Copy of Document Type Listing

7/22/2019 Copy of Document Type Listing

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SAP DOCUMENT TYPE INVENTORY

DOC

TYPE DESCRIPTION FUNCTIONAL TEAM(S) PURPOSE OR TRIGGER SAP TRANSACTION

DOC

NUMBER

RANGE

DOC

RANG

DOCUMENT TYPES IN PRODUCTIONAA Asset Posting Fixed Assets Any asset transaction with the exception of depreciation. Many Fixed Assets

transactions codes.01 0100

AB Accounting Document Various SAP invoice documents posted via payroll system in SAP.

For auditing of payments in payment program, the payroll

system triggered invoices are required to be separated.

Also reverses ZT documents. Also clearing documents for

some OIM G/L accounts.

FBS1, FB08 and auto

program01 0100

AF Depreciation Posting Fixed Assets Any asset depreciation transaction. AFABN 03 0300

AM Adjustment Memo Cash Management Adjustment Memo postings in SAP. SAP prints paper form

to send to Treasury.

FB50, FV50 00 0088

AZ Advancement Account Invoice

Reversal

Accounts Payable Reverse Document Type for ZA (Advancement Account) FB08 17 1700

BA BAI File Replenishment Cash Management Cash replenishment to Advancement Account. FB50 01 0100

CC Cash Clearing Cash Management Post cash clearings based on file received from Treasury FB50 01 0100

CD Customer Clearing Accounts Receivable Clear open customer items F.32 10 1092

CK Vendor Clearing Grants; Procurement;

Accounts Payable

Clear open vendor items F.13, F-44, etc. 10 1092

DA Customer Document Accounts Receivable Accounts Receivable Customer adjustment document,

includes transfer postings/clearing, reversal and write-off

transactions.

FB08, FBRA, F-30 16 1600

DB Cust Write Off Doc Accounts Receivable Manual Accounts Receivable write offs FB05, FB08, FB75 16 1600

DC GM Federal Billing Grants Resource Related Customer invoices posted in SAP for

the Grants Federal Billing process.

custom transaction

calling VF0123 2300

DD GM Offset Fed Billng Grants Resource Related Customer invoice offset and clearing

posted in SAP for the Grants Federal Billing process.

FB05 23 2300


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DOC


DOC

NUMBER

RANGE

DOC

RANG

DK Loan Disbursement Accounts Receivable Accounts Receivable FNVD 19 190

DL Lockbox GL Posting Accounts Receivable Accounts Receivable customer payments for Insurance

Lockbox. When the Lockbox file is posted to SAP, the

initial posting (entire deposit amount) is posted to the Bank

G/L account and a Lockbox clearing account. This

transaction is followed by a second interface transactionusing document type DI.

ZFLBMAIN 01 010

DN Adj Doc for NSF Checks Accounts Receivable Accounts Recivable customer payment NSF Adjustment

document bank statement reconciliation in revenue.

Journal entry adjusts the Revenue Transmittal information

in situations where the lockbox bank has notified the

Comptroller Office of bounced checks.

FB50 01 010

DP Federal Highway Administration

(FHWA) Billing

Project Systems Accounts Receivable customer invoice for USDOT FHWA

billing twice each week for the federal share of highway

project expenditures.

FB70 18 180

DQ Federal Highway Administration

(FHWA) Credit Memo

Accounts Receivable Accounts Receivable Credit memos posted in SAP, for

PennDOT FHWA billing only.

FB75 16 160

DR Customer Invoice Accounts Receivable Accounts Receivable - Invoices produced and printed in

SAP.

FB70 18 180

DS Customer Payment to create Refund

of Expenditures

Accounts Receivable Accounts Receivable Customer payments received for

which a Refund of Expenditures document is produced

(with remittance).

F-26; F-28 10 109

DT Transfer Voucher Payment Accounts Receivable Accounts Receivable customer payments where a

Revenue Transmittal is not to be generated (Transfer

Voucher payments or where an RT was produced outside

of SAP).

F-30 14 140

DW Customer Payment w/o Remit Accounts Receivable Accounts Receivable customer payments that require a

"Transmittal of Revenue without Remittance" be prepared

by the sytstem. As of 2/4/03 PUC and Banking Lockbox

processes utilize DW docs. The program that

automatically creates the Revenue Transmittal document

needs a way to identify a Transmittal without Remittance

versus a Transmittal with Remittance (checks attached).

