COPS MORE: Making Officer Redeployment Effective ... · PDF fileU.S. Department of Justice Office of Community Oriented Policing Services COPS MORE: Making Officer Redeployment Effective

U.S. Department of Justice

Office of Community Oriented Policing Services

COPS MORE:Making Officer Redeployment Effective

APPLICATION KIT

OMB Approval No. 1103-0019 (Exp. 1/3/98)

❒ Complete the Standard Application Cover Sheet found inAppendix A. (An example of a completed StandardApplication Cover Sheet also may be found in AppendixA.)

❒ Complete the Cost Effectiveness Worksheet found inAppendix B. (An example of a completed Cost Effective-ness Worksheet may be found in Appendix B.)

❒ Read and sign the Assurances found in Appendix C.

❒ Read and sign the Certifications found in Appendix D.

❒ Write the Application Summary described on page 5.

❒ Write the Redeployment Equivalency Summary de-scribed on page 6.

❒ Write the Budget Summary described on page 6.

❒ Write the Community Policing Strategy described onpage 6 - 8.

❒ Check with your State Single Point of Contact in the listfound in Appendix E to see if your state requires a copyof your COPS MORE Application.

❒ Send your completed COPS MORE Application and twocopies no later than March 17, 1995 to:

COPS MOREU.S. Department of JusticeP.O. Box 14440Washington, DC 20044

To complete your COPS MORE Applicationyou must:

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COPS MORE:Making Officer Redeployment Effective

Overview

The Attorney General has established the Officeof Community Oriented Policing Services(“COPS”) within the United States Department ofJustice to implement the “Cops On the Beat” grantprovisions of the Violent Crime Control and LawEnforcement Act of 1994, signed into law by Presi-dent Clinton on September 13, 1994. Under thislaw, the COPS Office will provide grants and tech-nical assistance to law enforcement agencies andmembers of their communities to develop new andinnovative approaches to solve their communitycrime problems. A wide variety of policing pro-grams will be supported under this law throughthe year 2000.

This COPS MORE Application Kit is only foragencies that wish to redeploy current sworn lawenforcement officers to community policing andto continue these efforts after the conclusion offederal funding. COPS MORE is designed toexpand the implementation of community polic-ing through redeployment, rather than by hiringor rehiring additional law enforcement officers.

COPS MORE will make grants to the law enforce-ment agencies of state, local and Indian tribal ju-risdictions to purchase equipment and technology,to procure support resources (including civilianpersonnel), and to pay overtime. It is anticipatedthat requests from law enforcement agencies willsignificantly exceed the funds available this year,and thus applications will be reviewed competi-tively. The total amount of grants under COPSMORE will not exceed $200 million.

Under COPS MORE, a jurisdiction is requiredby law to demonstrate that the grant requestedwill result in an increase in the number of law

"If community policing is more than the deployment of police officers and is really a philosophy of law enforce-ment, it is two words: police and community. That means that neighbors have to help neighbors, parents have toraise kids, that schools have to do things they didn't use to have to do. But if we do this together, then thiscommunity policing can be the banner of a safer America."President Bill Clinton

enforcement officers deployed in community po-licing equal to or greater than the increase inthe number of officers that would result from aCOPS grant for hiring new officers. For pur-poses of comparison, COPS hiring grants willsupport during one year on average 75 percentof an entry level officer's salary and benefits (upto $25,000).

Community Policing

Community policing is an integral part of achiev-ing the goals of combatting crime and improvingthe quality of life in the nation’s cities, towns andrural areas. Community policing stresses the im-portance of police-citizen cooperation to controlcrime, maintain order and improve the quality oflife in America. The community is an active part-ner with law enforcement in defining the prob-lems to be addressed, the tactics to be used, andthe measurements of success.

Community policing brings the police and thecommunity into a closer working relationship. Itcalls for greater citizen responsibility, and the op-portunity for citizens to contribute individually andcollectively to public safety. At the same time, itenhances police professionalism by giving offic-ers the skills, technology, authority and motiva-tion to act innovatively to solve community prob-lems. Community policing in many cases alsocalls for a restructuring of law enforcement agen-cies and the refinement of their management tech-niques to allow the fullest use of department andcommunity resources.

This approach is dependent on an effective flowof information, from sources both inside and out-side of the law enforcement agency. To be suc-

assessment of the agency's need for additionalresources under COPS MORE.

Permissible Uses for Funds

Grants awarded under COPS MORE are restrictedto the purchase of technology or equipment, theprocurement of support resources (including ci-vilian personnel) or the payment of overtime whichwill increase the number of sworn officers engagedin community policing and further the achieve-ment of a community policing mission.

“Sworn law enforcement officers” are defined asthose persons hired on a permanent basis who areauthorized by law or by a State or local public lawenforcement agency to engage in or supervise theprevention, detection, or investigation of violationsof criminal laws.

Eligible departments may apply for funds underone or more of the following permissible areasdescribed below. COPS MORE grant funds maynot be used for any purpose other than those ap-proved by the COPS Office. Examples of allow-able expenditures that may be requested are:

1. Equipment and Technology

Equipment and technology includes electroniccommunication or data processing hardware orsoftware that directly contributes to an agency'scommunity policing presence. Examples of per-missible technology are portable computers, au-tomated booking systems, cellular telephones, lo-cal area networks, geo-mapping systems and simi-lar items.

For example, a laptop computer programmed forautomated report generation might be shown tofree up two hours in report writing per officer pereight hour shift. If officers using this technologywere to engage in community policing duringthose two hours, the total amount of redeploymentwould equate to an increased community policingpresence of one quarter year of officer time.

Equipment and technology which does not directlycontribute to increased community policing pres-

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cessful at community policing, the law enforce-ment agency should use this feedback to becomemore effective and equitable in its service deliv-ery. This informed flexibility should allow law en-forcement agencies to become more responsiveto members of the community and their represen-tatives, and to officers and their representatives.

Community policing can change the way crimecontrol is accomplished. The ultimate goal is tomaintain public safety in communities throughbetter police work, while increasing the public’sinteraction and satisfaction with police services.

Grants awarded under COPS MORE must sup-port community oriented policing. That is, onlytechnology and equipment, support resources, orthe use of overtime that increase officer presenceand influence the critical elements of a commu-nity policing mission will be considered for fund-ing.

COPS MORE funding therefore is intended toimprove police-citizen cooperation and commu-nication, to increase police and citizens' ability toinnovatively solve community problems, to facili-tate the restructuring of agencies to allow the full-est use of departmental and community resources,to promote the effective flow and use of informa-tion both within and outside an agency, and to im-prove law enforcement responsiveness to mem-bers of the community.

Under COPS MORE, only applications whichclearly link the funds sought to increase commu-nity policing presence will be considered for fund-ing.

Eligibility Requirements

All law enforcement agencies of state, local andIndian Tribal jurisdictions, as well as consortia ofagencies, are eligible to apply. Any award madeunder COPS MORE will not affect the eligibilityof an agency for other COPS programs. Similarly,agencies which have received other COPS grantsare eligible to apply under COPS MORE, howeverany prior award may be considered in the

ence through redeployment will not be funded. Forexample, the purchase of surveillance cameras andbeepers for use in undercover narcotics investiga-tions would not be permitted under COPS MORE,since this equipment would not contribute directlyto an increased community policing presence.Neither would office furnishings, riot controlequipment or weapons. If the purchase of suchitems cannot be directly equated to actual in-creases in community policing presence, they maynot be funded under COPS MORE.

