Copier Printer Fax Scanner...Front Cover or Front / Back Cover Select Copy to use the first page of your original as the cover Select Blank if your cover is preprinted or you do not

Ricoh MPC 4503 / 5503

Copier

Printer

Fax

Scanner

Terri BrandTechnology Application Specialist

RICOH USA, INC.

3030 NW Expressway Suite 1404

Oklahoma City, OK 73112

Phone 405-917-3856

Cell 405-537-2365

[email protected]

www.ricoh-usa.com

1. Insert the SD Card or USB into appropriate slot on the left

end of the Control/Display Panel.

2. Select Printer on the Home Screen or Function Keys.

3. Select Print from Memory Storage Device

4. Select the Device

5. Select the file. There are two ways to view the files on the

memory device. List and Thumbnail Views. You can

Preview the file before it prints.

6. Choose Detailed Settings to select color and the desired

paper tray. Under Editing you will find 2-sided printing.

Select Finishing to choose the Staple and Sort features if

equipment has these options. Enter quantity to print.

7. Press OK and Start Printing

List View

Thumbnail View

Media Slots Printing From Memory Device

1. Insert the SD Card or USB into appropriate slot on the left

end of the Control/Display Panel.

2. Select Scanner on the Home Screen or Function Keys.

3. Select Store File

4. Select Store to Memory Device

5. Press OK

6. Select Scan Settings to change from the defaults. You

can choose to scan in color or change resolution. Set

scan size or reduce or enlarge in Edit.

7. Select Original Feed Type 2 Sided Original if document

is 2 sided so it will scan both sides

8. Select Send File Type/Name to choose PDF or

JPEG/TIFF and to name the document you are scanning.

9. Press OK and Start

Media Slots Scan to Memory Device

Copy

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Auto Color Select: The color of the original is detected

automatically and the original will either be copied in Full Color or

Black and White.

Full Color: Use the Full Color option when copying color originals

that are small

Black & White: Use Black & White mode to copy color originals in

black and white if color is not necessary. The default can be set to

Black & White.

Copy

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Special Original

Batch : Using Batch mode, you can copy an original that

is too large to place in the ADF all at once by placing it

in the ADF in sections (batches). The original will be

scanned and stored as a single document.

Mixed Sizes : You can place originals of different sizes

together in the ADF. The machine will automatically

detect the size of each original and copy it accordingly.

Original Size : Select the Regular size or enter a

Custom Size.

Original Orientation

Readable orientation: Select this mode when the

original orientation is the same as the copy paper

orientation.

Unreadable orientation: Select this mode when you

want to copy A3, B4 JIS, or 11 × 17 size originals. The

machine rotates the copy image by 90 degrees and you

can make copies as you want.

Auto Density: The appropriate density setting for the original is

automatically selected. Pressing the will lighten the image and

the will darken the image.

Auto Paper Select : The

machine selects the suitable

paper size based on the

original size detected. You

can force the machine to

pull from a certain tray by

selecting that tray on the

display. The on the display

means that paper tray is

empty.

To use the Bypass select

the Bypass. Select the size

and paper type if necessary.

Load paper in Bypass, the

side you want to copy onto

goes down (face down).

Place originals and press

the Start key.

See list of paper thickness

and weights on last page.

Copy

Full Size : Copy and original will be the same size

Auto Reduce/Enlarge : The machine automatically

detects the original size and then selects an

appropriate reproduction ratio based on the paper size

you select. This is useful to copy different size originals

to the same size paper.

The next three buttons are shortcuts and can be

changed to a copy ratio (reduce/enlarge percentage)

that you use most often. The last thing on this row

shows what percentage the current setting is. In this

case Full Size is selected so the copy ratio is 100% .

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Duplex/Combine Shortcuts : Each button on this row has two pictures, the first is the

original and the second is the copy. First button is one sided original to a two sided copy

(top to top), next is two sided original to two sided copy (top to top). The third and fourth

buttons will shrink two full sized originals so that two will fit on one page or four originals

reduced to fit onto one page.

Create Margin : Reduces the image to 93% of its original size and places the reduced

image at the center of the page. This gives you a wider margin for binding or hole

punching.