F-26; F-28 14 140

DX External Created Invoice Accounts Receivable Accounts Receivable customer invoices that are

generated /printed external to SAP

FB70 18 180

DY Loan Customer Inv Accounts Receivable Accounts Receivable customer invoice for loans

management related

FNM1 18 180

DZ Customer Payment w/ Remit Accounts Receivable Accounts Receivable customer payments received where F 26; F 28 14 140


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DOC


DOC

NUMBER

RANGE

DOC

RANG

GL GM LPO-Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL

documents for ZO doc types posted to federal funds to

create entry on GMIA. Doc type used for posting directly to

a grant for federal billing.

FB50 23 230

GN GM No Delay of Draw Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN

documents for FI adjustment doc types and costallocations posted to federal funds to show on GMIA. Doc

type used for posting directly to a grant for federal billing.

FB50 23 230

GR GM Refunds-No Delay Grants Created from nightly job run for program

ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR

documents for refund doc types posted to federal funds to

show on GMIA. Doc type used for posting directly to a

grant for federal billing.

FB50 23 230

GT Statutory Transfer General Ledger Separate document type used for Statutory Transfers

which require the Governor's designee's signature and a

separate transaction code for Treasury.

FB50, FV50 09 099

KA Vendor Invoice Reversal Accounts Payable Reverse Document Type for Accounts Payable (Reverse

KR)

FB08 17 170

KC Vendor Incoming Payment Cash Management Used to record payments received from vendors for

overcharges/refunds. This transaction is preceded by

transaction FB65 using doc type KS or KW.

F-52 10 109

KD Vendor Invoice - Decentralized Accounts Payable Non-PO invoice entered directly into SAP by the Agency FB60 19 190

KG Vendor Credit Memo Accounts Payable Used to record credit received from vendors to be applied

against an existing unpaid or future vendor invoices.

FB65 17 170

KH Vendor Credit Interface Grants Used to record credit offset entry for subrecipient

payments posted by Interface or Conversion program

where amount is a negative amount (a credit or refund).

This FB65 transaction mirrors the FB60 payment

transaction made using doc type ZN and is only used to

execute F-44 clearing transaction.

FB65 17 170

KJ Vendor Credit Offset Grants Used to record credit offset entry for subrecipient

payments posted by Interface or Conversion program

where actual payment was a postive amount. This FB65

transaction mirrors the FB60 payment transaction made

using doc type ZD and is only used to execute F-44clearing transaction.

FB65 17 170

KL LEG Refund w Remit Cash Management Vendor Refund of Expenditures - Legacy manual paper

Refund documents with remittance. This transaction is

followed by transaction F 52 using doc type KC to post

FB65 10 109


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DOC


DOC

NUMBER

RANGE

DOC

RANG

KU Utility Invoices Accounts Payable Non-PO utility invoices entered via FB60, Web DynPro,

and INTF_0492

FB60 19 190

KW Vendor Refund wo Remit Cash Management Vendor Refund of Expenditures (Subrecipient and others)

without remittance. SAP prints paper form to send to

Treasury. Vendor Refund of Expenditure transactions are

followed by transaction F-52 using doc type KC to post

Cash-In-Transit entry.

FB65 or FV65 10 109

KZ Vendor Advancement Account

Payment

Accounts Payable Vendor Payment documents for post with advancement

account payments

F-58 15 150

LB PCard Interface Cost Allocation Automated transaction to distribute Purchasing Card

amounts billed to the correct agency and funding source.

To be put in effect 3/1/2003 in conjunction with new PNC

file process.

FB50 37 370

LT Travel Card Interface Travel Automated transaction to distribute Travel Card amounts

billed to the correct agency and funding source. To be put

in effect 2/11/2004 in conjunction with new Travel interface.

FB50 30 300

PR Price Change Procurement Used to revalue finished inventory, equipment or supplies

to current value.

MR21 48 480

PS Project Settlement

Commonwealth-wide &

Project Systems

Provide project settlements with their own unique number

range for postings to avoid contention with other

processes

FB50; AUAK; CJ8G;

CJ88 11 110

PZ Vendor Payment Reversal Accounts Payable Reversal document type for ZP. FBRA 17 170

RE Invoice - Gross Procurement Used to record invoices based on Purchase orders. Invoici MRIS 51510

RN Invoice - Net Procurement Used to record invoices based on Purchase Orders. Also

used to record Purchase Order refunds with and without

remittance. RN documents with Bank Code 874 identiied

on them will be picked up by a collection program and SAP

prints paper form to send to Treasury.

