CoPDF trypy Desk Basics

8/11/2019 CoPDF trypy Desk Basics

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NewsGate guide: How to log into the fit client

How to log into the NewsGate fit client

1. Double-click on the NewsGate icon on your desktop.

2. A login prompt will open.

3.

Type in your user name. It is the same as the username you use to log into your computer.

4.

Type your network password in the Password field. This is the same password you use to loginto your computer.

5. Click OK.

6. NewsGate will open.

Training materialsYou can find the training documents on this website: http://sps.gannett.gci/teams/ENG/

You will be prompted to log in to

access the information. Type youreveryday username and password into

the prompt.

After logging in, click on ENG

training documentation to the

left. A list of documents will

open. Be sure to check back

regularly for additions and

updates.

Gannett Co., Inc. - revised 4.15.2011 1
http://sps.gannett.gci/teams/ENG/http://sps.gannett.gci/teams/ENG/


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WRITING

Story workflow

SOURCEEDITING

As a story moves through the workflow, its state changes. The chart below shows what each state means.

COPYEDITING

SLOTEDITING

READY

What does it mean?Content is still beingwritten. Its not readyfor editing.

Who is usually working

on the story at thispoint? Reporters,contributing writers,editors pulling materialfrom wires and emails,

clerks, editorialassistants.

When should it move toSource Editing? Whenthe writing process isfinished and its readyfor content editing.

Can it move directly to

Copy Editing? Yes, if theediting process doesntinclude a source editor.

What does it mean?

Content has been

written. The text is

ready for its first edit by

the source editor, who

is editing primarily for

content.


on the story at this

point? Content editors,assignment editors,

section editors.

When should it move to

Copy Editing? When

content is considered

publishable for online

(lead is solid, sources are

confirmed, content

editors requests for

changes are made, etc.)

What does it mean?

Content has been edited

by the source editor.

The text is ready for the

next round of editing,

which includes fitting

the story on a page.



point? Copy editors,rim editors.

When should it move to

Slot Editing? After the

text is copy edited,

trimmed to fit and the

display material (heads,

decks, captions, etc.) has

been written to fit the

specs on the print pages.

What does it mean?

Content has been edited

by a copy editor and fits

on the print pages.



point? Slot editors or

the person who is giving

the final approval on the

editing.

When will it move to

Ready? When the

package is approved for

print publication. It

should be considered

ready to be typeset.

What does it mean?

Article is ready to be

typeset. No additional

editing is needed.

What if the page still

needs to be proofed?

The text file can be in a

state of Ready even if

page proofing has not

been completed.

What do you do after

the page has been

proofed? Make the

proofing corrections on

the text file via the print

package, then mark that

print package as Ready.

Start Finish

Writing icon Source Editing icon Copy Editing icon Slot Editing icon Ready icon

If no source editor, text can go to If no slot editor, text can go to


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NewsGate guide: Creating a story folder


How to create a story folderThe story folder is the place where all the contents that are related to a story for one or more media types are collected, produced,

organized and stored. It is the central working place for content creators working on a specific story.

1. Go to the

Story Folders

workspace.

2. Click on the down arrow next to New and select Story

Folder. In the window that opens, fill in the editor, news

value and summary fields. Set the planning date to the

day before print publication. Then select Save As.

3. The Save As window is where you will

name the story folder. Go to the Name field

and type in the story folder slug: three-

letter site code in all caps followed by a few

words in lowercase that describe the

content in headline style. Then go to the

Save in field and make sure the proper desk

is selected. If its not, use the dropdown

menu to find the desk the folder should go

in. Click OK.

4. The story folder is

created and opens in

the main area.


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NewsGate guide: How to create a story


How to create a storyYou can create a story from the main NewsGate window or from NewsDirector.

To create a story from the main NewsGate window in the Story Folders workspace:

1. Either make a story folder or open

an existing story folder. Makesure it is open in the main area.

Verify that the name is at the top

of the main area to confirm.

2. Right-click in the white area of

the story folder.

3. Select New > Text.

4. A new text file is created

and opens in NewsDirector.

5. Be sure to right-click on the

file in the Packages pane

and rename the file.

6. Save your story by

selecting File>Save

(Ctrl+S).

To create a story in NewsDirector:

1. Edit a content item or package in the story folder where you want to create new text.

2. In the NewsDirector window, go

to File > New > Text.


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NewsGate guide: How to create a story


3. A new text file is created in that story

folder. The file is not inside any packages.

4. Be sure to right-click on the file in the

Packages pane and rename the file.

5. Save the story by selecting File > Save

(Ctrl+S).


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NewsGate guide: How to make budgets


How to make budgetsYou can use package lists as budgets for print and online. You can use story folder lists as planning

budgets. Here is how to set up lists that you can save to your favorites in the Planning workspace

for everyday use.

Planning for tomorrow

Make a package list for tomorrow:

Remember that the date fields in a package list relate to run dates, or publication dates.

1. Open the task pane.

2. Select the Packages from the task pane dropdown list.

3. In the From date field, select Tomorrow.

4. In the To date field, select Tomorrow.

5. Make sure the Desk field is empty if you are creating a print package list.

6. If you are creating an online package list, select a desk by clicking on the ellipsis and

navigating to it. Add all the desks you want by clicking on them to put them into the field

next to the Add button.7. Select a product from the dropdown.

8. Click the ellipsis button next to the Destination field if you want to choose a zone and

edition.

9. Click Display list of Packages to display the packages in the list, click Items to display the

individual items contained in the package.

10.Click the Apply button at the bottom of the navigation pane.

11.The gray title bar above the main list area says Temporary List.

12.The packages are grouped by page.

Change the view of your list:

1.

Right-click a column header and choose Customize Current View. A window opens.2. You can add fields from the

Available Fields list and

remove fields from the Show

these fields list. The

example at right shows the

recommended fields for a

package list.


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3. Click on the Auto-Preview tab and

add all the available fields to the

list.

4. When you are satisfied with your

field selections and order, click OK.

5. To move a column header within

the view, click and drag it to itsnew location.

6. To resize a column header, hover

over the right edge and drag the

border to the size you want.

7. To sort by a column, click on the

column header.

Save your list:

1. Click the Save button at the

bottom of the task pane.

2. A Save to Favorites prompt opens.

3.

Type a name for the shortcut. You can use spaces, not special characters. Click OK.4. The shortcut appears in the Favorites area in the navigation pane.

Planning for today

To make a planning budget for today:

Remember that the date fields in a story folder list relate to planning dates, not publication dates.

1. Select Story Folders in the task pane header.

2. From and To date fields default to Today.

3. Pick a desk using the same method as above. Click Display list of Story folders to display the

story folders in the list. Click Items to display the individual items contained in the story

folders.4. Click the Apply button at the bottom of the task pane.

5. The main area updates to

match the filter, and the

gray title bar above the list

area says Temporary List.

6. You can customize the

display by changing the view

and adding fields like you

did for the package list.

7. Right-click on a gray column

header and select CustomizeCurrent View. The example

at right shows the

recommended fields for a

story folder list.

8. Click on the Auto-Preview

tab and add all the available

fields to the list.


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9. Save the filter to your favorites.

Save your changes:

1. Go to the Window menu > My Window Setup > Save.

2. The changes you made to your NewsGate setup are saved for the next time you log in.

NOTE:Saving your window setup also saves any changes you have made to windows in any of the

other workspaces.


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NewsGate guide: How to perform simple searches with Find


How to perform simple searches with FindFind lets you perform a simple text search in a list of items. This can be very useful in many

NewsGate workspaces. Use it anytime you are dealing with a long list of items, such as: wires

a workflow mailbox

a story folder list

a package list an assignments list

the import list

To open it, go to View menu > Find, or type Ctrl+F.

The entry field appears above the main area. When

you type in a word after Look for and press

Enter, the system will search for all files listed in

the main area with that character string in the

displayed fields.

For example, if you type Obama in the field in the Wires workspace, it will look for that word inthe displayed fields, such as Name, Headline and Supplemental Category.

In a workflow mailbox, you could use it to search for files with your name in the Attention field. Or

use it to quickly narrow your list to one particular slug you want to work on.

In the import list, Find can be used to locate all of the photos imported on the same topic, as they

typically have the same name with a different number at the end.

To remove a search and return to the full list of items, click the X inside the Look for field.

The Find function has its limitations. It searches only for the same word or exact word

combinations in the fields in the list area, though it is a non-case-sensitive search. It does not

perform Boolean searches.

Once you add Find, it is visible in every workspace though it keeps the word you typed in the field

only in the particular workspace you were working in. When you switch workspaces, the Look for

field is cleared.

If Find is a function you will use frequently in a workspace, you can save your window setup after

adding Find. It will then appear when you open that workspace. Go to the Window menu > My

Window Setup > Save.


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NewsGate guide: How to find stuff - Advanced searching


How to find stuff - Advanced searchingThere are two search tools: the Search task pane and Advanced Search. The Search task pane

searches through the entire NewsGate system for all types of items. Advanced Search, found under

the Research workspace, also looks through the entire system but provides advanced filters to refine

search results.

Using the Search task paneUse the Search task pane to find an object and look at its contents. From the search results, stories,

photos and graphics can be copied to another location. Story folders can be opened from here, too.

To go to the Search task pane from anyworkspace:

1. Open the task pane. (View menu >

Task Pane or Ctrl+Alt+F1.)

2. Click on the task pane

label and select Search.

To perform simple search:

1. If there is an old search term, clear it by clicking on the stop

sign with an x in the middle.

2. Type a search term into the window.

3. Click on the magnifying class or press the

Enter key. The top pane will display a

scrollable list and a count of how many items were found.

4. Click on an items name to display its contents in the

preview pane below.

5. To copy a story, photo or graphic, select the items name

and drag-drop it onto a story folder in the Navigation Pane

or to My Stuff.

To narrow a search to a particular item type:

1. Buttons representing the different item types are located

at the top of the Search Results area: text, photo, story

folder and other (graphic, video, audio, etc.).

2. By default, all the buttons are selected and all the object types are included in the search.

3. Toggle one or more of the buttons off to narrow the search by object type.


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To search for story folders only

1. Turn off all of the icons at top right EXCEPT story

folders. The screen shot at right shows what the icons

look like when only story folders is selected.

2. Click on the story folders name in the

search results pane to see more

information in the lower preview pane.

3. Click on the green link in the search

results to open that story folder in the

main area.

4. Clicking on the story folders

name in the preview pane also

will open the story folder in the

main area.

Using Advanced Search

To open the Advanced Search window:

1. Click on the Research workspace icon at

the bottom left of the NewsGate window.

The icon looks like a row of books.

Keyboard shortcut: Ctrl+ 9.

2. Click on the Advanced Search button at top right of the Research workspace. The main area

will display search fields.


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Performing a simple search

1. Type a text string into

the Search for field, such

as part of the file name

or a topic.

2. Click on Search. The

results will be files with

matching text from

throughout NewsGate,

regardless of location or

type of item. Note that

there are about 1,000

results in the example

above.

3. Click the View button at

the top of the main areato open a list of display options.

Single line best when want to see a lot names at once.Full best for reading a short summary, shown above.Thumbnails best with images.

4. Use the buttons at the bottom of the search results to navigate through the list.

= places cursor in the search for box

= Not active if on first page

= Not active if on last page

5. Click on an item in the search results list to display its contents in the preview pane to the

right.

6. Click on the black arrow at the upper right

of the preview pane header to open an

action list.

Note:See the Search result actions section at the end of this document for more information.

Narrowing the search with multiple keywords

Choosing good keywords can help reduce the number of results.

1. Click on the small double arrows to the right of the Search button.

1

3

2


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2. A larger search pane

will open.

3. In the Search for field,

type multiple keywords.

4. Check Match all words

to narrow the search.

When selected, all keywords entered must be found in the item for it to be displayed.

When not selected, any of the words in the list will bring back a result.

Note that there are now only 24 results.

Narrowing the search by source

Limiting the search to a source helps find items from a specific site.

1. There are two ways to pick sources.

a. Click on the Source drop-down arrow to see a history of recently used sources.

b. Click on the dot leaders to the right of the drop-down arrow to open a list of sources.

c. Check the sources to

search, then click

OK.

