Construction Contracts 09-01-15

8/20/2019 Construction Contracts 09-01-15

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CITY OF CARMEL BY THE SEA

AGENDA BILL

TO: Honorable Mayor and Members

of

the City Council

Douglas J Schmitz, City Administrator

FROM: Sharon Friedrichsen, Director of Budget and Contracts

AB 1002

September 1 2015

Consent Calendar

SUBJECT: Award Construction Contracts for the Sunset Center Retaining Wall Project and the

Carpenter Street Drainage Project

AMOUNT OF EXPENDITURE 235,000 for Sunset Center

Retaining Wall;

AMOUNT BUDGETED 380,000 for the Sunset

Center Retaining Wall

APPROPRIATION REQUIRED 0 for Sunset Center

Retaining Wall

AMOUNT OF EXPENDITURE 221,262

for

Carpenter

Street Drainage

AMOUNT BUDGETED 170,000 for Carpenter

Street Drainage

APPROPRIATION REQUIRED

51,262

for Carpenter

Street Drainage

RECOMMENDATION

Adopt Resolutions

of

the City Council of the City of Carmel-by-the-Sea to:

1. Award a construction contract to Monterey Peninsula Engineering, the lowest responsible bidder,

for

the Sunset Center Retaining Wall Project, in an amount not to exceed 157,510.

2 Award a construction contract to Anderson Pacific Engineering, the lowest responsible bidder, for the

Carpenter Street Drainage Project, in an amount not to exceed 154,817.

3 Authorize the transfer

of

up to 51,262 from the Sunset Center Retaining Wall Project to the

Carpenter Street Drainage Project.

SUMMARY

The retaining wall at the Sunset Center collapsed

in

the wake

of

heavy rains in December 2014. Upon

receiving funding on 3 February 2015, staff proceeded to design and put the project out to bid. The

project involves tree removal; demolition of a portion

of

the existing wall; construction of a new cast-in

place concrete retaining wall; wall backfill; installation of drainage and pavement repair. On 19 August

2015, four bids ranging from 158,000 to 198,000 were received, as shown in the attached City

Page 1


2/10

Engineer's Tabulation

of

Bid Results, and Monterey Peninsula Engineering (MPE) was determined to

be the lowest responsible bidder with a bid of 157,510, compared to the engineering estimate of

205,000. In accordance with Municipal Code §3.12.420, public projects of 25,000 or more shall be let

by formal written contract, approved by resolution of the City Council. The project was funded for

380,000. The total project budget is estimated t 219,137, which includes design, construction,

project contingency and construction management. It is therefore recommended that Council award the

construction contract to MPE.

Portions of Carpenter Street have been affected by water seepage and drainage issues. As such,

Council approved funding for a drainage and overlay improvement project during its deliberations

regarding capital improvement projects in the fiscal year 2015-16 budget. The project, funded for

170,000, involves storm drainage improvements (installation of sub drains, storm drains and catch

basins and reconstruction of drainage channels). Upon further evaluation during the design phase, it

was recommended that a more long-term and substantial drainage system was needed, thereby

increasing the cost of the project. On 19 August 2015, four bids were received ranging from 155,000-

278,000, asshown

in

the attached City Engineer's Tabulation of Bid Results, and Anderson Pacific

Engineering was deemed the lowest responsible bidder with a bid of 154,817, compared to the

engineering estimate of 160,240. The total project budget is estimated at 221,262, which includes

design, construction costs, project contingency and construction management. In order to achieve

economies of scale, the overlay work will be included as part of the fiscal year 2015-16 streets paving

project.

It is recommended that Council award the construction contract to Anderson Pacific

Engineering and authorize the transfer of an amount not to exceed 51,262 from the Sunset Center

Retaining Wall Project to the Carpenter Street Drainage Project.

PRIOR CITY COUNCIL CTION

Council approved a mid-year budget adjustment of 380,000 for the Sunset Center Wall on 3 February

2015 and approved the funding for the Carpenter Street Drainage Project as part of the adopted Fiscal

Year 2015-16 Budget on 15 June 2015.