2. Support Resources

The term support resources refers to the use ofnon-sworn personnel in ways that allow for theredeployment of sworn officers into communitypolicing. Examples of permissible support re-sources include the replacement of sworn officersin administrative or clerical positions with non-sworn employees, programs utilizing volunteersin support of redeployment, additional adminis-trative resources that increase officer presence incommunities, or other systems that serve the goalsof community policing.

Such support systems allow for moving officersfrom desk jobs into the field, and permit organi-zation restructuring to increase the number of of-ficers engaged in actual problem solving in theircommunities.

Support systems which do not directly contributeto increased community policing presence will notbe funded under COPS MORE. For example, thehiring of additional civilian dispatchers or moreclerical employees to supplement ones already onstaff, but which does not relieve sworn officersfrom such duties, will not be funded under COPSMORE.

3. Overtime

The term overtime refers to paying currently em-ployed sworn officers additional monies for work-ing additional hours beyond the normal work weekto engage in community policing activities.

COPS MORE funds may be used to pay for up to75 percent of an officer's overtime wage. For pur-

poses of COPS MORE, an officer's overtime wageis the amount an officer is paid for each hour ofovertime service, and does not include benefits.

Only the payment of overtime for officers actuallyengaging in increased levels of community ori-ented policing activities during the funded over-time period will be funded under COPS MORE.Funding of overtime must also exceed current andplanned overtime payments. Applicants are re-quired to describe current and planned overtimeexpenditures in their application.

COPS MORE grant funds may not be used toreplace funds that eligible agencies otherwisewould have devoted to law enforcement. The useof COPS grant funds for the supplanting of non-federal law enforcement funding is strictly pro-hibited by law. That is, any funding by an agencyunder COPS MORE must be in addition to, andnot in lieu of, an agency's funded budget plansas of October 1, 1994. A more complete discus-sion of supplanting is found on page 10.

Length of Award, Grant Amountsand Local Match

The duration of COPS MORE grants is one year.Title to any purchased items will be vested in thegrantee subject to the conditions set forth in fed-eral regulations,* which limit the disposition ofproperty. Maintenance and upkeep will be theresponsibility of the grantee.

Support resources and overtime grants may berenewed for up to two additional years, contin-gent on a showing of how COPS MORE fundshave resulted in an increase in the number of of-ficers deployed in community policing, and fu-ture appropriations. Renewal requests must besubmitted ninety days before the end of the initialgrant.

The federal share of these grants may not exceed75% of the cost of the technology, equipment,support resources or overtime. If a grant is re-newed, the federal share must decrease over theperiod of the grant, leading to retention of those

3*Found in 28 CFR Part 66, § 32

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A fully executed application should be preparedin the following manner: all applications must besubmitted on 8 1/2 x 11 paper; all of the requiredmaterials should be stapled together and not oth-erwise bound, and should be printed on one sideof the paper; all applications must be typed anddouble-spaced where applicable. Video presen-tations are not permitted.

employees.

Waivers or reductions of the minimum 25% lo-cal match may be requested under COPS MORE.However, such requests will be accepted only atthe time of application and will only be grantedin cases of extraordinary local fiscal hardship.

Departments are encouraged to contribute localshares in excess of the minimum amounts required.States and local units of government may use asmatching funds assets received through the assetforfeiture equitable sharing program, the Hous-ing and Community Development Act of 1974,and other funds contributed from state, local orprivate sources or otherwise authorized by law.Funds appropriated by Congress for the activitiesof any agency of an Indian Tribal government orthe Bureau of Indian Affairs performing law en-forcement functions on Indian lands may be usedas matching funds. Federal grant monies receivedfrom other federal agencies only may be used aslocal matching funds if specifically authorized bythe other federal grant program.

How to Apply

COPS MORE applicants need to follow the in-structions contained in this kit and submit a fullyexecuted application to the COPS Office no laterthan March 17, 1995. A summary of the steps tofollow in filing a complete application can befound at the beginning of this application kit. Anoriginal application and two copies are required.Applicants must also complete the standard coversheet found in Appendix A of this application kit.Applicants must also complete the redeploymentequivalency work sheet found in Appendix B. Therequired assurances and certifications are includedin Appendixes C and D.

If an application is submitted on behalf of morethan one agency, the relationships between agen-cies must be fully described in the application. Inaddition, one agency must be designated as thepayee to receive and disburse funds, and to be re-sponsible for the supervision and coordination ofgrant activities.

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A complete COPS MORE Application shouldcontain the following:

❒ Standard Application Cover Sheet — Allapplications for federal assistance must in-clude a standard application cover sheet, pro-vided in Appendix A. An example of a com-pleted cover sheet is also included in Appen-dix A. If an application is submitted on be-half of more than one jurisdiction, each co-applicant must sign the cover sheet.

❒ Cost Effectiveness Worksheet — Follow-ing the Standard Cover Sheet is a worksheetwhich will help the applicant demonstratethat the funds requested will result in an ac-tual redeployment of officers equal to theamount that would result from a COPS hir-ing grant. Complete one worksheet for eachitem for which COPS MORE funds are be-ing sought. For example, if a jurisdictionseeks a grant to pay overtime, and also topurchase a particular piece of equipment, oneCost Effectiveness Worksheet should becompleted for each of these purposes. Forequipment and technology, one Cost Effec-tiveness Worksheet should be completed foreach group of items to be purchased.

❒ Assurances — Following the Cost Effective-ness Worksheet is a page of assurances whichseek the applicant’s commitment to abide byseveral provisions of federal law applicableto this grant program. Read and sign the As-surances.

❒ Legal Certifications — Applicants mustprovide the appropriate legal certificationswhich are contained in Appendix C. Readand sign the Certifications.

❒ Application Summary — A brief summaryof the application should immediately followthe Standard Cover Sheet, Cost EffectivenessWorksheet, Assurances and Certifications.Please submit three paragraphs in the follow-ing format:

THE COPS MORE APPLICATION

1) “The City/County/Municipality of (legalname and state of applicant jurisdiction),proposes to purchase (describe technol-ogy, equipment), procure (describe sup-port resources), or pay for (give numberof overtime hours) under COPS MOREto increase the presence of existing swornofficer in community policing activities.The total federal funds requested underthis proposal are $_______. These fundswill result in (give number) of full timeequivalent officers engaged in communitypolicing per year. ”

2) “The geographic location of this agencyis (describe). The number of sworn of-ficers performing law enforcement dutiesfor this agency as of October 1, 1994 was(give agency strength, listing number ofofficers sworn and number of officersbudgeted; do not include officers whoseduties include jails or lockups, processserving, court security or other non-lawenforcement activity, and those officerswho are providing law enforcement tomunicipalities under contract to youragency), and it provides the following ser-vices (list major police services). Theagency serves a total population of (in-clude only actual population served; ifother municipal departments have primarylaw enforcement responsibilities in acounty or state served by your agency sub-tract the populations served by these otheragencies). The total number of 1994 PartI Index Crimes for the agency was (in-clude a total of the following offenses:arson, homicide, rape, aggravated assault,motor vehicle theft, robbery, burglary, andlarceny/theft).”

3) “The jurisdiction’s five year communitypolicing plan includes (list major elementsof the plan). The officers redeployed tocommunity policing will contribute to thisplan by engaging in the following activi-ties (list major activities). This plan wasdeveloped in consultation with (list other

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public or private agencies or groups withinthe community). The major public safetyneeds that will be addressed through thehiring of these new officers are (list ma-jor public safety needs of area).”

❒ Budget Summary — A two to three-page de-scription of the applicant’s proposed budgetshould follow the Application Summary. Thebudget summary should describe clearly:

• The proposed amount of federal expendi-tures over the one year grant period.

