corporate report - works in progress - 22 january 2018 · PDF fileEmailing Procurement checklists and contractor monitoring templates to Project Managers ... C Outstanding Debtors

MEMBERSHIP

Mayor Lyn Breuer

Cr Tom Antonio Cr Jenny Barnes Cr Tim Breuer Cr Colin Carter Cr David Knox Cr Clare McLaughlin Cr Sarah Minney Cr Rick Santucci Cr Robert Schmitz

NOTICE OF COUNCIL MEETING

TO HER WORSHIP THE MAYOR AND MEMBERS OF COUNCIL NOTICE is hereby given pursuant to Section 83 of the Local Government Act that the next ordinary COUNCIL MEETING will be held in the Council Chamber, Darling Terrace, Whyalla on MONDAY 22 JANUARY 2018 commencing at 7.00 pm. A copy of the Agenda for the above meeting is supplied as required.

CHRIS COWLEY CHIEF EXECUTIVE OFFICER Dated: 18 January 2018

COUNCIL MEETING – 22.01.18 Page 2

AGENDA

COUNCIL MEETING – MONDAY 22 JANUARY 2018

1. OPENING PRAYER AND WELCOME

“Almighty God, we humbly beseech thee to grant thy blessing upon the works of this Council; to direct and prosper its deliberations to the advancement of this City; and for the true and lasting welfare of the people of this municipality.”

2. OBITUARY NOTICES 3. ACKNOWLEDGEMENT

“We acknowledge that this meeting is held on Barngarla Land and we give thanks for the use of this Land.”

4. ATTENDANCE RECORD

Apologies – Cr R Schmitz Leave of Absence Recommendation That Councillor Colin Carter be granted a leave of absence for the period from Monday 22 January 2018 to Sunday 18 March 2018.

5. DECLARATION OF MEMBERS’ CONFLICT OF INTERESTS 6. MINUTES OF PREVIOUS MEETINGS

6.1 Confirmation of the Minutes of the previous Ordinary Council Meeting held on Monday 18 December 2017

Recommendation That the Minutes of the previous Ordinary Council Meeting held on Monday 18 December 2017, as per copies supplied to Members, be adopted as a true and correct record to that meeting.

7. DEPUTATIONS / PRESENTATIONS

7.1 Whyalla Youth Advisory Committee – Current Activities

8. PETITIONS – Nil


9. MATTERS ADJOURNED / DEFERRED

9.1 Agenda Item 13.3.2 – Dogs on Leash and Off Leash Areas within Whyalla (resolution C3262‐2017 from the Council Meeting held on Monday 18 December 2017)

9.2 Agenda Item 13.5.2 – Membership of Local Government Bodies

(resolution C3268‐2017 from the Council Meeting held on Monday 18 December 2017)

10. PUBLIC QUESTION TIME

Public Question Time Protocol The Mayor will read submitted Questions (on the Public Question Time Template) at the time of the meeting and will give an officer’s response at the time of the meeting. (A written response will be given if an officer’s response is not available.)

11. COUNCIL DELEGATE REPORTS 12. ELECTED MEMBERS ACTIVITIES 13. REPORTS – COUNCIL OFFICERS

13.1 Corporate Department – Ordinary Reports

13.1.1 Works in Progress Page 5 13.1.2 Cash Flow Report Page 9 13.1.3 Mid Year Budget Update Page 16

13.2 Community Department – Ordinary Reports

13.2.1 Works in Progress Page 50 13.2.2 Final Report for the Bennett Oval Master Plan Page 56

13.3 City Growth Department – Ordinary Reports

13.3.1 Works in Progress Page 103 13.3.2 Encumbrances for Lot 114 Hancock Road

and Future Encumbrances Page 111 13.3.3 Distribution of Tourism Information Page 114

13.4 Infrastructure Department – Ordinary Reports

13.4.1 Works in Progress Page 119 13.4.2 Creation of a Disability Program Space Page 130 13.4.3 Street Naming – Jim Pollock Road Page 137

13.5 Executive Department – Ordinary Reports

13.5.1 Chief Executive Officer’s Action Report – January 2018 Page 144 13.5.2 Council Correspondence – Ausmelt Plant Whyalla Page 155


14. INFORMATION REPORTS

14.1 Mayor L Breuer – List of Engagements Page 158

15. NOTICES OF MOTION Page 161 16. QUESTIONS ON NOTICE Page 162 17. QUESTIONS WITHOUT NOTICE Page 162 18. MOTIONS WITHOUT NOTICE Page 162 19. COMMITTEE REPORTS

19.1 Confirmation of the Minutes of the Animal Management Sub‐committee Meeting held on Wednesday 13 December 2017 Page 163

19.2 Confirmation of the Minutes of the Nomenclature Committee

Meeting held on Wednesday 10 January 2018 Page 168

20. CONSIDERATION OF CONFIDENTIAL ITEMS

20.1 Executive Department

20.1.1 Social Media Posts – Defamation Matters Page 171 20.1.2 Council Investment Attraction Page 180

(report to be forwarded under separate cover)

21. CLOSURE Page 182 22. DATE OF NEXT MEETING Page 182

Monday 19 February 2018

13.1 CORPORATE DEPARTMENT

13.1.1 Works in Progress Council Meeting 22 January 2018 Author’s Title: Senior Finance Officer Director: Chris Cowley Department: Corporate File No.: 0‐3 Annexures – Nil

Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120

Status: Information classified confidential under Section 90(2) of the Local Government Act

Yes No Yes No

Reason – not applicable

PURPOSE To receive the Works in Progress report for the Corporate Department. SUMMARY This report provides an overview of activities underway within the Corporate Department. RECOMMENDATION That Council receive and note the Corporate Works in Progress report.

Page 5

13.1.1 Works in Progress REPORT BACKGROUND The attached report summarises activities and projects that are currently in progress within the Corporate Department. DISCUSSION Procurement Current activities:

Collaborative tender for Bitumen Resurfacing and Pavement Reconstruction.

Request for Quotes for ‘Design’ of New Foreshore Jetty.

Request for Quotes for EPA Compliant Capping of Cell 1 at Mount Laura Landfill.

Workshop to streamline Procurement processes delayed to early 2018 due to pending overhaul of all contract templates/processes.

Updating Preferred Contractor Register files.

Finalising and releasing Requests for Quotes.

Finalising and releasing Requests for Expressions of Interest.

Finalising and sending contracts for signing.

Emailing Procurement checklists and contractor monitoring templates to Project Managers for completion.

Chasing up completed Procurement checklists and contractor monitoring templates from Project Managers.

Checking and filing completed Procurement checklists and monitoring templates.

Archiving of old contract folders.

Issuing contract variations.

Credit card reconciliations.

Ensuring quotes are attached with orders for processing.

Letter merges sent out re expired insurances, inductions, accreditations sent out and correlating responses and updating new documents.

Putting documentation together for upcoming WHS audit. Customer Service

Total searches for the month of December 2017 were 19. These included 14 full searches and 5 urgent full searches. This compares to 14 search requests in December 2016.

Page 6

Child Care Centre Current activities:

Work has begun on transitioning to the new National Quality Framework, which comes into effect on 1 February 2018. Included in this, is a change to the Centre’s Quality Improvement Plan. This Plan is reviewed by an assessor when the Centre undergoes a rating and assessment visit.

Slight changes have been made to the National Regulations which govern all Centres across Australia.

Prepared the Centre for the Christmas/New Year closure period. All carpets were steam cleaned, floors stripped and sealed during this time.

The Assistant Director met with Depot staff to look at options to repair/replace the floor, broken tiles and broken light fittings throughout the Centre.

December 2016

Average numbers: 35.23 December 2017

Average numbers: 38.95

Finance Current activities:

Monthly reports have been issued to business units for December 2017.

The December Budget Review has been finalised and is presented as a separate report within this Agenda.

Preparations for the 2018/19 budget will begin in February 2018.

Page 7

Records

Work has continued on sentencing the current financial year’s archives, as well as working on the destructions lists for records, due to be destroyed in 2016 and 2017, as per State Records requirements. Assigning a GDS20 number to every file number is continuing. Preparing for the contractor from Diverse Information Services to continue with the sentencing and transfer of old archives to State Records of SA. This will occur in early March 2018. Information Technology

Current activities:

The Exchange 2010 to Exchange 2016 migration has been completed successfully, with the old Exchange 2010 server has been decommissioned.

Desktop replacements are still being rolled out progressively. New laptops have arrived and these are also being deployed – these will make use of new digital HDMI connections in meeting rooms, replacing the use of older VGA connectors.

The deployment of the three new VMware host servers has been delayed while awaiting technical advice from VMware on a problem holding up migration.

ICT staff are monitoring closely the developing issue with the “Meltdown” and “Spectre” vulnerabilities affecting CPUs.

Financial Implications – Nil

Strategic Plan

Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions

Legislation

Child care Centre – Licenced by Department of Education and Child development

Officer Direct or Indirect Interest – Nil

Risk Assessment – Nil

Social Considerations – Nil

Community Engagement – Nil

Environmental Implications – Nil

Communication – Not applicable

Conclusion

Staff within the Corporate Department are continuing to work on various projects pertaining to the area, with successful outcomes achieved.

Page 8


3.1.2 Cash Flow Report Council Meeting 22 January 2018 Author’s Title: Senior Finance Officer Group Manager: Chris Cowley Department: Corporate File No.: 0‐209 Annexures:

A Outstanding Loans Report B Rate Debtors Report C Outstanding Debtors Report Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason – Nil

PURPOSE To receive a summary of Councils’ cash flows, general debtors and rate debtors summaries. SUMMARY The report contains summaries of cash flows including cash at bank, investments, and outstanding loans, as well as quarterly general debtor and rate debtor summaries as at 31 December 2017. RECOMMENDATION That Council receive and note the Cash Flow Report.

Page 9

3.1.2 Cash Flow Report REPORT BACKGROUND The attached Cash Flow Report, for the quarter ending 31 December 2017, summarises the net change in cash as a result of operating, investing and financing activities of Council. DISCUSSION Council’s outgoings, investment deposits, debtor accounts and cash balances are monitored to ensure that inflows and outflows are occurring in a manner that reduces reliance on short‐term loan funds. Bank Reconciliation Statement Balance as per bank statement $1,804,294.65

Plus: unlodged deposits $6,686.00 Less: unpresented cheques / EFT $294,235.71

deposits not yet processed $192,886.37

Balance as per account: $1,323,858.57

Reserve Funds The table below represents reserve balances as at 31 December 2017

Reserves December 2017 Balance

Jetty $ 1,000,000

Footpath $ 349,090

Recreation $ 219,437

Wilson Park $ 204,923

Road 2 Recovery $ 127,199

Leisure Centre $ 103,513

Foregone Income $ 10,816

Long Day Care $ 9,548

Mosaic Project $ 9,110

Development Bond $ 8,000

TOTAL: $ 2,041,636

Page 10

Council Investment of Funds The Treasury Management Policy provides a framework that enables Council to apply excess funds against the cash advance facility, if not quarantined by deed or agreement, to reduce the outstanding balance. The following is a summary of funds invested:

Council Investments 31.12.2017 30.09.2017

Balance as per account: $672,899.37 $672,899.37

Council Borrowings Where Council has less cash available for short‐term needs, funds will be obtained through the cash advance facility. Council currently has no outstanding cash advance debenture (CAD) balance, however, this amount is expected to increase as projects are completed to approximately $5.8 million by 30 June 2018. A summary of outstanding loans is attached at Annexure “A”. The summary highlights the current percentage of loan funds, including Cash Advance Debentures (CAD) and compares the balances to the target ranges contained in the Treasury Management Policy. Rates Receivable Rates raised for the 2017/18 year total $20,287,296; amounts received for the period to 31 December 2017 total $11,748,924, leaving an amount to be collected of $9,708,741 after adding arrears from the previous period and removing the effect of remissions and amounts received in advance (refer Annexure “B”).

Rates due for payment Due and Collectable as at 31 December 2017 $1,579,977

Rates raised but not yet due for payment Due 2 March 2018 $3,976,572 Due 1 June 2018 4,152,192

Total Rates to be Collected $9,708,741

General Debtors The outstanding debtor balance is currently at $752,527.57, with those outstanding more than 90 days at $266,706.67. Of those in the 90 day category, approximately $129,851.03 are currently listed for debt collection (refer Annexure “C”). The balances of debtors 90 days and over are subject to payment arrangements.

Page 11

Of the $266,706.67 outstanding debtor balances that are 90 days and over: • $5,322.77 or 2.00% are below the $250 threshold • $2,939.00 or 1.10% are due to go to the debt collector

Amount Period Outstanding % of Outstanding Debts

$209,975.31 Subtotal Current 27.90%

$257,772.06 30 days 34.26% $18,073.53 60 days 2.40%

$266,706.67 90 days 35.44%

$542,552.26 Subtotal 30 days or more 72.10%

$752,527.57 Total 100.00%

Financial Implications Increasing outstanding rate and general debtors will have a negative impact on cash flow. Strategic Plan Goal – Sound Financial and Asset Management Key Issue – 5.2 Council will be recognised for being financially responsible Legislation – Nil Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment – not applicable Social Considerations – not applicable Community Engagement – not applicable Environmental Implications – not applicable Communication – not applicable Conclusion Council remains in a sound financial position with all changes to cash flow documented in this report.

Page 12

ROADWORKS 138 2008/09 1,000,000$ 5.33% 244,126$ 58,645$ 6,506$ 185,481$ 244,126$ 58,645$ 6,506$ 185,481$

VARIABLE RATE OVERDRAFT FACILITY Maximum amount 12,000,000$ 3.75%** 6,150,000$ (6,150,000)$ 28,879$ -$

Target % Opening ClosingFixed Term Loans Not less than 30% 4% 100%Variable Rate Loans (CAD Not less than 30% 96% 0%

Jan-07 150,000$ 10,466$ -$ -$ 10,466$ 10,466$ -$ -$ 10,466$

* Outstanding loan balance only refers to Councils loan balance, any repayment arrears by community groups on self supporting loans are not reflected in the balance.** The Cash Overdraft Debenture Facility Interest Rate varies and is generally subject to change with the RBA Cash Rate.

Principal Repayments

YTD

Interest Repayments

YTD

Balance 31 December

2017

Principal Repayments

YTD

Interest Repayments

YTD

Balance 31 December

2017

THE CORPORATION OF THE CITY OF WHYALLA

31 December 2017

INTERNAL LOANS OUTSTANDING

Loan Description

Loan Description Principal 1 July 2017

OUTSTANDING LOANS

31 December 2017

Interest RateLoan number Principal

1 July 2017

6.80%D'faces of Youth Arts Inc. (1 repayment in January each year)

PrincipalCommencement

Commencement Principal Interest Rate

Annexure "A"Page 13

RATES & CHARGES ARREARS 30/06/17 AMOUNT RAISED PAID TO 31/12/17 REMITTEDTOTAL RATES COLLECTABLE

$ $$

$ $

GENERAL RATES 1,220,540.78 15,683,787.18 9,097,162.27 (193,009.26) 7,614,156.43

REFUSE RATES 205,873.00 3,590,284.10 1,968,536.88 (251,514.00) 1,576,106.22

CITY PLAZA RATES 6,062.67 0.00 1,730.07 0.00 4,332.60

NRM LEVY 57,102.18 864,079.05 514,876.61 (7,332.45) 398,972.17

FINES/INTEREST 73,549.62 71,697.80 75,117.65 (34.55) 70,095.22

LEGAL CHARGES 50,188.25 76,580.13 91,500.63 - 35,267.75

ESTATE SCHEME 8,943.47 867.30 - - 9,810.77

TOTAL $1,622,259.97 $20,287,295.56 $11,748,924.11 ($451,890.26) $9,708,741.16

RATES PAID IN ADV ($60,446.89)

TOTAL $1,622,259.97 $20,287,295.56 $11,748,924.11 ($451,890.26) $9,648,294.27

$1,579,976.92$3,976,571.78$4,152,192.46$9,708,741.16

.Notes: General Rates Raised includes $315,769.49 Amounts Received in Advance from 2016/17 Quarterly payments due 01/09/17, 01/12/17, 02/03/18, 01/06/18 City Plaza Rates forwarded to the City Plaza Business Association during the year NRM Levy forwarded to the Eyre Peninsula Natural Resources Management Board

RATE DEBTORS REPORT OF THE CORPORATION OF THE CITY OF WHYALLAFOR THE PERIOD ENDING 31 DECEMBER 2017

3rd Quarter Instalment due 02/03/20184th Quarter Instalment due 01/06/2018Total Due as at 30/06/2018

Overdue Rates as at 31/12/2017 Annexure "B"Page 14

DEBTOR CATEGORY CURRENT 30 DAYS 60 DAYS 90 DAYS TOTAL$ $ $ $ $

GENERAL 157,296.46 124,112.28 18,073.53 283,592.69 583,074.96

MOORING FEES (694.86) 2,137.48 0.00 8,088.65 9,531.27

CEMETERY ACCOUNTS 4,464.84 9,386.39 0.00 23,605.79 37,457.02

PRIVATE WORKS 0.00 11,857.21 0.00 608.59 12,465.80

LOAN REPAYMENTS 0.00 0.00 0.00 0.00 0.00

GRANTS 45,000.00 74,276.40 0.00 0.00 119,276.40

SPONSORSHIPS 2,500.00 16,500.00 0.00 2,120.00 21,120.00

DONATIONS 0.00 0.00 0.00 0.00 0.00

CONCRETE DRIVEWAY 0.00 11,857.21 0.00 608.59 12,465.80

TOTAL 209,975.31 257,772.06 18,073.53 266,706.67 752,527.57

Please Note:- That the figure in the 90 days and over includes $129,851.03 which is currently with Council's Debt Collector.This amounts to 60.46% of the 90 days outstanding total.It should also be noted that a large proportion of the concrete, mooring and cemetery accounts are currently under instalmentsthus giving a false figure of accounts which are overdue.

% outstanding Period outstanding % outstanding Period outstanding35.44 90 days 2.00 90 days or over under $2502.40 60 days 1.10 due to go to debt collector

34.26 30 days27.90 Current72.10 Total 30 days or more48.69 % of 90 days or more at debt collectors

OUTSTANDING DEBTORS31 DECEMBER 2017

Annexure "C"Page 15


13.1.3 Mid Year Budget Update Council Meeting: 22 January 2018 Author’s Title: Senior Finance Officer Chief Executive Officer: Chris Cowley Department: Corporate File No.: 0‐159 Annexures:

A Mid‐Year Budget Update Review Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason – Not applicable

PURPOSE To provide the mid year budget update to Council. SUMMARY The mid year budget update is presented to Council with a deficit of $1,599,952. When removing the effects of the Advance Financial Assistance Grants payment received in June 2017, an underlying surplus of $577,639 results. This is an $8,070 improvement to the adopted September Budget Review surplus of $16,944, and an improvement of $75,972 to the adopted budget. RECOMMENDATION That Council adopt the Mid Year Budget Update report.