TT CHMENTS

1. City Engineer Tabulation of Bids and Recommendation- Sunset Center Retaining Wall

2 Resolution Awarding Contract to MPE for the Sunset Center Retaining Wall Project

3 City Engineer Tabulation of Bids and Recommendation- Carpenter Street Drainage Project

4. Resolution Awarding Construction Contract to Anderson Pacific for the Carpenter Street

Drainage Project

Douglas

c h m i t z

City Administrator

Date:

g

/ /

P P R O

~ U

Page 2


3/10

N ILL

NGIN RS

Corp

SHERMAN W.

LOW lt .E

GARY W. WHITE. LS.

CtAYTON B NEl

ll.JII ItC.E.

GILBERT M.

NEILL

R.C

.E.

Mr. Doug Schmitz

City Administrator

City

of

Carmel

POBox CC

Carmel, CA 93921

Re: Sunset Center Parking Lot

Retaining Wall Repair

Dear Mr. Schmitz,

CONSUUJNG ENGINEERS

MISSION and FIFTH-BOX Ll

CARMEl

CAUFORNIA

93921

831) 624-2110

FAX: 831)624-3693

August 20, 2015

ATTACHMENT- 1

SUB

OMS IONS

, lAND PlANNING,

WATER

SUPP

LY SANITAllON,

SUI IIrnNG , AIRPORTS

MUNICIPAI.IllES

Bids were opened for the Sunset Center Parking

Lot-

Retaining Wall Repair Project

on

Wednesday, August 19, 2015. Four bids were received listed

in

ascending order as follows:

Contractor

Monterey Peninsula Engineering

Anderson Pacific Engineering

The Don Chapin Co., Inc.

Granite Rock Company

Engineer' s Estimate

157,510

164

,1

49

178,722

196,701

204,680

The bids were reviewed for mathematical accuracy and other proposal requirements. All

of

he bid proposals were in order and considered responsive. A copy

of

the Tabulation of Bids

is enclosed.

We recommend that the contract be awarded to the low bidder, Monterey Peninsula

Engineering.

c: Rob Mullane

baron c r i . ~ l i s e

Very truly yours,

> 1 : r m ~ 7 o ; J

City Engineer

Council Meeting Date: 09/01/2015

Agenda It

m

:

7

Page 3


4/10

~

/ ; ENGINEER'S ' MONTEREY PENINSULA

I

ANDERSON PACIFIC . THE DONCHAPIN to ; 1 GRANITE ROCK

·--- I

ESTIMATE

i

ENGINEERING ENGINEERING I INC. ____EQMPANY

; Description J

Quantiii[

Unit : Price Amount 1 Price Amount

i

Price Amount Price 1 Amount : Price · Amount

Demo Portion of Exist

in

g Concrete Retaining a l l ~ I $300.00J $6,000.00 $700.00 - $14,000.001 $120.oo

1

$2,400.oo: _ $300.00 $6,000.001 $415.00

1

$8,300.00

~ - s .

o n - : " : s t r u c t

Cast-In-Place Concrete Retaining Wall

1

. 75 L.F. I $1,000.00 $75,000.001 $600.001 $ 4 5 , 0 0 0 . 0 ~ __ 5_5.00 ' $39,375.oo

1

$800.00' $60,000.00 $772.00

1

$57,900.00

Install 2" dia. Weepholes . 25 Each $200.001 $5,000.001 $35.00, $875.

00

1 $110.oo\ $2,750.00. $90.00 $2,250.ooi $252.

00

• $6,300.00

~ - : - -

p o r t Structure Backfill

·-

1

L.S

. · $7,500.00 $7,500.001 $15,000.001 $15,000.001 $5,000.00 $5,000.00 $7,000.001 $7,000.001 $7,600.001 $7,600.00

Remove Existing Objectionable Material 1 L.S. ; $20,000.001 $20,000.00T $2,700.00: $2,700.00' $9,000.00

0.

$9,000.00 j $7.500.00 $7,500.oo: $19,300.00

Remove 20" Pine Tree _t_ , Each

1

$10,000.00, $10,000.00 $2,200.00• $2,200.00

1

$3,000.00j $3,000.00 ' $6,800.00 $6,800.001 $2,775.001 $2,775.00

lnstall15" PVC, SDR 26 Storm Drain

1

92

I

LF . $130.001

11

,960.00 $260.00' $23,920.00· $460.00 $42,320.oo l $250.00

~ 2 3 , 0 0 0 . 0 0

$157.00

1

$14,444.00

8 lnstall12" PVC , SDR 26 Storm Drain

I

50 L.F. $80.00 $4,000.00 $80.00\ $4,000.00

1

__

75.00' $3,750.00

1

$90.00 ' $4,500.00 $167.00 $8 ,350.00

9 JPlace 2-sk Slurry Cement Backfill Encasement 2 C.Y. · $400.001 $800.00 $326.00 ' $652.ool_ $1,250.00

..