• The proposed amount of non-federal (in-cluding state and local) expenditures overthe one year grant period, including howthe applicant’s local match will be made.

• An explanation of the sources of theapplicant’s local match.

• An explanation of how the amounts ofthese specific budget items amounts weredetermined.

• If and by how much the local share willexceed the minimum required.

• If a waiver of the local match or maxi-mum federal share is requested, a detaileddescription of the extraordinary local fis-cal hardship that is the ground for thewaiver.

• The agency's current expenditure and bud-get plans as of October 1, 1994 for tech-nology/equipment, support resources orovertime. Also include forecasts for fu-ture expenditures in these areas if a grantis awarded.

• The starting date of the applicant’s fiscalyear, and the applicant's designated Fed-eral cognizant agency. (If you need as-sistance in determining the Federal cog-nizant agency for your agency, please con-tact the Response Center at 1-800-421-6770.)

❒ Redeployment Equivalency Summary —Following the Budget Narrative, applicantsshould provide an overview of their Redeploy-ment Equivalency strategy, addressing the fol-lowing topics. Please limit to 3 pages, ex-cluding worksheets..

• Complete the Cost EffectivenessWorksheet, which may be found in Ap-pendix B.

• Describe how COPS MORE grant fundswill result in increased numbers of cur-rent sworn officers deployed in commu-nity policing.

• How does your plan for redeployment ofcurrent sworn officers fit into your longterm community policing plan?

❒ Community Policing Strategy — Follow-ing the Redeployment Equivalency Summary,applicants should provide an overview of theircommunity policing strategy, addressing thefollowing topics in order. Please number andbegin each section on a new page, and limitthe length of the entire strategy to 18 pages.

1. Describe your agency’s long term communitypolicing strategy and its implementation plan.

• Does your agency currently have a com-munity policing plan? If so, describe thisplan, and your expectations for its con-tinuation and expansion in the future.

• Describe the steps that you have taken toconsult with community members andgroups (e.g., schools, civic, neighborhoodand tenants’ associations, current employ-ees and organizations of employees ofyour agency) in the development of yourlong-term plan. You may attach any let-ters of support for your plan from thesegroups.

• If there is an organization which acts asthe legally authorized bargaining repre-sentative of the law enforcement officers

have that require redeployment of swornofficers?

• Are there any unusual public safety prob-lems that your agency has experienced?

• How will the redeployment of officerscontribute to filling the needs that youhave?

4. Explain why your department has been un-able to address the public safety need, de-scribed in section 3 above, without federalassistance.

• Describe any fiscal, budgetary or otherlimitation on your department’s ability toredeploy officers without federal assis-tance.

5. Identify related governmental and communityinitiatives which complement or will be coor-dinated with the proposal.

• What other governmental crime controlprograms exist in your jurisdiction?

• What other community crime preventionand control programs exist in your com-munity?

• How will the redeployment of currentsworn officers for community policingcomplement these other programs?

6. Describe initial and anticipated levels of com-munity support, including financial and othertangible contributions to community policingefforts.

• What programmatic, financial or othersupport do you currently have for com-munity problem solving and crime con-trol?

• What will be the specific levels and typesof community support that your agencyis likely to receive over the next fiveyears?

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employed by your agency, describe thesteps that you have taken to consult withthat organization in the formulation of thisapplication and your long term commu-nity policing plan, and attach any corre-spondence or other documentation reflect-ing that consultation.

• How does your plan fit in with state-wideand local crime prevention and controlplans, including any state-wide ByrneGrant strategy?

• What will be the community policing ac-tivities of these and/or other officers inyour department, in both the short termand over the next five years?

• What are your projections of additionalsupport required for redeployment to com-munity policing over the next five yearsto support your community policing plan?

2. Explain how a COPS MORE grant will be uti-lized to reorient your law enforcementagency’s mission toward community-orientedpolicing, or enhance its involvement in or com-mitment to community-oriented policing.

• How will COPS MORE funds contributeto improved police-citizen cooperationand communication?

• How will COPS MORE funds increase theability of police and citizen to innovativelysolve community problems?

• How will COPS MORE funds facilitatethe restructuring of your agency to allowthe fullest use of departmental and com-munity resources?

• How will the funds requested improve theresponsiveness of your agency's officersto members of the community?

3. Describe how redeploying officers will servea local level public safety need.

• What unique public safety need do you

• Have you sought and/or obtained anysources of private financial support?

7. Describe how the funds sought in this proposalwill contribute to continuation of communitypolicing following the end of federal grant sup-port.

• What specific plans do you have for thecontinuation of the community policingactivities supported by the redeploymentfunds requested?

8. Describe the impact that redeploying existingsworn officers in your agency will have onother criminal justice agencies in the juris-diction.

• What will be the impact of, and your re-sponse to, increasing the number of of-ficers in your department on the prosecu-tor? Public defense? Courts? Local andstate corrections? Other public and pri-vate criminal justice agencies?

9. Describe any additional factors for consider-ation.

• Are there any other factors which providesupport for favorable consideration of thisapplication?

• Is your agency proposing yearly cashmatches in excess of the minimum re-quired? If so, how much more will bematched?

Assessment Criteria

COPS MORE Applications will be evaluated onthe following criteria:

1) Demonstration by the applicant that theproposed funds will result in deploymentof current officers into community polic-ing in a number equal to, or greater than,the number of officers which would re-sult from COPS grants of the same amount

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for hiring new officers;

2) Cost effectiveness;

3) Quality of the applicant's community po-licing plan; and

4) Local level public safety need.

Demonstration of actual redeployment is arequirement of COPS MORE. Applications willnot be considered for funding if this requirementis not satisfied. In assessing applications,preference may be given to those which showlevels of officer redeployment in excess of whatwould be the case under COPS hiring programs.In other words, applications which demonstratecost effectiveness by increasing the number ofcommunity policing officers at a lower cost thanhiring new officers may be favored.

Quality of the applicant's community policing planwill be assessed by examining the extent to whichthe application addresses each of the questionsasked in the Community Policing Strategy of thisapplication kit.

Local level public safety need will be determinedin three ways. First, in their Community PolicingStrategy, applicants have the opportunity todescribe specific local level crime problems andother factors which demonstrate particular needover other jurisdictions. Second, trends in Part Icrime rates may be examined for each applicant,as may how many sworn officers per 1,000population the applicant agency currently hasdeployed in law enforcement. Third, any priorCOPS award may be considered in the assessmentof the agency's need for additional resources underCOPS MORE.

The combination of cost effectiveness, quality ofcommunity policing plan, and local level publicsafety need will determine which applications willbe funded this year, and the level at which theywill be funded. Law enforcement agencies willbe compared to agencies of like size and function.For example, municipal departments will be ratedagainst municipal departments, sheriffs against

sheriffs, and rural agencies against rural agencies.

Monitoring and ReportingRequirements

All successful grantees will be required toparticipate in grant monitoring by the COPSOffice. The monitoring process may include thesubmission of written reports, and telephone and/or on-site reviews concerning the financialadministration of the grant and the progresstowards achieving the application’s communitypolicing plan. Program monitors and auditors willbe particularly interested in assuring thatredeployment of existing law enforcementpersonnel is consistent with the applicant'sproposal.

Evaluation Requirements

A national evaluation, as well as a number of lo-cal level evaluations, will be conducted of COPSMORE. The purposes of these evaluations willbe to assess the process of implementing this pro-gram, as well as examining the possible impactsof redeploying officers. Evaluators may visitgrantee sites to collect data for these evaluations.All selected applicants must be willing to cooper-ate in such evaluations and participate in provid-ing the necessary information that may be re-quested. In addition, grantees are encouraged tocollect information regarding the achievementsand successes of community oriented policing intheir area, as well as responses from members of

the public to the grantee’s plan.

