COMPUTERLITERACY& APPLICATIONS

Final Exam Review

Know what the HOME ROW keys are.

A S D F J K L ;

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What is the definition and purpose of ANCHOR POSITION?

Home Row key position that will help you bring a typing finger back to its home key position.

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Which finger do you use to press the SPACEBAR?

Thumb of your writing hand (left or right).

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Which should you be looking at … the book or the keyboard and why?

You should be looking at the copy or monitor if there is no copy – NEVER at the keyboard! Looking at the keyboard will slow you down.

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What is correct typing posture?

Back straight, feet flat on the floor slightly apart, and wrists up.

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How many errors do you count for each word, even if it contains several errors?

Only one!

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How is typing speed measured?

wam (words a minute)

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Know the HOME KEYS for the numeric keypad.

4, 5, 6

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Know which fingers to use for the HOME KEYS on the numeric keypad.

Right hand index, middle, and ring fingers.

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What is a HARD RETURN?

When you press ENTER on the keyboard.

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What is a SOFT PAGE BREAK?

Moving to the next page of a document automatically (without a hard return).

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What is MLA formatting and for what do you use it?

An acronym for Modern Language Association and used in Academic Reports.

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Are ONE-PAGE BUSINESS REPORTS single- or double-spaced?

Single-spaced.

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Are ACADEMIC REPORTS single- or double-spaced?

Double-spaced.

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Know how to change the margins of a report in Microsoft Word.

Page Layout Tab, Page Setup, Margins tab, change the settings.

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Know how to set line spacing for a report in Microsoft Word.

Home, PARAGRAPH, and the INDENTS AND SPACING TAB, and then change the LINE SPACING dropdown. CTRL-2, Icon on the dialog ribbon

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Know what MILITARY STYLE is when typing a date.

Day, Month, Year: 20 September 2008

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Know the proper way to indent a paragraph.

Use the TAB key … do not press the spacebar 5 times!

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Review the charts for PROOFREADER MARKS.

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Know how to set an APPROXIMATE 2-INCH MARGIN in single- and double-spacing.

Single-spacing = hit ENTER 6 times; Double-spacing = hit ENTER 3 times.

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Know the differences in formatting an ACADEMIC REPORT and a BUSINESS REPORT.

The margins and titles are different. An ACADEMIC REPORT also includes a heading. An ACADEMIC REPORT is double-spaced while a BUSINESS REPORT is single-spaced.

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Know the purpose and formatting of PARAGRAPH HEADINGS.

Paragraph headings are MINOR subdivisions of a report typed at the beginning of a paragraph in bold and followed by a period (also in bold).

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Know the purpose and formatting of SIDE HEADINGS.

Side headings break a report into SPECIFIC SECTIONS and are typed with a blank line before and after them in all caps and bold.

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Know the keyboard shortcuts to CUT, COPY, and PASTE text.

CUT = CTRL-X

COPY = CTRL-C

PASTE = CTRL-V

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When creating lists, know when to use NUMBERING and when to use BULLETING.

If there is a specific order, use numbers … otherwise use bullets.

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What is the WIDOW/ORPHAN CONTROL used for in Microsoft Word?

To prevent paragraphs from leaving just 1 or 2 lines on one page and the rest on another page.

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Know the differences in formatting a BLOCK STYLE letter and a MODIFIED BLOCK STYLE letter.

BLOCK STYLE: Everything is at the left margin. MODIFIED BLOCK STYLE: The date, Complimentary Closing, and Writer’s Identification are left-aligned at the center point of the letter. Paragraphs may be either at the left margin or indented.

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What is a SALUTATION? Give an example:

A greeting on a letter; Dear Mr. Jones,

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What is an INSIDE ADDRESS? Give an example:

The address to whom the letter is going … typed FOUR ENTERS below the date.

Richard Stewart

123 Elm Street

Chicago, IL 45546

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What is a COMPLIMENTARY CLOSING? Give an example:

The cordial ending to a letter … typed TWO ENTERS after the last paragraph of the body:

Sincerely yours,

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What are REFERENCE INITIALS?

Initials of the actual typist placed at the end of a letter, at the left margin TWO ENTERS after the writer’s identification.

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Know how to properly address an ENVELOPE.

The RETURN ADDRESS is placed at the top left and the ADDRESS TO WHOM IT IS GOING is placed in the middle.

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What is a LETTERHEAD?

Pre-printed stationery used primarily by businesses that has a logo, address, etc. on it.

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What is a CUSTOM TAB, how do you set one, and how does it affect PRE-SET TABS?

A TAB that is created by clicking on the horizontal ruler. All default tabs to the left of it are deleted.

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What is the purpose and formatting location of an ENCLOSURE NOTATION?

Indication that something has been ENCLOSED WITH the letter … typed at the left margin below the reference initials.

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What is the purpose and formatting location of an ATTACHMENT NOTATION?

Indication that something has been ATTACHED TO the letter … typed at the left margin below the reference initials.

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Know the components and proper formatting for a PERSONAL BUSINESS LETTER.

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Date

Inside Address

Salutation

Complimentary Closing

Writer’s Identification

Final Exam Review

Know the difference between VERTICAL CENTERING and CENTER-ALIGN.

