Contoh Memorandum of Understanding

MEMORANDUM OF UNDERSTANDING FOR

NYUADI PROGRAM ORGANIZERS

TABLE OF CONTENTS

INTRODUCTION ........................................................................................................ 2

PART A. STATEMENT OF PRINCIPLES ....................................................................... 3

PART B. COMMITMENT MEMORANDUM................................................................... 5

PART C. MATRIX OF RESPONSIBILITIES FOR EVENT MANAGEMENT ....................... 7

PART D. FAQ FOR PROGRAM ORGANIZERS.............................................................. 8

PART E. TIMELINES AND SCHEDULES FOR EVENT MANAGEMENT......................... 14

PART F. POST-CONFERENCE ASSESSMENT TEMPLATE ........................................... 15

PART G. SIGNATURE PAGE....................................................................................... 16

MEMORANDUM OF UNDERSTANDING - NYUADI.doc

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INTRODUCTION

The NYU Abu Dhabi Institute (NYUADI) is a major hub of intellectual and creative activity, advanced research, and higher education. Programs of the greatest rigor and creativity incubate and guarantee the formative presence of the research university in NYU Abu Dhabi; they bring to Abu Dhabi, through the participation of NYUs prestigious faculty members, the plenitude of the Universitys renowned graduate and professional schools. The Institute is a center of the scholarly community for Abu Dhabi, the United Arab Emirates, and the Gulf, bringing together faculty and students from institutions of higher learning throughout the region. The Institute sponsors and coordinates major academic conferences, lecture and film series, research workshops, exhibitions, theatrical and music performances in New York and Abu Dhabi, though principally in Abu Dhabi. By its comprehensive range of activities, NYUADI forms an immediate intellectual and programmatic link between NYUNY and NYUAD. Over the next three years, NYUADI will grow into a fully equipped center for advanced study and research, hosting research projects, labs, and groups of visiting faculty selected according to the highest standards from NYU and other universities around the world. NYUADI has a strong interest not only in bringing the highest-quality programming to Abu Dhabi, but also in fostering and maintaining positive relationships with local partners, scholars, participants, and vendors. Growing and burnishing these relationships is a priority as we develop our new role in the region, and NYUADIs decision-making will reflect this priority.

During its first full program year, the Institute has learned much about what is needed to manage successful events in Abu Dhabi. Sharing this learning with potential NYU program organizers is an important objective for us. NYUADI acts as a management partner for NYU organizers of conferences and other special events in Abu Dhabi. The Institutes ability to perform this role derives not only from its service orientation, based on an understanding of the expectations of colleagues at NYU Washington Square, but also from its capacity to make decisions that mobilize resources effectively in Abu Dhabi. The leadership of NYUAD and the Institute, on the basis of program experience in Academic Year 2008-2009, has established fresh guidelines for managing programs going forward to enhance operational consistency and financial controls. While retaining key features of the previous years practice, the new guidelines (a) clarify procedures for program approval and budget development by NYUADI, (b) establish standards governing the scale of programs and provision of honoraria and stipends, (c) formalize event-planning deadlines, and (d) define the respective responsibilities of program organizers and the Institute. Relevant guidelines and procedures are reflected in this Memorandum of Understanding (MOU), which comprises:

A Statement of Principles A Commitment Memorandum A Matrix of Responsibilities for Event Management The NYUADI Conference and Event FAQ A Signature Page


