Cooperative Practicum Portfolio

THE COOPERATIVE PRACTICUM

GENERAL PORTFOLIO(2nd Semester, School Year 2014-2015)

Prepared for the College of Cooperatives & Social Development by:Prof. REBECCA E. PALMA

Area Chairperson

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Polytechnic University of the PhilippinesCOLLEGE OF SOCIAL SCIENCES & DEVELOPMENT

DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENTMabini Campus, Sta. Mesa, Manila

Tel. 7167832 to 45 loc. 316E-mail: [email protected]

Table of Contents

The Practicum Letter/Communication to Coop ----------------------------------------------------------- 3

The COOP 3076-Cooperative Practicum Syllabus------------------------------------------------------ 4

The Practicum Program Policies & Guidelines------------------------------------------------------------ 11

I. General Objectives of the Program ----------------------------------------------------- 11

II. General Requirements of the Program ------------------------------------------------- 12

III. Procedures and Guidelines -------------------------------------------------------------- 12

IV. Duties and Responsibilities of a Host Cooperative/Organization --------------13

V. Grading System ----------------------------------------------------------------------------- 14

VI. General Practicum Written Report Format ------------------------------------------- 15

VII. Forms & Documents ----------------------------------------------------------------------- 16

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November 12, 2014

MR. THOMASITO S. TURINGANChairperson, Department of Justice Employees CooperativeDOJ Bldg., Padre Faura, Ermita, Manila

Dear Mr. Turingan:

Warm greetings from PUP-CSSD!

The Bachelor in Cooperatives second year students (BC 2-1) are required to undertake the Practicum Program this semester. We have selected your cooperative as one of our partners in this program.

As an enhancement course, the Coop Practicum aims to:

upgrade the students’ competencies in the various facets of cooperative management and leadership through exposure and hands-on experience;

Enable students to apply the cooperative principles, values and management theories and skills learned;

Impress the importance of human relations in the working environment; and Instill positive attitude, develop self-confidence and heighten motivation—the basic qualities

required of committed and socially responsible professional cooperator.

The deployment starts November 24, 2013, in time for the cooperatives’ year-end activities like annual inventory taking, preparation of financial statements, activity reports, and fulfillment of other tasks related to the holding of the annual membership meeting and other activities of the coop.

As partners, we shall share the responsibility of providing guidance, coaching and supervision during the practicum period. The College shall provide the Practicum Program Guidelines, hand-delivered by the student-trainee.

Thank you very much for accepting our students and for your untiring help in making this young future coop professionals amply prepared to be managers and leaders of a truly viable, sustainable and progressive cooperatives.

Yours truly,

Prof. RICARDO F. RAMISCALFaculty Adviser

Noted by:

Prof. REBECCA E. PALMAArea Chairperson----------------------------------------------------------------------------------------------------------------------------------------------------------------

10 November 2003

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PROOF OF ACCEPTANCE

To: The PUP College of Cooperatives & Social Development

This is to confirm our acceptance of Mr./Ms. _______________________________________________________________ as trainee/s of the____________________________________________________________________________________ Cooperative.

By: _______________________________________ Position: __________________________ Date Accepted: ____________ (Signature over printed name) Contact No. _______________________________________

Name of Trainee/s:

1.

2.

3.




COURSE SYLLABUS INCOOP 3076 – COOPERATIVE ORGANIZATION & PRACTICAL APPLICATIONS

PUP VISION

Towards a Total University

PUP MISSION

The mission of PUP in the 21st Century is to provide the highest quality of comprehensive and global education and community services accessible to all students, Filipinos and foreigners alike.

It shall offer high quality undergraduate and graduate programs that are responsive to the changing needs of the students to enable them to lead productive and meaningful lives.

PUP shall maintain its traditional mission based on its founding philosophy at the same time propose additional changes that will greatly enhance the realization of the mission in the context of a global society.

PUP commits itself to:

1. Democratize access to educational opportunities;

2. Promote science and technology consciousness and develop relevant expertise and competence among all members of the academe, stressing their importance in building a truly independent and sovereign Philippines;

3. Emphasize the unrestrained and unremitting search for truth and its defense, as well as the advancement of moral and spiritual values;

4. Promote awareness of our beneficial and relevant cultural heritage;

5. Develop in the students and faculty the values of self-discipline, love of country and social consciousness and the need to defend human rights;

6. Provide its students and faculty with a liberal arts-based education essential to a broader understanding and appreciation of life and to the total development of the individual;

7. Make the students and faculty aware of technological, social as well as political and economic problems and encourage them to contribute to the realization of nationalist industrialization and economic development of the country;

8. Use and propagate the national language and other Philippine languages and develop proficiency in English and other foreign languages required by the students’ fields of specialization;

9. Promote intellectual leadership and sustain a humane and technologically advanced academic community where people of diverse ideologies work and learn together to attain academic, research and service excellence in a continually changing world; and

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10.Build a learning community in touch with the main currents of political, economic and cultural life throughout the world; a community enriched by the presence of a significant number of international students; and a community supported by new technologies that facilitate active participation in the creation and use of information and knowledge on a global scale.

