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Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-1
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Microsoft PowerPoint 2007 – Unit 1
MODIFYING A PRESENTATION AND USING HELP
Chapter 2Chapter 2
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-2
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Performance Objectives
• Check spelling • Insert and delete text in slides• Find and replace text in slides• Cut, Copy and Paste text in slides• Rearrange text in the Slides/Outline
pane• Size and rearrange placeholders • Insert, delete, move and copy slides • Copy slides between presentations• Duplicate slides• Reuse slides• Preview a presentation• Use the Help feature
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-3
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Checking Spelling
ORClick on the Review tab
Click Spelling button
Change or Ignore errors
F7 key
Checker stops at the misspelled word
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-4
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Inserting and Deleting TextInserting and Deleting Text
Text can be inserted or deleted in the Slide placeholder
Text can be inserted or deleted in the Outline pane
OR
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-5
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Inserting and Deleting Text…/2Inserting and Deleting Text…/2
Selecting Text - Methods
To do this Perform this action
Select text as mouse pointer passes through
Click and drag mouse
Select entire word Double-click word
Select entire paragraphTriple-click anywhere in paragraph
Select entire sentenceCtrl + click anywhere in sentence
Select all text in selected placeholder
Click in the placeholder, then click Edit, Select All or press Ctrl + A
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-6
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Finding and Replacing Text
Ctrl + F
Type the text to find
Click the Home tab ,then the Find button
Click Find Next button
ORFind Dialog Box
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-7
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Finding and Replacing Text../2
Ctrl + H
Type the text to find
Type thereplacement
text
Click the Home tab, then the Find button
Replace Dialog Box
OR
Click Replace button
orReplace
Allbutton
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-8
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Cutting-Copying-Pasting Text in Slides
Cut, Copy and Paste buttons are located in the Clipboard group in
the Home tab
Cut or Ctrl +
X
Copy or Ctrl + C
Paste orCtrl +V
Deletes text to clipboard
Copies text to clipboard
Places clipboard
contents to selected
location in document
Select text first
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-9
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Cutting-Copying-Pasting Text in Slides../2
Cut – Used to move selected text to another location or to remove text
Copy – Used to Copy selected text to another location
Paste – Used after Cut or Copy to place selected text in desired
location
Shortcut Menu – Right-click
selected text and use menu
commands
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-10
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Hold down the Ctrl key while dragging to copy the text
Rearranging Text in the Outline/Slides Pane
Position mouse pointer on slide
icon or bulletuntil the arrow
turns into a 4-headed arrow
Drag untilhorizontal lineis in desired
location
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-11
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Rearranging Text in the Outline/Slides Pane../2
Position mouse on slide icon and hold down left mouse button to select all text on slide
Position mouse on bullet and hold down left mouse button to select only bulleted text
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-12
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Click inside placeholder to select it
Size and Rearrange Placeholders on a Slide
Sizing handles: drag handle in
desired direction
Rotation handle rotates placeholder
Drag cornersizing handleto changewidth and height
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-13
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Size and Rearrange Placeholders on a Slide../2
Click borderof placeholder
and drag outlineto desiredlocation
Hold down Ctrl key while dragging to
copy the placeholder
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-14
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Inserting a Slide
Ctrl + MOR
In Normal view
Click New Slide button in the Slides group in the Home tab
In Slide Sorter viewClick the slide that willprecede the new slide, then click New Slide button
Slide is inserted after the active
slide
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-15
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Deleting a Slide
In Normal view
In Slide Sorter view
Select slide(s) in Slide paneand then press the Delete Key or Delete button
Select slide(s) and then press the Delete keyor Delete button
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-16
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Moving and Copying a Slide
To Move In Normal view
Click slide, hold mouse down and drag, then drop when a thin horizontal line
displays the desired location
To Copy In Normal view
Hold down Ctrl key while
dragging slide miniature
OR Ctrl + X, position at desired
location, then Ctrl + V
Ctrl + C, position at desired location, then Ctrl + V
OR
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-17
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Moving and Copying a Slide../2
To Move In Slide Sorter view
Click slide, hold mouse down and drag, then drop when a
thin vertical line displays the desired location
ORCtrl + X
then Ctrl + V
To Copy In Slide Sorter view
Hold down Ctrl key while
dragging slide miniature
Ctrl + C then Ctrl +
V
OR
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-18
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Copying a Slide Between Presentations
Select slide(s), click Copy button
Open target presentation, click Paste button
The copied slide will take on the design theme of the presentation into which it is
copied
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-19
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Duplicating Slides
Click the New Slide button
arrow
Click Duplicate Selected
slides
Select slide(s) to duplicate
Hold down Shift key to
select contiguous
slidesHold down Ctrl key to select non-contiguous slides
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-20
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Reuse Slides
Reuse Slide(s)
Click reus
e slide
Click the New Slide button
arrow
Browse to folder and
double-click presentation
To retain original formatting, insert a check mark in the Keep Source Formatting check
box
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-21
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Inserting Headers and Footers
Click Options button,
then Header
and Footer
Options to Insert Header and Footer in
Slides or Notes and Handouts
Check to insert date and time
Update time automatically
Type Header or Footer
to print on slides and handouts
Click
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-22
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Previewing a Presentation
Click the Office button
Point to Print,
then Click Print
Preview
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-23
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Previewing a Presentation../2
Print Preview Window
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-24
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Previewing a Presentation../3
Change ZoomSpecify print slides or handouts
Click Options button to display more options
Close PreviewPrint
Change Orientation
See Next or Previous
Page
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-25
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Using the Help Feature
Click on the Dialog Box Help button to display topics
relating to the dialog box
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-26
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Using the Help Feature
Type your topicand press Enter
Click topic to displayinformation
Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of
the screen)
Press F1
OR
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-27
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you display the Find dialog box?
Ctrl + F
Click the Home tab, then the Find button
OR
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-28
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you display the Replace dialog box?
Ctrl + H
Click the Home tab, then the Replace button OR
Click Replace
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-29
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you check spelling ?
OR
Click Spelling button
F7
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-30
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you delete a slide ?
Select slide(s) in Slide paneand then press the Delete Key or Delete button
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-31
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you insert a new slide?
Ctrl + M
OR
Click New Slide button in the Slides group in the Home tab
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-32
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you Preview a Presentation?
Click the Office button
Point to Print,
then Click Print
Preview
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-33
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
How do you use the Help Feature?
Click the Microsoft Office PowerPoint Help button (located in the upper right hand corner of
the screen)
Press F1
OR
Features Summary
Copyright 2007, Paradigm Publishing Inc.
POWERPOINT 2007
CHAPTER 2
BACK NEXT END
2-34
LINKS TO OBJECTIVES• Check Spelling• Insert, Delete, Find
and Replace Text• Cut- Copy-Paste• Rearrange text in
Slides/Outline pane• Size and rearrange
placeholders• Insert, Delete, Move
and Copy Slides• Copy slides between
presentations• Duplicate Slides• Reuse Slides• Preview• Use the Help Feature• Features Summary
Coming Next
FORMATTING SLIDES
Chapter 3Chapter 3