5th

Convocation Ceremony Malvern International Academy

CONVOCATION

GUIDELINE

2017

16th December 2017 (Saturday)

Level 3, Pullman Kuala Lumpur City Centre

Hotel & Residences

TABLE OF CONTENT

No. Content

Before, During and After Convocation Ceremony

1.0 Convocation Fees, Photography and Gown

2. 0 Collection of Graduates Robe

3.0 Returning of Graduates Robe

4.0 Rehearsal and Convocation Ceremony

5.0 Parking System

6.0 Graduates Dress Code and Appearance

7.0 Parents / Guests Attire

8.0 Rules and Etiquette during the Convocation Ceremony

9.0 Further Information / Enquiry

Tentative for Convocation Ceremony day

Hotel Map

Convocation Attendance Form Appendix 1

Guest Registration Form Appendix 2

Alumni Form Appendix 3

Dear Graduates,

On behalf of Malvern International Academy, we would like to welcome everyone to

this graduation ceremony. We congratulate and celebrate all that you have achieved as you pass

from graduands to graduates. Graduation is the culmination of hard work and a major milestone

to success. It is a proud moment for you and for all your family and friends who have supported

you over the years.

This guideline is prepared as an effort to help the graduates in planning and attending

the ceremony. Our goal is to provide a graduation ceremony that is both dignified and

memorable; your support in attaining that goal is greatly appreciated.

We hope that this information will be able to guide you. However, please remember,

these are just some of the general guidelines. This guideline does not cover all the possibilities

and/or questions which may arise in your individual case. If you have any questions we will be

available to help you. Contact us by phone; 03-2032 3001/ email:

convocation@malverninternational.edu.my or refer to our website

www.malverninternational.edu.my. We are looking forward to your participation in this very

important event.

“Congratulations.”

Thank you.

Before Ceremony

NO. ITEMS REMARKS

1. Check the letter of invitation to attend the

Convocation Ceremony.

Invitation Letter & its attachments (Convocation

Attendance Form & Alumni Form)

2. Submission of Convocation Attendance

Form

Appendix 1 and Appendix 2; Submit before 8th

December 2017 with payment receipt at Finance

Counter, Malvern International Academy (11th floor).

3. Download the session schedule from the

Malvern International Academy website.

Download Convocation Guideline from our website

www.malverninternational.edu.my

4. Convocation fees payment:

- RM550 (early bird RM500 if payment

made before 3rd December 2017) to

attend the Convocation Ceremony on 16th

December 2017.

Mode of payment:

a) Bank-in to AKADEMI ANTARABANGSA

MALVERN SDN. BHD. Account No:

3104958601 (Public Bank Berhad).

Write your full name, I/C number and mobile

number on the bank-in slip and email to

convocation@malverninternational.edu.my.

b) Cash or cheque directly to Finance Counter,

Malvern International Academy (11th floor)

before 8th December 2017. All cheque should

be made payable to AKADEMI

ANTARABANGSA MALVERN SDN. BHD.

5. Tracer study & Alumni Form a) Fill up graduate information on the Tracer

studies website starting from 4th to 15th

December 2017 : http://graduan.mohe.gov.my

(all programmes except Vocational

programmes).

b) Bring along the printed copy of tracer study &

Alumni Form (Appendix 3); and submit during

registration.

During Ceremony

(16th December 2017, Level 3, Pullman Kuala Lumpur City Centre Hotel & Residences).

NO. ITEMS REMARKS

1. Convocation Guideline Must bring along on 16th December 2017.

2. Register at Registration Counter 8:00AM at registration counter with your MyKad /

Passport.

3. Received (2) Booklet and Hi-Tea

entrance coupon for guest.

8:00AM at registration counter

4. Collection of Graduating Robe 8:00AM at Pullman Three - Student Robing room

5. Rehearsal for Convocation Ceremony 8:30AM at Grand Ballroom - Convocation room

6. Convocation Ceremony 10:30AM at Grand Ballroom - Convocation room

7. Hi-Tea 1:00PM at Pullman Four-Eight - Hi Tea Room

After Ceremony

NO. ITEMS REMARKS

1. Return convocation robe Pullman Three - Student Robing room immediately after

convocation ceremony

1.0 Convocation Fees, Photography and Graduation Gown

1.1 Convocation ceremony Attendance and Fees:

1.1.1 RM550 (early bird RM500 if payment made before 3rd December 2017)

to attend a Convocation Ceremony on 16th December 2017.

1.2 Convocation ceremony Fees include the following items:

1.2.1 Entrance to the main hall and the Hi-Tea Hall for 3 people including the

graduate. Additional guest would be charged RM150 per person.