VERTICAL CENTERING refers to centering the text so that there is equal white space on the top and bottom;

CENTER-ALIGN refers to HORIZONTALLY centering text across the page.

Final Exam Review

How many tabs should be set when formatting a MODIFIED-BLOCK STYLE LETTER with INDENTED PARAGRAPHS?

Two … one for the paragraph indentation and one at the center point of the letter for the date, complimentary closing, and writer’s identification alignment.

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Are letters normally single- or double-spaced?

Single-spaced

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Should a PERSONAL BUSINESS LETTER ever be VERTICALLY CENTERED?

Personal business letters should have an APPROXIMATE 2-inch margin at the top.

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What is the purpose of the H DRIVE for this class.

To store all of your own documents and work.

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What is the largest computer network in the world called?

Internet

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Which type of BROADBAND CONNECTION is not shared?

DSL (Digital Subscriber Line)

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What is HTML code used for?

To create Web pages.

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Why would you want to view the HTML code on other Web pages?

It is a great way to get ideas for your own Web pages!

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What is the purpose of <ANGLE BRACKETS> in HTML?

To give HTML-specific instructions.

<body>

<center>

<br>

</center>

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Review the differences between HEADING TAGS and FONT SIZE TAGS.

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In HTML, what tag is used to BOLD text?

<b>

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How long should a resume be?

One page!

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What is a template?

A pre-designed document used in Microsoft Word, Publisher, and PowerPoint.

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What is the purpose of FIND and REPLACE in Microsoft Word?

Finds all occurrences of a particular word or letter string and replaces it with whatever you tell it to.

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Know the difference between FOOTNOTES and ENDNOTES.

FOOTNOTES are located on the page that the reference number appears while ENDNOTES appear at the end of a report either on the last page or on its own page.

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Know the proper order of components (pages) when submitting an ACADEMIC REPORT.

(1)TITLE PAGE

(2) TABLE OF CONTENTS

(3) the report itself

(4) BIBLIOGRAPHY

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Know how to properly format a BIBLIOGRAPHY in MLA style.

Alphabetically by last name of author .. If no author then use book title. Use hanging indents.

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Know what direction ROWS and COLUMNS go in a SPREADSHEET and how they are labeled.

Rows are horizontal and are labeled with numbers.

Columns are vertical and are labeled with letters.

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How is a SPREADSHEET CELL formed?

Intersection of a row and a column.

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Know what LABELS and VALUES are in a SPREADSHEET.

LABELS = words

VALUES = numbers, dates, or times.

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Know what FORMULAS and FUNCTIONS are in a SPREADSHEET and how to enter them.

FORMULAS are mathematical calculations that are entered into a spreadsheet by the user.

FUNCTIONS are pre-design formulas written into the software with names such as SUM or AVERAGE.

Final Exam Review

Know the difference between COPYING DATA and MOVING DATA in a SPREADSHEET.

COPYING DATA preserves a copy of the data by leaving it in the original location.

MOVING DATA completely removes the original data and places it in the new location.

Final Exam Review

What is the purpose of AUTOFIT in Microsoft Excel?

A feature of Microsoft Excel that automatically changes the width of a cell to fit its exact contents.

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When you see “######” in a SPREADSHEET CELL what does it mean?

The VALUE is too large for the cell.

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Know how to print a SELECTED AREA in Microsoft Excel.

Highlight the cell or cells, then select FILE, PRINT AREA, SET PRINT AREA, and PRINT.

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What is a MATHEMATICAL OPERATOR in FORMULAS?

Addition (+)

Subtraction (-)

Division (/)

Multiplication (*)

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Know how to change the ORDER OF OPERATIONS in a FORMULA.

Surround what you want calculated first in parentheses.

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Know the display differences between a BAR CHART and a PIE CHART.

A BAR CHART is a type of picture or graph that shows relationships among values.

A PIE CHART uses a circle divided into pieces to visually show the relationship among values.

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Know what a HEADER and a FOOTER is in Microsoft Word.

A HEADER is at the top of the page

A FOOTER is at the bottom.

Use this feature in MS Word when you want the same information to appear on all pages.

Final Exam Review

Know how to display FORMULA RESULTS in a SPREADSHEET CELL.

Hit ENTER.

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Know the differences between a DATABASE FIELD, RECORD, and TABLE.

A FIELD holds one type of information such as Last Name, Address, etc.

A RECORD is all of the fields for one subject or one person (includes all of the designated fields).

A TABLE is a collection of related records.

Final Exam Review

Know the difference between DESIGN VIEW and DATASHEET VIEW in Microsoft Access.

DESIGN VIEW allows you to define and name fields.

DATASHEET VIEW allows you to enter data.

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Know the difference between PORTRAIT and LANDSCAPE page orientation.

Portrait = 8 ½ x 11

Landscape = 11 x 8 1/2

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Know the difference between ASCENDING and DESCENDING sort.

Ascending = A to Z or 1-10.

Descending = Z to A or 10-1.

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What is the first step in creating a DATABASE TABLE?

Define and name fields.

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Review formatting for:* SIDE HEADINGS* PARAGRAPH HEADINGS* ACADEMIC REPORTS* BUSINESS REPORTS* LISTS

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Final Exam Review