Construction&Contracting Dictionary

8/3/2019 Construction&Contracting Dictionary

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PREFACEChina's construction market has grown up gradualll'and the continuing reform and open policies during thepast 20 years have helped develop a broader space formore complex development. New changes with atten-dant problems during the growth of the constructionmarket need to be urgently addressed and solved withreferences to the successful international experience.China's accession to the WTO at the end of 2001 hasopened the door for China to join the international mar-ket.The continuing progression of China's constnrctionindustry towards the internationai market means boththe contracting and construction business activities mustcomply u'ith international practices. The universal busi-ness ianguage in the construction market is English,therefore in order to compete in the international con-struction and contracting business the compiling andpublishing o{ Chinese and trngiish reference books areurgently needed for the building industry zrnd people.,r,crking in this field.Wu Zhixin, author oi Fractical Oral Englisk far Can-

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:ntctian and Contracting Basiness has utilized his ou,:',-:,erience and understanding of the construction an. rrracting br:siness both at home and abroad. .ihe iirs::,rure of this book is that the commercial ter:rns in bot, rinese and English were carefully selected accorcling t: IDIC ciauses and expressions in common use . .lhe sec-rd feature of this book is that the texts are given i'rcck dialogues and very practical.'I'he third feature i:nat the texts cover all the main construction and con,:acting business activities and all the main terms an


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Atlvisor,Com'mittee Ior Science 6 T'eclmologY 'Nlinistry OJ' (hnstruction, PRo

Foreigtt Member, I'o1wL Swedish Acttde m yO| Engi tteeri ng S' ie ncesXu Ronglie

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FOR.EWORI)Economic globalization has become an irresistible trendin the new century.China' s accession into WTO and Beijing' s successfulbidding for Olyrnpic'2008 indicate that China is posi-tively participating in the signi{icant trend o{ economicglobalization.The Chinese goverrunent has issued a series of policiesencouraging and supporting competent construction en-terprises to develop their business in the overseas con-struction market. 'lhe high-speed sustained economicgrowth of China has been attracting more and more in-vestors, designers and contractors from dif{erent coun-tries of the world. To support both Chinese constructioncompanies' going abroad and foreign companies enteringChina, the Chinese construction indr.rstry needs a greatnumber o{ personnei who have a basic abiiity to commu-nicate in a foreign language and to understand the inter-national corrinon practices in the contracting business.In order to meet this need, we have compiled the Prac-tical Oral English for Construction and Contractingt2

il$srness.-r-:-,:rg our initial design and compilation of this book,ilr= :ra\/e tried to adhere to the following principles:fmphasis on international cornmon practices in theruinfracting business. Being designed on the basis of:DlC Conditions of Contract, the book presents scene--'i,cgues focusing on the main activities in pre-contract:,iges as well as the contract impiementation stage, so:::at readers can acquaint themselves with the corrunon::actice of intemational contracting business while prac-:::ing language"Emphasis on construction and contracting businessterms. The technoiogies adopted vary a lot {rom project.: project, brrt the business rules are colrunon or similarr different projects. The book tries to avoid special en-rineering technology in order that the readers can paynore attention to contracting conventions and businessterms. Under the market economy, contracting activi-iies can't be simply regarded as project execution; theyalso cover two other important activities i. e. rnarketingand tendering in pre-contract stage. 'lhus, 5 lesrcnseach were designetl in Chapter I and Chapter II provid-ing scene dialogues with regard to marketing and ten-dering respectively.Small is beautiful. 11 i-s quire difficult for the beginners

