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Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1
Skills for Success with Office 2010 Vol.1
PowerPoint Lecture to Accompany
Skills for Success with Microsoft® Office 2010 Vol. 1
Excel Chapter 2Create Charts
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2
Skills for Success with Office 2010 Vol.1
Introduction
• In Skills 1–10, you will:– Open Existing Workbooks & Align Text,
Construct & Copy Formulas, Format Numbers
– Create, Format Column Charts– Create, Format, style Pie Charts, Chart
Sheets– Update Charts, Insert WordArt, Prepare
Chart Sheets for Printing
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3
Skills for Success with Office 2010 Vol.1
Introduction
Update Charts, Insert WordArt, Prepare Chart Sheets for Printing
Open Existing Workbooks & Align Text, Construct & Copy Formulas, Format Numbers
Create, format, style Pie Charts, Chart Sheets
Create, Format Column Charts
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4
Skills for Success with Office 2010 Vol.1
Skill 1: Open Existing Workbooks and Align Text
Cell E2 textis truncated
Text wrap Format displays text onmultiple lines within a cell.Document theme
A set of design elementsthat provides a unified look for colors, fonts, and graphics can be applied to a workbook
Column is toonarrow todisplay values
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 5
Skills for Success with Office 2010 Vol.1
Skill 1: Open Existing Workbooks and Align Text
Right columnboundary andpointer
AutoFit the column—automaticallychange the column width toaccommodate the longest entry
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6
Skills for Success with Office 2010 Vol.1
Skill 1: Open Existing Workbooks and Align Text
Wrap Text buttonMiddle Align button
Column titlesformatted
Columns widened
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7
Skills for Success with Office 2010 Vol.1
Skill 1: Open Existing Workbooks and Align Text
SUM function inranges E3:E10and B11:E11
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8
Skills for Success with Office 2010 Vol.1
Skill 2: Construct and Copy Formulas Containing Absolute Cell References
Absolute cell reference A cell reference that remains the same when copied or filled to other cells
Cells referencedin formula
Underlyingformula
Excel uses rules to check for formula errors. When a formula breaks one of the rules, the cell displays an error indicator—a green triangle that indicates a possible error in aformula.
Range finder outlines all of the cells referencedin a formula
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9
Skills for Success with Office 2010 Vol.1
Skill 2: Construct and Copy Formulas Containing Absolute Cell References
Error valueError indicatorA green triangle that indicates a possible error in a formula
Error values are messages that displaywhenever a formula cannot perform the calculations in a formula.
The #DIV/0! Error value displays in a cell whenever the underlyingformula attempts to divide by zero.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10
Skills for Success with Office 2010 Vol.1
Skill 2: Construct and Copy Formulas Containing Absolute Cell References
Absolute rowreference
Absolute columnreference
Double-click cell F3.Move the insertion point to the end of theformula—to the right of E11—and then press F4 to make the cell reference absolute. Notice that a dollar sign is inserted in front of the column referenceE and that a dollar sign is inserted in front of the row reference 11
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11
Skills for Success with Office 2010 Vol.1
Skill 2: Construct and Copy Formulas Containing Absolute Cell References
Divisor is still $E$11
Relative referencechanged from cellE3 to cell E4
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 12
Skills for Success with Office 2010 Vol.1
Skill 3: Format Numbers
Comma cell style Commas whereappropriate and same formattingas the Accounting number format but without a dollar sign
Number format A specific way that Excel displays numbers. By default, Excel displays the General format.
General formata number format that does not display commas or trailing zeros to the right of a decimal point
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 13
Skills for Success with Office 2010 Vol.1
Skill 3: Format Numbers
Nonadjacent ranges selected and format applied
Decrease Decimal button
Accounting NumberFormat button
Accounting number format Comma separators where appropriate, fixed dollar sign aligned at the left edge of the cell, two decimal places, a small amount of space at both the right and left edges of the cell to accommodate parentheses for negative numbers
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 14
Skills for Success with Office 2010 Vol.1
Skill 3: Format Numbers
Comma [0] cellstyle applied
Comma cell style adds commas where appropriate and applies the same formatting as the Accounting number format but withouta dollar sign.
