Configuration Management Interface Software Standard Item

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Configuration Management Interface Software Standard Item Equivalency Process (CMISSIEP)

Application User’s Guide Revision 0 – June 3, 2019

Westinghouse Electric Company Application User’s Guide

CMISSIEP Revision 0

© 2021 Westinghouse Electric Company LLC. All rights reserved. Page 2 of 85

1. General Information...............................................................................................................................6

1.1. Definitions & Terms ....................................................................................................................6

1.2. Icons ............................................................................................................................................7

2. Login ......................................................................................................................................................8

2.1. Utility Access Single Sign-On...................................................................................................10

2.2. Contractor Access ....................................................................................................................11

3. General Functionality ..........................................................................................................................12

3.1. Application Header....................................................................................................................12

3.1.1. Documentation & Support ........................................................................................... 12

3.1.2. Help ........................................................................................................................... 12

3.1.3. Release Notes............................................................................................................ 12

3.1.4. Export Control ............................................................................................................ 13

3.1.5. Submit Feedback ....................................................................................................... 13

3.1.6. Contact Us ................................................................................................................. 13

3.1.7. Account...................................................................................................................... 13

3.1.8. Sign Out..................................................................................................................... 13

3.1.9. IEE Header ................................................................................................................ 13

3.2. Navigation & Links ....................................................................................................................14

3.3. Text Editor .................................................................................................................................15

3.4. Common Features.....................................................................................................................17

3.4.1. Data Tables................................................................................................................ 17

3.4.2. Auto-Assist Dropdown Menu....................................................................................... 18

3.4.3. Editable Text Fields .................................................................................................... 18

3.4.4. Checkboxes ............................................................................................................... 18

3.4.5. Bullet Point Selections ................................................................................................ 19

3.4.6. Yes/No Slider ............................................................................................................. 19

3.5. Auto-Save Feature.....................................................................................................................20

3.6. Continuous Scroll Feature ........................................................................................................20

3.7. History Function........................................................................................................................20

4. User Roles ...........................................................................................................................................22

5. Home Dashboard .................................................................................................................................23

5.1. My Items ....................................................................................................................................23


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5.1.1. Engineering Changes ................................................................................................. 24

5.1.2. Equivalencies ............................................................................................................. 24

5.1.3. Calculations ............................................................................................................... 24

5.1.4. EC Reviews ............................................................................................................... 24

5.1.5. IEE Reviews............................................................................................................... 25

5.1.6. Meetings .................................................................................................................... 25

5.2. Notifications ..............................................................................................................................25

5.3. Saved Searches & Reports .......................................................................................................26

6. Searching Item Equivalency Evaluations ...........................................................................................27

6.1. Quick Search .............................................................................................................................27

6.2. Advanced Search ......................................................................................................................28

6.2.1. Search Filters & Criteria.............................................................................................. 28

6.2.2. Search Results ........................................................................................................... 30

6.2.3. Saved Searches ......................................................................................................... 31

7. Create IEE ............................................................................................................................................33

8. Clone IEE .............................................................................................................................................35

8.1. Clone IEE into New IEE .............................................................................................................36

8.2. Clone IEE into Existing IEE .......................................................................................................36

9. Overview, User Assignments, and Revisions .....................................................................................38

9.1. Overview....................................................................................................................................38

9.2. User Assignments.....................................................................................................................39

9.3. Revision Log .............................................................................................................................40

9.3.1. Create Revision.......................................................................................................... 40

10. Evaluation .........................................................................................................................................42

10.1. A.2 Scope and Applicability (Long/Short) ................................................................................43

10.2. A.3 General Notes (Long/Short)................................................................................................43

10.3. A.4 Operating Experience (Long/Short) ...................................................................................44

10.4. A.5 General Information (Long/Short) ......................................................................................45

10.5. A.6 Evaluation (Long/Short)......................................................................................................46

10.5.1. Credible Failure Mechanisms (for item being evaluated) (Long Form only)................... 46

10.5.2. Comparison of the Design Characteristics of the Original and Recommended

Replacement ......................................................................................................................... 47

10.6. A.7 Equivalent Replacement Conclusion (Long/Short)............................................................48


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10.7. A.8 References (Long/Short) ....................................................................................................49

10.8. B.1 Special Requirements/Instructions (Long/Short) ..............................................................50

10.9. B.2 Updates of Databases (Long/Short) ...................................................................................50

10.10. B.3 Updates of Controlled Documents/Drawings (Long/Short) ...............................................51

10.11. Alternate Item Impact Assessment (AIIA) Evaluation ..............................................................52

10.12. A.1 Special Requirements/Instructions (AIIA) ..........................................................................53

10.13. A.2 Updates of Databases (AIIA)...............................................................................................54

10.14. A.3 Updates of Controlled Documents/Drawings (AIIA) ..........................................................55

11. Attachments ......................................................................................................................................57

11.1. Add Attachment ........................................................................................................................58

11.2. Edit Attachment.........................................................................................................................59

11.3. Delete Attachment.....................................................................................................................60

11.4. Download Attachment...............................................................................................................60

12. Reviews .............................................................................................................................................61

12.1. Reviews Screen.........................................................................................................................61

12.1.1. Review Field .............................................................................................................. 62

12.1.2. Title Field ................................................................................................................... 62

12.1.3. Owner Field................................................................................................................ 62

12.2. Comments .................................................................................................................................63

12.2.1. Add Review Comment/Reply ...................................................................................... 64

12.2.2. Close Out Comment ................................................................................................... 65

12.3. Close Out Review ......................................................................................................................66

13. Signatures .........................................................................................................................................67

13.1. Pre-Signature ............................................................................................................................68

13.2. Adding Signature ......................................................................................................................69

13.3. Post-Signature Options ............................................................................................................71

13.3.1. Unsign ....................................................................................................................... 71

13.3.2. Reject Signature......................................................................................................... 72

13.3.3. Signature Acceptance ................................................................................................ 73

14. Print – IEE Package Generation .......................................................................................................74

15. Industry Sharing ...............................................................................................................................76

15.1. Search Filters & Criteria............................................................................................................76


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15.2. Search Results ..........................................................................................................................78

15.3. Cloning IEE’s from another Utility ............................................................................................79

16. Account .............................................................................................................................................82

16.1. My Info .......................................................................................................................................82

16.2. Change Password .....................................................................................................................82

16.3. Module User Roles ....................................................................................................................83

16.4. Utility Access & Accounts ........................................................................................................83

17. Contact Information ..........................................................................................................................85


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1. General Information

The Configuration Management Interface Software Standard Item Equivalency Process (CMISSIEP) is

a web-based software application that transforms the US Nuclear Industry’s Standard Item Equivalency

Process (SIEP) into a digital platform for performing Item Equivalency Evaluations (IEE’s)

This application was developed in an effort to provide a more streamlined approach to providing collab-

orative information to multiple utilities within the US nuclear industry.

This document serves as the application user’s guide for the software and provides details about each

page and feature within the application. If there are additional questions or issues that are not an-

swered within this guide, please reach out to our team via email at [email protected].

1.1. Definitions & Terms

The following definitions and terms are used throughout the application and may also be used in this

application user’s guide. These terms should be used as a reference to help aid in understanding what

the various terms within the application mean.

Application Session – An application session begins when the user logs into the application and it

ends when the user closes the browser.

CMISDPTM – An acronym for Configuration Management Interface Standard Design Process.

CMISSIEP – An acronym for Configuration Management Interface Software Standard Item Equivalency

Process.

IEE – An acronym for Item Equivalency Evaluation. Used as the generic term for a Standard Item

Equivalency Process evaluation.

SDP – An acronym for the Standard Design Process, which is a standardized design modification pro-

cedure implemented by the US Nuclear Industry in 2017 per Nuclear Energy Institute Red Efficiency

Bulletin 17-06. Governing processes and procedures consist with IP-ENG-001.

SIEP – An acronym for the Standard Item Equivalency Process, which is a standardized replacement

item evaluation procedure implemented by the US Nuclear Industry in 2018 per Nuclear Energy Insti-

tute Efficiency Opportunity 18-EG-01. Governing processes and procedures consist with NISP-EN-02

and IMG-SIEP-001.

ALT + – To return to a location within the Help Guide after selecting a hyperlink (i.e. Figure 2-1),

select the “ALT” key plus the “left arrow key ()” key on the keyboard.

mailto:[email protected]


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1.2. Icons

Throughout the application, the user may encounter icons or images that represent actions in the appli-

cation. The following list provides a brief overview of these icons and what they mean:

Table 1-1 – CMISSIEP Icons

Edit – This button can be used to edit items.

Add – This button represents adding a new item.

Remove item – This button removes items throughout the application.

Slider – This slider button toggles between two different options.

Info – This button provides additional help in the form of an info pop-up.

Checkbox – This icon is used to indicate a checked or unchecked box.

Search – This button is used to indicate searching functionality.


