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Conway High School
Teacher Handbook
The Iceberg is Melting
Do you feel the sense of urgency for change?
Are you willing to try something new even if it isn’t your idea?
Are you willing to take risk?
Are you wiling to stay the course even when there is resistance?
Are you willing to be part of a TEAM?
People and organizations are not defined by the kind of situations that surround them;; but rather by the decisions that they make amidst them all. Change will always be constant, as we oftentimes
utter;; but our approach towards it will make the difference.
I have come to the frightening conclusion that I am the decisive element. It is my personal approach that creates the climate. It is my daily mood that makes the weather. I possess tremendous power to make life miserable or joyous. I can be a tool of torture or an instrument of inspiration, I can humiliate or humor, hurt or heal. In all situations, it is my response that decides whether a crisis is escalated or de-escalated, and a person is humanized or de-humanized. If we treat people as they are, we make them worse. If we
treat people as they ought to be, we help them become what they are capable of becoming.”
-Haim Ginott
Table of Contents
Daily Schedule Calendar and Important Dates
School Calendar Student Calendar
Academic Information Course Expectation Grading Policy Graduation Requirements and Program of Study
Academic and Student Support Tutoring Students Unit Recovery
Grading, Testing and Dates Gradebook Grade Change Forms and Transfer Grades Testing Cheating REPORT CARD AND INTERIM REPORT DATES FOR 2015 – 2016
Attendance Policies and Procedures Attendance Attendance Procedures at the beginning of the Semester Procedures To Enter Attendance into PowerSchool Make-Up Assignments After Absence Tardiness to Classes
Student Conduct - Discipline Discipline Procedures
FINANCIAL PROCEDURES Fundraisers Funding and Requisitions Receiving/Turning In Money from Students Purchase Orders Purchasing Cards Student Activity Accounts Personal Checks Professional Leave/Travel Funds
Guidance Guidance Referrals Reporting Neglect
Prevention of Bullying & Harassment of Students Bullying and Harassment
Security and Safety Classroom Safety/Crisis Management Alarm Codes
Teacher Expectations and Responsibilities Professionalism Expectations Lesson Plans/Agendas
Special Education/Teacher Responsibility IEP Meetings/Staffings Special Education Testing Center 504 Meetings Homebound/Homebased Instruction Social Media and Teacher Communication Dress Code Duty Keys/Swipe Cards Clubs/Activities Safe Schools Training Videos
Work Calendar and Staff Development Employee Workday Teacher Work Calendar Staff Development Calendar
Technology Technology Computer Usage PDL The Technology Fee Digital Content Teacher Leave Absences/Substitute Teachers Sick Leave Bank Procedures Regarding Absences Sick Leave Personal leave Workman’s Compensation
Teacher/Student Travel Field Trips Out of District Travel Field Trip Requests Travel Checks Homebound Purchasing Card Procedures and Regulations
Rental Car Program Meals for Students Submission of Travel
Other Information Monthly Meetings Parent Conferences Teacher/Staff Parking
Miscellaneous Information Announcements Student Passes Telephone Usage Cell Phone Policy (Student) Department Chairperson Smoking and Other Tobacco Use Inductions Open House Parent Conferences Modification or Construction of Facilities Through the Use of Private Funds Vendors Student Trips Not sponsored by a School School Volunteers Voice Mail Graduation Facility Usage Student Logins Sign-Out/Sign-In Leaving Campus During the Day Coverage for Classroom Faculty/Staff Extensions Who to Contact
Daily Schedule
Conway High School
Bell Schedule 2015 - 2016
7:35 Search Lines Open 7:45 Attendance, Media, and Guidance Offices Open 8:05 Warning Bell
8:10 – 8:20 Go Time - 4th block
(includes: breakfast, announcements, pledge, device pickup, etc.)
8:25 – 9:55 1st block 10:00 – 11:30 2nd block 11:35 – 1:40 3rd block & Lunch 1st lunch 11:45 - 12:05
(Science, Math)
2nd lunch 12:30 – 12:50
(Special Education, Social Studies, CATE)
3rd lunch 1:20 - 1:40
(PE, JROTC, For. Lang., English, AVID, APEX, Fine Arts)
1:45 - 3:15 4th block Upon arrival, students may remain in the cafeteria, play basketball in the gymnasiums, or visit in the media center. The attendance office opens at 7:45 AM. Students should not arrive on campus until 7:35 AM and must leave campus by 3:45 PM unless supervised by an adult. Supervision of students begins at 7:40 AM and ends at 3:45 PM.
Calendar and Important Dates
School Calendar Google Calendar - Must be logged into Google Account to access calendar.
Student Calendar HCS 2015-16 School Calendar
Academic Information
Instructional Coaches: Kay Sellers - [email protected] Emily Murphy - [email protected]
Course Expectation Teachers are required to provide course information, expectations, and standards to students and parents. These information must clearly define work expectations as well as the means by which student grades will be determined.
Grading Policy CHS adheres to the South Carolina Uniform Grading Policy. A numerical grade of 69 is hard to defend to a student and/or his parents/guardians. In the event a final grade of 69 is calculated, administration reserves the right to ask the teacher to audit the grade. A final grade of ‘FA’ will be assigned to students who failed due to attendance. Teachers MUST be able to explain students’ grades to parents and/or administrators. A student’s grade may not be reduced for disciplinary reasons.
Teachers will NOT give “extra credit” assignments as part of a student’s grade. If a teacher wants to assist students with grade improvement, he/she should consider allowing the student(s) to retake assessments or utilize unit recovery options. Teachers teaching the same or similar courses MUST utilize the same grading weights and categories for grade calculations in PowerGradebook. For example, Algebra I teachers must decide if homework will be graded or not, how tests are to be weighted, etc. Teachers should enter grades into PowerTeacher Gradebook in a timely manner and should adhere to all end-of-grading period timelines. Horry County High Schools will utilize three categories in the PowerTeacher Gradebook and will use the same category percentages. Category weighting will be as follows: Major Assessment: 50% Mid-Level Assessment: 30% Classwork/Homework, Daily Grades, etc: 20% Digital Content will be graded in accordance with Horry County School District guidelines.
Graduation Requirements and Program of Study Program of Study
Academic and Student Support
Tutoring Students It is strongly encouraged that teachers provide at least one day a week before or after school when students can meet with the teacher for tutoring. Teachers may NOT receive payment for tutoring students enrolled in their classes.
Unit Recovery Students who demonstrate good work ethic, attendance, and behavior, but do not pass an academic course by a margin of less than 9 points, may have the opportunity to participate in the CHS unit recovery program. Students who have shown great improvement in their work ethic, attendance or behavior may also have the opportunity to participate in Unit Recovery. Unit Recovery, which will be
offered at the end of each term in all core areas, will utilize both the APEX Learning program and teacher-led instruction. Students are only allowed to participate in Unit Recovery with the recommendation of his/her teacher in the specific subject area. Teachers may also utilize the Unit Recovery concept throughout the term through the use of digital content or teacher-made materials.