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Skills for Success with Office 2010 Vol.1
Skill 3: Format Numbers
Total cell styleformat applied
IncreaseDecimal button
Total cell style applies a single top border, which indicates that calculationswere performed on the numbers above, anda double bottom border, which indicatesthat the calculations are complete.
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Skills for Success with Office 2010 Vol.1
Skill 4: Create Column Charts
Range A2:D10 selected Column chartuseful for illustratingcomparisons among related numbers
Chart A graphic representation of data used to show comparisons, patterns, and trends
Clusteredcolumn chart
Chart gallery
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Skills for Success with Office 2010 Vol.1
Skill 4: Create Column Charts
Category axis
Embeddedcolumn chart
Borders aroundchart data
Chart Tools contextualtabs display
Embedded chart A chart that is placed on the worksheet containing the data.
Category labelNonnumeric text that identifies the categories of data. Here, the worksheet’s row titles are used for the category labels. For column charts, the category axis is thex-axis—the horizontal axis of a chart
Category axis The axis thatdisplays the category labels.
Axis A line bordering the chart plot area used as a frame of reference for measurement.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 18
Skills for Success with Office 2010 Vol.1
Skill 4: Create Column Charts
Data markera column, a bar, an area, a dot, a pie slice, or another symbol that represents asingle data point.
Value axis Axis that displays theworksheet’s numeric data
Data pointA chart valuethat originates in a worksheet cell
LegendA box that identifies the patterns or colors that are assigned to the data series or categories in the chart
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Skills for Success with Office 2010 Vol.1
Skill 4: Create Column Charts
Lower rightcorner of chartin cell F36
Data seriesData points related to one another
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 20
Skills for Success with Office 2010 Vol.1
Skill 5: Format Column Charts
Chart title andaxis titles added
Chart styleA prebuilt chart format that applies an overall visual look to a chart by modifying its graphic effects, colors, and backgrounds.
Chart layoutA prebuilt set of chart elements that can include a title,a legend, or labels
Chart typechanged to3-D Column
Designcontextual tab
3-D, which is short for three-dimensional, refers to an image that appears to have all three spatial dimensions—length, width, and depth
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Skills for Success with Office 2010 Vol.1
Skill 5: Format Column Charts
Chart titlechanged
Chart styleapplied
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 22
Skills for Success with Office 2010 Vol.1
Skill 5: Format Column Charts
Legend at top
Vertical axistitle deleted
Major verticalgridlines display
Horizontal axis title changed
When you move chart elements such as thelegend, the chart automatically resizes
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 23
Skills for Success with Office 2010 Vol.1
Skill 5: Format Column Charts
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Skills for Success with Office 2010 Vol.1
Skill 6: Create Pie Charts and Chart Sheets
Move Chartdialog box
Pie chart displays the relationship ofparts to a whole
Move Chartbutton
New sheetoption button
New sheet name
Chart sheet A workbook sheet thatcontains only a chart
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 25
Skills for Success with Office 2010 Vol.1
Skill 6: Create Pie Charts and Chart Sheets
Chart title added
Chart sheet created
Chart layoutapplied
Category names
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 26
Skills for Success with Office 2010 Vol.1
Skill 6: Create Pie Charts and Chart Sheets
FormatData Labelsdialog box Category Name
and Percentageselected
Inside Endselected
On the Layout tab, in the Labels group, click the Data Labels button, and then click More Data Label Options.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 27
Skills for Success with Office 2010 Vol.1
Skill 6: Create Pie Charts and Chart Sheets
Data labelsselected
Series 1 DataLabels selected
Chart Elementsarrow
You can use the Chart Elements list to select any chart element.
