Computer Generated Reports

WHERE TO BEGIN

AIMS

• Challenge Your Current Reporting Process

• Improve Your Understanding of Computer Generated Reports

• Identify Opportunities & Products

• Manage the Changing Process

Challenge

• Master Document

• Auto text

• Template

• Data Capture System

Master Document

Multiple selections included in template.

Roof: •The mortar bed and pointing to the ridge capping is cracked and requires

re bedding and pointing.•Approximately ____ tiles are cracked and should be replaced.•Visible deflection was noted to the roofline over the ______ elevation. For more detail, see section under "Attic & Roof Timbers".•The pitch of the roof over ____ is inadequate. This may allow wind driven rain penetration and remedial action is required.•The metal roof is rusting and requires repair or replacement.•Impact damage noted to ______ will need repair or replacement is required.

Master Document

Final report excludes unwanted items.

Roof: The mortar bed and pointing to the ridge capping is cracked and requires re bedding and pointing.The metal roof is rusting and requires repair or replacement.

Auto Text

The shower recess was tested …(Press ENTER to insert)

Inserts pre defined text automatically.

Part of the text is entered and computer prompts a pre set entry.

Showe

The shower recess was tested and found to be leaking. To correctly repair a leaking shower recess would involve removing the floor tiles, wall tiles and wall linings (where applicable), appropriately waterproofing the area or fitting a shower tray. Walls should then be re-lined (if necessary), re-tiled and the floor re-tiled. As a guide only, the cost to repair a leaking shower is upward from $1,500.00 plus the purchase price of tiles.

Template

Sub Floor Ventilation:

Ventilation is important to minimise infestation by timber pests and preventing damp problems. It is considered that ventilation in this property is: Inadequate

InadequateAdequateGoodNot Applicable

Data Capture

Report Process

InspectBuilding

DataGathering

AddCommentary

Extract Summary

FormatReport

DeliverReport

Report Process - Revised

InspectBuilding

DataGathering

DeliverReport

FormatReport

Extract Summary

AddCommentary

COMPUTER

Plotting Your Position

1. Paper report format – photocopy/carbon copy – issue fax/mail

2. Checklist – rework to PC – proof – edit – issue print/fax/email/mail

3. Checklist – phone office w/details – proof – edit – issue print/fax/email/mail

4. Dictaphone - rework to PC – proof – edit – issue print/fax/email/mail

5. Handheld PC – Synchronise to PC - edit – issue print/fax/email/mail

What’s Available - Direction

Word bases templates• Rapid• RSA

Electronic infield collection • 3D Inspection Reports• Temisoft

Systems available generally fall into two categories:

Next Generation

Beyond -------------------------------- 21st Century– Wearable PC – Voice activation – Instant

heads-up review – Virtual tour – Real time online report.

Questions?

Revision Instrument

1. What two tasks are computers generally used you?Repetitive tasks and Storage of data

2. What items can a computer perform to assist report generation?

Add Commentary, Extract Summary and Format Report

3. Can you still use a check list in the field and in conjunction with computer generated reporting?

Yes

4. What are the two systems available in the market?Word document based systemsElectronic infield data collection systems

5. What electronic device is used to record information infield and later synchronised to the report?

PDA

Presentation Evaluation

Presentation title:Computer Generated ReportingPresenter:Dale Kennedy

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