$2,500.00 $200.00. $400.00; $432.00' $864.00

10 \Remove Existing Catch Basin 3 Each , $500.00. $1,500.00 $610.001 $1,830.001 $950.00\ $2,85o.oo: $200.00' $600.00

1

$89.00· $267.00

11 Construct 2' x

3'

Catch Basin __ I 3 Each $6,500.00, $19,500.00i $4,600.00'

1 3 ~ 0 0 . 0 0 _ E _ , 7 0 0 . 0 0 0 0 . 0 0

$3,000.00 $9,000.00 $3,791.00,

$ 1 1 , ~ 7 3 . 0 0

12 .Construct Storm Drain Manhole _ 1 2 Each

1

$7,500.00, $15,000.00 / $4,400.00 $8,800.00• $13,000.2Q)_ $8,500.00

1

$17,000.00 $5,589.001 $11,178.00

13

I

onstruct Curb & Gutter 1 206

1

. i-.F. . $50.00 $10,300.001 $45.00. $9,270.001 $50.oo : $10,300.001 __ 9 0 . 0 0

~ ~ 5 4 0 . 0 0

$88.00: $18,128.q_Q_

14 •Construct Pavement Conform Strip i 935 S.F. _ $12.00, $11,220.00 $9.00• $8,415.00 ' $10.oo: $9,350.00 $7.20 $6,732.001 $14.00i $13,090.00

15 Construct Planter Curb 38 I

$60.00 \ $2,280.00 $36.00 $1,368.001 $43.00

1

,634.00

$50.00 $1,900.001 $154.00, $5,852.00

6 ~ c e l l a n e o u s Pavement Repair I 100 : $15.00 $1,500.00 $16.001 $1,600.001 . $12.00

1

$1,200.00: $12.00 $1,200.00 $30.00, $3,000.00

17 ConstructAC Rolled Berm

I

45 l L.F. -- $16.00 $720.00 $32.00• _11,440.00 $36.00j 1 ,620.00 $30.001 $1,350.00 $18.00. $810.00

18

Furnish & Place 12" thick lmeort Topsoil 30 · C.Y. , $80.00

2 , ~ 0 0 . 0 0

__ 88.001- $2,640.00 ' $3,00o.ool $165.00, $4,950.oo

1

$239.ool $7,170.00

_ _ _

TOTA.L:

j ; - -+ : 204,68Q.OOf ; $157,510.

00

. - $164,149.00 1 _ _ _ j _ $ 1 7 8

7 ~ ___

_ 7 0 1 ~ _ Q _

- i I - - -- - :_

LOWBID

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1

WO: 8386 Page 1of 1

. :;

_ . , y r H ~ O w n e r

CITY OF CARMEL-BY-THE-SEA

~ W P « > j ~ t Soo t Ceotoc

lo t

- Rota;o;og Wall R•pa;,

1,

Bid Opening: Wednesday , August 19, 2015

I

0 ~

f

T BUL TION O BIDS

Engineer: NEILL ENGINEERS CORP., Carmel, CA

.,


5/10

ATTACHMENT 2

RESOLUTION 2015-

A RESOLUTION O THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING A CONSTRUCTION CONTRACT TO MONTEREY PENINSULA

ENGINEERING FOR THE SUNSET CENTER RETAINING WALL PROJECT IN

N

AMOUNT NOT TO EXCEED 157,510

WHEREAS, winter storms and associated rain caused the collapse of a retaining

wall at the Sunset Center and Council approved funding for this project on 3 February

2015;and

WHEREAS, the Sunset Center Retaining Wall Project was advertised in the

Monterey County Herald on August 5 and August 11, 2015; and;

WHEREAS, four bids for the project were received August 19, 2015 and the City

Engineer has determined that the lowest responsible bidder is Monterey Peninsula

Engineering and the

bid

is less than the Engineering Estimate ; and

WHEREAS, the project has been determined to be categorically exempt under

CEQA section 15301.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE

CITY OF CARMEL-BY-THE-SEA DOES:

1. Award a contract for the Sunset Center Retaining Wall Project to Monterey

Peninsula Engineering

in

the estimated amount of 157.510,00, subject to the

provisions of the documents and certifications set forth

in

the plans and

specifications applicable to the project and as required by California law.