This row can also be customized to shortcuts that you use the most

Copy

Finishing : This row of shortcuts for

the finishing options can also be

customized to the most frequently

used ones. This could be different for

each machine since they may not all

have the same finisher. This one has

a booklet finisher and hole punch unit

so the shortcuts show these options.

The first button is Sort which collates

or keeps them in 1-2-3 order, if you

staple the Sort automatically comes

on, it will not staple all your page

ones together.

The second button is Stack this will

put all the page ones then page twos

and so on. If you don’t choose Sort or

Stack the machine automatically

Stacks. The default can be set to

Sort.

Finishing: In the Finishing options tab you will see all the finishing options available.

Anything that is not on the row of shortcuts can be found here.

Sort : Copies are assembled as sets in sequential order.

Rotate Sort : Every other copy set is rotated by 90 degrees ( ) and delivered to the

copy tray.

Staple : The staple options vary depending on the type of finisher you have.

Staple top left or bottom left, double staples or saddle stitch if it has booklet finisher.

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ID Card Copy : Copy

the front and back

sides of an ID card, or

other small original,

onto one side of a

sheet of paper

Cover / Slip Sheet

Dedicating the Paper Tray

You can use this function to create cover sheets

by adding additional pages of different paper, or

copying existing pages onto different paper.

Before using this function, select the trays for

covers under Tray Paper Settings in User Tools.

1. Press the User Tools / Counter Button

2. Select Tray Paper Settings

3. Press the at the bottom right corner of

the display panel twice.

4. Select Cover Sheet Tray

5. Select the tray you want to put the cover in.

6. Press Yes under Apply Duplex

7. Display Time

At Mode Selected means it will only

show Covers in the Paper display

when you select Covers/Slip Sheets.

Full Time means that paper display

will always show Covers under the

paper size.

8. Press OK

9. Press Exit until you are back at the Copier

screen or Press the User Tools / Counter

Button.

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Follow the same steps for Slip Sheets but in Step 4, choose Slip Sheet Tray.

Cover / Slip Sheet

To insert covers into the document

1. Select Cover / Slip Sheet

2. Select what type of cover you need

Front Cover or Front / Back Cover

Select Copy to use the first page of your original

as the cover

Select Blank if your cover is preprinted or you do

not want the first page of the originals to be the

cover

3. Press OK

4. Select any other settings that you need…duplex,

staple…etc.

To insert different color sheets of paper into your

document

1. Select Designate / Chapter

2. To copy onto the colored paper, press Designate

Copy

To insert a blank sheet, press Designate Blank

3. Designate where the sheet will be inserted

4. Select the first sheet “001”. Then using the

number pad select the page number where you

want the sheet to be inserted

For example: If you want the 5th page to be the

colored paper press 5 on the number pad and

press the # button. When you press the # button

it will go to the next sheet “002”. Enter the

number for sheet 2 on the key pad and press the

# key. Keep doing this until you have all the

designate sheets entered that you want.

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CHAPTER: The page locations you

specify with this function will appear on

the front of copy sheets, like a book.

Edit / Color – Convert Color

Convert Color - Copies by changing a certain

color in the original to another color. Up to

four colors can be converted at the same

time.

1. Press Full Color

2. Press Edit / Color

3. Press Convert Color

4. Press Conversion 1

5. Press Current color, choose the color to

be converted

6. Select the New color press OK

7. Place originals and press Start

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Red converted to Purple

Edit / Color – Erase Color

Erase Color - Copies by erasing a certain color

in the image of the original. This function can

be used when Full Color or Black & White is

selected in the color mode.

1. Select a Color Mode (can be Full Color or

Black and White)


3. Press Erase Color

4. Select color to be erased

5. Press OK twice


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Erase Yellow

Edit / Color – Color Overlay

Copies by adding a color to the whole page.

This function can be used when Full Color or

Black & White is selected in the color mode.

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1. Select a color mode (can be Full Color or

Black and White)


3. Press Color

4. Press Color Overlay

5. Select overlay color. Lighten or darken if

needed

6. Press OK twice


Since the Color Overlay function overprints the entire original, the color of the

image may change.

Edit / Color – Adjust Color

Color Balance: Adjusts the overall color tone

when the copy is reddish or bluish.

Adjust Color: Adjusts the specific colors (yellow,

red, magenta, blue, cyan, and green) by mixing

them with adjacent colors in the color circle. You

can adjust up to three colors

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1. Select Color Balance

2. Press lighter or darker

by the color you want

to adjust.