Grading, Testing and Dates Gradebook It is imperative that you check your gradebook setup at the beginning of each term. If you have questions regarding the setup, please see your PowerTeacher Contact: Tiffany Collins - [email protected]
Grade Change Forms and Transfer Grades
If you make changes in your gradebook after the grade has been stored, you will need to submit a grade change form to Velna Allen.
When a new student enrolls, you will receive an email with his/her transfer grades. Please enter these transfer grades in your gradebook in a timely manner. A grade change form is not required for transfer grades.
Testing
Teacher Assessments: Preparing, administering, and evaluating tests are important parts of the instructional activities of teachers. Teachers may not permit students to correct/grade other students’ work or compute/view other students’ averages. Teachers should monitor students closely during testing to discourage cheating. Standardized Assessments: Standardized assessments are used to determine our SC Report Card Rating;; therefore, how the public views us is directly related to our results. The roles of test administrator and monitor are essential to student achievement. All teachers will assist with the administration of standardized assessments.
Cheating If a teacher has proof that a student has cheated on an assignment, the student should receive a zero for that assignment and should not be permitted to make up the assignment. We recommend that you discuss the incident with an administrator before you assign the zero. The administrator will record the incident. The teacher must call the student’s parent and inform the parent of the student’s action and the consequences. Cheating is classified as an academic violation, not a disciplinary one;; therefore, you should not make a disciplinary referral.
REPORT CARD AND INTERIM REPORT DATES
FOR 2015 – 2016
End Date for 1 st Interim Report (22 days) Monday, September 21, 2015
Interim Reports Issued Monday, September 28, 2015
End 1 st Quarter (45 days) Friday, October 23, 2015
Report Cards Issued By Friday, October 30, 2015
End Date for 2 nd Interim Report (22 days) Tuesday, November 24, 2015
Interim Reports Issued Friday, December 4, 2015
End 2 nd Quarter (90 days) Thursday, January 14, 2016
Report Cards Issued By Friday, January 22, 2016
End Date for 3 rd Interim Report (22 days) Thursday, February 18, 2016
Interim Reports Issued Thursday, February 25, 2016
End 3 rd Quarter (135 days) Tuesday, March 22, 2016
Report Cards Issued By Wednesday, April 6, 2016
End Date for 4 th Interim Report (22 days) Friday, April 29, 2016
Interim Reports Issued Thursday, May 5, 2016
End 4 th Quarter (180 days) Thursday, June 2, 2016
Final Report Cards Issued By Friday, June 3, 2016
Attendance Policies and Procedures
Attendance Maintaining accountability for student attendance is an area that requires the dedication of everyone in the building. Regular attendance in class is core to instructional success, school climate, accurate scheduling and a safe environment. As a shared responsibility, the administration commits to more consistent and timely follow-through. We ask that faculty work with us in our commitment to improve our attendance procedures.
TAKE accurate daily attendance in each and every class using PowerSchool within the first 15 minutes of the block. Teachers are expected to leave updated class rosters for substitute teachers.
Attendance Procedures at the beginning of the Semester 1. Check your Power School roster and/ or schedule of all students to confirm that they are in the correct class. 2. On the first date that a student enters your class, code an E in your attendance/ grade book. 3. If a student’s name is not on your roster or if he/ she does not have an updated schedule, send him/ her immediately to the guidance office. DO NOT allow students whose names are not on your roster to sit in your class. 4. The names of students, who have had schedule changes out of your class, will no longer appear on your Power School roster.
Procedures To Enter Attendance into PowerSchool 1. All attendance should be entered into PowerSchool by 3:45 each day.
2. If you are absent your substitute should submit your attendance to Ms. Gail Johnson by the end of the day. Please leave clear, concise instructions concerning attendance for your substitute. It is the responsibility of the teacher to verify the accuracy of attendance submitted by the substitute. Please remind students who have been absent from your class that they are to bring to the attendance office, within three school days of their absence, a note from their parent/guardian and/or doctor.
Make-‐Up Assignments After Absence Absent students have the opportunity to make up work following their return to school. Assignments/Tests may be made up after school, during lunch, or prior to the start of a school day provided the student has made arrangements with his/her teacher. It is the responsibility of the students to become fully informed about missed work and to complete work in a prompt manner upon their return. Students who cut a class may be denied the opportunity, at the discretion of the teacher, to complete missed work for credit.
Tardiness to Classes Chronic tardiness to class has a significant impact on learning for the student who is tardy as well as the other students in class. Tardiness of even less than a minute can prove disruptive to the introduction of the day’s learning activities;; therefore, it is imperative that all teachers adhere to the tardy policy. All tardies should be reported to administration via email by 3:45 that day.
A tardy is defined as not being inside the assigned classroom when the tardy bell rings.
Consequences Unexcused tardies will be dealt with in the following manner:
• 1st tardy - Warning • 2nd tardy - In-School Suspension (ISS) • 3rd tardy - OSS pending Parent Conference • 4th tardy - 1 day OSS • 5th tardy - 2 days OSS • 6th tardy - 3 days OSS
7th tardy - OSS/Recommendation for expulsion Tardy Due To Late Bus All students who arrive on school buses after the 8:10 AM bell will be issued a late bus pass in the cafeteria. It is the student’s responsibility to obtain this pass and present it to the teacher.
Student Conduct - Discipline
Discipline Procedures Creating and maintaining a positive school climate is everyone’s job. As educators and CHS employees, we are always on duty! Before a referral is sent to an administrator, the teacher must make parent contact and log the communication in PowerSchool. If the behavior is a major infraction, a disciplinary referral should be written;; however, the teacher should still make contact with the parent/guardian. Please report inappropriate behavior to the correct administrator. Discipline referrals should be sent by email. Please be specific and explain in detail the behavior you observed. Referrals should be objective and should not contain personal opinions. Administrators are assigned based on the last name of the students. Students Whose Names Begin with
A-E are assigned to: Jimmy McCullough F-J are assigned to: Chip Hennecy K-R are assigned to: Tanika McKissick S-Z are assigned to: Brian Conary
In the event, a teacher needs immediate assistance, call extension 63000 and an administrator will be dispatched to your location.
FINANCIAL PROCEDURES
Sophia Dennison: Bookkeeper - [email protected]
Fundraisers CHS Fundraiser Form All fundraising activities MUST have prior approval by Velna Allen, per district policy. This includes ALL fundraisers that will bear the name of Conway High School, involve any of our students, or involve any CHS booster club. Each booster club may be asked to provide a financial statement to
the principal at the end of each school year. All fundraising involving food products must adhere to the HCSD Nutritional guidelines. In an attempt to minimize fundraising and to not have repetitive fundraisers, several larger organizations have pre-selected their fundraising opportunities. Following is a list of pre-determined fundraisers. CHS Athletic Booster Club has exclusive rights to fundraisers conducted at athletic events. Any other club who wants to conduct a fundraiser at an athletic event must have permission from the Athletic Director and the principal. Athletic Fundraiser Form
Funding and Requisitions Teachers/Staff must get prior approval for purchases by completing a requisition form. No one should purchase items without a Purchase Order (PO). There are no reimbursements. Requisition Form
Receiving/Turning In Money from Students For your own protection, an employee should never receive money from a student without giving him/her a receipt or having the student sign the teacher receipt form. If possible, please turn in ALL money to Ms. Dennison on the day collected by 2:00 PM to be kept secure until the next day’s deposit. ALL money collected must be turned in daily prior to you leaving campus. In the event that Ms. Dennison is unavailable, the money MUST be given to Mss. Hickman in the front office. Do not leave money in a classroom overnight.