Paperwork Reduction Act Notice

The public reporting burden for this collection ofinformation is estimated at 26 hours per response,including the time for reviewing instructions,searching existing data sources, gathering andmaintaining the data needed, and completing andreviewing the collection of information. Sendcomments regarding this burden estimate or anyother aspects of this collection of information, in-

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cluding suggestions for reducing this burden tothe Office of Community Oriented Policing Ser-vices, U.S. Department of Justice, P.O. Box 14440,Washington, DC 20044; and to the Public UseReports Project, 1103-0019, Office of Informa-tion and Regulatory Affairs, Office of Manage-ment and Budget, Washington, DC 20503.

Technical Assistance

Technical assistance is available to applicants atno cost. Assistance with completing this applica-tion may be obtained from the Department of Jus-tice Response Center at: 1-800-421-6770. Assis-tance regarding the formulation of community po-licing plans and practices may be obtained fromthe COPS Office at: 1-202-514-2058. Writteninquiries may be sent to: COPS Office, U.S. De-partment of Justice, P.O. Box 14440, Washing-ton, DC 20044. This technical assistance may beparticularly useful for departments that are in theearly stages of the implementation of communitypolicing, and require detailed help in formulatingtheir long term plans. It may also be helpful fordepartments considering technology or equipmentgrants and are unclear on how to estimate the re-deployment levels that will result from such agrant.

Guidance regarding financial and administrativeaspects of the grant process also may be obtainedby consulting the Office of Justice Programs’ Fi-nancial and Administrative Guide for Grants(M7100.l), which is available at no cost from theDepartment of Justice Response Center.

ADMINISTRATIVE REQUIREMENTSFOR APPLICANTS

Grant Funds Must Supplementand Not Supplant

Grant funds may not be used to replace state orlocal funds (or where applicable, provided by theBureau of Indian Affairs) that would, in the ab-sence of Federal aid, be available or forthcomingfor law enforcement. Instead, COPS MORE grantfunds must be used to increase the total amountof such other funds used for law enforcement.

A grant recipient may not use federal grant fundsto pay for technology, equipment, support re-sources or overtime that the recipient already isobligated or funded to pay. For example, if agrantee, prior to submitting a COPS MORE Ap-plication, had committed to purchase certainequipment or had funded a certain number ofhours of overtime in the current budget, then thegrantee must make those expenditures in addi-tion to those requested under COPS MORE.Funds currently allocated to purchase equipmentor technology, procure support resources or payovertime may not be reallocated to other purposesor refunded should a COPS MORE grant be made.Non-federal funds must remain available for anddevoted to these purposes, with COPS MOREfunds serving as a supplement to those non-fed-eral funds.

Finally, the non-federal funds used as matchingfunds for a COPS grant must be in addition tofunds that would otherwise be available for lawenforcement. For example, funds previously bud-geted for the hiring of a new officer may not bereallocated to provide local matching funds forthe procurement of equipment, technology, sup-port resources or to pay overtime under COPSMORE.

The possibility of supplanting will be the subjectof careful application review, and possible pre-award review, post-award monitoring and audit.Any supplanting of non-federal funds by COPS

grant funds is a ground for potential suspensionor termination of grant funding, recovery of fundsalready provided, and other civil or criminal sanc-tions.

As part of this application, an agency must sign acertification that no supplanting of non-federalfunds will take place should a grant award bemade. This certification shall be treated as amaterial representation of fact upon which reli-ance will be placed in the Department of Justice’sdetermination whether to award this grant.

Single Point of Contact Review

Executive Order 12372 requires applicants fromState and local units of government, or other or-ganizations providing services within a State, tosubmit a copy of the application to the State SinglePoint of Contact (SPOC), if one exists, and if thisprogram has been selected for review by the State.(Indian tribal governments are exempt from thisreview.) The State Single Points of Contact arelisted in Appendix E of this application kit. Ap-plicants must contact their State SPOC to deter-mine if the program has been selected for Statereview. If the SPOC requires a copy of the COPSMORE Application, the applicant should stillsend the original application and two copies tothe COPS Office.

Audit Requirement

The Single Audit Act of 1984, and OMB Circu-lar A-128, “Audits of State and Local Govern-ments,” establish the requirements for organiza-tional audits that apply to COPS grantees. Therequired audits are to be on an organization-wide,rather than a grant-by-grant basis, and must bearranged for by the grantee in accordance withthe requirements of the circular.

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munity Policing Act of 1994, programguidelines issued thereunder, or otherprovisions of federal law; or

• Failure to make satisfactory progress to-ward the goals or strategies set forth inthis application; or

• Failure to adhere to grant agreement re-quirements or special conditions; or

• Proposing substantial plan changes to theextent that, if originally submitted, wouldhave resulted in the application not be-ing selected for funding; or

• Failure to submit reports; or

• Filing a false certification in this appli-cation or other report or document; or

• Other good cause shown.

Prior to the imposition of sanctions, the COPSOffice will provide reasonable notice to thegrantee of its intent to impose sanctions and willattempt informally to resolve the problem. Hear-ing and appeal procedures will follow those inDepartment of Justice regulations in 28 CFR Part18.

Certification RegardingLobbying; Debarment,Suspension, and OtherResponsibility Matters; Drug-Free Workplace Requirements;Coordination and Non-Supplanting Requirements

Applicants should refer to the certification formin Appendix D to determine the certification(s)to which they are required to attest. Applicantsalso should review the instructions for certifica-tion included in the regulations referred to in thecertification form. Signature of this form pro-vides for compliance with certification require-ments under 28 CFR Part 69, “New Restrictionson Lobbying,” and 28 CFR Part 67, “Government-wide Debarment and Suspension (Nonprocure-ment) and Government-wide Requirements forDrug-Free Workplace (Grants),” and with the co-ordination and non-supplanting requirement ofthe Public Safety Partnership and Community Po-licing Act of 1994. The certifications will betreated as a material representation of fact uponwhich reliance will be placed by the Departmentof Justice in awarding grants.

Civil Rights

All recipients of federal grant funds are requiredto comply with nondiscrimination requirementscontained in various federal laws. All applicantsshould consult the assurances to understand theapplicable legal and administrative requirements.

Suspension or Termination ofFunding

The COPS Office may suspend, in whole or inpart, or terminate funding for, or impose othersanction on, a grantee for the following reasons:

• Failure to substantially comply with therequirements or statutory objectives ofthe Public Safety Partnership and Com-

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APPENDICES

Appendix A — Standard Application Cover Sheet andSample Completed Cover Sheet

Appendix B — Cost Effectiveness Work Sheet andSample Completed Work Sheet

Appendix C — Assurances

Appendix D — Certifications Regarding Lobbying;Debarment, Suspension, and Other Responsibility Mat-ters; Drug-Free Workplace Requirements; Coordina-tion and Non-Supplanting Requirements

Appendix E - Intergovernmental Review Process with alisting of State Single Points of Contact (by state)

Inside Back Cover - Contacts for COPS and the De-partment of Justice.


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Appendix A

• Standard Application Cover Sheet

• Sample Completed Standard Cover Sheet

Appendix A - Sample Completed Standard Cover Sheet

SAMPLE COMPLETED STANDARD COVER SHEETThe following is an example of a correctly completed Standard Cover Sheet. It was submitted byMetropolis, a jurisdiction that has wishes to redeploy ten (10) law enforcement officers by hiringten non-sworn administrative personnel. The application was completed by doing the following:

Title should be "Redeploying ____ (the number of lawenforcment officers the applicant will redeploy) Officersto Community Policing." (Metropolis has been autho-rized to redeploy ten new officers.)