2. Click on the Search button.

Note in the example below

the selected sources terms display in the Source field and that there are now 210 results.


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Narrowing the search by item or file type

The search can be refined further by indicating the type of files sought.

1. Click on the dot leaders to the right of Type.

2. A Select Types window

opens.

3. Select the file types to

search.

4. Click OK.

5. Click on Search. Note the new search

terms are now visible under Type

and that search results bring back

168 results.

Additional search fields

Using the remaining fields requires specific knowledge about where the items are located

Name Use if the name (slug) of the story folder or item is known. If part of the name is known, use * as awildcard. Ex. choco*Location Type in the name of a city or state.Date - Use a date option offered in the dropdown or click on the calendar button to specify a specific date or

range of dates.Product Type in the name of a product, such as ASBBrd or NASBrd.Status Specify whether the item has run or not.Creator Name of the items creator.Show Display options range from as few as 14 results per screen to 50 results per screen.Sort by Rank shows the closest match to the search terms; date shows most recent first.Clear refining result clears the search terms.

The search results list

The search results area is split between a list and preview pane. The list pane shows the items slug,summary or image. The preview pane shows the contents of the item as well as metadata.


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List pane

Icons in the search results list provide information about items.

Item type Icons are located to the left of the slug in the search results.

= text

= images

= story folder= graphic

= multimedia

= video

= other (Ads also will come up in other search)

Location Icons to the right of the slug reveal where the item has run

= item published in an online package

= item published in a print package

= item can be found in long-term storage

Search score Icon to left of the items summary show how well this item matches the search. high medium

low

Clicking anywhere on the slug line will open the item in the preview pane.

Search results can be

refined. Clicking in the

box to the left of an item

indicates that it is similar

to the desired item. Click

the Search button again torun a new search based on

the selected search result item. Be aware this new search will clear the original search terms.

Preview pane

The preview pane displays the items content and key

information about it. The information includes the content

state, the source, keywords used and usage. The

information changes depending on the type of item.

Use the scroll bar to see all of the content.

If the item is close to the desired item but not quite right,

try clicking on the Similar button at the top of the preview

pane.


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Search result actions

Click on the black arrow to the right in

the Preview pane header to open the

action list.

Similar runs another search for items similar to the one in the preview pane.Save Asmakes a copy of the item and prompts for a new story folder. This cannot be used on a story folder.

Go to Story Folderopens the story folder to which this item belongs. If the story folder is in long-term storage,a window opens displaying the original content and packages of the story folder. Links to the content itemscan be dragged into existing story folders.

Saving a search

Use favorites to save a search for future use.

1. Fill out the search fields and click Search.

2. Once the search has run, click on the Add to Favorites button in the toolbar. The search will

be added to the Favorites area of the Navigation Pane.

3. Right-click on the favorite and rename it.


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NewsGate guide: How to work with wire content


How to work with wire contentYou can create story folders directly from the Wires workspace, using either text or photos, usingany one of several right-click actions.

Publish action

This action creates a story folder with a package that contains theselected content and opens NewsDirector, where you immediatelycan prepare the content for publication.

1. Go to the Wires workspace.

2. Right-click on the desired story or photo and select Publish.

3. NewsDirector opens. You will see a package that contains the

content at the top of the Packages pane on the left side of thewindow.

Note: The system makes a print or online package based on the lastpackage you manually created. If you have never manually created apackage, by default, the system will make an online package.

4. Right-click on the text and select Rename.

5. In the Rename prompt, slug the text according to yournewspapers naming convention.

6. Right-click on the package, select Rename and match theitems slug.

7. To create another package, go to File in the menu bar to selectthe package type you want.

8. Edit the Destination and the story or photo caption asnecessary.

9. Save by clicking the floppy disk icon in the toolbar near the

top of the window. You also can go to File > Save, or Ctrl + Son your keyboard.

Note: The folder will be created once you complete a Save As inNewsDirector.

10.The Save As prompt opens.

11.In the Save In field at the top of the prompt, choosea desk. The Name field at the bottom of the promptwill pick up the name you entered in Step 5.

12.After you have found the proper desk, click OK.

13.The folder will appear in the Recent Story Folders

list in the navigation pane on the left side of theNewsAccess window. It also will be in your MyStory Folders list.

14.When you are finished in NewsDirector, exit byselecting File > Exit.

15.If you have unsaved changes, the system will prompt you to save them.


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Add more wire content to the story folder

Using the Recent Story Folders list in the navigation pane, you candrag and drop more wire stories or photos into a folder withoutleaving the Wires workspace.

1. Select a content item in the list.

2. Drag-and-hold the content over the name of the story folder

in the Recent Story Folders lists. The story folder will expand so you can choose where todrop the item.

If you drop the item on the name of the story folder, the itemwill appear under the Background category of the folder.

To fulfill an assignment, drag-and-hold the item over the wordAssignments. The category will expand so you can see theexisting assignments. Drop the item onto the correctassignment.

Drop the item on the word "Content" for it to appear under thatcategory in the story folder.

To add another item to a package, drag-and-hold it over theword Packages. The category will expand so you can see the

existing packages. Drop the item onto the package of yourchoice. Drop the item on the word "Background" for it to appear under

that category in the story folder.

Open the folder

To open the story folder from the Wires workspace:1. Right-click on the folder in the navigation pane. Select Go to Story Folder. Or you can

double-click on the name of the folder.

2. The system will take you to the Story Folders workspace and open the folder in the mainarea. You will see the folder in your My Story Folders list.

Note: The Summary field (where the budget line goes) for story folders created from wire content isfilled with information from the Caption field in the Wires workspace. To change or to update thesummary, right-click on the folder and select Open.

Save actionThis actions creates a story folder that contains the selected photo or story.


2. Right-click on the desired content, select Save.

3. The Save As prompt opens.

4. In the Save In field at the top of the prompt, choose a desk.In the Name field at the bottom of the prompt, give the

story folder a name that follows your newsrooms namingconvention.

5. Click OK.

6. The folder will appear in the Recent Story Folders list in the navigation pane on the left sideof the NewsAccess window

7. You can drag-and-drop more wire content into this folder without leaving the Wiresworkspace. See the Add more wire content section above.