1.2.2 Photography

a. 1 copy of 8R (8” x 10”) stage photo (Full pose)

b. 1 copy of 8R (8” x 10”) stage photo (Half pose)

c. 1 copy of 8RW (8” x 12”) group photo

d. 1 copy of CD (2 individual photo)

1.2.3 Graduation Gown

e. 1 suit of black gown

f. 1 piece of color hood

g. 1 piece of mortar board

h. Charges will be applied for any damage / loss of gown set

2.0 Collection of Graduates Robe

2.1 Please be informed that the distribution of the robes will be made on the ‘first

come first serve’ according to your size chosen. It is advisable for graduates to

collect the robes as early as possible. A deposit of RM200 or driving license or

MyKad will be collected from the student for the rental of graduation attire. This

deposit is fully refundable after the rental items are returned.

2.2 Graduates may collect his/her robe after their registration at Student Robing

Room.

3.0 Returning of Graduates Academician Robe

3.1 Graduates have to return the robes immediately after the convocation ceremony

at Pullman Three - Student Robing room.

3.2 Failures to return the robe on time will result in fine or suspension of your

transcript and certificate.

3.3 You can collect your driving license or Identification Card or refund your

RM200 deposit after return the robe in good condition.

4.0 Rehearsal & Convocation Ceremony

4.1 The tentative for rehearsal and the convocation ceremony as follows:

Date : 16th December 2017

Registration Time : 8.00 AM

Rehearsal Time : 8.30 AM

4.2 The rehearsal is COMPULSORY for all graduates. Those who fail to attend the

rehearsal will NOT be allowed to join the ceremony.

5.0 Parking System

5.1 Parking charge is at flat rate of RM10.00 net per entry with validation during the

event.

6.0 Graduates Dress Code and Appearance

6.1 All graduates must observe the following Dress Code:

6.1.1 Attire

Male Graduates:

Formal Attire

o Black-colored long pants

o White-colored long sleeve shirt

o Neck Tie

Female Graduates:

Formal attire

o Black-colored long pants/skirt

o White-colored long sleeve shirt/blouse

OR

Traditional Attire

6.1.2 Shoes

Male Graduates:

Formal Black-Colored Leather shoes.

Female Graduates:

Formal Black-Colored Leather shoes.

6.2 All graduates must observe the following Appearance:

Male / Female Graduates

The hair should be neat and smart.

7.0 Parents / Guests Attire

Male / Female attire:

Traditional

Batik

Formal Suit

*Children below 12 years old are not allowed to enter the hall during the convocation

ceremony.

8.0 Rules and Etiquette during the Convocation Ceremony

8.1 To ensure that the ceremony, which is a once in a lifetime event for many of you,

is conducted with dignity, honour and solemnity that you as well as your parents

certainly deserve after a long and an arduous struggle, the College requests that

you give your full cooperation not only by personally observing the rules of

etiquette listed below:

a. Persons leaving the hall or moving about during the Convocation

Ceremony will destroy its solemnity, dignity and honour. Therefore, your

guests and you are kindly requested to remain seated in the hall until the

ceremony is completed.

b. You, as well as your guests, are advised to go to the toilet before the

ceremony so that you can fully comply with the above rule.

c. The taking of photographs or any form of audio-visual recording by

anybody other than the officially appointed photographs is strictly

prohibited.

9 Further Information / Enquiry

9.1 Should you have any further enquiries, please do not hesitate to contact us at the

following numbers; 03-20323001 or email at

convocation@malverninternational.edu.my.

5TH CONVOCATION TENTATIVE PROGRAMME

AGENDA

8.00am : Arrival of students and parents / Registration

8.30am : Rehearsal

9.30am : Guest entrance into the hall

10.00am : Arrival of VIP / VVIP

10.30am : Procession of graduates into the hall

10.45am : Welcoming speech by Emcee

10.55am : Main Procession

11.00am : National Anthem

11.05am : Recitation of Doa

11.10am : Speech by President

11.20am : Opening declaration by Guest of Honour

11.25am : The conferment of scrolls for graduates

12.15pm : Announcement of Best Student Award

12.30pm : Valedictorian speech

12.45pm : Closing declaration by Guest of Honour

12.50pm : Procession leaves the hall

1.00pm : Refreshment

2.00pm : Disperse

Location Map

APPENDIX 1

GRADUATION ATTENDANCE FORM 5th CONVOCATION CEREMONY

a. Personal Information

Name : __________________________________________________________________________________________ Student Reg. No : _____________________________ NRIC / Passport No :_________________________________ Programme of Study ( # ): MBA BABA DIA DBS DCT DHM FIB CBS SKILLS PROGRAM PROFESSIONAL Current Mailing Address : ___________________________________________________________________________ ________________________________________________________________________________________________ E-mail :_____________________________ Telephone ( M) : ______________ (H) : __________________

b. Attendance ( # )

I shall attend the Convocation and receive the diploma/certificatein person. A mode of payment for RM550 (early bird RM500 if payment made before 3rd December 2017) drawn in favour of “Akademi Antarabangsa Malvern Sdn. Bhd.” Account No. : 3104958601 (Public Bank Berhad) is enclosed as fee for receiving the scroll in person.