2. Authorize the City Administrator to execute the construction contract upon the

return of the contractor's executed contract documents and review and approval

of the City Attorney.

3. Approve a contingency in the not to exceed amount of 23,627.00,

or

15%,

and authorize the City Administrator to approve change orders in an amount not

to exceed 23,627.00.

4

Adopt the CEQA exemption finding.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL

BY-THE SEA this 1st day of September 2015, by the following roll call vote:

AYES:

NOES:

COUNCIL MEMBERS:

COUNCIL MEMBERS:


Agenda Item: 7

Page 5


6/10

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST:

Lee Price MMC

Interim City Clerk

SIGNED

Jason Burnett Mayor

Council Meeting

Da

te:

91 112 15

Agenda Item: 7

Page 6


7/10

SHERMAN

W.

LOW

R.C .E.

GN fW

WHITE,

LS.

CLAYTON B NfiLL, JR

,

R.C.E.

GILBERT

M.

NEILL

R.C

.E.

Mr. Doug Schmitz

City Administrator

City

of Carmel

POBox CC

Carmel, CA 93921

Re: Carpenter Street

Drainage Improvements

Dear Mr. Sclunitz,

N ILL

NGIN RS

Corp.

CONSULTING

ENGINEERS

MISSION

ond FIFTH-BOX U

CARMEL

CAUFORNIA

93921

(831) 624-2110

FAX: 831) 624-3693

August

20 2015

ATIACHMENT 3

SUBOMSIONS, l»>D Pl»>NING,

WAJIR

SUPPLY SANitAn ON,

SUJIVFIING AIRPORTS

MUNIC

IPAI.tnES

Bids were opened for the Carpenter Street - Drainage Improvements Project on

Wednesday, August 19, 2015. Four bids

were

received listed in ascending order as follows:

Contractor

Anderson Pacific Engineering

Monterey Peninsula Engineering

The Don

Chapin Co., Inc.

Granite Construction Company

Engineer's Estimate

154,817

177,656

210,664

277,536

160,240

The

bids were reviewed for mathematical accuracy and other proposal requirements. All

of he bid proposals were in order and considered responsive. A

copy

of the Tabulation

of

Bids

is enclosed.

We

recommend that the contract be awarded

to the low

bidder, Anderson Pacific

Engineering.

c : Rob Mullane

Slw:.gn Ftiec:Jlli:)lsen.

Very truly yours,

~ ~ ~ N ~

Sherman W . Low

City Engineer

Council

Me

eting Date: 09/01/2015

Agenda Item :

7

Page 7


8/10

T BUL TION OF BIDS

Eng inee

r:

NEI

LL E

NGIN

EERS C

ORP

., Carmel, CA

Bid Openi

ng:

Wednesday,August

19,

2015

~ - - - - E N G I N E E R S

I

ANDERSON PACIFIC MONTEREY PENINSULA THE DON CHAPIN co ., I GRANITE

_ ·

__

ESTIMATE ~ I N E E R I N . £ _ _ _

i

ENGINEERING INC . CONSTRUCTION CO .

# I Description l auantity • Unit l Price Amount 1 Price --r-p;mount Price Amount ' Price Amount Price , Amount

&

InstallS" Subdrain

_ I

154 , .. : :_L

_

0 . 0 0 $12,320.001 $90.00 1 $13 ,860.00 _ 1 . 0 0 $24,794.oo : $125.00 _

1_9.

.250 .00

2 ,Furn ish & lnstall12" PVC SDR 26 Storm Dra1n I 314

'

L.F. I $100.00, $31,400.001 $132.00, $41,448.00' $108.00 1 $33,912.001 $174.00 $54,636.00 $294.00: $92,316.00

3 'Furnish & lnstall15" PVC SDR 26 Storm Dra in 252 L.F. : $135.00 ' $34,020.00 $137.001 $180.