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As part of the program-generation process stipulated on the NYUAD website at www.nyuad.nyu.edu/nyuad.institute/call.proposals.html, program proposers will be expected to submit to the Advisory Committee a Draft Commitment Memorandum. This memorandum will be revised as part of a two-stage approval process, during which NYUADI staff in New York and in Abu Dhabi are available to provide general guidance and advice. The Advisory Committees review of the Draft Commitment Memorandum, if favorable, would result in a conditional approval of the proposal, after which the Program Organizer (PO) will be required to submit to the Committee within 15 working days a Final Commitment Memorandum. Review by the Committee will normally occur within 5 working days. Approval would be followed promptly by signature of the MOU as a prerequisite for budget authorization and the start of program planning. During either stage of the approval process, the Advisory Committee may decline the opportunity to consider the proposal further or recommend resubmission in a subsequent application period. The Chair of the Advisory Committee will provide the PO with a rationale in writing for the Committees decision. Applicants should be aware that NYUAD is also programming events at its new center on 19 Washington Square North, which will begin operations in the Fall of 2009. Nineteen WSN offers opportunities for events that complement those occurring in Abu Dhabi or in some cases are regarded by the Advisory Committee as events more appropriate for the 19 WSN venue. The Committee will welcome, from applicants for Abu Dhabi programs, indications of how their proposed program may advance the goals of NYUAD 19 Washington Square North programming.

PART A. STATEMENT OF PRINCIPLES

An effective service-oriented partnership is predicated on the PO and NYUADI working collaboratively at every stage of planning and managing events on the basis of the following principles governing the implementation of this MOU: 1. Conference and event management reflect an agreed division of responsibilities

between the Program Organizer (PO) and the NYUAD Institute (NYUADI). A matrix of primary and secondary responsibilities is outlined in Part C of the MOU. Underlying this matrix is the premise that substantive program and conference agenda management is the primary but not exclusive responsibility of the PO; and that local operations and venue support in Abu Dhabi are the primary but not exclusive responsibilities of NYUADI. Close coordination and consultation is maintained regarding all areas of shared responsibility and information-exchange during the conference planning process.

2. Pre-conference communications and information-sharing are formalized both on

leadership and on staff levels. The PO leadership principal and NYUADI principals in Abu Dhabi confer at least once a month for a high-level review of the status of conference planning and to confirm guidance needed for their staffs. Responsibility for these monthly consultations is not delegated. One staff member each from the PO and NYUADI NY staff is designated as the sole point person for project management and coordination. The NYUADI staff prepares a summary monthly progress report tracking implementation of this MOU, which is submitted to the PO leadership principal and the NYUAD Provost. Monthly tracking reports also serve as


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background documentation for the principals high-level reviews, which may involve the Provost of NYUAD.

3. Budget-discipline is an integral component of event planning. The NYUADI is responsible for budget development on the basis of program-design information provided by the PO in the Draft Commitment Memorandum. A working budget is provided by NYUADI to the Advisory Committee as part of the Final Commitment Memorandum, along with confirmation that the budget has been approved by the Provost of NYUAD. Reallocation of funds among approved budget lines is allowed only in exceptional circumstances and requires the Provosts approval. Expenditures against approved budgets are monitored by NYUADI on the basis of monthly and quarterly reports that the PO provides under the terms of the MOU to the Academic Program Manager.

4. Early decisions, rigorous timelines, and adherence to deadlines are of paramount importance for successful conference management in Abu Dhabi. While the NYUADI staff is able to operate flexibly in the local environment, lead-times for getting things done can be long. Early marketing of events in seasonal promotions by NYUADI require firm and final dates for events. Suitable Abu Dhabi hotels are limited in number and heavily booked. Local vendors for required services and support require advance scheduling. Accordingly, for NYUADI to meet program organizers needs, adherence to the timelines and deadlines identified in Part E of this MOU is essential. In the event of unmet deadlines on the part of the PO, NYUADI will make decisions that take into account the mutual goal of a successful event, vendors schedules, and the Institutes need to maintain positive working relationships in Abu Dhabi.

5. Assuring appropriate UAE and regional participation is a priority in designing

programs. Achieving this goal enhances the conference experience of the POs constituencies and advances NYUADIs mission to nurture local and regional connections among relevant communities of interest. Although the character of such participation varies for different types of events, program planning typically includes engagement of local professionals and scholars as panelists, presenters, or participants; involvement of relevant local research and academic centers; the crafting of a program agenda with suitable local focus and content; and development of a local public audience strategy for invitational events. Some programs may have a dual focus: closed participation only by invited participants in core events, combined with associated events open to the public for attendance or participation. NYUADI encourages a pre-event reconnaissance visit to Abu Dhabi when warranted for local participant-engagement or audience-development, provided that justification is incorporated into the Final Commitment Memorandum.

6. Post-conference assessment reports are prepared by the PO and by NYUADI within

30 days of the conclusion of the event for submission to the Provost of NYUAD. The POs report evaluates the extent to which the event met the substantive program goals of the organizers. The NYUAD report evaluates the extent to which operational planning and support met expectations for responsive and cost-effective service. These assessments contribute to the Institutes periodic reporting and assessment, to its best-practice recommendations for future POs, and to its own continuous improvement as a service partner. Part F provides a template for assessment reports.


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PART B. COMMITMENT MEMORANDUM

Date: To: Advisory Committee, NYUADI, [email protected] From: __________________________ Subject: Proposed [INSERT PROGRAM CATEGORY]

[Note: Sections marked with * will inform NYUADIs preparation of the program budget that will be incorporated into the Final Commitment Memorandum. These elements are prime drivers of major budget lines and, accordingly, should be prepared thoroughly. They will be regarded as firm and authoritative estimates.]

1. Program Formal Name

2. Program Overview, Goals, and Expected Results [1000 Words]

3. Agenda Structure and Topics [300 Words]

4. Local and Regional Audience-Development Objectives [300 Words]

5. Explanation of How the Program Advances the Mission of the NYUAD and NYUADI

6. Dates*

7. Travel*

a. For Program Organizers (Assume arrival two Abu Dhabi workdays

prior to event. Work week in Abu Dhabi is Sunday through Thursday.)*

b. Pre-Event Reconnaissance Trip(s) to Abu Dhabi if Required (Explain purpose and duration.)*

c. For Participants (Allow one day before and one day after event for expensing purposes.)*

8. Event Organization

a. Conference, Workshop, Regional Collaborative Seminar Organization

i. Number of Panels/Sessions (Subject to Revision during Program Planning.)


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ii. Provisional Roster of Speakers, Chairs, and Presenters, with Biographical Summaries (Subject to Revision during Program Planning.)

iii. Associated Social or Special Events*

b. Film Series, Performance, Exhibition*

i. Character and Number of Events*

ii. Provisional Schedule (Subject to Revision during Program Planning.)

iii. Technical and Logistical Requirements*

iv. Associated Social or Special Events*

9. Post-Conference Publication of Proceeding and/or Working Papers; and Proposed Scholarly Publications*

10. Statement of Potential Relevance for 19 Washington Square North programming

11. Proposed Timeline

12. Signed Approval of Applicants Dean and Department Chair (to be

attached)]


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PART C. MATRIX OF RESPONSIBILITIES FOR EVENT MANAGEMENT

Function Components Primary SecondaryProgram Content

Preparation of Proposal PO NYUADIApproval NYUADIAgenda and Participants PO NYUADIPapers and Documentation PO

BudgetDevelopment NYUADI POApproval NYUADIReporting POMonitoring NYUADI

Travel and AccommodationAirline Reservations POHotel Rooms POLocal Transportation NYUADIRoutine Visa Services: US, International POExceptional Visa Services NYUADI

Audience DevelopmentVIP Engagement PO and NYUADIProfessional Constituencies PO and NYUADILocal Participants PO and NYUADI

Technology SupportOn-Site Room Audio Visual NYUADIPowerPoint Generation POPowerPoint Management On-Site NYUADI

On-Site Meeting LogisticsAgenda Control PODaily Schedule PO NYUADIGroup Management POVenue Management and Communications NYUADIFood and Beverage Services NYUADI

Publicity

Preparation of Text and Images PO NYUADI

Design and Printing NYUADIWebsite Design and Deployment NYUADI

RESPONSIBILITIES MATRIX: PROGRAM ORGANIZER AND NYUADI


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PART D. FAQ FOR PROGRAM ORGANIZERS