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to cross the threshold in iearning oral English. Man;engineers and managers make no progress in oral Eng-lish even after severai years. They r-rsually have set to,high a standard for themselves in their initiai step. A*s aresult, they give up halfway. The most effective way oilearning oral English is to talk to foreigners in English.In this book, we have selected basic English dialoguesegments related to the construction and contractingbusiness. We expect it can help the readers have theirfirst dialogue with foreign colleagues. We hope this bookwill be a small stepping-stone for oi:r reaclers tc, become{amiliar wirh orai trnglish.Pocket edition. Perseverance is the key to learning oralEnglish. In order to make our oral trnglish book {riendlyto the readers, we have designed a por:ket edition at-tached with a CD. In this way, the readers can read andlisten anywhere and anytime. If the readers are self -learners , we' d like to suggest the following steps: first-ly, start by listening to the CI) player repeatedly untilyou become familiat with the dialogue and the keywords. Secondly, open the book and read the text, i-dentify which sentence or word you did not grasp. Ana-lyze the reasons and be clear i{ you have never seen acertain pattem o{ sentence or you don't know a certainnew word" May-be you have difficulties in listening to

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r,,l.n English. As per different situation, work on, ,; 11'g4[ns5s by practicing. Try reading aloud the dia-,r-:'-. until you can recite them fluently.---::lrding to our experience, we beiieve that the readers-- :: the 4th level of CET can master oral trnglish fol--"";ing these steps (listening, analyzing, reading aloud---i reciting) in about half a year, at a iearning rate of-:e lesson a week, you should be able to accomplish the.::l of face to face communication with a foreign col-,=ague in oral English.. he book was planned by Wu Zhrxin, compiled by Wuliixin andZhangJun, examined by Mr. Frarz Beleckyrd Mrs. Judy Belecky of Australia and Mr RonaldHollmeier of the USA, read for recording of CD by Mr.Ronald Hollmeier, Mr. Michael Cnen, and Ms\'lichelle Chew, and recorded by Mr. Zhang Yong.Because of our limited experience and capabiiity, thereare certainly a lot of errors and defects in the book. Thecorrections and comments from experts and all the read-ers are highiy appreciated.A11 the members who planed, compiled, examined andrecorded this book would like to dedicate it to ail the en-gineers and managers in construction enterprises, de-signers and supervisors, to Chinese people working forforeign developers, consultancy companies ar-id interna-

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tional contractors, to the students who major in con-struction engineering and contracting and to China' smagnificent international contracting cause.

Wu Zhirin Zhang Jun >Jw tr f[ if ,H. 5[ +i,m Bq +Rfftry*T "

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LBSSON9DIALOGUE:

PROJECT ESTIMATII{G

Ciraries and Bobby, have you received quot:-tions from the subcontractors and suppliers?Yes, all the quotations have been received an-analyzed. 'We have chosen the most reasonabi:ones for inclusion into each item of the works.A: Gcnd. But please be aware that you can takthe prices provided by the subcontractors onl1;as our cost prices, not our selling prices.

C: We have entered the data into the computers.The prices from the subcontractors and suppli-ers have been filled into the "fbst I'rice" col-umn in our Estinration Forrnat.

R: How can we obtain the "selling Price" from the"Cirst Price"?A: A few coefficients will be derived from the per-centages of insurance, surety bonds, contin-gencies, conlpany overhead-* and pro{it. Then,fbst Price multiplied by the coefficient equais

4B

Selling Price. Regarding insurance and surer,,-bonds, I am nnking inquiries from the insur-ance companies and banks, 2o/o or 3 % is usual-ly taken for our company overheads. The topmanagement of our company will make the finaldecision on contingencies and profit.The structural subcontractor included towercranes and scaffolding in his quotation. May Iintroduce his prices directly into EstimationFbrmat?No, you shouldn't insert his prices directly intothe "Cost Price" column before deductirrg towercrane, scaffolding cost and batching plant, be-cause rhese cosls have been already included inPreliminaries.There is an item called "Provisionai Sums" inIIOQ. What does it mean?"Provisional Sums" is a certain amollnt of mon-ey in provision and may be expended in wholeor in part as directed by tire engineer or whollydeducted from the contract sum if not required.We should simply include such sums in theTender Summary.