PUP –CCSD VISION:

A proactive exponent in PUP’s creation of a humanist, just and empowering environment.

PUP – CCSD MISSION:

To respond to the growing need for relevant and continuing cooperative education and services geared towards economic self-reliance, social responsibility and cooperativism as a way of life.

PUP-CCSD GOALS

1. Promote and strengthen the country’s cooperative education both formal and informal.

2. Provide a nationalist, scientific, democratic and pro-people education.3. Strengthen and broaden research programs.4. Enhance competence and expertise among faculty members.5. Exhibit virtues of social discipline and self-reliance.6. Make the College one of the most adequate training centers in the country.

PROGRAM OBJECTIVES

1. produce cooperative specialists with high degree of competence and expertise

in their chosen field of specialization

2. provide students specialized skills and deepen their value- and principle-based

foundation for effective cooperative promotion, organization and development

3. increase the responsiveness of program to the present and emerging

requirements of the cooperative sector

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Course Title: COOP ORGANIZATION & PRACTICAL APPLICATIONS

Course Code: COOP 3076

Course Pre-requisite: COOP 3053, COOP 3063, ACCO 2103

Course Credit: Six (6) UnitsTotal No. of Wks. / Hrs.: 18 Weeks or One Hundred Eight (108) Hours

Course Description

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This course is an in-service training program for students in partnership with the institutional and community based cooperatives. Students are fielded to the cooperative organizations and spend at least 200 hours of observation and cooperative practice. This course intends to acquaint the students on the different facets of cooperative development and organization and provide them initial hands-on experience on cooperative operations. This course shall also validate the theoretical learning in the university with practical applications in the real cooperative world. The trainee/s aside from the practicum shall conduct a scrutiny and assessment of the cooperative’s operations. This strategy shall allow the students to rationalize their learning during the practicum program.

Course Objectives:

After the course, the students should have been able to:

a. Upgrade the students competencies in the various facets of cooperative management and leadership through exposure and hands-on-experience and/or observation;

b. Enable the students to apply the cooperative principles, values, and management theories and skills learned;

c. Impress the importance of human relations in the working environment; and

d. Instill positive attitude, develop self-confidence, and heighten motivation – the basic qualities required of a committed and socially responsible professional and cooperator.

Course Orientation

This part of the syllabus shall acquaint the students with extensive overview on COOP 3076. Briefing the students on the course, its objectives, the subject matters/topics under discussion, and the philosophy under which the course finds relation to the vision, mission, goals, and objectives of the College and the University shall be the primary focus of this section. The use of varied learning activities for students and teaching methodologies by the instructor shall be included to advance the learning processes involved in this course. In the same manner, values, the appreciation of Filipino heritage, culture, customs, and traditions shall be integrated to make possible student’s consciousness of their role as responsible Filipinos and cooperators.

Course Content Time/Duration

Introduction – (12 Hours or 2 Weeks)

1. Organization & management structure of cooperative2. Organizational policies, procedures, and practices3. Officers and employees duties, responsibilities, and privileges4. Operation of the different departments/units of the cooperative and its

problems5. Relevant issues and concerns in operating and managing a cooperative

B. Orientation on the Fielding of Students to Cooperative Partners/Coop Organizations (12 Hours or 2 Weeks)

1. Distribution of Official Communication to Coop Hosts and Partners

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2. Establishment of Directory of Coop Training Stations3. Finalization of the List of Students Fielded to Different Coop Training

Stations (for monitoring purposes)

C. Monitoring (60 Hours or 10 Weeks)

1. Monitoring of students/trainees in the coop training station (ocular or via phone).

2. Submission of Weekly Journal on tasks and duties accomplished during the practicum (to be checked by the faculty adviser)

4. Experiential sharing during class meetings5. Consultations

D. Validation (24 Hours or 4 Weeks)

1. Problems encountered in particular area or phase of the cooperative’s operations

2. Scrutiny of the internal and external environment of the cooperative3. Analysis of causes of operational and organizational problems and

formulation of possible solution and recommendations for these problems4. Presentation of findings and justification of recommendations

Teaching Methodologies

The following teaching methodologies and strategies shall be utilized in this course to wit:

Lecture cum Discussion Enhancement Seminar Professional Lecture Case Studies Film Showing Workshops Brainstorming/Small Group Discussion Coop Visitation/Field Visits/Exposure Group Dynamics/Learning Games Simulation

Suggested Learning Activities

This section intends to apply suitable learning activities that shall also integrate values and appreciation of Filipino culture, customs, traditions, etc. within students. In the same manner, activities for student’s specific learning needs are also included.

