Conference Portfolio 2011

8/7/2019 Conference Portfolio 2011

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Cedar Court Hotel Huddersfield/Halifax Where First Impressions Count

Success is a standard for meetings and conferences held at the Cedar Court Hotel. Comprehensive coordination, flawless execution, culinary

excellence and state of the art digital technology ensure an outstanding environment, leaving you free to focus on the business at hand. Allowour professional staff and stunning event spaces to provide you with an incomparable luxury conference experience all in the elegant

surroundings of this 4* venue.

Cedar Court is ideally situated just off J24 of the M62 which making it the ideal location for all travellers. The hotel boasts 250 complementary

car parking spaces with the added peace of mind knowing that we provide an onsite car park attending during the night.

The hotel has 113 modern bedrooms, we have a range or standard doubles, executive doubles, 4 poster doubles, twins and interconnecting

rooms. We have recently given our Pennine suite a stunning 20,000.00 make over and have re named it the Yorkshire Rose suite.

In this portfolio you will find details on all our 14 conference rooms which can accommodate as little as 2 and as many as 400 delegates, our

fantastic day delegate rates, our comprehensive 24 hour delegate rates and all the little bits in between. We can offer you bespoke packages

and help you to tailor make your event to your exact specification.

Please check out our website www.cedarcourthotels.co.uk for pictures of the hotels facilities, special offers and information on the Cedar Court

Hotel Group. We are the largest independent hotel chain in Yorkshire; we have hotels located in Bradford, Harrogate and Wakefield along withour newest addition Cedar Court Grand which is located in York.

To contact the Hotel

Conference Department 01422 314001

Banqueting & Events Department 01422 314005

Hotel Direct Line 01422 375431

Email [email protected]

We look forward to hearing from you very soon


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Technical Information


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Room Capacities


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Floor Plans


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6.50VGA cables assorted lengths from

27.00Projector stands

145.002500 Lumen Data Projector inc 8ft Tripod Screen

140.002500 Lumen Data Projector inc 6ft Tripod Screen

110.002500 Lumen Data Projector inc 5ft Screen

LCD PROJECTORS

30.005ft Screen

35.006ft Tripod Screen

38.008ft Tripod Screen

90.008ft x 6ft Rear/Front Projection with Drapes

115.0010ft x 8ft Rear/Front Projection FF With Drapes

125.0010ft x 10ft Rear/Front Projection FF With Drapes

145.0014ft x 10ft Rear/Front Projection Fast Fold

SCREENS

(needs PA System to work - not included)

53.00Professional twin cd players

28.00Twin cassette decks

55.00VGA Splitter

60.00Seamless Multi Input Video Switch

28.00VHS Video Recorder

28.50CD Player

30.00Mini Disc Player

32.00DVD Player

MEDIA PLAYERS

70.00IT/PowerPoint Specialist-per hour

50.00Audio Technician-per hour

TECHNICIAN

80.00This is not included in the price)

(Need signal imput either PA System or Laptop

Hearing Loop

27.00Boogie Box CD/Tape Portable

60.00Compact PA CD/Tape ( good for 20-30 People)

95.00Includes 1 x Hand Held or 1 x Lapel Mic

Professional Systems 1000 Watt

PA SYSTEMS

32.00top microphone

Professional Conference table

32.00Cable

32.00Lectern

32.00Table Top

32.00Lapel Radio

32.00Hand Held Radio

MICROPHONES

20.00Table Top Mic Stand

20.00Boom Mic StandMICROPHONE STANDS

Equipment Rates


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790.00TV/Video

89.00TV/Video/DVD 21 Inch Combi

TELEVISIONS

16.50Lectern Light

22.50Standard Pole Lectern

20.00Table Top Lectern

30.00Professional Box Lectern

30.00Oak Box Lectern

LECTERNS

12.50Infrared Remote

33.00Slide Projector

33.00Infrared Remote

Slide Projector with

SLIDE PROJECTORS

30.00Printers from

55.00Video splitter (VGA)

28.00tool)

Linksy (USB internet connection

17.50DVI to VGA converter

17.50Apple Mac to VGA converters

(audio lead into pro sound system)

5.503.5 audio cable

35.00(ideal up to 12 people max)

Computer speakers- per pair

10.00RJ 45 cables

55.0024 port Computer Hub

26.00Ground isolator

26.00Laser pointer

20.50Presentation infra red mouse

21.50Kensington pointer

16.50Wireless Mouse

28.00Wireless Keyboard and Mouse Kit

100.50incl PowerPoint

Laptop with MS Office

IT EQUIPMENT

POAFully illuminated

POAwith Red LEDPOABlack & White Illuminated

155.00Black & White

DANCEFLOORS


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Delegate Packages

The Cedar Court Hotel has been an expert in the conference field for many years and we strive to constantly update the packages wehave on offer. Please see below for our day delegate rates and 24 hour rates. Minimum numbers of 10 apply to all delegate rates.