00

' $45,360.0

Ql

$228.00 $57,456.00

1

$300.00' $75,600.00

c o n s t r u c t Rock-Faced Concrete Headwall at 1 Each $5,000.00'

$5

,000.00 $2,600.00 $2,600.

00

$2,400.00 $2,400.00'

$7 ,0

00.00

1

$7,000.00 $9,500.00· $9,500.

00

5_ Construct 2' x 4' Catch Basin

1

3 Each $6 ,000.00

1

$

8

,000.00 $5,300

.0

0: $15,900.00 $4

,1

00.00 1 $12,300.oo: $2,617.00

1

$7,851 .oo: $6,000

.0

0,_

6 .

,construct Storm Drain Manhole 1 3 Each . $6,500.00 $19,500.001 $5,100.00 · $15,300.00, $5 ,400.00. $16,200.001 $4,

000.001

$12,000.00 $9,200 .00 $27 ,600.00

7

1

Reconstruct Road side Drainage Swale

i

635 L.F. . $40.001 $25,400.

00

1

$31

.

00

$19

,685

.

00

$46.

00

$2

9,210.001 $54.00

$22.

00

'

13

,970.

00

8 iRepave Street Intersection

i

800 _ S.F . . $16.00- $12,800.001 $12.00 $9,600.oo j $30.oo l $24,000.00

1 -

$14.00 j 11)00.00 $24.00 $19,200.00

9

Ra

ise Manhole · 1 Each : $800.00 ' $ 8 0 0 $90o.ool $900.00 , $900.00 1 $900.00, $837.00 $837.00 $1,200.00 $1,200.00

10 j

Ra

lseWaterValveBox : 2 Each l $500.001 $1,000.00 - $500.00 $1.ooo:

oo

1 $45o.oo , $900.00. $300.ool $600

.0

0

$4

50.001 $900.00

W-

____

______ 9TA«::L _ _ _ ·_ · ~ 0 , 2 4 0 . o o $154,817.oo:

___

S 1 7 7 , s s s . o ~ i$210,664.00 ' $277,53s.oo

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WO:

8391

Page 1

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1


9/10

ATTACHMENT 4

RESOLUTION 2015-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA

AWARDING A ENGINEERING CONTRACT TO ANDERSON PACIFIC FOR THE

CARPENTER STREET DRAINAGE PROJECT IN

N

AMOUNT NOT TO EXCEED

154,817

WHEREAS, Carpenter Street is in need

of

improvements to its drainage

system winter as identified within the City's 2015-2018 Capital Improvement Plan and

Council approved funding for this project on 3 February 2015; and

WHEREAS, the Carpenter Street Drainage Project was advertised

in

the

Monterey County Herald on August 5 and August 11, 2015; and;

WHEREAS, four bids for the project were received August 19, 2015 and the City

Engineer has determined that the lowest responsible bidder is Anderson Pacific and the

bid is less than the Engineering Estimate; and

WHEREAS, the project has been determined to be categorically exempt under

CEQA section 15301.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE

CITY OF CARMEL-BY-THE-SEA DOES:

1. Award a contract for the Carpenter Street Drainage Project to Anderson

Pacific

in

the estimated amount

of

154,817.00, subject

to

the provisions

of

the

documents and certifications set forth in the plans and specifications applicable

to the project and as required by California law.

2. Authorize the City Administrator to execute the construction contract upon the

return of the contractor's executed contract documents and review and approval

of

the City Attorney.

3. Approve a contingency in the not to exceed amount of 30,963.00, or 20%,

and authorize the City Administrator to approve change orders in an amount not

to exceed 30,963.00.

4.

Adopt the CEQA exemption finding.

5. Authorize the transfer

of

up

to 51

,262.00 from Account 13-76909 (Sunset

Center Retaining Wall Project to Account 13-76912 (Carpenter Street Drainage

Project) to cover project contingency and engineering-related costs.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL

BY-THE SEA this 1st day

of

September 2015, by the following roll call vote :

Council Meeting Da te: 09/01/2015

Agenda Item: 7

Page 9


10/10

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: SIGNED

Lee Price MMC Jason Burnett Mayor

Interim City Clerk


Agenda Item: 7

Documents

Construction Contracts 09-01-15