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2. Login

Logging in is the process of how users are authenticated into the web application. This process also

ensures that unauthorized users do not gain access to the web application. When a user first visits the

login screen, the page depicts the CMISDP Standard Design Process logo. This login screen is valid for

ultimately entering the CMISDP Home page where the CMISSIEP module is accessible. The user must

request a new user account via the “Register Now!” link, located at the bottom of the centered box of

the Login Portal. If the user is employed by a utility and has valid utility login credentials, this step

should not be completed (see Section 2.1).

Figure 2-1 – Login Portal

The Create Account screen (Figure 2-2) will ask the user to provide several pieces of information in-

cluding: utility, f irst name, last name, username, password, and email. There are additional fields that

the user may provide, but these particular fields are not required. It should be noted that this sign-up

process is only required for those accounts that are not associated with their utility’s single sign-on sys-

tem. Please see Section 2.1 for more details on this process.


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Figure 2-2 – Create Account

The user will enter the necessary credentials and submit the account request. Once the request is re-

ceived by The CMISDP Team, a confirmation email will be sent to the user from the cmisdp-

[email protected] account with a link requesting password confirmation. Once confirmation is provid-

ed, The CMISDP Team must authorize the account prior to access being granted.

Once the account has been approved, an email from the same CMISDP account will be sent to the us-

er confirming access request acceptance. The user may now log into the application via the Login Por-

tal using the appropriate credentials.




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In the event that the user forgets their login password, a user may request a password reset via the

“Forgot Password?” function. Once a password reset request is submitted, an email will be provided to

the user and onscreen instructions will assist the user with this process.

Figure 2-3 – Forgot Password

2.1. Utility Access Single Sign-On

As noted in the previous section, this application was developed to be used at multiple utili t ies with an

effort to provide collaborative information for the US nuclear industry. In an effort to provide conven-

ience to utilities and to add additional security, the application supports Single Sign-On.


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Figure 2-4 – Single Sign-On

When the utility is selected, the user will see a “Sign In with Utility” option. Clicking on this button will

direct the user to the utility’s Single Sign-On provider (i.e. Microsoft Azure) for entering and verifying the

user’s credentials. With a successful login to the utility identity provider, the application will automatical-

ly log the user in with those credentials.

2.2. Contractor Access

Contractors may be more likely to have access to more than one utility since their companies may be

working with several utilities to perform engineering work and/or services. To ensure that these vendors

can utilize this application, contractors can access the application if they have utility-approved and

sponsored access to those utilities. If so, a contractor would log in the same way that a utility worker

would use the single sign-on process. A contractor will also have the ability to request access to anoth-

er utility from within the application’s Account screen.


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3. General Functionality

The following sections will provide general information about the application layout, navigation, adminis-

trative functions, and common features that the user may encounter throughout the application.

3.1. Application Header

The application layout contains a header, a black navigation bar, and a consistent location to display

the application content. Figure 3-1 below shows the main header of the application. This can be f ound

on every page of the application. The header displays some relevant information to the user such as

the user’s name, utility, and the IEE that the user is working on. Note that the IEE number will not dis-

play until an IEE is selected or loaded from a Search or Home Dashboard.

Figure 3-1 – Application Header

The header is also a good point of navigation for all of the functionality of the application. Note that on

the Home page or within the CMISDP module, the header logo in the top left displays “CMISDP”. This

logo changes to the “CMISSIEP” logo once the SIEP module is entered as shown in Figure 3-2 . The

links that appear within the SIEP header are as follows:

3.1.1. Documentation & Support

The Documentation & Support link is located within the CMISSIEP header. This link provides further

page access to information and assistance related to the software. The following links are included:

• Help

• Release Notes

• Export Control

• Submit Feedback

• Contact Us

3.1.2. Help

The Help link within the Documentation & Support tab produces a .pdf of this document, CMISSIEP

Application User Guide, to the most current revision.

3.1.3. Release Notes

The Release Notes link within the Documentation & Support tab produces a pop-up depicting the cur-

rent CMISSIEP software version along with the implementing date, list of defects fixed from the previ-


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ous software version, and a list of enhancements made to the software for the current version. This link

is also accessible in the footer of the software application.

3.1.4. Export Control

The Export Control link within the Documentation & Support tab produces a pop-up depicting the Export

Control Awareness terms and conditions associated with the use of the CMISSIEP software. By utiliz-

ing the software, the user accepts the terms and conditions statement. This link is also accessible in the

footer of the software application.

3.1.5. Submit Feedback

The Submit Feedback link within the Documentation & Support tab produces a pop-up f or CMISSIEP

software feedback back to The CMISDP Team. Feedback consists of a problem encountered, question,

and/or idea pertaining to the software which the user would like to have addressed. This link is also ac-

cessible in the footer of the software application.

3.1.6. Contact Us

The Contact Us link within the Documentation & Support tab produces a pop-up for both support . This

link is also accessible in the footer of the software application.

3.1.7. Account

The Account link located within the CMISSIEP header navigates to the Account page. Further detail

discussed in Section 16.

3.1.8. Sign Out

The Sign Out function logs the user off of their CMISSIEP account and returns the page to the main

CMISDP login page.

3.1.9. IEE Header

As mentioned in the beginning of Section 3.1, IEE information will display in the header throughout the

SIEP module once an IEE has been selected as depicted in Figure 3-2 (no header IEE information is

provided prior to the selection of an IEE as shown in Figure 3-1 ). The level of IEE detail provided in

the header includes:

• IEE #

• Form Type

• Revision


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• Title

• Status

Each of these details is read-only and is continually displayed within the header throughout the SIEP

module until a different IEE is selected. Note that the Revision detail is a disabled dropdown menu. This

dropdown will remain disabled until a revision of the IEE package is initiated. At that point, this Revision

dropdown can be used to toggle between selecting the various package revisions which would update

the information displayed accordingly throughout the software. Further revision initiation discussion is

provided within Section 9.3.

3.2. Navigation & Links

The black navigation bar, which is located just below the header, contains the main application screens

that the user will visit while working in the application. The navigation bar is specific to whether the user

is within the SIEP module, the CMISDP module, or on the Home page. The links that will appear within

the SIEP navigation bar are as follows:

• Home – Returns user back to the Home Dashboard. More on this screen is covered in Section

5. If clicked, the CMISSIEP image in the header will also navigate the user back to the Home

Dashboard.

• New –Dropdown menu which provides the ability to either create or clone an IEE. Selecting an

option will navigate the user to the corresponding page within SIEP to either create a new IEE

or to replicate (clone) an existing IEE into a new or existing IEE. Creating is discussed further in

Section 7 while cloning is further discussed in Section 8.

• Work Flow – This link is available only after an IEE has been selected. Dropdown menu which

provides access to various IEE functions and pages including:

o Overview, User Assignments, and Revisions (see Section 9)

o Evaluation (see Section 10)

o Attachments (see Section 11)

o Reviews (See Section 12)

o Signatures (see Section 13)

• Print – This link is available only after an IEE has been selected . Dropdown menu which pro-

vides access to the multiple IEE printing options. This function is further explained in Section

14.

• Industry Sharing – This link represents an advanced search screen for searching, requesting,

and cloning industry Item Equivalency Evaluations that may be of benefit to a user’s utility. This

is one of the more powerful features of the application. See Section 15 for more detail.


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• Recent – This link provides quick access to any recently generated, viewed, or searched IEE’s.

This link yields a dropdown menu which contains an array of IEE names along with their revi-

sion. Selection of the IEE takes the user into the Overview, User Assignments, and Revisions

section that is discussed within Section 9. Note that once the IEE is selected, both the header

and the navigation bar expand and contain additional information and functions.

• Quick Search – To prefix the quick search, there is a dropdown menu which provides access to

the CMIS modules that the user can access (SIEP, CMISDP, Calculation). Within the search

field, user can search IEE numbers and/or titles based on matching searches. Upon typing into

the field (minimum of 1 character required), a dropdown list appears containing the potential

matching IEE numbers and names based on the text entered into the search field.

• Advanced Search – This link represents an advanced search screen for searching IEE’s spe-

cific to the user’s utility. See Section 6.2 for more detail.

Figure 3-2 – Application Header, IEE Selected

3.3. Text Editor

A text editor will appear within different pages of the application (see Figure 3-3).

The text editor has the following functionality.

• Expand the text editor to the full page of the browser ( ).

• Formatting

o Bold, Italic, Strikethrough, Sub/Super Script, Symbols

o Font and Background Color

o Ordered Lists (Numerical and Bulleted)

o Increase / Decrease Indent

• Add Images, Tables, Hyperlinks (Figure 3-4 & Figure 3-5)

• Paste from Microsoft Word

The text editor also supports equations from the Microsoft Word equation editor. If equations are com-

pleted in Microsoft Word, the user can copy the equation into the text editor and the text editor will input

the equation as an image.


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Figure 3-3 – Text Editor

Figure 3-4 – Text Editor, Image

Figure 3-5 – Text Editor, Table


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3.4. Common Features

This section discusses common controls and features found throughout the application that are de-

signed to improve the user experience and make workflow easier while maintaining efficiency and reli-

ability.

