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CONFERENCE PLANNING
What do I do? Who do I invite?
Conference Planning
This module has been developed to assist West Virginia Department of Education employees with conference planning. If you continue to have questions about planning a conference, please contact your mentor or division secretary.
Financial Questions
Who do I invite? How do I invite these people?
Who are these people I am inviting?
End this module
Financial Paperwork Event Checklist – this form should be completed and
returned to the event planner in Room 204. The event planner will make accommodations and return all financial paperwork to your office for signatures.
For more information about Event Checklists contact:
Mary Ellen WalkerExtension 53409
Financial Paperwork Workshop Form – The event checklist will commit the
funds to pay for all hospitality needs of your workshop. To commit funds to pay for guest speakers, teacher stipends, and service agreements, you must complete a workshop form of estimated expenses and submit it to the finance office.
Who do I invite? If you are hosting a large conference, it is
always appropriate to invite the state superintendent of schools and the state board members. Other suggestions include the assistant superintendent in your division as well as your executive director.
How do I invite special guests? To invite the state superintendent of schools to your
conference, send a letter of invitation addressed to Dr. Steven Paine, Room B-358, or email your letter to [email protected].
To invite members of the state board of education, send a letter of invitation to the members’ home addresses. Also notify the state board secretary about the event by emailing [email protected].
Download home addresses
State Superintendent of SchoolsDr. Steven L. Paine
All invitations for Dr. Paine are sent to Darcel Vermillion, Room B-358. Please remember to send the invitation in a timely manner.
West Virginia Board of EducationThe West Virginia Board of Education is
comprised of nine citizens who are appointed by the governor and three non-voting ex-officio members -- the state superintendent of schools, the chancellor of the West Virginia Higher Education Policy Commission, and the chancellor of Community and Technical College Education.
Who are the State Board members? Delores W. Cook Priscilla M. Haden Jenny N. Phillips Robert W. Dunlevy Barbara N. Fish Burma Hatfield Lowell E. Johnson L. Wade Linger, Jr. Gayle C. Manchin
Thank you for completing the Conference Planning Module! For more information on conference planning in your division,
please consult your division secretary.
Pam Bird, Associate Executive Secretary
Deputy Superintendent’s Office
Brenda Freed, Division Secretary
Division of Student Support Services
Renee Hodges, Division Secretary
Special Projects – Superintendent’s Center for 21st Century Schools
Cyndi Miller, Division Secretary
Division of Curriculum and Instructional Services
Gigi Parsons, Division Secretary
Division of Technical and Adult Education Services
