Copy of Wedding Planning

8/14/2019 Copy of Wedding Planning

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The end sheets are not focused on cost but on planning a

Cells highlighted in yellow have formulas and will auto-calc

Congratulations and have fun planning your big day!

view and compare vendors.

prices.

budget.

used to calculate the total cost of all bridesmaids dresses.


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d organizing your big day.

ulate. Do not edit those cells.


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o a os sUse this worksheet to help you budget for big ticket items.

Description Cost Notes

Venue $2,000.00

Insurance for venue $0.00

Coordinator $500.00Caterer $8,000.00

Photographer $3,000.00

Videographer $0.00

Florist $1,000.00

DJ $1,000.00

Musician $0.00

Cake $400.00

Gown $1,000.00

Shoes $200.00

Alteration $0.00

Hair/Makeup $0.00Hotel $200.00

Transportation $0.00

Invitations $300.00

Favors $300.00

Marriage License $50.00

Officiant $0.00

Total Costs $17,950.00


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ues s

Name Address

Miss FirstName LastName 123 First St., Mountain View, CA 94043 Vegetarian Yes

Mr. and Mrs. LastName2 11 Second St., Mountain View, CA 94043 None Yes

After the wedding is over, keep track of all gifts in column H.

s

n


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Attending Table Description of Gift Notes

1 1 1

2 2 1

Guests


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enuList possible

Name Contact Name Phone # Contact Email

Lovely Restaurant FIrstName LastNam 111-111-1111 [email protected]

Botanical Garden FIrstName2 LastNa 111-111-1112 [email protected]


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eenues.

Website Address Capacity

111 First St., Mountain View, CA 94043 500 7

123 Second St., Mountain View, CA 94043 500 8

of Hours

http://www.example.com

http://www.example2.com
http://www.example.com/http://www.example2.com/http://www.example2.com/http://www.example.com/


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Cost Notes

$2,000.00 Free bridal suite.

$4,000.00 Gorgeous views of ocean.


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a ererList of possible caterers and descriptions of their food


Caterer Inc. FirstName LastName 111-111-1111 [email protected]

Caterer2 Inc. FirstName2 LastName2 111-111-11112 [email protected]


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style.

Website Cost per Head

80

example.com $50.00 $30.00 $6,400.00

example.com $60.00 $25.00 $6,800.00$0.00

Head

Cost

Guests


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Notes

menu. Five appetizers.appetizers.


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o ograp er eList of possible photographers and videographers and

Name Contact Name Phone #

Professional Wedding Photos Inc. FirstName LastName 111-111-1111


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grap er the details of the offered package.

Contact Email Website

[email protected] example.com $5,000.00 7 $500.00

Day Cost

of Hours

Photos Cost


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Film/Digital Notes

$2,000.00 Digital $7500

0

0

Costs

Cost

Hours

Total Cost

assistant.


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e ng a e


Favorite Bakery FirstName LastName111-111-1111 [email protected]

Favorite Bakery2 FirstName2 LastNa 111-111-1111 [email protected]

transportation.


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Website Total Cost Num Slices Notes

300

example.com $4.00 $80.00 $1,280.00

example.com $5.00 $25.00 $1,525.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

Slice

Cost

centerpiece

centerpiece


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or sList of possible Florists and the breakout costs of major ite


Flowers Inc. FirstName LastName111-111-1111 [email protected]

Flowers2 Inc. FirstName2 LastNa 111-111-1111 [email protected]


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ms.

Website Boutineer

example.com $1,510.00 $200.00 $80.00 $15.00 $100.00 $100.00

example.com $1,448.00 $180.00 $100.00 $12.00 $100.00 $100.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Total Cost

Bouquet

s

Flowers

Petal Aisle


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Other Num Boutineers Notes

5 14

$500.00

$400.00

Bridesmaids

lillies.


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n er a nmenList of possible DJs, or any live entertainment, and what is included in


Reception

DJ Inc. FirstName LastName111-111-1111 [email protected]

80's Cover Band FirstName LastName111-111-1111 [email protected]

Ceremony

High School Quartet FirstName LastName111-111-1111 [email protected]

Professional Quartet FirstName2 LastNam111-111-1111 [email protected]


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heir costs.

Website Hours Notes

example.com $1,000.00 5

example.com $3,000.00 5

example.com $300.00 1 String quartet

example.com $1,000.00 1 String quartet

Total Cost

playlist.


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oor na onList of other roles that can be done by friends or professionals, such as a wedding coord

Name Role Contact Name Phone #

Company Name Wedding Coordinator FirstName LastName 111-111-1111

Church Name Officiant Reverand LastName 111-111-1111

MC Friend1 111-111-1111


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inator, officiant, or MC.

Contact Email Website Cost

[email protected] example.com $2,000.00

[email protected] $300.00

[email protected] $0.00


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Notes

planning.


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ressesList of possible places to find dresses and seamstresses for alteration


Bridal Gown

Bridal Store1 FirstName LastName 111-111-1111 [email protected]

Bridal Store2 FirstName2 LastName2 111-111-1111 [email protected]

Alterations

Alterations Inc. FIrstName LastName 111-111-1111 [email protected]

Bridesmaids

Bridal Store1 FirstName LastName 111-111-1111 [email protected]


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s.