8. To create packages in the story folder, you will need to go to the folder. See the section titledOpen the folder above, then continue with Step 9 below.


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9. Right-click on the text in the mainarea, select New Package.

10.NewsDirector will open and apackage that contains the contentwill be created in the Packages panein the left side of the window.

Note: The system makes a print or onlinepackage based on the last package youmanually created. If you have nevermanually created a package, by default,the system will make an online package.

11.Continue with Steps 4 through 9 of the Publish action section above.

Drag-drop actionThis action creates a story folder with a print package and an onlinepackage that contain the selected content.


2.

In the Story Folders section of the left-side navigation pane,click the down arrow next to the From field to choose a date ordate range you want to assign story folder. Repeat this actionfor the To field.

3. The date(s) will appear directlybelow the fields.

4. Click the plus sign next to the dateto expand the list of newsrooms.

5. Click the plus sign next to the newsroom to expand the list ofdesks.

6. Select and drag-drop the desired content from the list onto thedesk you want it assigned to.


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7. A story folder is created immediately. It can be

found in the Recent Story Folders section of the

navigation pane. The folder picks up the name

of the wire item.

8. Right-click on the story folder and choose Go To

Story Folder. The folder will open in the Story

Folders workspace.

9. You will see the content and any

packages that automatically are

generated.

10.Right-click on the folder in your My

Story Folders list and select

Rename.

11.

Type in a slug according to yournewsroom naming convention. Click

OK.

12.Right-click on the folder again and

select Open With > CCI NewsDirector.

13.NewsDirector opens.

14.You will see the packages at the top of the Package pane on

the left side of the window.

15.Right-click on the text, select Rename.

16.In the Rename prompt, slug the text according to your

newsroom naming convention.17.Right-click on the package, select Rename, then use the same

slug.

18.Edit the Destination and content as necessary, saving your

work as you go.

19.When you are finished in NewsDirector, exit by selecting File > Exit.

20.If you have unsaved changes, the system will prompt you to save them.


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NewsGate guide: How to compile briefs


How to compile briefsYou can compile briefs in a story folder and in the wires

Compiling briefs in a story folder1. Create the briefs as individual text items in a story folder. To create a new text, right-click in

the story folder and select New > Text. Or you can save texts from wires into the folder.2. Use the headline field on each text to write a brief-appropriate head.

3. Save the file and close NewsDirector. Make sure you do not have any of the briefs open in

NewsDirector.

4. In the story folder in NewsGate, select the briefs in the order you want them compiled.

Select the first brief.

Hold down the Ctrl key and continue clicking on the briefs in the order you want them compiled.

Once all the briefs are selected, release the Ctrl key.

5. Right-click on one of the selected briefs and select Compile > Save.

6. A Save As window opens. The default setting is to save this compiled file in a new story

folder.

7.

Navigate to the story folder where the briefs are located and double-click on it.

8. Double-click on Content.

9. The file name defaults to the same name as the first brief. Change the Name field.

10.Change the Type field to Text.

11.Click OK.

12.The briefs are compiled together in one file. The headlines are converted into subheads.

13.The new file is in the Content area of the briefs story folder.

14.If new briefs come in that need to be added, you can either copy/paste the content into the

compiled file or delete the first compilation and compile again.

Compiling briefs in the wires1. Go to the Wires workspace and find the briefs you want to compile.

2. Select the briefs in the order you want them compiled.

Select the first brief.

Hold down the Ctrl key and continue clicking on the briefs in the order you want them compiled.

Once all the briefs are selected, release the Ctrl key.

3. Right-click on one of the selected briefs and select Compile > Save.

4. A Save As window opens. The default setting is to save this compiled file in a new story

folder.

a.

To make a new story folder for the compiled briefs:

Make sure the correct Desk is selected in the Save In field for this story folder.

The file name defaults to the same name as the first brief. Change the Name field.

Click OK.

b. To save the compiled briefs into an existing story folder:

Navigate to the story folder where the briefs are located and double-click on it.

Double-click on Content.

The file name defaults to the same name as the first brief. Change the Name field.

Change the Type field to Text.

Click OK.


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NewsGate guide: How to compile briefs


5. The briefs are compiled together in one file. The headlines are converted into subheads.

6. The wire stories are marked as Used.

7. If you made a new story folder, the new compiled file is in the Content area of the new story

folder.

8. If you saved to an existing story folder, the new file is in the Content area of that story folder.

Compile > Publish actionYou also have a Compile > Publish action in NewsGate. You can use this action with wire stories

or with texts in a story folder. Compile > Publish does a few more things than Compile > Save.

When you Compile > Publish:

1. The briefs are compiled together. The headlines are converted into subheads.

2. The new compiled file opens in NewsDirector.

3. A new package is created, containing the new compiled file. The package type defaults to the

package type you last created.

4. When you save the story for the first time, you will get the Save As prompt as you would

with Compile > Save. This is the point at which you either make a new story folder or save

the file to an existing story folder.


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NewsGate guide: How to package multiple texts in a story folder


How to package multiple texts in a story folderOnly one text file is allowed in a package. If there are multiple text files in a story folder, such as

a main story and a sidebar, multiple packages must be created. This is true for print and online

packages.

However multiple photos and/or graphics can be in a single package.

These directions will reference print packages but the steps are the same for online packages.

1. If the local site has packages that

are automatically generated when a

story folder is created, drag-drop the

first text onto the existing print

package. If not, skip to Step 3.

The text will drop inside the package. The

package s name will change to match the

text files name. The other texts are still

outside any package.

2. Select the next text.

3. Click on the New Print Package button

on the toolbar or go to the File menu

and select New > Print Package.

A new print package containing the

selected text is created. The packages

name will match the text files name.

4. Repeat Steps 2 and 3 for the remaining

texts.

5. Save (Ctrl+S).

6. When finished, there will be a separate print package for each text file, and the package

names will match the text names. Set the package properties as usual.


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NewsGate guide: How to import photos via drag-drop


How to import photos via drag-dropYou can only use drag-drop import if you are using the fit client. Be sure to put caption information

on the photo before importing it.