1. Select Adjust Color

2. Select Adjust Color again

3. Select color to adjust

4. Press the or to set the color where you want it

Color Balance

Adjust Color

Once the yellow reset button is pressed or the machine goes back to default settings

the color adjustments will reset to the defaults.

Edit / Color – Margin Adjust

Margin adjust copies originals leaving a binding margin.

1. Select Edit / Color

2. Select Margin Adjust

3. Specify a margin for the front side of the page

4. Specify a margin for the back side of the page. Margin on the back side of the

page is valid when 1 Sided to 2 Sided or Combine 2 Sides is selected. If you do

not need to specify the margins for the back side page, press OK.

The image is not reduced so you have to be careful not to move it to far or it will fall

off the edge

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Edit / Color – Erase

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Erase Center / Border

This function erases the center and/or all four sides

of the original image.

Erase Border

Same Width – When you want to erase the same

width border all the way around the page. Press

the + or – buttons to set the width of the border to

erase

Different Width – When you want to set different

widths for any of the 4 sides.

1. Select the side you want to erase: top,

bottom, right or left

2. Press the + or – buttons to set the width to

erase

Erase Center - Erase the center margin of the

original. Press the + or – to adjust the border.

Erase Center/Border - This function erases the

center and/or all four sides of the original

image. Press the + or – to adjust the borders.

Background Numbering: Use this function to

have numbers printed on the background of

copies. If this function is used in conjunction with

Sort, the same numbers are printed on each set of

copies, helping you keep track of confidential

documents.

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Preset Stamps : The following eight messages are available for Preset Stamp: "COPY",

"URGENT", "PRIORITY", "For Your Info.", "PRELIMINARY", "For Internal Use Only",

"CONFIDENTIAL", "DRAFT


2. Press “Stamp”

3. Press “Preset Stamp”

4. Select desired stamp

5. Select whether to print on all pages or just the

first page

6. Select the color of the stamp. Default is black

7. Press Change

8. Select where on the page you want the stamp

9. Select the size 1X (2 inches long) or 2X (5

inches long)

10. Select the density Normal (same as rest of

document) Lighter or Lightest.

11. Press OK, Place originals and press Start

Edit / Color - Stamp

Edit / Color – Stamp continued

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Date Stamp : Use this to put the date on your copies


2. Press Stamp

3. Press Date Stamp

4. Select Change Format next to the current

date and select the format you want the date

to be in

5. Press Change select where on the page you

want the stamp

6. Select whether to print on all pages or just

the first page

7. Select the color of the stamp. Default is black

8. Press OK, Place originals and press StartPage Numbering : Use this function to add

page numbers to your copies


2. Press Stamp

3. Press Page Numbering

4. Select desired format

5. Press Change under Stamp Position select

position, press OK

6. Select Change Numbering to set first

printing page and numbers if it is not 1.

7. Select Stamp Color to change color (the

default is black)

8. Press OK, place originals and press Start

Edit / Color – Stamp continued

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Stamp Text – You can enter text to use

as a stamp


2. Press Stamp

3. Press Stamp Text

4. Select Change Text, a keyboard will

appear

5. Enter the text you want for the stamp

(up to 64 characters)

6. Press OK

7. Select whether to print on all pages or

just the first page

8. Select the color of the stamp. Default

is black

9. Press OK, Place originals and press

Start

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Edit / Color

Unauthorized Copy Prevention

The Unauthorized Copy Prevention function includes the following two functions:

"Unauthorized Copy Prevention for Pattern" and "Data Security for Copying".

These two functions embed text and a pattern in a document.

If a machine scans a document in which text and a pattern are embedded by using the

Unauthorized Copy Prevention for Pattern function, the text and pattern appear on

the copy, so that other users cannot copy the document without permission.

When using the Data Security for Copying function, the copy differs depending on

whether Copy Data Security unit is installed on the machine or not. If the document is

scanned by a machine that has the Copy Data Security unit, the content of the

document is shaded and the document cannot be copied without permission. If the

document is scanned by a machine that does not have the Copy Data Security unit, the

text and pattern appear on the copy.

You can embed text and patterns

under printed text to prevent

unauthorized copying of the

document.