Additional Focus/Concern

Suggested Learning Activities

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Values Integration

Appreciation of Filipino Heritage, Culture, Customs,

Traditions, etc.

Lecture/discussion/learning games, etc on the cooperatives organization, management, and structure that is related to instilling positive attitude, develop self-confidence, and heightening motivation of students – the basic qualities required of a committed and socially responsible professional and cooperator.

Film showing, seminars, etc. for the students to be able to upgrade the students competencies in the various facets of cooperative management and leadership through exposure and hands-on-experience and/or observation, enable the students to possibly apply the cooperative principles, values, and management theories and skills learned, and impress the importance of human relations in the working environment; and

Corrective Learning Activities

Film showing on successful cooperatives followed by lecture and discussion. In the same manner, learning games will be utilized to highlight students understanding and learning abilities. Small group discussions on simple cooperative cases will be introduced.

Enhancement Learning Activities

A one-week enhancement seminar with simulation will be conducted to provide broader knowledge on cooperative operations and management before students will be deployed to coop training stations. Tests and examinations will be administered to check students learning on the different facets of cooperative operations.

Enrichment Learning Activities

Case problem analysis shall be used to facilitate and enrich students understanding of cooperative organization and practical applications. Term End Paper will be required plus the submission of coop practicum portfolio with a written report on the student’s sharing their learning and experiences on the coop practice.

Evaluation Techniques

Class Standing (Participation, and Interaction to include seatwork, reporting, recitation – oral and graded, assignments etc.)

Formative tests (quizzes and unit tests) Summative Tests (mid-term and final examination) Practicum & Performance Test: On-the-Job Training in a Primary Cooperative Have the student discuss before the class problems they have encountered in

their training station, let students orally present their coop organizational and operational scrutiny and have it presented before the class so that others can contribute in the deliberation and formulation of the general coop learning and experiences.

Grading System

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30% ------ Class Standing, Participation, & Interaction (to include reporting, quizzes, seatwork, case studies and analysis, recitation, and assignments)

50% ------ On-the-Job Training, Student Portfolio, and Report Submission 20% ------ Long Tests and Mid-Term & Final Examinations

References

Books:

Espiritu, B. (2000). Risk management, revised edition. Manila: DLSU Graduate School, Metro South Cooperative Bank.

Hickson, C., et. al. Preservice and practicum experiences: are they complementary? http://www.aare.edu.au/05pap/hic05149.pdf retrieved April 20, 2011.

Idaho State University. Social work program senior field practicum manual, a Handbook for field instructors and students. Retrieved May 14, 2011. http://www.isu.edu/sociolog/docs/swSeniorFieldPracticumManual.pdf

LandBank Cooperative Development Foundation Inc. (2000). Pre-membership education revised edition. Makati City: LandBank Cooperative Development Foundation Inc.

Merrett, C. & Walzer, N. (Editors). (2004). Cooperatives and local development: Theory and applications for the 21st century. New York: M.E. Sharpe Inc..

Metro South Cooperative Bank. (2004). Standard chart of accounts for credit & other typEs of coop with credit services. Makati City: MSCB (CDA Memorandum Circular # 02-04, 2004).

Pagdanganan, R. (2001). A call for cooperative revolution”. Manila, Philippines: Foundation for Local Autonomy and Good Governance (FLAGG).

RA 9520 ( Philippine Cooperative Code of 2008)

Union of Metro Manila Cooperatives. (2003). Cooperative principles alive: the 7 principles of the cooperative movement in the experience of the Metro Manila cooperatives. Manila: Union of Metro Manila Cooperatives.

Websites :

http://www.dodewan.comph/Communities/cooperatives.htm

http://www.isu.edu/sociolog/docs/swSeniorFieldPracticumManual.pdf

Hunter College School of Social Work. Field practicum manual 2009-2010. http://www.hunter.cuny.edu/socwork/download/FPmanual.pdf

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http://www.hunter.cuny.edu/socwork/download/FPmanual.pdf


http://www.dodewan.comph/Communities/cooperatives.htm


http://www.aare.edu.au/05pap/hic05149.pdf

Prepared by: Noted by:

REBECCA E. PALMA HERMINIA E. MANIMTIM, DEM Faculty Adviser Area Chairperson

Approved by:

MARIETTA P. DEMELINO, sfcc. Ph.D.Dean

THE COOPERATIVE PRACTICE PROGRAM POLICIES

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Introduction

This document contains the general policy and guidelines for the Polytechnic

University of the Philippines – College of Cooperatives & Social Development

(PUP-CCSD) for COOP 3076 – Cooperative Organization & Practical Applications.