Page 16

13.1.3 Mid Year Budget Update REPORT BACKGROUND This report details the operating and capital adjustments required for the 2017/18 financial year. DISCUSSION Part 2, Section 9(1)(b) of the Local Government (Financial Management) Regulations 2011, Review of Budgets, requires that a Council must prepare and consider between 30 November and 15 March (both dates inclusive) in the relevant financial year, a report showing a revised forecast of its operating and capital investment activities for the relevant financial year compared with the estimates for those activities set out in the budget presented in a manner consistent with the note in the Model Financial Statements entitled Uniform Presentation of Finances. Statement of Comprehensive Income The differences between the adopted budget and the revised budget are shown in Annexure “A”. The 2017/18 annual budget adopted on 27 June 2017 predicted a deficit of $1,675,564, with an underlying surplus of $501,667 when taking into account the advance Financial Assistance Grant payment received in June 2017. The mid year budget update projects a deficit of $1,599,592, with an underlying surplus of $577,639. Summary of Adjustments Income

Statutory charges have slightly decreased from the September Review.

User charges – additional income – clean rough fill and disposal fees.

Grants/subsidies income has been adjusted based upon actual funding received.

Other revenues – increased LGRS distribution and sponsorship. Expense

Wage costs for the current year have been adjusted to reflect known savings as at December 2017.

Contracts, materials and other have increased due to additional and/or increased expenses. This has been partially off‐set by an expected increase to income for waste (clean rough fill) and disposal fees.

Vehicle depreciation costs have been adjusted to reflect current expense.

Annual interest expense savings are expected to be approximately $100,000. This is reviewed regularly against current interest rates and loans.

Page 17

The income statement presented in the table below details the Adopted Budget September Review and the proposed December Update in income and expense categories.

INCOME STATEMENT

Description Adopted Budget September Review

December Review

Variance this Review

Rates $ 19,793,914 $ 19,810,243 $ 19,810,243 $ ‐

Statutory Charges $ 313,660 $ 321,160 $ 323,160 $ 2,000

User Charges $ 3,485,472 $ 3,582,472 $ 3,885,415 $ 302,943

Grants/Subsidies $ 3,150,258 $ 3,257,572 $ 3,144,466 $ (113,106)

Investment Inc $ 32,000 $ 32,000 $ 32,000 $ ‐

Reimbursement $ 85,500 $ 87,500 $ 97,500 $ 10,000

Other Revenues $ 1,143,710 $ 1,172,565 $ 1,244,776 $ 72,211

Total Revenue $ 28,004,514 $ 28,263,512 $ 28,537,560 $ 274,048

Wages $ 10,609,346 $ 10,622,447 $ 10,547,447 $ 75,000

Contract/Material/Other $ 11,689,743 $ 12,118,098 $ 12,544,156 $ (426,058)

Depreciation $ 7,103,656 $ 6,903,297 $ 6,868,216 $ 35,081

Finance $ 277,333 $ 227,333 $ 177,333 $ 50,000

Total Expenses $ 29,680,078 $ 29,871,175 $ 30,137,152 $ (265,977)

Deficit $ (1,675,564) $ (1,607,663) $ (1,599,592) $ 8,070

Advance FAGS $ 2,177,231 $ 2,177,231 $ 2,177,231

Underlying Deficit $ 501,667 $ 569,568 $ 577,639

In addition, departmental results are presented in the Summary Activities Report attached at Annexure “A”. This report breaks down the Income Summary into further detail, displaying expense, income and net costs of individual units within each service area.

2017 2017

KEY FINANCIAL INDICATORS ‐ TARGETS Adopted December Review

Operating Surplus / (Deficit) ‐ $'000 > $0 (1,675,564) (1,599,592)

Operating Surplus/(Deficit) Ratio ‐ Between 2.5% & 7.5% ‐6% ‐6%

Underlying Surplus / (Deficit) ‐ $'000 > $0 501,667 577,639

Underlying Surplus/(Deficit) Ratio ‐ Between 2.5% & 7.5% 2% 2%

Capital The Capital Budget Update presents a detailed list of all Capital Projects to be undertaken within the current financial year. Actual costs to 31 December 2017 are displayed, along with the adopted and projected budgets, giving consideration to adjustments necessary to complete the projects.

Page 18

The adjustments and resulting changes are shown in summary form in the Mid‐Year Budget Update Report (refer Annexure “A”).

2017 2017


Asset Sustainability Ratio ‐ Between 90% & 110% 91% 116%

The December Budget Update has resulted in the asset sustainability ratio increasing from 91% to 116%. This is above the target range for asset replacement as per the Asset Management Plan (between 90 and 110%) due to the increasing backlog of asset renewals. The Asset Management Plan required asset renewals of $6.05m. The December Update forecasts $7.18m will be expensed for asset renewals. Net Financial Liabilities The audited net financial liabilities ratio as at 30 June 2017 was lower than the adopted ratio of 34.8% ‐ distorted by the Advance Financial Assistance Grants received in June 2017. The December Update ratio of 28.4% for net financial liabilities falls within the target indicator of between 0% and 50%.

2017 2017


Net Financial Liabilities ‐ $'000 9,753,889 8,103,311

Net Financial Liabilities Ratio ‐ Between 0% & 50% 34.8% 28.4%

Financial Implications – minimal Strategic Plan Goal – Sound Financial and Asset Management Key Issue – 5.2 – Council will be recognised for being financially responsible Legislation Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment – not applicable Social Considerations – not applicable Community Engagement – not applicable Environmental Implications – not applicable

Page 19

Communication – not applicable Conclusion Council have the opportunity to review the budget on a quarterly basis.

Page 20


Mid-YearBudget Update Report

July 2017 to June 2018

Annexure "A"Page 21

Page

3

4

Statement of Cash Flows…………………………………………………………………….. 5

6

6

Summary Report of Operating & Capital Activities……………………………….. 7

8-17

Capital Summary………………………………………………………………………………… 18-23

Long Term Financial Plan…………………………………………………………………….. 24-29

INDEX

Statement of Comprehensive Income…………………………………………….……

Statement of Financial Position…………………………………………………………..

Key Performance Indicators………………………………………………………………..

Departmental Results & Variance Report……………………………………………..

Statement of Changes in Equity…………………………………………………………..

Page 22

ADOPTED REVISEDBUDGET FORECAST

30/06/2018 30/06/2018

INCOMERates 19,793,914$ 19,810,243$ Statutory charges 313,660$ 323,160$ User charges 3,485,472$ 3,885,415$ Grants, subsidies and contributions 3,150,258$ 3,144,466$ Investment income 32,000$ 32,000$ Reimbursements 85,500$ 97,500$ Other income 1,143,710$ 1,244,776$ Total Income 28,004,514$ 28,537,560$

EXPENSESEmployee costs 10,609,346$ 10,547,447$

Materials, contracts & other expenses 11,689,743$ 12,544,156$

Depreciation, amortisation & impairment 7,103,656$ 6,868,216$

Finance costs 277,333$ 177,333$

Total Expenses 29,680,078$ 30,137,152$

OPERATING SURPLUS / (DEFICIT) (1,675,564)$ (1,599,592)$

Net gain (loss) on disposal or revaluation of assets 110,755$ 110,755$

Amounts received specifically for new or upgraded assets 491,500$ 1,767,074$ NET SURPLUS / (DEFICIT) (1,073,309)$ 278,237$

Other Comprehensive IncomeChanges in revaluation surplus - infrastructure, property, plant & equipment -$ -$ Total Other Comprehensive Income -$ -$

TOTAL COMPREHENSIVE INCOME (1,073,309)$ 278,237$

The Corporation of the City of WhyallaSTATEMENT OF COMPREHENSIVE INCOME

for the year ended 30 June 2018

3

Page 23


30/06/2018 30/06/2018ASSETS

Current AssetsCash and cash equivalents 117,596$ 159,884$ Trade & other receivables 2,415,816$ 3,231,308$ Inventories 240,747$ 158,407$

Total Current Assets 2,774,159$ 3,549,599$

Non-current AssetsFinancial Assets -$ -$ Infrastructure, Property, Plant & Equipment 242,258,193$ 239,521,286$ Other Non-current Assets 3,153,747$ 3,153,747$

Total Non-current Assets 245,411,940$ 242,675,033$

Total Assets 248,186,099$ 246,224,632$

LIABILITIES

Current LiabilitiesTrade & Other Payables 2,089,585$ 1,699,100$ Borrowings 6,251,363$ 5,820,272$ Provisions 2,305,647$ 2,780,000$

Total Current Liabilities 10,646,595$ 10,299,372$

Non-current LiabilitiesBorrowings -$ 125,000$ Provisions 1,640,706$ 1,070,131$

Total Non-current Liabilities 1,640,706$ 1,195,131$

Total Liabilities 12,287,301$ 11,494,503$

NET ASSETS 235,898,798$ 234,730,129$

EQUITYAccumulated Surplus 36,479,124$ 37,260,798$ Asset Revaluation Reserve 199,123,488$ 197,172,880$ Other Reserves 296,186$ 296,451$ TOTAL EQUITY 235,898,798$ 234,730,129$

The Corporation of the City of WhyallaSTATEMENT OF FINANCIAL POSITION


4

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30/06/2018 30/06/2018

ReceiptsOperating receipts 28,085,072$ 28,710,672$ Investment receipts 31,835$ 31,821$ PaymentsOperating payments to suppliers & employees (21,926,880)$ (22,967,929)$ Finance payments (277,333)$ (177,333)$

Net Cash provided by (or used in) Operating Activities 5,912,694$ 5,597,231$

CASH FLOWS FROM INVESTING ACTIVITIES

ReceiptsAmounts specifically for new or upgraded assets 491,500$ 1,767,074$ Sale of replaced assets 110,755$ 110,755$ Sale of surplus assets -$ -$ Sale of real estate developments -$ -$ Repayments of loans by community groups 5,060$ 5,061$ PaymentsExpenditure on renewal/replacement of assets (5,619,160)$ (7,157,856)$ Expenditure on new/upgraded assets (3,036,500)$ (4,786,568)$

Net Cash provided by/used in Investing Activities (8,048,345)$ (10,061,534)$

CASH FLOWS FROM FINANCING ACTIVITIES

ReceiptsProceeds from Borrowings -$ -$ PaymentsRepayments of Borrowings (148,853)$ (448,854)$

Net Cash provided by (or used in) Financing Activities (148,853)$ (448,854)$

Net Increase (Decrease) in cash held (2,284,504)$ (4,913,157)$ Cash & cash equivalents at beginning of period 2,402,100$ 5,073,041$ Cash & cash equivalents at end of period 117,596$ 159,884$

The Corporation of the City of WhyallaSTATEMENT OF CASH FLOWSfor the year ended 30 June 2018

CASH FLOWS FROM OPERATING ACTIVITIES

5

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30/06/2018 30/06/2018

ACCUMULATED SURPLUS37,552,433$ 35,982,561$ (1,073,309)$ 278,237$

-$ 1,000,000$ -$ -$

$ 36,479,124 $ 37,260,798

ASSET REVALUATION RESERVE199,123,488$ 197,172,880$

-$ -$ $ 199,123,488 $ 197,172,880

OTHER RESERVES296,186$ 1,296,451$

-$ (1,000,000)$ -$ -$

$ 296,186 $ 296,451

$ 235,898,798 $ 234,730,129


KEP PERFORMANCE INDICATOR 30/06/2018 30/06/2018 VARIANCEOperating Surplus / (Deficit) (1,675,564)$ (1,599,592)$ 75,972$ Operating Surplus Ratio - % -(6%) -(6%) (0%)Net Financial Liabilities Ratio - % 34.8% 28.4% -(6%)Asset Sustainability Ratio - % 91% 116% 25.4%Underlying Operating Surplus / (Deficit) 501,667$ 577,639$ 75,972$ Underlying Operating Surplus Ratio - % 2% 2% (0%)

Gain on revaluation of Infrastructure

The Corporation of the City of WhyallaSTATEMENT OF CHANGES IN EQUITY


Balance at end of previous reporting periodNet Surplus / (Deficit) for YearTransfers to Other ReservesTransfers from Other ReservesBalance at end of period

Balance at end of previous reporting period

KEY PERFORMANCE INDICATORS

Balance at end of period

Balance at end of previous reporting periodTransfers from Accumulated SurplusTransfers to Accumulated SurplusBalance at end of period

TOTAL EQUITY AT END OF REPORTING PERIOD

6

Page 26

PRO

POSE

DCU

RREN

TAD

OPT

EDBU

DGET

FULL

YEA

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LL Y

EAR

BUDG

ETAC

TIVI

TY T

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2017

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ATE

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28,0

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ss:

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29,6

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,137

,152

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A

(1,6

75,5

64)

$

9,25

2,79

8$

(1

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0.

36%

(1,5

99,5

92)

$

Net

Out

lays

on

Exis

ting

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l Exp

endi

ture

on

rene

wal

and

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ent o

f Exi

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g As

sets

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700,

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27

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le

ss D

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ciat

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ent

7,10

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586,

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-3

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6,86

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rom

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e of

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lace

d As

sets

110,

755

$

40

,353

$

80,9

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0.

00%

110,

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B

(1,5

95,2

51)

$

(1,9

26,1

29)

$

91, 5

31$

30

.70%

178,

885

$

N

et O

utla

ys o

n N

ew a

nd U

pgra

ded

Asse

tsCa

pita

l Exp

endi

ture

on

New

and

Upg

rade

d As

sets

(inc

ludi

ng in

vest

men

t pro

pert

y &

real

es

tate

dev

elop

men

ts)

3,03

6,50

0$

87

1,04

5$

4,83

2,35

2$

57

.63%

4,78

6,56

8$

le

ss A

mou

nts r

ecei

ved

spec

ifica

lly fo

r New

and

Upg

rade

d As

sets

491,

500

$

1,

152,

777

$

1,73

0,78

9$

25

9.53

%1,

767,

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$

less

Pro

ceed

s fro

m S

ale

of S

urpl

us A

sset

s (in

clud

ing

inve

stm

ent p

rope

rty

and

real

est

ate

deve

lopm

ents

)-

$

29,7

96$

29

,796

$

0.00

%-

$

C2,

545,

000

$

(311

,528

)$

3,07

1,76

7$

18

.64%

3,01

9,49

4$

N

et L

endi

ng /

(Bor

row

ing)

for F

inan

cial

Yea

r(2

,625

,313

)$

11

,490

,455

$

(4

,770

,961

)$

82

.76%

(4,7

97,9

71)

$

(= A

- B

- C)

The

Corp

orat

ion

of th

e Ci

ty o

f Why

alla

Long

Ter

m F

inan

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Pla

n Ex

trac

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ARY

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F O

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G &

CAP

ITAL

ACT

IVIT

IES

7

Page 27


Operating BudgetUpdate

31 December 2017

8

Page 28

Adop

ted

YTD

Full

Year

Prop

osed

Adop

ted

YTD

Prop

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Full

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Full

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nditu

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$$

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$$

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viro

nmen

tal S

ervi

ces

4,08

6,94

7

2,

486,

797

4,23

7,79

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23

9,94

3

4,47

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4

4,

365,

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1

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vice

s 1,

213,

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1,

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1,

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Regu

lato

ry S

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737,

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33

8,69

5

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650

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731,

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vice

s4,

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7

4,

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(165

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4,57

7,24

5

5,

499,

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7,38

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5,

423,

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Co

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Rec

reat

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& L

eisu

re3,

829,

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1,95

0,99

4

3,

785,

462

191,

715

3,

977,

177

4,36

6,52

6

2,

487,

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4,51

3,87

3

Asse

ts &

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inee

ring

Serv

ices

8,74

7,43

7

3,

792,

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8,65

2,63

3

(1

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8,

538,

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9,43

3,98

1

4,

479,

278

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5,38

7

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905,

801

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6,42

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904,

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14

,950

919,

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5,80

1

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9,82

0

Co

rpor

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Supp

ort S

ervi

ces

5,50

5,71

5

2,

669,

203

5,55

9,12

1

85

,000

5,64

4,12

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626,

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(209

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2,76

5,16

8

29,6

80,0

78

14

,622

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29

,871

,175

26

5,97

8

30,1

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29,6

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30,1

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Inco

me

$

$

$ $

$

$

$

$

En

viro

nmen

tal S

ervi

ces

4,64

6,06

0

4,

364,

120

4,77

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1,94

3

5,05

4,07

7

4,

646,

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4,36

4,12

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1,50

0

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Regu

lato

ry S

ervi

ces

297,

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21

0,64

5

297,

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8,34

0

297,

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21

0,64

5

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Com

mun

ity S

ervi

ces

2,12

8,53

2

1,

167,

784

2,12

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2

1,

167,

784

2,02

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6

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mun

ity R

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sure

364,

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7

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3,70

7

364,

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7,78

7

363,

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Asse

ts &

Eng

inee

ring

Serv

ices

801,

791

13

4,68

4

923,

440

10

,000

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1,79

1

134,

683

93

3,44

0

G

over

nanc

e2,

400

1,

227

2,

400

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2,40

0

2,40

0

1,22

7

2,40

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Co

rpor

ate

Supp

ort S

ervi

ces

19,6

11,7

84

17

,738

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19

,632

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62

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23

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et S

urpl

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icit)

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(1

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)

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(1

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)

(1

,675

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)

9,

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(1,5

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OPE

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9

Page 29

Des

crip

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Adop

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Stre

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Expe

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Tota

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Exp

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164,

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$

82

,443

$

101,

167

$

(1

8,72

4)$

16

4,91

0$

115,

375

$

17

9,11

8$

Net

Ser

vice

Cos

t16

4,91

0$

82,4

43$

10

1,16

7$

(18,

724)

$

164,

910

$

11

5,37

5$

179,

118

$

Was

te M

anag

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t Ser

vice

s Exp

ense

sTo

tal S

ervi

ce E

xpen

se3,

669,

460

$

1,91

2,02

6$

2,

287,

396

$

(375

,370

)$

4,09

9,08

9$

2,

521,

909

$

4,33

3,60

2$

To

tal S

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ce In

com

e(4

,645

,710

)$

(4

,053

,520

)$

(4

,364

,120

)$

31

0,60

0$

(5,0

53,7

27)