Edit / Color – Edit Image continued

Image Repeat – the original image is

copied repeatedly over the page. There are

two ways to specify and image to be

repeated…..

Whole Area Repeat - Repeatedly copies the

entire image. The number of times it can be

repeated depends on the percentage you

reduce the image.

Specified Area Repeat - Repeatedly copies

a specified area of the image.

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Whole Area Repeat


2. Press Edit Image

3. Press Image Repeat

4. Select Whole Area, press OK

5. Press Reduce / Enlarge, select the percentage

to reduce the image….

25% will repeat image 16 times



6. Press OK

7. Place original and press Start

8.5 x 11 50%

33% 25%


Specified Area Repeat – Repeatedly copies a specified portion of the image.

To specify the area you want to repeat, you have to define the value of X1, Y1, X2, and Y2 on the

original. Measure the area you want to specify before entering the area settings.

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2. Press Edit Image

3. Press Image Repeat

4. Press Specified Area

5. Enter the length of X1 with number keys,

and press #

6. Enter the length of Y1 with the number

keys, and press #

7. Enter the length of X2 with the number

keys, and press #

8. Enter the length of Y2 with the number

keys, and press #

9. Press OK twice

10. Select the size of paper and the

reproduction ratio

11. Place your originals and press Start

Double Copies - One original image is

copied twice on one sheet.


2. Press Edit Image

3. Press Double Copies

4. Press OK

5. Select paper size

6. Place original and press Start


Centering - Will move the image to

the center of the page. For example if

you reduce an image or copy an image

onto a larger piece of paper. Centering

will center the image on the page.


2. Edit Image

3. Centering

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Mirror Image

Positive Negative - If your original is black and white, copy images are inverted. If your original

is color, the density, darkness and brightness of each color will be reversed and inverted to

complimentary colors.


2. Edit Image

3. Positive Negative

Mirror Image - Copies by reversing the image

from left to right, as reflected in a mirror.


2. Edit Image

3. Mirror Image

Dup. / Combine / Series

Duplex - has 1 sided to 2 sided and

2 sided to 2 sided, both of these

options are on the main copy screen

as shortcut keys

Orientation – Select Top to Top

(like a book) or Top to Bottom (like a

calendar)

The shortcuts on the main copy

screen are both Top to Top

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1. Select if Originals are 1 or 2 sided

2. Select if the Copy will be 1 or 2 sided

3. Select if you want to combine 2, 4 or 8 originals onto the page.

4. Select OK


Series – 2 Sided

to 1 sided: make

1 sided copy from

a 2 sided original

and Series to 1

Sided: copy two

facing pages of a

bound original

onto two sheets.

Spread Duplex – Spread to 2 sided: You can make a two-page

spread original onto both sides of the paper.

Spread to 2 Sided (Spread) - Copies each two-page spread original

as it is onto both sides of a sheet.

Combine - will let

you combine 2, 4

or 8 originals

onto one page.

Spread 2 sided Spread 2 sided (Spread)

Dup. / Combine / Series continued

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Booklet - Copies four 1-sided originals or one 2-

sided original in page order for a folded booklet. The

machine selects reproduction ratios of between 25

and 400% according to the size of the original and

the paper. If the orientation of originals is different

from that of the copy paper, the machine will

automatically rotate the image by 90 degrees to

make copies properly. To make booklets that are in

page order, fold each sheet in half, and then stack

the folded sheets.

Magazine - Copies two or more originals or two-

sided originals to make copies in page order when

they are folded and stacked. The machine selects

reproduction ratios of between 25 and 400%

according to the size of the original and the paper. If

the orientation of originals is different from that of

the copy paper, the machine will automatically

rotate the image by 90 degrees to make copies

properly. To make magazines that are in page

order, fold sheets in half.

1. Select Dupl./Combine/Series

2. Select Book

3. Select if Original is 1 Sided or 2 Sided

4. Select Booklet or Magazine

5. Select option for combining originals on one page.

If you just want one original per page leave it on

Do not Combine. Press OK

6. If you have a Booklet finisher go to the Finishing

tab or the main copy screen and select the 2 at

Center staple option. This will put 2 staples down

the middle of the page and fold the

booklet/magazine in half.

7. Select the Paper Tray for the size of paper you

want to copy onto.

