 0

PROFESSIONAL II II 0 0 0 19 !5 3 I 0

TECHNICIANS 29 27 2 0 0 4 3 I 0 0

PROTECTIVE SERVICE WORKERS 19 18 l 0 0 I I 0 0 0

ADMINISTRATIVE SUPPORT 3 3 0 0 0 23 16 5 I l

SKILLED CRAFT WORKERS 65 50 15 0 0 0 0 0 0 0

SERVICE WORKERS 13 10 2 0 I 3 3 0 0 0

TOTAL 161 140 20 0 I 55 43 9 2 l

TABLE 4 (Continued)


COLUMBIA COUNTY

1-YEARGOAL JUNE 30, 2008



>'-0

OFFICIALS AND ADMIN!STRA TORS

PROFESS[01'AL

TECHNICIAI\S

0

l

0

0

0

0

0

I

0

0

0

0

0

0

0

I

0

4

I

0

3

0

0

l

0

0

0

0

0

0

PROTECTIVE SERVICE WORKERS 0 0 0 0 0 I l 0 0 0

ADMIN!STRA TIVE SUPPORT 0 0 0 0 0 0 0 0 0 0

SKILLED CRAFT WORKERS l 0 0 I 0 0 0 0 0 0

SERV[CE WORKERS 0 0 0 0 0 l 0 I 0 0

TOTAL 2 0 l I 0 7 5 2 0 0



PROFESSIONAL

TECHNICIANS -PROTECTIVE SERVICE WORKERS

ADMINISTRATIVE SUPPORT

SKILLED CRAFT WORKERS

SERVICE WORKERS

TOTAL

TABLE 4 (Continued)


COLUMBIA COUNTY


MALE FEMALE

Total White Black Hispanic Other Total White Black

I 0 I 0 0 0 0 0

0 0 0 0 0 I 0 0

0 0 0 0 0 3 3 0

I 0 0 0 I I 0 I

0 0 0 0 0 0 0 0

0 0 0 0 0 I I 0

0 0 0 0 0 I I 0

2 0 I 0 I 7 5 I

Hispanie Other

0 0

0 I

0 0

0 0

0 0

0 0

0 0

0 I

TABLE 4 (Continued)


COLUMBIA COUNTY


OCCUPAT!ONAL SUBGROUPS MALE FEMALE

N

OFFICIALS AND ADMIN!STRATORS

i PROFESSIONAL

TECHNICIANS

Total

0

I

0

While

0

0 ··-··

0

Black

0

0

0

Hispanic

0

I

0

Other

0

0

0

Total

l

0

4

White

l

0

3

Black

0

0

I

Hispanic

0

0

0

Other

0

0

0

ICE 0 0 0 0 0 l l 0 0 0

ADMlNISTRATIVE SUPPORT 0 0 0 0 0 0 0 0 0 0

lLLEDCRAFf ORKERS I 0 0 () I 1 I 0 0 0

SERVICE WORKERS 0 0 0 0 0 0 0 0 0 0

TOTAL 2 0 0 I I 7 6 l 0 0

TABLE 4 (Continued)


COLUMBIA COUNTY




To!al

I

White

0

Black

0

Hispanic

0

Other

l

Total

I

White

l

Black

0

Hispanic

0

Other

0

PROFESSIONAL 0 0 0 0 0 0 0 0 0 0

• TECHNICIANS 0 0 0 0 0 3 3 0 0 0

PROTECTIVE SERVICE WORKERS l 0 l 0 0 0 0 0 0 0

ADM!N!STRATIVE SUPPORT

I SKILLED CRAFT1WORKERS

0

0

0

0

0

0

0

0

0

0

0

I

0

1

0

0

0

0

0

0

SERVICE WORKERS 0 0 0 0 0 2 l l 0 0

TOTAL 2 0 1 0 l 7 6 1 0 0


OFFlCIALS AND ADMINISTRATORS

PROFESSIONAL

TECHN,CIA'lS

PROTECTIVE SERVICE WORKERS

ADMINISTRATlVE SUPPORT

SKILLED CRAFT WORKERS

SERVICE WORKERS

TOTAL

TABLE 4 (Continued)


COLUMBIA COUNTY


MALE FEMALE


0 0 0 0 0 l 1 0

0 0 0 0 0 0 0 0

l 0 0 0 I 4 2 I

0 0 0 0 0 I I 0

1 0 l 0 0 0 0 0

I I o 0 0 0 0 l l 0

0 0 0 0 0 0 0 0

2 0 I 0 l 7 5 l

Hispanic Other

0 0

0 0

I 0

0 0

0 0

0 0

0 0

I 0

TABLE 4 (Continued)


COLUMBIA COUNTY

5-YEAR GOAL TOTALS JUNE 30, 2008 to JUNE 30, 2012



OFFICIALS AND ADMINISTRATORS 2 0 l 0 l 4 4 0>-' PROFESSIONAL 2 0 1 1 0 1 0 0

TECHNICIANS l 0 0 0 I 18 14 3

PROTECTIVE SERVlCE WORKERS 2 0 1 0 I 4 3 l

ADMINISTRATIVE SUPPORT I 0 1 0 0 0 0 0

SKILLED CRAFT WORKERS 2 0 0 I I 4 4 0

SERVICE WORKERS 0 0 0 0 0 4 2 2

TOTAL 10 0 4 2 4 35 27 6

Q:\CD8Gfilc\Affmactn\Columb1a\2007\1able4 .wpd

Hispanic Other

0 0

0 I

1 0

0 0

0 0

0 0

0 0

1 l

05/10/2008 11:20 3867552197 MOOSE LODGE 624 PAGE 01

LOYAL ORDER OF MOOSE

June 10, 200fl

To: Board of Columbia County Coounissioners

Subject: Pennit for 4th ofJuly 2008 Fireworks Show

Lake Cit}' Moose Lodge #624 is planning to have a Fireworks Show on our property by Watertown Lake, for everyone to view, on July 4, 2008, at Dusk Dark.

We would like to request a permit for that occasion. All safety precautions will be observed and a licen:sed pyrotechnic will be on hand to supervise this event

h~~ Jerry A. Parnell Administrator Lake City Moose Lodge 624

ATIN: Penny

Columbia CountyIFAS EXTENSION 164 SW Mary Ethel Lane Lake City, FL 32025 b~ Telephone: (386) 752-5384

\ Fax: (386) 758-2173 !,\ l~ J°'a,qo"'/

Memorandum/

Date: June 2, 2008

r,To: Dale Williams, County Manager - \ " /'/'../

From: Cindy Higgins, Ph.D., CED t ·;•)1'\. ( \ \

Re: Family and Consumer Science Agent Position

I would like to respectfully request that the VF/Columbia County Extension Service position of Fan1ily and Consumer Science Agent, formally occupied by Cori en Peavy, be released by the county so that we may begin the advertising and hiring process. Corien resigned effective May 29, 2008 to move to Alabama. The goal is to have a new FCS agent in place before the end of summer.

Thank you in advance of the consideration of this request.

CH/kk

ni.e lnstih1tt' (1f Food Jnd AgriL ullmill Sciences dt"AS) is r1n Equal Employment Opportunity - Affirmative Action Employer nuthorized to provide research, l:'durntionJ! i11forrnation anJ other .'>ervin,s only tP individuals and institutions that function with non-discrimination with respect ~o race, creed, color, religion,

age, disability, sex, ~exual oricnt:1tion, marital -;Mtus, ni\lioml origin, political opinions or affiliations. U5. Department of Agriculture, Cooperative Extension Scrvi.:e, University of Floridi"I, !fAS, Hocida A. & M. Univer:.ily Cooperative Extension Program, and Boards of County Commissioners Cooperating.

HFD/lss C-08-919 6/10/08

INTERLOCAL AGREEMENT

THIS INTERLOCAL AGREEMENT ("Agreement") is made and entered into this

__ day of _______, 2008, by and between the BOARD OF COUNTY

COMMISSIONERS OF COLUMBIA COUNTY ("County") and the CITY OF LAKE CITY,

FLORIDA ("City").

WHEREAS, the Board of County Commissioners of Columbia County ("County"),

by its Ordinance No. 86-6 imposed a two cent (2¢) local option fuel tax upon every

gallon of motor fuel sold in Columbia County, Florida, for a period ending September 1,

1991;and

WHEREAS, by Ordinance No. 89-4 the County amended Ordinance No. 86-6

to provide for an extension of the local option fuel tax imposed under the provisions of

Ordinance No. 86-6 to remain in effect until September 1, 1999; and

WHEREAS, by Ordinance No. 99-8 the County further amended Ordinance No.

86-6 as previously amended by Ordinance No. 89-4 to provide for an extension of the

local option fuel tax to remain in effect until December 31, 2008; and

WHEREAS, by Ordinance No. 2008-27 the County further amended Ordinance

No. 86-6 as previously amended by Ordinance No. 89-4 and 99-8 to provide for an

extension of the local option fuel tax to remain in effect until December 31, 2023; and

WHEREAS, Section 336.025, Florida Statutes, empowers the County to levy a

local option gas tax upon every gallon of motor fuel and special fuel sold in Columbia

1 ·f)j1;\FT COPY ~~ !J8JECT TO CHANGE

County and taxed under the provisions of Chapter 206, Florida Statutes; and

WHEREAS, upon levying such tax, the County must divide all proceeds of the

tax with all eligible municipalities within the County; and

WHEREAS, the distribution formula used to divide the proceeds must be

established by interlocal agreement with municipalities representing a majority of the

population of the incorporated area within the County; and

WHEREAS, the City of Lake City, Florida, is the only municipality which

represents a majority of the population of the incorporated area.

NOW, THEREFORE, in consideration of the mutual premises, County and City

agree to the following:

1. The above recitals are all true and accurate and are hereby incorporated

herein and made a part of this Agreement.

2. The proceeds derived from the levy of the local option gas tax imposed under

the provisions of County Ordinance No. 2008-27 shall be distributed as follows:

COLUMBIA COUNTY 71.39%

CITY OF LAKE CITY, FLORIDA 27.51%

TOWN OF FORT WHITE 1.10%

3. The provisions of this Agreement shall be binding upon the County and City

until and including December 31, 2023.

4. No amendment to the terms and conditions of this Agreement shall be

effective unless made in writing approved by both County and City.

2

IN WITNESS WHEREOF, County and City have entered into this Agreement as

of the day and year first above written

Signed, sealed and delivered in the presence of:

Witness

(type or print name)

Witness


APPROVED AS TO FORM AND LEGALITY:

By: MARLIN M. FEAGLE County Attorney

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS

By: DEWEY WEAVER Chairman

ATTEST:

By: DeWITT CASON Clerk

3

Signed, sealed and delivered in the presence of:

Witness


Witness


APPROVED AS TO FORM AND LEGALITY:

By: HERBERT F. DARBY City Attorney

CITY OF LAKE CITY, FLORIDA

By: STEPHEN M. WITT Mayor

ATTEST:

By: AUDREY E. SIKES City Clerk

4

RESOLUTION NO. 2008R~

WHEREAS, actual expenditures have exceeded original appropriations for the Economic

Development Fund for the fiscal year ended September 30, 2007 due to the

timing of approved economic development outlays; and

WHEREAS, these excess expenditures were funded by a temporary loan from the General Fund,

pending the receipt of permanent loan proceeds; and

WHEREAS, the provisions of Section 129.06(2)(d) Florida Statutes require the enactment of a

resolution to appropriately amend this budget.

BE IT RESOLVED BY THE COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS, that the

appropriations of the Economic Development Fund are increased by $3,952,281 for the fiscal

year ended September 30, 2007 as provided on the attached budget amendment.

These increased appropriations are to be financed by a temporary loan from the General Fund

pending receipt of proceeds of a bank loan to be subsequently secured.

PASSED AND ADOPTED this_ day of ___,2008.


BY:_______ Dewey Weaver, Chairperson

ATIEST:

P. DeWitt Cason, Clerk (SEAL)

COLUMBIA COUNTY BOARD OF COl'l\TY COM:\11SSIONERS

FT"-'A.L BUDGET A\4E;-.;DMENT ECONOMIC DE\'ELOPME;;;T Fl'\D for the Y 1;:ar Ending September 30. 2007

APPROPRIATIONS Budget Actual Amendment

Economic environment Hornes of Merit Project:

Debt sei,:ice Interest $ 59.530 $ 73.087 $ !3.557 Principal 116.470

176.000 781.078 794.635

Economic Project: Operating expenses

Tax rebates

New Millennium Pro.iect: Debt Sen·ice

50.000 50,000

254,595 254.595

204.595 204.595

Interest Principal

Target Project: Capital outlay Debt Service

Interest Principal

Total appropriations

96.429

I.! 41.429

130,000 200,000 330,000

J.697.429

94.080 1,045.000 1,139,080

3.285.400

3,285,400 5,649.710

(2.349)

(2,349)

3.285.400

( 130.000) (200,000)

2.955.400 3,952,281

Ft'NDED BY: Loan from General Fund $ $ (S.649,710) $ (5,649.710)

--·····


FINAL BUDGET AMENDMENT

FISCAL YEAR 2006-2007

PREPARED BY DALE WILLIAMS

COUNTY MANAGER

June 3, 2008

The purpose of this budget amendment is to adjust various budget categories both up,v,trd and downward to provide for actual expenditures, so long as a Fund's total appropriations, including contingency accounts, do not increase. In accordance "ith the provisions of S<:ction 129.06 (2)(a) this amendment may be approved by a motion of the Board of County Commissioners.