$

(4,3

64,1

20)

$

(5,0

53,7

27)

$

Net

Ser

vice

Cos

t(9

76,2

50)

$

(2

,141

,495

)$

(2

,076

,724

)$

(6

4,77

0)$

( 9

54,6

38)

$

(1

,842

,211

)$

( 7

20,1

25)

$

Envi

ronm

ent U

nit E

xpen

ses

Tota

l Ser

vice

Exp

ense

252,

577

$

13

2,27

5$

98,2

35$

34

,040

$

213,

735

$

12

7,79

7$

243,

298

$

To

tal S

ervi

ce In

com

e(3

50)

$

(1

74)

$

-

$

(174

)$

(350

)$

-$

(3

50)

$

N

et S

ervi

ce C

ost

252,

227

$

13

2,10

1$

98,2

35$

33

,866

$

213,

385

$

12

7,79

7$

242,

948

$

Econ

omic

Dev

elop

men

tTo

tal S

ervi

ce E

xpen

se28

2,00

7$

238,

028

$

23

9,32

1$

(1,2

94)

$

292,

007

$

23

9,32

1$

292,

007

$

To

tal S

ervi

ce In

com

e(4

0,00

0)$

(1

9,99

8)$

(1

7,53

2)$

(2

,466

)$

(4

0,00

0)$

(1

7,53

2)$

(4

0,00

0)$

N

et S

ervi

ce C

ost

242,

007

$

21

8,03

0$

221,

789

$

(3

,760

)$

25

2,00

7$

221,

789

$

25

2,00

7$

Stra

tegi

c Po

licy

& P

roje

cts E

xpen

ses

Tota

l Ser

vice

Exp

ense

169,

951

$

10

6,53

8$

40,9

67$

65

,571

$

213,

119

$

13

2,04

9$

304,

202

$

To

tal S

ervi

ce In

com

e(4

5,00

0)$

(2

2,50

0)$

(3

4,72

8)$

12

,228

$

(57,

000)

$

(34,

728)

$

(57,

000)

$

Net

Ser

vice

Cos

t12

4,95

1$

84,0

38$

6,

239

$

77

,799

$

156,

119

$

97

,321

$

247,

202

$

Envi

ronm

enta

l Ser

vice

s

Plan

ning

& D

evel

opm

ent S

ervi

ces

10

Page 30

Des

crip

tion

Adop

ted

Budg

et Y

TD B

udge

t Ac

tual

Va

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opos

ed

2017

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8Ac

tual

+ A

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udge

t AB

C

Serv

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Activ

ities

of t

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ratio

n fo

r the

City

of W

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curr

ent R

even

ue a

nd E

xpen

ses

Dev

elop

men

t Ass

essm

ent &

Com

plia

nce

Expe

nse

Tota

l Ser

vice

Exp

ense

761,

936

$

38

0,91

6$

415,

682

$

(3

4,76

6)$

76

5,43

6$

621,

983

$

97

1,73

8$

Tota

l Ser

vice

Inco

me

(66,

500)

$

(33,

234)

$

(38,

045)

$

4,81

1$

( 69,

500)

$

(38,

045)

$

(69,

500)

$

Net

Ser

vice

Cos

t69

5,43

6$

347,

682

$

37

7,63

6$

(29,

954)

$

695,

936

$

58

3,93

8$

902,

238

$

Envi

ronm

enta

l Hea

lth E

xpen

seTo

tal S

ervi

ce E

xpen

se27

7,16

4$

138,

502

$

12

8,44

9$

10,0

53$

27

7,11

3$

208,

738

$

35

7,40

2$

Tota

l Ser

vice

Inco

me

(60,

060)

$

(29,

562)

$

(19,

831)

$

(9,7

31)

$

(59,

160)

$

(19,

831)

$

(59,

160)

$

Net

Ser

vice

Cos

t21

7,10

4$

108,

940

$

10

8,61

8$

322

$

217,

953

$

18

8,90

7$

298,

242

$

Traf

fic M

anag

emen

t & In

spec

tions

Exp

ense

sTo

tal S

ervi

ce E

xpen

se18

7,74

7$

93,8

42$

80

,756

$

13,0

86$

18

7,74

7$

143,

453

$

25

0,44

4$

Tota

l Ser

vice

Inco

me

(36,

080)

$

(17,

532)

$

(12,

380)

$

(5,1

52)

$

(36,

080)

$

(12,

380)

$

(36,

080)

$

Net

Ser

vice

Cos

t15

1,66

7$

76,3

10$

68

,377

$

7,93

3$

151,

667

$

13

1,07

4$

214,

364

$

Dog

& C

at M

anag

emen

t Exp

ense

sTo

tal S

ervi

ce E

xpen

se27

2,47

7$

145,

841

$

12

9,49

0$

16,3

52$

26

6,79

0$

220,

390

$

35

7,69

1$

Tota

l Ser

vice

Inco

me

(201

,600

)$

(176

,530

)$

(178

,434

)$

1,90

4$

(203

,100

)$

(178

,434

)$

(203

,100

)$

Net

Ser

vice

Cos

t70

,877

$

(30,

689)

$

(48,

945)

$

18,2

56$

63

,690

$

41,9

56$

15

4,59

1$

Cem

eter

y &

Cre

mat

oriu

m E

xpen

ses

Tota

l Ser

vice

Exp

ense

266,

431

$

13

7,05

8$

147,

048

$

(9

,990

)$

27

4,18

6$

202,

045

$

32

9,18

3$

Tota

l Ser

vice

Inco

me

(284

,000

)$

(141

,996

)$

(157

,119

)$

15,1

23$

(2

84,0

00)

$

(1

57,1

19)

$

(2

84,0

00)

$

N

et S

ervi

ce C

ost

(17,

569)

$

(4,9

38)

$

(10,

071)

$

5,13

3$

(9,8

14)

$

44,9

26$

45

,183

$

Regu

lato

ry S

ervi

ces

Com

mun

ity S

ervi

ces

11

Page 31

Des

crip

tion

Adop

ted

Budg

et Y

TD B

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t Ac

tual

Va

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Activ

ities

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City

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curr

ent R

even

ue a

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xpen

ses

Why

alla

Pub

lic L

ibra

ry E

xpen

ses

Tota

l Ser

vice

Exp

ense

1,07

0,87

4$

53

6,70

4$

449,

573

$

87

,131

$

1,00

3,17

8$

74

1,60

3$

1,29

5,20

8$

To

tal S

ervi

ce In

com

e(1

74,4

00)

$

(9

7,19

0)$

(1

22,8

73)

$

25

,683

$

( 165

,294

)$

(122

,873

)$

(165

,294

)$

Net

Ser

vice

Cos

t89

6,47

4$

439,

514

$

32

6,70

0$

112,

814

$

83

7,88

4$

618,

730

$

1,

129,

914

$

Child

Car

e Ce

ntre

Exp

ense

sTo

tal S

ervi

ce E

xpen

se84

6,94

3$

431,

583

$

47

9,31

0$

(47,

727)

$

861,

491

$

63

9,61

8$

1,02

1,80

0$

To

tal S

ervi

ce In

com

e(5

67,7

12)

$

(2

83,8

48)

$

(3

33,9

64)

$

50

,116

$

(567

,712

)$

(333

,964

)$

(567

,712

)$

Net

Ser

vice

Cos

t27

9,23

1$

147,

735

$

14

5,34

6$

2,38

8$

293,

779

$

30

5,65

5$

454,

088

$

Com

mun

ity D

evel

opm

ent E

xpen

ses

Tota

l Ser

vice

Exp

ense

743,

995

$

44

1,27

6$

352,

353

$

88

,923

$

790,

165

$

46

2,85

0$

900,

661

$

To

tal S

ervi

ce In

com

e(9

0,00

0)$

(6

9,99

2)$

(5

0,00

0)$

(1

9,99

2)$

( 8

8,00

0)$

(5

0,00

0)$

( 8

8,00

0)$

N

et S

ervi

ce C

ost

653,

995

$

37

1,28

4$

302,

353

$

68

,931

$

702,

165

$

41

2,85

0$

812,

661

$

Tour

ism

& V

isito

r Inf

orm

atio

n Ce

ntre

Exp

ense

sTo

tal S

ervi

ce E

xpen

se97

8,65

9$

489,

705

$

37

1,51

6$

118,

188

$

88

6,55

9$

528,

162

$

1,

043,

205

$

Tota

l Ser

vice

Inco

me

(270

,700

)$

(135

,330

)$

(106

,122

)$

(29,

208)

$

(177

,700

)$

(106

,122

)$

(177

,700

)$

Net

Ser

vice

Cos

t70

7,95

9$

354,

375

$

26

5,39

4$

88,9

80$

70

8,85

9$

422,

040

$

86

5,50

5$

Airp

ort S

ervi

ces E

xpen

ses

Tota

l Ser

vice

Exp

ense

746,

165

$

38

0,75

3$

391,

426

$

(1

0,67

3)$

76

1,66

6$

463,

106

$

83

3,34

6$

Tota

l Ser

vice

Inco

me

(741

,720

)$

(370

,842

)$

(397

,706

)$

26,8

64$

(7

41,7

20)

$

(3

97,7

06)

$

(7

41,7

20)

$

N

et S

ervi

ce C

ost

4,44

5$

9,91

1$

(6,2

80)

$

16,1

91$

19

,946

$

65,3

99$

91

,626

$

Publ

ic F

acili

ties E

xpen

ses

Tota

l Ser

vice

Exp

ense

1,01

7,83

6$

48

1,32

6$

415,

687

$

65

,639

$

961,

859

$

62

1,76

6$

1,16

7,93

8$

To

tal S

ervi

ce In

com

e(1

45,2

96)

$

(7

2,61

8)$

(8

1,66

3)$

9,

045

$

(1

45,2

96)

$

(8

1,66

3)$

(1

45,2

96)

$

N

et S

ervi

ce C

ost

872,

540

$

40

8,70

8$

334,

024

$

74

,684

$

816,

563

$

54

0,10

3$

1,02

2,64

2$

Com

mun

ity R

ecre

atio

n &

Lei

sure

12

Page 32

Des

crip

tion

Adop

ted

Budg

et Y

TD B

udge

t Ac

tual

Va

rianc

ePr

opos

ed

2017

/201

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tual

+ A

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opos

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udge

t AB

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Activ

ities

of t

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r the

City

of W

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curr

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even

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nd E

xpen

ses

Spor

ting

& R

ecre

atio

n Fa

cilit

ies I

ncom

es.

Tota

l Ser

vice

Exp

ense

2,81

1,99

3$

1,

433,

448

$

1,53

5,30

8$

(1

01,8

60)

$

3,

015,

318

$

1,86

5,92

5$

3,

345,

935

$

Tota

l Ser

vice

Inco

me

(219

,411

)$

(105

,156

)$

(86,

124)

$

(19,

032)

$

( 218

,411

)$

(86,

124)

$

(218

,411

)$

Net

Ser

vice

Cos

t2,

592,

582

$

1,32

8,29

2$

1,

449,

184

$

(120

,892

)$

2,79

6,90

7$

1,

779,

801

$

3,12

7,52

4$

Des

ign

& P

roje

ct M

anag

emen

t Exp

ense

sTo

tal S

ervi

ce E

xpen

se85

2,43

7$

434,

836

$

42

5,28

7$

9,54

9$

840,

504

$

69

4,05

2$

1,10

9,26

8$

To

tal S

ervi

ce In

com

e(8

,700

)$

(8

,583

)$

(7

,962

)$

(6

21)

$

( 8

,035

)$

(7

,962

)$

(8

,035

)$

N

et S

ervi

ce C

ost

843,

737

$

42

6,25

3$

417,

326

$

8,

927

$

83

2,46

9$

686,

090

$

1,

101,

233

$

Road

s Exp

endi

ture

Tota

l Ser

vice

Exp

ense

4,15

2,57

9$

1,

970,

910

$

1,90

9,11

2$

61

,798

$

3,92

8,82

4$

2,

088,

959

$

4,10

8,67

1$

To

tal S

ervi

ce In

com

e(7

74,5

91)

$

(3

85,8

12)

$

(1

18,7

58)

$

(2

67,0

54)

$

(7

81,6

40)

$

(1

18,7

58)

$

(7

81,6

40)

$

N

et S

ervi

ce C

ost

3,37

7,98

8$

1,

585,

098

$

1,79

0,35

4$

(2

05,2

56)

$

3,

147,

184

$

1,97

0,20

1$

3,

327,

031

$

Oth

er In

fras

truc

ture

& A

sset

Exp

ense

sTo

tal S

ervi

ce E

xpen

se3,

742,

421

$

1,93

3,60

2$

1,

458,

335

$

475,

266

$

3,

769,

515

$

1,69

6,26

8$

4,

007,

448

$

Tota

l Ser

vice

Inco

me

(18,

500)

$

(71,

874)

$

(7,9

64)

$

(63,

910)

$

(143

,765

)$

(7,9

64)

$

(143

,765

)$

Net

Ser

vice

Cos

t3,

723,

921

$

1,86

1,72

8$

1,

450,

371

$

411,

356

$

3,

625,

750

$

1,68

8,30

4$

3,

863,

683

$

Exec

utiv

e M

anag

emen

t Exp

ense

sTo

tal S

ervi

ce E

xpen

se90

5,80

1$

491,

621

$

49

6,42

1$

(4,8

00)

$

919,

820

$

49

6,42

1$

919,

820

$

To

tal S

ervi

ce In

com

e(2

,400

)$

(1

,200

)$

(1

,227

)$

27

$

(2

,400

)$

(1

,227

)$

(2

,400

)$

N

et S

ervi

ce C

ost

903,

401

$

49

0,42

1$

495,

194

$

(4

,773

)$

91

7,42

0$

495,

194

$

91

7,42

0$

Gov

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nce

Asse

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Eng

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Serv

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13

Page 33

Des

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Adop

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Corp

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sTo

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xpen

se5,

071,

068

$

2,70

0,90

2$

2,

527,

944

$

172,

957

$

5,

178,

207

$

(369

,100

)$

2,28

1,16

3$

To

tal S

ervi

ce In

com

e(1

9,52

7,86

7)$

(17,

707,

209)

$

(1

7,70

5,67

0)$

(1,5

39)

$

(19,

580,

753)

$

(1

7,70

5,67

0)$

(19,

580,

753)

$

N

et S

ervi

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(14,

456,

799)

$

(1

5,00

6,30

7)$

(15,

177,

726)

$

17

1,41

8$

(14,

402,

546)

$

(1

8,07

4,77

0)$

(17,

299,

590)

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Mar

ketin

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rate

gic

Even

ts E

xpen

ses

Tota

l Ser

vice

Exp

ense

434,

647

$

23

2,86

8$

141,

259

$

91

,609

$

465,

914

$

15

9,35

0$

484,

006

$

To

tal S

ervi

ce In

com

e(8

3,91

7)$

(4

1,94

6)$

(3

2,61

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(9

,329

)$

(1

13,9

17)

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(3

2,61

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(1

13,9

17)

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N

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ervi

ce C

ost

350,

730

$

19

0,92

2$

108,

641

$

82

,280

$

351,

997

$

12

6,73

3$

370,

089

$

Tota

l Exp

endi

ture

29,6

80,0

78$

15,3

26,9

97$

14, 6

22,0

41$

704,

956

$

30

, 137

,152

$

14

,622

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$

30

,137

,152

$

To

tal I

ncom

e(2

8,00

4,51

4)$

(23,

846,

646)

$

(2

3,87

4,83

8)$

28,1

92$

( 2

8,53

7,56

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(23,

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(2

8,53

7,56

0)$

Ope

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(Sur

plus

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675,

564

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(8,5

19,6

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$

(9,2

52,7

98)

$

733,

149

$

1,

599,

592

$

(9,2

52,7

98)

$

1,59

9,59

2$

Corp

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s

14

Page 34

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15

Page 35

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(2

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5,

490

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s low

er th

an a

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ipat

edIN

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$

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0$

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ditio

nal w

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and

mai

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tsIN

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21

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$

58,0

00$

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ditio

nal m

aint

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ce c

osts

INFR

A AS

SET

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ET F

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(4

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4,

000

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dist

ribut

ed th

roug

hout

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dget

INFR

A P&

G O

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$

(4,0

00)

$

26,0

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sts l

ower

than

ant

icip

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INFR

A P&

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$

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0$

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sts l

ower

than

ant

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INFR

A GE

N M

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LITT

ER C

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120,

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st d

istrib

uted

thro

ugho

ut P

&G

budg

etIN

FRA

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12,0

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16

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0$

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tiona

l wat

er a

nd m

aint

enan

ce c

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GON

E GR

ANT

EXPE

NSE

-$

10

,816

$

10,8

16$

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ant f

unds

not

exp

ende

d - t

o be

dist

ribut

ed in

17/

18IN

FRA

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URE

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261,

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$

32

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$

293,

000

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ditio

nal w

ater

cos

tsIN

FRA

LEIS

URE

CEN

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YMCA

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0,00

0$

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2,40

9$

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5,00

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$

6,87

2$

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crea

se to

ant

icip

ated

exp

endi

ture

INFR

A RD

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TRA

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50,0

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5,00

0)$

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thro

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ut P

&G

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and

incr

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d cu

stom

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ques

tsIN

FRA

STO

RMW

ATER

DRA

INAG

E M

TCE

135,

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$

(1

5,00

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120,

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N

ot re

quire

d ba

sed

on p

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for J

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June

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$

22

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ced

cost

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FRA

WKS

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FF M

EETI

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30,0

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20,0

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ot re

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sed

on Y

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117,

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105,

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ut P

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budg

etIN

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11,0

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plet

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of fi

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MM

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8,75

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et to

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VIS

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et b

y in

crea

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inco

me

MU

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M E

DUCA

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N &

CU

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ON

4,

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5,

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ease

d to

act

ual e

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reRD

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NG

15,0

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10

,000

$

25,0

00$

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ditio

nal e

xpen

ditu

re

16

Page 36

OPE

RATI

NG

VAR

IAN

CES

Inco

me

- Ope

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g Ad

just

men

tsCu

rren

t Bud

get

Adju

stm

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AL D

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nt re

ceiv

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K SH

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o be

rece

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DEV

YTH

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1,

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ced

to g

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to b

e re

ceiv

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AR C

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PL M

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LL D

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me

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com

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N R

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G RE

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nts

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NC

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EIN

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icit

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17

Page 37


CapitalBudget Update

As at 31 December 2017

18

Page 38

Capi

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19

Page 39

Capi

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Date

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stm

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p 17

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Page 40

Capi

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Page 43


Long TermFinancial Plan

For the period ending June 2028

24

Page 44

Year Ended 30 June: 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028Audited Estimate Plan Plan Plan Plan Plan Plan Plan Plan Plan Plan