1. Find the photo on your computer.

2. In NewsGate, find the

story folder in the Story

Folders navigation pane.

3. Click on the plus sign next to the folder to expand it.

4.

Arrange your windows so you can see the file andyour story folder in NewsGate at the same time.

5. Drag-drop the photo onto Content under the story

folder in NewsGate.

Note:Make sure to hover over Content until it is highlighted in blue.If you are importing a large photo, or several photos, there may bea several second delay before Content is highlighted.

6. The photo is imported into the Content area of

the story folder.

Note: You may get an hourglass until the photo(s) isimported, depending on the size of the photo andhow many you are importing.


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NewsGate guide: How to import photos via drag-drop


Adding caption information after importIf you do not have software that allows you to add captions to photos prior to import into NewsGate,

you can add the information after import. It is vital that all photos have caption information on

them.

1. Select the photo in the Content

area of the story folder.

2. Right-click and select Properties.

3. In the Properties

window that opens,

click on the IIM tab.

4. Complete the IIM Caption,

IIM Byline and IIM Credit

fields.

5. Click OK.


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NewsGate guide: How to fill out online package properties


How to fill out online package propertiesThe NewsGate integration with Saxotech has been designed so most users will be able to do most

online posting of stories and galleries from within NewsGate. Since NewsGate is where the content

is created, it makes sense for users to work there, rather than logging into a different tool. However

there still will be some functions that are either performed more easily in Saxotech or only

accessible in Saxotech. Each site will have two different online products, one for articles and one for

photo galleries.

Online packages for articles1. Open the story folders content in NewsDirector.

2. In the Packages pane, select the story you want to send to online.

3. Go to the File menu and select New Online Package. A new online package is created in the

Packages pane.

NOTE:If your site creates online packages automatically when the story folder is created, skip to step5.

4. Click on the @ line under that package to open the properties in the main area.

5.

Click on the Product button and select your newsrooms WebArticle.6. Set the run date, which is the date

it will post online.

7. Click on Destination, select the

Saxotech category and click OK.

8. The default Rank is 40. This

corresponds to the Saxotech

priority. You can change this using

the drop down list.

9. The Package Type field defaults to

Saxotech Online.There are a

number of tabs at the top of themain area.

10.The Profiles tab has several

Profile fields that match the

Saxotech Profiles and Taxonomy.

Fill out the profiles and taxonomy

as required for the web site.

11.The Publication tab has

publication controls and other

fields that reflect a standardSaxotech article. Apply keywords

here.


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NewsGate guide: How to fill out online package properties


12.If there is video accompanying this story, enter

the Brightcove video ID in the Video ID field on

the Display tab. You can post multiple videos. In

the Video ID field, type the first video ID number,

a |(shift+\) and then the next number. There are

no spaces between the numbers and the |.For example 12345678|90123456

13.Type the web teaser in the Summary field on the Teaser tab. Alternatively, the web teaser

can be typed in the mm_summary element tag in the text. If no summary is present, the first

255 characters of the body will be used to create a summary.

NOTE:To set the Teaser photo, add the photos to the online package. Select the photo. Open theCaptions task pane. Set the Placement field to Teaser. Save your changes (Ctrl+S). Select the mainphoto in the online package and set the Placement field to Main.

For more information on how to set these fields, please see your local online editor.

Online packages for photo galleries1. In NewsDirector, select the photo gallery in the Packages pane.

2. Go to the File menu and select New Online Package. A new online package is created in the

Packages pane and it contains the photo gallery.

3. Click on the @ line under the new online package to open the package properties.

4. Click on the Product button and select your newsrooms WebGallery.

5. Set the run date the day it will post online.

6.

Click on Destination, select the Saxotech category and click OK.

7. Click on the down arrow in the Package Type field and select Saxotech Online.

8. When the Saxotech Online package is selected, a Saxotech tab is added at the top of the main

area. Click on it.

9. Use the Title and Description fields to add a title and description for the photo gallery.

10.Save your changes (Ctrl+S).


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NewsGate guide: How to make a photo gallery and publish it online


How to make a photo gallery and publish it online

To make the photo gallery:

1. FTP the photos to NewsGate.

2. In NewsGate, open the story folder

where the photo gallery belongs.

You will see the story folder name

at the top of the Main area when

the story folder is open.

3. Right-click in the white area of the story folder.

4. Select New > Photo

Gallery.

5.

A Save As window opens and

defaults to the Content area of

the open story folder. Type the

slug in the Name field and

click OK.


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6. The photo gallery object is created as

content in the story folder.

Go to the Tips and Events

workspace.

In the All Imports area of the

Navigation pane, click on your

newsroom.


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The import lists contents are shown in the

Main area. The files are listed in the order

they were received, most recent imports at

the top.

The story folder containing the photo

gallery is visible in the Recent Story

Folders area of the navigation pane.

7. Click on the plus sign to the left of

the story folder name to display

its areas.

8. Click the plus sign to the left of the

Content area. photo gallery object will

appear under Content.

9. Find your photos in the Main area of the

NewsGate window.

TIP:Press Ctrl+F to add the Look For field at the top of the list. Type in part of the name of yourphotos and press Enter. Only the photos that match the text string you typed in will be displayed.

10.Select your photos. To select more than one photo:

Click on the first photo, hold down the Shift key and click the last photo. Those photos and all the

photos in between will be selected;

OR,

Click on one photo. Hold down the Ctrl key as you click on the others.


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11.Click on one of the selected photos, drag

the photos onto the photo gallery object

and drop them.

NOTE:On a Mac, continue holding down theShift key or Command key while draggingthe photos to the photo gallery.

12.Double-click on the name of the story

folder in the Navigation pane to open

the story folder.

13.

Edit the photo gallery to open itin NewsDirector.

14.In NewsDirector, drag-drop the photos

to rearrange their order as desired.

15.To delete a photo, select it and press

the Delete key.


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16.To edit the captions, click on

the Caption button.

17.The Caption window opens for

all the photos.

18.The IIM captions are copied

into the caption fields

automatically.

If the captions are not edited, the

original IIM captions will be exported

with the photos. It is not necessary to

change the Caption State to Ready

after editing the captions.

19.Save (Ctrl+S).