Website Alterations Dress Cost Total Cost

example.com $0.00 $2,000.00 $2,000.00

example.com $100.00 $3,000.00 $3,100.00

example.com $200.00 $0.00 $200.00

example.com $0.00 $100.00 $100.00


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Notes

Includes alterations.

Hem only.


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a eup r s a r y sList possible makeup artists and hair stylists. Some professionals can do both.

Name Contact Name Phone # Contact Email Website

Total Bridal Service FirstName LastName111-111-1111 [email protected]

Just Makeup FirstName2 LastNa 111-111-1111 [email protected]


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Bride Hair Total Notes

4

$150.00 $150.00 $50.00 $50.00 $550

$200.00 $0.00 $75.00 $0.00 $500

$0.00 $0.00 $0.00 $0.00 $0$0.00 $0.00 $0.00 $0.00 $0

Makeup

Makeup

Hair

s

application.


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nv a ons a oneryList of places to get your wedding invitations, response cards, thank you cards, p


Stationary Inc. FirstName LastName111-111-1111 [email protected]

Cards Only FirstName2 LastNa 111-111-1111 [email protected]


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lacecards, and programs.

Website Invitation Thank You Num Programs

50 50

example.com $3.00 $2.00 $2.00

example.com $2.50 $1.50 $2.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Invitations

Card


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Program Num Programs Placecard Notes

100

$2.00 $0.50 $353.00

$0.00 $0.50 $227.50

$0.00 $0.00 $0.00$0.00 $0.50 $50.00

Cost


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sList possible favors and gifts for bridesmaids, groomsmen, ush


Favors

example FirstName LastName111-111-1111 [email protected]

example FirstName LastName111-111-1111 [email protected]

Attendant Gifts

Department Store 1

Department Store 1


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ers, etc.

Website Cost Description

example.com 100 $3.00 Truffles $300.00

example.com 100 $2.50 Candles $250.00

$0.00

example.com 4 $60.00 $240.00

example.com 4 $80.00 $320.00

$0.00

Gifts

Cost

Jewelry Dress Shirt


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Notes

wedding.


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erMore things to consider.

o eReserve group rates and bridal suite if the wedding is not at a hotel.

Name Contact Name Phone #

Hotel 1 EventCoordinator Name 111-111-1111

eremony us cList of musicians.

Event Song

Bridesmaids Canon in D

Bride Bridal March

Recessional

us cEvent Song

Father Daughter Dance

Mother Son Dance

Cake Cutting

Garter Throw

Bouquet Toss

o ograp y roupsDescription of groups to give to photographer.

Description People

Photo Session #1 Bride + Groom

Bride

Groom

Photo Session #2 Bride + Family

Groom + Family

Bride + Groom + Bride's Family

Bride + Groom + Groom's Family

Photo Session #3 Bride + School Friends

Bride + Work Friends

Groom + School FriendsGroom + Work Friends

Photo Session #4 Extended Family Picture

Hotel

music while eating.


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Website Suite Rate

example.com $140.00 $200.00 15

Rate

Guarantee


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Wedding Day ScheduleTime Event Notes

Pre-Ceremony

Bride Hair Appointment

12 PM Groomsmen drop off misc. stuff on checklist

12:30-1 PM Lunch

Bride gets Hair and Makeup

Bridesmaids arrive Hair and Makeup

Wedding party (girls) get ready

Groomsmen get into tuxedos

Change into wedding dress

3 PM Bride and groom leave for Venue

Photographer arrives

Bouquets, Flowers arrive before photos are taken

Photography session #1

4 PM Bridesmaids/Groomsmen/Family members arrive on siteCoordinators arrive

4-5 PM Photography session #2

Photography session #3

5pm Coordinators set up guest book, favors, centerpieces

Last minute preps

Photographer takes details pictures

Ceremony

Musicians arrive

Music begins approx.' 30 min. before ceremony

Ushers take polaroid picture as guests arrive on the ballastrade

Ushers begin seating your guests 30 min. before ceremonyUshers stop seating guests 5 min. before processional begins

6pm

6pm Officiant will take their place

6pm Groom and best man take their place

6pm Groomsmen may roll out aisle runner if applicable

Processional

6pm Prelude music begins

Wedding party assembles

Attendants proceed down the aisle

Processional music begins

Bride & Father processCeremony

Recessional music begins

Guests move to cocktail hour

6:30-7:15pm Photography Session #4 Extended Family

Photography Session #5 Friends

Reception

6:30-7:30 PM Cocktail hour for guests before you arrive

Guests sign guestbook in reception hallway

Guests directed towards seats for reception

Arrive at the reception

Grand entrance - DJ play list

PM

avoid distractions


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7:30-8:30 PM Reception dinner

Toast Maid of Honor

Toast Best Man

Thank yous from the couple

Cutting of the cake

Garter TossBouquet Toss

Slide show

Bridal first dance

Father-daughter dance, Mother-son dance

Dancing

All guests out

Clean up

12am Arrive at hotel

Documents

Copy of Wedding Planning