MIRO and MRRL 51 510

SA G/L Account Document Various This is default doc type for FB50 screen. Used for BAI file

upload and for many other purposes.

FB50 01 010

SB G/L Account Posting Commonwealth-wide &Grants Used for journal entries prepared to accrue revenues andexpenditures by fund type throughout the year. FB50 12 120


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DOC


DOC

NUMBER

RANGE

DOC

RANG

SF Fed Rev Dep wo Remit Cash Management SAP postings to Federal Revenue without remittance. SAP

prints paper form to send to Treasury.

FB50 14 140

SG NonSAP Adj Memo Cash Management Used for agencies that interface Adjustment Memos to

SAP. SAP prints paper form to send to Treasury.

FB50 07 070

SH Year-End Advancement AccountPosting

Cash Management For use in Interface 0261 to TREAS for FI year-endAdvancement Account related documents. Do Not Use

This Number Range for any OTHER Doc Type - EVER!

FB50 60 600

SI LEG Revenue Document Cash Management Legacy paper miscellaneous Revenue document. (AM,

DM, PY and TV)

FB50 07 070

SJ NonSAP RevDep w Rem Cash Management Used for agencies that interface Revenue with remittance

to SAP. The agency prints the deposit transit slip from

their system and SAP prints paper form to send to

Treasury.

FB50 07 070

SK NonSAP RevDep wo Rem Cash Management Used for agencies that interface Revenue without

remittance to SAP. SAP prints paper form to send to

Treasury.

FB50 07 070

SL LEG RT w Remit Cash Management Legacy paper Revenue document with remittance. FB50 14 140

SM NonSAP Rev Doc Cash Management Used for RIS to SAP interface postings and Out of Scope

Agency postings of Revenue documents (AMs, PYs and

TVs).

FB50 07 070

SN NonSAP Ref wo Remit Cash Management Used for agencies that interface Refund of Expenditures

without remittance to SAP. Agency will send refund

number. SAP prints paper form to send to Treasury. FB50

08 080

SO LEG RT wo Remit Cash Management Legacy paper Revenue document without remittance. FB50 14 140

SP SAP TV Credit Revenue General Ledger Post inter- and intra- agency transfers crediting a Revenue

commitment item.

FB50 09 099

SQ Rev Deposit w Remit Cash Management SAP postings for Non-Accounts Receivable Revenue with

remittance, User prints the deposit transit slip from SAPvia ZF_DEPOSIT transaction and SAP prints paper form to

send to Treasury.

FB50, FV50 14 140

SR NonSAP Rfd wo Remit Cash Management Used for agencies that interface Refund of Expenditures

itho t remittance to SAP Agenc does not send ref nd

FB50 08 080


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DOC


DOC

NUMBER

RANGE

DOC

RANG

VT Legacy System VT General Ledger &

Grants

Summarized Accounts Payable from various Legacy

Systems. File is sent to Treasury from the legacy system.

Interface or manual

FB50VT A00

WA Goods Issue Procurement Used for distribution of materials from one agency to

another or transfer of materials within an agency.

Documents are sent to Treasury only if the first sevenpositions of the Fund are different and there is no revenue

commitment item on the document.

MIGO and MB1A,B,C 49 490

WE Goods Receipt Procurement Used to record receipt of goods or services MIGO (Goods) and

ML81 (Services)50 500

WF Production Order Costing Plant Maintenance Used for recording consumption of materials in the Sign

Shop production orders. Used for recording inventory

produced in the Sign Shop production order. Also, used in

the settlement process for sign shop production.Documents are sent to Treasury only if the first seven

positions of the Fund are different.

CO12, CO13, CO88,

KO8849 490

WI Inventory Document Procurement Adjustment of inventory differences. MI07 49 490

WZ Goods Issue (SCI) Procurement Commissary Goods Issue MIGO 55 550

ZA Advancement Account Invoice Accounts Payable Non-PO Invoice for Advancement Accounts. For

separating security by document types, reporting and

auditing.

FB60 21 210

ZB Payroll Accrual Commonwealth-wide &

Payroll / Travel

Used to post payroll expense accruals automatically in FI

through accrual program. For GAAP purposes.

FB50 12 120

ZC Upload of CU Info Commonwealth-wide Used for year-end upload and reversal of component unit

financial information into SAP to properly report in the

Commonwealth's CAFR.