For a gallery of wire photos, find the photos in the Wires workspace. Drag and drop the photos onto

the photo gallery in the Navigation pane just as in the Tips and Events workspace.

To send the photo gallery to online:

A photo gallery can be added to the same online package as the story. When that package is sent,

the photo gallery will post along with the story.

A photo gallery can be sent by itself to online:

1. In NewsDirector, select the

photo gallery in the

Packages pane.

2. Go to the File menu and select

New Online Package.

NewsGate will create an online package containing the photo gallery.


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3. Click on the package properties

the line beginning with @

to display the packages

properties.

4. Set the Product to WebGallery

for the proper newsroom. Forexample, in Brevard County, it

should be BREWebGallery.

5. Set the run date.

6. Set the destination. The

destination is the same as the Saxotech category.

7. A Saxotech Online tab is

added at the top of thepackage fields. Click on it.

8. Use the Title and

Description fields to add a title and description for the photo gallery.

9. Save (Ctrl+S).

10.

To publish the photo gallery,click on the WebGallery package

in the Packages pane, then click

the Send to Online button on the

toolbar in NewsDirector. The

photo gallery is published online.


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To reuse photos from a gallery in other packages:

1. Make sure no photo gallery is open in NewsDirector.

2. In the navigation pane in

the Story Folders

workspace, click on the

plus sign next to the

story folder that containsthe photo gallery.

3. Click on the plus sign

next to Content under

the story folder.

4. Click on the photo

gallery.

5. The individual photos in

the gallery are listed in

the main area.

6. Select the photo(s) to use in other packages.

7. Drag-drop the photos onto the story folders

Content area in the navigation pane. The

individual photo or photos are added to the

Content area of the story folder and are

available for packaging.


35/49

NewsGate guide: How to customize your home page

Gannett Co., Inc. revised 3.15.2011 1

How to customize your home pageMy Home Page is your personal site with shortcuts to your favorite RSS news feeds from websites.

You can easily move, add and remove RSS feeds and save your customization.

If youve navigated away from your home page:

1.

Go to My Workspace.

2. In the navigation pane, click on the first

My Stuff link, the one with your name

after it.

3. Your home page is displayed in the main

window.

To add an RSS feed:

1.

Click on theorange Add Stuff

link at the top left

of the RSS feeds.

2.

An Add Stuff window opens.3. Click on an RSS feed in the

list.

4. The Add Stuff window closes

and the feed is added to your

home page.

To add an RSS feed not on the list:

1. Click on the orange Add Stuff link.

2. An Add Stuff window opens.

3.

Click on the Add Feed button.4. An Add Feed window opens.

5. Type or paste the URL for the

RSS feed you want to add in the

field and click OK.

6. The feed is added to your home page.

NOTE:You can only add XML feeds to your home page. If the feed is not XML, it wont appear.


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NewsGate guide: How to customize your home page


To rearrange the RSS feeds on your home page:

1. Click on the title bar of a feed you want to move.

2. Drag it with your cursor to a new position on your home page.

3. Youll see a gray dotted line box.

4. Drop the RSS feed.

5.

The feed that was originally in thatposition gets pushed below the one

you moved.

To remove an RSS feed:

1. Click on the black X at

the top of the feed.

2. A prompt asks if you are sure

you want to remove the widget.

3.

Click OK and the feed isremoved from the page.

To save your changes:

1. Go to the Window menu >

My Window Setup > Save.

2. The changes you made to

your NewsGate setup are

saved.

NOTE:Saving your window setup also saves any changes youve made to windows in any of the otherworkspaces. Also, the workspace you are in when you save becomes the workspace that opens whenyou log into NewsGate. This means if you have the Planning workspace open when you save your

window setup, the Planning workspace will be the first thing you see the next time you log in.


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NewsGate guide: How to save the changes you made to NewsGate


How to save the changes you made to NewsGate

With a few clicks, you can save your customized NewsGate window setup, such as pane sizes,favorites, etc.

When you save window setups, you are saving the following:

General settings Workspace-specific settingsTask pane settings The last position in the workspaceDisplayed columns Reading pane (position and size)Column widths Columns in selected list, if any

Sorting Last displayed task paneGrouping Task pane state (displayed or hidden view mode Any open Print windows

S VE

Scenario: You have set up yourNewsGate window so that it isnow customized for your needs.To immediately save the currentwindow setup, choose Window >My Window Setup > Save.

REVERT TO DEF ULT

Scenario: You have made somany changes to your NewsGatewindow that you need to scrap itall and start from scratch. To dothis, choose Window > MyWindow Setup > Revert toDefault.

S VE ON EXIT

Scenario: Dont. Just dont. Thisaction is not recommended. Withthis setting, every time you exitNewsGate, your then-currentsetup will be saved.


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NewsGate guide: What do they mean: story folder states


What do they mean: Story folder statesEach story folder has a state, meaning a status. When created, by default the state of a story folder

is Active. To change the state of a story folder:

When creating a new story

folder, click on the down

arrow in the State field. It

defaults to Active, which istypically correct.

For an existing story folder,

right-click on the name of the

folder and select Open. In the

prompt that opens, click the

Details tab to change the

state. Click Save when you

are done.

To change a story folders state to Closed, you also can right-click on the story folder name

and select Close.

From a story folder list in the Story Folders, Planning and Follow Up workspaces, you canright-click on a story folders state field and change it to Closed.

State Icon Meaning

Active Upon creation, a story folder has this state by default. It means the folder is in play. Only

active folders are listed in the story folder areas in the navigation pane. Story folders with

other states can be found via story folder lists.

Closed The story folder has completed production or no longer is needed. The folder will disappear

from the story folders areas in the navigation pane and it only will appear in lists if the

Closed filter is applied in the task pane.

Suggested The story or photo in this folder is only an idea.

On hold This story folder is a placeholder. Either you know when you create the story folder that it

should not be used yet or you find out as the story progresses that it should be put on hold

for a while.

Canceled This story folder is irrelevant or useless.


39/49

NewsGate guide: What do they mean: story folder news values


What do they mean: Story folder news valuesThe news value helps editors find content for use on the local, regional and national level. News

values provide a way to:

Flag content for local, regional and national consideration

Filter out unwanted items

Monitor the progress of events through the day (when a story goes from Breaking News to Top

Stories).