Purchase Orders A purchase requisition MUST be completed before ANY purchases can be made. This form is available using the link below. After you complete the purchase requisition, you must get it approved by your Department Head before it can be submitted to Ms. Dennison for processing. Ms. Dennison will check the account to be charged and make certain funds are available (please be sure to list the account name on the requisition). Once the funds are verified, she will then enter the requisition into the computer and electronically submit it to Mrs. Allen for her approval. Please allow 1 to 2 days for this process to take place. Once approved a purchase order will be generated and the purchases can be made. This will also be the case for any and all purchasing card transactions. Warning: If you purchase anything without a purchase order, you have bought it yourself. You will not be reimbursed.
Once the items have been purchase, please submit all receipts to Sophia Dennison. Purchase Requisition
Purchasing Cards New district guidelines limit the number of persons at each school who may be issued a purchasing card. However, the district has issued each school a limited number of “generic” school purchasing cards. Should you need to make a purchase with one of these cards, you will need to complete a purchase requisition and once it has been approved by Mrs. Allen, you will need to see Ms. Dennison to get the card and make the necessary purchase (s). All school credit cards are to be used for school related purchases ONLY and require a purchase order. In the event of an “emergency” purchase or in the event that Mrs. Dennison is unable to enter a requisition for approval, an employee MAY be allowed to use a school purchasing card once written approval is received from Mrs. Allen via email and the amount to be spent is less than $500.00.
Student Activity Accounts Some teachers have access to student activity accounts. It is the responsibility of the teacher who is in charge of the account to ensure the account balance at the end of the school year is not in a deficient situation. Horry County School District will not allow us to carry a negative account balance from one fiscal year to the next. Should a student activity account have a negative balance on the last day of school, the teacher should submit a plan for correction to Sophia Dennison prior to leaving campus. Failure to do so may result in the teacher being denied future access to the account.
Personal Checks The school district no longer permits the bookkeeper to cash personal checks for school employees.
Professional Leave/Travel Funds There is limited money available for professional development attendance and travel. Teachers must request, in writing, to their Department Head for conference attendance. The Department Head will forward the request to Mrs. Allen for her approval. There will be no advance money for any trips;; however, once the trip has been approved by Mrs. Allen, teachers must fill out a Pre-authorization for Professional Travel online (This must be done at least 7 days prior to the date of the travel). Professional days for travel will be limited to two missed instructional days.
Guidance
Guidance Referrals Students are assigned guidance counselors based on their last names. If a student asks to speak with a counselor and it is determined not to be an emergency, the teacher should email the student’s request to the appropriate counselor. In the event, the teacher determines it to be an immediate need for a student to speak with a counselor, please contact Ms. Palmer, guidance secretary, then send the student to the guidance office with a pass. DO NOT send a student to the guidance office unless you have spoken to Ms. Palmer to ensure the availability of a counselor. Guidance Responsibilities
Reporting Neglect As mandated reporters, the principal, assistant principal, teacher, nurse, school attendance officer, social worker or counselor must make the report to the county department of social services or a law enforcement agency in the county where the child resides. Other school employees who have reason to believe that a child under the age of 18 has been subjected to, or who may be subjected to abuse or neglect, should also report or cause a report to be made as stated above. The teacher must notify administration immediately of any suspected abuse. The teacher along with administration will make an oral report by telephoning, or otherwise, which includes the following information to law enforcement or the department of social services.
Name, address, and age of student Name and address of parent or caretaker Nature and extent of injuries or description of neglect Any other information that might help to
establish the cause of the injuries or condition
Prevention of Bullying & Harassment of Students
Bullying and Harassment
Bullying is a form of dangerous and disrespectful behavior that will not be permitted or tolerated at CHS.
Harassment (sexual or racial) means an incident or incidents of verbal, written, visual, or physical conduct, including any incident conducted by electronic means, based on or motivated by a student’s or a student’s family member’s actual or perceived race, creed, color, national origin, marital status, disability, sex, sexual orientation, or gender identity that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating, hostile, or offensive environment.
Staff members must immediately report incidents of bullying to administration or guidance as soon as they are informed, witness, or suspect bullying/harassment.
Security and Safety
The Safety Plan provides a fast, consistent reference for handling emergencies and defines the communication steps and procedures necessary to handle a wide range of emergency and disaster situations. It is the responsibility of all employees to read and review the plan;; you are encouraged to ask questions regarding the plan.
Classroom Safety/Crisis Management Teachers are not to cover or obstruct the window of classroom doors. Teachers should review the Conway High School Crisis Management Plan and be familiar with all policies and procedures. Drills will be conducted regularly. MINIMUM TEACHER RESPONSIBILITIES:
Wear ID badges Keep classroom doors locked at all times Participate in school-wide drills Follow Emergency Protocol Plan
Alarm Codes An alarm code will be issued upon request. You must have a code to enter the building during after school hours. The alarm is armed 24 hours on weekends and holidays.
Do not enter an area of campus without knowing your security code and how to disarm the security system. A teacher/staff member’s code will only work in the area in which he/she is assigned. If you trip the alarm it is important that you contact an administrator immediately to try to avoid the police being called. If we have a false alarm and police are dispatched, there is a charge.
Teacher Expectations and Responsibilities
Professionalism Staff members have a responsibility to familiarize themselves with, and abide by, federal and state laws, as well as regulations designed to implement these laws, as these affect their work. Staff members must know, understand, and follow District policies and rules. Ignorance of the provisions of District policies and rules will not be acceptable as a defense in the event of an infraction by a staff member. The District expects all staff members to carry out their assigned responsibilities with conscientious concern and professional behavior. Teachers should always act with professionalism and use sound judgment. (Please review the Standards of Conduct for South Carolina Educators at www.scteachers.org) HCS District Policy Manual HCS Personnel Handbook
Expectations Teachers are expected to plan rigorous and relevant instructional lessons for every period of every day. Teachers are expected to utilize every minute of every period of every day. Teachers are expected to utilize every planning period for the purpose of planning. Teachers are expected to support and nurture all students while at the same time hold all students accountable. Teachers are expected to support, encourage, and nurture all members of the CHS team. Teachers are expected to positively represent CHS in the community at all times. Teachers are expected to follow all policies and procedures of SCDE, HCSD, and CHS.
Lesson Plans/Agendas Each teacher is required to prepare weekly lesson plans using an appropriate format. These weekly lesson plans are to be readily available at all times. Agendas are to be posted daily for students and teacher observers. DO NOT LEAVE LOG-IN INFORMATION, PASSWORDS, OR KEYS FOR SUBSTITUTES. DO NOT PROVIDE LOG-IN INFORMATION, PASSWORDS, OR KEYS FOR STUDENTS.
