View
214
Download
0
Embed Size (px)
Citation preview
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-1
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Microsoft Excel 2003 - Specialist
INSERTING FORMULAS IN A WORKSHEET
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-2
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Performance ObjectivesPerformance Objectives
• Insert a formula in a cell using the AutoSum button
• Write formulas with mathematical operators• Type a formula in the Formula bar• Copy a formula• Use the Insert Function feature to insert a
formula in a cell• Write formulas with the AVERAGE, MAX,
MIN, COUNT, PMT, FV, DATE, NOW, and IF functions
• Create an absolute and mixed cell reference
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-3
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Using the AutoSum ButtonUsing the AutoSum Button
using formulas allows for automatic recalculation
start by selecting cell where youwant the formula to appear
click AutoSumbutton
press Enter orclick AutoSum
buttonagain to accept
OROR
suggested rangeappears
Insert, Function,SUM
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-4
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Writing FormulasWriting Formulas
begin with theequals (=) sign
type remainderof formula
OROR
point and click desired cell, enter mathematical operator, point and
click next cell reference, press Enter
select cell that isto contain formula
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-5
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Mathematical OperatorsMathematical Operators
Addition +Subtraction -Multiplication *Division /Percent %Exponentiation ^
order of operationsorder of operationsnegationspercents
exponentiationsmultiplications
divisionsadditions
subtractions
use parentheses touse parentheses tochange the orderchange the order
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-6
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Typing in the Formula BarTyping in the Formula Bar
formulas can also beentered directly inthe Formula bar
Formula bar alwaysdisplays formula, whileactive cell displays theresult of the formula
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-7
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Copying a FormulaCopying a Formula
copy a formula containing relative cell referencesand the cell references change
Press Ctrl + ` (accent grave) to displayformulas rather than calculated
values.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-8
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Copying a Formula…/2Copying a Formula…/2
using Edit, Fill
select desiredmenu command
select cell tocopy from
as well as cellsto copy to
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-9
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Copying a Formula…/3Copying a Formula…/3
point and dragfill handle
using Fill using Fill HandleHandle
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-10
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Using the Trace Error ButtonUsing the Trace Error Button
smart tagsmart tag appears appearsvaries depending
on actionperformed
Trace ErrorTrace Error button buttonclick button
to display list ofoptions
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-11
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Inserting FunctionsInserting Functions
=SUM(B3:B9,100)=SUM(B3:B9,100)function
nameargument constant
returning the resultreturning the resultprocess of a calculating the process of a calculating the
formula an inserting the value in formula an inserting the value in the cellthe cell
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-12
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Using the Insert Function FeatureUsing the Insert Function Feature
OROR
click to displaya list of categories
most recentlyused functions
explanation forselected function
click
Insert Function
Insert Function button
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-13
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Function Arguments PaletteFunction Arguments Palette
if necessary, drag Function Arguments palette to display
cell(s) behind
enter range ofcells
displaysinformation about
the function
click to displayhelp on the function
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-14
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Statistical FunctionsStatistical Functions
AVERAGEa range of cells is added together and divided by the number of cell entries
ignores text in cells and blank cells(does not ignore zeros)
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-15
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Statistical Functions…/2Statistical Functions…/2MAX and MIN
MAX returns maximum value in a range
MIN returns minimum value in a range
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-16
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Statistical Functions…/3Statistical Functions…/3
COUNTcounts numeric values in a range
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-17
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Financial FunctionsFinancial Functions
PMTfinds the periodic payment for a loanbased on constant payments and a
constant interest rate
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-18
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Financial Functions…/2Financial Functions…/2FV
calculates the future value of a series of equal payments or an annuity with a
specific interest rate over a specific period of time
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-19
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Date and Time FunctionsDate and Time Functions
NOWreturns the serial number of the
current date and time
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-20
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Date and Time Functions…/2Date and Time Functions…/2
DATEreturns the serial number that
representsa particular date
dates are represented by serial numbers
- allows for calculations
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-21
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Logical FunctionsLogical Functions
IFperforms conditional tests on values and formulas using true or false test
use nested IF functions in a formula where more than two actions are
required
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-22
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Writing a Nested IF FunctionWriting a Nested IF Function
when there are more than two actions requiredwhen there are more than two actions required=IF(E2>89,”A”,IF=IF(E2>89,”A”,IF((E2>79,”B”,IFE2>79,”B”,IF((E2>69,”C”,IFE2>69,”C”,IF((E2>59,”D”E2>59,”D”))))))))
if the number in E2is greater than 89,then the condition
is met and the gradeof A is returned
if the number does not match thefirst condition, Excel looks to the
second condition, and if that conditionis not met, then Excel looks to the third
condition, and so on
FALSE is insertedif none of the
conditions match
insert quotation marksinsert quotation marksbefore and after textbefore and after text
to be insertedto be insertednotice colored parenthesesnotice colored parenthesesrepresent each conditionrepresent each condition
A maximum of seven IF functionsA maximum of seven IF functionscan be nested in a formula.can be nested in a formula.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-23
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Revising a FormulaRevising a Formula
edit in the cell or in theFormula bar text box
press Enter or click Enter button
Excel will recalculate the result of the formula.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-24
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Absolute and Mixed Cell ReferencesAbsolute and Mixed Cell References
when a formula is copied:when a formula is copied:a relative cell reference adjusts
an absolute cell reference remains constant
a mixed cell reference does both
identify referenceidentify referencekey a dollar sign ($)
before thecolumn and/or row
cell reference
Use F4 to cycle through cell reference options.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-25
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
How do you access the AutoSum function?
Features SummaryFeatures Summary
click AutoSumbutton
ORORInsert, Function,
SUM
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-26
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
How do you display the Insert Function dialog box?
Features SummaryFeatures Summary
ORORInsert Function
Insert Function button
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-27
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
How do you cycle through cell reference options?
Features SummaryFeatures Summary
Use F4 to cycle through cell reference options.
Copyright 2003, Paradigm Publishing Inc.
CHAPTER3
BACK NEXT END
3-28
LINKS TO
OBJECTIVES• AutoSum Button• Mathematical
Operators• Formula Bar• Copy a Formula• Insert Function
Feature• Write Formulas With
Functions• Absolute and Mixed
Cell References• Features Summary
Coming NextComing Next
ENHANCING A WORKSHEET