Constance A. Phelpsconniehocutt@yahoo.com

Cell 252-799-1017  Education:  B.S. in Accounting May 1995 ECSU in Elizabeth City, NC                       MBA Accounting concentration, Keller Graduate School, completed April 2012                       MHRM, Keller Graduate School, completed June 2012                       MAFM CFE concentration, Keller Graduate School, completed April 2014 Experience:Contract Temporary Employment Human Resources/Payroll/FiuancialMay 2015-PresentTemporary contract positions performing various tasks. Conducts daily document management in Quality Assurance department. Assisted with batch releases. Project lead on a corporate initiated project. Performing financial controller consulting for a mental and behavioral health agency. Organizing and reconstructing their accounting department in preparation for a Controller/CFO to take over the department. Performing weekly billing, bi-weekly payroll, daily deposits, and other functions of a CFO. Preparing indirect costs analysis, budgets, break even analysis, and cost accounting within the organization and for each department and each of the sites. Immediately supervised 6 employees. Completed weekly payroll for hourly employees, bi-weekly payroll for salary employees, cost accounting labor dollars (standard vs actual, utilization, OSHA reporting), accounts payable, travel and expense reporting, payroll deductions, Human resource related functions such as FMLA, STD, deductions. Processed KPI numbers in relation to payroll, attendance, and temporary labor. Calculated break even analysis for payroll costing. Participated in annual inventory control cycle counts. Participated in month end closing processes. Accounting cycle is a 4-4-5 cycle. Completed weekly payroll for hourly union sheet metal workers, Attendance per ASC policy, Benefits, ST/LT Disability, PPE issuance, FMLA, Employee relations, Safety, MSDS/SDS sheets, vacation accrual for salary employees, new hire orientation, open enrollment and orientation, FLSA, union contract negotiations, ADA, accident reports resulting in Worker’s Compensation, I-9 requirements/employment eligibility, vacation pay out requests, terminations resulting from attendance violations, employee relations counselling employees on attendance and discipline.

Martin Community Action, Inc. Chief Financial Officer/Fiscal DirectorSept 2014-May 2015Fiscal Director for a federally and state funded non-profit agency that provides services to poverty level and low-income families. Responsible for all fiscal functions and director of the agency in regards to spending (a/p), budget controls, personnel, grants, and all other functions in the fiscal department. Work closely with CEO/ED and Board of Directors to secure non-restricted funding. Created financial policy and procedures to adhere to GAAP and DHHS guidelines. Overseer of the accounting and human resource department to ensure GAAP and labor policies. Supervised 104 employees

Perdue Foods Inc.Feb 2014-June 2014 Accounting SupervisorTemporary position to assist accounting manager for yearend processes. Yearend processes include inventory, payroll distribution audit, audit write-ups including audit findings and recommendations. Processed daily receiving, billing, estimates, month end entries, reports for plant managers concerning production. Daily use of SAP and Kronos. Supervised 5 employees

Delta Career Education Corporation                         Business Office/Human Resource ManagerFeb 2009-October 2013Developing weekly reports to campus director.  Developed a system for exit packages that has proven effective to avoid late refunds.  Instructor for various workshops relating to student activities. Worked closely with functional managers on student activities. Counselled students with personal and education problems. Advised students as to the impact of the discontinuing of their education. Worked with managers to deter students from dropping out of school. Performed tasks to assist students to accomplish their academic goals. Organized and planned student and employee activities such as graduation ceremony and summer activities. Assisted career services with the departmental goals for placement by having mock interviews and resume reviews.Performed all aspects of daily accounting within the business office including student accounts, accounts payable, purchasing, inventory, and payroll. Communicated with vendors on a daily basis for purchasing, quotes, and setting up vendor accounts. Assisted campus director with monthly and yearly departmentalized budget preparation as well as campus budgets. Performed departmentalized and campus financial analysis based on enrollment. Assisted executive directors with KPI’s for departments in the college.Performed internal audits with various departments in regards to retention, financial aid, and SOP processes. Developed a purchasing purchase order system for ordering based on campus needs that including taking into account current inventory for supplies, classroom needs, departmental needs, and bookstore needs. Performed month end processes including reconciliations of accrued purchase order accounts, student accounts, cash accounts, and budget allowances. Reviewed all requests for purchase orders against budget.Reviewed all accounts payable invoices with purchase requisitions for purchase authorizations.Served as a liaison between the campus director and the corporate office for all correspondence. Expert level experience in Excel including filters, formula’s, and pivot tables. Reviewed and approved all expense reporting through Concur expenditure software. Conducted training on software including Concur, Excel, and budget software written for Delta Career Education Corporation. Reviewed and consulted with department directors on monthly and yearly financial statements. Served as the backup for the Campus Director, Human Resource Manager, and the Director of Financial Aid when the need arose. Supervised entire campus when campus director was off site. Knowledgeable with FMLA, ADA, FLSA, and many other federal and state payroll laws. Recruiting for administrative, admissions, and faculty positions through many resources such as internet job boards, job fairs. Conducted new employee orientation. Performed all processes for open enrollment for employee benefits.