Special Education/Teacher Responsibility
IEP Meetings/Staffings All students who qualify under IDEA must have an IEP (Individualized Education Plan). IEPs must be reviewed and updated annually through an IEP meeting. Participants in an IEP meeting must include the special education teacher who manages the IEP, a regular education teacher, the parent/guardian, and a LEA representative (At CHS, the LEA representative will be an administrator, a guidance counselor, or Mrs Emily Murphy). Usually, at the high school level, the student will also attend. Additionally, sometimes there will be district staff members at the meeting or other invitees the parent/guardian requested. If a teacher is invited to an IEP meeting, he/she should make arrangements to attend the meeting. If more than one regular education teacher is invited, then invited teachers should communicate with each other to determine who will attend the meeting. All teachers should arrive on time to IEP meetings and be prepared to provide valuable input in the
meeting. An IEP is an agreement/contract between the school and the student. The school should NEVER allow an IEP to expire. A teacher should NEVER sign an IEP if he/she was not present at the IEP meeting.
Special Education Testing Center Students that have an IEP, 504 Plan, or ILP that requires small group and/or oral administration of tests or quizzes may do so in the Testing Center located in A-105. In order to utilize the Testing Center, the student's teacher must submit a Testing Center Accommodation Form to Mr. Conary by 8:00 a.m. two school days prior to the date of the assessment.
Testing Center Form
504 Meetings Similarly to IEP meetings, 504 Plans must be reviewed and updated annually. Reevaluations of 504 Plans are conducted every three years to determine if the student is still eligible. The team members for a 504 meeting include an assistant principal, student, parents/guardians, and a regular education teacher. Other frequently invited members to 504 meetings include guidance counselors. If a teacher is invited to a 504 meeting, he/she should make arrangements to attend the meeting. If more than one regular education teacher is invited, then invited teachers should communicate with each other to determine who will attend the meeting. All teachers should arrive on time to 504 meetings and be prepared to provide valuable input in the meeting. A 504 is an agreement/contract between the school and the student. The school should NEVER allow a 504 to expire. A teacher should NEVER sign an 504 if he/she was not present at the IEP meeting. Accommodations written into a 504 Plan must be correlated to the student’s disability. Once in place, accommodations are legally
binding and must be provided by every teacher to the student;; accommodations written into a plan
are never optional or at the teacher’s discretion.
Homebound/Homebased Instruction If a student in your class goes on homebound/homebased, you are responsible for preparing
assignments and giving those assignments to the homebound/homebased teacher in a timely fashion. These assignments must have specific deadlines that should be upheld. Once assignments, tests, projects, etc. are completed, the homebound teacher is to return the completed work to each teacher. The class teacher assigns the grade and follows through with giving the grade. This should be done within a week of receiving the assignments. Unless there are extenuating circumstances, students on homebound/homebased instruction should be on the same timeline as students in the classroom setting.
Classroom teachers of students on homebound/homebased instruction should communicate regularly with the instructor and with the students’ parents/guardians when necessary.
If you are interested in serving as a homebound/homebased instructor, please contact Chip Hennecy. These instructors are paid $30/hour. Services to students on homebound/homebased must be provided to the student outside of the employee’s normal work hours. Hours are logged by the instructor in the homebound/homebased "web portal .” Additionally, the instructor must sign and have the parent/guardian sign on the appropriate paperwork that the hours were completed. The paperwork is then submitted by the instructor to Chip Hennecy. Hours are to be completed regularly and signed logs must be turned in on a WEEKLY basis. The instructor is responsible for consistent, on-going communication with the classroom teachers, student, and parents/guardians. If problems or concerns arise while serving as an instructor, Chip Hennecy must be contacted. Furthermore, if a homebound/homebased instructor fails to fulfill his/her responsibilities as agreed upon in the paperwork, he/she may be removed as the instructor for that particular student.
Teachers are expected to provide assignments to students who are suspended for 3 or more days.
Social Media and Teacher Communication
ELECTRONIC COMMUNICATIONS & SOCIAL NETWORKING
In today’s world of electronic communication and social networking, we are all still learning those appropriate boundaries and behaviors. Several areas need to be considered in order for teachers, staff, coaches, and interns to establish clear boundaries with high school students:
Sharing details of personal life – Adults working with high school students should refrain from sharing their personal lives. We are called upon to be good listeners for young people who will occasionally tell us of their personal lives – both good and sometimes disturbing. We must refrain, though, from sharing our problems with them. We can share happy events and even teachable moments from our life experiences, but we should always refrain from “dumping” our moods and work-related or personal problems on the young people with whom we work.
Exclusivity – Adults should refrain from “exclusivity” with a particular student. Spending an inordinate amount of time with only one student for whom we are responsible must be avoided. Exclusivity can be a dangerous crossing of a boundary. Although adults are naturally drawn to certain personalities or student, this cannot prevent us from being inclusive.
Activities outside of the school setting – Adults can arrange to meet groups of students for school-related activities, but exclusive outings are not acceptable as they can lead to misunderstanding. Remember, as adult leaders our actions must always be above suspicion or reproach. Physical contact- Adults must avoid any type of physical contact with students that could be misunderstood or could make students uncomfortable.
Communications Technology – Adults should be very cautious when using such forms of communication as cell phones, emails, text messaging, and social websites such as Facebook. Should employees use such websites, they must ensure that the settings are on “private” and not available to minor students. Students and their parents often check website pages of interns. Modern technology is certainly where students can be reached, but we must be careful to insure that no question of impropriety can arise.
When working with youth in our schools, these types of technology are to be for “business use only," not for personal communications, and never for “chatting." Group announcements about meetings,
assignments, or activities can certainly be transmitted through any of these communication tools. On websites like Facebook, adults should never consent to being a “friend” of a student. Adults should avoid phone calls to a student and/or calls or text messaging to a student’s personal cell phone. These actions may cross boundaries and can lead to questions of impropriety.
Confidentiality – Adults must avoid promising confidentiality when speaking with students. Adolescents may want to confide personal and sometimes dire situations in their lives. Of course, we want to be good listeners and help where we can. A student might say, “I want to tell you something, but you have to promise not to tell.” A proper response would be, “I will only keep that promise if it does not threaten your health and safety or that of another person.” If it becomes apparent that the student’s safety or health is in jeopardy, that adult must say something like, “This problem is too big for us to handle. I believe we must reach out for help from someone else.” Remember, we are to create safe environments for our students and to protect them.
Dress Code As representatives of the District, we believe first impressions are significant in our relationships with customers. Therefore, good grooming and appropriate dress are important in conveying the importance of our business. All employees are to maintain high standards of personal appearance and hygiene and present a neat, businesslike appearance at all times during working hours. The following guidelines have been developed, and only rare exceptions will be made. There is professional and appropriate attire for every position. Everyone is expected to be clean and neatly groomed and dressed. Appropriate attire for men includes suits, sportcoats (with or without ties), shirts with collars. Men’s shirts should be tucked in at all times. While wearing a tie at all times is not required, there are occasions when a coat and tie would be appropriate. Clothing should be neat and clean. Faded or wrinkled clothing does not reflect a professional, business-like appearance. All personnel should wear appropriate undergarments at all times. When in doubt about a garment, decide if you would wear it in a business setting. However, if your work for a particular day includes primarily manual labor, dress accordingly. Physical education teachers may wear athletic clothing when instructing physical education classes. School cafeteria employees should dress in uniforms and skid-resistant, closed-toe shoes. School nurses will wear white lab coats or vests over their professional clothes. Occupational and physical therapists may wear uniforms as appropriate. Maintenance and custodial staff guidelines have been determined by their supervisor.