Remember to check out our website for any exclusive promotional offers which may be available throughout the year.

Day Delegate Rate 24 Hour Delegate Rate

45.95 153.20

Includes: Includes:

Morning Tea, Coffee, Orange Juice and Bacon Rolls Morning Tea, Coffee, Orange Juice

Mid Morning Tea, Coffee and Biscuits Mid Morning Tea, Coffee and Biscuits

Conference Restaurant Lunch Conference Restaurant Lunch

OR ORWorking Buffet Lunch Working Buffet Lunch

Afternoon Tea, Coffee and Cakes Afternoon Tea, Coffee & Cakes

Meeting Room Hire Meeting Room Hire

Pads & Pens Pads & pens

Mineral Water Mineral Water

Boiled Sweets Boiled Sweets

5ft Screen 5ft ScreenFlipchart Flipchart

Complimentary Business Services Complimentary business Services

3 course Restaurant Dinner

One Nights Accommodation

Yorkshire Breakfast / Continental

Breakfast


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Meeting Room Tariffs

Should the delegate packages be unsuitable for the type of event you are organising please take a look at the tariffs below. Feel free to

contact the conference team to discuss your exact requirements as with their help and expertise we hope to able to create a unique

quote tailored to your specifications.

Be sure to check out the website for any excusive promotional offers which we may be running and be sure to inform your conference

coordinator.

Accommodation Tariffs

Should any of your delegates require overnight accommodation be sure to ask your conference coordinator as we offer preferential

rates for conference bookers. Please ask to check availability and rates when you make your booking.

130.00 165.00 180.00Meeting Rooms

150.00 175.00 225.00Lindley

185.00 225.00 275.00Boardroom

225.00 430.00 585.00Halifax

180.00 225.00 330.00Kirkdale

200.00 275.00 330.00Ainley Two/Three

135.00 175.00 200.00Ainley Three

135.00 175.00 200.00Ainley Two

230.00 360.00 565.00Ainley One

410.00 565.00 820.00Ainley

820.00 1,075.00 1,330.00Emley

1,125.00 1,635.00 2,145.00President

EveningHalf DayFull DayRoom


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Refreshments

Freshly brewed coffee and a selection of Twinnings tea - 2.85 per person

Freshly brewed coffee and a selection of Twinnings tea served with a selection of biscuits - 3.05 per person

Freshly brewed coffee and a selection of Twinnings tea served with a selection of Danish pastries - 3.45 per person

Freshly brewed coffee and a selection of Twinnings tea served with a selection of cakes - 3.45 per person

Freshly brewed coffee and a selection of Twinnings tea served with croissants - 6.35 per person

Freshly brewed coffee and a selection of Twinnings tea served with bacon rolls - 7.35 per person

Flask of freshly brewed coffee - 14.80 per flask which will serve up to 8 delegates

Flask of hot water with the Twinnings tea selection box - 7.65 per flask which will serve up to 6 delegates

Fresh orange juice - 7.35 per jug which will serve up to 6 delegates

Orange/Blackcurrant squash - 3.70 per jug which will serve up to 6 delegates

Still/Sparkling water - 3.35 per 1 litre bottle

Conference Menus

Our Chef has created a selection of mouth watering menus specially designed for conference and meetings. You can choose from a 2 course

hot and cold buffet served in our Olympic Restaurant or one of our finger buffets / working buffets which can be served either inside or

outside your chosen meeting space. Please contact the conference team should you require a different menu as our Chef will be more thanhappy to provide you with a fabulous menu to meet your exact requirements. The Chef will also cater for any special dietary requirements

these must be notified to the hotel at least 7 days prior to your event taking place.

Conference Restaurant Lunch

Chefs:

Roast of the Day

Fish Dish of the DayMeat Dish of the Day

Vegetarian Dish of the Day

Selection of Continental Meats

Selection of Five Cold Salads

Fish Platter

ooOOoo

Chefs Sweet Selection

ooOOoo

Freshly Brewed Coffee

15.25 per person or Inclusive in Day Delegate Rate


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Selection of Paninis

Ham, Tomato and Mozzarella

Beef, Red Onion Marmalade and MozzarellaChar-Grilled Tuscany Vegetables and Mozzarella

Chefs Mixed Salad

Spicy Potato Wedges

Fresh Fruit Bowl

ooOOoo

Chefs Choice of Sweets

11.75 per person coffee charged at 2.80 perperson or Inclusive in Day Delegate Rate and will

include Coffee

Hot Sandwich Selection

Hot Teacakes and Baguettes with

Hot Roast Beef

Hot Roast Pork

Moroccan Vegetable Compote

Fresh Rocket

Seasoning (Stuffing, Pickles)