The term “practicum” or “program” as used in this document shall both or

interchangeably refer to the Exposure Program for COOP 3076 unless otherwise

specified.

The contents are as follow:

I. General Objectives of the Program

II. General Requirements of the Program

III. Procedures and Guidelines

IV. Duties and Responsibilities of a Host Cooperative/Organization

V. Grading System

VI. General Practicum Final Written Report & Its Format

VII. Sample Forms & Documents

I. General Objectives of the Program

In line with the College’s thrust to meet the cooperative sector’s demand for well-

rounded and technically-competent Cooperative Specialists and graduates, the Coop

Practicum Program aims to:

a. give Coop students exposure to the actual leadership, managerial and

operational aspects of the various types of cooperatives;

b. enable the students to gain experience, relate and apply the principles,

values and theories on cooperative leadership, management and

development;

c. give the students insights of the various operations, processes, he/she

learns in the College to real coop situations and problems

d. be acquainted with the techniques, processes, and controls presently used

in coop development and management;

e. develop and instill a positive attitude, self-confidence and self-motivation

required of a committed and socially responsible professional cooperator in

handling tasks; and

f. impress in the students the importance of human relations in the coop

working environment.

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II. General Requirements of the Program

a. All students shall fulfill common requisites and requirements for course COOP

3076 – Cooperative Organization & Practical Applications.

b. A student must meet the required minimum field exposure of 200 hours or

approximately 8 weeks.

c. All Bachelor in Cooperatives sophomore students must undergo the Program

by enrolling in the corresponding course at second semester of the Academic

Year.

d. The faculty assigned to the subject shall serve as the Practicum Adviser.

He/she shall also coordinates with the host organizations regarding the

requirements of the course as well as their responsibilities as host.

e. A student is required to submit a periodic and final report at the end of the

practicum period.

III. Procedures & Guidelines

a. At the start of the term, the student/s shall be provided a list of host cooperatives

where they can choose from and have their practicum. The listing shall be

secured from the faculty adviser. Other directories can be downloaded from

www.cda.gov.ph.

b. If the student wishes to take practicum in a cooperative or cooperatives-related

institution not listed, he/she should approach the Adviser to obtain approval and

for proper coordination.

c. The student secures from the Adviser the official LETTER OF REQUEST (LR)

addressed to the cooperative concerned and endorsed by the adviser. A

student must not approach the Dean, Vice Dean, Chairs or Vice Chairs for

endorsement.

d. The student hand-delivers this letter to the cooperative and waits for

acceptance. The student is responsible for following-up the Letter of Request

and securing written approval from the cooperative.

e. When an ACCEPTANCE LETTER (AL) coming from the cooperative is received

by the student, he/she provides the adviser a copy of the letter.

f. The adviser must in turn confirm with the said cooperative regarding the

student’s acceptance to undergo practicum with them. The adviser and the

cooperative’s representative should agree on the period, schedule and other

details of the student’s practicum.

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http://www.cda.gov.ph/

g. The student can then proceed with the practicum following the mutually

approved schedule.

h. The student is required to make a weekly report. The adviser checks this

weekly or monthly during their classroom meeting.

i. The student should at all times keep all documents pertaining to his/her

practicum. However, the adviser must be informed of any new documents or

forms that were accomplished in relation to his/her training. He/she complies all

these documents for inclusion in his/her report.

j. The student must comply with the general guidelines of the cooperative

regarding its own practicum program policy.

k. Upon completion, the student is required to obtain from the cooperative the

following documents:

Certificate of Completion

Final Evaluation Rating (The Evaluation Instrument shall be provided

by the PUPCSSD – Department of Cooperative & Social Development

or the cooperative if the coop has its own evaluation instrument for

trainee/s).

l. The student is then required to prepare a written report according to the

Reporting Format prescribed by the Adviser and submits this to the adviser on or

before deadline set.

m. The student shall hand-delivered to the host cooperative the “PRACTICUM

POLICIES & GUIDELINES”.