A:DI):

C:

A:

C.

A:

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KEY WORDS &Cost PriceSelling Price

ST]BSTITUTION

Estimate, estimationEstimatorEstimation forrnat[befficientinsuranceSurety bondContingencyOverheadProfitTower craneScaffoldingBatching plantProvisional SumsTender Summary

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LESSON1O INTERVIEW WITHTHE CLIBNTDIAI,OUGE:

A: AJter our study of your tender document, I'mpleased to inform you that your contpany is ac_cepted as one of the final three competitive ten_derers , and we' d like to have more detail infor_mation related to your tender proposal for ourproper assessment to your tender.B: We're very pleased to provide necessary infor_mation to prove our technical advantages andprice competitiveness.

A: Generally speaking, your bidding document isvery attractive, but rcmething stiil needs to beclarified. Let' s start with the ConstructionMethod Statement. Your Master programshows that your superstructure works is in par-allel with the basement structure work. Canyou explain to us in detail how you propose toachieve that?52


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B: Sure. We intend to build the basement '!-i::Top-down Method. Diaphragm walls and 1 -wiil be constructed first to repiace the basen'.::.peripheral w-alls and inside columns and tr=:the reinforced concrete ground slab will :tpoured with two 9m by 9m square openings --:small excavators into the underground and i::the outlet of earth excavated. A{ter the ean:excavation in the First Basement, the floor slalof First Basement will be poured. And in tl:isame way, the Second Basement and the Thir:Basement will be constructed. Meanwhile, th.superstructure can be executed in parallel. I:-this way, the work period can be greatly re-duced, which will meet your requirement for avery tight construction duration.A: I'm impressed by this operation very much.Since the substructure works is fundamental tcthe whole project, we need to have more infor-rnation about it. Would it be possible for you tosubmit a separate Method Statement for this?No probiem. We'11 submit it to you in 2 days.Another question, the price of your sprinklersystem is quite high in comparison with otherbidders. As a basis of criteria, we prefer the

tender most beneficial to our client technica--',as well as economically.You know,the sprinkler system is a very im1rcr-tant part of the fire-fighting system. C,onsider-ing your high quality requirement for the com-ponents of the' sprinkler system, we selectedimported products from Britain for our tender.High quality and long-distance transportationmake our price of this part relatively higher.Sounds reasonable. We don't want to sacrificequality for profit. But we stili think you needto carefully select your foreign suppliers. Onlythe most competitive price can make you the fi-nal winner.'fhank you for pointing this out to us. We willtake it seriously and make further verification oradjustments where necessary.But your adjustment must be made within 7days. We will issue the Letter of Acceptance tothe winner of the contract within 10 days.OK. We will submit our modified B. O. Q.with the price analysis within one week. Butwe beiieve you will put the priority on theprogress and quality of the Works.We wiil make our final judgment on it. G


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luck!B: Thank You.

KEY WORDS & SUBSTITT]TIONSAssessment to tenderC-onstruction Method StatementSuperstructureBasementTop-down MethodDiaphragm WallPeripheralWallSprinkler SYstemFire-fighting SYstemLetter o{ AccePtance

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qgAE]EB -JIICONTRACT IMPLEMENTATION;AKING POSSESSION OF SITEPROJECT PROGRAMMINGSITE LAY_OUT QUALITY INSPECTIONA\FETY PATROL MONTHLY PROGRESS MEET-L\G\IONTHLY STATEMENT COMPLETION ANDF{ANDING-OVER\,IAINTENANCE CLAIMING

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DIALOGUE2 Site BoundaryMr. Bao Lin, 5 stakes have been set up ar -,:Efive corners of the site area. A11 the strai;:rlines between the adjacent stakes show- the s::boundary and the coordinates of the stakes ha'-:been marked on the Master Plan of the sir=You may verify the stakes with your own si;:-veyors.According to the Contract, demolishing the :-riginal facilities shall be the responsibility of tkOwner.Yes. All the original buildings have alreadl-been demolished.But there are still a hydrant and two gas wellswithin the site boundary. I wonder whether thepipelines have been removed.That's a problem.The basement of this project wiil occupy aimostthe whole area of the site. if the pipelines for{ire-fighting water and gas remain in the site,we will not able to start excavation of the foun-dation pit.We wili record this problem in the Minutes.Any other problems?