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10$ $ $ $ $ $ $ $ $ $ $ $

INCOMERates 19,863,456 19,810,243 20,206,448 20,610,578 21,022,790 21,443,247 21,872,112 22,309,554 22,755,745 23,210,860 23,675,077 24,148,578 Statutory Charges 312,930 323,160 329,624 336,216 342,941 349,800 356,797 363,932 371,212 378,637 386,210 393,934 User Charges 3,699,651 3,885,415 3,963,122 4,042,385 4,123,232 4,205,698 4,289,811 4,375,607 4,463,119 4,552,381 4,643,429 4,736,298 Grants, subsidies, contributions 7,557,882 3,144,466 5,056,353 5,091,238 5,126,385 5,161,795 5,197,471 5,233,414 5,269,627 5,306,112 5,342,870 5,379,904 Investment Income 34,197 32,000 6,395 11,643 31,226 26,597 33,828 24,713 28,452 24,825 35,142 30,799 Reimbursements 93,128 97,500 99,450 101,439 103,468 105,537 107,648 109,801 111,997 114,237 116,522 118,852 Other Income 1,119,729 1,244,776 1,269,672 1,295,065 1,320,966 1,347,385 1,374,333 1,401,820 1,429,856 1,458,453 1,487,622 1,517,374

Total Revenues 32,680,973 28,537,560 30,931,064 31,488,564 32,071,008 32,640,059 33,232,000 33,818,841 34,430,008 35,045,505 35,686,872 36,325,739

EXPENSESEmployee costs 9,757,286 10,547,447 10,737,301 10,930,572 11,127,322 11,327,614 11,531,512 11,739,079 11,950,383 12,165,490 12,384,468 12,607,389 Materials, contracts & other expenses 12,718,755 12,544,156 12,778,315 13,017,149 13,260,753 13,509,224 13,762,656 14,021,151 14,284,808 14,553,731 14,828,027 15,107,802 Depreciation 6,812,948 6,868,216 7,028,264 7,040,705 6,820,603 7,155,249 7,529,028 7,713,848 7,653,056 7,819,162 8,240,337 8,850,964 Finance Costs 218,886 177,333 256,923 242,866 125,059 - - - - - - -

Total Expenses 29,507,875 30,137,152 30,800,803 31,231,292 31,333,737 31,992,087 32,823,196 33,474,078 33,888,247 34,538,383 35,452,832 36,566,155

OPERATING SURPLUS/(DEFICIT) BEFORE CAPITAL AMOUNTS 3,173,098 (1,599,592) 130,261 257,272 737,271 647,972 408,804 344,763 541,761 507,122 234,040 (240,416)

Net gain/(loss) on disposal or revaluations (624,661) 110,755 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Amounts specifically for new assets 1,117,963 1,767,074 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000

NET SURPLUS/(DEFICIT) 3,666,400 278,237 680,261 807,272 1,287,271 1,197,972 958,804 894,763 1,091,761 1,057,122 784,040 309,584

Other Comprehensive IncomeChanges in revaluation surplus - IPP&E (2,290,218) - - - 6,464,566 13,052,050 - - - 6,663,904 14,853,075 - Impairment (expense) / asset revaluation reserve 339,611 - - - - - - - - - - - Total Other Comprehensive Income (1,950,607) - - - 6,464,566 13,052,050 - - - 6,663,904 14,853,075 - TOTAL COMPREHENSIVE INCOME 1,715,793 278,237 680,261 807,272 7,751,837 14,250,022 958,804 894,763 1,091,761 7,721,026 15,637,115 309,584

CITY OF WHYALLA10 YEAR LONG TERM FINANCIAL PLAN

ESTIMATED COMPREHENSIVE INCOME STATEMENT

25

Page 45



ASSETSCurrent AssetsCash & Equivalent Assets 5,073,041 159,884 291,082 780,655 664,930 845,697 617,826 711,296 620,613 878,543 769,972 3,060,879 Trade & Other Receivables 3,437,627 3,231,308 3,226,218 3,226,533 3,226,848 3,227,163 3,227,478 3,227,793 3,228,108 3,228,423 3,228,738 3,229,054 Inventories 158,328 158,407 158,486 158,565 158,644 158,723 158,802 158,881 158,960 159,039 159,119 159,199

Total Current Assets 8,668,996 3,549,599 3,675,786 4,165,753 4,050,422 4,231,583 4,004,106 4,097,970 4,007,681 4,266,005 4,157,829 6,449,132

Non-Current AssetsReceivables 5,405 - - - - - - - - - - - Investment Property 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 3,153,747 Infrastructure, Property, Plant & Equipment 234,446,078 239,521,286 239,427,022 237,100,317 242,118,280 256,251,081 257,493,053 258,355,205 259,597,149 267,121,891 282,929,629 281,011,665 Inventories 227,496 - - - - - - - - - - -

Total Non-Current Assets 237,832,726 242,675,033 242,580,769 240,254,064 245,272,027 259,404,828 260,646,800 261,508,952 262,750,896 270,275,638 286,083,376 284,165,412 Total Assets 246,501,722 246,224,632 246,256,555 244,419,817 249,322,449 263,636,411 264,650,906 265,606,922 266,758,577 274,541,643 290,241,205 290,614,544

LIABILITIESCurrent LiabilitiesTrade & Other Payables 1,696,771 1,699,100 1,686,201 1,708,303 1,712,965 1,726,492 1,735,691 1,747,178 1,757,638 1,768,732 1,779,627 1,790,742 Borrowings 6,268,853 5,820,272 5,619,999 2,893,909 - - - - - - - - Provisions 2,657,656 2,780,000 2,520,000 2,577,971 2,618,013 2,668,346 2,714,758 2,764,440 2,813,788 2,864,644 2,916,103 2,968,646

Total Current Liabilities 10,623,280 10,299,372 9,826,200 7,180,183 4,330,978 4,394,838 4,450,449 4,511,618 4,571,426 4,633,376 4,695,730 4,759,388

Non-Current LiabilitiesTrade & Other Payables - - - - - - - - - - - - Borrowings 125,273 125,000 - - - - - - - - - - Provisions 49,182 50,166 - 2,007 2,007 2,087 2,167 2,251 2,337 2,427 2,520 2,617 Capping & Closure Provision 1,252,095 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965 1,019,965

Total Non-Current Liabilities 1,426,550 1,195,131 1,019,965 1,021,972 1,021,972 1,022,052 1,022,132 1,022,216 1,022,302 1,022,392 1,022,485 1,022,582 Total Liabilities 12,049,830 11,494,503 10,846,165 8,202,155 5,352,950 5,416,890 5,472,581 5,533,834 5,593,728 5,655,768 5,718,215 5,781,970

NET ASSETS 234,451,892 234,730,129 235,410,390 236,217,662 243,969,499 258,219,521 259,178,325 260,073,088 261,164,849 268,885,875 284,522,990 284,832,574

EQUITYAccumulated Surplus 35,982,561 37,260,798 37,941,059 38,748,331 40,035,602 41,233,574 42,192,378 43,087,141 44,178,902 45,236,024 46,020,064 46,329,648 Asset Revaluation Reserve 197,172,880 197,172,880 197,172,880 197,172,880 203,637,446 216,689,496 216,689,496 216,689,496 216,689,496 223,353,400 238,206,475 238,206,475 Other Reserves 1,296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 TOTAL EQUITY 234,451,892 234,730,129 235,410,390 236,217,662 243,969,499 258,219,521 259,178,325 260,073,088 261,164,849 268,885,875 284,522,990 284,832,574

- - - - - - - - - - - -


ESTIMATED STATEMENT OF FINANCIAL POSITION

26

Page 46



CASH FLOWS FROM OPERATING ACTIVITIESReceiptsRates 19,584,334 19,859,315 20,205,331 20,611,292 21,022,590 21,443,510 21,872,148 22,309,708 22,755,845 23,210,992 23,675,198 24,148,708 Statutory Charges 337,791 323,160 329,624 336,216 342,941 349,800 356,797 363,932 371,212 378,637 386,210 393,934 User Charges 3,846,849 4,043,454 3,963,122 4,042,385 4,123,232 4,205,698 4,289,811 4,375,607 4,463,119 4,552,381 4,643,429 4,736,298 Grants, subsidies, contributions 8,124,723 3,144,763 5,055,999 5,091,690 5,126,435 5,162,049 5,197,625 5,233,620 5,269,809 5,306,308 5,343,061 5,380,100 Investment Income 95,250 31,821 6,393 11,641 31,224 26,595 33,826 24,711 28,450 24,823 35,140 30,797 Reimbursements 102,441 95,204 99,450 101,439 103,468 105,537 107,648 109,801 111,997 114,237 116,522 118,852 Other Income 2,786,618 1,244,776 1,269,672 1,295,065 1,320,966 1,347,385 1,374,333 1,401,820 1,429,856 1,458,453 1,487,622 1,517,374

PaymentsEmployee costs (9,909,022) (10,423,340) (11,048,860) (10,868,557) (11,086,954) (11,276,007) (11,484,251) (11,688,321) (11,900,058) (12,113,592) (12,331,985) (12,553,797) Materials, contracts & other expenses (14,952,724) (12,544,589) (12,788,742) (12,998,642) (13,256,659) (13,497,800) (13,754,808) (14,011,408) (14,275,913) (14,544,309) (14,818,768) (15,098,359) Finance Costs (255,755) (177,333) (256,923) (242,866) (125,059) - - - - - - -

Net Cash provided by (or used in) Operating Activities 9,760,505 5,597,231 6,835,066 7,379,663 7,602,184 7,866,767 7,993,129 8,119,470 8,254,317 8,387,930 8,536,429 8,673,907

CASH FLOWS FROM INVESTING ACTIVITIESReceiptsAmounts Specifically for New/Upgraded Assets 1,117,963 1,767,074 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 Sale of Renewed/Replaced Assets 12,478 110,755 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Sale of Surplus Assets 92,624 - - - - - - - - - - - Pcds of disposal - Real Estate Devel. - - - - - - - - - - - Repayments of Loans by Community Groups 4,738 5,061 5,405 - - - - - - - - - PaymentsExpenditure on Renewal/Replacement of Assets (3,710,749) (7,157,856) (5,441,000) (3,679,000) (5,153,000) (7,796,000) (8,355,000) (7,450,000) (8,274,000) (8,075,000) (8,535,000) (5,800,000) Expenditure on New/Upgraded Assets (1,945,131) (4,786,568) (1,493,000) (1,035,000) (221,000) (440,000) (416,000) (1,126,000) (621,000) (605,000) (660,000) (1,133,000) Loans Made to Community Groups - - - - - - - - - - - - Net Cash Provided by (or used in) Investing Activities (4,428,077) (10,061,534) (6,378,595) (4,164,000) (4,824,000) (7,686,000) (8,221,000) (8,026,000) (8,345,000) (8,130,000) (8,645,000) (6,383,000)

CASH FLOWS FROM FINANCING ACTIVITIESReceiptsProceeds from Borrowings - - - - - - - - - - - - PaymentsRepayments of Borrowings (962,763) (448,854) (325,273) (2,726,090) (2,893,909) - - - - - - - Net Cash provided by (or used in) Financing Activities (962,763) (448,854) (325,273) (2,726,090) (2,893,909) - - - - - - -

Net Increase/(Decrease) in cash held 4,369,665 (4,913,157) 131,198 489,573 (115,725) 180,767 (227,871) 93,470 (90,683) 257,930 (108,571) 2,290,907

Opening cash, cash equivalents or (bank overdraft) 703,376 5,073,041 159,884 291,082 780,655 664,930 845,697 617,826 711,296 620,613 878,543 769,972

Closing cash, cash equivalents or (bank overdraft) 5,073,041 159,884 291,082 780,655 664,930 845,697 617,826 711,296 620,613 878,543 769,972 3,060,879

CITY OF WHYALLA10 YEAR LONG TERM FINANCIAL PLANESTIMATED CASH FLOW STATEMENT

27

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ACCUMULATED SURPLUSBalance at end of previous reporting period 32,693,019 35,982,561 37,260,798 37,941,059 38,748,331 40,035,602 41,233,574 42,192,378 43,087,141 44,178,902 45,236,024 46,020,064 Net Result for Year 3,666,400 278,237 680,261 807,272 1,287,271 1,197,972 958,804 894,763 1,091,761 1,057,122 784,040 309,584 Transfers to Other Reserves 554,729 1,000,000 - - - - - - - - - - Transfers from Other Reserves (931,587) - - - - - - - - - - - Balance at end of period 35,982,561 37,260,798 37,941,059 38,748,331 40,035,602 41,233,574 42,192,378 43,087,141 44,178,902 45,236,024 46,020,064 46,329,648

ASSET REVALUATION RESERVELand 16,924,562 16,924,562 16,924,562 16,924,562 19,481,057 19,481,057 19,481,057 19,481,057 19,481,057 22,248,289 22,248,289 22,248,289 Land Improvements: Irrigation, Playgrounds & Street Furniture 3,739,478 3,739,478 3,739,478 3,739,478 3,739,478 5,602,820 5,602,820 5,602,820 5,602,820 5,602,820 7,779,464 7,779,464 Buildings 14,918,001 14,918,001 14,918,001 14,918,001 16,775,102 16,775,102 16,775,102 16,775,102 16,775,102 18,383,008 18,383,008 18,383,008 Roads Footpaths & Runway assets 144,433,167 144,433,167 144,433,167 144,433,167 144,433,167 155,621,875 155,621,875 155,621,875 155,621,875 155,621,875 168,298,306 168,298,306 Stormwater 17,157,672 17,157,672 17,157,672 17,157,672 18,843,815 18,843,815 18,843,815 18,843,815 18,843,815 20,711,252 20,711,252 20,711,252 Plant & Equipment - - - - 253,538 253,538 253,538 253,538 253,538 674,867 674,867 674,867 Furniture & Fittings - - - - 76,747 76,747 76,747 76,747 76,747 76,747 76,747 76,747 Landfill assets - - - - - - - - - - - - Other Assets - - - - 34,542 34,542 34,542 34,542 34,542 34,542 34,542 34,542 Work In Process - - - - - - - - - - - - Balance at end of period 197,172,880 197,172,880 197,172,880 197,172,880 203,637,446 216,689,496 216,689,496 216,689,496 216,689,496 223,353,400 238,206,475 238,206,475

OTHER RESERVESBalance at end of previous reporting period 919,593 1,296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 Transfers from Accumulated Surplus (554,729) (1,000,000) - - - - - - - - - - Transfers to Accumulated Surplus 931,587 - - - - - - - - - - - Balance at end of period 1,296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451 296,451

TOTAL EQUITY AT END OF REPORTING PERIOD 234,451,892 234,730,129 235,410,390 236,217,662 243,969,499 258,219,521 259,178,325 260,073,088 261,164,849 268,885,875 284,522,990 284,832,574

- - - - - - - - - - - -


ESTIMATED STATEMENT OF CHANGES IN EQUITY

28

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Operating Revenues 32,680,973 28,537,560 30,931,064 31,488,564 32,071,008 32,640,059 33,232,000 33,818,841 34,430,008 35,045,505 35,686,872 36,325,739 less Operating Expenses 29,507,875 30,137,152 30,800,803 31,231,292 31,333,737 31,992,087 32,823,196 33,474,078 33,888,247 34,538,383 35,452,832 36,566,155 Operating Surplus/(Deficit) before Capital Amounts 3,173,098 (1,599,592) 130,261 257,272 737,271 647,972 408,804 344,763 541,761 507,122 234,040 (240,416)

Less: Net Outlays on Existing AssetsCapital Expenditure on Renewal/Replacement of Existing Assets 4,324,527 7,157,856 5,441,000 3,679,000 5,153,000 7,796,000 8,355,000 7,450,000 8,274,000 8,075,000 8,535,000 5,800,000 less Depreciation, Amortisation & Impairment 7,223,006 6,868,216 7,028,264 7,040,705 6,820,603 7,155,249 7,529,028 7,713,848 7,653,056 7,819,162 8,240,337 8,850,964 less Proceeds from Sale of Replaced Assets 46,118 110,755 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000

(2,944,597) 178,885 (1,637,264) (3,411,705) (1,717,603) 590,751 775,972 (313,848) 570,944 205,838 244,663 (3,100,964)

Less: Net Outlays on New and Upgraded AssetsCapital Expenditure on New/Upgraded Assets 1,904,546 4,786,568 1,493,000 1,035,000 221,000 440,000 416,000 1,126,000 621,000 605,000 660,000 1,133,000 less Amounts Specifically for New/Upgraded Assets 1,117,963 1,767,074 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 less Proceeds from Sale of Surplus Assets 92,624 - - - - - - - - - - -

693,959 3,019,494 993,000 535,000 (279,000) (60,000) (84,000) 626,000 121,000 105,000 160,000 633,000

Net Lending / (Borrowing) for Financial Year 5,423,736 (4,797,971) 774,525 3,133,977 2,733,874 117,221 (283,168) 32,611 (150,183) 196,284 (170,623) 2,227,548

2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028KEY FINANCIAL INDICATORS Audited Estimate Plan Plan Plan Plan Plan Plan Plan Plan Plan Plan

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10Operating Surplus / (Deficit) - $'000 3,173,098 (1,599,592) 130,261 257,272 737,271 647,972 408,804 344,763 541,761 507,122 234,040 (240,416)Operating Surplus Ratio - % 10% (6)% 0% 1% 2% 2% 1% 1% 2% 1% 1% (1)%Net Financial Liabilities - $'000 3,539,162 8,103,311 7,328,865 4,194,967 1,461,172 1,344,030 1,627,277 1,594,745 1,745,007 1,548,802 1,719,505 (507,963)Net Financial Liabilities Ratio - % 11% 28.4% 23.7% 13.3% 4.6% 4.1% 4.9% 4.7% 5.1% 4.4% 4.8% (1.4)%Asset Sustainability Ratio - % 58% 116% 100% 101% 143% 184% 83% 90% 192% 122% 820% #DIV/0!Underlying Operating Surplus / (Deficit) - $'000 995,867 577,639 130,261 257,272 737,271 647,972 408,804 344,763 541,761 507,122 234,040 (240,416)Underlying Operating Surplus Ratio - % 3% 2% 0% 1% 2% 2% 1% 1% 2% 1% 1% (1)%


SUMMARY STATEMENT INCLUDING FINANCING TRANSACTIONS

29

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13.2 COMMUNITY DEPARTMENT

13.2.1 Works in Progress Council Meeting 22 January 2018 Author’s Title: Director People, Culture and Community Director: George Benzier Department: Community File No.: 0‐3 Annexure – Nil



Yes No Yes No


PURPOSE To receive the Works in Progress report for the Community Department. SUMMARY This report provides an overview of activities underway within the Community Department. RECOMMENDATION That Council receive and note the Community Works in Progress report.

