Core Cluster IM Products & Humanitarian Datasets

IMWG Meeting 21 December 2015

Agenda

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1) Inter-Agency Standing Committee guidance & resources

2) Cluster 3W and HRT 3W – systems and products, and opportunities for stronger reporting (30 mins)

3) Emergency relief stocks – reporting standards, timing, and products (30 mins)

4) Managing Contact Information – systems and products, and the use of Humanitarian ID (20 mins)

5) Common operational datasets – focus on administrative boundaries and coding, including a demonstration of the P-Coder tool (30 mins)

6) AOB (10 mins)

1) IASC Guidance and Resources

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Operational guidance on responsibilities of cluster/sector leads and OCHA in information management (HR.Info)

Common Operational Datasets (CODs) in Disaster Preparedness and Response (HR.Info)

Humanitarian Data Exchange (link)

Humanitarian ID (link)

2) Cluster 3W and HRT 3W

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Emergency Shelter & Non-Food Items

Food Security & Agriculture

Health

Nutrition

Protection

Water, Sanitation & Hygiene

Humanitarian Regional Team (Inter-Sector) 3W

The HRT 3W is a top-level summary

Collected from regional clusters and OCTs

Quarterly (Feb, May, Aug, Nov)

Agency, district, sector, Question #1 and #2– Question #1 : Operational Presence

– Question #2 : Operational Capacity

Versus cluster 3W: intra-coordination level detail– Agency, district, activity (theme or list), +++

2) Humanitarian Regional Team 3W

2) Suggested 3W Approach

Synchronization of HRT and Cluster 3Ws

Productive +++ feedback loops (symbiosis)

Common understanding of operational presence and operational capacity

Definition of humanitarian projects (HRP, RMF)

HRT

Cluster

HRT

3W Cycle

2) Inter-Sector 3W

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HRT 3W Products– Inter-active online dashboard (HR.Info)

– Standard static maps & tables (HR.Info)

Proposed actions to strengthen the system: – Common register of humanitarian actors

– Agreed minimum fields

– Feedback loops between cluster & HRT 3Ws

– Shared schedule of reporting (open planning)

– Minimum standards for products (maps & tables)

– All products to be hosted on HR.Info

3) Emergency Relief Stocks

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Emergency Shelter & Non-Food Items

Food Security & Agriculture

Health

Nutrition

Protection

Water, Sanitation & Hygiene

Inter-Sector gap analysis

3) Inter-Sector Gap Analysis

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Core ICCT product– High-level reporting tool to HCT and donors

– Nominal two-month review and update

– Simplified messaging of key (indicator) stocks

Proposed actions to strengthen the analysis: – Specifications of standardized relief items and

packages (made available through HR.Info)

– All clusters to review stock categories for 2016

– Online dashboard of emergency stock levels

– Research the use of global tools, e.g. GMES

– Other suggestions?

4) Managing Contact Information

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Emergency Shelter & Non-Food Items

Food Security & Agriculture

Health

Nutrition

Protection

Water, Sanitation & Hygiene

OCHA’s contact management system

4) OCHA’s Contact Management System

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Approximately 2,000 contacts from national & regional humanitarian groups & forums

Updated based on country wide collaboration (OCHA field) and campaign feedback

Master Excel file feeds a Google platform, MailChimp and internal email groups

Fields: Name, First Name, Middle Name, Last Name, Organization, Type, Title, Cluster-Sector Type, Cluster-Sector Name, Phone1, Phone2, Email1, Email2, Location, Coordination Hub (Region), Group Membership, Verified by External List, Source, Last Update Date, Tracking fields [n]

Membership Groups: PDMC, HRT, OCT, EPSWG, IMWG, ICCT, ICCT CC, Core HCT, Core HCT CC, CHF, HDG, UNCT, HAD

4) Inter-Sector Contact System

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Proposed actions:

Agreed inter-cluster minimum fields

Deployment of Humanitarian.ID for Afghanistan:– New custom groups (or lists) may be protected

– Migration of OCHA contacts in January 2016

Other suggestions?

5) Common Operational Datasets

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Humanitarian Data Exchange (HDX)– Supports core CKAN 2.3 API and Datastore API

Guidance on humanitarian response (link)

Administrative Boundaries– Afghanistan Geodesy & Cartography Head

Office (AGCHO) recognized as the authority (see letters)

– Prefix to p-code (adopt in 2016), e.g. AF1304

Village / Settlement Points– New MISTI dataset available

– Information Technology Outreach Services (ITOS) at the University of Georgia to clean and improve

5) Afghanistan P-Coder Tool

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The P-Coder tool is an add-in to Excel

Assigns p-codes using a string matching method

Currently configured for AGCHO codes and naming convention

Demonstration of PCoder

Upgrades to the tool:– Assign old and new (ISO-2 standard) p-codes

– Expansion of reference names

– Accommodate both English & Farsi matching options

– New version to be released in early 2016