1. Contact Information for NYUADI Principal Staff

a. Philip Kennedy, Faculty Director [email protected],+971 2 406 9846

b. Larry Fabian, Executive Director of Operations, [email protected], +971 2 406 9846

c. Maura McGurk, Academic Program Manager, [email protected], 212 992 7945

2. Eligibility for Submitting Proposals, and Categories of NYUADI Events Program Organizers must be full-time, tenured or tenure-track NYU or NYUAD faculty (or recruits to these faculties); or who are Arts Professors (all ranks) in the Tisch School of the Arts; or Music Professors (all ranks) in the Steinhardt School of Culture, Education and Human Development; or Clinical Professors in the Arts (all ranks) in the Steinhardt School of Culture, Education and Human Development (or recruits to these faculties). The NYUADI Advisory Committee will review all proposals for Conferences, Workshops, Regional Collaborative Seminars, Film Series, Performances and Exhibitions. Proposals for Distinguished Lectures, Special Series, and Conversations with Authors, which may be solicited by, or submitted to, the Institutes Faculty Director independently by eligible faculty members, will normally not be reviewed by the Advisory Committee. Approval by the Faculty Director will be confirmed in a Letter of Agreement between the Faculty Director and the proposer.

Conferences The principal purpose of Conferences is to extend the reach, breadth, and depth of a mature basic or applied research field by presenting recent research achievements, advancing research dialogues among communities of scholars and research professionals, and sharing results with attentive publics. Conferences may also be designed to stimulate new research and/or to mobilize collaborative research efforts among relevant global and Middle East regional experts. Conferences normally include 25-40 invited participants who meet over 1 - 2 working days in Abu Dhabi; programs will normally include a significant public component such as a public lecture or an open panel discussion. Conferences are expected to result in the publication of scholarly papers or reports on proceedings in online or print formats.

Workshops The principal purpose of Workshops is to provide an intensive working environment that facilitates in-depth scholarly review of globally significant research fields, stimulates evaluations of research-in-progress, promotes new research and cross-disciplinary perspectives, and enriches wherever possible


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NYUADs curricular development, pedagogical innovation, and advanced research agendas. Scaled for effective working dynamics and interchange, workshops normally include no more than 20 invited participants. Fomenting dialogue among research institutions and scholars globally and within the Middle East region as well as expanding networks of institutional and disciplinary contacts are important objectives in the design of workshop agendas and in the identification of participants likely to make important scholarly contributions to proceedings. Workshops are expected to generate publications or reports that amplify and extend scholarly discourse in the selected field, either in the form of Institute reports or in subsequent individual publications in scholarly journals.

Regional Collaborative Seminars The principal purpose of Regional Collaborative Seminars is to stimulate and deepen collaboration between NYUAD, the Institute, and teachers and scholars in the UAE, the Gulf, and the larger Middle East and North Africa region. Regional Collaborative Seminars cater to the subject areas and disciplines of teachers and scholars in regional institutions and to subject areas that have special scholarly or policy significance in the region. The Seminars are designed to enable the Institute to encourage sustained and continuous regional scholarly communication among established and younger scholars over time. Seminars will normally involve 15-20 participants, at least 50% of whom will be drawn from the region. Typically meeting for 3-4 days in Abu Dhabi, Seminars will be structured to nourish discussion in a measured and unrushed setting that encourages collegial exploration and discussion. In order to achieve sustained disciplinary dialogue within a regional network, each Seminar will meet at regular intervals over two to three years. Invitees will include some regular, and some fresh, participants in every session and will encourage informal exchanges and information sharing among successive cohorts of Seminar participants in each field chosen for Seminar focus. Seminars are not expected to generate formal publications, but their work will be the subject of ongoing public reports by the Institute. The Faculty Director may exercise discretion in eliciting Seminar proposals from scholars in the region.

Distinguished Lectures The NYUAD Institute regularly hosts public lectures by scholars, experts, and policy makers of distinction in their field. These lectures are open to the public and are intended to contribute to public discussion in Abu Dhabi of major topical issues of concern in the humanities, arts, sciences, and social sciences. Special Series Each year the Institute organizes by invitation two series of lectures or seminars on a given theme of topical significance for Abu Dhabi and the Middle East. Each series is open to the public and typically entails 4-6 events scheduled over a period of weeks. These series are normally designed in tandem with programming at 19 Washington Square North, which is the New York venue at New York University for NYUAD programs. Events at both venues may or may not involve the same lecturers or seminar participants, but thematic complementarities and synergy will be within each series.


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Conversations with Authors

Normally on a monthly schedule, the Institute hosts a conversation with a distinguished author on the subject of a significant recent publication, which may be new, a republication, or translation of an existing work. Either the invited author or the interviewer is a full-time faculty member of NYU/NYUAD. The Conversations, which are open to the public, are designed to encourage conversational, informal exchanges between principals and audiences and to enable audiences to meet authors for follow-up conversations in after-event settings.

Film Series, Performances, and Exhibitions The Institutes mission includes a strong commitment to establishing a presence in, and contributing to, the rapidly growing arts community in Abu Dhabi, especially in view of NYUADs eventual location in the arts-rich environment of Saadiyat Island. To advance this mission, the Institute will sponsor and support film series, performances, and exhibitions to leverage the established Schools, Institutes, and Centers at Washington Square, which possess expertise and capacity to mobilize substantial arts and cultural resources that would enrich NYUADI programs in Abu Dhabi. Because the structure of potentially relevant events will vary substantially in scale, content, duration, target audiences, and artistic criteria, the Advisory Committee does not specify detailed requirements for submissions of proposals and supporting materials. Rather, it encourages interested Program Organizers to initiate discussions with the Faculty Director about program opportunities and to develop responsive proposals for Advisory Committee review. The Committee also recognizes that the Faculty Director will independently invite and stimulate such proposals that may be of potential interest and that would subsequently be submitted to the Advisory Committee.

3. Stipends and Honoraria

a. The Institute cannot provide general salary support or course-offset

compensation. Allowable stipend levels will be prudent and reasonable as determined on the basis of work-time estimates provided in a POs Commitment Memorandum.

b. NYUADI stipends for Program Organizers or staff will provide remuneration for administrative and planning services expressly and exclusively related to preparing Institute events. NYUADI honoraria will be provided for individuals who make intellectual and scholarly contributions to Institute eventsby delivering a keynote address, participating as an author in Institute Conversations, delivering a distinguished public lecture, writing scholarly or working papers, and by undertaking leadership responsibility as chair of an Institute event. Honoraria are not provided to individuals invited to participate in Institute-sponsored events unless their participation involves one or more of the special responsibilities enumerated here; nor are honoraria provided for papers not prepared specifically for Institute use and potential publication.


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c. All stipends and honoraria paid by the Institute will require a Letter of Agreement between the Executive Director of Operations and the recipient or author. Payment to NYU employees will be processed through the Universitys Payroll Department and will be subject to withholding taxes. Payment to non-NYU employees will be processed through Accounts Payable and may be considered taxable income. Stipends typically will not exceed $10,000 per individual on the basis of services defined in the Commitment Memorandum, including if necessary a schedule of payments for work completed in stages. Institute honoraria will typically range between $500 and $2000, depending on responsibilities performed. Honoraria for scholarly papers will be paid on a schedule that provides 50% payment when the event is convened and 50% on receipt of a final version suitable for publication. Honoraria for working papers will be provided in full upon delivery of a version suitable for intended distribution and dissemination by the Institute.

4. Proceedings and Publications

a. Unless required by exceptional circumstances, all NYUADI proceedings

are considered to be on-the-record and subject to being excerpted for archival or promotional purposes by NYUADI in text, photo, audio or video formats. Any departure from this norm will require a formal written request to, and advance approval by, the Provost of NYUAD.

b. Pre- and post-event promotion, archiving of events, and the sharing of proceedings and/or outcomes in the form of publications, photos, video/audio clips, NYUAD website presence, or other appropriate forms of communication are key elements of NYUADIs outreach, publicity, and audience development strategies.

c. Copyright for working papers and publications authored by NYU or NYUAD faculty under the auspices of NYUADI will be governed by NYU copyright policies articulated in the Statement of Policy on Copyrights (www.nyu.edu/oaa/policies.html). Working papers and publications written by authors who are not NYU or NYUAD faculty for Institute events will be retained by NYUADI.