3.4.1. Data Tables

Figure 3-6 below shows a data table. These tables are used to display data and are custom designed

to improve readability and usability.

Figure 3-6 – Data Table Example

The basic features of this table include the following:

• Displaying X to Y of Z – In the top left corner of the table, the user is shown the table results that

are being displayed currently. X represents the starting number, Y represents the ending num-

ber, and Z represents the total number of items.

• Page X of Y – In the top middle of the table, the user is shown the page position of the table

based on the display results selected. X represents the page number and Y represents the total

number of pages. A page represents the total number of items visible on the screen.

• Display Dropdown – In the top right hand corner of the table, there is a dropdown that displays a

number value in it. This number represents the number of results shown per page. This number

defaults to 10 items, but can be changed from 10 to 100.

• Go To Field – In the top right corner of the table, there is an empty field that allows the user to

“jump to” a different page of results than what is shown on the screen .

• Column Header Sorting – Each column header that has an underline underneath it allows the

user to sort by that column header. The contents of the column are ascending/descending op-

tional.

• Add/Edit/Delete – In order to enter data into the table, the “Add” function must be utilized. This

typically generates a pop-up where the data being entered into the table can be recorded and

submitted. The “Edit” function is then utilized in a similar sense to edit the content of an already


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submitted table entry via an identical pop-up. Conversely, the “Delete” function is used to re-

move a single data entry row from the table. These functions must be utilized to manipulate data

within the data tables.

3.4.2. Auto-Assist Dropdown Menu

Figure 3-7 below shows an auto-assist dropdown menu. This dropdown menu can pull from and

search data that pertains to that dropdown in order to make it more efficient and easier to locate a re-

sult for larger datasets. If the result set returned is lengthy, the auto-assist dropdown menu will auto-

matically adjust to allow the user to expand and scroll through the options. In some cases, this f eature

also includes a text box for type-searching through the options and a clear option to clear the selection.

Figure 3-7 – Auto-Assist Example

3.4.3. Editable Text Fields

Figure 3-8 below shows an editable text field. These text fields are similar to the text editors in the

sense that they can be directly typed into but they are generally used for smaller sets of text. The edita-

ble text fields lack the formatting customization of the text editor. A running “characters remaining”

count is kept in the bottom right-hand corner just outside the text field shown typically as “### / ###

characters remaining”. The bottom right-hand corner of the text field, depicted by two lines, can be

grabbed via cursor to manipulate the width and length of the text field within its designated area.

Figure 3-8 – Editable Text Field Example

3.4.4. Checkboxes

Figure 3-9 below shows a typical checkbox data entry field. There are multiple checkboxes where as

many or as few can be checked or unchecked at the same time. Occasionally accompanying the


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checkboxes are “Check All” or “Uncheck All” functions for improved quick-function use. The checkbox

data entry use is largely employed when more than one entry of information can be possible for any

given data category. This differs from the bullet point selections (Section 3.4.5) which can only have

one data point selected at a time.

Figure 3-9 – Checkbox Example

3.4.5. Bullet Point Selections

Figure 3-10 below shows the typical bullet point selection data entry field. There are multiple bullet

points of information provided where the user must select only one applicable data entry. Unlike the

checkbox function list previously in Section 3.4.4, the bullet point selection is meant to only select a

single option and will unselect a previously selected option if a different data point is chosen. Essential-

ly, the field is designed so that only one data entry can be selected at a time and it is typically utilized

when more than two options are provided.

Figure 3-10 – Bullet Point Example

3.4.6. Yes/No Slider

Figure 3-11 below shows the typical Yes/No slider data entry field. With the slider there are only two

data entry options: yes or no. The slider is defaulted to “No” with a gray background. Upon clicking the

slider, the “No” slides into a “Yes” with a blue background. The slider can be changed back and forth

between “Yes” and “No” but it must always reside on one or the other. The slider is essentially used in

place of a checkbox or bullet point selection when the answer that must be determined is simply a yes

or a no.


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Figure 3-11 – Yes/No Slider Example

3.5. Auto-Save Feature

The CMISSIEP module is designed so that there is no manual save feature and that any data entered

into text fields, checkboxes, table entries, status changes, etc. are all auto-saved upon entry or manipu-

lation of the data. Navigating away from any page or even abruptly signing out of CMISSIEP and then

returning to the same page at a later time will still retain all of the user’s entries and information.

3.6. Continuous Scroll Feature

CMISSIEP is designed so that the header and black navigation bar are always on screen for immediate

use. The header and navigation bar utilize a floating continuous scroll feature where their position is

maintained on the page even as the user scrolls up or down a page. This is consistent throughout the

CMISSIEP software. The footer does not provide this same functionality and is only available upon

scrolling down to the very bottom of each page.

Other parts of the module utilize this continuous scroll feature, such as the SIEP Evaluation section ac-

cess further discussed within Section 10.

3.7. History Function

The “History” function is located in the top right corner of each data entry field throughout the SIEP

module. The History function provides the user a history log of all the changes that have been made to

the specific SIEP section since its inception. The history log, in detail, provides the following information

regarding changes made:

• Date

• Name (of the user)

• Field

• Operation

• Actions

This function is useful for referring to past information that was inputted. The History function generates

a pop-up which displays the information provided above, as shown in Figure 3-12.


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Figure 3-12 – History pop-up


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4. User Roles

The software includes various roles for users within the application. These roles provide security to pre-

vent certain users from making changes and also provide a means of reducing human performance

issues that are built within CMISSIEP. User roles are viewable to the user on the Account page ( Sec-

tion 16.3).

The following user permissions or roles are available within the application:

• Utility Administrator – A Utility Administrator has full access to view and edit any

items for their Utility. A Utility Administrator can also approve access requests, man-

age user accounts, and approve industry sharing requests.

• Approver – An Approver has access to create and edit IEE records in the applica-

tion. The Approver must be assigned to an IEE to obtain edit functionality.

• Independent Reviewer – An Independent Reviewer has access to create and edit

IEE records in the application. The Independent Reviewer must be assigned to an

IEE to obtain edit functionality.

• Responsible Engineer – A Responsible Engineer is the standard user role in the

application and has the ability to create and edit IEE records in the application. The

Responsible Engineer must be assigned to an IEE to obtain edit functionality

• Design Team Member – A Design Team Member has access to the application for

an IEE record, but may not edit an IEE unless directly associated. A Design Team

Member supports the Responsible Engineer during development of the IEE.

• Read-Only – Read-Only may view, but not edit, any content within the software ap-

plication that is from their Utility.


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5. Home Dashboard

The Home Dashboard is the main landing page for the user when they log in to the application. This

screen provides a means for the user to quickly launch into specific Item Equivalency Evaluations or

Reviews as well as tracking notif ications received while using the application. Some specific information

that can be found here includes:

• My Items

• Notifications

• Saved Searches and Reports

Each of these items will be detailed in subsequent sections.

Figure 5-1 – Home Dashboard

5.1. My Items

The My Items section provides a quick and easy way of locating items associated to a particular user.

The section is split up into six different tables, only two of which are applicable to the SIEP module: En-


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gineering Changes, Equivalencies, Calculations, EC Reviews, IEE Reviews, and Meetings. Each table

can be filtered on a Status of “Open” or “Closed” pertaining to the IEE’s within the table.

5.1.1. Engineering Changes

The Engineering Changes table is only applicable to CMISDP users.

Figure 5-2 – My Items, Engineering Changes

5.1.2. Equivalencies

The Equivalencies table displays Item Equivalency Evaluations that a user has generated or been as-

signed a role. The IEE Number column provides a link to the associated IEE. Columns for Revision,

Title, Form Type, and Status are displayed as Read-Only to provide additional information associated

to the IEE. The final column, Download, can be utilized to access a pdf version of the IEE package

when ready.

Figure 5-3 – My Items, Equivalencies

5.1.3. Calculations

The Calculations table is only applicable (and only visible) to CMISDP users.

Figure 5-4 – My Items, Calculations

5.1.4. EC Reviews


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The EC Reviews table is only applicable to CMISDP users.

Figure 5-5 – My Items, EC Reviews

5.1.5. IEE Reviews

The Reviews table displays IEE Reviews that a user has been “Notified” of by the Responsible Engi-

neer. The Review Title column identif ies the Review name and provides a link to the associated Re-

view. Columns Review Status, IEE Number, IEE Revision, and IEE Status are displayed as Read-Only

to provide additional information associated to the Review and to the IEE.

Figure 5-6 – My Items, IEE Reviews

5.1.6. Meetings

The Meetings table is only applicable to CMISDP users.

Figure 5-7 – My Items, Meetings

5.2. Notifications

The Notifications section displays all the user’s relevant notif ications. It is organized by most recent.

Users can filter the notif ications by whether or not the notif ication is “Actionable”, “Unread”, and /or

“Read”. Users can also mark all notif ications as read or unread via the checkbox dropdown menu in the

top left corner of the Notifications section (Figure 5-9). Notifications that require user action (Actiona-

ble) are highlighted in yellow; otherwise, notifications are not highlighted.