IV. Duties & Responsibilities of the Host Cooperative

a. Through the immediate supervisor or whoever shall be designated by the

Cooperative to take charge of the student’s practicum, the Cooperative ensures

that the practicum a student undergoes is aligned with the student’s

specialization and/or related to the student’s course.

b. Ensures a safe working environment for students undergoing practicum.

c. Assigns an immediate supervisor who will monitor the attendance and

performance of the student for the duration of the practicum, in coordination with

the Practicum Adviser.

d. Upon completion of the required number of hours/weeks, require the student to

submit to the Adviser a Certificate of Completion stating the student’s general

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performance and that the student has satisfactorily completed all the

requirements.

e. Through the assigned supervisor, fills-out the Evaluation Form then sign, seal,

and submit this to the adviser through the students.

f. Inform the College through the adviser and/or the student other matters related

to the student’s practicum program, assistance and/or extension services that

the cooperative and the College may undertake.

g. Allow and entrust students with tasks like annual inventory taking, bookkeeping

and posting, clerical tasks, assisting in the coop’s education and training

activities, participating in the coop’s community programs and services,

observing regular coop officer’s meetings, helping out in the holding of the

annual membership meeting, etc.

h. Assist the student in the preparation of the scrutiny of the cooperative’s internal

and external environment through the use of the SWOT Analysis instrument.

V. Grading System

The adviser gives the student a grade based from the following criteria:

Written Report –----------- 50%Evaluation –---------------- 50%

-------------------- TOTAL 100%

===========

Passing Grade = 75%

Grading Scale: The University grading system equievalency shall be applied when

giving final grade to the student trainee. Please refer to the illustration presented below:

97-100% 1.094-96% 1.2591-93% 1.588-91% 1.7585-87% 2.082-84% 2.2579-83% 2.576-78% 2.75

75% 3.074% & below 5.0

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VI. General Practicum Written Report Format

All students undergoing practicum are required to submit a Written Report at

the end of the term. Please refer to the prescribed report format and other details in

the succeeding pages.

VII. Forms & Documents

The following forms and documents to be used for the Practicum Program

are as follows. These forms and documents will be provided by the practicum

adviser as soon as they are needed in the process of completing the program

requirements.

a. Communication for COOP 3076 with attached Letter of Acceptance

b. Practicum Evaluation Instrument (to be given by the adviser 2 weeks

before the duration the Practicum ends)

c. Waiver Form/Certificate of Permission

d. Practicum Monitoring/Progress Sheet

e. Daily Task & Responsibility Journal

f. Certificate of Appreciation

FORMAT FOR FINAL REPORT REQUIREMENT

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A. Title Page

B. Acknowledgements

C. Ricardo F. Ramiscal Curriculum Vitae

D. Table of Contents

Part 1 The Trainee’s Profile/Curriculum Vitae/Resume

Part 2 The Cooperative’s History, Profile & Other Details of Operations

Part 3 Weekly Coop Task & Responsibility Journal or Weekly Progress Report Compilation – Encoded report

Part 4

Assessment of Practicum Program Reaction Paper by the student: with the following guide questions:

What have I learned from the experience? (knowledge, Skills, Attitudes, Values) My experiences with the people around me The most memorable and/or relevant event during my practicum What I can recommend for the improvement of the Practicum Program My advice to those who will take their practicum in the near future.

(Write-Up should be double spaced 8.5”by11” bond paper.)

Part 5 Cooperative Validation & Observation Report (Encoded Output)

Part 6 Evaluation Cum Research Instrument (Filled Out Coop’s Evaluation of the Trainee. Evaluation Instrument to be given by the Faculty Adviser)

Part 7

Pertinent Documents for Attachments:

a. Approved Letter of Request/Acceptanceb. Certificate of Completionc. Original or Photocopy of Daily Time Record, Time Card or Official Log Book

duly signed by the immediate supervisord. The Practicum Policy/General Portfolioe. Practicum Photo Documentation with Captions (minium of 6 photos

digitized) CD copy of Photo Documentationf. Video Documentation of Meetings, Seminars & Trainings, and other Coop

Activities where trainee is involve or part of the said undertakingsg. Other Coop Documents (if available)

Note:

All reports should be encoded/typewritten in an 8.5”by11” bond paper double spaced using font Arial 12. All subsections of the report should be presented using the prescribed format which shall be discussed during the Practicum consultations & advising. Attachments of documents should be chronological as indicated in the format report. Please refer to the final project format in the succeeding pages.

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DEPARTMENT OF COOPERATIVES & SOCIAL DEVELOPMENTSta. Mesa, Manila

A

COOPERATIVE PRACTICUM

ACTIVITY PORTFOLIO

In partial fulfillment of the requirements for the subjectCOOP 3076 – COOPERATIVE ORGANIZATION & PRACTICAL APPLICATIONS

Submitted by:ALLENIS ORCILLA

BC 2-1, 2nd Semester, School Year 2014-2015

Submitted to:Prof. RICARDO F. RAMISCAL

Subject Adviser

March 8, 2014

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Profile & Historical Background of the Parish of the Holy Redeemer Multi-

Purpose Cooperative

Weekly Coop Task & Responsibility Journal for the periods covered

November 11 to 15, 2013

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Assessment of Practicum Program Reaction Paper by the students with the following guide questions:

What have I learned from the experience? (knowledge, Skills, Attitudes, Values)

My experiences with the people around me The most memorable and/or relevant event

during my Practicum What I can recommend for the

improvement of the Practicum Program? My advice to those who will take their

Practicum in the near future.

