Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 1 Integrating Financial Management with Project Management

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information.

1

Integrating Financial Management

with Project Management using EcoSys Financial Manager

Neely Hemassi, PMPDirector

EcoSys Management

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 2

Presentation Overview

How to manage top-down strategy & financials and align them with the programmes & projects being delivered?

Using EcoSys Financial Manager:Enterprise Funding & BudgetingProgramme & Project Cost ForecastingPerformance ManagementIntegration of Project Management & GL


Company Background

Enterprise Project Management History • EcoSys key personnel designers/developers of Primavera’s enterprise

suite

• Leading Primavera systems integration provider

Enterprise Expertise • Have supported over 150 enterprise implementations across

numerous industries

• Financial Management / Business Performance Management

• Enterprise Project Management

• Primavera Certified Technology Partner and Premier Service Partner

Proven Enterprise Software Track Record• EcoSys’ Financial Manager addresses critical needs voiced by our

customers

• Web scalability and ease of use applied to address core business practices


EcoSys Bridges Corporate Strategy with Project Financials


Key Benefits of EcoSys Financial Manager

Ease of use of spreadsheets on the web with accuracy and integrity of an enterprise application

Automation of offline & manual processes

Auditable financial repository

Flexible performance reporting

Supports full transparency & drilldown of performance data

Integration with ERP/GL and Project Management


Financial Manager Walkthrough

Annual & Multi-year Budgeting Programmme/Project Forecasting Capitalisation Period Closeouts and Reporting Consolidation & Reconciliation


Annual & Multi-Yr Budgeting

Feature Highlights:

Link organisational budgets to projects/operations Budget using prior year and carryover data Take into account project/operations forecasts

when defining departmental and project budgets Budget multi-dimensionally (by product lines,

assets, strategic objectives, resources) Budget by cost category (labour, material,...)


Budget Planning Using Primavera Actuals/Forecasts

Primavera Forecasts used as basis for Budget


Linking Organisational & Project Budgeting

Department Budget

Top-down Project Budget

Compare toSchedule Driven

Forecasts


Budget AlignmentAlignment Category

Top Down Alignment

Budget Target

Align Projects, Operations,

and Resources to Targets


Programme/Project Cost Management

Ease of use of Excel, with integrity of centralised app Perform both high-level forecasting and detailed

itemised forecasts

Forecasts driven by resource planning/project schedules where they exist in Primavera

Forecast by Cost Category (labour, equipment, travel,...)

Forecast by Financial Period (Month/Year), Phase

Differentiate Capex & Opex

Compare to unlimited versions of prior forecasts

Support programme and department-level analysis


Project Cost Management

Enter forecasts directly into spreadsheet cells

Compare against prior forecast versions


Project Capitalisation

• Funds can be categorised as capital vs operating• Programme, portfolio, project, and non-project budgets

are broken down into capital and operating amounts

Capital

£

£

£

Budget

Enterprise Funding Sources

£

Operating


Capitalisation Rules

Costs and expenses incurred on projects are mapped to EcoSys as capital or operating

Definition based on flexible rules: by project, activity, resource, phase, or manually assigned

By Project

By Activity

By Resource

By Time-period(milestones)

EcoSys supports flexible definition ofCapital / Operatingcosts for labour and expenditures

Categorisation

Capital

Operating


Period Closeouts & Reporting

Feature Highlights: Period closeout process and audited actuals at

organisational, project, and operational level Actuals history is locked down, changes requires

formal adjustment process Flexible performance reporting

– Budget-Forecast Variance– Performance Metrics tied to Budget– Executive Performance Views– Forecast Trend Analysis– Graphical Charting


Reporting

Create Variance

Formulas for Budget

Performance Measurement

Run Time and Real Time Analysis


Consolidation and Reconciliation

Feature Highlights:

Integrate data from various systems ERPs, GL Primavera, Microsoft Project Timesheets Resource Management Budgeting Systems

Integrate multiple sets of actuals for reconciliation and validation

Views and reports pinpoint sources of variance and validate management financials against cost accounting systems


Actuals and Accruals

Drill-down to transactions

Project Actuals

SAP Actuals


Consolidation and Reconciliation

Consolidate GL Data for Cost

Center


In Summary

EcoSys integrates financial strategy & cost management with project management

EcoSys eliminates need for offline Budget & Cost Control efforts which are disconnected from Projects

EcoSys provides a central repository that integrates top-down and bottom-up financials in an auditable system


Questions?

Neely HemassiEcoSys [email protected]+44 777 1611 553

Thank You!

Documents

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 1 Integrating Financial Management with Project Management