Set a news value on every story folder you create. When created, the news value of a story folder

defaults to Blank. To change the state of a story folder:

When creating a new story folder, click on

the down arrow in the News value field and

pick the correct news value.

For an existing story folder, right-click on

the name of the folder and select Open. In

the prompt that opens, click on the down

arrow in the News value field and pick the

correct value. Click Save when you are done.

From a story folder list in the Story Folders,Planning and Follow Up workspaces, you

can right-click on a story folders News Value field and change it.

News Value Meaning

Blank Default

Breaking News News that is happening and being reported or revealed at this moment.

Top Stories Your site's most important stories of the day, from all sections. Can be more than one

per day. Worthy of homepage or front-page consideration.

Today wire For use by Wire Desk. Wire stories for use in tomorrow's newspaper.

Today Plus wire For use by Wire Desk. Wire stories that could run today, but also could run in the next

few days. These stories have a short shelf life.Profile A feature about an interesting person.

Analysis Interprets an event or situation.

Briefs A short news story or a collection of short news items.

Calendar A list or schedule of planned events or activities giving dates and details.

Column An article giving opinions or perspectives.

Election Use for all election stories.

Evergreen Content with a long shelf life.

Game story College Use with Sports stories.

Game story HS Use with Sports stories.

Game story Pro Use with Sports stories.

Government local Use with local government stories.Government state Use with state government stories.

Obituary For news and feature obits.

Review Analysis and evaluation of films, books, products, plays, etc.

Standalone Standalone interactive, graphic or photo.

Standing element Content that appears on a scheduled basis. Examples: Today in History, letters to the

editor, editorials, syndicated columns, indexes, promos, weather boxes, scores, etc.

Weekend For use by Wire Desk. Wire content specifically targeted for Saturday and Sunday

publications.


40/49

NewsGate guide: What do they mean: Story states


What do they mean: Story statesAs a story moves through the workflow, its state changes. Below is the list of story states and what

they mean. You can see state icons assigned to stories in story folders and packages. Each state has

a matching icon. Hover over the icon to see a tool tip that shows what state the icon represents.

Click on the story in the Packages pane to see a

storys state in NewsDirector. The storys contentstate icon is displayed on the toolbar.

Hover over the story in the Packages pane

to have its state displayed in the status bar

at the bottom of the window.

Story assignment states

State Icon Meaning

Requested The assignment has been created but is not yet assigned to anyone.

Assigned It is assigned to a specific person. This is done by completing the To field in the assignment

prompt. Viewed in a story folder, the Assigned state is an orange dot. Viewed in theAssignments workspace, the Assigned state is an orange dot with a white arrow.

Accepted The assignee has applied the Accept action to the assignment.

The action is available in the Assignments mailbox reading

pane.

Working There is content in the assignment but has not yet been marked Fulfilled.

Fulfilled The assignment has been marked Fulfilled. The Fulfilled action is available in the

Assignments mailbox reading pane.

Regret The assignee cannot complete the assignment. The Regret

action is only available by right-clicking on the assignment

and selecting State > Regret.

Rejected The assignee has rejected the assignment. The Reject action is

available only by right-clicking on the assignment and selecting

Workflow > Reject.

Canceled The assignment was Canceled. This action has to be applied from the Assignments

workspace.


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Story content states

Text is moved through the workflow via

actions in NewsDirector or from the

NewsAccess window.

State Icon Meaning

Created The first state for text files. The file has been created but has no content yet.

Writing The content is still being written.

Source Editing The content has been written. The text is ready for its first edit by the source

editor, aka the content editor. A message and link to this text file are in the Source

Editing mailbox.

Wire Editing The content is from the wires and is ready for editing by the wire desk. A message

and link to this text file are in the Wire Editing mailbox.

Copy Editing The content has been edited and moved to the copy desk. A message and link to

this text file are in the Copy Editing mailbox.

Slot Editing The content has been edited by the copy desk and is ready for approval by the slot

editor. A message and link to this text file are in the Slot Editing mailbox.

Ready The text has been approved for publication.

Re-edited (from

Ready)

The text was marked Ready but has been edited again. The text should be marked

Ready a second time when it is approved for publication.

Any content state

(from Ready)

The text was marked Ready but has been moved backward in the workflow to its

current content state.

Story item usage states

The item usage state indicates the status of the story in relation to its use in

a package. To see this state, select the package in NewsAccess. In the

reading pane, you can see icons for the storys content state and item usage

state. The storys item usage state matches its package state.

See the next page for story states in online packages.

States in print

packages

Icon Meaning

Not Mounted The story is in a pages component list or the story is in a package not yet assigned to a

specific page.

Designing The package content has been placed in an article mounted on a page.

Design Done The article has been declared Design Done.

Editorially

released

The page with the article has been completed and editorially released.

Typeset The page with the article has been completed, editorially released and plates sent.


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States in online

packages

Icon Meaning

Not Sent The story has not been sent to the online production system.

Ready - not sent The story has been approved for publication and marked Ready but has not been sent

to the online production system.

Sent The story has been sent to the online production system.

Posted The story has been posted online via the online production system.


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NewsGate guide: What do they mean: Photo states


What do they mean: Photo statesThe photo state of an image changes as it moves through the workflow. Hover over an icon in

NewsGate to see a tool tip showing what the state that icon represents.

Photo assignment states

State Icon MeaningRequested The photo assignment has been created but is not yet assigned to anyone.


prompt. Viewed in a story folder, the Assigned state is an orange dot. Viewed in the

Assignments workspace, the Assigned state is an orange dot with a white arrow. If you

assign it to yourself, the state changes automatically to Accepted.



pane.

Working There is content in the assignment but it has not been marked Fulfilled.


Assignments mailbox reading pane or by right-clicking in the Assignments workspace and

selecting Workflow > Fulfilled.




Rejected The assignment has been rejected. The Reject action is only

available by right-clicking on the assignment in the

Assignments workspace and selecting Workflow > Reject.


workspace.