FINAL BUDGET AMENDMENT

For the Year Ending September 30. 2007

TABLE OF CONTENTS

PAGE OPERATING FUNDS

General 5

Transportation Trust 6 7

Municipal Services Benefit Unit (MSBU) 8 9

Municipal Services Special District (MSSD) 10

Court Services 11

RESTRICTED REVENUE FUNDS

Library Enhancement 12

Tourist Development Tax - Operating 13

Local Housing Assistance 1--1

CONSTRUCTION f<'UNDS

Road Improvement 15

COLU:\IBIA COUNTY BOARD OF COl'NTY COM:\IISSIONERS

FINAL BUDGET AMENDMENT GE'\JERAL FUND

For the Y car Ending September 30, 2007 Requested

Budget ,\ctual . .\mendment APPROPRIATIONS General Government Services:

Legislative -Board of County Commissioners

Personal services $ 809,241 $ 802.98h $ ( 6.255) Other current expenses 16-1,406 323.:'56 159.150 Capital outlay 72.200 68,611 13.589)

Total legislative 1.0-15.847 1.195,153 $ l..!9,30h Executive -

Clerk to the Board of County Commissioners Personal Services 303,132 303.132 Other current expenses 1,800 1.800

Total executive 304,932 304,932 Financial and Administrative:

Property Appraiser Other current expenses 1.027.073 1.015.693 (11.380)

Property Appraisal Adjustment Board Other current expenses

Tax Collector -Other current expenses 750.000 750.000

Accounting and auditing -Other current expenses 95,000 95.000

Data processing -Current expenses 32,000 38.530 6.530 Capital outlay

32.000 38,530 6,530 Legal Counsel:

County attorney -Personal services 114,791 129,318 14,527 Other current expenses 2.000 3.386 1,386

116.791 132,704 15,913 Other General Governmental Services:

Supervisor of Elections: Personal services 300,576 300,576 Other current expenses I 0,400 l..!,932 4,532

310,976 315.508 4,532 Elections:

Personal services I 50.000 156,752 6.752 Other current expenses 99,000 96,651 (2,349)

2-19.000 253,403 4...10.l

COLl'MBIA COllNTY BOARD OF COl'.:','TY C0'\1!\'IISSIO:-IERS

FINAL Bl'DGET AME:'lDl\lENT GENERALFU~D

For the Year Ending September JO. 2007

Budeer Non-departmental:

Personal services !0.000 Other current expenses 520.500

530.500 Facilities \1anagemenl ( Building. operations. and maintenance)

Personal servkes 697.138 Other current expenses 614,948 Capital outlay 65.627

1,377.713 Total general government services • 5.83'l.832 Public Safety:

Emergency preparedness: Other current expenses 15.740

15.740 Emergency management:

Personal services J 03.386 Operating expenses 41.612 Capital outlay 3,088

148,086 Safety:

Personal services 6-l.421 Operating expenses 25.450

89.871 Emergency medical services

Capital outlay

Sheriff: Law Enforcement: Personal services 5,435.306 Workers comp. and life insurance 375.000 Other current expenses 1.254.8-15 Capital outlay l 25,000 Contingency 10.000

7,200,151 Judicial:

Personal services 972,621 Workers comp. 60,000 Operating expenses 180,666

1,213.287 Detention Center Operation,:

Personal services 2,795.164 Worker', comp. 175.000

Actual

-1.827 480.268 485.095

711,990 610.530

52,041 1374,561 5.960.579

108,109 35.241

3.088 1~6.438

73,927 23,946 97.873

252,3-17 252,347

5.435.306 276,560

1.25-1.845 125.000

7.091,711

972.621

180.666

2.795, I 64 82,585

Requested .-\mendment

(5. J73)

1-1.852 (-1.418) 13.586 (J,152)

4.157 4,457

-1,723 (6.371 l

( l.o-18)

9.506 (I.SO-I) 8.00)

252.347

(98.440)

(10,000) ( I 08.-1-10)

(60.000)

(60.000)

(92.415)

2

3.982

COLUMBIA COll:'IT\' BOARD OF COlNTY CO'.VDIISSIO'.'.ERS

FINAL BUDGET AMENDMENT GENERAL FUND


Budget Other current expenses 1.164.355 Capital outlay 30.000 Contingency 10.000

Total detention center operations 4.174.519 Dckntion Center facilities:

Personal services 42,746 Other current expenses

Utilities 220.000 Maintenance and repair 84.000 Insurance - casualty 55,000

359.000 Capital outlay - building impro,ements 150,000

Total detention center facilities 551.746 Total detention 4. 726,265 Medical Examiner

Autopsies 240,000 Total public safety 13,633,400

* Paid directly by B.C.C. Physical Environment:

Agriculture and Home-Economics Agent: Personal services 182,420 Other current expenses 73,145 Capital outlay

255,565 Landscape:

Personal services 117,470 Other current expenses 44.900

162,370 Other Physical Environment:

Santa Fe Soil Conservation District 6,546 Florida Forest Management 3,000 Resource Conservation & Development (SRRC&D) 1.100 Aquatic Weed Control:

Other current expenses 13,000 Alligator Lake recreation area 58,600 Rum Tsland maintenance 3,000 Falling Creek project 5,000 Capital outlay - Alligator Lake

90,246 Total physical cm ironment * 508,181 Economic Environment:

Veterans services -Personal services 99,786

Actual 1.164.355

30.000

4.072, 104

46.728

217.261 41,501

975 259.737

32,874 339,339

4.411,443

178,840 13.352.136

191.962 61,536

2,000 255,498

153,667 37,216

190,883

6,546 3,000 1.100

2.700 53,166

2,045 3.157

I08.84.J 180,558 626.939

91,536

Requested ,\mendment

( I 0,000) (102,415)

(2,739) (42.499) (5.J.025) (99.263)

(117,126) (212,407) (314,822)

(61,160) (281.264)

9,542 ( 11.609)

2,000 (67)

36.197 (7 .684 J 28,513

( I 0,300) (5,434)

(955) (1,843)

I08,844 90.317

118,758

(8,250)

3

C0Ll1MB1A COLNTY BOARD OF COU:",TY COMMISSIONERS

FINA.L BUDGET /\.MENDMENT GENERAL FUND


Other current expenses

*Paid directly by B.C.C.

Local economic projects: District I District lJ District 111 District IV District V

Tax Increment Funds

FEMA Projects Operating expenses

Hunter Panels Project Tax rebate

Total economic environment Human Services:

Health -Mosquito Control

Personal services Other current expenses Capital outlay

Columbia County Health Department Family Health Center of Columbia County Lake City Humane Society - animal control Medicaid I lealth Care Responsibility Act

Mental Health -1\1eridian Behavioral Sen ices

Welfare Columbia County Senior Services Another Way

Budget 9.600

I09 . .186

82,022 124.135 50,016 55,697

I00,335 412.205 160.000

681.591

19,034 35.292 57,500

111,826

153.784 48.500

230.850 1,320,000

20,000 I. 773.134

195.000

100,100 8,000

Actual 8,763

I 00,299

30,293 8.770

50,016 22.364 37.385

148.828 148.876

134.859 134.859

106.913 I06. 913 639.775

I0.558 ICl. 946 32,750 54,254

153,784 48.500

230,850 1,018,960

1.452,094

195.000

130.452 8,000

Requested Amendment

(83 7) (9.087)

(51,729) (115,365)

(3.1.333) (62,950)

(263.377) (11,124)

134.859 134,859

106.913 106,913 (41.816)

(8.476) (24,346) (24,750) (57.572)

(301.040) (20,000)

(321.040)

J0.352

4

COLLMBIA COliNTY BOARD OF COL:"iTY COMMISSIONERS

FINAL 8UDGET A:\IENDMENT GENERAL FUND


Su\\annee Valley 4 C's Experience Works

Retardation -Columbia Association for Retarded Citizens

Other Human Services Happy House

Total human services

Culture/Recreation: Main Library:

Personal services Other current expenses Capital outlay

Ft. White Library: Personal services Other current expenses Capital outlay

Community Concert Association Other current expenses

Recreation: Other current expenses Other recreation expenses - utilities South Columbia Complex

Columbia Youth Football Boy's Club Youth Baseball League Lake City Jaycees - July 4th fireworks Columbia Youth Soccer Association Lake City Family YMCA Fort White Girls Softball Columbia County Girls Softball Association South Columbia Youth Baseball Columbia County Riding Club Lake Cit) Skate Park

Total culturc;rccreation Total expenditures

Budget 12.325

1.000 121.425

40.000

I 0.()00 2.251.3 85

502,292 119.263 98.815

720.370

70.572 13,460 15.500 99.532

5.000

184,750 40,000 30,000

254.750

10.000 30,000 14,000 7.500

10,000 5,000

10,000 2,975

10,000 10,000 10.000

119,475 1.199, 127

24, 113,516

Actual 12.325

1.000 151.777

40.000

10.000 1.903.125

494.095 112.839 70.296

677,230

69.788 9.136

14,689 93.613

3,750

163,000 42,354 19,732

225,086

1.000 3,000

14,000 7.500

10,000 5.000

I 0.000 2.975

I 0,000

7.500 70.975

1.070,654 n.553.208

Requested Amendment

30.351

(348.260)

(8,197) (6,424)

(28.519) (43.140)

(784) (4.324)

(811) (5.919)

(1.250)

(21.750) 2,354

( I 0,268) (29,664J

(9.000) (27.000)

(10,000) (2,500)

(48.500) (128,473) ( 560.308)

Total appropriations $ 24.113.516 s 23.553.208 s (560.308)

COLl'l\1BIA COUNTY BOARD OF COliNTY CO.\I.\IISSIONERS FINAL BUDGET At\lENDME'.\/T

TRA.NSPORTAT!ON TRUST FUJ\:D

For the Year Ending September 30, 2007

Budget APPROPRIATlOl'iS Transportation:

Contracting mowing Current expenses $ 265,000

l'vlaintenance and improvement of graded roads: Personal services 877,867 Other current expenses 16,249 Debt service 240.000

1.134.116 Hea,·y equipment and drainage (includes labor crew):

Personal services 338.291 Other current expenses 468,50 l Capital outlay 1,500

808.292 Sign shop:

Personal services 121.410 Other current expenses 336,000

457.410 Repair shop:

Personal services 402,169 Other current expenses 260,000

662,169 Stockroom:

Personal services 32.268 Current expense 506.500

538.768 Secondary maintenance crew:

Personal services 137,900 Other current expenses 4,200

142.100 Tree-trimming:

Personal services 316,513 Operating expenses 40.000 Capital outlay 152,944

509,457 Roadway enhancements:

Weed control 40.000 Road striping 48.785 Dust suppressant 125.000 Concrete ,,ork 145,000 Roadway stabilization 9.1)30

367,815

Actual

$ 187.583

845.674 6.599

930.855 1,783.128

269,308 441,403

16,630 727.341

78,860 220,771 299.631

372,791 244.426 617,217

33,357 460,548 493,905

168.993 3,917

172.910

257,930 33.022 32.255

323,207

1.800 44,407

115.015 96.032

152 257.406

Requested Amendment

$ (77.417)

(32.193) (9,650)

690.855 649,012

(68.983) (27.098) l 5.l 30

(80,95 l)

(42.550) (l l 5.229) ( 157.779)

(29.378)(15,574) (44,952)

l ,089 (45,952) (44.863)

31,093 (283)

30.810

(58.583) (6,978)

( 120,689) ( 186.250)

(38.200) (4.378) (9,985)

(48,968) (8,878)

(110.409)

6

COLUMBIA COliNTY BOARD OF' COU'.\'TY CO:\nHSSI0:'1/ERS

FINAL 13UDGET Al\lENDl\lENT TRANSPORTATION TRL:ST Fl'ND


Budget Administration and overhead:

Pasonal serYices 629,888 Other current expenses 535.220 Capital outlay 10.015

1.175,123 Other:

Suwannee Valley Transit Authority 24-492 Administrative fee - General Fund 89.250

Total appropriations $ 6.173.992

RESERVES National Forest - Title Ill $ 120,000 Equipment 300,000 Cash balance fonvard 1.124,547 Contingency 623,280

2,167,827

TOTAL APPROPRIATIONS AND RESERVES $ 8.341,819=========

Actual

706,377 625.028

30.100 1.361.505

27.492 89.250

$ 6,340,575

$ 120,000 133-417

1J24,547 623,280

2.001,244

$ 8.341.819

Requested Amendment

76-489 89.808 20,085

186.382

$ 166.)83

$ (166.583)

(166.583)

$

7

3.000

COL!;l\lBIA COUNTY BOARD OF COUNTY COMMISSIO;\IERS

FNAL BUDGET A:'v!ENDMENT MUNICIPAL SERVICE BENEFIT LN!T FUND

for the Year Emling September 30, 2007

Budget APPROPRIATJO;'IIS Board of Count Commission('rs -

Operating expt:1tses - administration $ 78.750 $ Otha operating expenses 25.000

103.750 Building and Zlrning Department -

Personal scr\' ices 566.901 Other operating expenses I 51.900 Capital outlay 25,000

743.801 Code Enforcement -(moved to Landfill Fund)

Personal services 74,975 operating expenses 18.300 Capital out/a) 74.155

167,430 County Fire Services

Pasonal ser\ ices 1.443.685 Operating expenses 457.000 Capital outlay Debt sen ice 591,052

2,.Jgl,737 Contractual Fire Agreements:

Coop forest management 9.364 Fire assc5sments I 0.000

I 9.364 Tax Collector -

Contractual services, non ad valorem assessments I00.000

Accounting and auditing -other current t>xpenses 5,000

Assessment administrative -Exempt prciperties 50,000

50,000

Ellisville Water - Sewer Other current expenses

Actual

78. 750 96,757

175,507

495. 708 128.'!2<J 22.512

647.149

58.950 13,220 62,218

134.388

1.506,608 460,920 441.85 I

2,409.3n

9.364 31.042 40.406

67./9g

5,000

J8. 703 38.703

Requested Ami;:ndment

$ 71,757 "I, 757

(71,193) (22,971)

(2,-188) (96,652)

(16,025) (5,080)

(11,937) (33,042)

62.923 3.920

441.851 (591.052)

(82.358)

21.042 21,042

(32.80 I)

(50,000) (50,000)

38, 70J 38.703

8

COLU~IBIA COLNTY HOARD OF COU:'<iTY COMMISSIONERS

FINAL BUDGET AMENDMENT Ml:NICIPAL SERVICE BENEFIT UNIT FUND

For the Yem Ending September 30, 2007

Addressing Department -Personal services Operating expenses Capiral outlay

Solid Waste Service Contracted sef\ ices - pickup Residential tippage fees

Community recreation centers -Operating expenses Capital outlay


RESERVES Cash balances forn ard Contingency

TOTAL APPROPRIATIONS AND RESERVES

Budh!et

69.644 30A05

4.750 104. 799

2.390.000 1.000.000 3390,000

45.200

45.200 7221.081

1,23./,583 714.193

l.948,776 s 9,169,857

Actual

95.151 29.424

4.288 128.863

2.909.681 908.713

J.818.394

30,272 199,927 230.199

7,695,187

l .234.58.l 2-10.087

JA 7./.670 $ 9,169.857

Requested Amendment

25.507 (981 l

24.064

519.681 (91.287) 428.194

(14,928) 199,927 J84.999 ./74.106

s

9

COLUMBIA COLNTY BOARD OF COV:'liT\' CO'.\li\llSSIO::\'ERS

FINAL BLDGET Al\lENDMENT MUl\lJCIPAL SERVICES SPECIAL DISTRICT fL'ND

For the Year Ended September 30. 2007 Requested

Budget Actual Amendment APPROPRIATIONS Board of County Commissioners: Other charges - administration $ 78. 750 78. 750 $

Professional services 79.000 132.735 53,735 l 57.750 211.485 53.735

General Government Services: Special Assessment Administration

Assessment study reimbursement 23.13 7 23.137 Collection sen-ices 27.027 27.027

Total general government services 50, l 64 50,164

Public Safety -Emergency '.Vledical St:rvice

Personal services 1,597.373 I.765. 779 l 68..l06 Operating expenses 436.150 555.081 118,931 Capital outlay 462,250 77.268 (384,982)

2,495.773 2.398.128 (97.645) EMS Medical Director

Personal services 17,812 1 l.515 (6.297)

911 Emergency Communications Other cunent expenses 150.000 144,634 (5.366)

150.000 144,634 (5,366)

EMS billing Personal Services I 05.822 ]09.512 3,690 Operating expenses 20.200 17,236 (2,964)

126,022 126.748 726 Conununications-Towers

Operating expenses 7,900 7,038 (862) Total appropriations $ 2,955,257 $ 2,949,712 $ (5,545)

10

COLt:MBIA COlJNTY BOARD OF COliNTY C0:\11\-IISSIO:\ERS

FINAL Bl'DGET AMENDMENT COURT SERVICES Fl'ND

For the Year Ending Sept.ember JO. 2007

Budget Actual APPROPRIATIONS: General GO\·ernment Sen-ices:

General Fund administration $ 17.000 $ 17,000

Judicial: Circuit Court

Other current expenses County Court

Personal services 31.559 24.791 Other current expenses

31.559 24.791 State Attorney

Other current expenses 23.114 23.114 Technology 51,705 51. 706

74.819 74.820 Public Defender

Other current expenses 9,236 9.236 Technology 34.470 34,470

43,706 43.706 Court Support Service

Other current expenses 24.13 7 24.I 3 7 Technology 51,570 66.935

75.707 91,072 Juvenile Detention 341.260

Guardian ad Litem Other current expenses 41.115 41.112

Court Technology Capital outlay

Optional Coult Costs Legal aid 31.600 33.509 Law library 31.600 Drug Court 31,600 6,164 lnnorntions (Teen Court)

94,800 39.673 Total appropriations $ 719.966 $ 332.] 74

Requested ,\mendrncnt

$

(6,768)

(6.768)

15,365 15.365

341,260

(3)

l,909 (31.600) (25,436)

(55.127) $ 294,728

11

COLUMBIA COUNTY BOARD OF C()l;NTY COM1\1ISSJONERS

APPROPRIATIONS Library Enhancements:

Personal services Operating expenses Capital outlay

Literacy program: Personal services Operating expenses Capital books

West Branch: Personal services Operating expenses Capital outlay


FINAL BCDGET AMEl'sD:\fENT LJBRARY ENHA".\CE:\1ENT FU1'D

For the Year Ending Septeml:>cr 30. 2007

Budget Actual Requested

.\mendmcnt

$ 313.119 128.600 149.500 59L2J 9

s .804 $

25,152 4.440 1,000

30.592

49,354 2.186 1.810

24.202 12.254)

8JU

$

67.427 101.400 48,500

217.327 839.138 $

125.455 84.255 32,700

242.410 740.688

58.028 (17.145) (15.800) 25.083

12

COLUMBIA COUNTY BOARD OF COll:"iTY COMMISSIONERS

FINAL BlJDGET AMENDMENT TOUR1ST DEVELOPMENT TAX Fl 'ND - OPERAfJ);G


Requested Budget Actuul Amendment

APPROPRIATIONS Tourism Promotion

Personal services $ ] 4 l.604 $ 138.775 $ (2.829J............ Operating expenses

Local event promotion 50,000 48,740 (l.260) Advertising & printing 16,592 15.743 (849) vehicle expenses 5.500 5.240 (260) Rentals & leases 2,500 2-495 (5) Office supplies 2.500 1.095 (1.405) Legal services 1.000 (1,000) Postage 6,000 :'i.260 (740) Transfer to general-administration l 4.000 14.00() Advertising 20.000 l 8.263 ( J.737) Contracted services 4,500 3.440 (] ,060) Insurance (includes sign) 14.000 14.000 l 1tilitks 27.000 24.3 i7 (2,683) Operating supplies 4.500 4.076 (..J24) Repairs & maintenance 10,000 8.648 (L352) Travel 8.000 5.038 (2,962) Communications 2.700 2.244 (456) Sign maintenance 12,000 11. l 94 (806) Sports marketing 20,000 16,971 (3,029) Subscriptions and dues l 5,000 15.000 Highway beautification 9.800 5,-143 (4.357)

245,592 221.207 (24.385) Grants

Columbia County Historical Society 5.000 5.000 Blue Gray Festival 10,000 10.000

15.000 15,000 Capital outlay

Eqllipment 2,000 l .803 2.000 1,803

Total appropriations $ 404,196 376.785

13

COLL MBIA COUNTY BOARD OF COUNTY COMMISSIONERS

REVENl:ES Estimated beginning rnsh

TOTAL REVENUES

APPROPRIATIONS Administration Housing assistance

TOTAL APPROPRIATIONS

FINAL BUDGET Al\lENDMENT LOCAL HOUSING ASSISTANCE FUJ\D


Budget

$ 100,000 $ $ I00,000 $

$ 68,000 $ 609.000

$ 677.000 $

.\ctual

147,194 147,194

58,241 665.953 724,194

Requested Amendm~nt

$ (47,194) $ (47,194)

$ (9.759) 56.95]

$ 47.J 94

14

COLCMBIA COUNTY BOARD OF COUNTY CO.vtMISSlONERS

FINAL BUDGET AMENDMENT ROAD IMPROVEMENT FUND


Reques1ed Budget Actual Amendment

APPROPRIATIONS Road Construction Projects

Lake Jeffrey RR Crossing $ 15,000 $ 21.830 $ 6.830 Woodland and Washington 232.233 232.233 Kirby Road 350.000 (350.000) Turner Road 750.000 7,725 (742.275) Brooker T Combs Road l,440 l,440 Lulu Area 200,000 262.462 62.462 Stewart Circle 200.000 I l.250 ( 188.750) Brown Road 300,000 8.683 (291.317) Noegel Road 730,000 (730.000) CR-246 1.285.000 1.375 ( 1.283 ,625) Haltiwanger Road CR-242 1.300,000 1.272.327 (27.673) CR-138 1.920,000 l.761,275 (158.725) CR-133 616.033 616.033 CR-240 (247 to 47) l.300,000 ()33,733 (366,267)

TOTAL APPROPRIATIONS $ 8.350,000 $ 5,130,366 $ (3,219,634)

15

COLUMBIA COUNTY BOARD OF COUNTY COMMISSIONERS POST OFFICE BOX 1529

LAKE CITY, FLORIDA 32056-1529

CONSENT AGENDA

SECOND PAGE

J'UNE 19. 2008

(Continued)

(9) Invoice - Applied Technology & Management - Alligator Lake/Clay Hole Creek Flood Study - $8,899.99

(10) Utility Permit - Comcast Cable - County Road 252B

(11) Utility Permit - Comcast Cable - County Road 100A/NE Bascom Norris Drive

(12) Utility Permit - Comcast Cable - SW Pinehurst Drive

(13) Contract Amendment - HDR Engineering, Inc. /Columbia County, Florido -Evaluate and Design the Bascom Norris Drive/CSX Railroad Overpass ond Associated Roadways Based Upon a Revised Alignment Location

(14) Public Works - Request to Enter Private Road (SE Gwoffin Court) - Repair Damage from Run off from SE Pleasure Court

(15) Minute Approval - Boord of County Commissioners - Regular Meeting -Moy 1, 2008

AGENDA

SECOND PAGE

STAFF MATTERS:

HONORABLE DEWEY A. WEAVER. CHAIRMAN

DISCUSSION AND ACTION ITEMS:

(1) National Fire Services - Radio Communication Proposal

(2) Insurance Coverage for 2008-2009

Marlin Feagle. County Attorney

(1) Agreement between the State of Florida Department of Management Services and Columbia County, Florida

.,.,_,. NOTE: COMMENCING J'ULY 3, 2008 COMPLETE AGENDA PACKETS WILL NO LONGER BE COPIED FOR DISTRIBUTION. THE COMPLETE PACKETS WILL BE AVAILABLE BY ACCESSING THE COUNTY WEBSITE AT www.columbiacountyfla.com

Project: 07'1621 - Alligator Lk+Clay Hole Creek Flood Invoice# :27143

Phase : 01 Data colleGtion + rainfall analysisn

Rate Schedule Labor ------------------·····················-··· Class Name Hours Rate

Associate E09ineer/Geologist 1000 9500

Rate Schedule Labor

Regular expenses Description Cost----- Multip/1e,

Project Supplies and Equipment 20.00 1.15 Meals 2.56 1.15

Regular Expenses

Unit Pricing Expenses -----· ----·············---··· Description

Mileage

Total Phase: 01 .. Oata collection+ rainfall analysis

Phase : 02 •• HEC+HMS+RAS Existing condition mode Rate Schedule Labor Class Name

Administrative

Computer/Draftsman Principal Engineer/Scientist Senior Engineer/Scientist

Senior Modeler I

Total Phase: 02 •• HEC+HMS+RAS Existing condition mode

Phase : 03 •• Water Quality Review/Alternatives

Rate Schedule Labor Class Name

Senior Er1£;lneei/Sclent:st

Total Phase: 03 •• Water Quality Review/Alternatives

Total Project: 071621 •• Alligator Lk+Clay Hole Creek Flood

Units

235.00 Unit Pricing

Labor Expense

Hours Rate a.so 55.00 2.50 85.00 900 19000

21 00 130.00 24.00 125.00

Rate Schedule Labor

Labor Expense

Hours Rate 1.00 1 30 00

Rate Schedule Labor

Labor Expense

Amount

950.00 950.0()

Amount

23.00 2.94

25.94

Amount

114.05 114.05

950.00 139.99

Amount 27.50

212 50 1.71000 2,730 00 3.000.00 7,680.00

7,680.00 0.00

Amount

130.00 130,00

130.00 o.oo

8,899.99

~/DCOLUMBIA COUNTY BOARD OF COUNTY COMISSIONERS UTILITY PERMIT

Date: 616!08 ___ Pe,nnit No. ·····---County Road CR252B Section No.

Pemuttee Comcast Cao!e_

Address 5934 Richard Rd. facksonville, FL 32216 ______Telephone Number 904-380-6420 ------·-

Requesting pennission from Colutnble County. Florida, hereinafter called the County. to contract. operate and Maintain Proposed CATV facilities at CR252B (929), 340' underground, Node Fiber/Project FRl-08-

FROM: ..... TO:

Submitted for the Utility Owner by: -Billie Lenles/ Agent for Comcast---···---·---------·--------·-------------·6/6!08-·-··--···-·... ---------··-····-····

Typed Name & Title Signature Date

Pennit1ee declares that prior to filing this application it has determined the location of all existing utilities, both aerial and underground and the accurate localions are shown on the plans attached herero and made a part of this application, Proposed work is within corporate Jlmits of Municipality: YES { J ~O (}.ffYES: LAKE CITY () FORT WHITE ().A letter of notification was mailed on 3113/08 to the following utility owners Bell South, FPL ______

2. The Columbia County Public Works Director ~hall be notified twenty-four (24) hours prior to startlng work and again immedia.tety upon completion of work. The Publk Works Director is

located at nn:;:;;;-;,;;;;;;;;;;;:;;;:;;:;;;;<lh~:;;;,;:;;;,;;;;:;;;;;;;::;;;f,:;;;;;i,,::;;,,,;_:-;; Telephone Number --------The PERMJTTEC's employee responsible for Maintenance is Gary Voisin -.,--,---c···Telephone "lumber 904-380-6420 ---------·--- --(This name may he provided at the time of the 24 hour notice to staning work.)

3. This PERM1ITEE shall commence acu.1al construction in good faith within ... 30_ days after issuance of permit, and shall be completed within 90_ days after permitted work has hegun. If the beginning date is more than 60 days from date of permit approval, then PERMI1TEE must revjew the permit with Ute Columbia County Public Works Director to make sure no ,.:hanges have occurred in the tramportation facility that would affect the permitted construction.

4. The construction and maintenance of such utilily shall not interfere with 1he pn'>perty and rlgh1s of a prior PERMfffEE.

5. his expressly stipulated that this permit is a lkcnse fo:r permissive use only and that the placing ofulilities upon public property pursuant to this permit :;huH not operate to create or vest any property right in said holder.

6. Pursuant to Section 337-403( I), Florida Stawtes, whenever necessary for the construction, repair. improvement, maintenance, sa1e and efficient opcnuJon, afteration or relocation of alJ, or any ponion of said transportation facility as determined by the Columbia County Public Works Director and/or County Engineer, any or oil utilities and appurtenances authorized hereunder, shall be immcdfately removed from said transportation fodfily or reset or

Utilities Permit Page Two Revised: 8/17100

relocated thereon as required by the Columbia County Public Works Director and/or Count)' Engineer and at the expense ot\he PERM! fTEE.

7. In ease of non-compliance with the County's requirements in effect as of the approval date of this permit. this permit void and the facility wi11 have to be brought into compliance or removed from the right of way at no eost to the County.

8. It is understood and agreed that (he rights and privileges herein set out are granted only to the extent of the County's right, titk and interest in the land to b entered upon and used by the PERti..HTTEE. and the PERMITTEE will, at all times, and to the extent permitted by law. assume all risk of and indemnify, defend, and save harmless Columbia County, Florida from any and all loss, damage, eost or expense arising in m1y manner on account of the exereise or attempted exercise by said PERMITTEE ofthe aforesaid right and privileges.

9. During construction. all safety regulations of the County shall be observed and the PERMITTEE must take measures, including paeing and the display of safety devices that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices. as amendeU for highways.

10. Should the PERMITTEE be desirous of keeping its utilities in place and out of service. the PERMITTEE, by execution of this permit acknowledges its present and continuing ownership of its utilities located between -------~and within the

County's right of way as set forth above. PERMITIEE, as its sole expense, shall promptly remove said out of service utilities whenever Columbia County Public Works Direetor and/or County Engineer determines said removal is in the public interest.

11. Special instructions: Minimum cover ofthiny im.:hes (30") will be required at all localions. Columbia County will not be financially responsible for any damage to faeilities with less than thirty inches (30") cover. Cables shall not be located within driveway ditches.

12. Additional Sti pu lation s :-------------------------------------------------------------------------------------·------------------------------

It is understand and agreed tbat commencement by the PERMITIEE is acknowledgment and acceptance ofthe binding nature of these specialist instructions.

Plaee Corporate Seal Submitted By: Billie Lentes/Agent for Comcast _____ Pennittee

Attested

Utilities Pennit Page three Revised: 8/17/00

Recommende:2~al

~1gnature: ·

/) .. n ,,,..Title: /-_.__ .f, I,'-' ./'(...,.,, /

Date: /. J// /

/ /c1/

Approval by Board of County Commissioners, Columbia Counly, Florida:

YES() NO()

Date Approved:

Chainnan's Signature:

' JOE O:!~£-, m.~a ·~· s

Pii()J[t:"" S~-'<F!T PROPCSEO ll£RLIJ.. VICINITY MAP CA':'/ 1AC!UTl£S

•••• CiPS C00'1!'l!~fES._Jo 101sllltJ, 82 •1asew

PROPOSED U"-DE<IC:ROUNI:)O!R!CT10i'W. 90!,E

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~.;.'.n ICOUNTY COLUMBIA \JNO[AG,0'5v,,,Q c•rv fAOL>llES STATE: ~LAKE CITY FLORIDA '" LU£ c,,-. SHEET NO.: J OF 3

DATE: 8/i07i5S@<2.m~ast NODE: FIBERRIGHT-OF-WAY PERMIT . .i:~tkJ~~,l'!J'.I n~u,_ DRAFTED DY: LDI -·- -- ·-

~,,COLUMBIA COUNTY BOARD OF COUNTY COMISSIONERS

UTILITY PERMIT

Date: 6/6/0S ___ Pcrmit No. ______ County Road IOOA/NE Bascom Norris DrSection No. ____

Permittee Comcast Cable

Address 5934 Richard Rd, Jacksonville, FL 32216 ______Telephone Number 904-380-6420

Requesting permission from Columbia County, Florida, hereinafter called the County, to comract, operate and Maintain Proposed CATV facilities at 1307 NF, Ba'icom Norris Dr,123' aerial & 114' underground, Node AE-9917/Project1307 Bascom Norris Dr _________________________________

FROM: _____________ ____ TO: ---------------

Submitted for the Utility Owner by: -Billie Lentes/Agent for Comcast--------------------------------------------6/6/08----------·-_

Typed Name & Title Signature.: Date

l. Permiuee declares that prior to filing this application it has detennined the location of all existing utilities, both aerial and underground and the accurate locations are shown on the plans attached hereto and made a part of this application. Proposed work is within corporate limits of Municipality: YES () NO ().If YES: LAKE CITY ( ) FORT WHITE ( ). A letter of notification was mailed on 3/ 13/08 to the following utility owners Bell South, FPL __________________________________-

2. The Columbia County Public Works Director shall be notified twenty-four (24) hours prior to starting work and again immediately upon completion of work. The Publie Works Director is ---------------located at Telephone Number __ The PERMITTEE's employee responsible for Maintenance ofTratlie is Gary Voisin ______________ _____ Telephone Nt1mber 904-380-6420 ___ {This name may be provided at the time of the 24 hour notice to starting work.)