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Figure 5-8 – Notifications

Figure 5-9 – Mark as Read/Unread Checkbox

5.3. Saved Searches & Reports

The “Saved Searches” table is where the user’s saved searches will be displayed. If a user wants to

save a particular search for later use, the user can mark it as a saved search on the “Advanced Search”

(Section 6.2.3) page and it will be displayed in this table for future use.

The “Saved Reports” table is only applicable to CMISDP users.

Each result is clickable and will transport the user to the “Advanced Search” screen to load that item.

Figure 5-10 – Saved Searches and Reports


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6. Searching Item Equivalency Evaluations

One of the key features of this software application is the ability to quickly search and locate Item

Equivalency Evaluations. Over time, the application will be collecting hundreds and even thousands of

IEE’s and the quick and advanced searching capabilities will provide functionality to locate and load a

specific IEE in the system.

6.1. Quick Search

The quick search provides an easy way to quickly find a particular IEE. From anywhere in the applica-

tion, the user can use the quick search in the header’s navigation bar as shown in Figure 6-1.

Figure 6-1 – Quick Search

In this quick search text box, the user can enter any character to locate an IEE Number or Title. An au-

to-assist dropdown field will display the IEE’s that most align with the text being entered (Figure 6-2).

Figure 6-2 – Quick Search Auto-Assist Example

Selection of an IEE result will load the IEE record and navigate the user to the Overview, User Assign-

ments, and Revisions (Section 9) of the IEE.


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6.2. Advanced Search

The Advanced Search page is where a user can search for Item Equivalency Evaluations based on

specific criteria about the IEE. This search is best utilized when looking for a particular IEE but infor-

mation regarding the number or title is not known at the time. This search is also useful for locating mul-

tiple IEE’s relating to a particular piece of information, such as the Type, Status, Safety Classif ication,

etc.

Figure 6-3 – Advanced Search Screen

6.2.1. Search Filters & Criteria

The first step of using the Advanced Search is to build search filter and criteria. The advanced search

will conduct results based on the filters which possess entered content and will not take into account

any filters left blank.

An Advanced Search can be completed using one or more of the following criteria:

• Utility

• Station

• Form Type


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• IEE Number

• Revision

• Status

• Responsible Engineer

• Title

• Procurement Quantity Level

• Parent Component Functional Class

• Component

• Original Catalog ID

• Replacement Catalog ID

• Original Manufacturer

• Replacement Manufacturer

• Original Model

• Replacement Model

Figure 6-4 – Search Filter Criteria

The Utility field is pre-populated to the user’s utility and cannot be edited. The remaining f ields all start

as empty.

The search filter fields are a mix of editable text fields and dropdown menus. The dropdown menu fields

each contain an information disclaimer stating that if the filter criteria does not appear in the dropdown

menu, then no IEE’s exist with that specific search criteria. The searches seek out potential matches

and do not accept wildcards. Data entered in a field is treated as a “contains” operator.


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All f ield entries will be deleted if the “Reset Filters” function is utilized. The “Save Filters” function is fur-

ther explained in Section 6.2.3.

6.2.2. Search Results

After adding at least one search criteria, the user may run the search to retrieve the search results. A

table containing the search results will display at the bottom section of the Advanced Search page and

will resemble the figure below (Figure 6-5).

Figure 6-5 – Search Results

When the search results are returned to the screen, there are several columns providing high level in-

formation to assist the user identify the Item Equivalency Evaluation:

• IEE Number

• Revision

• Type

• Title

• Station

• Status

• Action

The IEE Number is a direct link for accessing the specified IEE page. The Action column contains mul-

tiple functions for uncovering further IEE package information. The “Details” function generates a pop -

up window which further expands on the contents of the IEE including procurement level, user assign-

ments, associated Cat ID’s, associated manufacturers, model numbers, and components.


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Figure 6-6 – Results, Details

6.2.3. Saved Searches

In addition to running searches on this screen, the user can also choose to save the search f or f uture

uses via the “Save Filters” function located in the Filters section. This provides convenience to the user

in case additional searches with these criteria will be used in the future. Figure 6-7 provides an exam-

ple of what this screen looks like:


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Figure 6-7 – Save Search

There are two methods of loading a previously saved search. The first is from the bottom of the Home

Dashboard (Figure 5-1). This provides a quick access launch from the home screen right into the

search. The second option is available within the Saved Filters section of the Advanced Search page

where all available saved searches can be accessed.

Figure 6-8 – Saved Searches

Saved Searches can be deleted from both the Saved Filters section and from the Home Dashboard.


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7. Create IEE

In earlier sections, it is discussed how to locate and launch Item Equivalency Evaluations. This section

will cover information with regards to creating new IEE’s.

The “Create” function is located on the Home Dashboard (Figure 5-1) within the “SIEP” dropdown of

the black navigation bar. Clicking this button will navigate the user to the “Create” IEE screen. Note that

this page can also be accessed from within the SIEP module within the “New” dropdown menu from the

black navigation bar. Figure 7-1 provides a view of the initial Create IEE screen.

Figure 7-1 – Create Screen

The Create screen includes basic fields that are required to create an IEE:

• Form Type

• Responsible Engineer

• Title

There are additional fields that are not required but can be provided on this screen. If the IEE Number

field is left blank, CMISSIEP will generate a unique number based on Utility, Station, and Year. It

should be noted that these fields can be updated in the Overview, User Assignments, and Revisions

section once the IEE record is created.

The “Start Over” function can be utilized to delete data from all f ields. When all required fields are popu-

lated, the “Create” function can be utilized. Doing so will generate a link at the bottom of the screen to


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transport the user to the new IEE record. The IEE will also be available on the Home page within the

Equivalencies table of the My Items section.

Figure 7-2 – IEE Successful Creation


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8. Clone IEE

The “Clone” function is located on the Home Dashboard (Figure 5-1) within the “SIEP” dropdown of the

black navigation bar. Clicking this button will navigate the user to the Clone IEE screen. Note that this

page can also be accessed from within the SIEP module within the “New” dropdown menu from the

black navigation bar. Figure 8-1 provides a view of the initial Clone IEE screen.

Figure 8-1 – Initial Clone Item Equivalency Evaluation Screen

The first step in cloning an Item Equivalency Evaluation is selecting an IEE to clone from. This is the

record that will be copied to another IEE. The user can find an existing IEE via the dropdown menu or

by entering data associated to the IEE Number or Title, similar to the Quick Search (Section 6.1).

After selecting an IEE, a decision point is presented to the user as shown in Figure 8-2. The user may

decide to clone the IEE into a new IEE or may clone it into another existing IEE. In most instances, the

user will want to clone into a new IEE.


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Figure 8-2 – Choose New or Existing IEE to Clone IEE

8.1. Clone IEE into New IEE

Selecting to clone an IEE into a new IEE will yield additional fields and choices for the user, as shown

in Figure 8-3. Similar to creating a new IEE, the user has to provide the required fields as identif ied in

Section 7. In addition to the required fields, the user can provide any or all of the optional inf ormation

fields such as IEE Number and Station(s).

The “Start Over” function can be utilized to delete data from all f ields. When all required fields are popu-

lated, the “Clone” function can be utilized. Doing so will generate a link at the bottom of the screen to

transport the user to the new IEE record. The IEE will also be available on the Home page with in the

Equivalencies table of the My Items section.

Figure 8-3 – Clone IEE to New IEE Screen

8.2. Clone IEE into Existing IEE

Selecting to clone an IEE into an existing IEE will yield a dropdown field where the user must select the

existing IEE to clone into. This dropdown will only display IEE’s that the user is associated to as a Re-

sponsible Engineer and where the IEE is still in the “In-Progress” status. Once an IEE is selected, the

IEE can be cloned into the existing IEE and available for the user to access.


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Note: If the user decides to clone into an existing IEE, several warning messages and emails

may be presented when clicking the “Clone” button at the bottom of the page. These warn-

ing messages are present to alert the user that overwriting data of an existing IEE may be

unrecoverable. It is important to know that choosing this option will have this consequence.


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9. Overview, User Assignments, and Revisions

The Overview, User Assignments, and Revisions page is accessible from the Home page by selecting

an IEE from the Equivalencies table of the My Items section. The “Overview, User Assignments, and

Revisions” link is also accessible from within the SIEP module with an IEE already selected by the user.

The “Work Flow” dropdown located on the black navigation bar yields the link to the Overview, User

Assignments, and Revisions page.

The Overview, User Assignments, and Revisions page gives the user administrative access to a specif-

ic IEE. The page is broken down into the three sections that make up its name:

• Overview

• User Assignments

• Revisions

9.1. Overview

The Overview section contains administrative details and specific SIEP related data regarding the IEE

which are all editable by the Responsible Engineer. The following fields are shown:

• Form Type

• IEE Number

• Revision

• Status

• Title

• Station(s)

• Industry Sharing Determination

• Revision Description

The fields located in Figure 9-1 are a mix of editable text fields, dropdown menus, checkboxes, and

bullets. Each field is relatively straightforward with the Station(s) field being the outlier. The Station(s)

field is a group of checkboxes which can be checked or unchecked individually or all at once when uti-

lizing the available “Check All” and “Uncheck All” funct ions.