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13.2.1 Works in Progress REPORT BACKGROUND The attached report summarises activities and projects that are currently in progress within the Community Department. DISCUSSION Arts and Culture This month, the Arts and Cultural Facilitator has installed a travelling exhibition titled, Craft Anonymous, at the Middleback Arts Centre. This exhibition has been touring South Australia throughout 2016 and 2017 and will be available for viewing until 19 January. There has been a meeting with Country Arts SA regarding the Whyalla Art Prize and what Council’s intentions for this are moving forward. Country Arts are keen to have a discussion with Council regarding what they wish to be the focus of this event in the future. There has been extensive work on the program of performers for the UneARTh Festival for 2018, as well as community engagement and a program of guerilla marketing. Internationally acclaimed circus troupe, Gravity and Other Myths out of Adelaide, will be coming to Whyalla for a residency at the Middleback Arts Centre and 10 days of deep engagement with local groups. This will include workshops, talks, backstage experiences, sensory tours and special events held in the community with two showings of their new work “Backbone” during their tenure. The Arts and Cultural Facilitator was also involved with the Plaza Street Christmas Party and the McRitchie Pageant Christmas event. Sport and Rec 11 – 13 December 2017 – STARCLUB Field Officer Conference – Kadina All Field Officers throughout the State, as well as staff from the Office for Recreation and Sport, met in Kadina for a regional conference. The conference was a chance for Field Officers to discuss what is happening throughout the regions as well as updates from the Officer for Recreation and Sport. The draft of the next Field Officer Strategic Plan for 2018‐2021 was also developed. This is now being formalised for printing.

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A tour of the region and sports facilities was undertaken on the final day. Facilities visited included the Wallaroo Rail Trail and Recreation Space and the site for the new hockey/soccer precinct. The Final precinct visited was the new Copper Coast Sport and Leisure Centre. The Chief Executive Officer of the Copper Coast Council, Mr Peter Harder, took the group around the facility, which is near its completion. This facility will host basketball, tennis, swimming, as well as a gym to name a few. The main football/cricket ground is also in this precinct. 14 December 2017 – Meeting with the Whyalla Cycling Club Met with the Whyalla Cycling to discuss the Junior State Criterium Championships, which the Club is hosting on Sunday 11 February. The Championships are for U13, U15 and U17’s to compete in. The Club will also be hosting a carnival on the Saturday. 20 December 2017 – Announcement of Active Club Round 44 – Successful Applicants Successful applicants from Round 44 of the Active Club Program was announced just before Christmas, with two local associations successful in obtaining funds. The Whyalla Hockey Association were successful in gaining $5,000 and the Whyalla Cricket Association were successful with $4,780. These funds will be used by the associations to deliver programs and purchase equipment. The objective of the Active Club Program (ACP) is to provide funding support to active recreation and sporting clubs to further develop the programs and services they provide within the community and to support the South Australian Strategic Plan’s sport and recreation target (T83) “to increase the proportion of South Australians participating in sport or physical recreation at least once per week to 50 percent by 2020.” Library Library staff have been busy during the summer holidays with a number of children’s activities planned. One of the activities is a ‘Hide and Seek’ exercise where the child is challenged to find objects. The excitement on the children’s faces, as they search around the library looking for objects, is very rewarding. Once an object is found, the child marks it off their find sheet and once completed they can choose a reward from library staff. Another popular activity is the Summer Holiday Challenge, where children receive an activity booklet and do as many activities within the book as possible. After 5 and 9 activities are completed, the child receives a voucher to choose a craft from the library craft box. On Sunday 21 January, there will be a family day activity where children and parents will be able to use their creativity to make something out of cardboard or cartons. Being held on the weekend, will allow more flexibility for working parents to engage in this activity with their child. Over the past month, demand for community rooms have been high. The rooms have constantly been booked out by local community groups and visiting groups/organisation’s.

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Youth Development Officer International Day of People with Disability On Sunday 2 December, the Youth Advisory Committee (YAC) held a disabled‐friendly event at the Whyalla foreshore. This event came from an idea that Cyanne Westerman put to the YAC Committee; the day was a huge success. The day started with opening speeches by Deputy Mayor, Jenny Barnes and Cyanne Westerman. Entertainment was provided on the day by three local talented young ladies, Emily Rawlings, Jasmine Moder and Brie Ryan. Thirteen disability providers/community groups were on hand to provide activities and supply information to consumers on many subjects including employment and the National Disability Insurance Scheme (NDIS). Activities were aplenty which included Drumbeat classes held by Alison Homes of YMCA Y‐Day Options, Christmas bauble‐making by Plaza Youth Centre, face painting, sensory play area, sand art by D’faces, and much more. The highlight of the day was having Joel from the Push Mobility team on‐site to demonstrate and facilitate the use of the beach wheelchairs and roll‐out beach mats. Many locals used the on‐line booking system to secure their booking for the beach wheelchairs. On the day, there were a choice of two chairs supplied by Push Mobility, the DaVinci and Mobi‐Chair. Council also collaborated with the Whyalla Access Group and had use of the group’s chairs on the day; this was worthwhile as it gave the group the opportunity to talk to Push Mobility’s representative, Joel O’Really on issues they have encountered. It was fantastic to see the lightweight roll‐out beach mat system, Mobi‐Mat in use on the day; this was a valuable experience in understanding the usage of the system for the future – if Whyalla was to follow down the path of introducing the mats to the community. The highlighted of the day was seeing people who have been unable to access the beach for many years, enjoying the seafront. Cyanne and Zia Westerman have not been able to access the beach for 15 years; this was a great day for them and many other local people living with mobility issues. The YAC are already planning for International Day of People with Disability 2018.

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South Australian Youth Week‐ Grant Funding The YAC were again successful in gaining funding of $3,000 for the hosting SA Youth Week events. The theme for 2018 is ‘Your Future – Your Way’ which will inspire young people to achieve their goals in ways that suit their unique circumstances and needs, and highlight the myriad of significant contributions they can and do make to broad and complex social issues. The YAC is in the process of planning its Youth Week activities which will be held during the period 13‐22 April; keep your eyes peeled for the news of our exciting fun initiatives! Pictures in Your Park ‘Pictures in your Park’ is an initiative brought to you by the Whyalla YAC for the January school holiday period. The idea is to bring free movies to the smaller parks in Whyalla. The parks chosen are looking particularly superb and right in the middle of residential areas. The YAC have recently purchased a commercial popcorn machine which will be fitted into the YAC Shack – we are now a one‐stop entertainment caravan! The YAC have confirmed and are showing the following movies:

Saturday 20 January – Sing ( G 108 minutes) – Abraham Reserve, Abraham Drive

Tuesday 23 January – Middle School – Worst Year of my Life (PG 92 minutes), Wilson Park

Thursday 25 January – Moana (PG 113 minutes) – Parfitt Reserve, Parfitt Street Community Development Sea Rescue Squadron The Sea Rescue Squadron Committee approached Council to assist them with a grant application to rejuvenate their car parking area. Currently, the car parking is in poor condition with many pot holes evident. The grant will be used to seal the car park and line mark to define the parking bays. This work will result in safety improvements, reduce the chance of accidents/incidences, particularly amongst the users of the site, many of which are retirees. The grant was submitted under the RAA Safety Grants program.

Photos above show the ad‐hoc parking area and the poor condition of the car park

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Memorial Garden An approach has been made by the Whyalla Victims of Domestic Violence Group, to establish a memorial space within the city. Appropriate locations are being considered with a space in Ada Ryan Gardens being identified as one of the preferred sites. The space will allow those people who have suffered domestic violence, their families or friends, a peaceful location in which to sit and reflect in a tranquil setting. The next stage of the project will involve further consultation and the development of a concept design. Aboriginal Community Focus Group The December meeting of the Aboriginal Community Focus Group discussed some of the issues facing each of the service providers such as crime incidences, school absenteeism, parent education and youth camps. School absenteeism was discussed at length with plans to invite key people along to the next meeting to look at this issue in more depth. CO.AS.IT.SA CO.AS.IT.SA is a South Australian Italian Assistance Association that supports existing programs and responds to the growing demand for services for the ageing Italian community. Their Mission Statement is ‘Advancing the wellbeing of ageing Italo‐Australians with access to information, support, advocacy, services and programs that promote a fulfilling life’. Two of the staff from CO.AS.IT.SA undertook a regional visit to Port Pirie, Port Augusta and Whyalla in December to meet to discuss any issues and/or opportunities facing those communities. Council staff met with them along with a couple of community representatives which was followed by a visit to Club Italico. Financial Implications – Nil Strategic Plan

Strategy 1.1.1 – Regularly inform the community of Council activities, decisions and actions Legislation – Nil Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Nil Environmental Implications – Nil Communication – Not applicable Conclusion

Staff within the Community Department are continuing to work on various projects pertaining to the area, with successful outcomes achieved.

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13.2 COMMUNITY DEPARTMENT

13.2.2 Final Report for the Bennett Oval Master Plan Council Meeting 22 January 2018 Author’s Title: STARCLUB Field Officer Director: George Benzier

Department: Community File No.: 5‐160 Annexures

A – Final Report of the Bennett Oval Master Plan



Yes No Yes No


PURPOSE

One Eighty Sport and Leisure Solutions have completed the final report, including costings, for the Bennett Oval Master Plan (refer Annexure “A”). The report also includes the results of the community consultation that was conducted in November 2017.

SUMMARY

In March 2016, the review of the 2009 Whyalla Sport Facilities Master Plan was completed and adopted by the Council. The outcome of this review, was that Bennett Oval would undergo a master planning process. The Whyalla Football League and Whyalla Cricket Association had already held initial discussions to combine both sports at the precinct so that Bennett Oval would be utilised all year round. Funding from the Whyalla Football League, Whyalla Cricket Association, Council and the Office for Recreation and Sport was secured to undertake the master planning process. In February 2017, a community meeting was held to discuss the content of the project with local sporting groups, interested parties and Elected Members. This meeting was very positive and showed that the community was in favour of a multi‐use sporting facility being constructed at Bennett Oval. Following this, a community survey was undertaken to ascertain what the local community and sporting groups would like to see included at the Bennett Oval precinct. As a result of the community engagement process, the draft plan was developed and released for further public consultation.

RECOMMENDATION

That Council adopt the Bennett Oval Master Plan, attached at Annexure “A”, as the blueprint for the future of the precinct.

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13.2.2 Final Report for the Bennett Oval Master Plan REPORT BACKGROUND The Whyalla Sport Facilities Master Plan project began in April 2008, when One Eighty Sport and Leisure Solutions were selected to undertake the Master Plan project in conjunction with the Whyalla City Council. The Master Plan identified that much of the sporting infrastructure within the city was developed, over 40 years ago, when Whyalla was at its peak with a population of around 33,832 – since then, the population has declined to around 22,000. Some of the city’s sporting infrastructure has become aged, and in some cases, obsolete. In May 2009, the final Master Plan was submitted to Council for adoption. Council identified three precincts in 2012 to focus on: Memorial Oval, Jubilee Park; and the Marine Precinct. In 2013, Council decided that a site‐specific Master Plan of the Jubilee Park precinct should be undertaken. Consultation was held with current and potential user‐groups and preliminary drawings were developed. Council submitted an application for funding through the National Stronger Regions Fund, however, this application was not successful. After further discussions, it was decided in 2015 that an independent review of the 2009 Whyalla Sport Facilities Master Plan report be undertaken to ensure that the plan was still relevant to today’s needs. After a select tender process, Mike King from SGL Consulting Group was chosen to undertake this review. SGL reviewed in detail the 2009 Whyalla Sports Facilities Master Plan Report, and although the study was more than eight years old, it was assessed as being a very detailed document and still relevant. At the same time of the review being adopted by Council, it was agreed that Bennett Oval was to be the next precinct to have a Master Plan developed. DISCUSSION At the October 2017 Council meeting, the Draft of the Bennett Oval Master Plan was endorsed by the by the Elected Members to be sent out for public consultation. 78 online surveys were completed and a further 6 received in hard copy totalling 84 completed surveys. The results showed that overall, people were supportive of the facility being updated with 60% either strongly supporting or supporting it and 27% not supporting or strongly opposing it and 13% being indifferent. A number of questions specifically relating to recommendations within the plan were asked with the following being a summary of responses for each aspect:

Centralising the clubrooms - 58% supporting - 26% not supporting and - 16% indifferent

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Relocation of Bowls to the Site - 40% supporting - 37% not supporting and - 23% indifferent

Relocation of Squash to the Site - 34% supporting - 33% not supporting - 33% indifferent - 1 person skipped the question

Development of Netball courts at the Site - 48% supporting - 36% not supporting and - 16% indifferent

Development of a Family Area at the Site - 84% supporting - 10% not supporting and - 6% indifferent

Developing a Playspace - 77% supporting - 7% not supporting and - 16% indifferent

Sufficient Carparking - 41% yes - 19% no and - 40% don’t know

Support for the Cost to Develop - 60% support - 28% oppose and - 11% indifferent.

A more detailed view of the survey findings can be found in the Master Plan document. With the final report now ready for adoption, Elected Members should consider whether to adopt this plan and continue with Stage 2 for the Bennett Oval redevelopment, which includes allocating funds within Council’s budget, sourcing matching funds from an external source, a more in‐depth consultation process with potential users of the facility and general public to ensure all needs are met, further refinement of the drawings and development of a detailed budget.

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The following are recommendations for the development of the Bennett Oval Precinct: 1. That the structured sporting groups identified in this report (existing or potential users

of the precinct) endorse the Master Plan as a basis of future staged development of the site.

2. The Guiding Principles be used as a basis of current and future decision‐making regarding facility development at the precinct.

3. The carrying capacity for both ovals be determined and include an allocated percentage for community use and access.

4. A Bennett Oval Sport and Recreation Committee (BOSRC) comprising key stakeholders and Council is established for the first three years to oversee the staged development of the precinct.

5. That a plan of action is developed by the BOSRC including securing of funds and grants to implement the Master Plan.

6. A Management Plan is developed with all identified users of the precinct to ensure a co‐ordinated and sustainable model is adopted.

7. Upon securing of funding, that Stage 2 is entered into and a more detailed design for the site is undertaken.

8. The plan is reviewed in 18 months to realign priorities if necessary. Another aspect to take into consideration, is the announcement by the State Government regarding the proposed new combined high school. If this was to occur, Edward John Eyre High School (EJEHS) has been highlighted as a potential area to be developed as a sporting precinct for the city. It is ideally positioned geographically in the centre of the city, is accessible by public transport networks and close by to Westland Shopping Centre, UniSA, TAFE and the proposed new high school. Taking this announcement into consideration, Council has an opportunity to investigate both options (Bennett Oval and Edward John Eyre High Schools) to ensure that the Whyalla sporting community with have the best possible outcome in the establishment of a high quality venue. Another consideration is that there may be opportunity to assess both sites to accommodate sports that were not able to be accommodated at Bennett Oval. A new sporting precinct will position Whyalla as a regional sporting destination with the ability to attract regional, State and National level sports which will improve economic opportunities for Whyalla. Financial Implications At this stage costings for the project total $14,237,935. As stated previously, funding would need to be sought to develop the oval from all tiers of Government, other external bodies as well as potential users of the facility.

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Strategic Plan Goal 1.1 ‐ Unearth Community Pride within the City Key Issue 1.1.1 ‐ Regularly inform the community of Council activities, decision and

actions. Promote positive stories, positive image. Articulate the positive approach the City takes. Social media, real time posts.

1.1.2 ‐ Take a proactive, collaborative approach to the revitalisation of Council

services to ensure that they adapt to the changing needs and expectations of the community.

Goal 1.3 ‐ To improve the safety, health and well‐being of our community 1.3.4 ‐ To provide social /physical infrastructure for all out citizens that promote and support the health of our community through active and passive recreation opportunities. Goal 2.1 ‐ To create a city that is attractive and showcases our natural and built Key Issue 2.1.8 ‐ Develop and complete a sport and recreation Master Plan for Whyalla. Legislation – Nil Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations Sport is a major part of Whyalla’s culture and having a high quality sporting precinct will not only benefit the regular and new users of the facility, it will also attract high level sporting events from outside of Whyalla. In addition, the precinct could be used to host various community events. Community Engagement Public consultation on the Master Plan was undertaken as specified above, consisting of surveys both electronic and hard copy. The results of the surveys are at the back of the document. Environmental Implications – Nil Communication Potential users of the facility have been engaged throughout the process and have had input into the plan. In addition, an extensive community consultation process will continue to be undertaken within this next phase.

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Conclusion There has been positive discussions throughout this whole process from community members and sporting groups, with the consensus that a multi‐use sporting precinct is needed in Whyalla. Feedback from the community consultation on the draft plan is that the majority of people who undertook the survey are in favour of Bennett Oval being redeveloped. Community consultation will be ongoing throughout the next stage of the master planning process which will allow for open and transparent discussions, with results used to form the framework for the Bennett Oval Precinct.

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KK..MM BBeennnneetttt OOvvaall MMaasstteerr PPllaann

FFiinnaall RReeppoorrtt

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Annexure "A"

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K.M Bennett Oval

The primary sporting precinct for the City of Whyalla, Bennett Oval is a

multipurpose venue catering for traditional summer and winter field sports. It

also hosts events and indoor activities and is a community space accessible for

passive and unstructured recreation.

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Preamble

The K.M Bennett Oval (Bennett Oval) is a key parcel of land in the open space fabric of traditionally used by and been home to the summer and

winter sports of cricket and Australian Rules football. The site isn’t however generally accessible by the broader community for recreation and

whilst much of the infrastructure is ageing and in need of upgrade if it is to continue to meet the needs of the clubs; there is ample room for

reconfiguration to ensure full optimal use and greater access by the broader community.