B: No, we don't have any other probiern-' -:: ::'=time being' Anylvay' we will give you a ie -t:to confirm if there are any discrepancies be-tween the drawing and what is on site a{ter ourverification.A: A11 right, I will be waiting {or your confirma-tion.

fEY WORDS & SUBSTITI]TION

A:

B:

A:B:

PossessionTake possession of siteStakeC,oordinateSite boundaryDiscrepancY

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LESSON12

DIALOG{JE:

PROJECT PROGRAMNII\C

R: Good moming, Mr. Arrnstrong.A: Good moming, Mr. Bao Lin. As specified '-the (irntract, you are required to submit 1-,:,_:project program not later than tomorrow-. -

guess you are going to submit it now.B: Yes, but before our formaj submission, ma1- 1ask for your advice and comments on our dratprogram?A: Why not? I like to have discussionscontractors about their programs.Here is the copy for you.it looks fine. All the activities in the chart areshown in color bars. It shows the links betweenan activity and its preceding activities as well assucceeding ones.B: Though we have already made network analysisof the prograrn, our eventual schedule of theworks is still presented in linked bar chart form

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{or easy understanding'Hou, clid you decide the level of detaii o{ the ac-tivities in the Program'iIn order to measure the works according to theClontract f)ocument, we Justrrst took the itemsshown in B. O. Q. as the activities'Where can I find the activities regarding shop-drawing design and equipment procurement?I am sorry. We did not inciude such activities inthe program.I think such important activities should havebeen included in your schedule' Designing'submission and approval of shop-drawings andequipment procurement always take a longtime. If these activities are not properly sched-uled, sureiy the implementation of your pro-gram will be in a mess'You are perfectly right' I wiil revise this pro-gram accordingly this afternoon and submit therevised one 1


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time. Thank you.KEY WORDS & SUBSTITIJTION

Program (schedule)Draft programC.omment(linked) Bar charrNetwork analysisPreceding activitySucceeding activityShop-drawingRolling program

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I,ESSONl3 SITE LAYOUT

J: Hello, Mr. Armstrong!\: Did you bring your proposal of the site iayoutivith you?3: Yes. I worked on the proposal yesterdayevening up to midnight. I knew you were veryconcerned ahout it.

A: You know there are many parties working onthe same site whiie the total site area is limited'You should arrange your site in a compact man-nel.

B. I understand. Here you are! Precast yard, re-bar yard, concrete batching plant, repair work-shop, warehouse, and iron shop are all includ-ed.A: Well , it's detailed enough. According to theMethod Statement you submitted, the precastconcrete piles will be fabricated on site'

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A:B:A:

A:

B:

B:

B: Yes. Two gantry cranes shall be set he= lmhandling the piles.What is the capacity of these cranes?10 tons each.It seems that if you use 8000m2 for precast 1a.ras shown in this layout, there wiil be nc,r r_-nough area for other facilities.We will use that piece of land for the prer,.qyard for a short period only. piling works gc,mon for only 3 months, we will reduce the areafor the precast yard and tum it into carpenrrrshop, warehouse, repair workshop, and irsshop. We will build a rebar yard for use duringthe structure construction period. The other fa_cilities can be set up later.Is a bending shop included in your rebar yard?Yes. We will have a cutting machine and abending machine in the rebar shop that canprocess rebar with a maximum diameter of 40millimeters.Fine. How many concrete batching plants shallbe erecred on site?Two. One with a capacity ,;f 40 cubic metersper hour, and the other 25 cubic meters perhour.