The Revision field cannot be edited within the Overview section since a revision can only be initiated

after the IEE status has been accepted by the utility (see Section 9.3.1).


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Figure 9-1 – Overview Screen

9.2. User Assignments

The User Assignments section is where the user can coordinate all of the IEE role assignments. The

User Assignments table displays each individual associated to the specific IEE along with their list of

roles. Users can be added or deleted and assignments can be modified at any time while the IEE is still

in progress. Figure 9-2 depicts the User Assignments screen.

Figure 9-2 – User Assignments Screen

Adding or editing assignments generates a pop-up (see Figure 9-3 ) where the assigned roles are pro-

vided in a checkbox orientation where a single user can be assigned to at least one but up to all four of

the role options provided (Approver, Independent Reviewer, Design Team Member, Responsible Engi-

neer).


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Figure 9-3 – User Assignments Pop-up

9.3. Revision Log

The Revision Log section indicates the current revision and package status for the selected IEE. The

Revision Log table displays the IEE number, revision, and revision descriptions, and the IEE status.

Figure 9-4 – Revision Log Screen

9.3.1. Create Revision

The Revision Log screen is where an IEE revision can be initiated. The “Create Revision” function is

provided here and will automatically revise the document to the next sequential revision number. A re-

vision description is required when initiating an IEE revision (see Figure 9-5 pop-up window). Once this

information is provided, the revision can be initiated and the revision information is applied to the IEE

throughout the software.

The newest revision will now appear in the Revision Log table. All of the previous revisions can still be

accessed within this table through the links provided in the IEE Number section of the table; however,

this purpose is to only display previous information and the details of the older IEE revisions cannot be


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updated within the software. Revision creation also activates the Revision dropdown menu within the

SIEP module header as discussed within Section 3.1.9 which allows for ease of access for toggling

between the various IEE package revisions.

Note: A revision can only be initiated if the IEE package has been accepted by the utility and the

IEE status accurately reflects this. The “Create Revision” function will be disabled until the ap-

propriate status has been established. Additionally, once a revision has been initiated, the revi-

sion cannot be undone.

Figure 9-5 – Create Revision Pop-up


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10. Evaluation The Evaluation page is only accessible from within the SIEP module with an IEE already selected by

the user. The “Work Flow” dropdown located on the black navigation bar yields the link to the Evalua-

tion page. The flow of the Evaluation page aligns with the requirements of the Standard Item Equiva-

lency Process (NISP-EN-02), excluding that of Attachments (discussed within Section 11) and Signa-

tures (discussed within Section 13) which are separated for ease of use within the CMISSIEP module.

The specifics of the Evaluation page depend on whether the IEE is being conducted as a Long Form,

Short Form, or Alternate Item Impact Assessment Form evaluation. The Long and Short forms employ

the very similar SIEP formatting per NISP-EN-02. These two forms contain evaluation sections A.2 thru

A.9 and B.1 thru B.4 (Section A.1 is the SIEE Contents section and is not included in the Evaluation

page of the CMISSIEP module. A.1 is included in the print-off). As mentioned above, sections A.9 (Sig-

natures) and B.4 (Attachments) contain their own CMISSIEP pages and are not included within the

Evaluation page of the software. The A.5 and A.6 section have slight variations, mentioned below (Sec-

tions 10.4 and 10.5).

The Alternate Item Impact Assessment (AIIA) form employs a different set of evaluation sections which

are numbered A.1 thru A.5. Unlike with the Long and Short Forms, the table of contents for the AIIA

does not constitute as a section. Sections A.4 (Signatures) and A.5 (Attachments) contain their own

CMISSIEP pages and are not included within the Evaluation page of the software.

The Evaluation page for the Long and Short Form are identical with the following section breakdown, beginning on Section 10.1:

• A.2 Scope and Applicability

• A.3 General Notes

• A.4 Operating Experience

• A.5 General Information

• A.6 Evaluation

• A.7 Equivalent Replacement Conclusion

• A.8 References

• B.1 Special Requirements/Instructions

• B.2 Updates of Databases

• B.3 Updates of Controlled Documents/Drawings

Alternate Item Impact Assessment evaluations utilize a different, shortened SIEP format. The AIIA form

within CMISSIEP has the following section breakdown beginning on Section 10.12:

• A.1 Special Requirements/Instructions

• A.2 Updates of Databases

• A.3 Updates of Controlled Documents/Drawings


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The Evaluation page contains a scroll feature on the right-hand side of the page which indicates which

SIEP section the user is currently viewing. As view of the page changes, the scroll feature updates and

bolds which SIEP section the user is viewing. This scroll feature can also be used as a quick -access

tool for jumping directly to specific sections as desired.

10.1. A.2 Scope and Applicability (Long/Short)

The first SIEP section is the A.2 Scope and Applicability field. The purpose of this section is to deter-

mine whether an IEE has already been conducted and to indicate which utility stations this IEE applies

to. Data entry is straightforward as there are no additional pop-ups or page redirections.

Figure 10-1 – A.2 Scope and Applicability

10.2. A.3 General Notes (Long/Short)

The next SIEP section is the A.3 General Notes portion. This section is where the IEE problem and so-lution statements are required. Data entry in this section is straightforward as there are no additional pop-ups or page redirections.


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Figure 10-2 – A.3 General Notes excerpt

10.3. A.4 Operating Experience (Long/Short)

The next SIEP section is the A.4 Operating Experience field. This section is where relevant internal and external operating experience pertaining to the IEE package is recorded. Data entry in this section is straightforward as there are no additional pop-ups or page redirections.


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Figure 10-3 – A.4 Operating Experience excerpt

10.4. A.5 General Information (Long/Short)

The next SIEP section is the A.5 General Information field. This section is used to record the known properties of the original and replacement items of the IEE as they pertain to their general descriptions and functional locations. Properties such as original and replacement model numbers, manufacturers, stock codes, quality class, functional description, etc. are recorded in this section to set the stage for the original to replacement differences and general functional requirements. SIEP Section A.5 itself is split into the following separate sub-sections for data entry (Long and Short Forms contain slightly varying information fields):

• Catalog ID(s) • Manufacturer(s) / Model(s)

• Procurement Quality Level

• Component(s)

• Generic Description of Item Usage (Long Form only) • Parent Component Description (Long Form only)

• Parent Component Functional Class (Long Form only)

• Parent Component Functions (Long Form only)

• Parent Component Function Description (Long Form only) • Parent Component Safety Related Functional Mode (Long Form only)

• Original Item Description

• Original Item Function(s)

• Recommended Replacement Item Description (Short Form Only)


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These various sub-sections contain a mix of data entry methods such as data tables, dropdown menus, editable text fields, text editor tables, and sliders. The data tables, as discussed within Section 3.4.1 , require the “Add” function which allows for data input via pop-up window.

Figure 10-4 – A.5 General Information excerpt

10.5. A.6 Evaluation (Long/Short)

The next SIEP section is the A.6 Evaluation field. This section identif ies any credible failure mecha-nisms for the replacement item being evaluated and provides a design characteristic comparison be-tween the original and replacement items along with justif ied reasoning. As such, the industry SIEP forms split up A.6 into the following subsections Long and Short Forms contain slightly varying infor-mation fields):

a. Credible Failure Mechanisms (for item being evaluated) (Long Form only) b. Comparison of the Design Characteristics of the Original and Recommended Replace-

ment 1. Identify the design characteristic(s) of the replacement item that are different from

the original (installed item) 2. Basis for Acceptability of Differences (for each item listed above)

10.5.1. Credible Failure Mechanisms (for item being evaluated) (Long Form only)

Subsection “a.” utilizes a data table for credible failure mechanism entry. The data table “Add” function generates a pop-up window (Figure 10-6) with a dropdown list established for determining a “credible


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failure mechanism” and an editable text field for “effects on system/component function”. A table editor for failure modes/mechanisms is also provided.

Figure 10-5 – A.6 Evaluation excerpt

Figure 10-6 – A.6 Evaluation Subsection “a.” pop-up

10.5.2. Comparison of the Design Characteristics of the Original and Recommended Re-

placement

Subsection “b.” has a similar setup as subsection “a.” with a data table for identifying a critical charac-teristics comparison between original and replacement items. The “Add” function generates a pop -up


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window (Figure 10-7) for design characteristic data and comparisons. The editor table provides the ba-sis for acceptability of the critical characteristic differences.

Figure 10-7 – A.6 Evaluation Subsection “b.” pop-up

10.6. A.7 Equivalent Replacement Conclusion (Long/Short)

The next SIEP section is the A.7 Equivalent Replacement Conclusion field. This section concludes that

the replacement item within the IEE package is an acceptable replacement item. The final f it, form,

function acceptability assessment can be provided within the table editor within the section.