12. AREAS AFFECTED BY PROJECT : Provide theinformation requested regarding the largest political en-tities within your jurisdiction to be affected by your COPSMORE grant. (The grant to Metropolis under COPSMORE will affect the city only.)

13. PROPOSED PROJECT START/ENDING DATES :The starting date for a grant under COPS MORE will bethe grant period date. The initial ending date will be oneyear from this date. The COPS Office anticipates thatmost grant period dates will begin on 6/1/95.

14. CONGRESSIONAL DISTRICT(S) OF APPLICANTAND PROJECT : Provide the Congressional district(s)in which the applicant and the affected project area arelocated. The district may or may not be the same forboth applicant and project area. (Both Metropolis andits project area lie within the 1st District of the state ofUS.)

15. ESTIMATED FUNDING: Provide the informationrequested on the federal, applicant, state, local or othersources of funding anticipatecd for the officers hired/re-hired under COPS MORE. Also include the total of thesesources of funding. (Metropolis has requested $250,000in federal funds, to be matched by $100,000 by the city.The total costs for the project is $350,000.)

16. IS THE APPLICATION SUBJECT TO REVIEW BYSTATE EXECUTIVE ORDER 12372 PROCESS? :Check the list found in Appendix E (State Single Pointsof Contact) to see if your state requires a copy of yourMORE Application. (Metropolis' state of US has not se-lected COPS MORE for review.)

17. IS THE APPLICANT DELINQUENT ON ANY FED-ERAL DEBT? : Answer yes or no, and attach an expla-nation if answering yes.

18. AUTHORIZED SIGNATURE, ETC. This should becompleted by the applicant's authorized representative.A copy of the governing body's authorization for this per-son to sign this application as official representative mustbe on file in the applicant's office. (The Metropolis CityManager, Fred Smith, has reviewed the standard formand has attested to its validity. )

1. TYPE OF SUBMISSION: For the City of Metropolis,the Type of Submission is "Non-Construction."

2. DATE SUBMITTED and APPLICANT IDENTIFIER :The Applicant Identifier is the Federal Bureau ofInvestigation's UCR Identifier Number for the jurisdiction'spolice department. (The Metropolis Police Department'sUCR Identifier is "US00000".)

3. DATE RECEIVED BY STATE and STATE APPLI-CATION NUMBER : This need not be completed by anapplicant.

4. DATE RECEIVED BY FEDERAL AGENCY and FED-ERAL IDENTIFIER: This will be completed by the COPSOffice.

5. APPLICANT INFORMATION : Complete the legalname and address of the applicant. The "OrganizationalUnit" refers to the name of the law enforcement agency.In providing a telephone number for the person to becontacted, please also provide the person's title and aFAX number if one is available.

6. EMPLOYER IDENTIFICATION NUMBER (EIN) : Pro-vide the Employer Identification Number for the appli-cant organization. An applicant's employer identifica-tion number refers to the Internal Revenue Service em-ployer number assigned to the law enforcement agency.(The Metropolis Police Department's EIN is 99 -1234567.)

7. TYPE OF APPLICANT : Enter the appropriate letterin the box provided. (Metropolis is a municipality, so ithas entered a "C.")

8. TYPE OF APPLICATION : For all COPS MORE Ap-plications, the type will be "New."

9. NAME OF FEDERAL AGENCY : For all COPS MOREApplications, this will be the "Office of Community Ori-ented Policing Services, U.S. Department of Justice."

10. CATALOG OF FEDERAL DOMESTIC ASSIS-TANCE NUMBER : For all COPS MORE Applications,the Catalog of Federal Domestic Assistance Number is:16-726. The Title is: "Public Safety and CommunityPolicing Grants."

11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT :All COPS MORE are for the redeployment of a numberof law enforcement officers; therefore, the Descriptive

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Appendix B - Sample Completed Cost Effectiveness Worksheet

SAMPLE COMPLETED COSTEFFECTIVENESS WORKSHEET

The following is an example of a correctly completed Cost Effectiveness Worksheet. It was submitted byMetropolis, a jurisdiction that is applying for a COPS MORE grant to hire ten non-sworn administrativepersonnel in order to redeploy ten sworn officers currently working desk jobs. In order to complete theirCost Effectiveness Work Sheet, Metropolis collected the following information:

• A newly hired police officer's salary is $20,000 per year as of January 1, 1995. This amount has beenentered on Line 1 .

• Fringe benefits of a newly hired police officer is another 27% per year, or $5,400. This amount has beenentered on Line 2 .

• The ten non-sworn personnel will earn $15,000 plus $3,750 in benefits per year, or $18,750 each. Thetotal costs for one year for these ten new employees totals $187,500.

• The Metropolis Police Department will provide a 25% local match of the total costs, or $46,875. Theyare therefore applying for a COPS MORE grant for the other 75%, or $140,625. This amount has beenentered on Line 6 .

The item which Line 6 of this Worksheet describes is _________________________________________.

The Metropolis Police Department must redeploy a minimum of 7.4 sworn officers into community policing full timefor the one year grant period if their grant application in the amount of $140,625 is approved. They have committedto redeploying the ten officers being replaced by non-sworn personnel, which exceeds the minimum number ofofficer years of 7.4. They have therefore demonstrated redeployment equivalency.

Line 1 - Entry Level Salary: 1.

Line 2 - Fringe Benefits: 2.

Line 3 - Total (add Lines 1 and 2): 3.

Line 4 - Multiply Line 3 by .75: 4.

Line 5 - Enter amount on Line 4, or $25,000, whichever is less: 5.

Line 6 - Enter total federal grant funds being requested: 6.

Line 7 - Divide Line 6 by Line 5: 7.

Appendix B

• Cost Effectiveness Worksheet

Appendix B - Redeployment Equivalency Worksheet

COST EFFECTIVENESS WORKSHEET

The following worksheet is provided to help COPS MORE applicants demonstrate the cost effectivenessof their proposal. This will help insure that the equipment, technology, support resources or overtime willresult in a redeployment of current officers into community policing in a number equal to, or greater than,the number of officers which would result from COPS grants of the same amount for hiring new officers.Complete one worksheet for each item for which COPS MORE funds are being sought.

For purposes of Line 1 , "entry level salary" is the first year's annual salary of a newly hired sworn lawenforcement officer for your department as of January 1, 1995.

For purposes of Line 2 , "fringe benefits" are the annual benefits of a newly hired sworn law enforcementofficer, including health, FICA, social security, vacation, sick leave, retirement and worker's compensa-tion. The cost of equipment, uniforms, vehicles and overtime should not be included.

For purposes of Line 6 , the "total federal grant funds being requested" is the total cost for each item forwhich COPS MORE funds are being sought. For example, if an applicant seeks to fund a certain numberof overtime hours, and to purchase a certain piece of equipment, one Redeployment Equivalency Worksheetshould be completed for each of these purposes, with the total cost of each separate purpose entered inLine 6 of each Worksheet.

The item which Line 6 of this Worksheet describes is _________________________________________.

Line 1 - Entry Level Salary: 1.

Line 2 - Fringe Benefits: 2.

Line 3 - Total (add Lines 1 and 2): 3.

Line 4 - Multiply Line 3 by .75: 4.

Line 5 - Enter amount on Line 4, or $25,000, whichever is less: 5.

Line 6 - Enter total federal grant funds being requested: 6.

Line 7 - Divide Line 6 by Line 5: 7.

The number on Line 7 is the number of full time sworn officers that would be deployed to community policing forone year if a COPS hiring grant were to be made in the same amount as the applicant's COPS MORE request.