                                    Stanadyne                                                                                    Clerical August 2008-January 2009Temporary, contract position working through Executive Personnel Group at an automotive parts supplier. Responsible for document and data control, processing of preventive maintenance work orders, filing, preparation of monthly reporting such as PPM, SPC.  Processing of weekly

reporting of incomplete work orders and complete work orders.  Preparation of spreadsheet and graphs in regards to customer complaints, actual vs. standard variances, on time delivery reports.  Presentation of data in PowerPoint presentation daily for employees. Trained as an internal auditor. Performs nozzle debris audits. A Plus Calibrations, Inc.CFO/Branch Manager/Human Resource ManagerAugust2007-March 2008  Position is a new business startup. Responsible for all aspects of A/R, A/P, Bi Weekly Payroll, General Ledger, Bank Reconciliations, Invoicing, Purchasing through Microsoft Office Accounting. Schedule all On Site jobs for calibration technicians. Prepare Monthly Financial Statements, Reconciliation and auditing of Financial Statements, Yearend entries in preparation of corporate tax returns for Internal Revenue Service and Virginia Department of Taxation. Preparation of Corporate and State tax returns.  Audit monthly accounts to reconcile with bank loan information.  Prepare end of the quarter and end of the year reports for payroll.  Supervise and monitor all office activity. Prepare and deliver daily deposits to the banking institution.  Prepare presentations to the bank loan officers to secure Line of Credit accounts and other bank loans.  Responsible for online banking procedures including daily reconciliations to monitor daily cash flow procedures.  Contact customers in relation to overdue calibrations.  Audit customer accounts for timely and accurate payment information.  Assisted in preparation for yearly calibration audits for certification renewal.  Responsible for all employee benefits including health and dental insurance.   Handled all issues and reporting relating to payroll including unemployment claims.  Worked closely with the external auditors for required certifications needed to ensure calibration availability. Prepared monthly break even analysis, variance reports, cost analysis, product costing, and indirect cost percentage. Greenbrier Farms Inc.                                     Controller/Human Resource Manager             May 2000 - August 2007Prepared all activity relating to A/R, A/P, Payroll, General Ledger, Invoicing, Purchasing, and Inventory.  Audited and reconciled three separate bank accounts monthly.  Prepared year end reconciliation of accounts for accountants to prepare corporate tax returns.  Supervised and monitored all office activity.  Prepared monthly financial statements to present to the board of directors monthly. Assisted customers when needed to secure plant material.  Daily audits of orders to insure correct pricing and accuracy of inventory information. Compiled personnel files and processed all disciplinary reports.  Completed OSHA reports for any work place injury.  Maintained MSDS books for complete accuracy.  Prepared petty cash reimbursement. Responsible for all employees benefits including health and dental insurance.  Handled all issues and reporting relating to payroll including unemployment claims.  Completed all areas of backup documentation for yearly audit of financials with the external auditor. Handled all HR processes including seminars for managers and employees on FMLA, FLSA, Discrimination, and sexual harassment. 

Tidewater Tech, Inc                                                                                                      InstructorMay 1996-2000Lead instructor for all accounting and business related classes in face-to-face classes.  Organized and operated bookstore to hand out rented books to students.  Instrumental in the startup of the campus library. Proficient in Microsoft Office including Word, Excel, Power Point.  Also proficient in Quickbooks, SAP, Great Plains and Campusvue software, Kronos payroll (Windows and DOS), Oracle, Ultipro.