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Figure 10-8 – A.7 Equivalent Replacement Conclusion

10.7. A.8 References (Long/Short)

The next SIEP section is the A.8 References field. This section provides an editable text f ield f or the

user to list any relevant IEE references. The editable text field allows the user to list the ref erences in

any desired fashion. Data entry in this section is straightforward as there are no additional pop -ups or

page redirections.

Figure 10-9 – A.8 References


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10.8. B.1 Special Requirements/Instructions (Long/Short)

The next SIEP section is the B.1 Special Requirements field. This section gives the user the ability to

record any and all special storage/receiving, maintenance, or post-issuance test/inspection require-

ments for the replacement item. Within the SIEP module, Section B.1 is broken into the following sec-

tions:

• Special Storage / Receiving

• Maintenance

• Post-Issuance Test / Inspection

Each data field is a table editor giving the user freedom of recording the information in any desired way.

Data entry in this section is straightforward as there are no additional pop-ups or page redirections.

Figure 10-10 – B.1 Special Requirements/Instructions excerpt

10.9. B.2 Updates of Databases (Long/Short)

The next SIEP section is the B.2 Updates of Databases field. This section allows the user to record

which databases are impacted by the implementation of the IEE package and also to specify the meth-

od of request. Within CMISSIEP, this is performed through the data table and the “Add” function which

opens a pop-up window (Figure 10-12) to allow for data entry and table manipulation.


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Figure 10-11 – B.2 Updates of Databases

Figure 10-12 – B.2 Updates of Databases pop-up

10.10. B.3 Updates of Controlled Documents/Drawings (Long/Short)

The next SIEP section is the B.3 Updates of Controlled Documents/Drawings. This section allows the

user to record all impacted document and drawing updates which must be conducted upon implemen-

tation of the IEE package. Within CMISSIEP, this is performed through the data table and the “Add”

function which opens a pop-up window (Figure 10-14) to allow for data entry and table manipulation.

Relevant data required includes listing the plant impacted documents, the evaluation revision number,

the equipment number, and any other specific information needed to make the document/drawing up-

dates.

Figure 10-13 – B.3 Updates of Controlled Documents/Drawings


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Figure 10-14 – B.3 Add Controlled Document pop-up

10.11. Alternate Item Impact Assessment (AIIA) Evaluation

The Evaluation page of the Alternate Item Impact Assessment (AIIA) form contains sections A.1 thru

A.3. There is also a small section prior to Section A.1 which identif ies the Catalog ID description as well

as what the IEE is about. Within the Evaluation page of CMISSIEP, this is characterized by two editable

text fields for the user to utilize. Data entry in this section is straightforward as there are no additional

pop-ups or page redirections.


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Figure 10-15 – Alternate Item Impact Assessment Evaluation

10.12. A.1 Special Requirements/Instructions (AIIA)

The first official AIIA SIEP section is the A.1 Special Requirements field. This section gives the user the

ability to record any and all special storage/receiving, maintenance, or post-issuance test/inspection

requirements for the replacement item. Within the SIEP module, Section A.1 is broken into the following

sections:

• Special Storage / Receiving

• Maintenance

• Post-Issuance Test / Inspection

Each data field is a table editor giving the user freedom of recording the information in any desired way.


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Figure 10-16 – A.1 Special Requirements/Instructions excerpt

10.13. A.2 Updates of Databases (AIIA)

The next SIEP section is the A.2 Updates of Databases field. This section allows the user to record

which database is impacted by the implementation of the IEE package and also to specify the method

of request. Within CMISSIEP, this is performed through the data table and the “Add” function which

opens a pop-up window (Figure 10-18) to allow for data entry and table manipulation.

Figure 10-17 – A.2 Updates of Databases


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Figure 10-18 – Add Database Update pop-up

10.14. A.3 Updates of Controlled Documents/Drawings (AIIA)

The next SIEP section is the A.3 Updates of Controlled Documents/Drawings. This section allows the

user to record all impacted document and drawing updates which must be conducted upon implemen-

tation of the IEE package. Within CMISSIEP, this is performed through the data table and the “Add”

function which opens a pop-up window (Figure 10-20) to allow for data entry and table manipulation.

Relevant data required includes listing the plant impacted documents, the evaluation revision number,

the equipment number, and any other specific information needed to make the document/drawing up-

dates.

Figure 10-19 – A.3 Updates of Controlled Documents/Drawings


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Figure 10-20 – A.3 Updates of Controlled Documents/Drawings


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11. Attachments

The Attachments page is only accessible from within the SIEP module with an IEE already selected by

the user. The “Work Flow” dropdown located on the black navigation bar yields the link to the Attach-

ments page. The Attachments page has its own section within SIEP evaluations but has been broken

off into its own page within the CMISSIEP module for ease of access, convenience, and for its unique

data table interaction.

Within Long and Short Form SIEP evaluations, the Attachments are included as Section B.4 (see Fig-

ure 11-1). For Alternate Item Impact Assessment Form SIEP evaluations, the Attachments are included

as Section A.5 (see Figure 11-2). Regardless of Form type, the Attachments page functions in the

same way and is incorporated into the SIEP evaluation accordingly.

The Attachments section contains a data table with all of the Attachments associated to the IEE. At-

tachment data recorded within the table includes:

• Order

• Title

• Revision

• File Name

• File Size

• Include in Package

• Is Industry Shared

• Action

All data fields outside of “Order” are read-only within the table. The “Order” function gives the user flex-

ibility to change the order of the attachments so that they appear in the desired order within the At-

tachments table and within the printed IEE pdf.

There is an “Add Attachment” function that allows the user to upload as many documents as desired.

Documents added as Attachments will be generated directly within the IEE if the “Include in Package”

option is set to “Yes”.

Figure 11-1 – B.4 Attachments (Long/Short Form)


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Figure 11-2 – A.5 Attachments (AIIA Form)

11.1. Add Attachment

The “Add Attachment” function in the top right hand corner of the Attachments section must be utilized

to upload an attachment. This function prompts a pop-up window (Figure 11-3) requesting the following

information:

• Title (Optional)

• Revision (Optional)

• File

• Include in Package

• Is Industry Shared

Amongst the possible data fields, only the “File” field is necessary where the user must select a file

from their device and upload it to the software.

The “Title” and “Revision” fields are marked as “Optional” within the pop-up. Leaving these fields blank

will also leave the same data fields blank within the Attachments table but they are not required in order

to upload an attachment.

The “Include in Package” and “Is Industry Shared” fields have sliders preset to “No” and are also not

required when uploading an Attachment. The “Include in Package” field can be altered to “Yes” if the

user would like for the specified attachment to be included at the end of the IEE (reg ardless of form

type) when going to print a .pdf version of the complete IEE package (Printing is further discussed with-

in Section 14). The attachment name will also appear in the printed IEE Attachment table. If the “In-

clude in Package” slider is kept on “No”, the attachment will still appear within the Attachment table

within CMISSIEP but it will not appear within the Attachments table of the printed IEE nor will the at-

tachment itself appear at the end of the IEE printed document.

With the “Is Industry Shared” slider preset to “No”, the uploaded attachment would not be downloadable

or viewable by users outside of the Responsible Engineer’s utility. This would appear within the Industry

Sharing page of the CMISSIEP module (Section 15). A “Yes” for “Is Industry Shared” would allow f or

any CMISSIEP user in the industry to have the option to access the uploaded attachment when proper-

ly searching the responsible engineer’s IEE within the Industry Sharing module. A request to the user


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still might have to be made pending on what the “Industry Sharing Determination” field is set to within

the Overview, User Assignments, and Revisions page (Section 9.1).

Figure 11-3 – Add Attachment pop-up

11.2. Edit Attachment

The “Edit” attachment feature is only available when at least one attachment has been uploaded to the

data table. The “Edit” feature allows the user to alter any/all of the data points of a previously uploaded

attachment. The “Edit” feature generates a pop-up window (Figure 11-4) identical to that of the “Add”

attachment function with the exception being that the edit pop-up is pre-populated with the existing at-

tachment information.


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Figure 11-4 – Edit Attachment pop-up

11.3. Delete Attachment

As with any data table contents, the entries can be deleted. The “Delete” function is only available after

at least one attachment has been uploaded to the data table. The “Delete” function prompts a “Conf irm”

pop-up window to ensure that the user intends on removing the attachment from the table.

11.4. Download Attachment

The “Download” feature is only available after at least one attachment has been uploaded to the data

table. This feature allows the user to open the specific attachment within the same file type that it was

downloaded as (.pdf, .docx, .png, etc.). The file size of the attachment is listed within the table so that

the user knows how large of a file the attachment is prior to opening.


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12. Reviews

The Reviews page can be accessed in multiple ways. Within the CMISSIEP module, the “Work Flow”

tab within the black navigation bar provides a dropdown menu with “Reviews” as one of the options.

