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Contractor Safety Management
PPSA Contractor Safety SummitJanuary 2018
Within IP
3
LIFE injury: a fatality, amputation or other life-changing incident involving specific types of injuries (e.g., organ damage, concussion, crushing, degloving, serious burn or fracture); lost or restricted work days are a consideration in the LIFE determination.
Machine Safeguarding
Falls
Motorized Equipment
Harmful Substances or Environments
Driver Safety
How are we doing?
57 57 57
45
28 28 27
1411
510 8 7 11
2010 2011 2012 2013 2014 2015 2016 2017
LIFE Injuries
Employee Contractor
Contractor Safety
1 1 1 0 1
3
FatalitiesIncludes Madrid and Global Cellulose Fibers Mills
5
0 0 ?
Our Expectations: We all are safety leaders
Lead by Example: Safety is Always Ahead of Production
Lead by Example: Have the courage to intervene
Follow the Rules 100% of the time; No Shortcuts
Make the safest way - the easiest way
Ensure Everyone is Prepared to Work Safely
Identify, Correct & Report Hazards
Increase Engagement with Safety Leading Indicators
Invest in Our People
Win-Win solutions and improvements
Contractor Safety Team Structure
Steering TeamIP Executives, IP Manufacturing Leaders, Trucking Company Director, General
Contractor SVP, Mechanical Contractor Owner, General Contractor VP
Pre-Qualification Team (ISN Networld)
IP EHS Execution Team
Mills and Converting
TAPPISafe Implementation
Team
Truck Driver Injury Elimination TeamSupply Chain – Fiber, Raw materials, Goods
Contractor Safety Summit Team
Fiber Supply Implementation
Team
7
Contractor Safety Effort - Timeline
8
2015 2016 2017
PerformanceStandard
Steering Team
1st SafetyLeadership
Summit ProgramElements
IPCCTrainingstarts
4 regional summits
Truck Driver Safety
3 regional summits
ISN inBrazil
Truck driver standards
3rd partyw’houses
3 carrier summits &3 spotter summits
2018
EMEA & Brazil
LIFE – 2011 ISN - 2012
TAPPISafe
Mill Audits
2nd SafetyLeadership
Summit
3rd SafetyLeadership
Summit
4 carriersummits
Regional Contractor Safety Sessions 2016 & 2017
9
New Bern
Columbus
Flint River
•Shelbyville
Why is this so important?
Why is this so IMPORTANT?
Showing Commitment:Regional Contractor Safety Summits
7 Regional Contractor Safety Summits>400 small & regional contractors & 23 facilities
6 Truck Driver Safety Summits
What have we learned?- Liked the emphasis on people- Liked the IP leadership involvement- Safety information was not reaching
the field- Liked the meeting’s breakout sessions
where they provided us feedback- Not all of the IP Contract Coordinators
are walking down job sites & have the skills needed
- Liked the EHS Work Plan template- Not comfortable submitting
observations & near-misses - IP was motivating them to improve
their safety- Please standardize.....
12
Examples
13
Paper Mill
Power House
Pulp MillLittle consistency between sites & areas
Contractor Safety Performance Standard
14
6 Minimum Requirements
1. Contractor pre-qualification process.
2. Site-specific EHS orientation for contractors.
3. IP Contract Coordinator.1. EHS Work Plan
4. Contractor on-site EHS Specialist.
5. Event reporting, investigation, and corrective action procedures.
6. Management system to sustain contractor EHS performance.
Pre-Qualification Process
15
One Gate: Substance Abuse Program
5 Components1. Fatalities in last 3 years 20%2. TIR, LWIR, & Severity Rate 20%3. Safety Polices & Procedures 20%4. Written Programs 20%5. Post Job Evaluations scores 20%
LWIR
A
B, C& F
Site Orientation
16
We do NOT provide safety training for our contractors
Site specific orientation
Standardized to one platform
We Provide Script to TAPPISAFE
Updated annually by sites
Working on smartphone/tablet functionality
IP Contract Coordinator
17
1. Ensures pre-qualification is done2. Ensures site orientations are
taken3. Fills out the EHS Work Plan and
walks down the job with the contractor
4. Performs periodic audits5. Completes a post-job evaluation
IP Contract Coordinator (IPCC): The IP individual responsible for the contractor. The IPCCworks with the contractor EHS Specialist in planning the job using the EHS Work Packet,performs periodic audits during the job, and once complete, conducts a post job review. Thisdoes not have to be a full time position.
EHS Work Plan- General information- Key contact & EHS info. - Hazard communication- Required procedures, &
permits - Start / Stop Work criteria - Signatures of all technicians
Over 1,800 trained in the U.S.
EHS Specialist
Roles and Responsiblities- Ensures everyone has been through the
site orientation - Works with the IPCC to fill out the
EHS Work Plan- Shares the EHS Work Plan with the team.- Conducts periodic audits- Participates in the daily toolbox meetings
and the Pre-Job Safety Assessment- Manages any incidents if they occur- Ensures the team is properly trained - Maintains personnel list and contract info- Ensures all work permits are completed- Completes Post-Job Assessment checklist
before departure
EHS Specialist: The contractor employee who is the EHS trained individual who is the liaison between the IP Contract Coordinator (IPCC) and the contracting team. The number of EHS Specialists required depends on the type of work an size of crew.
Contractor # of EHS Crew Size Specialists
1 - 20 1 Part time21 - 40 1 full time41 - 60 2 full time61 -80 3 full time81+ 4 full time
Training RequirementsPart Time – OSHA 10 hourFull Time – OSHA 30 hour
Eastover Mill’s Improvement
Contractor Injuries
2012 - 2015
2016 – 2017ytd
A Mill Success Story
LIFE lessons
IP
Sends out throughISN
Contractors
Distribute to all layers of your organization
World ClassContractor SafetyManagement Elements
National Safety Council – Campbell Institute22
10%
10%0%
10%
Contractor Safety - 2025
IP is considered a safety leader Contractors see safety as a competitive advantage Mill safety committees include Contractors Contractors feel part of the family – participate in site safety activities Safety procedures are standardized around the industry Each contractor is focused on their own leading safety indicators Safety management software is open platform Pre-qualification can be performed by multiple 3rd party providers Pre-qualification is based on the employee and not just the contractor company Post-Job evaluations are shared around the industry Leading & lagging site safety performance includes contractors Everyone goes home safe at the end of the day Off-the- job safety is equally as important as on-the-job safety Shift from injury-free to pain-free
And...Thank You