The aim of this master plan therefore, is to assess all options for current and future uses of the site to allow a number of sports to better utilise the

space and facilities, whilst assessing options for greater community access and recreation. As and when the master plan has been endorsed,

further refined concepts and cost estimates will be developed to highlight a staged process for development based on priorities, funding and buy

in from all stakeholders and the broader community. For further information in relation to this project, kindly contact:

Alberto Salatino

STARCLUB Community & Recreation Field Officer

T (08) 8640 3443

E [email protected]

PO Box 126 Whyalla SA 5600

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mailto:[email protected]

Bennett Oval Master Plan

Draft Report: September 2017

Contents

Section One: Introduction 1

1.1 Project Background and Objectives 1

1.2 The Master Planning Process 2

Section Two: Site Assessment 3

2.1 Site Boundary 3

2.2 Site Overview 5

Section Three: Demand Assessment 7

3.1 Community Organisation Survey 7

3.1.1 Membership 7

3.1.2 Precinct Use 8

3.1.3 General Feedback 8

3.2 Community Meeting 11

3.2.1 Bowls 11

3.2.2 Golf Club 11

3.2.3 Central Whyalla FC 11

3.2.4 Roopina FC 11

3.2.5 Netball 11

3.2.6 Whyalla Football League 11

3.2.7 Elected Members 11

3.3 State Sporting Organisations 12

3.3.1 South Australian National Football League 12

3.3.2 South Australian Cricket Association 12

3.3.3 Netball SA 12

3.3.4 Bowls SA 12

3.3.5 Squash SA 12

3.4 Community Survey 13

3.4.1 Club Affiliation 13

3.4.2 Recreation Use of Bennett Oval 14

3.4.3 General Comments 16

3.5 Theme Development 17

Section Four: Master Plan 18

4.1 Vision Development 18

4.2 Guiding Principles 18

4.3 Site Zoning 20

4.4 Indicative Cost Assessment 27

Section Five: Summary 30

5.1 Conclusion 30

5.2 Recommendations 30

Section Six: Feedback 31

6.1 Club Affiliation 31

6.2 Support for the Master Plan 32

6.3 Master Plan Proposals 32

6.4 General Comments and Feedback 35

6.5 Written Feedback from Clubs 36

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Final Report: December 2017 1

Section One: Introduction

1.1 Project Background and Objectives

In recent years the City of Whyalla has undertaken a significant amount

of work in planning for community sport and recreation infrastructure and

developed a blueprint for its sports facilities which identified the Bennett

Oval Precinct as one of the major sporting sites in the City1 (Figure 1).

The precinct is home to the Whyalla Football Association and two

Australian Rules football clubs with Central Whyalla and Roopena

located within the boundaries although the latter is located on freehold

land owned by the club, as is the Croatia Soccer Club located to the

north of the precinct. The Whyalla Cricket Association also uses the site

and to the north east is the Fisk Street Primary School.

Initial conceptual planning for the site was undertaken by some of the

clubs in 2007 but were not however implemented and now deemed to

be outdated and in need of a stronger direction and vision for the site.

The focus of this study therefore is to assess options for land owned and

managed by Council whilst considering the needs of all users and the

broader community and to:

- Review the previous plans for the site with a view of establishing a

clear and collective vision.

- Incorporate additional sports and/or clubs to the Bennett Oval

Precinct as required and appropriate.

- Determine what infrastructure is required to meet the needs of groups

and align with modern demands.

- Preparation of conceptual options and plans.

- Preparation of a staged implementation plan.

- Provide high level costings for the overall project that will support

business decision making.

1 Whyalla Sports Facilities Master Plan; Towards the Sustained Development of Sports

Infrastructure; March 2009

Figure 1: Bennett Oval Precinct

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1.2 The Master Planning Process

The process for Master planning community sporting infrastructure is

largely two-fold and includes a ‘visioning’ stage whereby stakeholder

needs, and broader strategic factors are considered prior to a more

detailed design stage when funding has been secured and stakeholder

endorsement achieved. In essence the whole process established:

▪ A collective Vision for the site based on community and user groups

consultation and needs, likely future demand and strategic alignment

with Council, State and sporting organisation directions

▪ Understanding what ‘desired’ infrastructure will be required to meet

the vision and

▪ How the site must be managed to ensure optimal use, access, viability

and in turn clubs sustainability.

Once this has been undertaken, a clearer collective understanding will

guide current and future development, but this must be undertaken in a

staged and systematic manner to assist stakeholders to collaboratively

work toward the agreed vision. Upon endorsement, Council and

stakeholders would seek external support and funding whilst at the same

time refines management options for the site. This process is highlighted

diagrammatically in Figure 2, and forms the basis of a two-staged master

planning process with this report forming stage one.

Strategic Significance (Motivating Factors and Need)

Stakeholders Input

Site Analysis

Site Options

Schematics

Source Funding

Construction

Request for Tender

Detailed Design

Infrastructure Management

Operation

Community/Council Endorsement

Consultation

Agreed Vision

No

Approvals

Sta

ge

1: M

aste

r P

lan

nin

g

(Ben

nett

Ova

l Mas

ter

Pla

n)

Sta

ge

2: D

etai

l Des

ign

an

d C

on

stru

ct

(Out

side

the

scop

e of

this

stu

dy)

Aims and Objectives

Best Value Options

Options and Recommendations

Yes

Figure 2: Master Planning Process

Lease / Licence

Expression of Interest (If required)

Page 67



Section Two: Site Assessment

2.1 Site Boundary

The site of the council land and study area (Figure 3) is approximately

11.5 hectares (ha) and comprises the following facilities:

1. Northern Training Oval: This area is currently

not used for competitive football or cricket due to

its condition and to a lesser extent its orientation,

but is used by Touch football along the western

side of the oval

2. Southern Oval: The main sporting arena on

the site is the southern oval which is used mainly for

football with cricket expressing an interest in a turf

wicket to enable competitions to be played at the

precinct.

3. Central Whyalla Football Club: With a lease

on the land on which the clubroom sits and a

permit to use oval 1, the Central Whyalla Football

clubrooms comprises bar, function areas, recently

renovated kitchen and ancillary change rooms

and a shed converted into a gymnasium.

4. Centrals Cricket Nets: The Central Whyalla

Football Club own two cricket nets located to the

south of oval 1located on land leased from

Council.

Figure 3: Bennett Oval Precinct and Site

Boundaries

1

3

2

4

5

6 9

7

8

Croatia Soccer Club

Fisk Primary School

Roopena Football Club

Study Area Boundary

10

8

8

11

Page 68



5. Centrals Car Park: the car park located to

the south of the Centrals clubroom is physically

located within the northern fenced boundary, but

the land title lies within the southern aspect of the

precinct.

6. Whyalla Football League Admin: The WFL

use two small outbuildings located on the western

boundary of the site as an administration site for

the league

7. Grandstand: The main viewing area and

change room for the southern oval is located on

the western boundary. Raised terraces are

located wither side and shipping containers are

used as a canteen and bar to the southern end of

the grandstand.

8. Oval Car Parking: located around the main

oval are car parking areas traditional to many

country and regional community ovals.

9. Roopena Cricket Nets: located on to

the south of the Roopena Football Club are

cricket nets leased from Council by the club.

The nets are located on Council land and

within the footprint of the precinct study area.

10. Toilets: located to south of the

Roopena cricket nets are public toilets for

spectator and public use on the eastern side

of the oval.

11. Scoreboard: A relatively new

electronic scoreboard is located on the

eastern boundary opposite the main

grandstand.

Page 69



2.2 Site Overview

An initial assessment of the site and some of the key considerations and

layout include the following:

▪ Open Space

The site is approximately 12ha in size and is open with very little natural

habitat, vegetation or shade. Whilst there may be a ‘sufficient’ amount

of space; most is undeveloped and unembellished and combined with

lack of vegetation and ‘openness’ to the elements, can be an

unpleasant environment with wind and heat in summer, and rain and

adverse conditions in winter.

▪ Community Recreation

The precinct has very little by way of community recreation and outside

of sporting use is generally not accessible. The southern site is fenced and

locked by the lessee outside and is therefore not used by the community,

and the northern oval is open to the public but offers limited recreational

value.

▪ Public Facilities and amenities

Public toilets are available on the eastern aspect of the main oval, but as

with recreation facilities, the site is void of amenities for the general public

such as water, shelter, seating and shade.

▪ Access and Traffic

Formal access to the southern oval is via the McDougall Sturt Avenue to

the west of the precinct, with game day entry also accessible off

Viscount Slim Avenue to the south. Car parking is available around the

oval to the rear of the WFL grandstand on match days.

The northern oval and access to the Central Whyalla Football Club is also

off McDougall Sturt Avenue but a separate ungated entry with car

parking to the south of the clubroom.

Whilst the site boasts plenty of open space, much is not accessible given the southern oval is

fenced and leased to the Whyalla Football League.

Restricted access and lack of public amenities means the site is not conducive to support

community recreation. Its ‘openness’ means it can be unwelcoming and uncomfortable for

spectators particularly during inclement weather such as wind, rain and heat.

Car parking is available around the southern oval on and to the rear of the grandstand on

match days. Access to the northern oval is via the Central Whyalla Clubroom with car

parking top its south.

Page 70



▪ Club Facilities

The main grandstand and Whyalla Football League (WFL) club room was

upgraded in 1990 but is ageing and not meeting the demands of modern

sporting infrastructure. The building is predominantly used as a change

facility and storage area, with a small admin area for football

administrators. The WFL also have a small transportable building to the

rear of the grandstand which is used as its main headquarters for the

football league in Whyalla.

The Central Whyalla Clubroom is located on Council land and although

the car park to its south is used by the club, this lies in the footprint of land

leased to the WFL and the southern oval site. The club has recently had

upgrades to its kitchen and it has a basic gymnasium in a tin shed to the

north of the club which is used predominantly by football club.

The Roopena Football Club (RFC) owns their site freehold and is a modern

facility. The club has recently purchased land to the north of the site but

as yet is to determine what this will be used for.

▪ Sports Surfaces and Facilities

The main southern oval is the premier ground for football in Whyalla but

as yet is not used for summer sports such as cricket. The Whyalla Cricket

Association (WCA) and the South Australian Cricket Association (SACA)

are keen to see this occur for Bennett Oval to be the second major

facility to host turf cricket matches.

The southern oval is floodlit although night games are generally not

favoured due to the associated power costs. The northern oval has basic

lighting suitable only for training and touch football and it also has a

concrete wicket pitch which is not used due to its state.

On site catering for football is from a transportable container and the grandstand ageing

and not meeting modern demands. The WFL administration is a prefabricated building to

the rear of the grandstand

The Central Whyalla Football club is on land leased from Council and has had recent

renovations to its kitchen. The Roopena Football Club is located on freehold land to the east

to the site and the club leases land from council for cricket net use.

The northern oval is leased by the CWFC who sub lease to touch football and use it for their

own training. There is a hard cricket wicket which is not used, and the club has 2 cricket nets

and uses the northern n oval for training.

Page 71



Section Three: Demand

Assessment Consultation was undertaken to seek feedback regarding needs, desires

and aspirations for the precinct from both user and non-user groups of as

well as the broader community in relation to recreational access and use.

3.1 Community Organisation Survey

Thirteen (13) responses were received from ten (10) organisations

including:

▪ South Australian Cricket Association (x2)

▪ Roopena Football Club

▪ Roopena Cricket Club (x2)

▪ Whyalla Football League

▪ Whyalla Cricket Association

▪ North Whyalla Cricket Club (x2)

▪ North Whyalla Football Club

▪ Weroona Bay Football Club

▪ Whyalla Football League Umpires Association

▪ Whyalla Eight Ball Association

The following is a summary of their responses and comments regarding

the current and future use of the site.

3.1.1 Membership

Clubs were asked to provide an overview of the club to include an

approximate breakdown of membership to assist in determining size and

potential demand for existing and any proposed facilities. Of the five

responses the club with the largest memberships was the Roopena

Football Club but this may be attributed to social membership associated

with the club.

As would be expected, the Whyalla Football League as an entity of all

clubs in the City has the highest participation regarding players, and

whilst SACA stated 115,000 memberships, this is a state-wide number and

not directly relating to the City with numbers not supplied by either

respondent.

The Whyalla Cricket Association didn’t supply figures, but the North

Whyalla Cricket Club stated a membership between 60 and 70 with junior

/ senior ratio being relatively even and same with the Roopena Cricket

Club which stated between 70-80 and an approx. 40-60 split in favour of

juniors.

Both Weroona Bay and North Whyalla Football Clubs stated high

memberships which may include social members and the Umpires

Association also showing high membership at 120 and a 50/50 split (Table

1)

Name of organisation Year

formed

Approx.

mbshp.

%

seniors

%

juniors

South Australian Cricket Association 1871 115,000 40 60

South Australian Cricket Association 1930 na 80 20

Roopena Football Club 1967 80 60 40

Roopena Cricket Club 1968 80 40 60

Roopena Cricket Club 1974 70 40 60

Whyalla Football League na 200 35 65

Whyalla Cricket Association na na na na

North Whyalla Cricket Club 1947 60 45 55

North Whyalla Cricket Club na 70 50 50

North Whyalla Football Club 1919 120 50 50

Weroona Bay Football Club 1968 150 40 60

Whyalla Football Umpires Association na 120 50 50

Whyalla Eight Ball Association 1994 90 50 50

Table 1: Organisational Membership

Page 72



3.1.2 Precinct Use

Ten (10) groups said they used the precinct and three (3) saying they

didn’t (Figure 4).

Six (6) of the ten stated they used the Roopena Cricket nets and two (2)

Centrals cricket nets.

Six (6) said they used the main oval for games with only three (3) saying

they used the northern oval for games. A further four (4) used the main

oval for training but no club used the northern oval for training.

Of the three (3) that don’t use the precinct (the North Whyalla Cricket

Club x 2 and the Whyalla Eight Ball Association), only the former said they

would wish to use it in the future.

3.1.3 General Feedback

Clubs were asked several questions regarding their short, medium and

long term needs for the site as well as suggested other improvements and

general comments relating to its enhancement and future use. Table 2

on the following page provides a summary of comments.

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

60.0% 60.00%

40.0%

30.0%

20.0%

0.0%

10.0%

Figure 5: Facilities Used

77.0%

23.0%

Figure 4: Bennett Oval UseYes

No

Page 73



Club/Association Short Term Medium Term Long Term Resources Suggested Other Improvements Other Comments

South Australian Cricket

Association

(Club Development Leader)

Install a turf wicket,

upgrade oval

surface and

commence playing

cricket matches

Regular cricket

matches during

summer

Regular cricket

matches during

summer

SACA and Cricket Australia co-

funding programs for clubs and

associations that are working on

collaborative projects

Shared space for users off the field

Look forward to cricket becoming

a key stakeholder at the Bennett

Oval complex to double the

amount of turf wickets

South Australian Cricket

Association

(Country Cricket Officer)

Opportunities for

junior and senior

club cricket, school

programs, entry

level programs

Assisting costs for installation of turf

pitch facilities as a centre wicket

Improved training facilities for the Clubs in

close proximity to Bennett Oval (Central

Whyalla and Roopena), an extra facility for

use by the Association

The developments create a great

opportunity for Whyalla Cricket

Association to be able to regularly

play more cricket on 'turf' centre

wickets, and with two facilities of this

nature mirrors the facilities available

in the Port Augusta and Port Pirie

Cricket Associations, and also

surpasses that of any other cricket

Association on the Eyre Peninsula.

This will only benefit the standard of

cricket in the community, but also

better prepare cricketers for further

representative opportunities.

Roopena Football Club

Playing games and

training - Cricket and

Football

Playing games

and training -

Cricket and

Football

Playing games and

training - Cricket

and Football

We have gaming machine,

volunteers, sports players and we

offer food and drink

Other sporting code using the oval,

accessibility to the oval for all sporting

codes

We would just make sure it is easy for

other codes of sport to hold events

at the oval and easier to come over

to Roopena for meals and drinks etc

Roopena Cricket Club

footy, cricket,

netball

running club turf cricket pitch, new grandstand &

change room facilities, new canteen & bar

combine netball & football at one

venue, eliminate juniors & seniors

playing at different grounds within

Whyalla by having 2 x ovals & courts

at same venue

Roopena Cricket Club

Training and

development for

our local teams

plus we wish to

continue to attract

higher levels our

organisations, e.g.

Representative,

Upper North, SACA

and even ACB

events.

We would love to relocate our

current nets from the eastern area

of the oval to the western side of

the club rooms and into the

adjacent scrub lands of the

Bennett land by approximately 10

meters. It would even be great if

we had enough room to add a

netball/basketball court. The ability

to utilize the recycled water would

be a considerable advantage.

Without financial assistance, it will

be difficult for the RCC to do it

alone even with the strong and

skilled volunteer base that we have

Tying in smaller "junior" cross functional ovals

with a multi operational catering facility

would be great and may reduce our

(communities) reliance on so many of the

costly facilities that we are currently trying

to maintain.

It is obvious that there is a lot of

unused space surrounding the oval,

would it be great if it was just a

vacant space for salt bush to grow.

We now have the opportunity to put

plans in place to develop the area

much like so many areas around the

town. Large open ovals that are used

all year round are too good to miss.

We could incorporate sizable play

grounds/ family friendly areas much

like has been done at Civic Park and

recently the Wetlands area. Even big

open areas with grass and trees must

be considered as a win. And as

always environmentally

friendly/sustainable is always good. I

am looking forward to see what the

initial designs look like.

Whyalla Football League

good facilities and

good playing

surface incl. lights

as above as above

currently struggling with finances

due to water and electricity costs

in the main

cricket pitch, stage, up to date office

including canteen and bar (incl a lift if

upstairs) up to date change rooms incl.

showers and toilets for male and female

Can’t happen soon enough. The

grandstand leaks and the

scoreboard are just about falling

apart due to white ants. let us move

Whyalla sport into the 21st Century

Page 74



Club/Association Short Term Medium Term Long Term Resources Suggested Other Improvements Other Comments

Whyalla Cricket Association

New fully enclosed 3

lane cricket nets

Turf cricket pitch

with better

spectator

viewing facilities

with undercover

areas and

change room

facilities

Ability as a cricket association to

apply for grants to assist with

master plan.

Redesign oval so it is more the size of say

memorial oval or Adelaide oval. Bennett

oval is too big causing atmosphere to be

lost for players and viewing for spectators is

poor. Spectator viewing needs to be built

up close to the oval with shelter. Having a

function room overlooking the ground from

the side, with a grandstand in front of it

would also enhance the use of Bennett. We

need an oval that people want to be at.

Whyalla sport is crying out for one

single main sporting hub. If it is built

and done right people will come out

in droves to watch and support local

sport. For any queries or assistance

feel free to call thanks.