FB50 01 010

ZD Vendor Adjustment Invoice Accounts Payable Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where

payment is a positive amount This FB60 transaction

FB60 17 170


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DOC


DOC

NUMBER

RANGE

DOC

RANG

ZH GAAP Reclass Commonwealth-wide Used for year-end journal entries to reclassify GL account

balances within a CoPA fund to properly report the account

balances on the Commonwealth's CAFR.

FB50 01 010

ZI Vendor Invoice Interface Accounts Payable SAP invoice documents posted via an external interface.For auditing of payments in payment program the interface

triggered invoices are required to be separated.

IDOC interface 22 220

ZJ GAAP Reversal Commonwealth-wide Used for beginning of year mass reversal of accrual and

deferral journal entries upon carryforward of GL balances

to new fiscal year.

F.80 01 010

ZK Vendor Payment AdvancementAccount Reversal

Accounts Payable Reversal document type for KZ (Advancment AccountPayment).

FBRA & FCH8 17 170

ZL FI-CO Reconciliation Ledger

Transaction

Cost Allocation &

Commonwealth Wide

To identify all reconciliation ledger transactions, which will

aid in error correction.

KALC 01 010

ZN Vendor Invoice Offset Grants Used to record debit offset entry for subrecipient payments

posted by Interface or Conversion program where amount

is a negative amount (a credit or refund). This FB60

transaction mirrors the FB65 payment transaction made

using doc type KH and is only used to execute F-44

clearing transaction.

FB60 17 170

ZO Payroll Default Cost Center Correction

& Leave Payout EA

Payroll Used for journal entries that will manually correct payroll

posting made to the payroll default cost center and fund.

These corrections will be an expense to expense posting.

Documents are sent to Treasury only if the first seven

positions of the Fund are different.

FB50 78 780

ZP Payment Posting Accounts Payable Vendor Payment documents for posting using automated

payment program.

F110 20 200

ZQ Interface from FMIS and daily clearing

of non-SAP payables account

General Ledger / GM Interface from FIMS to SAP, primarily to reallocate Payroll

charges. Also used to post the clearing of non-SAPpayables on a daily basis

FB50 99 990


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DOC


DOC

NUMBER

RANGE

DOCU

RANG

ZX Payroll Posting Payroll This entry is to record payroll expenses and payroll

liabilities as a result of the payroll run. For example:

Salaries, Medicare, Social Security, etc.

Payroll posting -

PC00_M10_CALC

25 2500

ZY Payroll Cash Clearing Bank Clearing The Payroll Posting (ZX) does not post directly to the cash

account, instead, a payroll cash clearing account is used.This entry (ZY) is to clear the payroll cash clearing account

and post to the cash account.

Bank Clearing posting -

ZF_PAYROLL_BANK_CLEARING

26 2600


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Doc Number

Range Year From Number To Number 0 9999 88000000 88999999

1 9999 100000000 199999999

2 9999 200000000 299999999

3 9999 300000000 399999999

4 9999 400000000 499999999

5 9999 500000000 599999999

6 9999 600000000 699999999

7 9999 700000000 799999999

8 9999 800000000 899999999

9 9999 993000000 993999999

10 9999 1092000000 1099999999

11 9999 1100000000 1199999999

12 9999 1200000000 1299999999

13 9999 1300000000 1399999999

14 9999 1400000000 1499999999

15 9999 1500000000 159999999916 9999 1600000000 1699999999

17 9999 1700000000 1799999999

18 9999 1800000000 1899999999

19 9999 1900000000 1999999999

20 9999 2000000000 2099999999

21 9999 2100000000 2199999999

22 9999 2200000000 2299999999

23 9999 2300000000 2399999999

24 9999 2400000000 2499999999

25 9999 2500000000 2599999999

26 9999 2600000000 269999999927 9999 2700000000 2799999999

30 9999 3000000000 3099999999

31 9999 3100000000 3199999999

37 9999 3700000000 3799999999

47 9999 4700000000 4799999999

48 9999 4800000000 4899999999

49 9999 4900000000 4999999999

50 9999 5000000000 5099999999

51 9999 5100000000 5199999999

60 9999 6000000000 6099999999

69 9999 6900000000 699999999977 9999 7700000000 7799999999

78 9999 7800000000 7899999999

88 9999 8800000000 8899999999

99 9999 9900000000 9999999999

VT 9999 A000000000 Z999999999

X1 9999 9100000000 9199999999

X2 9999 9200000000 9299999999

Document Number Ranges taken from PC1 110 - 4/7/2011