5. Air Travel, Hotel Reservations, and Expense Reimbursement.

NYUADI policies and processing will conform to the Travel Policy for NYU Abu Dhabi Institute Programs, which can be consulted at http://nyuad.nyu.edu/institute/travel.html. All Program Organizers and their staff members are expected to have read these guidelines before submitting a Draft Commitment Memorandum to the Advisory Committee.

6. Local Transportation in Abu Dhabi

a. Arrival and departure airport transportation to and from hotels will be arranged by Protravel in accordance with approved NYUAD travel guidelines.

b. NYUADI will provide local transportation from hotels to and from program venues in Abu Dhabi. Event participants will be expected to rely


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exclusively upon the NYUADI-provided transportation for all scheduled events. NYUADI will not be responsible for providing transportation for personal use, e.g., for leisure activities, shopping, or touring.

7. AV and Technical Support in Abu Dhabi

a. Abu Dhabi hotels engaged by NYUADI normally will provide either in-room internet access or business centers with internet connections. Some but not all venues available for NYUADI programs will provide at least limited internet access and power supply outlets, but program participants should not assume such connectivity in all locations. At most venues available for NYUADI programs, there is limited or no access to copy machines or printers. Participants and POs should plan ahead for these needs by requesting these services from NYUADI staff early in the planning process or by making use of the hotels business center for last-minute needs. NYUADI staff will provide relevant information during event planning.

b. PowerPoint projection capabilities will be provided at all venues used by NYUADI, but presenters must supply presentations to NYUADI staff in accordance with the deadlines specified in Part E, page 14, which will permit presentations to be loaded onto NYUADI laptops. Presenters should not plan to use their own laptops for projection purposes.

c. Program Organizers wishing to incorporate videoconferencing into their programs must consult early with NYUADI staff about videoconferencing availability. Most event venues likely to be used for programs involving large audiences in Abu Dhabi will not have suitable videoconferencing capacity. NYUADI will be able to provide videoconferencing capacity for smaller programs hosted at its Downtown Campus. NYUADI staff will provide details on request.

d. Program Organizers with special AV and technology needs such as those associated with film festivals, performances, or exhibits are expected to define their needs fully in their Draft Commitment Memorandum. Local vendor support in Abu Dhabi is able to be organized and engaged only with substantial advance planning and coordination. NYUADI staff will work closely and continuously with Program Organizers to establish necessary local communications and quality controls.

8. Visa Requirements and Processing

a. Program Organizers should be aware that the UAE visa regulations (which can be consulted at www.government.ae/gov/en/visitors/uae/visas.jsp) specify 33 countries for which entry visas for 14 days can be routinely provided upon entry. These countries are France, Italy, Germany, the Netherlands, the United Kingdom, Belgium, Luxembourg, Switzerland, Austria, Sweden, Norway, Denmark, Portugal, Ireland, Greece, Cyprus, Finland, Malta, Spain, Monaco, Vatican City, Iceland, Andorra, San Marino, Lichtenstein, United States, Canada, Australia, New Zealand, Japan, Brunei, Singapore, Malaysia and Hong Kong.

b. For NYUADI guests from countries other than the 33 listed, additional documentation such as Sponsorship Letters and Documentation are


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needed. Program Organizers should advise the NYUADI Academic Program Manager when such documentation is required.

c. Program Organizers are strongly advised, if any of their prospective event principals or participants have visa issues requiring special handling with the Government of the UAE, to inform NYUADI leadership in Abu Dhabi, which will be solely responsible for communications with the Government in regard to such special visa issues.