3. This PERMITIEE shall commence actual eonstruction in good faith within _JO_ days afti.::r issuam.:e of permit, and shall be completed within 90_ days after permitted work has begun. If the beginning date is more than 60 days from date of permit appro\o·al, then PERMJTTEE must review the permit with the Columbia County Public: Works Director to make sure no changes have occurred in the transportation facility that would atfoct the permitted construction.

4. The construction and maintenance of such utility shall not interfere with the property and rights of a prior PERMIITEE.

5. It is expressly stipulated that this permit is a license fur pennissive use only and that the placing ()futilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder.

6. Pursuant to Section 337-403( I), Florida Statutes, whenever neeessary for the construction, repair, improvement, maintenance, safe and effieient operation, alteration or relocation of ail, or any portion of said transportation facility as determined by the Columbia County Public Works Director and/or County Engineer. any or all utilities and appurtenances authorized hereunder, shall be immediately removed from said transportation facility or reset or

Utilities Permit Page Two Revised: 8/17/00

relocated thereon as required by the Columbia County Public Works Director and/or County Engineer and at the expense ofthe PERMJrfEE.

7. In case of non-eomplianee with the County's requirements in effect as of the approval date of this permit. this pennit void and the facility will have to be brought into compliance or removed from the right of way at no cost to the County.

8. It is understood and agreed that the righls and privileges herein set out are granted only to the extent of the County's right. title and interest in the land to b entered upon and used by the PERMlITEE, and the PERMIITEE will, at all times, and to the extent pennitted by law, assume a!l risk of and indemnify, defend, and save hannless Columbia County, Florida from any and all Joss, damage, 1.:ost or expense arising in any manner on account of the exercise or attempted exercise by said PERMllTEE ofthe aforesaid right and privileges.

9. During construction, all safety regulations of the County shall be observed and the PERMITl'EE must take measures. including pacing and the display of safety devices that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Traffic Control Devices, as amended for highways.

I 0. Should the PERMIITEE be desirous of keeping its utilities in place and out of service, the PERMITIEE, by execution of this permit acknowledges its present and continuing ownership of its utilities locate<l between

Wld within the County's right of way as set forth above. PERMITTEE, as its sole expense, shall promptly remove said out of service utilities whenever Columbia County Public Works Director and/or County Engineer determines said removal is in the public interest.

11. Special instructions: Minimum cover oftbirty inches (30") wil! be required al all locations. Columbia County will not be financial!)' responsible for any damage to facilities with less than thirty inches (30") cover. Cables shall not be located within driveway ditches.

12. Additional Stipulations:-------------------------------------------------------------------------------------------------------------------·

It is understand and agreed that commencement by the PERMITll~E is acknowledgment and aeceptance ofthe binding nature of these specialist instructions.

Place Corporate Sea/ Submitted By: Billie Lentes/Agent for Comcast ------Pennittee

Attested Ir•

lJtirities Penntt Page three Revised: 8117100

Recommended for Approval:

s,gnuture: --.J.i.,~-- ~e-~·:t<.,:CLt-Z~-/' - l: -- ----···--···--

1/, J ..l i,f '·.J VTitle:.._.......':,.~c.~-~·~·I,,-,<_.,___._ r-.

Approval by Board of County Commissioners, Columbia County, Florida'

YES() NO()

Date Approved: -----------

Chuinnan's Signature:-----·----------------------

N

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VICINITY MAP

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SICN SP,-CI""

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NODE: AE - 991 D~_ED 1:!Y: LDI

COLUMBIA COUNTY BOARD OF COUNTY COMISSIONERS UTILITY PERMIT

Dale: 5/28/08 Permit No. _______ County Road SW Pinehurst Dr __ Section No.

Permittee Comeast Cable_

Address 5934 Richard Rd, Jacksonville, FL 32216 _______Telephone Number904-380-6420 _____

Requesting pennission from Columbia County, Florida, hereinafter called the County, to contract, operate and Maintain Proposed CATV facilities at SW Pinehurst Dr, 4051 underground, Lake City LCOO?/Project Forest County PH6____________________~

FROM: TO:·

Submitted for the Utility Owner by: -Billie Lentes/Agcnl for Comcast--------------------------------------------5/28/08------------

Typed Name & Title Signature Date I. Pennittee declares that prior to filing this application it has determined the location of all existing utilities, both aerial and underground and the accurate locations are shown on the plans attached hereto and made a part of this application. Proposed work is within corporate limits of Municipality: YES () NO (X ). If YES: LAKE CITY () FORT WHITE ( ). A letter of notification was mailed on 5/28i08 to the following utility owners Bell South, FPL ___________________________________

2. The Columbia County Public Works Director shall be notified twenty-four (24) hours prior to starting work and again immediately upon completion of work. The Public Works Director is located at Telephone Number The PERMIITEE's employee responsible for Maintenance of Tratlic is Gary Voisin --~--Telephone Number 904-380-6420 (This name may be provided at the time of the 24 hour notice to starting work.)

3. This PERMlITEE shall commence actual construction in good faith within _30_ days after issuance of permit, and shall be completed within 90_ days after permitted work has begun. If the beginning date is more than 60 days from date ofpennit approval, then PERMITTEE must review the permit with the Columbia County Puhlic Works Director to make sure no changes have occurred in the transportation facility that would affect the permitted construction.

4. The construction and maintenance of such utility shall not interfere with the property and rights of a prior PERMITTEE.

5. It is expressly stipulated that this permit is a license for permissive use only and that the placing of utilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder.

6. Pursuant to Section 337-403(1), Florida Statutes, whenever necessary for the construction, repair, improvement, maintenance, safe and efficient operation, alteration or relocation of all. or any portion of said transportation facility as determined by the Columbia County Public Works Director and/or County Engineer, any or all utilities and appurtenances authorilcd hereunder, shall be immediately removed from said transportation facility or re:.et or

Utilities Pennit Page Two Revised: 8/17/00

relocated thereon as required by the Columbia County Public Works Director and/or County Engineer and at the expense ofthe PERMITIEE.

7. In case of non-compliance with the County's requirements in effect as of the approval date of this permit, this permit void and the facility will have to be brought into compliance or removed from lhe right of way at no cost to the County.

8. ft is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to b entered upon and used by the PERMIITEE, and the PERMITIEE will, at all times, and to the extent permitted by law, assume all risk of and indemnify. defend, and save harmless Columbia County, Florida from any and all loss, damage. cost or expense arising in any manner on account of the exercise or attempted exercise by said PERMITTEE ofthe aforesaid right and privileges.

9. During construction, all safety regulations of the County shall be observed and the PERMITIEE must take measures, including pacing and the display of safety devices that may be necessary in order to safely conduct the public through the project area in accordance with the Federal Manual on Uniform Tratlic Control Devices, as amended for highways.

10. Should the PERMIITEE be desirous of keeping its utilities in place and out of service, the PERMITIEE. by execution of this pennil acknowledges its present and continuing ownership of its utilities located between _________ and within the County's right of way as set forth above. PERMITIEE, as its sole expense, shall promptly remove said out of service utilities whenever Columbia County Public Works Director and/or County Engineer determines said removal is in the public interest.

11. Special instructions: Minimum cover ofthirty inches (30") will be required at all locations. Columbia County will not be financially responsible for any damage to facililies with less than thirty inches (30") cover. Cables shall not be located within driveway ditches.

12. Additional Sti pu lati ons :--------------------------------------------------------------------------------------------------------------------

It is understand and agreed that commencement by the PERMITTEE is acknowledgment and acceptance ofthe binding nature of these specialist instructions.

Place Corporate Seal Submitted By: Billie Lentes/Agent for Comcast ______ Pennittee

Attested S'/Z'1>/o~

Utilities Permit Page three Revised: 8/17/00

Recommended fo°ZA proval: ) ;J /Y ,

.Signature; --~"/ [/'f.~ 1.../?.£~,,--

Title: /~ !,(,'<- (J.:.,_,.-,t S 1~ i >-,

Date: L, "t o Y

0

Appro\laJ by Board ofCounty Commissioners, Columbia County, Florida:

YESi[y/ NO()

Date Approved: ___..&z'--c~f-'4"--+-C'--'>J>_________

Chairman's Signature:------------------

I I

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June 12, 2008

Mr. John Colson, PE County Engineer P.O. Box 1529 Lake City, FL 32056-1529

RE: Bascom Norris Drive Contract Amendment

Dear Mr. Colson:

Per your instructions, please find attached a proposed contract amendment to evaluate and design the Bascom Norris Drive\CSX railroad overpass and associated roadways based upon a revised alignment location. This amendment will be made to an existing contract between HOR and Columbia County, Florida, dated July 30, 2004 for the subject project, a copy of which is attached.

We are prepared to begin this work immediately upon notice to proceed being received from Columbia County. Please contact me at 752-0358 or 352-672-3801 if you have any questions. Thank you for this opportunity to continue working on this important project for Columbia County.

. l,'I· ',,

./ ffj'f I ' I., . . Stephen C. Wilson, P.E. r', \ ' r\..'"' 1 I , -vVice President ·i.· .r' '\ l·'\,..i·C"" . ~"·.<1

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HOR EnglnHrin1, l11e. 621 SW 6aya Drive Phorie 1386) 752-0358 Suite 102 faA. (386! 752-5909 lake City, FL 32025-4240 WWW hdrinc.com

AMENDMENT TO AGREEEMENT FOR

ENGINEERING SERVICES

WHEREAS:

HOR ENGINEERING, INC. ("HOR") entered into an Agreement on July 30th, 2004 to perform engineering services for Bascom Norris Drive ("Project");

Columbia County, Florida desires to amend this Agreement in order for HOR to perform services beyond those previously contemplated;

HOR is willing to amend the agreement and perform the additional engineering services.

NOW, THEREFORE, HOR and Columbia County, Florida do hereby agree:

The Agreement and the terms and conditions therein shall remain unchanged other than those sections and exhibits listed below;

Section IV shall be replaced with the following:

SECTION IV. COMPENSATION

Owner shall pay Engineer for Basic Services in an amount equal to the cumulative hours charged to the Project by each class of Engineer's employees times Standard Hourly Rates for each applicable billing class for all services performed on the Project as provided in the following schedule:

Position Classification Hourly Rate

f- Project Principal $198

Project Manager $180

Sr. Project Engineer $175

Project Engineer $155

Sr. Designer $98

CADD Technician $78

Administrative $65

Exhibit Ashall be replaced with the following:

See Attached Revised Scope of Services

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year written below:

HOR ENGINEERING, INC. ("HOR") ________ ("___")

By:___________

Its:----------Date:__________

EXHlBlT A

SCOPE OF SERV[CES

SCOPE OF SERVICES BASCOM NORRIS DRIVE

PRELIMINARY ENGINEERING PHASE

I. SCOPE OF PROJECT

A. The intent of the project is to provide preliminary engineering services for Bascom Norris Drive from the Lowe's entrance to just south ofCR 250 (Lake Jeffery Rd.).

B. The typical section of the roadway and bridge will be determined during preliminary design and is expected to consist of a two lane roadway with shoulders.

C. It is intended that Consultant's services will result in roadway design, structure alternative analysis, typical sections and other documentation needed to prepare a final design scope of services. Design considerations shall conform to FOOT specifications and the Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (latest edition).

D. The Consultant will provide a brief status report to the County Engineer monthly. The Consultant may be required to meet with the County Engineer and other County Staff periodically to discuss the project.

E. The Consultant will provide coordination with CSX Transportation to keep them informed regarding details of the project and to secure necessary approval from CSX for a grade separated crossing at the point of intersection of Bascom Norris Drive and the CSX railroad.

II. PROJECT REQUIREMENTS

A. Analysis Requirements:

I. The basic roadway and bridge design shall conform to County, CSXT and FOOT Standards as appropriate.

2. Design criteria shall be based on the "Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways, State of Florida", latest edition; Florida Department of Transportation Design Standards; the American Association of State Highway and Transportation Official (AASHTO) Policies and Guidelines; the AASHTO LRFD Bridge Design Specifications or AREMA criteria; and the FOOT Structures Design Guidelines as appropriate.

J. Utility information shall include an anticipated list of probable utilities in the project vicinity. Verified utility location is not in this scope and will be performed as part of the final design phase as required.

4. The Consultant shall provide preliminary coordination with permitting agencies in order to determine the extent and degree of any required permitting.

5. The Consultant shall analyze and prepare preliminary plans of the new roadway to include typical section, horizontal alignment, vertical alignment, and drainage. Traffic

Bascom Norris Prelim Design Page I of 5

Control Plans will not be provided as it is expected that the roadway will be closed during construction. Roadway plans will be developed to a point of approximately 15% complete (line & grade).

6. Preliminary bridge plans will be developed showing the general plan and elevation and typical section of the preferred bridge alternative. Bridge plans will be completed to approximately a 30% level. The purpose of the plans will be to develop budget information for the County and guidance for the Final Design Scope of Services.

7. The Consultant shall prepare a Preliminary Engineering Report documenting the project design requirements.

8. The Consultant shal I attend meetings with the County Engineer.

8. Project Specific Requirements:

I. Horizontal Alignment - The horizontal alignment of the route will be determined during preliminary design for this section of Bascom Norris Drive beginning near the intersection of the existing entrance to Lowe's and terminatingjust south of CR 250 (Lake Jeffery Rd.). The County will provide control points at both termini to facilitate the development of the horizontal alignment. In addition, soil boring locations will be provided by the County in the form of GPS coordinates to aid in alignment development.

2. Survey - Upon completion of the development of the horizontal alignment, the County shall survey and field stake the alignment on the ground. A complete topographic survey will be secured for the proposed right-of-way limits and extend a minimum of 10 feet beyond each right-of-way line.

3. Vertical Alignment - Upon completion of the topographic survey, a preliminary vertical alignment will be developed for the project limits.

4. Roadway Cross Sections- Upon completion of the preliminary vertical alignment preliminary cross-sections at 100 foot intervals will be developed for the project limits.

5. Utilities -All observed utilities will be shown within the project limits based upon best available information. No subsurface utility investigation will be done as part of this effort.

6. Bridge Plans - Preliminary (30%) bridge plans shall be developed for the preferred alternative. The general plan and elevation shall show all existing features established by the topographic survey. The bridge plans shall establish the span arrangement, profile grade and vertical and horizontal clearances to the CSX tracks.

7. Maintenance ofTraffic - It is assumed that the roadway will be closed during construction. Maintenance of Traffic plans will not be provided during the preliminary engineering phase.

8. Culverts & Cross Drains - The consultant shall identify cross-drain culvert locations that will be required as part of the final design project.

9. Conceptual Storm water Mangement Plan - a conceptual storm water management plan will be developed for the project limits identifying special stormwater management

Bascom Norris Prehm Design Page 2 of S

features such as ponds. This information will be developed to a sufficient level of detail to facilitate a pre-application meeting with the Suwannee River Water Management District.