Unacceptable attire includes: Athletic footwear (clean, solid color, walking-type shoes are acceptable;; running shoes are not acceptable) Flip flops Shorts of any kind (except for those who work outdoors in hot weather) Jeans of any color Sweatshirts T-shirts Wind pants or sweat pants Bib overalls Leggings - Immodest clothing (such as spandex, spaghetti straps, midriff tops, excessively short skirts, revealing garments such as low-cut tops, pants worn too low on hips, tops or dresses with thin straps, clothing that reveals underwear, split skirts or dresses with splits more than 2” above the knee) Facial piercing such as nose, eyebrow, lip, cheek, or tongue Visible tattoos
Duty Teachers will be assigned duty times and duty stations. Remember: You are liable if an incident occurs in a location where you have been assigned, but you are not present at the time of the incident. SERVING DUTY IS NOT OPTIONAL. If you are unable to serve your duty, you must find someone to replace you. Duty Roster
Keys/Swipe Cards In order to have a secure campus, employees will have to experience some inconvenience. Keys and swipe cards will be issued by Sophia Dennison, bookkeeper. When you receive your keys/swipe cards, you will have to sign for them. Your signature indicates that if you lose your keys/swipe card, you will pay to restore security to the campus. Do not leave your keys for a substitute. Do not give your keys to another employee or a student.
Clubs/Activities All teachers are expected to assist with extracurricular activities. Every teacher should select an organization/club/honor society to sponsor.
Safe Schools Training Videos All employees must complete ALL required Safe Schools Training sessions by the deadlines established by the District Office.
Work Calendar and Staff Development Employee Workday Teachers are expected to be on campus from 7:40 AM – 3:40 PM daily. Specific duty stations may require additional time. If the need arises for you to leave campus during the work day, please notify Velna Allen. In the event Ms. Allen is not available, please notify one of the assistant principals. Non-Teaching staff members’ workday will be defined on an individual basis.
Teacher Work Calendar 190-Day Employee – 180-Day Student Calendar Plus: (NURSES – SEE NOTE BELOW) August 12, 14, 17, 18, 19, 2015 (See note that follows regarding August 13) October 12, 2015 January 4, 2016 January 15, 2016 February 15, 2016 June 3, 2016 Beginning Date – August 12, 2015 Ending Date – June 3, 2016 NOTE: August 12 is the first day for 190-day employees. August 13 is a non-work day for all 190-day employees other than teachers who work the additional staff development day approved by the Board of Education. Teachers are expected to participate in district staff development activities on August 13, and teachers who do not plan to work the day should submit a request in writing to his or her school principal for approval. The District will track attendance for August 13 using TrueNorth Logic, the professional development software system. The second workday for all other 190-day employees is August 14.
Staff Development Calendar
Date Description
August 12 School Staff Meeting Day
August 13, 14, 17
District Staff Development Days
Educators are expected to participate in district staff development activities.
August 18 and 19 School Staff Development Days/Work Days for Preparation for Opening
of School
Educators are expected to work and/or participate in school-level staff development activities in their buildings as designated by the principal.
Work Day for Preparation for Opening of School
Activities may include, but are not limited to, the following:
Goal Setting Lesson Planning ADEPT Orientation Setting Up Grade Book Staff Meetings Policy, Procedure Reviews
(Handbooks)
Data Analysis Setting Up Classroom Syllabi Development Extra-Curriculum Assignment
Meetings GBE Development Grade-Level and/or
Content-Content Area Meetings
October 12, January 4, and January 15
School Work Days
Educators are expected to work in their buildings as designated by the principal. “…Days may be used for teacher planning, academic plans, and
parent conferences.” ( South Carolina Regulation 59-1-425 ) No district staff development sessions will be planned for these days.
February 15
District Staff Development Day
Educators are expected to participate in district staff development activities.
June 3
School Work Day
Educators are expected to work in their buildings as designated by the principal. “…Days may be used for teacher planning, academic plans, and
parent conferences.” ( South Carolina Regulation 59-1-425 )
No district staff development sessions will be planned for this day.
Technology
Technology Because CHS is in the process of hiring a Technology specialist, this section is under repair at this time.
Any Technology issues can be emailed to TBD. Dell Venues will be distributed to the students on Wednesday, August 26, 2015.
Computer Usage All equipment, computers, printers, digital cameras, e-mail programs, etc. are property of Horry County Schools and may not be used for personal reasons. Students will be issued an e-mail account. If a teacher experiences problems with telephones or technology, he/she should contact Lisa Colvard, Media Specialist. If a teacher needs assistance with a Power School login, he/she should contact Velna Allen. DO NOT CALL THE HCSD TECHNOLOGY DEPARTMENT, HCSD HELP DESK, OR HTC unless you have been directed to do so by the principal.
PDL Horry County Schools Personalized Digital Learning (PDL) initiative will place personal computing devices in the hands of all students over the next three years beginning in January 2014. The new technological tools will enable teachers to personalize education in ways not possible before. All high schools in the district are “technology-rich” and cohorts of teachers will be going "blended" over the next few years. “Technology rich” classrooms will be 1:1 and have access to digital content. These classrooms will use technology to enhance existing processes. Blended Classrooms will utilize technology and digital content to change how and when instruction is delivered. The 10.8" Dell Venue 11 Pro is the selected high school device. It combines the portability of a tablet, the power of an Ultrabook™ and the experience of a desktop.
The Technology Fee 2015-2016 School Year
High School Grades 9-12 All students in grades 9-12 have a Technology Fee of $25 for the full academic year, due at the time of registration. The fee may be paid online or in person at the appropriate school.
Students Grades 9-12 who PAY the Technology Fee: are allowed to take devices home pay an additional $25 for the first accidental damage repair, $50 for the second accidental damage repair
and full cost of repair for all subsequent accidental damage repairs during the academic year pay an additional $25 for device replacement due to theft (requires police report) pay full repair for all damage caused by neglect or abuse pay full replacement cost for loss due to neglect
Students Grades 9-12 who DO NOT PAY the Technology Fee: are allowed to use the device only at school pay full repair costs for all accidental damage pay full replacement cost for loss due to theft pay full repair for all damage caused by neglect or abuse pay full replacement cost for loss due to neglect
Digital Content Horry County Schools has invested substantial funds into digital content for students. Digital content may be used to fill gaps in student learning or to accelerate student learning. It is the expectation at CHS that digital content be used as it was intended. Digital content usage may serve as a graded activity provided the teacher follows the District Digital Content grading rubrics. Digital content should never be used as punishment, busywork, or as a substitute for good instructional strategies.