Applicants must show that at least this many officer-years in redeployment will result fromtheir proposal.

Appendix C

• Assurances

Several provisions of federal law and policy apply to all grant programs. We (the Office ofCommunity Oriented Policing Services) need to secure your assurance that you (the applicant)will comply with these provisions. If you would like further information about any of thematters on which we seek your assurance, please contact us.

By your authorized representative’s signature, you assure us and certify to us that, if the grant isawarded, you will comply with all legal and administrative requirements that govern theacceptance and use of federal grant funds. In particular, you assure us that:

ASSURANCES


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Appendix B- Legal Assurances

Signature Date

I hereby certify compliance with the above assurances that govern the application and use of Federal funds.

8. You will not, on the ground of race, color, religion, na-tional origin, gender, disability or age, unlawfully excludeany person from participation in, deny the benefits of or em-ployment to any person, or subject any person to discrimi-nation in connection with any programs or activities fundedin whole or in part with federal funds. These civil rights re-quirements are found in the nondiscrimination provisions ofthe Omnibus Crime Control and Safe Streets Act of 1968,as amended (42 U.S.C. § 3789(d)); Title VI of the Civil RightsAct of 1964, as amended (42 U.S.C. §␣ 2000d); the IndianCivil Rights Act (25 U.S.C. §§ 1301-1303); Section 504 ofthe Rehabilitation Act of 1973, as amended (29 U.S.C. §794); Title II, Subtitle A of the Americans with DisabilitiesAct (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimina-tion Act of 1975 (42 U.S.C. § 6101, et seq.); and Depart-ment of Justice Non-Discrimination Regulations containedin Title 28, Parts 35 and 42 (subparts C, D, E and G) of theCode of Federal Regulations.

A. In the event that any court or administrativeagency makes a finding of discrimination on grounds of race,color, religion, national origin, gender, disability or age againstyou after a due process hearing, you agree to forward acopy of the finding to the Office of General Counsel, COPS,P.O. Box 14440, Washington, DC 20044.

B. If you are applying for a grant of $500,000 ormore and Department regulations (28 CFR 42.301 et seq.)require you to submit an Equal Opportunity EmploymentPlan, you will do so at the time of this application, if you donot have a current plan on file.

9. You will insure that the facilities under your ownership,lease or supervision which shall be utilized in the accom-plishment of the project are not listed on the EnvironmentalProtection Agency’s (EPA) list of Violating Facilities and thatyou will notify us if you are advised by the EPA indicatingthat a facility to be used in this grant is under considerationfor listing by EPA.

10. If your state has established a review and commentprocedure under Executive Order 12372 and has selectedthis program for review, you have made this application avail-able for review by the State Single Point of Contact.

1. You have been legally and officially authorized by theappropriate governing body (for example, mayor or city coun-cil) to apply for this grant and that the persons signing theapplication and these assurances on your behalf are autho-rized to do so and to act on your behalf with respect to anyissues that may arise during processing of this application.

2. You will comply with the provisions of federal law whichlimit certain political activities of your employees whose prin-cipal employment is in connection with an activity financedin whole or in part with this grant. These restrictions are setforth in 5 U.S.C. § 1501, et seq.

3. You will comply with the minimum wage and maximumhours provisions of the Federal Fair Labor Standards Act,29 USC § 201, et seq., if they apply to you.

4. You will establish safeguards, if you have not done soalready, to prohibit employees from using their positions fora purpose that is, or gives the appearance of being, moti-vated by a desire for private gain for themselves or others,particularly those with whom they have family, business, orother ties.

5. You will give the Department of Justice or the Comptrol-ler General access to and the right to examine records anddocuments related to the grant.

6. You will comply with all requirements imposed by theDepartment of Justice as a condition or administrative re-quirement of the grant, with the program guidelines, withthe requirements of OMB Circulars A-87 (governing cost cal-culations) and A-128 (governing audits), with the applicableprovisions of the Omnibus Crime Control and Safe StreetsAct of 1968, as amended, with 28 CFR Part 66 (UniformAdministrative Requirements), with the provisions of thecurrent edition of the Office of Justice Programs Financialand Administrative Guide for Grants, and with all other ap-plicable laws, orders, regulations, or circulars.

7. In order to further effective law enforcement, you will, tothe extent practicable and consistent with applicable law,seek, recruit, and hire qualified members of racial and eth-nic minority groups and qualified women in order to increasetheir ranks within the sworn positions in your agency.

Appendix D

• Certifications

• Disclosure of Lobbying Activities

CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSIONAND OTHER RESPONSIBILITY MATTERS; DRUG-FREE WORKPLACEREQUIREMENTS; COORDINATION WITH AFFECTED AGENCIES; AND

NON-SUPPLANTING


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Appendix C - Legal Certifications

1. LOBBYING

As required by Section 1352, Title 31 of the U.S. Code, andimplemented at 28 CFR Part 69, for persons entering into agrant or cooperative agreement over $100,000, as definedat 28 CFR Part 69, the applicant certifies that:

(a) No Federal appropriated funds have been paid or will bepaid, by or on behalf of the undersigned, to any person forinfluencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or em-ployee of Congress, or an employee of a Member of Con-gress in connection with the making of any Federal grant,the entering into of any cooperative agreement, and the ex-tension, continuation, renewal, amendment, or modificationof any Federal grant or cooperative agreement;

(b) If any funds other than Federal appropriated funds havebeen paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connectionwith this Federal grant or cooperative agreement, the un-dersigned shall complete and submit Standard Form — LLL,"Disclosure of Lobbying Activities," in accordance with itsinstructions;

(c) The undersigned shall require that the language of thiscertification be included in the award documents for allsubawards at all tiers (including subgrants, contracts undergrants and cooperative agreements, and subcontracts) andthat all sub-recipients shall certify and disclose accordingly.

2. DEBARMENT, SUSPENSION, AND OTHER RESPON-SIBILITY MATTERS (DIRECT RECIPIENT)

As required by Executive Order 12549, Debarment and Sus-pension, and implemented at 28 CFR Part 67, for prospec-tive participants in primary covered transactions, as definedat 28 CFR Part 67, Section 67.510 —

A. The applicant certifies that it and its principals:

(i) Are not presently debarred, suspended, proposed fordebarment, declared ineligible, sentenced to a denial of Fed-eral benefits by a State or Federal court, or voluntarily ex-

cluded from covered transactions by any Federal depart-ment or agency;

(ii) Have not within a three-year period preceding this appli-cation been convicted of or had a civil judgment renderedagainst them for commission of fraud or a criminal offensein connection with obtaining, attempting to obtain, or per-forming public (Federal, State, or local) transaction or con-tract under a public transaction; violation of Federal or Stateantitrust statutes or commission of embezzlement, theft,forgery, bribery, falsification or destruction of records, mak-ing false statements, or receiving stolen property;

(iii) Are not presently indicted for or otherwise criminally orcivilly charged by a governmental entity (Federal, State, orlocal) with commission of any of the offenses enumeratedin paragraph (A)(ii) of this certification; and

(iv) Have not within a three-year period preceding this ap-plication had one or more public transactions (Federal, State,or local) terminated for cause or default; and

B. Where the applicant is unable to certify to any of thestatements in this certification, he or she shall attach anexplanation to this application.