Cooperative Validation & Observation Report

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ALLENIS ORCILLA(Curriculum Vitae)

Cooperative Practicum General Portfolio

Practicum Photo/Video Documentation

Student’s Practicum Evaluation

Other Documentation:

Approved Letter of Request/Acceptance Certificate of Completion Original or Photocopy of Daily Time

Record, Time Card or Official Log Book duly signed by the immediate supervisor

The Practicum PolicyGuidelines/General Portfolio

Practicum Photo & Video Documentation Other Coop Documents (if any)

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Reminders:

Use assorted colored fly leaf/cover for each sub sections/divisions of the project.

Use font arial 12 for the entire report/project except for the front and loose cover pages.

Font size for leaf/loose cover pages should be 36 for title headings.

Final Compilation should be Book-Binded. The Color should be Dark Red. Lettering/Text for the cover should be in Gold.

Use 8.5” by 11” bond paper for the project. Special paper may be used for the practicum

final project. Project submission deadline shall be on or

before March 8, 2014.




Cooperative Practicum Evaluation Instrument

This cooperative practicum evaluation cum research instrument is intended for the sophomore cooperative students. The objective of this instrument is to be able to monitor and assess student’s performance during their on-the-job training at the coops. It is of best interest of the College of Cooperatives & Social Development to determine how students carry out their theoretical learning in the university vis a vis the actual praxis of their learning in the cooperatives. This instrument consists of two (2) parts. Part I includes the coop profile etc. Part two indicates the areas for evaluation that uses the following rating scale: 4 = Outstanding, 3 = Very Satisfactory, 2 = Satisfactory, 1 = Fair and N/A – Not Applicable. The instrument should be filled out by the trainee’s immediate supervisor and/or coop officer. Please answer this instrument as objectively and completely as possible. We assure you that the response you will provide will be treated with strict confidentiality.

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Part 1. The Cooperative’s Profile

Name of the Evaluator: ___________________________________ Position Occupied in the Coop: __________________

Name of the Coop: ______________________________________________________Years of Existence: ______________

Type of Coop Operation/s: _______________________________________________________________________________

Coop Services/Business: ________________________________________________________________________________

Name of Trainee/Intern: ____________________________________________________ Year Level: __________________

Office/Department/Unit/Area where student trainee/intern is assigned:

Credit & Collections Unit Human Resource Department Consumers Store Operation Canteen Operations Education & Training Accounting Unit Sales & Promotion Clerical Tasks Research & Research Related Activities Others (Please Specify) ________________________________________________

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Part 2. Evaluation Area Focus

This part of the instrument requires you to put a check mark (√) on the box corresponding your response. This evaluation uses the following rating scale:

4 = Outstanding 3 = Very Satisfactory 2 = Satisfactory 1 = Fair N/A = Not Applicable

Trainee’s Communication Skills (Written & Oral) 4 3 2 1 N/A

1. presents ideas, solutions and courses of actions when situations calls for it.

2. adjusts his/her messages and communication approaches when faced with coop officers, employees and members.

3. is honest and straightforward in communicating with others.

4. knows how to communicate with others in a diplomatic manner.

5. effectively negotiates with others and focuses on finding mutually beneficial solutions whenever problems occur.

6. effectively expresses himself/herself in written form e.g. compose effective correspondence, reports, research paper, studies or other written requirements as required.

7. effectively expresses self in individual and group situations.

8. presents ideas and suggestions in the group clearly and logically.

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9. communicates clearly and accurately to the coop officers, members, employees and co-trainees.

10. communicates with the coop officers, staff and members with respect and courtesy.

Trainee’s Teamwork & Collaboration 4 3 2 1 N/A

1. can relate to people in all levels of the organization.

2. has a positive attitude towards team work.

3. shows willingness to share his knowledge and information to others in order to help them at work.

4. able to modify his own behavior, style and approach to achieve goal/accomplish task.

5. demonstrates responsiveness/sensitivity to others.

6. actively practices collaboration and able to establish rapport with others

7. contributes towards maintaining harmony in the team.

8. appreciates diversity in the team by respecting differing perspectives, opinions and ideas outside his own.

9. able to learn from other’s point of view.

10. volunteers suggestions and/or ideas and willingly seeks feedback and work appraisals.

Trainee’s Quality of Work, Industry & Perseverance 4 3 2 1 N/A

1. acts decisively and anticipates forthcoming needs and possibilities in performing task better.

2. is flexible and adaptable to the work situations and able to meet changing priorities and schedules.