Teacher Leave Horry County Schools is currently using SmartFindExpress as its substitute management system. It is a quick and easy way to create absences, secure the best qualified substitute and keep a record of absences throughout the school year. The system can be used 24 hours a day, 7 days a week, via the telephone or Internet.
Absences/Substitute Teachers In the event of an illness, the teacher is responsible for securing a substitute teacher to cover his or her class. There is a calling system available that is to be used to enter absences and obtain substitutes. The teacher must enter each absence via the internet or by phone in order for the system to begin calling for a substitute. The system begins calling at 5 AM for morning call outs and at 4PM for afternoon callouts. If the teacher is unable to enter the absence due to his or her illness, then the teacher should call Ms. Dennison, so that she can enter the absence for them. In the event that Ms. Dennison is unavailable, the teacher should contact Ms. Hickman. PLEASE DO NOT ASK THE FRONT OFFICE STAFF OR AN ADMINISTRATOR TO OBTAIN YOUR SUBSTITUTE. Prior to entering absences each teacher must call 488-7005 to make sure they are registered. When asked to enter their access ID they should use their employee ID number (located on your pay stub) without the zeros. The first time they call, the PIN number will be the same as the access ID number.
They will be asked to enter a new PIN number at that time. Once this has been done the teacher is ready to begin entering absences. To enter an absence via internet the teacher should go to the following website: abs.horrycountyschools.net. The website can also be accessed from the HCS webpage under the staff tab (Quick logins - Smartfind Express). When the login screen comes up they will need to enter their access ID (employee ID number without the zeros) and also their PIN number. If the teacher does not have internet access he or she will need to call 488-7005 and enter the absence via telephone. If there is a particular sub that the teacher prefers to use, then he or she should contact that sub via telephone, however, the teacher must still enter the absence and the sub information into the calling system. When entering this information the teacher will need to be sure to mark that the substitute has already accepted the job, otherwise it will call that sub and if no answer is received it will begin calling other subs. In the event of an unavoidable emergency, CHS teachers will be asked to cover the classes and the emergency lesson plans will be used. Lesson plans should include directions for taking student attendance. Do not leave a PowerSchool or network password for substitutes;; subs will be given login information when they check in at the front office. Teachers should pay close attention to the leave code they use in Smartfind when entering their absence;; ie. SLPER, PERLV. Please note that ALL personal leave must be prior approved by Velna Allen;; teachers should submit an Employee Leave/Absence Report for any personal leave they wish to take at least 7 days prior to taking the leave or the teacher may email Mrs. Allen with his/her request. Each teacher is responsible for maintaining personal records as to the number of absences and reason codes used. This information is printed on each payroll stub. Substitutes must sign in and out of the main office each day that he/she is on campus. Teachers should not ask the subs to report directly to their classrooms at any time. It is imperative that the front office staff know who is on campus at all times. Substitutes do not have a planning period. Teachers should not ask other teachers’ substitutes to cover their classes on a date when the substitute is on campus for another teacher. The front office staff will make substitute assignments during your planning period as needed. SmartFind Express Website
Sick Leave Bank In addition to sick leave, Horry County Schools offers eligible employees the opportunity to become a member of the Sick Leave Bank. A member who has a catastrophic or prolonged illness or medical incident so severe that absences exceed 30 days (not including elective surgery and normal pregnancy and delivery) may apply for coverage from the bank. This coverage will only come into effect after all of the employee’s leave is exhausted and after review by the SLB Board is deemed to meet the guidelines of the bank. For additional information, please review information at Sick Leave Bank Information
Procedures Regarding Absences When it is necessary to be absent, an employee will provide notification as early as practicable in accordance with procedures established by the principal. An absent employee must furnish a signed statement setting forth the reason(s) for his/her absence. The statement must be turned in to Sophia Dennison within two days after the employee returns to work.
Sick Leave Personal illness days may NOT be used for family vacations or any other absence other than illness. In the event that this happens and administration becomes aware of the situation, the employee’s leave will be corrected and could possibly be docked if there are not enough personal leave days to cover the absence(s). The use of sick leave is subject to verification. The District also reserves the right to require an employee to submit a medical physician's statement verifying an illness when an employee's use of sick leave forms a pattern or abuse is suspected. The principal or the employee's immediate supervisor has the discretion to request such a statement.
Personal leave Employees may use up to two days, cumulative to four days, of annual personal leave. This leave should be used for personal matters which cannot be attended to on non-school days or after school hours. A request for personal leave must be submitted for prior approval to the employee's principal or immediate supervisor using an Employee Leave Request Form available at each school and at the District Office. Employees will not be required to give a reason for use of personal leave. Personal leave requests should be presented at least 24 hours in advance. The principal or immediate supervisor may deny the request for personal leave if ten percent of the work staff at that location has already been approved for the same day off. This measure is implemented in order to minimize the possibility of creating a shortage of work staff on a particular date. ALL personal leave days MUST be approved by Velna Allen in advance. All staff members accrue 2 days of personal leave a year and can carry up to a maximum of 4 days at one time. Please note, that at the end of each year you are only allowed to carry 2 days over.
Workman’s Compensation Regardless of the seriousness of the accident, an employee must immediately report any and all on-the-job injuries to the school nurse and also to Ms. Dennison for the filing of the workman’s
compensation claims. In the absence of Ms. Dennison, employees should report the injury to Ms. Hickman. The employee should also notify his/her immediate supervisor of the incident. The school safety officer (Sophia Dennison) who is responsible for the filing of the workman’s compensation claims, will submit within three days of the date of the accident the appropriate forms to the district safety officer or individual who is responsible for workman’s compensation claims. Any school that fails to file or causes the district not to file a claim within 20 days of the date of the accident will be fined $50 by the insurance carrier for each claim that is not filed within the specified time period. The school safety officer or individual who is responsible for the filing of workman’s compensation claims will be held liable for the $50 fine. The Horry County School District WILL NOT pay any fines charged for the delayed reporting of employee on-the-job accidents. THE PERSON RESPONSIBLE FOR THE DELAYED REPORT(S) WILL PAY THE FINE(S). Conferences and Training Workshops We believe that it is desirable to provide professional leave for staff members in order to attract and retain personnel who will continue to grow professionally and enhance their service to our students. The principal reserves the right to determine if the proposed activity meets School/District needs. Professional leave shall be without pay deduction. The employee must apply for professional leave through his/her principal in accordance with guidelines established by the District. Post-secondary courses and certification The District encourages staff members to continue their professional development education while employed by the District. An employee’s written request to leave work early in order to attend a class or participate in certification activities will be considered on a case-by-case basis. In order for the employee to leave work early, the request must be approved by the employee’s principal and by the appropriate executive director. Accrued personal leave, accrued annual leave, and/or leave without pay must be used by an employee who is given permission to leave work early. College or post-secondary courses taught by employees must be scheduled so that they will not interfere with the employee's regular job duties.