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PART E. TIMELINES AND SCHEDULES FOR EVENT MANAGEMENT

REQUIREMENT COMPONENT PO DEADLINE NYUADI DEADLINE COMMENT

Program Development

Draft of Commitment Memorandum March 1, May 1, Sept 15, or Dec 1 n/a Dependent on Advisory Committee Schedule

Review and Revision by PO and NYUADI 15 days from date of favorable AC decision 15 days from date of favorable AC decision

Final Draft of Commitment Memorandum 15 days from above n/a

Review and Revision by PO and NYUADI 15 days from receipt of Final Draft of CM 15 days from receipt of Final Draft of CM

Approval/Signature of MOU Upon conclusion of above Review Upon conclusion of above Review

Monthly Progress Report 1st of each month 1st of each month

Monthly Leadership Consultation 5th of each month 5th of each month With Monthly Progress Reports in hand

Travel, Hotel, and Visas

ProTravel Reservations ASAP; work with Protravel on rolling basis Final deadline of one month prior to event

Hotel reservations, blocks Two months prior to event Upon receipt of request

Hotel reservations, with names One month prior to event Protravel will arrange individual rooms

Visa Requirements for non-US nationals Three months prior to event

Visa Requirements: Special Handling Three months prior to event Upon receipt of request

Budget Reporting andMonitoring PO Reporting 1

st of each month

PO-Generated

Documentation Services Working Papers Depends on purpose

PowerPoint Presentations, preliminary count Three weeks prior to event

PowerPoint Presentations, full version One week prior to eventBadges and Nameplates One week prior to event Two days prior to event

Abu Dhabi Venue(s)

and Services Venue Booking Five months prior to event

Selection of caterers Three months prior to event

Brochure Material to Production Text and images: One month prior Upon receipt of text, images

Website Material to Production Depends on purpose

NYUADI Seasonal brochure to Production Text and images: June 1 or November 1 Upon receipt of text, images June for Fall events; November for Spring

AV Services Finalized Upon guest arrival in AD Upon receipt of PowerPoint presentations

Post-Event Publications

TBD

TBD

Any necessary website updates One month post-event Within one week of receipt One update only, all info submitted at once

Selecting/Posting audio/video clips Approx. six weeks post-event Upon receipt from vendor

Transfer of complete audio/video to PO Approx. six weeks post-event Upon receipt from vendor

Post-Event Assessments

PO Assessment Report 15 days post-event

NYUADI Assessment Report 15 days post-event

Review and Comment by NYUAD Leadership 15 days after receipt of Assessments

TIMELINES AND DEADLINES MATRIX: PROGRAM ORGANIZER AND NYUADI


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PART F. POST-CONFERENCE ASSESSMENT TEMPLATE

ASSESSMENT REPORT: PROGRAM ORGANIZER

This Program Organizer assessment should consist of (a) a recapitulation of the Program Goals, Expected Results, and Audience-Development Objectives identified in the Final Commitment Memorandum; (b) an evaluation of the extent to which each was achieved in the substantive execution of the program; (c) an assessment of how, from the Program Organizers perspective, the sharing of responsibilities between the PO and NYUADI as outlined in the MOU, worked out in the planning and organizing of the program; and (d) a confirmation of the prospects for Publications Goals being met as envisioned in the MOU. The Program Organizer also assesses whether and how the experience with the program might lead to follow-up events either in Abu Dhabi or at 19 Washington Square North in future Academic Years, and/or to curricular development and major Research Proposals at NYUAD. Assessment:

ASSESSMENT REPORT: NYUADI

This NYUADI assessment consists of (a) an evaluation of how adequately the planning and management of the event achieved the objectives outlined in each of the Statement of Principles of the MOU, and (b) a retrospective lessons-learned summary commentary on the execution of the program from an operational perspective. Assessment:


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PART G. SIGNATURE PAGE

1. General Acceptance Language

2. Confirmation language stating that Applicant agrees to comply with NYU Travel and Reimbursement policies, as attached.

3. Confirmation language stating that Applicant accepts the principles and

conditions stipulated in this MOU. Accepted by PO:

Name:

Signature

Date:

Accepted by NYUADI:

Name: Marit H. Westermann Provost, NYUAD

Signature

Date:

Documents

Contoh Memorandum of Understanding