A: Will the waste water from the concrete batch-ing plant drain directly into the city drainagesystem?B: Of course not. It will be fiitered through acatch basin before it drains down into the citydrainage system.I cannot find where your site lab is trocated' Itshould not be omitted from your layout becauseit is an essential facility for quality control.It will certainly not be omitted. You see, thatblock not lar away from the batching plant isthe lab. It will be equipped with all required in-struments for soil, concrete and steel tests nec-essary for the works.Where is site office?Here it is. The office for our company canmaintain 40 pmple working together, whilethe office for the client can maintain 15 people.A: Is there enough space for a meeting room?B: Oh, I' m awfully sorry. We neglected it.Would you mind our adding a 40 square meterarea for it just beside your site office?A: Of course not. lt's more convenient for us tocommunicate with each other.

B: We will correct this layout immediately and re-

A:B:

A:B:

A:B:

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submit it next week.A: Fine.KEY.WORDS & SUBSTITI]TIONS

Precast yardGantry craneRebar yardRebar (Bending) shopBending machineCutting machineIron shopBatching plantCatch basin

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LESSON14 QUALITYTNSPECTIO\DIALOGUEL Inspection to Paper Works

Yesterday I walked around an apartment whe:-=the finishing works is going on. I' d like :,check your quaiity assurance documents ar:quality records in this respect.As you know, we have srrbmitted the Qualit-.-Assurance Program, Work Procedures ancMethod Description for the project for your re-view. Actually they are approved already.I know. I appreciate that your Quality Assur-ance Program is quite compliant with the ISO-9002. I hope those principies have been strictl.vioilowed in your site operation.They have. Here are execution tracing files,quality certificates and test reports.Where are the mill certificates of rebar?Here 5'en are. And we have made tests for eachbatch of reinforcement for verifying the millcerti{icates"

A: Well, your paper work is complete and sai:s:'-tory.

DIAITOG{JE2 Site WalkA: Since the mock-up has been accepted' and the

Work Procedure has been approved, now wecan inspect your finishing works according tothe Work Procedure and the quality criteria asshown in the mock-uP.oK!This is Room 1-02. You see, bathtubs should beproperly protected with plywood cover as soonas they are in situ. , why is this bathtub leftuncovered? Any putty or mortar drop will dam-age it seriously'B: l'm sorry, we shali cc,ver it with a plywoc'd im-mediatelY.A: This is Room 303. There is still some grease onthe rendering {or the tiles. You're not allowedto start tiling unless the rendering is thoroughlyswept and clearred.I see"Now we are in Room 405. l-ook here, the elec-trical wall switch is not at the cross of the tilejoint.s, piease check the bench mark and le-lo-

A:

B:

A:

B:

B:A:

B:A:

A:B:

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cate it.B: I'll instruct my E & M sub-contractor to dc wafter inspection.A: Write down all the non-compliances we disccrr-ered. I will check if they have been corrected =the next inspection.B: OK.

KEY.WORDS & SUBSTITUTIONS

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Quality Assurance ProgramWork ProceduresMethod DescriptionExecution Tracing FilesQuality C,ertificateTest ReportMill CertificateRenderingBench MarkIn situ.Non-mmplianceMock-up

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A: lk, you have a group of professinnals resporr.: - r{or implementing this safety scheme?B: Yes. From the beginning of this project, I -"r:_.appointed as the Safety Manager, and I ha-.= :assistants respectiveiy responsible for the sa:.,of each section of the site.A: Good. Now, let's go to the site and check i{ ,the safety regulations are strictly observed. tr_,order to appraise your performance on site sai=-ty, we will record all the non-conforma:r,:=found during our safety patrol. please put c:-your helmets before you step out off the meet-ing room.