C. Sequence of Services:

l. Develop preliminary horizontal alignment. 2. Field stake horizontal alignment and secure topographic survey data (COUNTY). 3. Develop preliminary vertical alignment and cross-sections. 4. Perform preliminary bridge analysis and select bridge type, size and location 5. Perform cost analysis. 6. Review report with CSXT and obtain CSXT approval of concept. 7. Prepare preliminary roadway and bridge plans. 8. Perform preliminary permitting coordination. 9. Submit Preliminary Engineering Report and preliminary roadway and bridge plans for

County review.

D. Project Submittal Requirements:

l. Preliminary Roadway and Bridge Plans: The Consultant shall prepare and submit preliminary roadway and bridge plans for review by the County. Comments will be addressed as needed in a timely manner. Documents shall include the following items, as a minimum:

a. Location map.

b. Drainage map(s) showing existing elevations, contours, major structures with high water information, and drainage areas with direction of flow indicated.

c. Typical section for anticipated roadway segment(s).

d. Plan and profile sheet at a scale of I"= 40' showing existing topography, reference points, baseline of surveys, curve data, begin/end project, existing and proposed roadway, existing utilities, proposed bridge structures; also benchmark datum, existing ground line and preliminary proposed profile grade.

e. Preliminary Bridge Plan and Elevation, and Typical Section.

f. Design Criteria to be used as a guide in completing the final design phase of the project.

g. A list of anticipated permits.

h. Preliminary Engineer's Opinion of Probable Construction Cost.

2. Estimates: Consultant shall provide an updated preliminary opinion of probable construction cost for the subsequent final design along with the final submittal.

3. Plan Reviews: The Consultant will allow up to two (2) weeks review time for the draft submittal and, if requested, will attend and prepare meeting minutes of a review conference at the end of the period to discuss any comments. Any changes, refinements,

Bascom Norris Prel im Design Page 3 of 5

or modifications developed in the review shall be incorporated into the analysis or otherwise disposed of before proceeding to the final submittal.

E. CSXT Coordination

1. The Consultant will perform an initial field review of the area where the proposed alignment crosses CSXT right-of-way for the purpose of investigating possible railroad issues associated with the project.

2. The Consultant will review the proposed alignment with CSXT personnel to solicit CSXT input and ultimately to secure CSXT conceptual approval of the preferred alternative.

F. Permitting Requirements:

I. With the Preliminary Plans submittal, the Consultant shall provide the County with a list of all permits, which will need to be acquired to construct the project. The consultant shall inform the project manager ofany meetings, if necessary with permitting agencies at least 7 calendar days in advance of the meeting to allow for County representation.

2. The Consultant shall take minutes and/or notes of all meetings with the permitting agencies. These notes shall be transcribed and furnished to the County Engineer within ten (10) calendar days of the meeting. No minutes/notes shall be distributed until reviewed and approved by the County Engineer.

3. Permits that are anticipated for this project include:

a. SRWMD Environmental Resource Permit b. U.S. Army Corps of Engineers Permit c. NPDES Construction Permit (Notice oflntent)

G. Additional Requirements:

I. Provide dialogue with utility companies as appropriate.

2. Preliminary Plans shall be standard 11" x IT' sheets.

3. The County shall be the Owner of the final documents.

4. The Consultant shall take notes of all review meetings held with the County agencies. These notes shall be transcribed and furnished to the Project Manager.

III. TIME SCHEDULE

A. Draft Preliminary Engineering Report and Preliminary Plans submittal 90 calendar days from date of Notice to Proceed.

B. Revised Report and Preliminary Plans submittal 30 calendar days from receipt of review comments on the draft submittal.

C. The total time allowed for the development of the final Report shall be 4 months, or less.

Bascom Norris Prelim Design Page 4 ofS

IV. NOTICETOPROCEED

No work on this project shall be performed until a contract has been executed and a Notice to Proceed is issued which specifically authorizes such work.

Bascom Norris Prelim Design Page S nf 5

SCOPE OF SERVICES BASCOM NORRIS DRIVE

FINAL DESIGN PHASE

I. SCOPE OF PROJECT

A. The intent of the project is to furnish Final Design, Plans and Specifications for the Bascom Norris Drive from the Lowe's entrance to just south of CR 250 (Lake Jeffery Rd.).

B. The primary engineering features of the roadway and structures will be determined during the Preliminary Engineering Phase of the project. It is anticipated a two-lane roadway with flush shoulders will be constructed.

C. Additional right-of-way will be acquired as a part of this project. The consultant shall provide the County with right-of-way requirements. The COUNTY shall be responsible for developing the necessary documents to secure the right-of-way.

D. The Consultant will provide coordination with CSX Transportation to keep them informed regarding details of the project and to secure necessary approval from CSX.

E. It is intended that Consultant's services will result in all final design calculations, plans, specifications, and other documents needed to seek bids for construction of the project.

F. During bidding, the Consultant will file notices with the Dodge room and other trade advertisers as instructed by the County. The Consultant will also furnish ten ( 10) sets of plans and specifications to prospective contractors for bidding. The Consultant will also maintain a list of plan purchasers. The amount to be charged to Contractors will be approved by the County Engineer.

G. The Consultant will provide a brief status report to the County Engineer monthly. The Consultant may be required to meet with the County Engineer periodically to discuss the project.

II. PROJECT REQUIREMENTS

A. Final Design Reg uirements:

I. The Consultant will proceed with the final design of the new roadway alignment and bridge at CSX and will prepare a bid package based on the standard County bid package, provided by the COUNTY. The design life of the new structure will be 50 years minimum.

2. All designs shall be based on the "Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways, State of Florida", latest edition; Florida Department of Transportation Design Standards; the American Association of State Highway and Transportation Official (AASHTO) Policies and Guidelines; the AASHTO LRFD Bridge Design Specifications; and the FOOT Structures Design Guidelines. Pavement design shall be per County Standards.

Basom Norris Final Design Page l of 6

3. The Consultant shall include final utility adjustment plans, if necessary, which show the anticipated adjustments and relocations of existing or future facilities within the project limits. Utility information shall be based upon best available information provided by utility owners.

4. The Consultant will provide required information, data and calculations to secure required environmental permits for the project. It is anticipated that pem1its will be required from the Suwannee River Water Management District and the US Anny Corps of Engineers. The COUNTY will be responsible for flagging and surveying all jurisdictional wetlands within the project limits including developing any required wetland evaluation analysis. Wetland mitigation requirements will be determined upon review of the permit application and the COUNTY will determine the appropriate course of action for satisfying any mitigation requirements.

5. The Consultant shall design and prepare final plans for the construction of the new roadway to include cross-section, horizontal alignment, vertical alignment, and drainage.

6. The Consultant shall design and prepare final plans for the construction of a new bridge at the CSX railroad as determined during the preliminary engineering phase.

7. The Consultant shall attend and assist in Public Information Meetings for the project as directed by the County Engineer.

8. The Consultant shall attend a Pre-Bid Meeting ifrequested by the County Engineer.

B. Project Specific Requirements:

I. Signalization - No Signalization is anticipated to be required for this project.

2. Baseline Control- The baseline control will be established during the preliminary design phase.

3. Alignment- The alignment of the route will be established during the preliminary design phase.

4. Bench Levels - Vertical control for the project will be established the during preliminary design phase.

5. Topography- Topography will be acquired during the preliminary design phase. Additional survey may need to be secured during the final design phase and shall be the responsibility of the COUNTY.

6. Roadway Cross Sections - Cross Sections will be provided at I 00 foot intervals and at critical locations as required.

7. Utilities - All utilities will be shown within the project limits based upon best available information provided by each utility owner and above ground features.

8. Strncture Plans - Final structure plans shall be developed in accordance with County, CSXT and FOOT criteria for the proposed bridge. Final strncture plans shall include the following as a minimum:

Basom Norris Final Design Page 2 of6

• General Plan and Elevation • Substructure Details • Superstructure Plan • Superstructure Section and Details • Reinforcing Bar List • Report of Core Borings

9. Geotechnical - All geotechnical investigation and recommendations for both roadway and structures will be provided by the COUNTY.

I0. Signing and Pavement Markings - Signing and Pavement Marking will be designed per Florida Department of Transportation requirements and the Manual of Uniform Traffic Control Devices.

I I. Maintenance of Traffic - It is assumed that the roadway will be closed to traffic to facilitate construction. No detailed Maintenance of Traffic Plans are anticipated for the project.

12. Drainage- a complete drainage analysis and design shall be completed for the project. This includes cross-drain culverts, side-drain culverts, storm sewer systems, roadside ditches, and outfall ditches. All drainage features shall be shown in the plans as appropriate. Design calculations shall be submitted in an organized report format for review by the COUNTY and permitting agencies.

13. Stormwater Management - a complete stormwater management system analysis and design shall be completed for the project including any stormwater ponds, linear storage facilities, and special structures. A complete Stormwater Pollution Prevention Plan (SWPPP) shall be developed for the project. All stormwater management features shall be shown in the plans as appropriate. Design calculations shall be submitted in an organized report format for review by the COUNTY and permitting agencies.

C. Sequence of Services:

I. Develop roadway and bridge plans to 90% level.

2. Identify right-of-way requirements

3. Hold Public Information Meeting (If required)

4. Apply for environmental permits

5. Finalize roadway and bridge plans.

6. Prepare Specifications and Bid Package.

7. Advertise project for bids.

8. Respond to Bidder inquiries and review bids.

Basom Norris Final Design Page 3 of 6

D. Project Submittal Requirements:

I. Final Plans and Specifications Package: The Consultant shall submit a 90% construction plans and specifications package for review by the County. Drawings and specifications shall be furnished to entities stipulated by the County Engineer. Critical comments will be addressed as needed in a timely manner. Documents shall include the following items, as a minimum:

a. Location map with beginning, ending and any required equation stations.

b. Drainage map(s) showing existing elevations, contours, major structures with high water information, and drainage areas with direction of flow indicated.

c. Typical sections for anticipated roadway segment(s).

d. Plan and profile sheets at a scale of l"= 40' showing existing topography, reference points, baseline of surveys, curve data, begin/end project, existing and proposed roadway, existing utilities, existing and proposed structures; also benchmark datum, existing ground line and proposed profile grade.

e. Cross-sections showing existing ground line with preliminary template shown at critical locations and every I 00 feet.

f. Structure Plans as detailed above.

g. Engineer's Opinion of Probable Construction Cost.

2. Final Bid Package: The County will provide their Standard Bid Package including Specifications to the Consultant. The Consultant will modify the County's Standard Bid Package for use on this project and submit it to the County for review.

3. Design Reviews: The Consultant will allow up to two (2) weeks review time for the 90% submittal and, if requested, will attend and prepare meeting minutes of a review conference at the end of the period to discuss the agency comments. In addition, if directed by the Project Manager, a complete review will be held at the project site after the 90% review. Any changes, refinements, or modifications developed in the review shall be incorporated into the design or otherwise disposed of before proceeding to the final submittal.

Basom Norris Final Design Page 4 of 6

E. CSXT Coordination

I. The Consultant will provide general coordination with CSXT during the final design phase of the project keeping CSXT informed of the progress and details of the project.

2. The Consultant will prepare an AFE for railroad work associated with the project including items such as design reviews and flagging expenses.

3. The Consultant will prepare required contracts between the County and CSXT associated with the project.

F. Permitting Requirements:

I. The Consultant will attend meetings with regulatory agencies as required to insure timely completion of the permit applications for agency review and approval. The consultant shall inform the County Engineer of any meetings with permitting agencies at least 7 calendar days in advance of the meeting to allow for County representation.

2. The Consultant shall take minutes and/or notes of alJ meetings with the permitting agencies. These notes shall be transcribed and furnished to the County Engineer within ten (I 0) calendar days of the meeting. No minutes/notes shall be distributed until reviewed and approved by the County Engineer.

3. The Consultant shall prepare all required applications for acquisition of environmental permits including required supporting documentation.

4. The COUNTY will provide determination and flagging ofjurisdictional wetlands within the project limits including any analysis or evaluation of wetland impacts. The COUNTY shall be responsible for any needed wetland mitigation associated with the project. Anticipated permits include the following:

a. SR WMD Environmental Resource Permits

b. U.S. Army Corps of Engineers Permit

c. NPDES Construction Permit (Notice of Intent)

G. Additional Requirements:

I. Provide dialogue with the County pertinent to al I phases.

2. Provide dialogue with alJ affected utility companies as appropriate.

3. Plans shall be standard 11" x J7" sheets. Additionally, the Consultant may submit at the County's request electronic CADD files using Microstation .dgn file format.

4. Bid Package shall be on standard 8 \I.," x 11" paper.

5. The County shall be the Owner of the final documents.

Basom Norris Final Design Page5of6

6. The Consultant shall take notes of all design/review meetings held with the County agencies. These notes shall be transcribed and furnished to the County Engineer.

7. The Consultant shall assist the County concerning interpretation of the intent of the contract documents during the bidding/negotiation period by answering bidder inquiries and preparing required addenda.

8. Construction Phase Services are not a part of this scope.

[II. TIME SCHEDULE

A. 90% Plans Package submittal 180 calendar days from date of Notice to Proceed, Final Plans Package submittal 210 calendar days from date of Notice to Proceed.

B. Final Bid Package submittal 14 calendar days from receipt of final review comments.

The total time allowed for the development of the final Bid Package shall be 8 months.

NOTICE TO PROCEED

No work on this project shall be performed until a contract has been executed and a Notice to Proceed is issued which specifically authorizes such work.

Bast)m Norris final Design Page 6 of 6

I


MEMORANDUM

TO: Dale Williams, County Manager

FROM: Perry Little, Assistance Public Works Director

DATE: June 18, 2008

SUBJECT: SE Gwoffin Court Repair Drainage

I am requesting Board approval to enter onto SE Gwoffin Court, a private road, off of SE Pleasure Court to repair damage from run off from SE Pleasure Court. The water issue on SE Pleasure Court has been solved. Therefore, eliminating any future water damage to SE Gwoffin Court. We estimate two (2) loads oflimerock will be necessary for the repair to SE Gwoffin Court.

Should you have any questions, please let me know. Thank you for your continued assistance and cooperation to this Department.

/lsg

XC: Stephen Bailey, District 4 County Commissioner District 4 Road Correspondence

BOARD ME!:TS FIRST THURSDAY AT-; 00 1·, r,,•,


P 0. BOX 1529 LAKE CITY. FLORIDA 32056-1529 PHONE 1386) 7',.';-4, 00

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Minutes of MAY 01, 2008

The Columbia County Board of County Commissioners met in a regularly scheduled meeting at the School Board Administration Office at 7:00 p.m.

Commissioners in Attendance: Dewey Weaver, Stephen Bailey, Ronald Williams, George Skinner, and Elizabeth Porter.

Others in Attendance: County Manager Dale Williams, Attorney Marlin Feagle, Deputy Clerk Sandy Markham, BCC Secretary Carolyn Baker.

=============-----------------=-==--------------------------~---------

NAACP AWARD The Chair congratulated Commissioner Williams on receiving the NAACP's Community

Service Award for Columbia County.

