Coordination / Management and Implementation of the MEDCIS ...medcis.eu/wp-content/uploads/2018/03/MEDCIS-1st-GA-meeting_21st... · Coordination / Management and Implementation of

Coordination/ManagementandImplementationoftheMEDCISproject

Activity6

MEDCISGA,Ab/SCmeetings,21February 2018,Athens

www.medcis.eu

MEDCISGA,AB/SCmeetings,21February2018,Athens

Activity6:.

The objectives of Activity 6, are to:Ø Coordinate Activities & Facilitate communication between partners within

and across ActivitiesØ Manage and monitor the progress of the project ensuring that the project

meets its objectives within the time (and budget) limits

Ø Work closely with Activity 5 to Link MEDCIS to other internationaland national projects, stakeholders – national authorities andpolicy leads for MSFD

Ø Communicate and outreach Project results and scientific developments on alllevels of society: policy, public as well as scientific community (in tandemwith Activity 5)

Task6.1:Administration

Leader:HCMR(N.Streftaris)

• monitor the activities and progress of the work• integration among and within the Activities• assure the conformity to the DoW with special attention to the timeline and

quality of deliverables• communication with the Commission on technical, administrative and

financial matters• arrange and facilitate the SC and AB meetings, and implement their

decisions.


Task 6.2: Scientific coordinationTask leader: HCMR (K. Pagou)

1) Steering Committee (SC):SC = the Coordinator as chairperson, the Project Manager, and the eight (8)Activities LeadersThe SC will meet on a frequent basis at months 1, 6, 12, 16 and 202) Advisory Board (AB):AB = A panel of experts (scientists and end users that will be key stakeholders of theproject’s scientific results): coordinators of the EMODnet -MEDSEA CheckPointproject, representatives from the UNEP/MAP, RAC-SPA, OSPAR, HELCOM, GFCMCommissions, the JRC-MCC and the EEA.

3) External experts and observers:NGOs (as WWF.GR), projects under the same Call and INFO/RAC are invited to themeetings to provide scientific guidance and bring along their experience on similarprojects.


Task6.3CommunicationandDissemination

Taskleader:HCMR(K.Pagou&N.Streftaris)

Ø Related activities (web site, dissemination, engagement of stakeholders andpolicy makers, position paper) will be supervised and supported by Activity 6, inclose collaboration with Activity 5.

Ø During the project and afterwards, the management office and the Activityleaders will present the outcomes to all major scientific and policy fora(particularly those related to the activities of the DG ENV, as are PCG meetings,conferences, working groups), as well as those of UNEP/MAP.

Ø ThedisseminationplanadoptedduringthefirstSC(Rome,April2017),submittedtoDGENV(10/2017)



Milestones (done & foreseen meetings):

MS6.1: Kick off & 1st SC Meeting (M1- Brussels, M2 - Rome)(responsible: HCMR).

MS6.2: 2nd SC Meeting (M6) (responsible: HCMR). (M7, September 2017, Ljubljana)

MS6.3: 3rd SC Meeting (M12) (responsible: HCMR). Athens,February 2018MS6.4: General Assembly & Scientific Workshops (M12)(responsible: HCMR). Athens, February 2018MS6.5: 4th SC Meeting (M16) (responsible: HCMR), tbd.MS6.6: 5th SC Meeting (M20) (responsible: HCMR).MS6.7: Final General Assembly & Conference (M24) (responsible: HCMR).


Deliverables:

D6.1: Inception report specifying the proposed methodology for thetasks of the project (M2) (responsible: HCMR).

D6.2: (PR1) 1st Progress report (Months 1-6) advanced draft of the tasks performed andsome preliminary conclusions (M7-M8) (responsible: HCMR).

D6.3: (PR2) 2nd Progress report (Months 7-13) advanced draft of the tasksperformed and some preliminary conclusions (max 2 pages) (M14)(responsible: HCMR).

D6.4: (PR3) 3rd Progress report (Months 14-20) advanced draft of thetasks performed and some preliminary conclusions (max 2 pages)(M21) (responsible: HCMR).

D6.5: Final report which describes clearly the executed tasks and resultscovering the complete reporting period, including all the specificproducts and deliverables produced in the context of this project andan executive summary (maximum 6 pages) (M24) (responsible: HCMR).


Sustainability,geographicalcoverage,synergieswillbeachievedthrough:• Supportbycompetentauthoritiesfrom:Greece,Cyprus,Malta,Italy,Croatia,Slovenia,

France,Spain• StakeholderPlatform• Networkofexperts (andinstitutionsfromEUandnonEU(asfromUniv.PortSide,NGOs,

JRC/MCC,EEA,etal.),asinMRUmeeting

• RSCs(especiallywithUNEP/MAPinternationalconferences/meetings),INFO/RAC• Positionpaperandotherpublications• Website• Projects (EMODnet,SeaDataNet,INSPIRE,LIFEWATCH,MEDINA,ODYSSEAetc)• Synergiesandcollaborationwillbepromotedthroughlinkingwiththeotherprojects

fundedunderthesamecall(asinKORome,1st &2nd jointstakeholderworkshops)• Alsoadvantageistheadoptionandfurtherdevelopmentofoutputsfromthepilotprojects

(IRIS-SES,JMPNS/CS,BALSAM),ActionMed andEcApRHA,BalticBoost,Mistic Seas,aswellasPERSEUS,DEVOTES,etc.


InterconnectionwiththeScientificcommunityandthestakeholders

Needtoschedulemore,Bemoreactive,Proposalsforeventsasjointmeetingswithotherprojects,

Please,keepinformedmanagementteamonyourcollaborations,othereventsrelatedtotheproject


RisksinvolvedinMEDCISimplementation:

Externalriskscanberelated• tothequalityandtimingoftheMSFDrelatedcountryreports.

Solutions:• InputastheseArticles11willbealsoacquiredfromongoingactivities,suchasthe

ActionMed projectandmaybeunofficiallythroughthepartnersthatareinvolvedintheprocessintheircountries.

• WorkonArticle13canalsobebasedontheNAPscollectedthroughUNEP/MAPEcApprocessandsupplementedbythepartners.T

• TheMSFDnationalauthorities,whichwillbeinvolvedintheprojectthroughthePLATFORMScanalsoprovideinsightstotheprogressandstreamlinetotheneedsasdictatedbytheDoW


CHANGES

• Changesinresponsibilities(Act3,4,5)• Changesinotherpersonnel• Changesinbudgets


Meetings where MEDCIS activities were involved during the first year:

§ KO with DG ENV officers, Brussels 14th March 2017, HCMR, IFREMER, UoSalento, CORILA, IEO, IWRS. Presentation of project’s workplan.

§ KO, Rome 5th April 2017, (all partners involved, as well as external experts and stakeholders).

§ Side meetings of Activities 1, 2, 3, 4, and 5, Rome 5th April 2017, (all partners, all activities).

§ SC meeting, Rome 6th April 2017 (All Activities). AB members also participated and gave advice.

§ Plan Bleu 5th workshop on the science-policy interface (SPI) strengthening and the Ecosystem Approach (EcAp) coordination group meeting on IMAP spatial and temporal scales of monitoring and assessment, back to back with the Quality Status Report (QSR) meeting, Nice, France, 27-28th April 2017 (Activity 2, J.-F. Cadiou participated).

§ Coordination meeting with UNEP/MAP for the tasks of Activity 5, Athens 5th May 2017, (Activity 5 & 6).


§ Several SKYPE meetings between partners, within activities § EEA (ETC/ICM) and INFO/RAC from UNEP/MAP (organisers) “Workshop for the

delineation of subdivisions relevant for MSFD assessments/reporting in the Mediterranean Sea” where MEDCIS was represented by Alberto Basset,

§ ISPRA, Rome 21st - 22nd June 2017.§ Training workshop on the use of NEAT software to assess the status of marine environment.

AZTI, HCMR, UoSalento,UoA, NIB, IWRS, Athens 4th July 2017 (Activity 2).§ SKYPE with ODYSSEA H2020 project, for collaboration among projects, 7th July 2017

(Activity 5 & 6). Invitation (accepted) to participate to the 1st ODYSSEA project’s stakeholder workshop, on the 25th October 2017, in Rome

§ TG DATA, 12-13/2/2018, Brussels (A. Giorgeti)§ 2nd MRU workshop (EEA, DG ENV, MEDCIS project), Athens, 20 February 2018§ MEDCIS 1st GA, 3rd SC, AB, stakeholder platforms meetings (with the other MED

projects), 21st February Athens§ MEDCIS Scientific workshops (NIS, PoMs, Biodiversity, Litter, Noise, Pollution) 20th, 22nd

and 23rd February, Athens§ MEDCIS side activities meeting, 22nd February, Athens


MEDCIS2nd SCmeeting,4September2017,Ljubljana

PleasesendushighqualityphotosespeciallyfromWestMedfornextreportsoutcovers

REPORTING&FINANCIALISSUES

NikosStreftaris,Roula Frangou,Louiza Giannoudi



1March

2 3 4 5 6August

7 8 9 10 11 12Feb18

KO-B KO-R GA

SC0 SC1 SC2 SC3

D PR1

13 14April

15 16 17 18 19 20 21 22 23 24Feb19

GASW

SC4 SC5

PR2 PR3 FR


REPORTING- Inception report, to be submitted during the first month specifying the proposedmethodology for the tasks of the project. ✔- Reporting period 1, from month 1 to month 6: Progress Report, including anadvanced draft of the tasks performed and to the extent possible somepreliminary conclusions within 15 days of the end of the period to which theprogress report relates (maximum 5 pages). ✔

Delivered:13/10Approved: 20/11- Reporting period 2, from month 7 to month 13. As above

- Reporting period 3, from month 14 to month 20. As above

- Last reporting period, covering the complete project duration. This Final Report,describes clearly the executed tasks and results covering the complete period.Includes all the specific products and deliverables produced and an executivesummary of maximum 6 pages.A presentation of maximum 20 slides summarising in a pedagogic way the mainresults, may be requested.


FINANCIAL

• Commission pre-financing payment (299.969,10 € - 30%) received andhas been distributed to the partners.✔

• Second pre-financing payment ✔ (299.979,10 € - 30%) received and hasbeen distributed to the partners (12 / 1/ 18) based upon the approval ofthe latest progress report & the condition that 70% of the previous pre-financing installment paid had been used

Delivered : 16/11Money received 12 /12

We have to submit next financial reports 60 days after:• end of the last reporting period (28/2/2019)


FINANCIALGuidelines

• Budget transfers between budget categories (Personnel, Travel & subsistence,Equipment, Sub-contracting, Other direct costs) are limited to 10% of theamount of each budget category for which the transfer is intended and withoutexceeding the total eligible costs provided that this doesn’t affect theimplementation of the action.

This adjustment does not require an amendment of the Agreement, yet it isstrongly recommended to inform our financial officer in EC even for budgetchanges of less than 10% in advance.Remember it takes time to get an approval from EC which might requireclarifications

• Please inform us the soonest possible on any budget changes/request you wishto make, in order to forward them to EC (already have 1 such request)



ThankYou!

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Coordination / Management and Implementation of the MEDCIS ...medcis.eu/wp-content/uploads/2018/03/MEDCIS-1st-GA-meeting_21st... · Coordination / Management and Implementation of