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Conference ”Successful service delivery-ways of working with employers”
Organization of the services for the employers
11-12 September, Chisinau, 2013
Raisa Dogaru, Deputy Director, NEA
The contest of the presentation:
Republic of Moldova, 33843,5 km2,Population of the Republic of Moldova - 3559,5 thousand men - 48% urban - 41,7% women - 52% rural - 58,3% Capital Chisinau - over 700 thousand persons
welcome
Indicators of the labour market:
Occupied population 1030,2 thousand
men – 49,1% urban – 51,6% women - 50,9% rural – 48,4%
Rate of employment – 34,5%Rate of activity – 37,5%
Rate of unemployment I quarter 2013 – 8,1% (90,8 thousand persons)
Number of registered unemployed at 30.08.2013- 17 651 unemployed persons
Number of job-places at 30.08.2013 - 7 908 vacancies
National Employment Agency (NEA)Public Institution within the Ministry of Labour, Social
Protection and Family
2 levels: national and territorial. 35 employment agencies
The NEA is administrated by the Council of administration on the tripartite principals (government, employer’s organization, trade unions), at the local level the tripartite consultative councils
The web-site www.anofm.md, portal www.angajat.md, Center of information, Call - Center, informational system JOBLESS, Intranet
Functions. Services and Programs.
• Services of information and professional counceling
• Mediation services
• Vocational training: courses of qualification, re-qualification and perfection
• Stimulation of the mobility of the labour force
• Public works for the community
• Stimulation of the employers for the employment of the graduates
• Services of information and professional counceling
• Mediation services
• Vocational training: courses of qualification, re-qualification and perfection
• Stimulation of the mobility of the labour force
• Public works for the community
• Stimulation of the employers for the employment of the graduates
InformationMediationActive and passive measures
InformationMediationActive and passive measures
Organization of the work with the employers. Peer ReviewSimilarities and differences. Positive practices.
• Organizational structure
• Organization and description of the working process
• The responsible persons and their roles at the different levels
• Stipulation of the working methods
• Informational system
• Monitoring
• Evaluation of the satisfaction
• Training of the personnel
• Problems. Conclusions
Organizational profile of the Service for the employers in the work with the employers
Armenia
Croatia Moldova Slovenia
Organization State Employment Service Agency (SESA)
Croatian Employment Service (HZZ)
National Employment Agency (ANOFM)
Employment Service of Slovenia (ESS)
Subordination Separate division of the RA Ministry of Labor and Social Issues
Independent legal entity under the Ministry of Labour and Pension Fund
Independent legal entity under the Ministry of Labour Social Protection and Family
Independent legal entity under the Ministry of Labour, Family and Social Affairs and Equal Opportunities
Number of employees
370 1260 292 847
Service dedicated to employers
No Yes, 22 Employers Offices
No Yes
Staff working with employers
YES/ 30% 500 Employment counsellors 26 Advisors for employers 39 Specialists for ALMP
11 Key Account Managers, 30 Specialists
50 Counsellors for Employers
Tendencies There are tendencies to creat integrated services .
Services under improvement, Job Clubs and Job Shops
Creation of the Service for Employers
Enhanced cooperation with employers, focused on small enterprises
Organization and description of the process of work with the employers
The responsible persons and their roles at the different levels
Armenia Croatia Moldova Slovenia
Managers of job is a new trend in reforming service to employers.
By Order of the Ministry of Labour and Social Affairs significant changes were made to improve the management of jobs.
Integration of social services, including employment services
500 employment counselors 26 Consultants for employers39 specialists for active labor market policiesThe counselors work with both local people as well as with employers, but most work is with unemployed. It required them to work with the employers as well, as they can suggest the best candidates. At another level are responsible only for work with employers who are in office ,employers and their task is to provide information on agency services, publishing vacancies, advising employers, employers attract. Other counselors who work with employers are specialists in active measures, their purpose is to evaluate and process applications for subsidies to employers.
11 Key Account Managers, 30 specialists responsible for working with employersRole: Maintain and expand cooperation with employers leading to better management of jobs and matching supply and demand. 10 were appointed to key business account working with employers, including to coordinate promotion and finding the right people for the area, including several regional agencies.The heads of the agencies also make contacts.