BUILDING & ZONING Planning Technician Connie Scott presented the following for the Board's consideration:

Subdivisions

(I) SD 0232 - Indian Ridge, Phase One - District 1 This is twenty-five lots ranging in size from 5.01 acres to 26.43 acres. The property is

located north of!-10 on NW Leona Way. MOTION by Commissioner Williams to approve. Second by Commissioner Bailey. The

motion carried unanimous! y.

(2) SD 0233 - Indian Ridge, Phase Two - District 1 This is five lots ranging in size from 5.04 acres to 10.79 acres. The property is located north

ofI-10 on NW Leona Way. MOTION by Commissioner Williams to approve. Second by Commissioner Porter. The

motion carried unanimously.

FRY ROAD Citizen Morris Bowling addressed the Board on behalf of the Shiloh Ridge Home Owner's

Association regarding Fry Road, a dirt road that he said is in very poor condition. The information provided was: The dirt road runs from Hwy. 27 South to Hwy. 138 and is east of Fort White. No traffic study has been done on the road in at least 8 years. The road is 24 inches lower than the lands/banks on the sides of the road in some places. At least 188 units must use Fry Road as a means of ingress and egress. He said the condition of the road has caused many accidents and gave statistics. According to FHP records, in the last 2 years there were 19 accidents investigated on this road. Seventeen of those investigations were single vehicle crashes. Of the 17, there were seven injuries requiring a trip to the hospital. None of the 19 accidents resulted in a driver being charged. The FHP found that five of the accidents were definitely caused by the condition of the roadway. According to Mr. Bowling, in two of EMS' responses to the Fry Road accidents, the EMS units

were damaged to some extent. He asked that the road be given attention and if possible, that it be paved.

Mr. Bowling learned Fry Road is a prescriptive easement road and the county owns no right-of-way on the sides of the road. There was a consensus to have the County Manager investigate utilizing stabilization funds to give relief on Fry Road. Commissioner Williams encouraged Commissioner Weaver to begin speaking with property owners to see if they would be willing to donate the needed right-of-way.

PUBLIC HEARINGS: The Board set the following public hearings: Florida Housing Finance Corporation Pertaining to the SHIP Program - Local Housing

Assistance Program Ordinance on June 5, 2008. MOTION by Commissioner Williams to set date. Second by Commissioner Bailey. The


Two Cent Local Option Fuel Tax - Ordinance extending the tax on June 5, 2008. Motion by Commissioner Williams to approve. Second by Commissioner Skinner. The


CONSOLIDATION Attorney Feagle reviewed the proposed resolution. This question regarding whether there is

an interest to consider consolidation will be placed on the November 04, 2008 ballot. This will be a non-binding, straw ballot question. This resolution is worded so that the vote will include the residents of the city and the county, but will exclude the residents of Fort White. The Board's decision will need to reach the Supervisor of Elections office by June 20, 2008.

Citizen Stewart Lilker could not recall any public discussion where the commissioners made a decision to exclude the Fort White citizens from the straw ballot vote. He asked when and why a decision was made to exclude the people of Fort White.

Commissioner Weaver said that the Fort White Town Council and the Fort White Mayor has expressed to him [Commissioner Weaver] personally that they do not want to be a part of any consolidation efforts and that they would like to be independent. Mr. Lilker responded that likewise, the City Mayor and the Lake City Council is not interested in consolidation efforts. He asked why then the City was not excluded from the vote and what the difference was. Commissioner Weaver responded by saying that he did not intend to answer the question, but Mr. Lilker was entitled to his time to speak.

Mr. Lilker concluded by pointing out that page two of the proposed resolution already indicates the resolution will be unanimously passed. Attorney Feagle explained that most of the proposed resolutions that his office drafts for the Board already indicate that they are unanimously approved. If the resolution is not passed unanimously, a change will be made to reflect the Board's decision. Mr. Lilker said since the Chairman refuses to answer questions and the resolution reflects a unanimous vote, he tends to believe the vote was unanimously passed prior to the meeting.

MOTION by Commissioner Williams to adopt the wording of the straw ballot to be placed on the November general election ballot. Second by Commissioner Skinner. The motion carried unanimously.

PUBLIC RECORD REQUEST POLICY Attorney Feagle said that this policy accurately tracks the allowances provided in the Public

Records Act Law (FL. Statutes 119) where the public is allowed to request to review public records and obtain copies of public records, and where a fee may be assessed for the services. The Board has the option of lowering, but not increasing the fees set forth in Florida Statutes.

Citizen Stewart Lilker provided the Clerk with a dissenting opinion in the case of Florida Institute of Legal Services vs. Department of Corrections (See attached to original minutes) and reviewed the same. Mr. Lilker does not oppose a Public Records Request Policy, but stated that he is opposed to the way the policy is written.

Mr. Lilker said that according to AGO 20 l l there is no statute that authorizes the imposition of a fee for inspecting public records, and going through a file cabinet cannot be considered "information technology." According to Mr. Lilker the Attorney General's Opinion also states that there cannot be a charge for "overseeing" an inspection when the employee is sitting nearby and is able to do their job while the records are being inspected. Mr. Lilker told the Board that after this policy was implemented by LSHA, he [Lilker] made a call to request that he be allowed to inspect their audit and was told by the administrator that per Attorney F eagle, if he [Lilker] looked at the audit for more than l 5 minutes that staff would have to supervise Mr. Lilker looking at the audit.

He concluded by reading from AGO 2011 that the county should be mindful however that the custodial and statutory duty to safeguard public records must be balanced with the public's right of access. Moreover, it would be difficult to justify the imposition of a fee for extensive clerical or supervisory assistance if the personnel providing such assistance was simultaneous! y performing their regular duties. Again, he asked that the l 5 minute rule be extended and better defined.

Attorney Feagle responded that the statute does not define "extensive" and therefore one must rely on what a court may have decided and opinions offered by the Attorney General. ln the case provided by Mr. Lilker, the Department of Corrections had a rule that defined extensive as fifteen (l 5) minutes and the definition was approved by the appellant court. The Attorney General did not agree or disagree with the fifteen (15), but did say in light of the lack of clear direction in the statutes, that any public body adopting a policy such as this should define "extensive" in a manner that is consistent with the purpose and intent of the Public Records Act, and that does not constitute an unreasonable infringement upon the public statutory right to access public records. This policy will apply to everyone coming into the Board's office to make a request for records. Expanding the time beyond 15 minutes will be a decision of the Board.

MOTION by Commissioner Williams to adopt the policy as presented. Second by Commissioner Bailey. The motion carried unanimously.

CONSENT AGENDA MOTION by Commissioner Williams to adopt the Consent Agenda. Second by

Commissioner Skinner.

Call for clarification and corrections: #7, #8, #9, #16, # 19 and #22.

Item #7 Correction: The agency contracting with the county is Suwannee County, a political subdivision of the state of Florida, acting as the governing Board of the Suwannee River Regional Library.

Item #8 The agreement allows citizens to reciprocate at either library. Item #16 Request to remove two trees from private property owned by Farrell Feagle that

are encroaching on the county right-of-way. Item #22 A revised City/County employment agreement providing the County will

reimburse the City for the salary paid for Mario Coppock, the person retained as the new Columbia County Parks Department Director for Richardson Community Center/ Annie Mattox Park.

Attorney Feagle declared a conflict on item# I6. Farrell Feagle is a relative.

MOTION by Commissioner Skinner to remove item #12. Second by Commissioner Bailey.

Citizen Stewart Lilker comment on items #8, # 12, #16 and #22. Regarding item #8, Citizen Stewart Lilker asked for additional clarification regarding

"resource sharing for Columbia County and the community college patrons," and asked for clarification on Section (l)(c) Sharing Technological Expertise. He also asked about the county's financial involvement. County Manager Williams responded that the request to approve the proposed interlocal came from Library Director Debbie Polson. This interlocal allows the public library and the college library to share and borrow resources when needed, such as books, staffing, information technology services, etc. There is no requirement on the part of either to fund anything.

Regarding item #12. Mr. Lilker questioned the reason for pulling. Commissioner Weaver replied it is because the corporate office of Windstream will not return phone calls.

Regarding item #16. From questions asked by Mr. Lilker, he learned that Farrell Feagle is an employee of the county, and the request for removal came from the director for the Department of Safety. Had the request come from the Public Works Department there would have very likely been supporting pictures. Mr. Lilker asked the matter be tabled until pictures are available.

Regarding item #22. From questions asked by Mr. Lilker, he learned that Mario Coppock's pay rate is just shy of $45,000, which is the same amount he has been earning with the City. The City was in the process of doing salary surveys at the time the proposed agreement was being negotiated with the County. Had Mr. Coppock remained with the City, he would have been entitled to an increase under their survey. The County Manager said that once salary surveys with the City are complete, there will be discussions to increase his current rate of pay. The County will reimburse the City their current actual expenses. While his title has not been determined, the County is leaning toward the title of"Recreation Manager".

(1) Invoice - Earth Tech Consulting, Inc. - Columbia County Stormwater Enhancement Projects - Five Points/Melrose Park Basin Study - $25,776.61 (2) Property Appraiser - Budget Amendment- Position Re- Classification - $17,000.00 (3) External Budget Amendment - Public Library - BA #07-22 - Donations - $510.00 (4) External Budget Amendment - Sheriffs Office - #5 - BA #07-24 - Subsistence Costs Generated - $3,109.30 (5) External Budget Amendment - Landfill Contingency - BA #07-25 - Increase to litter Control Contract - Two Additional Pickups (December and February) -$50,000.00 (6) Columbia County Health Department - Activities and Expenditures Report - Period Ending 03/31 /08 (7) lnterlocal Agreement - Columbia County Public library/Suwannee River Regional library - Reciprocal Borrowing between Libraries (8) lnterlocal Agreement - Columbia County Public Library/lake City Community College library- Name Change to the lake City Community College library

(9) State of Florida Department of Revenue Standard Contract - Service of Process/1/Vrit of Bodily Attachments - FY 2008 through 2011 Performed through the Sheriff's Office (10) Request for Roadside Memorial Marker - Zoltan Steve Szabo, Deceased - Sister Welcome Road and Creekside Subdivision Entrance (11) 9-1-1 Addressing - Naming of Unnamed Roads- SW Jewel Court, SW Treasure Lane (12) Utility Permit - Windstream Florida, Inc. - County Road 138 (13) Utility Permit - Comcast Cable - SW Melon Court (14) Utility Permit- Comcast Cable - NW Meadowlark Drive (15) Public Works - Request Permission to Enter Private Property - Debris Obstruction -Bascom Norris Drive and Lake Jeffery (16) Safety Department- Request the Approval to Remove Two Pine Trees on Private Property Owned by Farrett Feagle - Trees Encroaching on the County Right-Of-Way (17) Minute Approval - Board of County Commissioners - Regular Meeting - February 21, 2008 (18) Indigent Burial- Gateway-Forest Lawn Funeral Home - Thomas Hudson Worsley, Deceased - $500.00 (19) Florida Department of Health - Contract between Columbia County Board of County Commissioners/Columbia County Health Department Fiscal Year 2007-2008 -$153, 784.00 (20) Columbia County Industrial Development Authority - Mayo Fertilizer Tax Rebate -$6,130.07 (21) Letter of Support- Department of Environmental Protection & David Still, Suwannee River Water Management- Support of the Proposed Columbia Aquifer Vulnerability Assessment (CAVA) Project (22) Revised Employment Agreement - Columbia County Board of County Commissioners/City of Lake City - Mario Coppock (23) Minute Approval- Board of County Commissioners - Regular Meeting - March 20, 2008

The motion carried unanimously.

ADULT SOFTBALL COMPLEX The plans to proceed with building a concession stand/restroom area at the softball complex

located at the Southside Recreation Center continue to progress. This is a four field complex. A fifth field was not built because it would encroach on wetlands. It is anticipated that in next year's budget process the Board will consider a proposal to build the fifth field. The proposal will require civil and environmental engineering.

Permission was sought to begin the engineering process as this will have great bearing on the requested budgetary amount. The preliminary assessment on this project is that the mitigation for the wetlands can occur onsite, subject to substantiation through the permitting process.

MOTION to proceed with the engineering by Commissioner Williams. Second by Commissioner Skinner. The motion carried unanimously.

WASTE PRO - County Franchise Hauler Waste Pro has requested permission to work on July 04, 2008. Contractually, collection is

prohibited on this date and the landfill is closed. The County Manager asked that it be approved with the understanding that there will be no additional cost to the county, and that Waste Pro will make arrangements to either contain the waste until the landfill re-opens on July 5th or pay the cost

to open the county's facility on July 41h. The Board recalled the reason the 4th of July is prohibited is for public safety.

MOTION by Commissioner Bailey to deny Waste Pro's request. Second by Commissioner Skinner. The motion carried unanimously.

PROPERTY EXCHANGE Dr. Richard Wright owns a parcel of property located at the intersection of Jeff Davis Lane

and Pinemount Road he is interested in swapping. On the south side of Dr. Wright's property is a parcel containing approximately 4700 square feet that would benefit the county. Dr Wright would like to trade the 4700 square foot parcel located at the county's right of way, for a 25,885 square foot parcel owned by the county that is located on the western border. The county can utilize the 4 700 feet to enhance the intersection at Pinemount and Deputy Jeff Davis Lane. If the Board decides to proceed with the transaction, the Board must declare their parcel of property surplus.

Also, in order to protect the property across the street the trade would need to be with the restrictions that there will never be any type of construction on the parcel by the current or future owners. This will avoid the property being sold at a later date and an undesirable structure being built on the property. Once the property is restricted, the property appraiser will be asked to appraise both parcels of land based on the appraisal; the Board would then negotiate with Dr. Wright for the swap, along with any necessary compensation that may be required. That compensation would include the cost of the surveys and other costs that the county has already acquired.

MOTION by Commissioner Skinner to accept staffs recommendation to proceed with the request to declare the county parcel as surplus and restricting the property from any future structures. Second by Commissioner Bailey. The motion carried unanimously.

FIRE SERVICES On March 05, 2008, City Manager Scott Reynolds sent the County a letter notifying that he

has been asked by council to submit a letter of inquiry to the County Commission regarding the county providing fire service inside the city limits of Lake City. The County Manager replied with a Jetter requesting certain additional information that would be needed if the Board were inclined to do a rate study. The additional information provided by the City Manager and one councilman regarding the possible take over of the Lake City Fire Department was:

o The County will not be required to retain any of the Lake City Fire Department's personnel. o The City shall be liable for the private pension plan and unemployment. o All of the City's fire apparatus equipment will be made available to the county through

donation. The only exception will be that the County would have to assume the debt service ($46,959 per year) on the City's ladder truck. The number of years remaining was not readily available.

o The current fire department building will be available. The county would be expected to pay one half of the current debt service charged to the City budget, which is $160,000 per year. The county would be responsible for half of the cost for utilities, currently $43,900 per year. The county would be responsible for half of the cost of repairs and maintenance, which are currently $8,195.

o It would be the intent of the City Council to authorize the Board of County Commissioners to levy a non ad valorem assessment within the incorporated limits of Lake City.

o The City Council would desire that the county administer non-eligible costs (indigents, not for profit, etc.) based on the same policy that the County utilizes for unincorporated area residents.

o The City is currently unable to answer who or what would fund the non-eligible cost and will not be able to address this issue until a study is complete. The City is proposing that the City and County split (50/50) the expense in performing the cost and allocations study.

o As long as the non ad valorem assessment rates remain the same for each property category, whether in the incorporated or unincorporated area, the County will not be required to have City Council approval prior to assessment increases. There was discussion. The City has already contracted with Tendall and Oliver to conduct a study, because if the

County does not take over the City's fire services, the City will still want to provide their residents with fire services. Should the County decide to proceed with the study the County should consider negotiating a contract with Tenda!! and Oliver since they will already have the City's information. Commissioner Williams was adamantly opposed to the County paying for half of the study. He feels if the City wants the County to consider taking over their services, the City should provide all needed information. The County Manager said that there are no final decisions by the City and that the foregoing is subject to their full council's approval. All options are available to the County at this point and they certainly have the option of counter-offering.

