Copyright © 2006 Epsico, Inc. 1 Iron Architect Request for Proposals Dynamic Conference Manager 1.0 by Sandullah Epsicokhan Epsico, Inc

Copyright © 2006 Epsico, Inc.Copyright © 2006 Epsico, Inc. 11

Iron ArchitectIron ArchitectRequest for ProposalsRequest for Proposals

Dynamic Conference Manager Dynamic Conference Manager 1.01.0

byby

Sandullah EpsicokhanSandullah EpsicokhanEpsico, Inc.Epsico, Inc.


RequirementsRequirements

Create an architecture that dynamically Create an architecture that dynamically allocates sessions for presentation at allocates sessions for presentation at TechEd 2007. Dynamically allocate rooms TechEd 2007. Dynamically allocate rooms for a session 30 minutes before its start for a session 30 minutes before its start based onbased on

Location an number of attendees in the areaLocation an number of attendees in the areaAttendees that have registered their scheduleAttendees that have registered their scheduleLocation of the speakerLocation of the speakerAvailability of suitable room for sessionAvailability of suitable room for session


AssumptionsAssumptions

The system must be technically feasible using The system must be technically feasible using today’s technology.today’s technology.Next year’s conference will also at the Boston Next year’s conference will also at the Boston conference center.conference center.There are 100 sessions across 5 days. Total 500 There are 100 sessions across 5 days. Total 500 sessions.sessions.The timetable follows a similar format to this The timetable follows a similar format to this year’s timetable.year’s timetable.


Current DesignCurrent DesignSee See SVR304: Building, Securing and Managing the Tech·Ed 2006 Network

Microsoft Operations Manager 2005 Microsoft Operations Manager 2005

Microsoft Internet Security and Acceleration Server 2004Microsoft Internet Security and Acceleration Server 2004

SolarWindsSolarWinds

Wireless – Aruba NetworksWireless – Aruba Networks

Microsoft Systems Management Server 2003Microsoft Systems Management Server 2003


Extend Current DesignExtend Current DesignSee See SVR304: Building, Securing and Managing the Tech·Ed 2006 Network

Microsoft SQL Server 2005 (upgrade from 2003)Microsoft SQL Server 2005 (upgrade from 2003)

Microsoft BizTalk Server 2006*Microsoft BizTalk Server 2006*

Microsoft AntigenMicrosoft Antigen

* If not available will use custom solution by Intermec and Microsoft.


New WorkflowNew WorkflowNotification of the convention staff that changes Notification of the convention staff that changes

will be dynamic will be dynamic Set the SLA with the convention staff of 30 Set the SLA with the convention staff of 30

minutesminutesAnnounce changes in the keynoteAnnounce changes in the keynote Include changes in attendee information packsInclude changes in attendee information packsUse the a localized PA system to announce Use the a localized PA system to announce

changes at the 30 minute windowchanges at the 30 minute windowHave presenters notify participants of the Have presenters notify participants of the

changes at the beginning, and 10 minutes into changes at the beginning, and 10 minutes into the presentation.the presentation.


ServicesServices

Distribution ServicePeople Tracking Service Storage Service Communications Service

Real-time People TokensReal-time Token Monitoring

Room LocationsRoom Capacity

Virtual Demo SystemsSlide Decks

Schedule Service

Reat-time clockSnap processor

Scheduler

Instructor Contact DataConvention Contact Data

Virtual Demo DistributionsSlide Deck Distributions


People TrackingPeople Tracking

Active Beacon Long Range RFID on ID Active Beacon Long Range RFID on ID cardscards

Strategically placed RFID ReadersStrategically placed RFID Readers

Custom BizTalk 2006 tracking system if Custom BizTalk 2006 tracking system if possiblepossible


StorageStorage

SQL Server 2005SQL Server 2005Room SizeRoom Size

Room numberRoom number

Room LocationRoom Location

Room SchedulesRoom Schedules


CommunicationsCommunications

Exchange 2003Exchange 2003Notification of the instructors via e-mailNotification of the instructors via e-mail

Notification of students via e-mail (low impact Notification of students via e-mail (low impact early on)early on)

Notification of the Convention Center Notification of the Convention Center Communications (To update the session Communications (To update the session screens and notify staff of the change.)screens and notify staff of the change.)


DeliveryDelivery

SMS 2003SMS 2003Virtual Servers and workstations for download Virtual Servers and workstations for download

to new locations.to new locations.

PowerPoint Presentations for download to new PowerPoint Presentations for download to new locations.locations.


ScheduleSchedule

Custom written thin client software linked Custom written thin client software linked into the online Techinto the online TechEd personal schedule Ed personal schedule systemsystem

Custom written application to decide to Custom written application to decide to reschedule rooms if possible or neededreschedule rooms if possible or needed

Custom written application to initiate Custom written application to initiate communicationscommunications


Questions?Questions?

Documents

Copyright © 2006 Epsico, Inc. 1 Iron Architect Request for Proposals Dynamic Conference Manager 1.0 by Sandullah Epsicokhan Epsico, Inc