DIALOGLIE 2 On SiteA: I'd like to speak to this welder first. Did you

have any training courses for safety education?W: (welder) Yes. In class I learned all the safetvregulations reiated to welding.A: It's fine that you wear the helmet and protec-tive goggles, but where are your hard shoes?l)idn't your manager give one pair to y,ou?W: Yes, he did. I'm v>rry, I forgot to wear themtoday.A: Don't forget again. Did you get a"Work per-

86

mit" for the weiding here?Sr:re, here it is.(by an opening) I can see from here that thereare neither guard rails nor sufficient covers forsuch a big opening in the floor. It does notcomply with the safety regr,rlations and shorrldbe corrected right now.(to a foreman) Foreman, you need to arrangefor two workers to properly enclose the openingimmediately.A: AIso, remember to set a warning notice here toalert pmple of the hazard in this area.B: We will work on it right away as you have in-structed.A: OK, that's all for the safety patrol today. Ihope all the non-c.onformance will be correctedsoon and will not be repeated. i'11 check themone by one in the next safety patrol. 'Ihankyou.

KEY-WORDS & SI.JBSTITUTIONSSafety Patrol *AXSASafety Officer AA.H,'ffiSite Safety Prograrn Inln*+*ffiSafety Scheme qAift{

B:

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HelmetHard shoesWork Permit

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LESSON16 MONTHLYPROGRESS MBETING

A: I'm sorry to *y I'm not satisfied with yourplqrcss. Acording to the Master Pr


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B:A:

seem to behind schedule.It was held up because you dclayed the approrz_of equipment procurement.I can't agree with you there. You want to u:*different equipment instead of that described irthe specifications. However, we didn't receirryour written proposal until 15th of last month"A{ter we investigated your proposed equipmentcarefully, we issued our confirrnation to you on26th ol last month. Our response to you wa..sstill within the 2-week limitation stipulated inthe contract. Here are the records of documenttransmittal. I suggest we discuss this later.Now, the important thing is to finish the workin the shortest possible time.We can finish it within 50 days.No, that's too late. Can you do it within 45days by working two shifts?We will try our best. We'11 mobilize more re-sources and re-schedule the works. I promiseyou that the modified schedule will be submit-ted to you within 3 days. Another thing I' dlike to mention is that we want to apply for atime extension and cost additional for the earth-work of the Additional Production Building.

Your revised layout was supposed to be issued aweek ago. But we haven't received it J'et.Even if we get it today, we could hardly catchup with the normal schedule without additionalmanpower.There are still some issues undetermined on thelayout. We shall speed up. But it is impossibleto extend the key dates, for each key date iscorrelated with the next one. We agree to takethe additional cost into consideration. But first-ly, you should submit your written application.OK, we will prepare it.

B:A:B:

KEY.WORDS & SUBSTITUTIONSMonthly Progress MeetingMaster ProgramSite diaryKey dateMain processing machinesCritical activityCritical PathHVAC(Heating, Ventilationand Air-conditioning)

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A:

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LESSONlTDIAI,IOGUE:

MONTHLY STATEMENT

Today is 2Bth. It's the date {or our submissionof the Monthly Statement.Yes it is. Please hand it in if you have it withyou.Here it is. It shows all the quantities of workdone up to the 25th o{ this month. They havebeen checked in accordance with the actualprogress on site and the drawings.(studying) Fine. Where do these unit pricescome from?They come from the Bill of Quantities in ourtender document.Well, your statement is OK in general, butItem 1, the concrete foundation {or air com-pressors should be cancelled from the list be-cause they didn' t pass our inspection 2 daysago. There are several cracks on the concretesurface. You should remove and reconstruct

them immediately on Your own cost'OK,What is this item for?This is the sum for materials and equipment de-livered to site this month.But according to the C,ontract, the sum in theMonthly Statement for Materials On Siteshould be only 70o/o of. the value of the materi-als and equipment delivered to site.Yes, we did leave 30o/o of the value of the ma-terials and equipment out of the Monthly State-ment, complying with the Contract' Andplease certify the quantity of the works doneunder Variation Order this month'We can certify the quantity now, but the pricesof some variation items seem to be quite high'What is your Pricing based on?B: 'lhe prices are based on the quotation from ourmateriai suppiiers, because the materials are notthe same as those in the original contract andtheir rrnit prices can't be fixed in accordancewith the Rillof Quantities'A: Your pricing in this part needs to be negotiat.ed fur-ther. Ict's leave it aside for our next discussion'B: OK. I' 11 come back tomorrow morning anri

97

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A:B:A:

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glve you our modified Monthly Statement. Isthat all right with you?A: Anytime after 10 o'clock.B: 'When do you think we can receive the pay-ment?A: If there's no problem with the statement, I'llcertify the payrnent and submit it to the client.However, I'd like to remind you that theamount of your Monthly Statement is subject toa l0o/o deduction of retention money. The cer-tified payment will be transferred to your bankaccount probably within 42 days after I receiveyour statement.

B: OK, I'll be expecting it then. The sooner thebet ter.

KEY WORDS & STIBTITUIONSMonthly StatementMaterials On SiteCertifyVariation OrderAir Compre-ssorDeductionRetention Money

9B

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LESSON1S COMPLETIONAND HANDING-OVBR

B: A month ago we submitted our plan for takingover the works along with a timetable, Twoweeks ago a combined inspection group com-posed o{ the employer, the relevant governrnentdepartments and you inspected the facilities inour contract and had a trial run of all the sys-tems. We wonder if we can obtain the take-over certificate now. The early issuing of thecertificate will be greatly appreciated.A: ln my opinion it is too early to issue the take-over certificate {or the Piant.

B : I ' m afraid I can' t agree with you on this point 'In accordance with Clause 60.3 of Conditions othe Contract, "A take-over certificate wili be is-sued at the stage when the plant is substantiallycompleted and functioning normaliy. " 'Weshould be given the take-over certificate since

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B:

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the works has been substantially completed,this has been confirmed by the engineer and therelevant government departments.A: From our point of view, there're still a lot ofitems of works not yet finished and some worksneed to be corrected. For example, the paintspilled on the floor, the missing drainage grid,and the pipes need to be repainted. Meanwhile,there're still some outstanding works. Theyare all in the punch list transmitted to you lastweek.B: It's true that a few minor defects remain to berectified and some items of the works to becompleted. But they do not affect the normaloperation of the whole Works, as you can seefrom all the functioning tests. This means, ac-cording to the contract, that substantial com-pletion has been achieved; therefore we shouidreceive a take-over certificate from you. Here isour written undertaking that we will finish theoutstanding works and making good the defectswith due speed in the Defects Liability Period.A: (studying it) Well done. We shall issue thecertificate to you as soon as possible. By theway, are all the construction completion files

r02

ready for delivery?Yes. Ali the as-built drawings, QAZq6 inspec-tion forms, survey records, and execution-trac-ing files shall be submitted in one day.C'ood. Once we receive all y'our constructionfiles, we will issue the take-over certificate toyou'Does the maintenance period start on the datewhen your take-over certificate is issued?Certainly.May I remind you that it is also time to releasethe first half of the retention money to us?I will arrange for its release soon.

KEY.WORDS & SUBSTITUTIONS

A:

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A:

Handing-overTake-overPunch ListOutstanding worksSubstantial C.ompletionAs-built drawingsQAZqC inspection {ormSuney recordExecution-tracing file

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Defects Liability PeriodTake-over certificateRetention Period

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LESSON19 MAINTBNANCBDIALOGUE:

A: In accordance with the C.onditions of Contractthe one-year maintenance period {or the projecis over. Last week, an inspection group including our engineers, the Employer, and the representatives of relevant government departments inspected all the buildings in your worscope. Did you receive our inspection report?B: Yes. But we want to explain to you that somremedial items listed in the inspection report arnot in the work scope of our maintenance' sucas the broken glass windows and doors' fooprints on white walls etc' They were caused bimproPer oPeration.A: I see. Please repair them first, and then includthem into a claim'B: OK. We'll work on them immediately'A: Other minor de{ects listed in the inspection rport need to be corrected in 1 week' The

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should be remedied by you at your own cost.Only when all the defects have been remedied,shall we issue the De{ects Liability C.ertificate.B: I see. So when can we get the final certificate?A: A{ter you get the Defects Liability C,ertificare,you can submit a draft o{ final statement withsupporting documentation and a written dis_charge showing al1 the money payable includingthe second half of the retention money.B: Please be assured that we will complete all theremediai works and prepare the draft of finalstatement expeditiously.A: If we think your final statement draft is reason_able, we shail sign it and submit it to the em-ployer in 28 days. When the employer approvesit, you'11 get the Final Certificate and all the

receivables.B: It seems to be a very long and complicated pro-CESS.A: Yes, for such a big and important issue, cau_tion and patience are necessary, right?B: I can't agree with you more.

KEY WORDS & SUBSTITTJTIONSMainrenance period RLEW

108

Clairn Rm*Defects Liability Certi{icate fiiF6fr{fH}f+F'inal C,ertificateFinal Statementl)ischargeRemedyRemedialPayableReceivable

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LESSON2O CLAIMINGDIAI,OG{IE:

A: From the cc_mmencement of the work untilnow, we have received 6 claims from you. To_day I'd like to hear more explanation on yourclaims.B: Firstly, thank you for offering this opportunityto discuss the claim issues. Generaliy speaking,3 ciaims are raised for 25-days of time exten_sion. According to the contract, we shouid havetaken possession of the site on April 10, but infact we couldn'r do so umil April 17. One-week delay was caused by your failure in requi_

sitioning the land for the site area on time.A: I agree. How about the additional l8_davs timeextension?B: Because you delayed issuing your revised layoutfor the Production Ruilding for 10 days, ourearthwork was held up accordingly. Further-nrore, in accordance with the contract, you're

112

required to review and approve our propos:-l i'-:equipment substitution within 2 weeks' $111 rrereceived. your confirmation on }i1ray 2, 22 da1-:a{ter our submission of substitution proposal' Itcaused 8 days delay o{ our equipment procure-ment. You can see that delay of the works wasnot under our control. It's unfair for us to suf-fer liquidated damages for 20 days'

A: Do you have contemporary records or sufficientevidence to support Your claims?Sure. Here are all the necessary documents'Well, I accept these claims and withdraw ourBack-charge Notice {or liquidated damagesthen.Thank I'ou for your kind understanding'What's the next ciaim for?It' s {or the additional pumps in the boilehorse. It should be regarded as a variatioritem, it's not shown in the construction drawings and Bill of Quantities' You have certifiethe quantities of the installation of the pumpsBut concerning the cost of the pumps, we cant agree with each other'I'm sorry to tell you that this claim is not e{fective because it has already expired' It's men

113

B:A:

B:A:T)D:

A:


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tioned in the fbnditions o{ C_ontract rhat thecontractor must submit the notice of claim tothe Engineer within 2g days after the event ofthe claim arising. But your claim 4 was raisedto us 3 days later than the varid time for claims.B: It's unbelievable.A: I can do nothing about it. What do the remain-ing 2 claims refer to?B: They're about the additional cost for the reme_dial works resulted from your inappropriate ac_tivities in the Maintenance period.A: Oh yes, I remember you have repaired themall. OK, I accept them.

KEY WORDS & ST]BST'ITT/TIONSRequisition land /t|ffil;ffi,Back-charge Notice fnffiffifnVariation ltem AFrn FlExpire HffiC,ontemporary Record EHiE*

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