Whether or not rates will increase will be determined by the total amount of money needed in order to provide fire service within the city limits. It is likely, but uncertain, that if the county levies the assessments, county residents' rates would probably increase on the initial survey. Many questions will remain unanswered until a study has been conducted. Commissioner Williams voiced that he would not support an increase in the county residents' fire rates.

There was discussion as to whether the county would need as many firefighters as the city currently has if the takeover occurs. The County Manager said that understandably the City will not want their ISO rating to drop. The County would need to contract with Consultant Skip Starling to determine what the needed ratios would be for personnel, fire apparatus, etc. in order to compliment the county's fire operation and maintain the City's ISO rating. It's possible that the needed number of personnel the county will need to provide fire services to the city will be different than what is currently needed.

Commissioner Williams said that under a perfect scenario, this may work. The commissioner said that it is not fair to the county that it seems every budget year the county gets pulled into a fight between the city's firefighters and the city government. He said he didn't want to see the firefighters careers "thrown under the bus." The County Manager said that all options are currently available. The Board needs to make a determination on whether it will move forward with a study, review further, to deny, to amend, counter-offer, etc.

The County Manager noted there are no intentions to do a new non ad valorem assessment study for this year in the unincorporated area.

Commissioner Bailey felt it was worth reiterating that it was not the county who approached the city asking to provide their fire service, but instead it was the city who approached the county again asking for fire service to be provided to the city residents. The commissioner said this issue has been around for over two years and it is time the issue is resolved. Commissioner Bailey stated his personal opinion is that it makes sense for there to be only one fire department.

Citizen Stewart Lilker is in favor of one unified county fire department. He believes workers of the Lake City Fire Department should get the first option at the available jobs. He said that if the county is able to make a deal to give city worker Mr. Mario Coppock a county job (consent agenda item #22), the county can make a deal to hire employees of the Lake City Fire Department. Mr. Lilker said many citizens have expressed to him that the city firefighters have helped protect the city and the county for many years and offering them first option at available jobs is the right thing to do. Regarding non-assessed buildings, Mr. Lilker explained "everyone" takes advantage of what goes on in those buildings and therefore, everyone should pay their fair share.

Mr. Lilker said he is not in favor of busting unions. Mr. Lilker recommended minutes be taken at the committee meetings.

Commissioner Weaver told Mr. Lilker that he keeps insinuating the Board is interested in union busting. He asked if the comment is based on his [Lilker] opinion. Mr. Lilker responded that he is not insinuating anything. It is based on a comment made by Commissioner Bailey that the union is a non-issue. Commissioner Weaver reminded Mr. Lilker that Commissioner Bailey is only one member of the Board. Commissioner Skinner said that he and Mr. Lilker must have been at two separate meetings, because he did not recall Commissioner Bailey mentioning anything regarding union busting. Mr. Lilker responded he has a tape where Commissioner Bailey said the union is a non-issue and that the city workers could get on-line like everyone else and that the county doesn ·t have to hire the city workers. Commissioner Bailey said as the record will reflect whenever he made "that comment" he was responding to a comment that was asked for in the meeting. The commissioner explained that he was responding, that the question that the commissioner had asked was a non issue, because the city had already said that the county did not have to take over their personnel and the question about the union would become a non-issue, because the county does not have a union in its fire department. The commissioner told Mr. Lilker that he did not appreciate having the words "union busting" placed on his [Bailey] name and on his [Lilker] web site. Commissioner Bailey told Mr. Lilker that is false characterization. The commissioner told Mr. Lilker that he did not appreciate him pulling a "portion" of his comments out of context. The commissioner encouraged Mr. Lilker to go back and listen to his tape. Commissioner Bailey told Mr. Lilker that he took notes of the meeting and does have a record.

Mr. Lilker asked if the Board has a problem or an issue in hiring the employees of the Lake City Fire Department. Commissioner Bailey replied the Columbia County Fire Department does not have and has not asked for a union. It is a non issue at this point.

Commissioner Weaver said that if the two departments combine, that the employees of Columbia County Fire Department, under state law, would have to petition and take a vote on becoming a union. The Lake City Union will not transfer to the Columbia County Fire Department. Mr. Lilker said that he does not believe there is any law that would prohibit them from maintaining a umon.

Commissioner Williams and Commissioner Weaver both said that if taking over the City Fire Department means increasing assessments for the unincorporated area residents that they will be 100% against combining the two departments.

MOTION by Commissioner Porter to approve entering into a joint study with the City of Lake City in order to determine whether fire services should be combined. Second by Commissioner Bailey. The motion carried unanimously,

MOTION by Commissioner Porter to jointly fund (SO/SO) the cost of the study with the City of Lake City to determine whether the fire services should be combined. Second by Commissioner Skinner. The motion carried 4-1 with Commissioner Williams voting in opposition.

PHYLLIS SKINNER Ms. Skinner recently had a claim with the county's liability insurance carrier, Florida

Association of Counties Trust which was denied. On the basis of that denial, Ms. Skinner has requested that the Board consider her appeal. The County Manager provided, in advance of the meeting, a copy of the county's file that exists on the issue. Ms. Skinner was not able to be in attendance and agreed for the county to proceed with the matter.

Chairman Weaver reminded the Board that there is a court ruling on this matter. There are also two attorney opinions that the county has no liability in the matter. He asked if there was any desire among the Board to hear the appeal.

Attorney Feagle advised that Commissioner Skinner has no conflict if he does not have outstanding financial obligations to Ms. Skinner. Mr. Skinner said he has no outstanding financial obligations and that he would not benefit in any way whatsoever from the Board's decision.

MOTION by Commissioner Skinner to hear the appeal. Ms. Skinner's daughter presented a letter dated February 12, 2007 by Attorney Whitley.

Attorney Feagle confirmed the February 12th letter was not in the packet and added a subsequent letter was written by Attorney Whitely date November 13, 2007 and that letter was in the packet. Attorney Feagle paraphrased the February 121h letter where Attorney Whitley discussed the county options as far as possibly intervening a in lawsuit and making possible legal arguments to the court as to why Ms. Skinner should have access to the road right of way. The final conclusion of Attorney Whitley was to authorize legal staff to petition the court to allow the county to intervene in the existing lawsuit between Ravendal Road Owners' Association and Phyllis Skinner and seek a declaratory judgment and mediated settlement. Attorney Feagle said the February 12'h letter does not indicate the county is liable. The concluding paragraph in Attorney Whitley's second letter indicates that he finds no liability on the part of the County Commission and recommended that the county not settle through payment to Phyllis Skinner.

Commissioner Skinner asked Attorney Feagle to read the paragraph in the February 12th letter where it states the county finds itself in a very precarious situation. Attorney Feagle read that the county finds itself in a very difficult position, because ofthe issuance ofthe culvert permit, upon which Ms. Skinner took action to place the culvert and built her driveway onto the land claimed by the association and connecting to the pavement ofthat roadway.

There being no second to the motion, the motion failed and the appeal will not be heard. Ms. Rebecca Merrick, daughter of Ms. Skinner, asked if it is not the county's policy to

maintain private roads and provide drainage for private roads, why the county put in a drainage system on "this" same private road [Old Mill Road] being discussed. She showed the Board pictures of a private drainage system put in by Mr. Mcghee's request.

County Manager Dale Williams explained that like Rebecca, the County issued the permits with the belief and understanding that that particular portion of Old Mill Road was in fact a public road. That was based on prior maintenance (to a degree) and testimony from public works employees. There was an existing driveway from Ms. Skinners property to the road, there was also a driveway across the street that met the road. There were also surveys that showed that portion being a public road. Once in court, the court determined that the point of public maintenance began at a point prior to reaching Ms. Skinner's new driveway. Chairman Weaver said he believes Ms. Skinner should have been allowed to connect to the road and that she was done wrong, but he does not feel the county has any liability in the matter.

NON-AGENDA ITEMS by COMMISSIONERS Commissioner Williams reported on the progress of the tornado cleanup. Crews are now

working on Saturdays only. MOTION by Commissioner Williams to allow two trucks to work the upcoming weekend

for the purpose of hauling debris located at the football field to the City Barn for burning. Second by Commissioner Bailey. The motion carried unanimously.

Commissioner Bailey offered an apology to the public and the Board for getting upset when discussing his comment being taken out of text regarding fire consolidation earlier in the meeting.

Commissioner Skinner said that he recently had an issue where he needed to be transported to the hospital by rescue. He reported it took approximately 20-30 minutes before rescue arrived. The commissioners said that he was lied to when told that an ambulance was on the way; it was not. The commissioner said that he has supporting information to prove this. Commissioner Skinner said dispatch has went downhill every since being moved under the supervision of the Sheriffs Office.

MOTION by Commissioner Skinner to place communications back under the County Manager's control in an effort to "get things back on track".

Discussion: County Manager Williams expressed this is a matter ofpolicy and that he will do whatever

the Board desires and directs of him. Commissioner Williams said it is not financially feasible or practical to split 91 l and communications. The committee is in the process of scheduling a joint city/county meeting for the purpose of hearing and discussing IT recommendations. Buildings and grants are being discussed and much work is in progress to improve on the current setup. Also, there continues to be a great interest in creating a 911 Authority to oversee 911. Commissioner Williams said fingers should not be pointed, because regardless of who the 911 Department falls under, there are mega bucks that must be spent on the improvements and upgrades needed at 911 in order to make it more efficient and effective. Commissioner Weaver said that he has had the need to call 911 two times to attend to an emergency involving his daughter, and stated that both times they responded very quickly and professionally.

The motion died for a lack of a second.

PUBLIC INPUT Citi7en Julia Tabor complained that there is a designated sign for reserved parking outside

the School Board building near the handicap spot, but because of how someone had parked in the reserved space, she was unable to utilize the handicap space. She suggested the county investigate the possibility of her getting a parking space near the ramp with her name on it. Chairman Weaver said the building is not county owned, but the County Manager will check into the parking problem and notify the School Board of her concerns.

There being no further business to come before the Board, the meeting adjourned at 9:00 p.m.

ATTEST: Board of County Commissioners

P. DeWitt Cason Clerk of Circuit Court

l


June 17, 2008

MEMO

TO: 9-1-1 Advisory Committee

FR: Dale Williams, County Manager

RE: National Fire Services - Radio Communication Proposal

As discussed in the advisory committee meeting of June 10, 2008 please find attached a proposal from National Fire Services to assist the advisory committee in the transition from 9-1-l's current status to its desired configuration. Your comments are needed immediately as to the proposal and its scope of services.

In keeping with the committee's time line, this proposal will be placed on the June 19, 2008 Board of County Commissioners agenda.

OW/cnb

XC: Board of County Commissioners June 19, 2008 Agenda

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RADIO COMMUNICATION ENHANCEMENT

PROGRAM

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GENERAL INFORMATION AND PROPOSAL

National Fire Services Office

We offer a unique combination of experience and knowledge. Our personnel

combine extensive knowledge of ISO® requirements, water engineering, fire

protection, fire departments operations, fire management, and managing

organizational improvement. NFSO professionals have extensive experience in

service and economic analyses of water, 911 Dispatch communication design

and project management, fire protection systems, and public safety.

Our goal is, "Helping Communities Help Themselves." We assist policy makers

with the challenges and opportunities a fire department, its' personnel, and the

community face. We assist in formulating responses to the issues facing your

community. We act as analysts, catalysts, and facilitators. NFSO personnel

provide information about specific concerns and their multi-faceted impact on the

organization and community. We offer a proven track record and professional

approach concerning the implementation process of designing a new and

enhanced 911 Dispatch Communication System for Columbia County. NFSO

professionals offer project management, advice, leadership, and technical

expertise needed to guide your community through the critical changes

necessary to design and build a new 911 Dispatch system. These changes will

lead to increased services and capabilities offered to the end users who are

ultimately responsible for the public safety. The outcome of this methodology is

for the client to improve capacity, competence, and resources to continue a

successful 911 Dispatch operations long after this expansion.

We tailor our work specifically to each client. NFSO personnel will work with the

County Commissioners and the Public Safety end-users to implement a new

communication system that meets NFPA 1221 and ISO, which can lead to lower

ISO@ rates. As national communication consultants, we draw on successful

models from other organizations that we have assisted during similar challenges.

This case-based approach offers unique insight into lessons learned from other

community successes. Please visit our website: "www.NFSO.us" to find

information on existing and new clients, as well as past successes.

PROJECT UNDERSTANDING

The National Fire Services Office (NFSO) is proposing an equipment

assessment of the communications gear used at the 911 Dispatch Center. This

assessment would include: providing written documentation of equipment condition levels, compatibility, longevity, and integration capability with modern

911 systems. Through this process consultants with the National Fire Services

Office will report our findings to the County BOC to offer insight into changes

necessary to improve communications at the Columbia 911 Center. NFSO has

no financial interest in any manufacture or vendor, so we offer a true unbiased

approach for our clients. For this reason NFSO does not sell or involve itself with

any vendor or manufacture.

PROJECT APPROACH

The project approach consists of four (4) task areas. These tasks are identified

in the scope of work section below:

SCOPE OF WORK

TASK 1. Conduct Meetings with Current Vendors

1.1 Identify outdated equipment

1.2 Identify equipment with no warranty

1.3 Identify equipment with a poor service record

1.4 Identify non-compatible equipment

1.5 Identify non-user friendly equipment

TASK 2. Inspect Current Location

2.1 Meet with County and/or City: building inspectors, architects,

engineers, IT directors, electricians, and equipment salesmen.

2.2 Each contractor will reaffirm there services and products.

2.3 Check building for ISO and NFPA 1221 compliancy.

2.4 Inspect usability of building.

2.5 Identify areas on concern.

TASK 3. Present findings to Commissioners

3.1 Provide a PowerPoint presentation on areas of deficit.

3.2 Offer recommendations for areas needing improvements.

3.3 Provide explanations of how needed changes will affect capability and usability.

TASK 4. 1. Objectives

4.1 Provide information that can be used to determine if the

equipment currently being operated will be compatible with a new 9-

position, fully computer integrated dispatch system.

4.2 The 9-1-1 system is the core of public safety and should be capable

of displaying ANI/ALI information, transferring and processing of

calls, interface with external clock for time synchronization. Also, it

should be capable of distinctive ring tones that are programmable,

have speed dial, have the capability to call back abandoned calls,

be interfacing with CAD and have current mapping, and

automatically display the origin of a 911 call without operator

intervention. The current software must provide address searching,

zooming, centering, panning, and the ability to pin point latitude and

longitude of a specific area. Distance calculation is important, as

well as the ability to add layers as needed, such as GIS data with

aerial photography.

4.3 A Master Clock should be incorporated with the entire system.

4.4 A master recorder should be equipped for 16 channels, but not

limited to16, and record onto DVD for easy storage and retrieval. It

should have Dual DVD drives. Network playback is necessary for

the supervisor.