8. Place your originals and press Start.

NOTE: When making a booklet or magazine the

paper should be in the tray Landscape.

Booklet

Magazine

Booklet / Combine

Magazine / Combine

Reduce / Enlarge

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There are two rows of preset reduce and enlarge

percentages. If you choose to reduce something

to 65% 11x17 to 8.5x11, the original does not

have to be 11x17 and you do not have to put it

on 8.5x11 paper. You can reduce or enlarge and

image and copy it onto the size of paper that you

choose. Just keep in mind if you enlarge it to

much the whole image may not fit on the page.

You can also use the + or – buttons to change

the percentage one number at a time or select

Number keys and use the keypad to enter the

percentage you want to use.

Size Magnification - Use this

function to calculate a reproduction

ratio based on the lengths of the

original and copy. Specify the lengths

of the original and copy. The

machine selects an enlargement or

reduction ratio so that manual

calculation is not required.

Direct Mag. % - Specify the

horizontal and vertical lengths of

the original and copy image.

Copies can be reduced or

enlarged at different reproduction

ratios horizontally and vertically.

Dir. Size Mag % - Specify the

horizontal and vertical reproduction

ratios, individually. Copies can be

reduced or enlarged at different

reproduction ratios horizontally and

vertically.

Document Server

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The document server allows you to store documents in the

MFDs memory and then print them as needed. You can print

from your computer directly to the Document Server or scan

hard copies into the document server to store.

When you select multiple documents the system will merge

the documents together and print them as one document.

Scanning an original into the document server:

1. Select Document Server

2. Press to Scanning Screen

3. To select a folder to scan the document to press Target

Fldr. to Scan, choose the folder from the list the pops up.

If you don’t select a folder it will go into the Shared Folder

by default.

4. Select if you would like to scan in color or black & white

5. Select your original type. You have the same options

available as when you make a copy. Text, Photo,

Text/Photo and Others (Generation, Pale and Map)

6. Select Special Original if you want to choose Batch or

Mixed Sizes.

7. If your originals are 2 sided, select 2 sided original.

8. You can put a user name and a password on the

document. If you put a password on it you will have to

know the password to print or delete it.

9. To name the file Press File name – a keyboard will

appear, Press Delete All to clear the auto populated

name and then enter the correct document name. Press

OK.

10. Place Originals and Press Start.

11. The original is scanned and the document is saved in

the document server. After scanning a list of folders

will be displayed. If the list does not appear press

Finish Scanning.

Printing a document stored in the document server

1. Select Document Server

2. You can view a List of documents or a Thumbnail of the documents

3. Select the document you would like to print. If you select multiple documents,

they will print in the order you selected them, and will be merged together into one document.

4. You can preview the document before you print it.

5. If it is a single page, you can enter the quantity and press Start.

5. You can select Print Specified Page to print the first page,

a specific page or a range of pages.

6. To select settings like duplex or staple press To Printing Screen

7. Make your selections, enter quantity to print and press Start

Document Server

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List ViewThumbnail View Preview

To Printing Screen

Select the duplex/2 sided option you want to use, booklet or magazine mode if needed. Select

finishing options like sort or staple.

You can add front and back covers You can adjust the margins The stamp options are also

available. Preset Stamps, Date

Stamps, Page Numbering.

Document Server File Management

Details – Will have the date the document was stored, how

many pages the document is and what size the pages are and a

user name if one was entered.

Preview – Allows you to see the document that is stored. You

can look at each page move the displayed area and zoom in or

out.

Change File Info. - You can change or add a User Name, File

Name or password if you did not when you scanned or printed

the document into the document server.

Delete File – When you don’t need the file stored in the

document server any more you can delete it, you will be asked

if you are sure you want to delete, answer yes or no.

Print Specified Page – Allows you to print the first page, a

specific page or a range of pages.

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Scanner

Documents can be scanned to an email address

or to a folder on a desktop or server. Either

destination can be entered manually or saved in

the address book.

What is in the red box is the default scan settings

To change the default setting press Scan Settings

and select the options you would like, press OK in

the top right corner when you are done to get back

to the main screen. Details on page 30

29

To Scan to Email

1. Select Scanner

2. Select Email

3. If you need to change the default settings, press scan

settings, make the necessary changes and press OK

4. Choose a destination from the address book or press

Manual Entry to enter the destination. You can send

to multiple destinations at one time by selecting or

entering them. You can Cc and Bcc, enter a small

message and add a subject line. If you select yourself

to be the sender you can turn on the receipt notice

and be notified when it was received.