This navigates to the Reviews page. If a review already exists, that review can be accessed from the

Home page within the IEE Reviews table of the My Items section. Selecting a review this way will navi-

gate to the Reviews page and automatically open the selected review. Note that the Reviews page

cannot be accessed within the SIEP module without having first selected an IEE.

Figure 12-1 below depicts the Reviews page prior to any reviews having been selected for the speci-

fied IEE. The options are available to either select a previously generated review from the dropdown

menu or by creating a review with the “Create Review” function.

Figure 12-1 – Reviews page (no reviews loaded)

The “Create Review” function prompts a pop-up window (Figure 12-2) to identify the new review tit le

and owner. The title can be established by the user while the review owner must be selected from a

dropdown menu where the Reviewer must be already included on the list.

Figure 12-2 – Create Review pop-up

12.1. Reviews Screen

Initiation of a review loads the initial review page (Figure 12-3). The Reviews page is comprised of the

following fields:


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• Review

• Title

• Owner

• Comments

Figure 12-3 – Reviews page (review loaded)

12.1.1. Review Field

The established Review, Title, and Owner fields are pre-populated with what was entered in Figure

12-2. Selecting the “Review” dropdown menu displays all available reviews along with their respective

statuses and owners. The Reviews page can be quickly cycled between Reviews with the review

dropdown menu.

The “Close Out” function locks the review into place to disable editing. The “Close Out” function is

changed to a “Re-Open” function where the Review can be returned to a state of editing. The “Delete

Review” function prompts a “Confirm” pop-up to ensure the user intends on deleting the review. If con-

firmation is provided, the Review is deleted and cannot be retrieved.

12.1.2. Title Field

The Title field is an editable text field which also immediately updates and saves the Review name

when new data is entered into the Title text field.

12.1.3. Owner Field

The Owner field can be updated at any time via the dropdown menu. Note that the Owner must have a

CMISSIEP account and accessible by the user within the system. The Owner field is accompanied with

a “Notify” function. The “Notify” function prompts a pop-up window (Figure 12-4) where a message can


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be included within the notif ication message to the Review Owner. The notification to the new Review

Owner is accompanied by a Notification sent directly to their Notif ications bank on the Home Screen

with a link to the Review as well as an email (Figure 12-5) sent directly to the new Owner’s email ac-

count. Assigning a Review owner gives that specific user access to the associated IEE review.

Figure 12-4 – Notify Owner pop-up

Figure 12-5 – Notify Owner Email

12.2. Comments

The Comments section of the Reviews screen is where the content for the Review is recorded. The

Comments field acts as a history log for all Comment actions.


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12.2.1. Add Review Comment/Reply

The Reviewer is able to issue a comment regarding the IEE with the “Add Comment” function. This

prompts an Add Comment pop-up (Figure 12-6) which is an editable text field for recording the Re-

viewer’s comment.

Figure 12-6 – Add Reviewer Comment pop-up

Once submitted, the comment registers in the Comments field on the Reviews page. This comment is

available for both the Reviewer and the Responsible Engineer to view and given a “Status: Open” indi-

cation. The comment field shows who initiated the remark, the time and date of content’s submission,

and the content of the comment. Functions for replying and closing the comment out also appear as

well as the ability to continue adding new comments.

Figure 12-7 – Comment Issued

The “Reply” function prompts a pop-up window (Figure 12-8) for either the Reviewer to add an addi-

tional comment to the existing comment or for the Responsible Engineer to provide a resolution to the

existing comment. As with the initial comment, the reply is added to the Comments field with user in-

formation, time and date, and the reply message itself. As many replies, within the allotted character

limit, can be utilized as necessary.


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Figure 12-8 – Reply pop-up

Figure 12-9 – Comments and Replies

12.2.2. Close Out Comment

The “Close Out” function can be utilized to disable a comment thread once it has been determined that

the comment has been addressed and resolved by the Responsible Engineer or if it is no longer appli-

cable. The “Close Out” function prompts a “Confirm” pop-up. If confirmed, the Comments field disables

and adds a final comment to the thread stating that the comment was closed. The status of the com-

ment also changes to “Closed”. The specific closed out comment can be re-opened with the “Re-Open”

function if desired; however, the comments within this field cannot be deleted.

Comment sorting based on date entry and the filtering of open/closed comments can also be conducted

within the Comments section.


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Figure 12-10 – Comment Close Out

12.3. Close Out Review

As mentioned in Section 12.1.1, when the Review is completed and ready to be closed out, the “Close

Out” function prompts a “Confirm” pop-up window. The pop-up will warn the user if one or more com-

ments still have an open status. Once confirmed, the Review locks and all f ields become disabled. The

status turns to “Closed” and no changes can be made unless the user chooses to “Re -Open” the Re-

view. The Review statuses immediately update within the IEE Reviews table of the My Items section of

the Home Page.


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13. Signatures

The Signatures page is only accessible from within the SIEP module with an IEE already selected by

the user. The “Work Flow” dropdown located on the black navigation bar yields the link to the Signa-

tures page. The Signatures page has its own section within SIEP evaluations but has been broken off

into its own page within the CMISSIEP module for ease of access, convenience, and for its unique

electronic “signing” function.

The Signature section is the location where users will electronically sign the IEE. Default signatures will

load to the page based upon the IEE Type. In addition to the default signatures, additional signatures

may be added.

Within Long and Short Form SIEP evaluations, the Signatures are included as Section A.9 (see Figure

13-1). For Alternate Item Impact Assessment Form SIEP evaluations, the Signatures are included as

Section A.4 (see Figure 13-2). Regardless of Form type, the Signatures page functions the same and

is incorporated into the SIEP evaluation accordingly. As the caution message states at the top of the

Signatures page, once the first signature has been signed, it will be locked into place and unable to be

altered or moved from the page unless ultimately unsigned (Section 13.3.1).

Additionally, comments can be added by the user to any desired signature section to go along with the

signature being generated. Comments do not output to the printed package.

Figure 13-1 – A.9 Signature Page (Long/Short)


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Figure 13-2 – A.5 Signature Page (AIIA)

13.1. Pre-Signature

Prior to signing an IEE package, the following functions are available to the user :

• Sign (discussed in Section 13.2)

• Upload Attachment

• Notify

• Order arrows

An attachment can be added to the Attachments section of the SIEP module via the “Upload Attach-

ment” function. This is primarily utilized for uploading official teleconference or signature authority dele-

gation notices.

The user can also notify the required signee with the “Notify’’ function. This function prompts the user to

select who to notify from a provided dropdown menu (will be limited to who has IEE access based on

the roles assigned within the Overview, User Assignments, and Revisions section) as shown in Figure

13-3. Notifying the signee will initiate a notif ication within the signee’s Notif ication bank on the Home

page as well as send an email to their account with a link to the Signatures page.


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Figure 13-3 – Notify User pop-up

The user has the freedom to list the signatures in a desired order for how they appear within the IEE

package. This function also dictates the order in which a signature is required. The screen defaults to

requiring a signature from the Responsible Engineer first followed by the Independent Reviewer. If it is

desired to have the Independent Review (or other Review/Approver) to sign first, the arrow f unctions

will allow for this action to take place.

13.2. Adding Signature

The user will be able to select one of three options from the “Sign” dropdown (see Figure 13-4).

• Signature Options

o Sign – User signs for self under current login (Figure 13-5).

o Sign By Teleconference – User signs for self for another user per confirmation via tele-

conference (Figure 13-6).

o Sign By Delegation – User signs for self per delegation (Figure 13-7).

Figure 13-4 – Sign Function


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Figure 13-5 – Sign pop-up

Figure 13-6 – Sign By Teleconference pop-up


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Figure 13-7 – Sign By Delegation pop-up

Once a signature is provided, the associated signature f ield turns green and a timestamp is provided

which includes the user and the exact time (Figure 13-8). Signing through teleconference or by delega-

tion will provide the same timestamp only it specifies who the signee is and who the signature is in-

tended for. Additionally, a Notif ication and an email will be sent to the individual whose signature was

signed on behalf of the designee.

13.3. Post-Signature Options

After a signature is provided, there are multiple post-signature options the user can utilize.

13.3.1. Unsign

The signee is presented with the ability to “Unsign” and effectively remove the signature from ever hap-

pening (if the signature had been delegated/teleconferenced then the designator is granted this same

access). Utilizing this function will prompt a “confirm” pop-up where accepting the confirmation will di-

rect the user back to the screens seen in Figure 13-1 and Figure 13-2 prior to any signatures taking

place. Note that once a signature is issued, additional signature fields cannot be added to the IEE

package. Only prior to any signatures having been initiated can the necessary Signature fields be add-

ed to the IEE package.


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Figure 13-8 – Signed screen

13.3.2. Reject Signature

The next sequential reviewer now has the right to sign as the initial user did or reject the first signature

by utilizing the “Reject” function. In order to reject a signature, the reviewer must add a comment within

the Independent Reviewer field (or whichever field they are the reviewer for) stating why they are reject-

ing the initial signature. Only then will the software accept the “Reject” function and prompt a “Conf irm”

pop-up. The “Reject” function is designed to remove all prev ious signatures and return the Signatures

page back to its original state in Figure 13-1 and Figure 13-2. The rejection will also send a notif ication

to the user whose signature was rejected as well as an email stating its rejection. The Signatures page

highlights the rejected signature field in red and timestamps it as well (Figure 13-9).