Sauce (Apple, Horseradish)

ooOOoo

Fresh Fruit Bowl

Chefs Choice of Sweets15.25 per person coffee charged at 2.80 per

person or Inclusive in Day Delegate Rate and will

include Coffee

Finger Buffet

A Selection of Sandwiches

on a variety of sliced breads, with a

selection ofpopular fillings

Homemade Vegetable Pizzas

BBQ Chicken Drumsticks

Mini Pork Pies

Selection of Quiches

Crudits

with assorted dips14.25 per person coffee charged at

2.80 per person or Inclusive in Day

Delegate Rate and will include Coffee

Working Buffet 1

Assorted Closed Sandwiches

Seasonal Mixed Saladwith raspberry dressing

Bowl of Corn Chips

8.15 per person coffee charged at



Working Buffet 2

Assorted Closed Sandwiches

Seasonal Mixed Salad

with raspberry dressing

Spicy Potato WedgesooOOoo

Fresh Fruit Bowl




Working Buffet 3Soup of the Day

with a freshly baked crusty roll

Selection of Sandwiches in Tea Cakes

Seasonal Mixed Salad

with raspberry dressing

Bowl of Corn Chips

with dipsMild Salsa, Garlic Mayonnaise

ooOOoo

Fresh Fruit Bowl





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Banqueting Options

The Cedar Court Hotel has one of the best reputations in the Yorkshire area for providing outstanding service and truly amazing food. From you

initial enquiry all the way through you can rest assured that our talented highly skilled team will provide the best service imaginable to create a

memorable occasion. Whether you are considering dining in our Olympic Restaurant, a quick bite in our Olympic Lounge, an upgrade to a private

room for dinner or organising a banquet or a ball we are here to help.

Olympic Lounge

Our Olympic lounge is the social hub of the hotel with guests conducting one on one meetings, ladies doing lunch or delegates who fancy

something to eat from the lounge menu. Offering a range of beverages and a superb menu. This really is the place to be.

Olympic Restaurant

Our Olympic restaurant is available for hotel guests and the general public. It can hold up to 130 guests. You can book a section, a table or even

the entire restaurant for you and your guests. Please contact the sales team for sample menus and further details.

Private Dining Upgrades

Why not ask about upgrading your group from the Olympic restaurant to one of our function suites? Ask your conference coordinator to

transfer you to one of our talented banqueting coordinators who can discuss with you all the options we have for private dining.

Dinner Dances, Parties, Proms, Product Launches, Drink Receptions and Charity Functions

We can accommodate intimate gatherings of 2 or gala dinners for up to 400 guests. Our talented team of Chefs have years of experience in

catering for both large and small banquets. For further details, menus and packages please contact the banqueting team.

Public Events & Christmas

The Cedar Court Hotel have a fantastic array of events going on in the hotel through the year and specially over the festive period! We have a

function for every occasion from a candlelit dinner on Valentines, Comedy Tributes, Disco Party Nights and the all important glamorous

Christmas Parties we have an event to sure to suit everyone!

We can offer you special packages which would incorporate one of our 24 hour delegate packages with the restaurant dinner exchanged forentrance to the public/Christmas event of choice. These are available throughout the year; Please ask your conference coordinator to transfer

you to our dedicated event coordinator for more information.


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Terms and Conditions

COMMENTS

If the guaranteed number of guests is not verified by 48 Hours before, charges will be based on the estimated number of guests.

Additional Terms Agents Only

Commission Payable at 8% on all pre-booked business except Equipment Hire

Please note: If delegate numbers fall below 10 then individual charges will apply

All food and beverage must be purchased through the hotel.

Non Account Holders Credit Card Payments

For bookings that have not prepaid, or do not have credit facilities with the hotel, A credit card or proof of payment must be produced

at Reception on arrival at the hotel.

Non Account Holders Pre payment

Dependant on your event type you will need to pre pay an event. Youll need to give us a deposit of 500.00 or 10% of the totalbooking which ever is greatest. Full pre payment will then be due 14 days before the event.

Meeting Concludes/Departure Times

Please note that all meeting rooms MUST be vacated at the time printed on the Programme of Events . Charges will be incurred if your

meeting overruns.

Terms and Conditions

Final numbers should be advised to the hotel with at least 48 hours notice.

We reserve the right to charge a cancellation fee if the function is cancelled less than 90 days prior to the event.

PLEASE SEE BELOW FOR CONDITIONS OF BOOKINGS FOR CANCELLATION CHARGES.

The prices quoted above include VAT @ 20% where applicable, but will be subject to any change in government duties prior to the

event.

The above are completed Programme of Events we have to date. Please check, amend where necessary, sign and return to the hotel as

soon as possible. It is essential that any outstanding details are advised to us as soon as possible.

Please note all food and beverage prices are guaranteed for a maximum of three months from the date of issue of this contract.


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Documents

Conference Portfolio 2011