North Whyalla Cricket Club

(Vice President) Turf wicket

First class cricket

playing surface.

WCA headquarters

Playground so it would be more appealing

for wives, girlfriends and children can come

and be involved

North Whyalla Cricket Club

(President)

Turf Pitch installed,

Lights improved for

night games which

will I believe re-

invigorate Whyalla

Cricket

Club is willing to provide Man

Power and fundraising to help get

cricket back to Bennett Oval

Making the ground more family friendly,

having 2 ovals near each other which will

help with junior cricket, large change

rooms. Shaded viewing areas. Bar facilities

near centre of oval, Easy access to use

scoreboard instead of sitting by yourself at

top of grandstand. TV inside of bar for

spectators. Better lights so cricket can be

played at night

North Whyalla Football Club football

Football, cricket,

basketball,

netball

Football, cricket,

basketball, netball memberships and sponsorships

Child friendly play area, grand stand

seating, protection from wind, lawn area,

better PA system to interact. Change room

toilet shower area. Bar area covered in with

chairs and a big screen TV.

Would love to see basketball and

netball use the ground, not just in an

indoor environment but also possibly

outdoor netball courts to get Whyalla

sport more of a country feel with

Netball playing at the same ground

as footy. Try to find sports that would

use the facility in the summer months,

maybe align Whyalla Soccer to

summer much like the A League, and

hopefully that would enable a few

footy players to play soccer and vice

versa and potentially grow both

sports.

Weroona Bay Football Club Footy Games

We field 4 grades plus officials who

all pay to get in and buy lunch etc.

Our supporters also pay to get in

have lunch and maybe buy a beer

Improvement to the playing surface,

change rooms and viewing area

Need to ensure there are female

change rooms

Whyalla Football League

Umpires Association

Umpire Change

rooms

Umpire Change

rooms

Umpire Change

rooms

General Fundraising Signage and clearing of scrub umpires change rooms (Female and

Male) and storage

Whyalla Eight Ball

Association

Large indoor space

for cue sports tables

i.e. Pool, Snooker &

Nine Ball

Our association has funds available

for purchasing equipment and

members to assist with logistics and

administration. Additional funding

would have to be sourced from 3rd

parties or grants.

Publicly accessible spaces for use by

community members outside of organised

club activities. Currently the block is

essentially fenced off and only available for

football, soccer and cricket, the whole

precinct good be opened and developed

to allow people casual recreation access

such as the Wetlands.

Table 2: Club Aspirations

Page 75



3.2 Community Meeting

To complement the surveys, all interested parties were offered an

opportunity to meet at a community forum to express their views and

opinions regarding the future use, design and development of the

precinct. A summary of this meeting which was attended by (Appendix

A) are as follows

3.2.1 Bowls

▪ The clubs has approximately 50 members and has been at its existing

site for almost 75 years old

▪ Council owned site but leased until 2020

▪ Struggling with volunteers to maintain facilities

▪ Would like to move to a neutral area rather start again

▪ Currently the club has one artificial green

▪ Would like 2 synthetic greens

▪ Schools use bowls greens, and this has been positive for the sport

▪ Like the idea of one big Community Club

▪ Would give up identity if they could share responsibilities

3.2.2 Golf Club

▪ Have two bowls greens attached to golf club (grassed)

▪ 80 members of the club

▪ Uses towns recycled water

▪ Similar problem with bowls

▪ Clubs don’t want to lose their identity

3.2.3 Central Whyalla FC

▪ No volunteers under 60 and struggling to recruit

▪ More occupancy of their facility is required for survival

▪ Members want to stay in their current location but will consider options

▪ Happy to reduce/relocate the car park

3.2.4 Roopina FC

▪ The club also has netball affiliated to it

▪ The Railway club is on their land to the north which has been recently

purchased by the club

▪ Looking at moving their cricket nets to the west of their clubrooms

▪ Open to sharing nets with the broader sporting community

▪ Only looking to have one turf net due to upkeep

3.2.5 Netball

▪ A community member spoke from an individual rather than club /

Association perspective

▪ Roopina and Centrals have links to Netball

▪ Courts should be considered on the site which may encourage

greater participation and spread across the City

▪ The Whyalla Netball Association has been asked, but they’re not

interested in moving at this stage

▪ Additional courts would be used, and this was supported by the

football clubs

3.2.6 Whyalla Football League

▪ The Association is represented on the Reference Group for the project

and have provided its full support for the development of the site for

both football, cricket and other sports as required.

▪ Would like community access but important that the site remains

fenced for charged entry on match days

3.2.7 Elected Members

▪ Playing surfaces need to be shared by clubs and sporting codes

▪ Consider Croatia Soccer and the School in the discussion

▪ Bowls – some prefer artificial some turf and this needs resolving

▪ Clubs are asking for assistance from council, but it’s getting too much

▪ State election are about to be held and this could be an opportunity

for assistance if all groups work together

▪ Work with anchor tenants, AFL/Cricket first, with others around

Page 76



3.3 State Sporting Organisations

The main sporting codes that have an interest in the use of Bennett Oval

were consulted regarding their support for the development of the

precinct with the following being a summary of their views:

3.3.1 South Australian National Football League

As part of the SANFL Facilities review conducted in 2014 Bennett Oval was

identified as one of the top 10 high priority regional facilities that

warranted future development consideration. It has recently conducted

a follow up audit of all its facilities which is about to go public in the near

future. Whilst the League is supportive of any facility development it

would not support a facility to the same degree as the Port Augusta

complex as football in Whyalla is on the decline. AFL funding would be

made available for any future facility development, but the amount of

funding would be proportional to the type of facility the league believes

is warranted. Given there are excellent facilities at Port Pirie and Port

Augusta the League cannot justify another major facility in the region.

3.3.2 South Australian Cricket Association

As part of the SACA Facilities review conducted in 2014 Bennett Oval was

not identified as a priority for cricket facilities in Whyalla as the Memorial

Oval was classified as a higher regional priority. However, since then a

change in personnel in Whyalla Cricket Association has seen a change in

mindset and now SACA is very supportive of the opportunity to develop a

turf pitch at the oval. With the facility having fantastic lighting and

access to a possible sports hub it is a positive move to develop a turf

pitch which SACA has agreed in principle to make a financial

contribution to and it is likely Cricket Australia would also support it

financially.

3.3.3 Netball SA

SSO contact unavailable at time of consultation. However, during

localised consultation, the notion of bringing netball to the site was

mentioned a number of times predominantly by the football clubs. The

Whyalla Netball Association is however; already established at its 18-court

complex site at Ryan Avenue, but opportunity for courts to be introduced

at Bennett Oval could be an opportunity.

3.3.4 Bowls SA

Bowls SA has developed a state-wide facilities audit in which it classifies

all its bowls facilities throughout the state. The Whyalla Bowls complex has

been classified as a local level, but it has not been earmarked for any

future facility development to make it a Premier Regional facility.

The association is aware however, that the club is struggling and during

consultation the club suggested a relocation opportunity to the site to

enable it to share resources and become more sustainable.

3.3.5 Squash SA

There is a four-court complex located in Whyalla which are run down and

require ongoing maintenance. The facilities and the land they are on are

owned freehold by the Squash Club. Squash SA has been in regular

discussions with the club to encourage them to consider the opportunity

of relocating and so would be supportive of courts being established in

any new sports hub. The local club has a loan with Squash SA which

could be paid off if the current facility was sold.

A follow up call from the Club president Jim Watson reiterated their

interest in being involved with the new development and it is possible if

the current facility was sold they could make a financial contribution to

any new courts. Their issue largely revolves around how any new

development would be managed and the access to courts for their own

use. The club would not want to relocate should they be disadvantaged,

but overall, they would support any new facility being built even if it

meant they decided to remain in their existing facility.

Page 77



3.4 Community Survey

A survey was made available to the broader community with a total of

136 responses being received and a summary of which being as follows:

3.4.1 Club Affiliation

Respondents were asked whether they were affiliated to a club with 76

(56%) stating they were and 60 (44%) stating they had no affiliation to a

club.

The majority of those involved with a club were members of the Whyalla

Football League and its affiliated clubs with almost 46% stating affiliation.

A further 39.6% stated affiliation to one of the football clubs in the City

and 14.6% stating their affiliation to the Whyalla Cricket Association

(Figure 7)

56%

46%

Figure6: Are you affiliated to a club or group that uses

Bennett Oval?

Yes

No

0.0%

5.0%

10.0%

15.0%

20.0%

25.0%

30.0%

35.0%

40.0%

45.0%

50.0% 45.8%

14.6%12.5%

9.4%

5.2% 5.2% 4.2% 3.1%

Figure 7: If yes, which club or organisation?

Page 78



3.4.2 Recreation Use of Bennett Oval

Respondents were asked a series of questions in relation to the

recreational use of Bennett Oval.

Recreation Use:

113 (84%) people of the 136 said they have used the precinct for

recreation outside of structured sport with only 1 person not answering this

question.

The main recreational uses of the precinct were primarily as a spectator

of sport (football) followed by attending an event with almost 76% and

72% stating these reasons for precinct use.

Outside of structured sport and events, the main reasons for use were for

fitness with over a third (39.4%) stating they used the area for walking,

running or fitness. A further 20% used it for informal sports such as kick to

kick and to lesser extent passive activities such as picnicking ranked low

which could be attributed to the lack of access and facilities for this type

of recreation.

Other reasons for use were in the main attributed to playing football for a

club with 6 of the 9 ‘other’ responses stating this followed by

working/coaching (2) and school sports (1).

84%

16%

Figure 8: Use of Bennett Oval for Recreation

Yes

No

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%75.8%

72.0%

22.0% 19.7% 17.4%

6.1% 4.5% 3.8%6.8%

Figure9: Type of Recreation

Page 79



Recreation Access

The majority of respondents 114 (85%) stated that they would like to see

greater access to Bennett Oval for community use and recreation with

only 5 (3.3%) saying they didn’t want more access.

The majority of people wanted more amenities such as seating and

shading which is likely to be attributed to the main reasons for

recreational use being as a spectator of sport, with a further 72 (60%)

wanting access to the site outside of structured sport. This is because the

precinct is fenced and usually locked outside of structured sport and not

freely available to the community.

A playspace or playspaces was also a popular request with over a half of

those that responded (54%) stating this is what they would like to see at

the precinct, along with 47% wanting more BBQ and picnic facilities and

43% wanting structured walking and running tracks around the precinct.

To a lesser but still significant degree, fitness stations and more passive

open space were also seen as important with 33% and 23% respectively

stating these as being important. The ‘other’ category suggested a

centralised/better facility and clubroom (7 responses), better

landscaping and sports turf management (2), better toilets (2) and more

events, better cricket nets and a better scoreboard all being mentioned

as being important.

84.8%

3.3%3.3%8.6%

Figure10: Would you like to see more access to

Bennett Oval?

Yes

No

Don't Know

Not Bothered

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

Se

atin

g a

nd

Sh

ad

ing

Ac

ce

ss O

uts

ide

of

Str

uc

ture

d S

po

rt

Pla

ysp

ac

es

BB

Q /

Pic

nic

Fa

cili

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s

Wa

lkin

g /

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Fitn

ess

Sta

tio

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Pa

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(ple

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78.2%

60.2%

54.1%

47.4%42.9%

33.1%

23.3%

13.5%

Figure 11: If Yes, what would you like to see?

Page 80



3.4.3 General Comments

Respondents were asked whether they had other comments and

suggestions with regards to the development of the site. By far the most

common thought was a need for a centralised multipurpose club room

and function facility that could host a number of uses and sports similar,

but not as large as the Port Augusta facility.

The development and enhancement of the site to be more family friendly

and welcoming was also mentioned several times with facilities like BBQ’s,

picnic areas and general landscaping that is more welcoming all being a

priority. Playspaces were also mentioned numerous times as were seating

and shading along with spectator areas such as the grandstand which

many thought needed significant upgrade or renewal.

The precinct is also seen as dusty and the lack of

formal car parking and access both to and

within the site was poor and should be

addressed as a part of the master plan. The

community also felt that the site was

underutilised by way of the physical and poor

use of space particularly in the south west and

eastern corners and better landscaping and

design should be considered.

To a lesser degree, many thought public toilets

and canteens could be improved and other

activities such as netball, bowls and other

community events should be introduced to the

site.

A turf wicket was mentioned by many to

encourage greater use in summer by the sport and attract District and

Regional games to the precinct. Sports lighting for both training and night

games was also considered to be important and to a lesser degree there

was some concern that events shouldn’t be at Bennett Oval due to its

residential interface and that Jubilee Park should be developed for these

activities.

Three residents also suggested that ratepayer funds would be better

spent elsewhere such as the foreshore to attract tourists to the City with

some had a concern regarding the cost to develop the site to a level

expected by the sporting groups and broader community.

Figure 12: General Comments

Page 81



3.5 Theme Development

From the consultation and site inspections, many themes have become

evident namely:

▪ Centralised Facility: The consolidation of facilities into a modern

clubroom and venue able to be home to many groups and users. The

vision for this facility would be to be multi use in nature and act as

both a venue for sports as well as a community facility able to host

events and activities at the Bennett Oval. The challenge is however to

ensure optimal use and management to ensure the facility and its user

groups are sustainable.

▪ Turf Cricket: The introduction of compatible activities has been a

major driving force in the development of a master plan for Bennett

Oval. Cricket has led this drive and the use of the site for this sport in

the summer has been supported by both the cricketing community

and SACA

▪ Squash: The inclusion of squash courts into any new complex has

been suggested and supported on the grounds that the sport and

club is not compromised. Any inclusion should however be in line with

modern design of squash courts and be flexible to be used for other

activities during off peak periods for the sport.

▪ Bowls: The relocation of Whyalla bowls club to the site has been

supported to ensure the long-term sustainability of the club. As with

squash, it is important that the clubs’ viability is enhanced rather than

compromised with any proposed relocation to the site.

▪ Netball: Whilst not supporting the full relocation of the association to

the site, there is opportunity to consider the development of some

courts to support growth and development of the sport in Whyalla.

▪ Access: It is important to ensure the community has access to a site

that offers passive and recreational opportunities outside of structured

sport. This may be managed within the existing lease agreement and

Council and the principal lessee (or a combination) negotiate

maintenance and up keep responsibilities.

▪ Community Recreation: in line with access is the development of

opportunities and infrastructure that support community recreation

outside of structured sporting use. This may be in the form of

playspaces, picnic and BBQ areas and seating, shading, water and

end of trip facilities such as bike racks, toilets etc.

▪ Training Facilities: The enhancement of areas for training. This could

include the northern oval and aspects of the southern to include

floodlighting and areas set aside to minimise impact on competition

sports surfaces.

▪ Cricket Nets: centralisation and enhancement to meet the needs of

the WCA and its associated clubs

▪ Car Parking: formalising areas for car parking to the rear of the

existing grandstand and consideration given to limiting perimeter

parking to encourage use of any proposed centralised facility.

Page 82



Section Four: Master Plan

The following provides an overview of suggested improvements and

changes to the precinct to ensure it meets both current and future needs

of the sporting community and residents of Whyalla.

Whilst an ideal scenario, the intent of the master plan is not to be

implemented all at once but rather to identify key projects that are

considered a priority and based on immediate needs and areas of

greatest perceived impact on the community. These will be discussed in

the following sections of the report with an overview of the master plan

being as follows:

4.1 Vision Development

The vision for the precinct is in line with the ‘Whyalla Sports Facilities

Masterplan1 which states that Bennett Oval provides ‘opportunity to

expand to be the main sporting arena for high end football, cricket and

soccer’. Given the latter is outside of the Council owned boundary, this is

not being considered at this stage, but the vision is to enable a multitude

of uses through flexible design, use and management whilst offering

community access outside of these times remains relevant. The vision for

Bennett Oval is therefore:

The primary sporting precinct for the City of Whyalla,

Bennett Oval is a multipurpose venue catering for

traditional summer and winter field sports. It also hosts

events and indoor activities and is a community space

accessible for passive and unstructured recreation.

4.2 Guiding Principles

Proposed changes to the precinct to enable the vision to become a

reality include a number of key components highlighted in the master

plan in Figure 13. Key principles in ensuring this is achieved include the

following

1. The WFL will retain control of gate takings on match days and

therefore the site will remain fenced but accessible to the broader

community outside of these times.

2. Optimising the use of sports surfaces particularly during the summer

months and entering into seasonal use agreements

3. Relocation of compatible sports to the site to ensure their long-term

viability whilst maximising use

4. Ensuring any club or association that relocates to the site are not

financially or otherwise disadvantaged

5. Working with neighbouring tenants to optimise use and minimise

impact on their existing services and facilities

6. Centralising buildings and assets where practical and feasible

7. Developing a modern, modest and realistic hub to act as a

centralised venue for a number of sports and community activities

and events

8. Sharing resources to avoid duplication of volunteers and expenditure

9. Ensuring the community has greater access through the development

of associated recreational opportunities, infrastructure and

management practices

10. Balancing conflicts of use through design and management of the

precinct

Page 83



Figure 13: Bennett Oval Masterplan

Page 84



4.3 Site Zoning

Figure 14 highlights a centralised hub and six zones which are proposed

to be a staged and systematic development of the Bennett Oval

Precinct and include:

Zone 1: Southern Oval

The southern oval will remain the premier sporting arena and the home of

football in Whyalla. It is also recommended that turf cricket is introduced

to enable optional summer use. Other uses should also be considered

but Council must determine the optimal carrying capacity based on

existing and proposed uses.

Carrying capacity should also consider community access as a key

principle of use. That is whilst it is acknowledged that the southern oval

will remain fenced (new fencing is being proposed for the oval rather

than site) to manage spectators during the football season; the site

should remain open outside of this to encourage community use of

public open space. This impact should therefore be factored in to overall

use.

Lighting enhancement could be considered but a decision to host

evening football and cricket games needs to be considered by both the

Whyalla Football and Cricket Associations due to costs associated with

power.

As is traditional in country football ovals, car parking opportunity will

remain around the North West and South West corners of the site, but

ideally this would be minimised to encourage spectators into and around

the proposed centralised facility.

Entry to the oval needs to be managed in accordance with spectators

paying to watch football games and as such this has been proposed to

be at 4 entry points, 2 for pedestrians on the eastern and western

boundaries, and 2 for vehicular access on the northern and southern

boundaries.

Zone 2: Oval Family Zone

Located along the eastern but within boundary of the southern oval, is a

proposed grassed area set aside for families, spectators and the general

community outside of structured sporting use as a more low-key passive

and un licensed area.