Teacher/Student Travel
Field Trips Field Trips should be pre-approved with the principal. Once approved, the teacher must complete an online field trip form (TFO). If the trip is out of district, the form must be completed two weeks prior to the trip but one week prior to an in-district field trip. Login to the HCS Portal and select Field Trips and Travel to complete a form. Once you have submitted the online form, the bookkeeper will review the request and forward it to the principal. In-district is approved by the principal only and out-of-district must be approved by the principal and the executive director. The teacher will receive an email once the field trip has been approved. Do not travel or take students on a field trip without receiving written approval for the trip through the Field Trip/Travel request site. An updated In District Travel form can be found in the Fiscal Services Document Center for your convenience. To access this form, Go to the HCS Homepage, under the Staff tab, select the Document Center link, click the down arrow next to “View by Department” to select the Fiscal Services department and click “go”. This list includes the most current In-District travel forms and a link to the Per Diem Rate Tables for meal reimbursement for Out of District travel. Field Trip Submission
Out of District Travel Field Trip Requests All Out of District Travel and Field Trip Requests must be submitted online AT LEAST fourteen (14) days prior to the travel. To access the online travel/field trip form go to the HCS Homepage, select the Staff tab, go to HCS portal and login, then click on the travel and field trip tab and complete the appropriate forms. Be sure to submit the forms electronically once they are complete to your satisfaction. The In-District Mileage Charts can also be conveniently accessed by going to the HCS Homepage, click the Staff tab, and click on the In-District Mileage Chart link. Choose a starting location and an ending location, and then click travel for the distance One Way. Please adhere to the following reminders so travel can be processed in a timely manner.
Travel Checks 1. Travel checks print every Tuesday and are sent via inter-office mail to the bookkeeper at the employee’s current location. Please be sure that the employee ID number on the travel form is correct. This can cause checks to be issued to the wrong employee. Employees should not pick up travel checks for co-workers;; as this delays delivery of other employee’s travel checks. Ms. Dennison will email any employee that has received a travel check.
Homebound HOBO hours and travel are not always paid at the same time. The hours worked are paid through Payroll, travel is paid through A/P. If an employee received payment for hours, please advise that it can be a week before travel is paid as travel checks only print once a week.
Purchasing Card Procedures and Regulations A purchase order or purchasing card must be used for airfare, lodging, and registration fees for Out of District Travel. All out of district travel forms must be reconciled online and printed in order to be reimbursed. Any receipts for meals, etc must be attached and the form must be initialed and dated. Printed forms should be submitted to Sophia Dennison for submission to the district for reimbursement. Purchasing cards should be used for student meals ONLY. All employee meals must be paid in cash or with the employee’s credit card and submitted for reimbursement. Executive Director and Chief Officer approvals are required for all out-of-district and out-of-state travel. The superintendent’s signature is no longer required for out-of-state travel.
Rental Car Program Employees may choose to participate in the rental car program or utilize their personal vehicle. If an employee elects to use their personal vehicle, reimbursement will be paid for actual miles. If the employee chooses to utilize the rental car program, he/she must contact Ms. Dennison to obtain the proper forms.
Meals for Students Purchase orders should NOT be used for an advance on meals for students. An advance payment may be requested by an employee for out-of-pocket expenses which cannot otherwise by prepaid to
the vendor by purchase order or District check and which are expected to exceed $200. These expenses include business related automobile mileage, meals, parking and tolls. A copy of the approved out-of-district pre-authorization form must be submitted with the request to Nancy Jones.
Submission of Travel All Out of District travel forms must be submitted online AT LEAST seven (7) days prior to the employee’s travel. Any field trips that require out of district travel must be submitted AT LEAST fourteen (14) days prior to the date of the trip.
Other Information
Monthly Meetings Every Monday afternoon is designated for a meeting;; however, we will hold general faculty meetings on the 3rd Monday of each month. All meetings are required and will be held in the mini auditorium, unless directed otherwise, and will begin promptly at 3:45 PM. Every effort will be made to dismiss from meetings by 4:20 PM. Should an emergency arise where the teacher is unable to attend a scheduled meeting, the teacher should notify Mrs. Allen. The first Monday of each month is designated for a department chairperson meeting, which will be held in the data room. The second Monday of each month is designated for departmental meetings. Meeting locations will be determined by the department chairperson. The fourth Monday will be held as an open date. THE ADMINISTRATION RESERVES THE RIGHT TO HOLD FACULTY MEETINGS ON OTHER MONDAYS AS NEEDED. Professional Learning Communities (PLC) will meet two times a month on Thursdays. The dates will be shared as soon as they are determined.
Parent Conferences CHS will hold two parent conferences per year, one in the fall (November 1st, 3:45-7:15 PM) and one in the spring (February 23rd, 3:45-7:15 PM). ALL teachers should be available to conference with parents and students. Each teacher is required to keep a record of ALL conferences, including e-mail, face-to-face, and phone conferences. All conferences should be logged into Log Entry in PowerTeacher.
Teacher/Staff Parking The parking lot in front of the main building is designated for teacher/staff parking. Exceptions to this parking designation includes Industrial Technology teacher, Agricultural teacher, Athletic trainers, Head Football coach, Athletic Director, and Cafeteria manager. No one should block the dumpsters or access to the loading dock in the rear of the building. Bus drivers will have a separate parking area in the rear of the building. All CHS employees should have a parking permit clearly visible at all times while on campus. Employees should never park on the grass.
Miscellaneous Information
Announcements Any information you wish to be shared on the announcements, Facebook, school website, or Twitter. must be submitted to Lisa Colvard. If you wish to share information via the marquee, the announcements should be given to Brian Conary.
Student Passes Student Hall Passes At CHS, we value instructional time. We believe that students should remain in the classroom so they will not miss any valuable classroom instruction. In the event it is absolutely imperative a student must leave the classroom, please remember that no more than one student should be allowed from a classroom at any given time. Any student sent from a classroom must have a written pass that includes the student’s name, the date, the student’s destination, the time the student departed, and
the teacher’s signature. Teachers should NOT issue passes to the parking lot or vending machines. For security reasons, teachers must maintain a sign-in/sign-out log in the classroom. Keeping a Student From Another Class No teacher should detain a student from another teacher’s class. This rule includes special education teachers.
Telephone Usage Telephones in the classrooms should NOT be used by students unless the teacher can confirm the student is speaking to a parent. If a student has an emergency, the teacher should refer the student to an administrator. Students will be allowed to have cell phones in their possession;; however, the cell phone is not be used from 8:10 AM to 3:15 PM, should be kept out of sight, and must remain off throughout the instructional day. Teacher Phone Messages Telephone calls will NOT be put through to the classroom unless it is an emergency. Phone messages will be forwarded to your voice mailbox. Long distance phone codes are distributed by Sophia Dennison.