5. When all the settings are the way you want them

place originals face up in the document feeder or face

down on the glass and press Start.

To Scan to Folder

1. Select Scanner and then Folder

2. Use the default settings or press Scan Settings to

change them

3. Choose the folder to scan to or press manual entry

4. Place your originals and press start.

Scanner – detailed Scanner Settings

Original Type – Select what type of

document you are scanning and if you

would like it to scan in color or black and

white. Auto Color Select will scan color

documents in color and Black and White in

back and white.

30

Original Feed Type

Send File Type / Name

Original Orientation: To send the original so that its front and back sides

can be printed in the same orientation, configure the Original Orientation

and Page Opening Orientation settings according to the orientation of

the original.

Original Settings: select 2 sided original to scan the front and

back of a page.

Last Page – When two sided is selected you can select if the

last page is blank so you won’t scan a blank page.

Stamp – when using the document feeder a small circle will be

placed on the original so you know that it has been scanned.

Batch – allows you to scan a large number of originals and

send them as one file, press start after each original has been

placed.

SADF – starts scanning when original is placed without

pressing start.

Divide – set the number of pages you would like in each file /

attachment.

Select Page

Single Page – each page will be sent

as a separate file.

Multi Page – all pages in one file

File Type: Tiff / Jpeg or PDF

PDF File Setting: You can give a PDF

file a password so if the person

receiving the file does not know it they

can not open the file.

File Name: When selected it will open a keyboard and you can name your file so

the MFD doesn’t name it for you.

Resolution – Select the dpi to

scan the document in. The

higher the dpi the larger the

file is you are sending. (Like

Pixels on a camera)

Scan Size – If your original is something

other than 5.5x8.5, 8.5x11, 8.5x14 or

11x17 you can select the correct size from

a list or enter the size using the number

keys under Custom Size. You can also

select Mixed Original Sizes so that the

scanned documents match the original

document size.

Fax

Sending a fax

1. Select Facsimile

2. Select the Original Feed Type and

choose 2 sided original if

necessary.

3. Enter the fax number using the key

pad or choose a destination from

the address book. To enter multiple

destinations press the Add button

and enter the next number using

the keypad or choose it from the

address book.

4. After all the destinations have been

entered place the originals and

press the Start button.

Programming a Speed Dial

1. Select Prg.Dest

2. Select Change using the number

pad enter the fax number and press

OK.

3. Press the Names a keyboard will

appear, enter the name associated

with the fax number. The

destination will be on the Frequent

list unless you select to put it in the

alphabet where it belongs. To take

it off the frequent list you have to

deselect Frequent after you select

the appropriate place in the

alphabet or you can store them in

both places.

4. Press OK until you get back to the

Main Fax screen

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4057197185

To enter and email address, select Email, use the keyboard to enter the email address and press ok

Paper Thickness *1 Paper weight

Thin Paper *2 52–60 g/m2 (14–16 lb. Bond)

Plain Paper 1 61–80 g/m2 (16–20 lb. Bond)

Plain Paper 2 81–90 g/m2 (20–24 lb. Bond)

Middle Thick 91–105 g/m2 (24–28 lb. Bond)

Thick Paper 1 106–130 g/m2 (28–35 lb. Bond)

Thick Paper 2 131–163 g/m2 (35 lb. Bond–90 lb. Index)

Thick Paper 3 164–220 g/m2 (90 lb. Index–80 lb. Cover)

Thick Paper 4 221–256 g/m2 (80 lb. Cover–140 lb. Index)

Paper Thickness

*1 Print quality will decrease if the paper you are using is close to the minimum

or maximum weight. Change the paper weight setting to thinner or thicker.

*2 Depending on the type of thin paper, the edges may crease or the paper may

be misfed.

Paper Thickness & Weightcanner –

detailed Scanner Settings continued

How-to videosGo to www.ricoh-usa.com, select Support &

Downloads

Select

How-to

videos

Select the model of

your Ricoh from

the drop down list.

http://www.ricoh-usa.com/