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Figure 13-9 – Rejected screen

13.3.3. Signature Acceptance

Once all available signatures are signed, all f ields will be green and a message at the top of the page

will state that all signatures have been signed. The comment fields will be disabled and the only f unc-

tions remaining are to “Unsign” if desired. With all signatures in place, the IEE package Status within

the Overview, User Assignments, and Revisions section updates to “Approved” automatically. If the

Status is updated to “Submitted to Utility” or “Accepted by Utility”, the entire Signatures page will be

locked to editing and no changes can then be made. Cancelling or voiding the IEE will have the same

effect on the Signatures page.


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14. Print – IEE Package Generation

The “Print” function is only accessible from within the SIEP module with an IEE already selected by the

user. The “Print” dropdown is located within the black, navigational header with the following options:

• Default Print (non-overlapping attachment headers) – The package is generated in full with

a gap provided between the Attachment header and the IEE package header that is included at

the top of the Attachment. This is to prevent any overlapping between the Attachment header

and the package header. Figure 14-1.

• Custom Print (overlapping attachment headers) – The package is generated in f ull with no

gap between the Attachment header and the IEE package header that is included at the top of

the Attachment. All header information is included; however, if an Attachment header extends

high up the page, there is the potential for overlap with the package header. Figure 14-2.

• Custom Print (no attachment headers) – The package is generated in full with no package

header provided for the Attachments. Only full package length page numbering is included in

the Attachment header. Figure 14-3.

The specific IEE package printing options depend on the user’s preference regarding attachments and

headers as each utility tends to have their own package arrangement preference. When selected, the

package downloads and is defaulted to open as a .pdf document for the user.

Figure 14-1 – Default Print example screenshot


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Figure 14-2 – Custom Print Overlapping example screenshot

Figure 14-3 – Custom Print No Header example screenshot


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15. Industry Sharing

The Industry Sharing page is only accessible from within the SIEP module. An IEE does not need to

have been selected to access the Industry Sharing page. Once in the SIEP module, the “Industry Shar-

ing” link is located in the black, navigation header.

The Industry Sharing page is where the user can search for IEE’s to clone from other utilities. This is a

place meant for sharing information across the nuclear industry.

The Industry Sharing page is split up into four sections:

• Saved Filters

• Filters

• Results

• My Clone Requests

Figure 15-1 – Industry Sharing

15.1. Search Filters & Criteria

The first step of using the Industry Sharing page is to build the search filter and criteria (the Saved Filter

function can only be utilized after a search is conducted). The Filters section contains multiple criteria to

build the search being conducted. The search can be generated by utilized one or more of the following

advanced search filters as seen in Figure 15-2:

• Utility

• Station

• Form Type

• Status

• Title

• Procurement Quality Level

• Parent Component Functional Class


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• Original Manufacturer

• Replacement Manufacturer

• Original Model

• Replacement Model

The search filter fields are a mix of editable text fields and dropdown menus. The searches seek out

potential matches and do not accept wildcards. The use of wildcards will result in no found results.


table containing the search results will display at the bottom section of the Industr y Sharing page and

will resemble Figure 15-5.

Figure 15-2 – Search Filter Criteria

All f ield entries will be deleted and returned to empty if the “Reset Filters” function is utilized.

In addition to running searches on this screen, the user can also choose to save the search f or f uture uses via the “Save Filters” function located in the Filters section. This provides convenience to the user in case additional searches with these criteria will be used in the future. Figure 15-3 provides an exam-ple of what this pop-up screen looks like.


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Figure 15-3 – Save Search

There are two methods of loading a previously saved search. The first is from the bottom of the Home

Dashboard (Figure 5-1). This provides a quick access launch from the home screen right into the

search. The second option is available within the Saved Filters section of the Industry Sharing page

where all available saved searches can be accessed.

Figure 15-4 – Saved Searches

Saved Searches can be deleted from both the Saved Filters section and from the Home Dashboard.

15.2. Search Results


table containing the search results will be displayed (Figure 15-5).

When the search results are returned to the screen, there are several columns providing high level in-

formation to assist the user to identify the IEE package including Utility, Station, SIEP Form Type, Title,

Revision, and Status.


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Figure 15-5 – Search Results

15.3. Cloning IEE’s from another Utility

The Action column of the Results will display a clone request function based on the preset guidelines of

the utility, followed by a “Details” button. “Details” prompts a more detailed pop-up of the IEE package

(Figure 15-6).


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Figure 15-6 – IEE Details pop-up

The clone request function will contain one of several functions depending on the other utility’s preset

IEE sharing status:

• Request to Clone – The user has not yet been approved to clone the IEE from the or iginating

utility. The function allows the user to include a message within the request to the originating

utility (Figure 15-7). Once the request is initiated, the status changes to “Request Pending” until

an answer is received. The originating utility will then make a determination to “Accept” or “Re-

ject” the Clone Request. Once issued, the request is populated within the My Clone Requests

section (Figure 15-8). The request can also be cancelled by the initiator per the My Clone Re-

quests table.

• Request Pending – The user’s request sent an internal message and email and approval is

now pending with the originating Utility. The pending status is reflected in the “My Clone Re-

quests” table (Figure 15-8). If the clone request is approved, the user will receive a notif ication

and then have the ability to clone the IEE. If the request is rejected, the user will receive a notif i-

cation of the rejection and the pending message will change back to “Request to Clone”.


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• Clone IEE – This criteria indicates that the user access request to the utility data or that a clone

request has been approved. Navigation to the Clone IEE page to initiate the cloning is provided.

For more information on cloning, see Section 8.

• Clone IEE View Package Preview –The user access request to the utility data or the clone re-

quest has been approved. A link for cloning is available. For more information on cloning, see

Section 8. The user has the option to view a .pdf version of the IEE if a generated package is

associated to the IEE. For more information on package generation, see Section 14. An IEE

does not have to be at an “Accepted by Utility” IEE Status for a generated package to exist.

Figure 15-7 – Request to Clone pop-up

Figure 15-8 – My Clone Requests


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16. Account

The Account page is an administrative page which provides relevant user information and access. The

Account page can be accessed from within the CMISDP or CMISSIEP header. The Account page is

broken into four sections all specific to the user:

• My Info

• Change Password

• Module User Roles

• Utility Access & Accounts

16.1. My Info

The My Info section contains user-specific background information and is pre-populated with only in-

formation that the user has supplied previously (Figure 16-1). Information such as First Name, Utility,

Email, and Last Name are required for the generation of a CMIS account. The remaining f ields, Com-

pany, Middle Name, Department, and Phone Number are purely optional to the user and have no im-

pact on the user’s access. The majority of the fields can be updated by the user at any time (Utility is

locked upon account creation and cannot be updated). Other than name and utility, this inf ormation is

not visible to any other user.

Figure 16-1 – Account, My Info

16.2. Change Password

The Change Password section allows the user to update their password at any time. The old password

is required as well as a new password which differs from the old one. Passwords must be between 12

and 20 characters in length, not contain whitespace, contain at least one lowercase letter, contain at

least one uppercase letter, contain at least one number, and contain at least one special character

shown in Figure 16.2.


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Figure 16-2 – Account, Change Password

16.3. Module User Roles

The Module User Roles section provides the user with their specific assigned roles across the full CMIS

software (CMISDP, CMISSIEP, Calculation). The roles cannot be modified from this section and can

only be added/removed through a request to CMIS software administrators.

Figure 16-3 – Account, Module User Roles

16.4. Utility Access & Accounts

The Utility Access & Accounts section displays all active utilities across the CMIS platform and which

utilities the user specifically has access to. If a user does not have access to a util ity, the Access field

will say “No”. If the user does have access to a utility, Access will say “Yes” and the utility will be high-

lighted green. This section also provides the user the ability to request access to a specific utility which


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will send an internal CMIS notif ication and email request to a utility administrator. The user can also

utilize the “Link Account” function which will navigate the user to the ut ility’s specific web login page

where the user can use their utility-specific credentials, if applicable.

Figure 16-4 – Account, Utility Access & Accounts


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17. Contact Information

The content of this help guide provides users with a basic understanding and guidance on how to use

the features developed within this software application. If there are further questions regarding the ap-

plication or if there is an issue that needs to be reported, please contact the following people f or addi-

tional assistance:

Application Questions, Issues, or Concerns

If you experience any issues with the software or have any questions, please reach out to us at our ap-

plication email address, [email protected]. Please allow for 8 business hours for us to re-

spond. Our team will do our best to respond to each and every email as quickly as we can.

Emergent Issuesf

If you have an issue that requires immediate assistance, please contact our 24-hour support number at

(800) 895-0215.
