Copy Editing

Embed Size (px)


Copy Editing. Kathleen McElroy, ASNE High School Journalism Institute June 2013. Editing From Hell. Kathleen McElroy, ASNE High School Journalism Institute June 2013. I’ll tell you my editing horror stories only if you tell me yours. Working with writers Editing for context - PowerPoint PPT Presentation

Text of Copy Editing

PowerPoint Presentation

Copy EditingKathleen McElroy, ASNE High School Journalism Institute June 2013Editing From HellKathleen McElroy, ASNE High School Journalism InstituteJune 2013Ill tell you my editing horror stories only if you tell me yours3Working with writersEditing for context (Ethics, Part II?)Voices and sourcesEditing for structureProofingCorrections (heavy sigh)4Working with writersEditing is individual, but its not subjective. Editing is not personal. You are editing the copy, not the person. Writers may have an easier time saying out loud what they mean. Engage the writer in the editing process.Its usually easier to do a SECOND READ with the reporter at hand.5Editing for contextWhy this story, and why now?Who or what benefits? Who or what is harmed?Is it factual but still misleading?Does writing reflect assignment? Why did the reporting shift?

Are there any holes?Does it answer: who, what, where, when, how, how much, why and why care?Is there enough background?Does this story say anything? Can you write a headline without rereading three times?

6Voices and sourcesSame people quoted issue after issue?Misleading people on the street polls or opinion: Is community or student population represented? Are these convenient and friendly voices? More voices needed for dimension and/or fairness?Is topic placed in context by including information from an outside or unbiased observer? Third-person source.

7Voices and sourcesIs there another side to the story or to the contentions of the main sources? Is that other side, or sides, presented and is it given appropriate weight?When an explicit or implicit accusation is raised, does the target have an opportunity to respond?

8Voices and sourcesAre racial, sexual, religious or ethnic references relevant? Are they applied equally?Are there too many quotes? Should they be paraphrased?Is the sexy quote really relevant?Do the quotes have their own agenda? Are they making fun of subjects, or unnecessarily putting them in a bad light?Are quotes from email? Do they read that way?


Editing for structure:Lede and cosmic graphRest of the storyTone and styleDetails


Lede and cosmic graphIs the beginning inviting?Its not news that meetings or events were held.Does inviting intro fit point of story? If lede is anecdotal, et al., is there acosmic graph?

Is first paragraph easy to understand? If a hard-news story, could you write a headline based on lede? Too much information in the first sentence or graph? Doubts about the lede? Hunt for a buried one.

1112 AUSTIN As 17,000 runners crowded at the start of the Livestrong Austin Marathon Feb. 17, they jogged in place and jumped up and down to fend off the 40-degree early-morning chill. When the buzzer sounded, they sped off down the course, shedding the extra clothes they had worn to stay warm.As the runners disappeared north on Congress Avenue, a crew of 30 Goodwill volunteers moved onto the course to pick up the sweats and other clothes they had left behind.For the second consecutive year, Goodwill Industries of Central Texas organized an effort to pick up and recycle runners discarded clothes as part of the organizations Clothing Sweep program. Before Goodwill created the Clean Sweep program in 2011, abandoned clothing was collected by a different small charity each year, or thrown out with the rest of the race-day trash. This year, Shea Pullan, community engagement coordinator at Goodwill, said the volunteers collected 1,766 pounds of clothing.13


15The rest of the storyIs information where readers want to find it, or are important details left to the end?Too long? If you were a fellow student, teacher or administrator, how much would you read?Does every paragraph contribute? Is too much information being included, either out of fear or enthusiasm?Does the ending fit the beginning?

16Tone and styleBe short, familiar and specific.An attempt to sound intellectual by being wordy or using big words?Too much jargon or insider terms? Does the tone fit the subject matter? Is the tone consistent?

17DetailsGrammar is crucial; style can be adapted.

Too many adjectives because the nouns and verbs arent more more specific? Is background information inserted in the right sentences?


Proof-readingDouble-check proper names and claims of distinction (first, best, oldest, tallest).Does the math work? Is it millions or billions? Percentages figured correctly?Look for typos early and often: misspellings, missing or duplicated words.On deadline, check at least the first and the last graphs, where many mistakes hide.If you see something, mark it immediately. You may not remember it later.


20Online CorrectionsCorrect online errors immediately. An earlier version of this article misspelled the surname of Lamars vice principal.If an editor inserted the error, try this: Because of an editing error, an earlier version of this article misspelled the surname of Lamars vice principal.Online corrections dont need to repeat the error.

21How many of you have correction policies? 21

22Print CorrectionsPrinted errors should be corrected by next publication, with the mistake repeated.In the last issue, the page 4 article about temporary classrooms misspelled the surname of Lamars vice principal. His name is Bobby Reynolds, not Reynoso.Only correct typos that cause factual errors.

23More questions, comments?24Thank you!

Kathleen McElroykathleenmcelroy@utexas.edukomcelroy@gmail.com917-693-054825