4.5 The CAD system should be integrated with surrounding local and

state agencies with capability of providing AVL's to all emergency vehicles.

Cost for NFSO to provide equipment assessment

• The National Fire Services Office would provide an ISO and NFPA 1221 assessment.

• The above tasks would be completed for a fee of: $, ' · ,,·)

• The fee would be paid in two equal increments of $8,000. First Payment would be due when the contract is signed. Second payment due when audit recommendations are completed.

• Length of contract: ' ·· ·, ,: · • Includes cost occurred from: travel, daily expenses, etc... • Four communication specialists will be assigned to this project. • It is agreed that time is of the essence and that the report will be due

within two weeks from contract approval. • Further presentations and meetings will be done at the commission's

request.

STATE OF GEORGIA COUNTY OF SCREVEN

FIRE CONSULT ANT SERVICES CONTRACT

This agreement made and entered into this J9'h day of June, 2008, by and between the Columbia County Board of Commission and the National Fire Services Office (NFSO). Columbia County Board of Commission shal I hereafter be referred to as ··county'' and the National Fire Services Office shall be referred to as "Contractor."

RECITALS

I. This contract shall serve as an agreement to retain the services of the "Contractor," by the "County," to assist with a 911 Center equipment evaluation.

2. This assessment would include: providing written documentation of equipment condition levels, compatibility, longevity, and integration capability with modern 911 systems.

3. Information collected from the audit to provide policy makers insight into the current needs of the 911 Center. This information can be used for a capital improvement programs.

4. The Contractor agrees to perform those services for "County" as set forth in this contract, with the terms and conditions included herein.

In consideration of the mutual promises set forth herein, it is agreed by and between "County" and "Contractor" as follows:

I. NATURE OF WORK Contractor shall assist Columbia County Commissioners by providing recommendations concerning the current state and condition of the 911 Center's equipment. This information can be used for the purpose of improving the current 91 I Center and planning ti,ture growth.

• Meet with County and/or City: building inspectors, architects, engineers, IT directors, electricians, and equipment salesmen.

• Contractor will make an analysis of usability and dependability of the current 911 communication equipment.

• Contractor will prepare a written document indicating future needs of equipment.

• Contractor will inspect the communications center and make recommendations to enhance the systems capabilities.

II. COMPENSATION As compensation for the services detailed above. the "County" agrees to pay an agreed upon rate of $16.000 (sixteen thousand dollars). Contractor shall be paid in two installments.

Payments for services to ··Contractor" will be divided as follo\l.s: First installment of $8,000 at startup of contract. Second installment of$8,000 will be due v.hen the 911 equipment inventory assessment is completed.

III. DURATION This contract shall be valid for three months. The starting date of this contract will be June 1 Q, 2008 and continue until September I 8. 2008.

IV. STATUS OF THE CONTRACTOR This contract calls for the performance of the services of the Contractor as an independent agent and as such will not be considered an employee of "County". No direct supervision of the contractor's work is contemplated by ·-county". Do to the fact that the Contractor is an independent agent. information provided by, or through, the National Fire Services Office or employees shall not be distributed to any Fire Department, Agent. County, City, or interested party without the expressed written permission from the "Contractor". The information provided by the ·'Contactor" is of a proprietary nature and is strictly not to be reproduced or distributed without ··Contractors" written permission. Contractor shall choose the time and manner of performing all services pursuant to this agreement.

V. SERVICES FOR OTHERS This contract is not exclusive. and Contractor retains the right to perform services for others during the term of this agreement.

VI. MODIFICATIONS This contract may be mouified by mutual consent of both parties, provided that any and all modifications are in writing and signed by both parties.

VII. TERMINATION Each party has the right to terminate this Agreement if the other party bread1es by being in default of any obligation hereunder, or otherwise performs the Services in an unsatisfactory manner. In the event of termination under this subparagraph, the non-breaching party must first give the non-performing party ten ( 10) days written notice to cure said breach setting forth in detail the manner in which this Agreement has been breached. ff said breach is not cured within said ten ( lO) day period or reasonable steps to effect said cure are not commenced and diligently pursued, the non-breaching party may terminate this Agreement.

VIII. INDEMNITY AND HOLD HARMLESS CLAUSE Contractor shall indemnify and hold "County" harmless from all losses, injuries. or damages in rendering services pursuant to this agreement. IN WITNESS W~IERE OF. the Columbia Count} Board of Commissioners acting by and through its' dulj authorized

Dfticers, having caused this instrument to be executed, and ha,ing authorized De»ey Weaver, Chairman, to set his name Dn this document Both executions shall be in duplicate and each of ,,hich shall be considered an original.

Harold Starling uew,,v Wea,er National Fire Servic.es Office - Director Chairman

------------------Date Date


Memo Date: 6/16/2008

To: Dale Williams, County Manager

From: Ben Scott, Purchasing Director /.v"'\.... RE: Insurance Coverage for 2008-09

Coverage Type Carrier (Premium) 07-08 Carrier (Premium) 08-09

Property & Inland Marine $273,794 (PRIA) $233,151 (PRIA)

Auto $144,664 (PRIA) $152,142 (PRIA}

Worker's Compensation $ 869,989 (PRIA) $684,496 (PRIA)

Crime $1,736 (PRIA) $1,736 (PRIA)

General Liability $212,487 (FACT) $206,479 (FACT)

Sheriffs Liability $18,195 (FSSIF) $19,000 (FSSIF}

Total Premiums $1,520,865 $1,297,004

PRIA- Public Risk Insurance Agency FACT - Florida Association of Counties Trust FSSIF - Florida Sheriffs Self-Insurance Fund

I would like to recommend renewing the above policies for fiscal year 08-09. These figures are based on renewal notices from the respective carriers with the exception of FSSIF. The FSSIF figure is a staff estimate due to the fact that FSSIF has just begun working on renewal figures.

I would also like to recommend the County take advantage of a rebate offered of approximately $10,000 on the current premium by renewing July 1.

The County's Health Insurance plan is currently out to bid and based on last year's premium and claims history we are not expecting an increase.

l\o'JO THWlD rl IIJR';l)i\'{ AT ; r)() I' 1,1

Po eox 1529 LAKE CITY. FLORIDA 32056·1529 PHONE (386) 7'i5-4 IOO

FEAGLE & FFAGll'., AITORNEYS, P.A. ,\ll'ORNFYS .-\r LAW

l 53 !'E MADl.'iON STRtFT POST OR'lCE BOX I r,,_l

l .AKE CITY. FLORllJ.\ _nosr,-11,_s l L,861752-7'91

fax; (38h) 75N-09.50

Marl111 M Fe;i~k t' m.iit· kaJ,:ktq. h,.:lbouth.nt.'I June 18, 2008

HAND DELIVERED

Mr. J. Doyle Crews Mr. Ronnie Brannon Columbia County Property Appraiser Columbia County Tax Collector County Administrative Offices County Administrative Offices 135 NE Hernando A venue 135 NE Hernando Avenue Lake City, Florida 32055 Lake City, Florida 32055

Mr. Dale Williams County Manager County Administrative Offices 135 NE Hernando Avenue Lake City, Florid« 32055

Re: Columbia County Correctional Facility

Gentlemen:

Pursuant to my telephone conference with attorney Ben Phipps on June 17, 2008, attorney Phipps advised me Columbia County needed to complete two (2) additional steps in order to qualify for the $90,236.00 payment in lieu of taxes (PILOT) from the Senate Bi II 2800 appropriations for the Columbia County Corrct:tional Facility. This is for the fiscal year 2007-2008 which ends June 30, 2008.

The first requirement is the execution of a Stipulated Agreement between the Columbia Coumy Property Appraiser's office and the Department of Management to be executed by their respective counsel stipulating to the dismissal of the pending lawsuit. It is 111y understanding this stipulation has been agreed upon and is currently awaiting attorney Phipps signature. ............--·····__

Mr. J. Doyle Crews Mr. Ronnie Brannon Mr. Dale Williams Page 2 June 18, 2008

Secondly, Columbia County is to approve and enter into an agreement between the State of Florida Department of Management Services essentially agreeing this facility is not subject to ad valorem taxation. A copy of the draft agreement which attorney Phipps forwarded me which had been used in Glades County is enclosed for your review. You will note beginning on page 2 of the agreement the County agrees to do the following:

l. Cancel and discharge any and all outstanding ad valorem tax assessment claims or impositions against the property from tax years prior to the 2008 tax year. I believe this has already been accomplished through the Property Appraiser's office and the Tax Collector's office with the approval of the Department of Revenue.

2. The County must adopt a resolution recognizing the State of Florida's ownership of the facility and that the incarceration of persons therein is a valid public use as described in the statutes.

3. The County must deliver a certified copy of the resolution to the County officials, including Property Appraiser and Tax Collector, with instructions to cancel any and all liens or certificates which may be issued against the facility and to correct the classification of the facility to immune state property.

4. The County must quiet title to any tax certificate or tax deed the issuance of which was based on unpaid ad valorem tax assessments against the facility. I believe all outstanding tax certificates have been canceled, and I'm not aware of any tax deeds being issued against this property. The Court had entered an injunction against the Clerk of Court from taking any action toward the issuance of a tax deed.

Mr. J. Doyle Crews Mr. Ronnie Brannon Mr. Dale Williams Page 3 June 18, 2008

5. Upon execution of the agreement and adoption of the resolution, the Department of Management Services is authorized to disburse to Columbia County $90,236.00 PILOT as provided in Senate Bill 2088.

This agreement and the requested resolution is currently scheduled for a discussion and action item on the Board of County Commissioners meeting June I 9, 2008. Please advise prior to that meeting of any concerns you may have with regard to Columbia County entering into this agreement with the Department of Management Services.

Very truly yours,

MMF:dse

Enclosure

AGREEMENT BETWEEN THE ST ATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES AND

COLUJ\1BIA COUNTY, FLORIDA

The State of Florida Department of Management Services ("OMS") and Columbia County, Florida, a political subdivision of the State of Florida acting by and through its Board of County Commissioners for Columbia County, Florida (the "County"), hereby enter into the following Agreement concerning the real property of the Columbia County Correctional Facility a/k/a Lake City Correctional Facility (the "Facility") located in Columbia County, Florida:

WHEREAS, the Facility is situated within the physical boundaries of the County; and

WIIEREAS, the Facility is a State of Florida correctional facility financed pursuant to Section 957. Florida Statutes. that is pri,·ately operated and managed "hcrl'hy 111111all's sl'ntenccd to the custody of the State of florid a are inc,IITL'rall'd: and

WHEREAS, the Florida Correctional Finance Corporation, a Florida not-for-profit corporation and instrumentality of OMS, is the fee simple title holder of the Facility, having acquired title thereto and leased to OMS (as successor in interest to the State of Florida Correctional Privatization Commission) pursuant to a Master Lease Agreement with Option to Purchase (the "Lease Purchase Agreement"); and

WHEREAS, as a result of the Lease Purchase Agreement, the State of Florida through OMS is the equitable owner of the Facility for purposes of ad valorem taxation; and

WHEREAS, the First District Court of Appeals has affirmed that the Facility, including al I land, improvements, and other real prope11y thereon, is State property and, as such. is immune from local ad valorem taxation under the principles of sovereign immunity; and

WHEREAS, the Columbia County Property Appraiser and the Columbia County Tax Collector, each independent Constitutional Officers of the County, are bound by the decision of the First District Court of Appeals that the Facility, including all land, improvements, and other real prope11y, is immune from ad valorem taxation by Columbia County and any other taxing authority located in Columbia County; and

WHEREAS, the State implemented a program in fiscal year 1998-1999 to compensate Florida counties for tax-immune State property situated physically within

·\

their jurisdictions by disbursing payments in lieu of taxes (PILOT) pursuant to annual appropriation by the Legislature; and

WHEREAS, the County has been eligible in prior fiscal years to receive PILOT funds as appropriated by the Legislature as a result of the location of the Facility and its underlying real property within the physical boundaries of the County; and

WHEREAS, the County's eligibility for PILOT funds in the 2007-2008 fiscal year was provided for by the 2007 Legislature through SB 2800, Specific Appropriations 741, 755 and 766 (the "Proviso"), which states:

Distribution of these funds is contingent upon (I) the withdrawal of any outstanding claims or (2) the county commission of the county where the correctional facility is located stipulating by resolution and memorandum of understanding with the state that by the county commission's acceptance of payment in lieu of ad valorem taxation, the county commission waives any ad\ alorcm tax claim for Fiscal Year 2007-2008 for the related foci lit), ,, hie he, er is applicable. Distribution of these funds for each foci lit) is further contingent upon the county commission canceling any outstanding tax ce11ificate and quieting title to any tax deed, or p011ion thereof, that is based on unpaid ad valorem taxes for the relevant facility.

WHEREAS, the Parties are desirous of executing and delivering this Agreement to memorialize full compliance by the County with the Proviso's conditions and requirements, as well as the proper operation of the PILOT program, with regard to the Facility.

NOW THEREFORE, the Parties do hereby agree as follows:

1. The County, pursuant to Section 196.28, Florida Statutes, hereby cancels and discharges any and all outstanding ad valorem tax assessments, claims, or impositions against the real property of, under, or attached to the Facility resulting from tax years prior to the 2008 tax year.

2. The County shall adopt a resolution (herein the "Resolution") as required by Section 196.28(2 ), Florida Statutes, describing the lands and improvements which constitute the Facility and declaring therein the County's recognition of the State of Florida's ownership of the Facility and the fact that a State prison housing persons incarcerated by the Florida Courts who have been placed into the custody of the Florida Department of Corrections is a valid public

use within the meaning of Section 196.28, Florida Statutes. The parties acknowledge that the adoption of the Resolution shall not inhibit the County's prerogative to seek an appropriation of funds from the Legislature as alternate compensation for the Facility's presence in Columbia County.

3. The County shall deliver a certified copy of said Resolution to the proper officials of the County, including the Property Appraiser and the Tax Collector with the instructions to cancel any and all tax liens or certificates that may have been issued against the Facility and to correct the classification of the Facility to immune State property, all in accordance with Section 196.28, Florida Statutes, and this Agreement.

4. The County shall quiet title to any tax certificates or tax deeds the issuance of which was based on unpaid ud valorem tax assessments against the Facility.

'>. In consideration of the foregoing, upon the c.xccution and dcli1cry of this Agreement and the adoption of the Resolution, OMS shall authorize disbursement to the County for the Fiscal Year 2007-2008 the amount of $90,236.00, on account of the Facility, as payment in lieu of ad valorem taxation; disbursement of funds shall be authorized by OMS within thirty (30) calendar days of the later of the effective date of this Agreement or the receipt by OMS of a copy of the adopted Resolution.

The Parties hereby affirm their assent to this Agreement and further represent possession of the requisite authority, capacity, and intent to render this Agreement fully binding and effective upon all parties and proceedings.

FOR THE STATE OF FLORIDA FOR THE COUNTY, DEPARTMENT OF MANAGEMENT BOARD OF COUNTY SERVICES COMMISSIONERS

SIGN: SIGN:

NAME: Linda H. South NAME: Dewey Weaver

TITLE: Secretary TITLE: Chaim1an

DATE: DATE:

-----------------

Approved as to form and legality for the Department:

John Brenneis, General Counsel

Approved as to fo1m and legality for the County:

Marlin M. Feagle, County Attorney