3. has the drive to succeed in accomplishing challenging work objectives/new tasks.

4. holds a positive attitude towards obstacles/difficulties.

5. sees problems in work situations as an opportunity for learning and improvement.

6. ensures all his delivered work consistently meets the highest quality standards of the cooperative.

7. shows a strong desire to go beyond the expected quality of outputs and/or quality standards.

8. shows the ability or the potential to be an independent thinker, systematic and organized in doing things.

9. shows a commitment to the action plan and consistently meets objectives/work done on or ahead of schedule.

10. Shows diligence and effort exerted in performing functions and

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assignments; includes willingness to work overtime when required.

Trainee’s Continuous Improvement, Creativity & Innovation 4 3 2 1 N/A

1. looks at ways on how things can be done better.

2. challenges the usual process and/or aims to achieve beyond the best practices.

3. always aims to continuously improve quality and efficiency in his/her work.

4. generates new ideas and solutions in his line of work.

5. insightful and able to see beyond the cause and effect of things.

6. employs a creative approach in handling tasks/problems.

7. responsive to changes and spends time to learn and understand new processes and programs.

8. is proactive in keeping and employing new tools, methods, and techniques to improve work processes.

9. goes out of his way to learn about other functions or processes outside his own area.

10. knows how to integrate learnings to further improve/innovate in work.

Trainee’s Customer Focus & Business Orientation 4 3 2 1 N/A

1. continuously seeks to understand and act upon the needs and expectations of the coop and its members.

2. always takes into consideration the customer’s perspective in his actions and decisions.

3. demonstrates ability to internalize the cooperative’s business operations, processes and practices.

4. able to apply this knowledge in providing appropriate work solutions.

5. understands the impact of his actions and performance on the operations and image of the coop.

6.

7. conscious and alert of ways to become more cost-effective at work.

8. demonstrates knowledge of the product and service offerings of the cooperative and how to access them.

9. able to assist customers through coop information.

10. shows courtesy and commitment to be of service to everybody.

11. Is friendly with all “co-employees” even with those not working in his section/department.

Others 4 3 2 1 N/A

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1. has the ability to create a good impression.

2. command respect and attention among coop officers, staff, members and co-trainees.

3. shows an aura of confidence and poise at work.

4. always properly groomed and dress and neat in appearance.

5. always arriving and starting work on time.

6. has the proficiency and mastery of standards as demonstrated in actual performance of work.

7. grasps new ideas quickly and instructions easily.

8. enthusiastic in performing functions and assignments.

9. reports regularly and is punctual.

10. is familiar and able to make use of office technologies to facilitate work task efficiently.

Remarks / Recommendations:

Evaluator:

Signature over Printed Name Name of Cooperative/Agency/Organization

Position Date

- Thank you so much for your cooperation –

COOP 3076 – COOPERATIVE PRACTICUM EVALUATION INSTRUMENT

Name of Student Trainee: Date:

PERSONALITY (maximum 10pts.)

Appearance (4pts.)

Neat in overall appearance Hair neatly combed Nails properly trimmed and clean/ light make-up if any

Clothes (3pts)

Dress suited for offices/store personnel Shoes always clean

Evaluator’s Rating

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Overall pleasant disposition (3pts.)

Possesses a smiling personality With healthy and pleasant disposition Does not lose her temper even under trying conditions

INDUSTRIOUSNESS/INITIATIVE/RESOURCEFULLNESS (maximum 10pts.)

Industriousness (5pts.)

Performs his/her duties continuously without being told Willingness to perform the assigned tasks when instructed Offers help to others need

Resourcefulness/Initiative (5pts.)

Find out details about his/her tasks as supervisor Not ashamed to ask question on matters he does not know Is dependent to his/her work

KNOWLEDGE OF THE JOB/WORK (maximum of 10pts.)

Knowledge in (for Consumer Coop) work

Knows how to sales talk his customer Learns about the goods/merchandize he/she is selling like price, color, style,

etc. Suggests alternative merchandize to customer (if and when needed) Answers queries from customers of the merchandize offered for sale Issues and fills out sales invoice/receipts accurately

Knowledge in (Credit Coop/Non-Coop) work

Learns office de-quorum/procedures Easily learns instructions from supervisor on the work assigned Performs his/her work assignment accurately Knows how to make decision/s on minor work/tasks assigned Organizes and plans out his work Sees to it that the work assigned is finished before accepting/ performing new

assignment/s

PROBABILITY TO GET ALONG WITH OTHERS (maximum 20pts.)

Public relations with customer and members/non-members (10pts.)

Serves his customers/members leaders with smile Does not play “favorites” with customers/members like attending to affluent-

looking customers/members Offers his/her help to all prospective customers/members Does not get irritated by questions of customers/members no matter how

many Observes courtesy all the time Gives his/her opinion to his customers/members only when asked

Public Relations with co-employees (10pts.)

Is courteous to co-employees Does not criticize any of his/her co-employees Is willing to help others all the time Is friendly with all co-employees even with those not working in his

section/department Not inquisitive about others by asking personal questions about them

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PUNCTUALITY/ATTENDANCE (maximum 50pts.)

Note to Evaluator: Please rate this item based on time records as follows:

No Absent (No Tardy) 50 pts.

1 Absent (2 Tardy) 45 pts.

2 Absences (3 Tardy) 40 pts.




TOTAL POINTS

Remarks / Recommendations:

Evaluator:

Signature over Printed Name Name of Cooperative/Agency/Organization

Position Date

COOP 3076 – COOPERATIVE PRACTICUM MONITORING SHEET

Trainee’s Name: _________________________________________________________________________________

Coop Station: __________________________________________________________________________________

DATE ORAL INTERVIEW OF TRAINEE’S PROGRESS

by Faculty Adviser:

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From the Coop Intern Station:

COOP 3076 – COOPERATIVE OBSERVATION/VALIDATION REPORT

Name of Cooperative:

Address:

Contact Person:

Position held in the Coop:

Telephone/Facsimile No.:

COOPERATIVE MANAGEMENT

Item Under Validation Observation

1. Active Membership

a. Membership policy/requirementsb. Definition of active member/inactive

member

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2. Membership Expansion

a. Membership Profile b. Membership Increasesc. No. of Barangays covered:d. No. of Municipalities covered:e. Strategies/programs for membership

expansion:

3. Meetings Conducted

a. Monthly Board Meetingsb. Special Board Meetingsc. Committee Meetingsd. Meeting En Bance. General Assembly Meetingsf. Other Meetings

4. Accounting & Administrative Controls

a. Books of Accounts Cash Disbursement Book Cash Receipt Book Sales Book General Ledger Other Books of Account (specify)

B. Active Management Team Manager: Accountant: Bookkeeper: Cashier:

5. Capacity and Capability Programs for the Officers, Management Staff, and Cooperative Members.

6. Community/Cooperative/Government Agency/Corporate/Local/ Memberships and Affiliations.

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ECONOMIC/FINANCIAL CONDITION


General Business Operations

Business Diversification

Financial Liquidity & Status

Other Economic Programs/Projects/Activities

COOPERATIVE IMAGE


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Office/Building & Other Fixed Assets

Information Dissemination & Cooperative Advertising

Customer Service & Relations

Others

OTHER INFORMATION FOR VALIDATION

Cooperative Strengths: (Identify Coop Strengths) Cooperative Weaknesses: (Identify Coop Weaknesses)

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UNIQUE FEATURES OF THE COOPERATIVE UNDER VALIDATION

1. What organization culture exists in the coop and what makes it unique from other cooperatives?

2. What is the coop’s vision and how would the coop propose to achieve it?

3. Are there any employment opportunities generated by the coop for the community? What are the types of jobs generated by the coop for its members/non – members?

4. What are the coop’s contributions to the conservation of natural resources and the protection of the environment?

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5. Others (if any)

OVER ALL OBSERVATION/IMPRESSION

Name of Trainee: ______________________________________________

Year & Section: ______________________________________________

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Date Accomplished: _______________________________________________

Signature: _______________________________________

C E R T I F I C A T I O N

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WAIVER

This is to certify that I am allowing my son/daughter

________________________ to go on a practicum (on-the-job-training) for a minimum of

200 hours starting November 12, 2013 until March 8, 2014 at the

_______________________________________________________________________

in partial fulfillment of the requirements for the subject COOP 3076 – Cooperative

Organization & Practical Applications of the Bachelor in Cooperatives.

It is understood that __________________________ abides by the rules and

regulations that may be imposed by the coop supervisor/staff-in-charge for his/her welfare

and safety.

I fully agreed to waive any responsibility on the part of the Polytechnic University of the Philippines CSSD – Department of Cooperatives & Social Development, ________________________________ __________________ (coop’s name), and/or their representative/s, in case of any untoward incident that may happen to my son/daughter (due to his/her negligence) during the duration of the practicum program.

_______________________________________ __________________ _____________ Name of the Parent/Guardian Signature Date

Student’s Name: _________________________________________________

Home Address: _________________________________________________

Telephone/Cellphone No. __________________________________________________

Email Address: __________________________________________________

PRACTICUM MONTHLY COOP TASK & RESPONSIBILITY JOURNALFor Periods Covered ____________ to _______________

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_______________________________________________________ Signature Over Printed Name of the Trainee

_______________________________________________________ Date Accomplished

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