Cell Phone Policy (Student) Cell phones and/ or electronic devices create disturbances to the learning process. These items may be used before 8:10 and after 3:15. Students with a legitimate need to use a phone during the school day, such as emergencies, should see an administrator. The first violation will result in: 1. Cell phones/ electronic devices that are visible or heard during the instructional day will be confiscated by any staff member. Cell phones should be turned off. 2.The parent must pick up the cell phone/ electronic device from the front office between 7:30 AM and
8:15 AM or between 3:45 PM and 4:30 PM. 3.This infraction will be documented in the student’s discipline file. There will be no exceptions to this rule. The parent must pick up the cell phone/electronic device from the front office between 7:30 AM and 8:15 AM or between 3:45 PM and 4:30 PM. The second violation will result in:
1. The cell phone/ electronic device will be confiscated. 2. The parent must pick up the cell phone/ electronic device from the front office between 7:30
AM and 8:15 AM or between 3:45 PM and 4:30 PM. 3. The infraction will result in an assignment of one day ISS along with
documentation in the student’s discipline file. The third violation will result in: 1. The cell phone/ electronic device will be confiscated. 2. The parent must pick up the cell phone/electronic device from the front office between 7:30 AM and 8:15 AM or between 3:45 PM and 4:30 PM. The infraction will result in an assignment of one day OSS along with documentation in the student’s discipline file. Note: Refusal to obey any staff member who asks for a cell phone/ electronic device will result in an additional discipline infraction including an assignment of another day of OSS.
Department Chairperson The Department Chairs are the instructional leaders of their departments. The Department Heads will be the liaison between the principal and the department members. The Departments Heads’ responsibilities include, but are not limited to: disseminating pertinent information to the department, coaching/observing department members, assisting with the development of the schedule, and ordering supplies/materials for the department. The principal will meet with Department Heads on the first Monday of each month. 2015-2016 Department Chairs
Subject Department Chair
English Debbie Long
Math Austin Smithwick
Science Karin Wilsey
Social Studies Angie Calhoun
Health & Physical Education Michael Hopkins
World Languages Mike Lynch
CATE Jane Reavis
Fine Arts Jacelyn Spearman
Media Services Lisa Colvard
Guidance Services Sharon Leinwand
Special Education Tori Garner
JROTC Claude Davis
Smoking and Other Tobacco Use
The use of tobacco products is prohibited by Horry County Schools on its property and at the events, programs, and activities sponsored by the District, its departments, or its schools. In the event of a violation, appropriate action will be taken. Smoking and other tobacco use are prohibited on the CHS Campus. Employees should not smoke, use tobacco, or vapes on campus- this includes within a personal vehicle that is parked on campus.
Inductions
All club and/or honor society inductions will be held outside of the instructional day, with the exception of the National Honor Society Inductions.
Open House Open House will be held on Tuesday, September 15, 6:00 PM – 8:15 PM. All teachers are expected to participate in Open House.
Parent Conferences CHS will hold two parent conferences per year, one in the fall (October 13, 2015, 3:45-7:15 PM) and one in the spring (February 15, 2016, 3:45-7:15 PM). ALL teachers should be available to conference with parents and students.
Each teacher is required to keep a record of ALL conferences, including e-mail, face-to-face, and phone conferences. Parent Conferences (throughout the year) should be entered in LogEntries in PowerTeacher.
Parent Communication All CHS employees should return parent communications - emails, phone calls, or written notes - within a 24-hour period. All communications should be entered into PowerSchool log entries.
Modification or Construction of Facilities Through the Use of Private Funds Any plans to modify or construct facilities through the use of private funds must first be approved by Velna Allen and then by our District Administration. Please make all requests in writing prior to the initiation of fund raising for the modification to or construction of facilities on District properties. (This policy includes something as simple as adding bookshelves, cabinets, etc.)
Vendors Salespersons will not be allowed to sell or advertise on the CHS campus. Opportunities to meet with district-approved agents (insurance, investors, etc.) will occasionally be made available to employees. Participation in seminars or workshops is strictly voluntary. School district employees may not use HCSD internal mail service to promote or advertise outside services. Brochures or advertisements may be left in the teacher workrooms.
Student Trips Not sponsored by a School Student trips not sponsored by a school must be not associated with the school. A staff member who organizes such a trip must not represent himself/herself as a staff member and must not conduct business associated with the trip while acting in the course of his/her employment with CHS. Additional information may be found in the HCSD Policy Manual. HCS District Policy Manual
School Volunteers All volunteers, even parents, must have a SLED check and must be approved through Human Resources. All volunteers must have an orientation as to behavior, grooming, dress, duties, and responsibilities. The volunteer application may be found on the HCSD website.
Link
Voice Mail All voice mail messages should be courteous and professional. Please revise your voice message to reflect your current information.. Instructions on how to set up your voice mailbox may be found by using the following link. If you need assistance, please contact Lisa Colvard. Link to instructions
Graduation All teachers are expected to assist with or participate in the CHS graduation ceremony. Graduation protocols will be issued to students and parents prior to the ceremony.
Facility Usage If for any reason you need to utilize any of the facilities, you must contact Vickie Hickman and make arrangements via the calendar. Outside organizations may utilize any of our facilities with the proper approval. Outside organizations must complete the facilities usage form.
Student Logins Student logins are distributed by the technology specialist at the beginning of the school year and as new students enroll. If a student does not have a login, please contact the technology specialist. Do not write a pass for the student without first speaking with the technology specialist.
Sign-‐Out/Sign-‐In All CHS employees should sign in when they arrive in the morning and sign out when they leave in the afternoon. Sign-in sheets and teacher boxes are available in the media center.
Leaving Campus During the Day If the need arises for a teacher to leave campus during the day, he/she should obtain permission from Velna Allen prior to leaving. If Mrs. Allen is not available, the employee should ask an assistant principal for permission.
Coverage for Classroom Never leave your class unattended. If an emergency arises contact the front office at 63000 and ask for assistance.
Faculty/Staff Extensions Extension List
Who to Contact Who to see for what…..
Activity Buses for Field Trips Debbie Rabon
Activity/School Calendars Vickie Hickman
Announcements/Facebook Lisa Colvard
Athletics Marion Shaw
Attendance/Excuses Gail Johnson/Jimmy McCullough
Budget/Purchasing/Copy Machine Codes/Receipts/Refunds/ Fundraisers/Purchase orders
Sophia Dennison
Building, Custodial, Maintenance Mike McCants
Building Security Code Sophia Dennison
Certification Kay Sellers & Emily Murphy
Computers – Information, Instruction, Tech Support
Lisa Colvard - Teachers TBD - Students
Copy Machines, Staples, Toner Vickie Hickman
CPR Responder Chip Hennecy
Don’t know where to turn? Department Head, Mentor, Administrator
Drivers Ed Ricky Hardwick
ESOL (English for Speakers of Other Languages)
Brian Conary
Guest speaker approval Velna Allen
Instructional assistance or ideas Kay Sellers, Emily Murphy, Department Chair, Administrators
Parking Chip Hennecy
Phone set up/Long distance codes Lisa Colvard, Vickie Hickman
Power School Jane Sluder
Reserving Facility/Air Request Vickie Hickman
Special Education Emily Murphy
Student Parking Stickers Chip Hennecy
Student Placement Guidance Counselors
Student Records SanQuetta Palmer
Student Sign-in/Sign-out Gail Johnson
Textbooks/Teacher’s Editions Brian Conary
Volunteers Vickie Hickman
Website Lisa Colvard
Workers Comp Sophia Dennison/Vickie Hickman
Conway Administrative Responsibilities