50 advice for employersSeveral levels.Covers two areas:Advice for employers andAdministration of jobs.In addition to the lower offices than 3 employees, all offices have advisers to employers.Counselors have a direct role in contacting employers active in mediation and recruitment activities and coordinating role, where appropriate, the organization of meetings, preparation for visits, activities for employers facing mass redundancies involved in the preparation of local and regional fairs. Counselors for employers working with employers in their locality. Large recruitment efforts by a single employer, as well as cases of large layoffs are supported by a coordinator from the regional office.Counselors work very closely with employers advisors person and looking for a job, especially in the matching process.
Stipulation of the methodsArmenia Croatia Moldova Slovenia
Responsibility of the Central Office, which coordinates the implementation, develops methods.Department to implement the measures in the labor market
Uniform methodology for training and operational performance of all activities. Support relevant at all organizational levels.Services for employers are developed at the central office, in the department for policy implementation. Is to be determined by the Tripartite Council of the Public Employment Service
Methods are regulated centrally, but agencies can introduce new methods. Better methods are disseminated within the monitoring meetings, workshops, Intranet, Manual of procedures, electronic newsletters. The direction implementation of employment policies has the responsibility for developing methods.
Department responsible for working with employers centrally. Support at all levels.
Organization of the initiation of the contact with the employers.
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Armenia Croatia Moldova Slovenia
Employers (by phone, by e-mail, by visiting local officesLocal employment offices SESA central office (in specific cases)
The first contact is initiated by the counsellor. Each counsellor has a number of employers with whom he regularly contacts. The counsellors also visit employers, which they are responsible for, every 2 years. The visit to the employer is a good method to keep the cooperation. The first contact can be initiated also by the employer.
The person responsible for the work with employers, and by other specialists responsible for the work with the job seekers, as well as by the heads of the employment agencies. The first contact is initiated when a new employer starts his activity or when the employer is posting job vacancy.
As it is compulsory for employers to report job vacancies, employers most often initiate the first contact by posting job vacancy. The ESS is actually engaged in recruitment and mediation support only if employers clearly ask for the support.
Channels of initiation of the contactsArmenia Croatia Moldova Slovenia
Visits to employers, Meetings with employers and social partners, Organizing different events (Job fairs, Round tables, conferences, presentations on different projects), Employment forums, Expo exhibitions in different economy sectors.
Visits to employers, by telephone and email, using various sources (newspapers, internet, website, etc.). They also exchange data on company registration with the Chamber of Commerce and Industry. After receiving the data the counsellors make new contacts.
By phone, visits to employer, e-mail with using the database information for employers of the State Registration Chamber, Tax Inspectorate, National Bureau of Statistics, Labour Inspection Information, Internet (portals), Mass media, exhibitions, the Chamber of Commerce and Industry, job fairs, call centre, etc
Visits to employers, Meetings with employers, Career and job fairs, Strategic conferences, Focus groups for employers.
Frequency of the contacts
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Armenia Croatia Moldova Slovenia
Once a 10 day, if the job vacancies are available. Twice a year, if the vacancies are not available. Visit employers who make redundancies to direct people under redundancy to local offices. Labour market survey twice a year. Employment forums twice a year in 4 regions, Agreement committee and Employment councils have regular meetings during the year. Round tables are organized according to the current needs. Monitoring employers, who are involved in State employment programmes (periodically)
A rule it established that every employer should be visited once every 2 years. Telephone contacts are made when necessary. Job vacancy notice to employer within 5 days.
Weekly, if the economic agent has vacancies recorded in the database of the Agency. In large part, visits to economic agents are done 2-3 times per year for each one. Labour Market Forecast is done once a year. National Job Fairs are organized twice a year; 1-2 times a year is organized job fairs in all regions. Branch job fairs are organized according to the employers’ needs.
Frequency of contacting existing clients depends on the current needs of employers and the ESS availability. The Employers Satisfaction Survey is accrued out on annual basis. Contacts are also made through strategic cooperation.
Identification of the necessitiesArmenia Croatia Moldova Slovenia
Filling vacancies, applying for subsidizing employment informationSESA inform employers about services and they choose their services. Small and medium companies prefer recruiting services and active and large companies prefer to attend job fairs, conferences, round tables, seminars.