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Skills for Success with Office 2010 Vol.1
Skill 7: Apply 3-D Effects and Rotate PieChart Slices
Selectionhandles surroundpie chart
You can modify chart elements by changing the fill color or texture, or by adding an effect such as a shadow, glow, reflection, orbevel.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 29
Skills for Success with Office 2010 Vol.1
Skill 7: Apply 3-D Effects and Rotate PieChart Slices
Spin box Widthsand Heightsset to 512 pt
Material button
Shape effectsapplied topie chart
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 30
Skills for Success with Office 2010 Vol.1
Skill 7: Apply 3-D Effects and Rotate PieChart Slices
Shadowbelow chart
Rotation of Xchanged to 55
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 31
Skills for Success with Office 2010 Vol.1
Skill 7: Apply 3-D Effects and Rotate PieChart Slices
Convex beveledoutline
Fill color inchart area
The order in which the data series is plottedis determined by the order of the data onthe worksheet. The pie chart slices can berotated up to 360 degrees.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 32
Skills for Success with Office 2010 Vol.1
Skill 8: Explode and Color Pie Slices, and Insert Text Boxes
Move pointer
Utility Taxslice selected
Dotted linesIndicate position of slice as it is moved
ExplodePull out one or moreslices—of a 3-D pie chart to emphasize aspecific slice or slices in a pie chart.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 33
Skills for Success with Office 2010 Vol.1
Skill 8: Explode and Color Pie Slices, and Insert Text Boxes
Format Data Pointdialog box
Fill selected
Solid fill optionbutton selected
Color buttonarrowWith the Utility Tax slice still selected,
on the Format tab, in the Current Selection group, click the Format Selection button.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 34
Skills for Success with Office 2010 Vol.1
Skill 8: Explode and Color Pie Slices, and Insert Text Boxes
Lines indicateoutline of textbox as it is drawn
Text Box button
On the Layout tab, in the Insert group,click the Text Box button.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 35
Skills for Success with Office 2010 Vol.1
Skill 8: Explode and Color Pie Slices, and Insert Text Boxes
Utility Tax datalabel moved
Text box inserted
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 36
Skills for Success with Office 2010 Vol.1
Skill 9: Update Charts and Insert WordArt
February datamarker updated
Sheet tabs The labels along the lower border of the workbook window that identify each worksheet or chart sheet.
When worksheet values are changed, the chart is automatically updated.
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Skills for Success with Office 2010 Vol.1
Skill 9: Update Charts and Insert WordArt
Water datamarker updated
When underlying data is changed, the pie chart percentages and pie slices are automatically recalculated and resized.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 38
Skills for Success with Office 2010 Vol.1
Skill 9: Update Charts and Insert WordArt
Five rows andWordArt inserted
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 39
Skills for Success with Office 2010 Vol.1
Skill 9: Update Charts and Insert WordArt
Text effectsapplied toWordArt
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 40
Skills for Success with Office 2010 Vol.1
Skill 10: Prepare Chart Sheets for Printing
Only the columnchart displaysin preview ofprinted page
When an embedded chart is selected, onlythe chart will print.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 41
Skills for Success with Office 2010 Vol.1
Skill 10: Prepare Chart Sheets for Printing
WordArt, data,and chart displayon one page
Page 1 of 1
On the Page Layout tab, in the Scale to Fit group, click the Width button arrow, and then click 1 page. Click the Heightbutton arrow, and then click 1 page.
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Skills for Success with Office 2010 Vol.1
Skill 10: Prepare Chart Sheets for Printing
Print tab
Print EntireWorkbook
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Skills for Success with Office 2010 Vol.1
Skill 10: Prepare Chart Sheets for Printing
Next Page button
Print button
1 of 2
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 44
Skills for Success with Office 2010 Vol.1
Skills for Success
• In Chapter 1, you practiced the following skills:– Open Existing Workbooks, Align Text,
Construct, Copy Formulas, Format Numbers– Create, Format Column Charts– Create, Format Pie Charts, Chart Sheets– Update Charts, Insert WordArt, Prepare Chart
Sheets for Printing
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 45
Skills for Success with Office 2010 Vol.1
Congratulations
• You have now completed all Skills for Excel Chapter 2
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 46
Skills for Success with Office 2010 Vol.1
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall