OPPORTUNITY PROFILE MANAGER, PURCHASING

People | Excellence | Leadership | Team | Innovation

CONTENTS

THE ORGANIZATION CITY OF RICHMOND 1

THE OPPORTUNITY MANAGER, PURCHASING 2

Key Responsibilities 3

THE PERSON 4

Knowledge, Skills, and Abilities 4

Qualifications, Education, and Experience 5

Values and Personal Characteristics 5

COMPENSATION 6

CONTACT 6

the right people

CITY OF RICHMOND | MANAGER, PURCHASING

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THE ORGANIZATION CITY OF RICHMOND

Richmond BC is a culturally diverse, growing, and dynamic urban centre with approximately 214,000 residents

and a unique mix of residential and commercial property, agricultural lands, industrial parks, waterways, and

natural areas. Situated on the coast where the Fraser River meets the Pacific Ocean, Richmond has developed

excellent parks, playing fields, scenic trails with waterfront access, cycling paths, modern recreation facilities,

historic sites, and a growing inventory of public art installations.

Richmond has undergone enormous change over the last several decades, and is a colourful, thriving, multi-

ethnic community; immigrants now comprise approximately 60% of Richmond residents. Newcomers have

contributed significantly to the growth of the small business and retail sectors, and have added to the diversity

and vibrancy of the City of Richmond.

Richmond strives to be to the most appealing, livable, and well-managed community in Canada, and residents

enjoy the longest life expectancy in Canada. This award-winning city has been the recipient of numerous

accolades for management, community events, park design, environmental initiatives, and innovation. Led by

Mayor and Council, approximately 2,000 employees across five Divisions (Finance & Corporate Services,

Engineering & Public Works, Community Safety, Planning & Development, and Community Services), work in

partnership, along with a variety of community groups and volunteers, to achieve this vision.

To learn more, please visit the City of Richmond’s website.

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THE OPPORTUNITY MANAGER, PURCHASING

The Manager, Purchasing is responsible for maintaining a city-wide function around procurement best prac-

tices, risk mitigation, and identifying value opportunities. Strategically leading the evolution of purchasing and

supply chain at the City of Richmond, the Manager will provide leadership to the Purchasing Department, and

be accountable for securing necessary materials, supplies, equipment, and services required by the City includ-

ing contracts for all non-inventory items, construction contracts, and consulting services.

The Manager, Purchasing should be seen as a enabler of the City’s operations, rather than a rule-bound road-

block or instiller of red-tape, developing a deep understanding of the various lines of business and tailoring

his/her approach to the meet specific needs at hand. This “can-do ethos” should continue to be instilled

across the Purchasing Department so it can efficiently function within the existing policy framework.

The position is responsible for the refinement of purchasing policies, systems, and procedures to ensure the

procurement of high quality equipment, materials, and services. This will be accomplished by aligning

department initiatives and goals to city objectives, as well as operational and customer metrics. They will be

responsible for management of budgets in relation to procurement, and will streamline operational policies

and processes in coordination with other departments, external agencies, and government. The Manager is

also accountable for providing quality control for all department work, and will be responsible for ensuring

strategic initiatives align with the Council’s Term Goals.

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Key Responsibilities

The Manager, Purchasing will have the following core accountabilities:

• Supervise and coordinate the operation of the Purchasing and Stores Section, as well as the activities of

personnel engaged in buying, clerical duties, inventory management, and storekeeping activities;

• Provide advice and guidance to Senior Management, Council, and staff on all purchasing, procurement,

acquisition, and inventory matters;

• Direct the acquisition of goods, services, and construction by competitive bidding processes;

• Design RFEOI, RFQ, RFP, and Tender templates for use throughout the City;

• Review competitive bid responses and evaluations in collaboration with user departments, and ensure

award decisions comply with City policies;

• Review contract agreements, ensuring compliance to City policies, assessing risk, and ensuring adequate

contract language is in place to protect the City;

• Direct the receipt, issue, storage, and control of supplies, materials, tools, equipment, and fleet parts in the

City Stores warehouse, overseeing the accuracy of inventory records in both stores and the fleet section;

• Coordinate, assign, and review the work of Purchasing and Stores staff, coaching and evaluating staff

performance and identifying needs for training and development;

• Establish and maintain effective relationships with senior management, management staff, union staff and

suppliers, the public, and outside agencies;

• Ensure that well-developed and established principles, policies, and procedures are in place for managing

operational and capital procurement, supporting the Auditor General for Local Government recommen-

dations; and

• Provide organizational education on procurement policies and practices.

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THE PERSON

The Manager, Purchasing will be an experienced purchasing professional with a diverse skillset in municipal

and/or public sector competitive bidding, procurement, and inventory management. Possessing a deep back-

ground in contract negotiation and risk analysis, and a proven track-record of rolling-out strategic purchasing

initiatives in complex organizations, the Manager should bring a practical, implementation-focused mindset to

the City of Richmond. They should be an engaging, service-oriented problem-solver and enabler, finding

ways to efficiently make things happen within the required policy framework.

Knowledge, Skills, and Abilities

• In-depth knowledge of the Canadian Competitive Bidding Law and competitive bidding process;

• Exercises considerable independent action and judgement in the area of procurement and complex

matters involving suppliers, contracts, and strategic partners;

• Thorough knowledge of purchasing and other related public policies;

• Working knowledge of PeopleSoft is an asset;

• Knowledge of internal controls and practices pertaining to the administration of purchasing;

• Strong interpersonal skills and ability to work collaboratively with other departments in the organization;

• Able to perform under pressure and deliver results in a demanding and fast-paced team environment that

requires fresh thinking and innovation;

• Accomplished leader with a drive to provide exceptional customer service; and

• Ability to successfully pass a Police Information Check for the business sector.

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Qualifications, Education, and Experience

• Undergraduate degree in a related field; Business Management or Finance is preferred;

• Professional designation in Supply Chain Management, and a minimum of five years’ experience in a

senior purchasing capacity is required.

Values and Personal Characteristics

The Manager of Purchasing should possess a leadership style and personal characteristics that fit authentically

with the City of Richmond’s Core Values:

People | Excellence | Leadership | Team | Innovation

As such, the Manager of Purchasing must:

• Anticipate and respond to the needs of staff, colleagues, and internal stakeholders with customer focus

and political astuteness.

• Stay leading edge in their field; understand organizational challenges (internal) and be a “progressive

idea person” committed to excellence in the workplace.

• Be a proactive and positive team player who acts with a sense of urgency and leads by example.

• Develop new insights into situations; question conventional approaches; encourage creativity, new ideas,

and innovation; design and implement new or cutting edge initiatives.

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COMPENSATION

A competitive compensation package will be provided including an attractive base salary and excellent benefits.

Further details will be discussed in a personal interview.

FOR INFORMATION PLEASE CONTACT:

Noah Pawlowski or Tony Kirschner

DAVIES PARK EXECUTIVE SEARCH

#880—609 Granville Street

Vancouver, BC V7Y 1G5

Phone: (604) 688-8422

Email: vancouver@daviespark.com

Additional information can be found at www.daviespark.com.