3. DRUG-FREE WORKPLACE (GRANTEES OTHERTHAN INDIVIDUALS)

As required by the Drug-Free Workplace Act of 1988, andimplemented at 28 CFR Part 67, Subpart F, for grantees, asdefined at 28 CFR Part 67 Sections 67.615 and67.620 —

A. The applicant certifies that it will or will continue to pro-vide a drug-free workplace by:

(i) Publishing a statement notifying employees that the un-lawful manufacture, distribution, dispensing, possession, oruse of a controlled substance is prohibited in the grantee'sworkplace and specifying the actions that will be takenagainst employees for violation of such prohibition;

(ii) Establishing an on-going drug-free awareness programto inform employees about —

(a) The dangers of drug abuse in the workplace;

Although the Department of Justice has made every effort to simplify the application process, other provisionsof federal law require us to seek your certification regarding certain matters. Applicants should read theregulations cited below and the instructions for certification included in the regulations to understand therequirements and whether they apply to a particular applicant. Signature of this form provides for compliancewith certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67,"Government-wide Debarment and Suspension (Nonprocurement) and Government-wide Requirements forDrug-Free Workplace (Grants)," and the coordination and non-supplanting requirements of the Public SafetyPartnership and Community Policing Act of 1994. The certifications shall be treated as a material representa-tion of fact upon which reliance will be placed when the Department of Justice determines to award thecovered grant.

(b) The grantee's policy of maintaining a drug-free work-place;

(c) Any available drug counseling, rehabilitation, and em-ployee assistance programs; and

(d) The penalties that may be imposed upon employees fordrug abuse violations occurring in the workplace;

(iii) Making it a requirement that each employee to be en-gaged in the performance of the grant be given a copy ofthe statement required by paragraph (i);

(iv) Notifying the employee in the statement required byparagraph (i) that, as a condition of employment under thegrant, the employee will —

(a) Abide by the terms of the statement; and

(b) Notify the employer in writing of his or her conviction fora violation of a criminal drug statute occurring in the work-place no later than five calendar days after such conviction;

(v) Notifying the agency, in writing, within 10 calendar daysafter receiving notice under subparagraph (iv)(b) from anemployee or otherwise receiving actual notice of such con-viction. Employers of convicted employees must providenotice, including position title, to: COPS Program, P.O. Box14440, Washington, D.C. 20044. Notice shall include theidentification number(s) of each affected grant;

(vi) Taking one of the following actions, within 30 calendardays of receiving notice under subparagraph (iv)(b), withrespect to any employee who is so convicted —

(a) Taking appropriate personnel action against such anemployee, up to and including termination, consistent withthe requirements of the Rehabilitation Act of 1973, asamended; or

(b) Requiring such employee to participate satisfactorily ina drug abuse assistance or rehabilitation program approvedfor such purposes by a Federal, State, or local health, lawenforcement or other appropriate agency;

(vii) Making a good faith effort to continue to maintain adrug-free workplace through implementation of paragraphs(i), (ii), (iii), (iv), (v), and (vi).

Signature DateAppendix C - Legal Certifications

Typed Name and Title of Authorized Representative

Application Number and/or Project Name Grantee IRS/Vendor Numbe r

Grantee Name and Address

As the duly authorized representative of the applicant, I hereby certify that theapplicant will comply with the above certifications.

B. The grantee may insert in the space provided below thesite(s) for the performance of work done in connection withthe specific grant:

Place of Performance (Street address, city, county, state,zip code)

Check ❏ if there are workplaces on file that are not identi-fied here.

Section 67.630 of the regulations provides that a granteethat is a State may elect to make one certification in eachFederal fiscal year, a copy of which should be included witheach application for Department of Justice funding. Statesand State agencies may elect to use OJP Form 4061/7.

Check ❏ if the State has elected to complete OJPForm 4061/7.

4. COORDINATION

The Public Safety Partnership and Community Policing Actof 1994 requires applicants to certify that there has beenappropriate coordination with all agencies that may be af-fected by the applicant's grant proposal if approved. Af-fected agencies may include, among others, the Office ofthe United States Attorney, state or local prosecutors, court,probation or correctional agencies. The applicant certifiesthat there has been appropriate coordination with all affectedagencies.

5. NON-SUPPLANTING

The applicant hereby certifies that Federal funds will not beused to replace or supplant State or local funds, or fundssupplied by the Bureau of Indian Affairs, that would, in theabsence of federal aid, be made available to or for law en-forcement purposes.

The applicant further certifies that funds required to pay thenon-federal or portion of the grant program shall be in addi-tion to funds that would otherwise be made available to orfor law enforcement purposes.

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Appendix E

• State Single Points of Contact

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ARIZONA

Janice DunnArizona State Clearinghouse3800 N. Central AvenueFourteenth FloorPhoenix, Arizona 85012

Telephone: (602) 280-1315FAX: (602) 280-1305

ARKANSAS

Mr. Tracy L. CopelandManager, State ClearinghouseOffice of Intergovernmental ServicesDepartment of Finance and Administra

tion1515 W. 7th St., Room 412Little Rock, Arkansas 72203

Telephone: (501) 682-1074FAX: (501) 682-5206

CALIFORNIA

Bette NorthOffice of Criminal Justice Planning1130 K Street, Suite 300Sacramento, California 95814

Telephone: (916) 324-9154FAX: (916) 324-9167

GEORGIA

Charles H. BadgerAdministratorGeorgia State Clearinghouse254 Washington Street, S.W. - Room

401JAtlanta, Georgia 30334

Telephone: (404) 656-3855 or(404) 656-3829

FAX: (404) 656-7938

ILLINOIS

Steve KlokkengaState Single Point of ContactOffice of the Governor107 Stratton BuildingSpringfield, Illinois 62706

Telephone: (217) 782-1671FAX: (217) 782-6620

INDIANA

Frances E. WilliamsState Budget Agency212 State HouseIndianapolis, Indiana 46204

Telephone: (317) 232-2972FAX: (317) 233-3323

INTERGOVERNMENTAL REVIEW PROCESSExecutive Order 12372 requires applicants from State and local units of government or other organiza-tions providing service within a State to submit a copy of the application to the State Single Point ofContact (SPOC), if one exists, and if this program has been selected for review by the State. You mustcontact your State SPOC to find out if this program has been selected for review by your State. Whetheror not your SPOC requests a copy of your application, the original signed application and two copiesshould be returned to the COPS Office.

The Catalog of Federal Domestic Assistance references for this program are number 16.726, "PublicSafety and Community Policing Grants."

A current list of State SPOCs is set forth below.*


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Appendix D - State Single Point of Contact

* In accordance with Executive Order #12372, "Intergovernmental Review of Federal Programs," this listing represents the designatedState Single Points of Contact. The Office of Management and Budget point of contact for updating this listing is: Donna Rivelli (202)395-5090. The States not listed no longer participate in the process. These include: Alabama; Alaska; Colorado; Connecticut; Kansas;Hawaii; Idaho; Louisiana; Minnesota; Montana; Nebraska; Oklahoma; Oregon; Pennsylvania; South Dakota; Virginia; andWashington. This list is based on the most current information provided by the States. Information on any changes or apparent errorsshould be provided to the Office of Management and Budget and the State in question. Changes to the list will only be made upon formalnotification by the State. Also, this listing is published biannually in the Catalogue of Federal Assistance.