Photo content states

Photos typically are in a state of Working until they are marked Ready, unless they have been

marked as needing work. Photos can be marked Ready in NewsDirector. Otherwise, when a

package is marked Ready the photo inside the package changes to Ready as well.

State Icon MeaningWorking The beginning state for photos. The photo content is in production.

Photo service The photo has been marked as needing work.

Ready The photo has been approved for publication.


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NewsGate guide: What do they mean: Photo states


Photo item usage state

Item Usage indicates the state that a photo has

reached in relation to its use in a package. To see this

state, select the package in NewsGate. In the reading

pane, you can see the photos assignment state,

content state and item usage state icons. Item usage states on photos in print packages indicate

where they are in the photo toning process.

States in print

packages

Icon Meaning

Not Sent The package has not been sent to a page, which means the package properties have not

been set for a specific page.

Sent The package has been sent to a page. The package content is in the Component List of

that page.

Photo color

conversion

external

The photo has been sent to the RTC for color conversion. The RTC is where photos are

toned and otherwise prepared for publication.

Working The photo is in production. Typically, this indicates the photo has returned from the RTC

and now has the proper color spaces.

Editorially

released


Typeset The page with the article has been completed, editorially release and plates have been

sent.

States in

online

packages

Icon Meaning

Not Sent The photo has not been sent to the online production system.

Ready - not

sent

The photo has been approved for publication and marked Ready but has not been sent

to the online production system.

Sent The photo has been sent to the online production system.

Posted The photo has been posted online via the online production system.


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NewsGate guide: What do they mean: graphic states


What do they mean: Graphic statesThe state of a graphic changes as it moves through the workflow. Hover over an icon in NewsGate to

open a tool tip showing what state that icon represents.

Graphic assignment states

State Icon MeaningRequested The graphic assignment has been created but is not yet assigned to anyone.


prompt. Viewed in a story folder, the Assigned state is an orange dot. Viewed in the

Assignments workspace, the Assigned state is an orange dot with a white arrow.



pane. If you created the assignment and assigned it to yourself,

the state automatically changes to Accepted.

Working There is content in the assignment but it has not yet been marked Fulfilled.


Assignments mailbox reading pane.




Rejected The assignment has been rejected. The Reject action is only

available by right-clicking on the assignment in the

Assignments workspace and selecting Workflow > Reject.


workspace.

Graphic content states

Graphics are typically in a state of Working until they are marked Ready. Graphics can be marked

Ready in NewsDirector.

State Meaning

Working The first state for graphics, this means the graphic is in production.

Ready The graphic has been approved for publication.

Graphic item usage state

Item Usage indicates the state that a graphic has

reached in relation to its use in a package. To see this

state, select the package in NewsGate. In the reading

pane, you can see the assignment state, content state

and item usage state icons for the graphic.


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NewsGate guide: What do they mean: graphic states


States in print

packages

Icon Meaning

Not Sent The package has not been sent to a page, which means the package properties have

not been set for a specific page.

Sent The package has been sent to a page. The package content is in that pages

Component List.

Working The graphic is in production.

Editorially

released


Typeset The page with the article has been completed, editorially released and plates have

been sent.

States in online

packages

Icon Meaning

Not Sent The graphic has not been sent to the online production system.

Ready - not sent The graphic has been approved for publication and marked Ready but has not been

sent to the online production system.

Sent The graphic has been sent to the online production system.

Posted The graphic has been posted online via the online production system.


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NewsGate guide: What do they mean? Package icons


What do they mean: Package iconsPackage states show where the package is in the production process.

Print package states

Print package states indicate where the package contents are in the page design process.

State Icon Meaning

Not Sent The package is either empty or it has not been sent to a page, which means the

package properties have not been set for a specific page.

Sent The package has content and its properties have been set for a specific page. The

package content is in the Component List of that page.

Designing Content from the package has been placed in an article that is mounted on a page.

Design done The article has been declared Design Done. The designer has completed the layout.

All Ready The package has been marked Ready. The package and its content are ready to

publish.

Editorially

released


Typeset The page with the article has been completed, editorially release and plates have been

sent.

Online package states

Online packages are confirmed for production in NewsDirector.

Once an online package has been confirmed, the package state

automatically changes first to Sent, then to Posted as the package

reaches the online system.

State Icon Meaning

Working The package has been confirmed to be sent to the online production system.

Sent The package has been sent to the online production system.

Posted The package has been sent to the online production system, and the article has been

posted online.

Re-Edited

(from Sent)

The text in the package was edited after the package was sent to online.

Re-Edited

(from Posted)

The text in the package was edited after the package was posted online.


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NewsGate guide: What do they mean: page preview colors


What do they mean: Page preview colors

In the Pages workspace, pages can be

previewed in progress mode. This mode

displays the content on the page as color

blocks indicating where that content is in the

workflow. To turn on progress mode, go to theView menu > Reading Pane > Content as

Progress.

In designers pages list windows, there are two options when previewing pages: Outline and

Preview. Click on the button (circled in red at

right) to the far right of the pages window to

toggle between the two modes.

In Preview mode, the page

content is displayed.

In Outline mode, blocks of color indicate

where each piece of content is in the

workflow.

The color blocks match the colors of the content state icons.

Color Meaning

Grey Dummy editorial content or missing ad

Orange Writing

Yellow Source editingLight blue Copy editing

Dark blue Slot editing

Green Ready, Done


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NewsGate guide: What do they mean: Page states

What do they mean: Page states

A page has three states to indicate

where it is in the production

process: B/W State, Color State and

Ad Stack State. The B/W and Color

states refer to the editorial layers ofthe page. The Ad Stack State refers

to the advertising layer of the page.

These states are visible in the Pages

list windows for designers and in

the Pages workspace.

State Icon Meaning

Working This layer of the page is currently in production.

Released This layer of the page is complete. For instance, when the ads are complete,

Production marks the Ad Stack State as Released. When Editorial finishes its layers, they

are released. Also, color can be released ahead of the B/W layer of the page.

Editorial

released

The Ad Stack State was released as Editorial applied the Editorial Release and Typeset

All action. You will see this state on pages with no ads.

Typeset Plates for this layer of the page have been output.

Re-plate After typeset, the page was called back for corrections.

Documents

CoPDF trypy Desk Basics