I shall not attend the Convocation.

c. Robe Size ( # )

S M L XL Date : _______________________ Signature of Graduand : ______________________

DEADLINE FOR SUBMISSION: 8th December 2017 ( FRIDAY )

PS: # Please tick ( √ ) the box applicable to you.

APPENDIX 2

GUEST REGISTRATION FORM

Guest Name 1: ___________________________________________

Guest Name 2: ___________________________________________

Additional Guest: _________________________________________

(An additional guest would be charged RM150)

*Please attach this guest registration form together with attendance form and payment

receipt.

APPENDIX 3

ALUMNI FORM

INSTUCTIONS: PLEASE COMPLETE FORM WITH CURRENT DETAILS (CAPITAL LETTERS).

FULL NAME : _____________________________________________________

MYKAD/ PASSPORT NO. : ______________________ DATE OFBIRTH: __________________

NATIONALITY : _____________________________________________________

GENDER : _______________________ MARITAL STATUS: ______________

PROGRAMME / COURSE : _________________________________ YEAR: _____________

HOME ADDRESS : _____________________________________________________

_____________________________ POSTCODE: ___________

PRESENT OCCUPATION : _____________________________________________________

NAME OF EMPLOYER : _____________________________________________________

MOBILE NO. : _____________________________________________________

E-MAIL : ______________________________________________________ I, _______________________________________ THE UNDERSIGNED, DO HEREBY DECLARE THAT THE PARTICULARS IN THIS APPLICATION FORM ARE CORRECT. ____________________________ ___________________________

SIGNATURE DATE

PERSONAL INFORMATION

DECLARATION

QUESTIONNAIRE FORM Series Number : Questionnaire Objectives:

1. To gather data for graduate’s working experiences status and details.

2. To identify the demand of the graduate’s specialization market in the industries.

3. To identify the demand of the graduate’s job in the industries.

Instructions: Please (√) tick your chosen answer in the box with pen/pencil. PART A: GRADUATE’S INTRODUCTION

1. Age

18-20 year olds 21-23 year olds 24-26 year olds 27-29 year olds 30-32 year olds 33-35 year olds

2. Gender

Male Female

3. Race

Malay Chinese Indian Other - Please state other : ___________________

4. Are you working?

Yes (Next, please answer PART B only.)

No (Next, please answer PART C only.)

PART B: CAREER INFORMATION

5. Do you get the job that is related to your studied course at Malvern International?

Yes No (If the answer is NO, please mention your current job field.) Mechanic Electrical / Electronic Civil / Infrastructure Information Technology Publisher / Printing Non-metal Other - Please state other : _______________

6. Period of the unemployed; soon after you finish your study.

Less than 1 month 1 – 6 Months 7 – 12 months More than 12 months

7. Job level.

Executive / Manager Engineer / Asst. Engineer Supervisor Tutor / PPLV Technician Operator Other - Please state other : _______________

8. Monthly salary.

Less than RM400 RM400 – RM800 RM 801 – RM1500 More than RM1500

9. The training provided by Malvern International is related with the current job scopes.

Really Disagree Disagree Not Sure Agree Really Agree 10. Method to get the job.

Open Interview Written Application On-line On-the-Job Training Other - Please state other : _______________

11. Employment sector.

Government Private Self employment

12. Working base.

Sarawak Sabah Kelantan Terengganu Pahang Johor Melaka Negeri Sembilan Perlis Kedah Pulau Pinang Perak Selangor Kuala Lumpur (W.P) Labuan (W.P) Putrajaya (W.P)

Other country - Please state other country : ____________________________

PART C: GENERAL INFORMATION

13. For unemployed graduate; what is your plan?

Further study (Next, please answer QUESTION NO. 16 and NO. 17 in PART C only.)

Job seeker (Next, please answer QUESTION NO. 18 in PART C only.)

14. If you further your studies; please state the academy institution.

Public University Private University Institusi Kemahiran / IKM / KKTM Polytechnic College College University

15. State the studied level that is taken.

Advanced Diploma Diploma Certificate SKM - Please state SKM : _______________________

16. The reason you still the job seeker.

Job scopes did not fit. Salary did not meet expectation. Offered job did not suitable with study field. Refuse to work to other country. Other - Please state other : __________________________________________________

Thank you for your participation and support for this questionnaire. All the details will be considered as private. For more information, please contact:

Registration Personal, Convocation Committee Malvern International Academy, 11th Floor, Plaza First Nationwide, 161, Jalan Tun H. S. Lee, 50000 Kuala Lumpur. Tel.: 03 – 20323001 Fax.: 03 -20313228