DELAWARE

Francine BoothState Single Point of ContactExecutive DepartmentThomas Collins BuildingDover, Deleware 19903

Telephone: (302) 739-3326FAX: (302) 739-5661

DISTRICT OF COLUMBIA

Charles NicholsState Single Point of ContactOffice of Grants Mgmt. & Dev.717 14th Street, N.W. - Suite 500Washington, DC 20005

Telephone: (202) 727-6551FAX: (202) 727-1617

FLORIDA

Suzanne Traub-MetlayFlorida State ClearinghouseIntergovernmental Affairs Policy UnitExecutive Office of the GovernorThe Capitol (Room 1603)Tallahassee, Florida 32399-0001

Telephone: (904) 488-8114FAX: (904) 488-9005

IOWA

Steven R. McCannDivision for Community AssistanceIowa Department of Economic

Development200 East Grant AvenueDes Moines, Iowa 50309

Telephone: (515) 242-4719FAX: (515) 242-4859

KENTUCKY

Ronald W. CookOffice of the GovernorDepartment of Local Government1024 Capitol Center DriveFrankfort, Kentucky 40601-8204

Telephone: (502) 573-2382FAX: (502) 583-2512

MAINE

Joyce BensonState Planning OfficeState House Station #38Augusta, Maine 04333

Telephone: (207) 287-3261FAX: (207) 287-6489

MARYLAND

Roland E. English IIIChief, State Clearinghouse for

Intergovernmental AssistanceMaryland Office of Planning301 W. Preston Street - Room 1104Baltimore, Maryland 21201-2365

Telephone: (410) 225-4490FAX: (410) 225-4480

MASSACHUSETTS

Karen AroneState ClearinghouseExecutive Office of Communities and

Development100 Cambridge Street, Room 1803Boston, Massachusetts 02202

Telephone: (617) 727-7001 ext. 443FAX: (617) 727-4259

MICHIGAN

Richard S. Pastula, DirectorOffice of Federal GrantsMichigan Department of CommerceP.O. Box 30225Lansing, Michigan 48909

Telephone: (517) 373-7356FAX: (517) 373-6683

MISSISSIPPI

Cathy MaletteClearinghouse OfficerOffice of Federal Grant Management

and ReportingDepartment of Finance and

Administration301 West Pearl StreetJackson, Mississippi 39202

Telephone: (601) 949-2174FAX: (601) 949-2125

MISSOURI

Lois PohlFederal Assistance ClearinghouseOffice of AdministrationP.O. Box 908Room 760, Truman BuildingJefferson City, Missouri 65102

Telephone: (314) 751-4834FAX: (314) 751-7819

NEVADA

Department of AdministrationState ClearinghouseCapitol ComplexCarson City, Nevada 89710

Telephone: (702) 687-4065FAX: (702) 687-3983

NEW HAMPSHIRE

Jeffrey H. TaylorDirector, New Hampshire Office of

State PlanningAttn: Intergovernmental Review

ProcessJames E. Bieber2 1/2 Beacon StreetConcord, New Hampshire 03301

Telephone: (603) 271-2155FAX: (603) 271-1728

NEW JERSEY

Gregory W. Adkins, DirectorDivision of Community ResourcesNew Jersey Department of Community

Affairs

Please direct all correspondence andquestions about intergovernmental

review to:Andrew J. JaskolkaState Review ProcessDivision of Community ResourcesCN 814, Room 609Trenton, New Jersey 08625-0814

Telephone: (609) 292-9025FAX: (609) 984-0386

NEW MEXICO

George ElliottDeputy DirectorState Budget DivisionRoom 190 Bataan Memorial BuildingSanta Fe, New Mexico 87503

Telephone: (505) 827-3640

NEW YORK

New York State ClearinghouseDivision of the BudgetState CapitolAlbany, New York 12224

Telephone: (518) 474-1605

NORTH CAROLINA

Chrys Baggett, DirectorN.C. State ClearinghouseOffice of the Secretary of Admin.116 West Jones StreetRaleigh, North Carolina 27603-8003

Telephone: (919) 733-7232FAX: (919) 733-9571

NORTH DAKOTA

North Dakota Single Point of ContactOffice of Intergovernmental Assistance600 East Boulevard AvenueBismarck, North Dakota 58505-0170

Telephone: (701) 224-2094FAX: (701) 224-2308


OHIO

Larry WeaverState Single Point of ContactState ClearinghouseOffice of Budget and Management30 East Broad Street, 34th FloorColumbus, Ohio 43266-0411

Please direct correspondence andquestions about intergovernmentalreview to:Linda WiseTelephone: (614) 466-0698FAX: (614) 466-5400

RHODE ISLAND

Daniel W. VarinAssociate DirectorDepartment of AdministrationDivision of PlanningOne Capitol Hill, 4th FloorProvidence, Rhode Island 02908-5870

Telephone: (401) 277-2656FAX: (401) 277-2083Please direct correspondence andquestions to:Review CoordinatorOffice of Strategic Planning

SOUTH CAROLINA

Omeagia BurgessState Single Point of ContactGrant ServicesOffice of the Governor1205 Pendleton Street - Room 477Columbia, South Carolina 29201

Telephone: (803) 734-0494FAX: (803) 734-0385

TENNESSEE

Charles BrownState Single Point of ContactState Planning Office500 Charlotte AvenueJohn Sevier Building - Suite 309Nashville, Tennessee 37243-0001

Telephone: (615) 741-1676

TEXAS

Tom AdamsDirector, Intergovernmental

CoordinationP.O. Box 13005Austin, Texas 78711

Telephone: (512) 463-1771FAX: (512) 463-1984

UTAH

Carolyn WrightUtah State ClearinghouseOffice of Planning and BudgetRoom 116 State CapitolSalt Lake City, Utah 84114

Telephone: (801) 538-1535FAX: (801) 538-1547

VERMONT

Nancy McAvoyState Single Point of ContactPavilion Office Building109 State StreetMontpelier, Vermont 05609

Telephone: (802) 828-3326FAX: (802) 828-3339

WEST VIRGINIA

Fred Cutlip, DirectorCommunity Development DivisionW. Virginia Development OfficeBuilding #6, Room 553Charleston, West Virginia 25305

Telephone: (304) 558-4010FAX: (304) 558-3248

WISCONSIN

Martha KernerSection Chief, State/Federal RelationsWisconsin Department of

Administration101 East Wilson Street - 6th FloorP.O. Box 7868Madison, Wisconsin 53707

Telephone: (608) 266-2125FAX: (608) 267-6931

WYOMING

Sheryl JeffriesState Single Point of ContactHerschler Building4th Floor, East WingCheyenne, Wyoming 82002

Telephone: (307) 777-7574FAX: (307) 638-8967

United States Territories

GUAM

Mr. Giovanni T. SgambelluriDirectorBureau of Budget and Management &

ResearchOffice of the GovernorP.O. Box 2950Agana, Guam 96910

Telephone: 011-671-472-2285FAX: 011-671-472-2825


PUERTO RICO

Norma Burgos/Jose E. CaroChairwoman/DirectorPuerto Rico Planning BoardFederal Proposals Review OfficeMinillas Government CenterP.O. Box 41119San Juan, Puerto Rico 00940-1119

Telephone: (809) 727-4444(809) 723-6190

FAX: (809) 724-3270(809) 724-3103

NORTHERN MARIANA ISLANDS

State Single Point of ContactPlanning and Budget OfficeOffice of the GovernorSaipan, CMNorthern Mariana Islands 96950

VIRGIN ISLANDS

Jose GeorgeDirector, Office of Management and

Budget#41 Norregade Emancipation Garden

StationSecond FloorSaint Thomas, Virgin Islands 00802

Please direct all questions andcorrespondence about intergovernmen-tal review to:Linda ClarkeTelephone: (809) 774-0750FAX: (809) 776-0069

COPS Office: 202 -514-2058

Department of JusticeResponse Center: 800 -421-6770


Where to Call for Help:

✂ (cut out and use for easy reference) ✂

COPS

Documents

COPS MORE: Making Officer Redeployment Effective ... · PDF fileU.S. Department of Justice Office of Community Oriented Policing Services COPS MORE: Making Officer Redeployment Effective