Filling vacancies, applying for subsidizing employment, labor market information, training, counseling layoffs
Filling vacancieslabor market information, training, counseling redundancies. Small and micro rarely addressed, considering that the agencies can not provide the necessary workforce, employing more through relatives, friends. A load current approach is that the NEA to restructure the organization and its services according to the needsNEA inform employers about services and they choose their services.
Filling vacancies, applying for subsidizing employment, labor market information, training, counseling and others layoffs
Support of the informational technologiesArmenia Croatia Moldova Slovenia
Databases (economic sector, type of organization, address, etc.)Renewal baseWorking with recordsDevelopment of e-services
Databases (economic sector, type of organization, address, etc.)Renewal baseEmployment Service began to connect with other institutionsDevelopment of e-servicesTo access online services employers must register with the CES. When employers need help with online services, e-mail support and assistance from IT Call Center helps.
Databases (economic sector, type of organization, address, etc.)Working with recordsDevelopment of e-services for employersinformation Portal
Databases (economic sector, type of organization, address, etc.) Catalogue employers (economic activity, number)
e-services developed for employers. Employers of Slovenia have access to a database of people looking for a job that allows them to recruit online.Own IT department, which develops and maintains a wide range of services. Development of multi-channel (mail, telephone and personal) is established doctrine of working with employers and unemployed persons seeking work. 80% Employers apply online.
MonitoringArmenia Croatia Moldova Slovenia
Ministry of Labour and Social Affairs of the Republic of Armenia, in particular Deputy Minister who is responsible for coordination of SESA,
Department of monitoring of the Ministry,All the units of the Agency Local centers
Central service, regional offices
Responsible for monitoring / placing information in the database is the specialist responsible for working with employers. He introduces and excludes from evidence the vacancies, enters the information following a visit to the employer and information about
the job fairs organized.
Monitoring is done at local and central level.
Ways of evaluation of the satisfaction
Armenia Croatia Moldova Slovenia
The analysis of the labor market ,
Phone calls,
Questionnaire (within the survey of the labour market),
Calculation of the number of letters of satisfaction and complaints
Quality is determined by the variety and frequency of services used by employers, as well as participation in projects, job fairs,
workshops, conferences, etc..
- forms of satisfaction of employers after the job fairs and
the forecast of the labor market; - Phone calls;- Questioning opinions during seminars and round tables.
- Labor market vacancy rate was used as a performance indicator for many years to monitor the number of employers and vacancies; - Annual surveys of satisfaction of the employers; - Answers from the employers during the regular visits to the employers
Training of the staff
Armenia Croatia Moldova Slovenia
25 trainers trained at central and regional level, which must be ready to train their staff.Responsible for the training is the central office.
Specific training advisers, depending onneeds.Four trainers in four regional offices. Other fully trainers working as counselors in local and regional offices.
Responsible for the training is the central office. Responsible for field training specialists in specific areas related to strengthening relationships with employers, developing effective and sustainable relationships.
Training in marketing communication and negotiation, lasting 3 days. Workshops to enhance the performance and efficiency of their recruitment counselors, skills identification of future recruitment needs. Training to undertake specific training programs tailored.
Problems. Challenges
• The structure of employment services, limited financial resources,
systems not as flexible financing labor market policies
• Decision. The introduction of new methods. Programs insufficient incentives for employers to employ people vulnerable in the labor market
• The need for relevant information about employers, identifying the needs of employers. Corresponding IT system. Profiling employers. Special attention should be given to small employers.
• Continuous training and motivation of staff - an issue in the development of quality services. Lack of communication and negotiation skills and knowledge related to the labor market, identifying the needs of Recruitment, Marketing in cooperation with employers to cut employment
service image, reduce its effectiveness .
Conlusions• Ensure functioning of organizational and institutional framework in relation to employers. A
process working well structured and organized with employers and people looking for a job. A structure to streamline work processes and focus on results. Adjusting employer
cooperation and providing strategic and systematic concrete candidates.
• An improvement of the system of collecting and processing data in an efficient information system that will facilitate monitoring activities. Regulation of collaboration between
institutions to have relevant data on employers.
• Programs and services must be tailored to local needs in cooperation with labor market actors
• Developing of the monitoring and evaluation systems by measuring the results according to management objectives. Customer satisfaction should be the scope of activities of the Public
Employment Service
• Continuous training of personnel, information and dissemination of positive experience.
Creation of the Center for the training of the staff.
