Copyright 2006. Darby Dickerson. Permission given to use for educational purposes.

ALWD Brush-up for EditorsALWD Brush-up for Editors

PreliminariesPreliminaries

• Be sure to include a complete biography for each author in the galley sent to The Three. • Be sure to attach the editor’s checklist,

which includes the names of each associate who participated in the cite and source.• Be sure to include a cover memo that

identifies problem areas or questions you still have.

Style PointsStyle Points

• Capitalize “Author” and “Authors” when referring to the person(s) who wrote the piece we are publishing.

• Capitalize “Article” when referring to the piece we are publishing. Convert words such as “piece,” “paper,” and

“work” to “Article” when referring to the piece we are publishing.

• We capitalize Web, Web site (two words), and Internet.

More Style PointsMore Style Points

• Passive voice The opinion was issued by the clerk.

• Nominalizations The court made a decision about the sentence.

• Typically change “as to” to “about.”

• Typically change “prior to” to “before.”

• Remember to use a title and full name when a person is mentioned for the first time.

New ALWD RulesNew ALWD Rules

• The third edition of the ALWD Manual contains new, specific rules on Capitalization of prepositions and titles in

French, German, and Spanish. Guidance on citing to both a page number

and a footnote or endnote number. Expanded coverage of basic international,

foreign, and intergovernmental sources. Many clarifications and explanations.

Rule 1 – TypefaceRule 1 – Typeface

• Please be sure to review the galley carefully before sending it to The Three.

• Pay particular attention to missing italics. Signals Id. Supra/infra

Rule 2.3 – Case NamesRule 2.3 – Case Names

• Spell out all words in a case name that appear in a textual sentence, except the eight words listed in Rule 2.3: In National Construction Co. v. Jones-Martin,

Inc., . . . .

• Rule 2.3 now permits the abbreviation of U.S. in case citations that appear in the text of the sentence.

Rule 5 – PinpointsRule 5 – Pinpoints

• Include pinpoint page numbers and sections whenever possible.

• If the C&Sers do not add them, you either need to return the work to them or add them yourself -- or assign as office hours work.

Rule 6 – Sections & ParagraphsRule 6 – Sections & Paragraphs

• Provides guidance when citing both a page number and a section and/or paragraph number.

Rule 7 – NotesRule 7 – Notes

• Provides guidance on how to cite to both the page number and footnote or endnote numbers.

• Contains a new rule regarding how to cite to footnotes/endnotes when using Id. Harold J. Berman, The Historical Foundations

of Law, 54 Emory L.J. 13, 16 nn. 2–5 (2005.) Id. at 16 n. 4.

Rule 8 – SupplementsRule 8 – Supplements

• Provides guidance on how to cite to material that appears in multiple supplements.• For example:

Citing multiple supplements, different years: 17 U.S.C. § 512 (Supps. IV 1999 & V 2000).

Citing multiple supplements, same year: 17 U.S.C. § 512(d)(1)–(3) (Supps. IV & V 1994).

Rule 11 – Short CitationsRule 11 – Short Citations

• Clarification of the use of the term “at” in short citations.

• Use “at” before the pinpoint page, section, paragraph, or other division. Id. at 564. Id. at § 1.55. Id. at ¶ 8. Id. at tbl. 2.5.

Rule 12 – CasesRule 12 – Cases

• Provides guidance for citing bankruptcy cases.

• New subsections added to Rule 12.2: Rule 12.2(r): how to cite to a case or group of cases

that has become well known by a popular name. Rule 12.2(s): how to cite cases with multiple decisions

• Rule 12.4 has been rewritten to provide further clarification.

Rules 14 – StatutesRules 14 – Statutes

• In order to reflect common practice by practicing attorneys, if the citation of a statute includes the statute title, the title should appear in ordinary type.

• Sidebar 14.2 now indicates that the abbreviation U.S.C. may be used when referring to a statute in a textual sentence

Rule 19 – Federal Regulations and Patents

Rule 19 – Federal Regulations and Patents

• Rule 19.1(d) provides guidance on how to cite to C.F.R. sections that appear in electronic databases.

• New rule – 19.13 – shows how to cite to patents.

Rule 21 – International SourcesRule 21 – International Sources

• Expanded rule that includes fundamental information about citing to basic international, foreign, and intergovernmental sources.

Rule 22 – Books and TreatisesRule 22 – Books and Treatises

• Subsections added to the rule to show the following: Rule 22.1(i)(4): how to cite to more than one

publisher. Rule 22.1(n): how to cite to the Koran and the

Talmud. Rule 22.1(o): how to cite to books in a foreign

language.

Rule 23 – Periodicals Rule 23 – Periodicals

• Provides further guidance about the placement of the comma when the article title ends with quotation marks. After the complete title, typically insert a comma and one space,

and the comma is not italicized. For example:

• Neil Gotanda, A Critique of “Our Constitution Is Color-Blind” , 44 Stan. L. Rev. 1 (1991).

• New sections have been added to show the following: Rule 23.1(j): how to cite to a letter to the editor. Rule 23.1(k): how to cite to a cartoon or comic strip. Rule 23.1(l): how to cite to an advertisement.

Rule 37 – Working PapersRule 37 – Working Papers

• Rule 37.3 has been added to show how to cite working papers, including material that appears on SSRN.

Rule 40 – BlogsRule 40 – Blogs

• Rule 40.3 has been added to show how to cite to weblogs.

Rule 44 – Explanatory Parentheticals

Rule 44 – Explanatory Parentheticals

• Clarification added to Rules 44.4 and 46.1 to explain that explanatory parentheticals should be used to assist the reader, not to be included any time that a signal is used.

Rule 46 – Order of AuthoritiesRule 46 – Order of Authorities

• Foreign, international, and intergovernmental organization sources have been added to the specific order of authorities in Rule 45.4.

• Rule 45.4(c)(9) clarifies where electronic sources should be inserted.

Rule 48 – Footnotes with Block Quotations

Rule 48 – Footnotes with Block Quotations

• Rule 48.3 has been added to explain how to add a note reference number within a block quote, by enclosing the superscripted number in brackets.

AppendicesAppendices

• All appendices are included in the third edition, instead of some of the appendices being located in the book and others on the Web site.

• Added country and regional abbreviations to Appendix 3.