It is envisaged that this area will include both natural and man-made

shade in the form of trees and sail structures, as well as BBQ areas, toilets

and a kiosk which will double as a gated entry to the site on match days

and toilet accessible by the broader community. Outside of structured

sporting use, this area will be parkland for access by the broader

community for passive recreation.

Zone 2a: Playspace Zone

A proposed new district playspace targeting children 0-12 with

appropriate infrastructure for families and/or carers is proposed for the

south-east corner of the site. During match days, it is proposed that a

gated entry to the oval form the playspace is locked, but at all other

times will remain open. Spectators with children wishing to use the

playground on match days may still do so but entry and exit will be via a

separate gate either through the car park south of Roopena.

Zone 3: Northern Oval

The northern oval is proposed as being the secondary oval and potential

to be used for junior sport, training and other smaller sports such as Touch

Football. The intent of this site therefore is to ensure optimal use through

flexible design and include facilities that encourage training and the

relocation and installation of new multi lane cricket nets on the northern

boundary of the oval. It is envisaged that these will be managed by the

WCA and used by both Roopena and the Central Whyalla clubs as well

as other teams affiliated with the association if required.

Page 85



Passive and unstructured areas of open space will be developed to

include seating, shade and shelter and accessible at all times to the

community.

Zone 4: Community Sport

The relocation of bowls to the site may assist in its long-term viability given

the potential for it to share resources and club facilities with a number of

groups. Synthetic greens are proposed to enable year-round

tournaments, events and competitions, and whilst it is not proposed at this

stage to cover the surfaces, this may be considered for one of the greens

at a later date should the need arise.

Whilst netball will not relocate to the site from its current venue, four courts

are being suggested that could act as both a training surface for teams

associated with the football clubs, or alternatively as a satellite facility for

the Association.

Squash is also being considered for relocation to the site, but this would

be in the proposed community hub and therefore discussed in a later

section of the report.

Zone 5: Football Clubs

These will remain under the care and control of both Centrals and

Roopena, with opportunity for enhancement in line with the

development of the precinct and led by both clubs through their own

fundraising means.

Clarity also needs to be sought regarding the land purchased by

Roopena to the north and west of its clubrooms including the exact

boundary, land title and intentions for enhancement and/or use.

Zone 6: Traffic and Access

It’s the intent to ensure the site remains as accessible as possible whilst still

allowing the WFL to control entry to the oval on match days. Additionally,

and given the recommendation to relocate other groups to the site such

as the Bowls club, it’s imperative that access is not restricted by these

organisations on football match days. As such entry and exit points will

remain open throughout the site and only the oval itself will be fenced.

A proposed new car park on the eastern boundary will serve as an entry

and exit point to both the proposed playspace and family recreation

areas within the boundary of the oval.

Page 86



Figure 14: Bennett Oval Masterplan Site Zones

Zone 1

Zone 2

Zone 2

Zone 2a

Zone 3

Zone 4

Zone 4

Zone 5 Zone 5

Zone 6

Zone 6

Zone 6

Zone 6

Zone 6

Hub

Hub: Centralised Facility

Zone 1: Southern Oval

Zone 2: Oval Family Zone

Zone 2a: Playspace Zone

Area

Zone 3: Northern Oval

Zone 4: Community Sport

Zone 5: Football Clubs

Zone 6: Traffic and Access

Boundary and use to

be confirmed

C

C

C

C

C

S

S

S Spectator Entry (foot / car)

S

S

G

G

G Gated Entry

C Car Park / Entry

Page 87



The Hub: Centralised Facility

The proposed centralised facility (Figure 15) is envisaged being a

modest hub in the precinct and home to a number of groups

including:

▪ Whyalla Football League

▪ Whyalla Cricket Association

▪ Whyalla Bowls Club

▪ Whyalla Squash Club

The facility will also have centralised catering facility for the precinct

offering a licensed bar and canteen to both club members and the

general public.

Terraced sheltered seating will be available on both the northern

and southern sides of the facility, and a terraced balcony on the first

floor will offer commanding views of the oval, as well as acting as a

stage should events and presentations be held at the venue.

Four squash courts are proposed which will be on the back (western)

side of the facility, with access to the club rooms proposed for the

southern side of the building.

These concepts are indicative at this stage and will be refined in line

with stage two of the master planning process and as and when

funding has been secured to progress to that stage of development.

Figure 15: Centralised Facility

South Western Perspective

Western Perspective

Northern Perspective

Eastern Perspective

Figure 15: Centralised Facility

Page 88



Ground Floor

The ground floor of the facility (Figure 16) highlights four squash courts

and office space to the rear of the building which will be constructed in a

manner that offers flexibility outside of formal squash use. This means

walls may be retracted to offer multipurpose space for a number of

activities and events should the need arise.

formal entry to the building is proposed being to the south with stairs

leading to the first floor immediately at the entrance and the lift between

the squash courts which could be accessible from the outside of the

building.

The primary focus of the ground floor will be toilets and change facilities

for players and officials as well as a first aid room, canteen under the

stage/platform and a bar to the rear which will be serviced on match

days and events.

First Floor

The first floor of the facility (Figure 17) will house the main bar and function

area with members enjoying indoor views of the oval or external views

from the staged terrace.

A kitchen and cold store will also provide opportunity for meals and

refreshments and office space and meeting areas will be available on

the southern end of the building, with sports administrators also having

space overlooking the oval to assist with scoring and officiating both

football and cricket.

These layouts and options are once again indicative and will be refined

at a later stage in line with the securing of funding and approvals for

development of the site.

Page 89



Figure 16: Ground Floor

Page 90



Figure 17: First Floor

Page 91



4.4 Indicative Cost Assessment

As with the design concepts, costs are at this stage indicative and

include costs attributed directly to the design and construction (fixed

estimates) and variables to which may be reduced depending on how

the work is carried out and by whom and includes:

▪ 7% preliminaries (supervision and management)

▪ 3% builders margin

▪ 5% locality loading

▪ 5% design and construct contingency

▪ 8% professional fees

▪ 0.5% statutory charges

▪ Exclusions for GST and Escalation

An overview of each area of cost assessment prepared by Rider Levett

Bucknall can be seen below, with an order of cost estimate annexed to

this report for further detail.

A. Demolition and Site Civil Works

This is largely the removal of existing infrastructure at the southern oval to

include:

- grandstand

- toilet blocks

- WFL admin block

- existing pavements

- ancillary clock

- tree removal

- site clearance

B. Roads and Car parking

Includes aspects for the whole site to include:

- Site preparation

- roads, paths and paved areas

- external light and power to the car parks

C. New Buildings

Costs attributed to the proposed Centralised facility to include:

C1: Hub

- site preparation and sub structure

- buildings structures (note cost is for fixed squash court, so a

variable may need to be considered in stage 2 should this option

be chosen)

- finishing

- fitments

- fitout

- power and energy systems (solar)

C1: Kiosk

- Functional areas

D. Sports and Leisure Facilities

This is a cost estimate for other facilities to include:

D1: cricket nets to include:

- synthetic pitch (noting opportunity exists for a turf wicket to be

installed in one or two of the nets)

- steel framed structure with retractable nets

D2: playground

- equipment

- paths

- landscaping

D3: synthetic lawn bowls

- 2 greens

- fitments

- paved areas & fencing

- shade structures

- power supply

D4: Netball courts

- 4 courts

- rings and padding

- fencing and gates

- shelters

D5: Family Recreation Area

- steel framed grandstand

- BBQs, seating and shade

- fitness equipment

- landscaping

D6: Oval Works

- Perimeter fencing and gates

- landscaping

Page 92



E. Site Services and Infrastructure

This is a cost estimate and allowance for other specific upgrades to the

site outside of the above.

Exclusions include:

▪ Relocation and upgrade of existing services

▪ contaminated ground removal and reinstatement

▪ Asbestos and hazardous material removal

▪ piled foundation systems

▪ rock excavation

▪ de-watering

▪ staging

▪ land costs

▪ legal fees

▪ GST

▪ holding costs and finances and

▪ escalation costs

Summary of Estimates and Priorities

Table 3 provides a summary of each of the fixed and variable costs

noting these are indicative and both subject to change at a later stage

as and when a more detailed design phase is entered.

Fixed estimates assume capital costs for upgrades, with the variables

being on costs associated with each stage and therefore likely to be

reduced with local labour and or Council assistance in development of

the site. The total cost for both fixed and variable amounts to $14,237,935

broken down into $9,749,885 fixed and $4,488,050 variable respectively

Priorities are discussed in terms of high, medium and low and as yet are

not aligned to a timescale as funding will need to be secured before

stage two can be entered into and works commenced. They are

however aligned with perceived priority for development as well as the

sequential manner in which each stage must be undertaken and identify

the following:

High Priority Works

Fixed: $5,077,435

Variable: $2,471,050

Total: $7,548,485

Medium Priority Works

Fixed: $3,913,225

Variable: $1,645,500

Total: $5,558,725

Low Priority Works

Fixed: $759,225

Variable: $371,500

Total: $1,130,725

Page 93



Table 3: Bennett Oval Order of Cost Estimates

Item Description Fixed

Estimates

On Cost

Variables Total

Priority Fixed Cost Comment

H M L

Bennett Oval Precinct

A Demolition & Site Works $229,260 $88,500 $317,760 buildings and grandstand in the southern oval boundary

B Roads and Car Parking $2,478,625 $953,500 $3,432,125 includes car parks and power for lighting

C1 New Building $4,268,225 $2,122,050 $6,390,275

centralised facility / hub

C2 Kiosk $161,000 $77,000 $238,000

family recreation area kiosk on the eastern boundary

D1 Cricket Nets $101,000 $47,500 $148,500 six lane nets based on synthetic wicket

D2 Playground $324,675 $155,000 $479,675

district playspace adjacent to the family area

D3 Bowls $1,039,250 $495,500 $1,534,750

two synthetic greens

D4 Netball $384,550 $184,500 $569,050

four courts no floodlights

D5 Family Area $244,350 $117,000 $361,350 passive area including BBQ/picnic facilities

D6 Oval Works $318,950 $151,500 $470,450

enhancement of both ovals

E Site Services $200,000 $96,000 $296,000 allocation for additional improvements

$9,749,885 $4,488,050 $14,237,935

Table 4: Priority Works Summary and Costs

Item Description High Fixed High

Variable

Medium

Fixed

Medium

Variable

Low

Fixed

Low

Variable Total

Bennett Oval Precinct Priority Works Cost Summary

A Demolition & Site Works $229,260 $88,500 $317,760

B Roads and Car Parking $2,478,625 $953,500 $3,432,125

C1 New Building $4,268,225 $2,122,050 $6,390,275

C2 Kiosk $161,000 $77,000 $238,000

D1 Cricket Nets $101,000 $47,500 $148,500

D2 Playground $324,675 $155,000 $479,675

D3 Bowls $1,039,250 $495,500 $1,534,750

D4 Netball $384,550 $184,500 $569,050

D5 Family Area $244,350 $117,000 $361,350

D6 Oval Works $318,950 $151,500 $470,450

E Site Services $100,000 $32,000 $50,000 $32,000 $50,000 $32,000 $296,000

$5,077,435 $2,471,050 $3,913,225 $1,645,500 $759,225 $371,500 $14,237,935

$7,548,485 $5,558,725 $1,130,725

Page 94



Section Five: Summary

5.1 Conclusion

Bennett Oval is clearly a well-established but underutilised precinct

that is in need of enhancement if it is to meet not only the needs of

the existing users, but also additional organisations and broader

community access which is can clearly cater for with appropriate

design and management.

The current site is currently uninviting and lacks appeal to make it

conducive to support community sport and recreation, but with

some modest changes, the precinct could become the premier

sporting and recreation destination in the city catering for a both

sport and recreation.

The redesign and development of a centralised hub will be a

catalyst in making this happen, and whilst the concept of a new

and improved facility would be welcomed by many, the need to

ensure it is appropriately managed and shared is of paramount

importance to its long terms sustainability and success.

The collocation of cricket, bowls and squash to the site will bring

additional vibrancy, and with the centralisation of cricket nets and

netball courts, will mean the precinct should also become a hub for

evening training to instil a sense of passive surveillance and safety.

The introduction of recreation amenities such as the playspace,

passive open spaces, seating, shading and access to ovals outside

of structured use, will also increase the vibrancy of the site, and

again with careful management of sports surfaces carrying

capacity, Bennett Oval will become a premier destination for the

whole community.

5.2 Recommendations

To progress the development, enhancement and management of

the site; the following recommendations are proposed:

1. That the structured sporting groups identified in this report

(existing or potential users of the precinct) endorse the

master plan as a basis of future staged development of the

site.

2. The Guiding Principles be used as a basis of current and

future decision making regarding facility development at the

precinct

3. The carrying capacity for both ovals be determined and

include an allocated percentage for community use and

access

4. A Bennett Oval Sport and Recreation Committee (BOSRC)

comprising key stakeholders and council is established for the

first three years to oversee the staged development of the

precinct.

5. That a plan of action s developed by the BOSRC including

securing of funds and grants to implement the master plan.

6. A management plan is developed with and between all

identified users of the precinct to ensure a coordinated and

sustainable model is adopted.

7. That upon securing of funding that stage 2 is entered into

and a more detailed design for the site is undertaken

8. The plan is reviewed in 18 months to realign priorities if

necessary.

Page 95



0%

10%

20%

30%

40%

50%

60%

Whyalla Football

League

Whyalla Cricket

Association

Roopena

Football Club

Centrals Football

Club

Other (please

specify)

57%

12%

24%

31%

24%

Figure 19: Club Membership

Section Six: Feedback

Upon drafting this master plan, a survey was distributed to the

broader community to solicit their views and opinions in relation to its

contents, staging and costs to develop. 78 online surveys were

completed and a further 6 received in hard copy totalling 84

completed surveys with the following being a summary of the

findings.

6.1 Club Affiliation

50% (42) of respondents were affiliated to a club that uses Bennett

Oval and 50% (42) were not. The majority of respondents (57% or 24

people) were affiliated to the Whyalla Football League.

A further 31% stated affiliation to Centrals and 24% to Roopena with 3

belonging to West Whyalla, 3 to North Whyalla and 2 South Whyalla

showing most respondents were affiliated to a football club in

Whyalla.

12% were affiliated with cricket and of those in the ‘other’ category

outside of football, club affiliation included 1 person affiliated to both

baseball and softball and another to Touch Football.

Yes

50%

No

50%

Figure 17: Club Affiliation

Page 96



Strongly Support,

31%

Support, 29%

Indifferent, 13%

Don't Support, 9%

Strongly oppose,

18%

Figure 20: Support for the Master Plan

Yes, 58%No, 26%

Don't Know,

16%

Figure 21: Support for Central Clubroom

Yes, 40%

No, 37%

Indifferent,

23%

Figure 22: Relocation of Bowls to the Site

6.2 Support for the Master Plan

A question was posed relating to the overall support or otherwise for

the master plan with 60% either strongly supporting or supporting it

and 27% not supporting or strongly opposing it and 13% being

indifferent.

6.3 Master Plan Proposals

A number of questions specifically relating to recommendations

within the plan were asked with the following being a summary of

responses for each aspect:

▪ Centralising the Clubrooms

- 58% supporting

- 26% not supporting and

- 16% indifferent

▪ Relocation of Bowls to the Site

- 40% supporting


- 23% indifferent

Page 97



Strongly

Support, 16%

Support, 18%

Indifferent,

33%

Don't Support,

13%

Strongly Don't

Support, 20%

Figure 23: Relocation of Squash to the Site▪ Relocation of Squash to the Site

- 34% supporting

- 33% not supporting

- 33% indifferent

- 1 person skipped the question

▪ Development of Netball courts at the Site

- 48% supporting


- 16% indifferent

▪ Development of a Family Area at the Site

- 84% supporting


- 6% indifferent

Yes

48%

No

36%

Indifferent

16%

Figure 24: Support Netball Courts

Yes, 84%

No, 10%

Indifferent, 6%

Figure 25: Support a Family Area

Page 98



Strongly support,

38%Support, 39%

Indifferent,

16%Don't

support, 7%

Figure 26: Support the Development of a Playspace

Strongly

support , 39%

Support, 21%

Strongly

oppose , 23%

Oppose, 6% Indifferent,

11%

Figure 28: Support for the Cost to Develop

▪ Developing a Playspace

- 77% supporting


- 16% indifferent

▪ Sufficient Carparking

- 41% yes

- 19% no and

- 40% don’t know

▪ Support for the Cost to Develop

- 60% support

- 28% oppose and

- 11% indifferent

Yes, 41%

No, 19%

Don't Know,

40%

Figure 27: Sufficient Car Parks

Page 99



6.4 General Comments and Feedback

Respondents were provided an opportunity to raise any questions of

comments in relation to the master plan with the following key

themes and subsequent response being provided:

General Accessibility in and around the site including lifts in any new

building

Any proposed development will be required to meet the

requirements of the Disability Discrimination Act (DDA)and Building

Code of Australia (BCA) standards.

Some sports not committing or willing to relocate to the site

No club will be forced to relocate to the site and further consultation

will be required with those suggested in the plan before any final

decision will be made.

The development of the site for other sports such as basketball.

Council has undertaken a blue print for facility and precinct planning

across the City and other sites had been identified as more suitable

for an indoor facility including the existing leisure centre and the

Jubilee Park precinct.

Concern over the use of the proposed netball courts

The inclusion of netball at the site is not meant to replace or

compete with the existing facilities within the City, but rather add as

a satellite facility and/or training venue for those football clubs that

may want an affiliation with the sport and vice versa.

The design and layout of the proposed facility

The proposed facility is currently at concept stage and as and

when funding is received to move to stage 2 of the master

planning process, a more detailed design will be developed in

conjunction and close consultation with all key stakeholders.

The need for more toilets

As with the design of the facility, concepts are at this stage

indicative and will be refined in stage two as and when funding

has been secured. Additional facilities and their location will

then be considered.

The cost benefit of developing the site

The master plan is proposed to be staged in conjunction with

perceived priorities and broader benefit tot eh community as

well as sporting groups. Access to the site is proposed to be

enhanced and more community facilities are proposed outside

of sporting club needs alone.

Make the plan happen as its long overdue

The master plan must be staged in line with Council and

community endorsement and acceptance and securing of

funding in line with external grants and funding

Management and maintenance responsibilities

No final management model has been developed at this stage

and it is suggested that further options be considered in line with

funding and prior to any development of the facility and site is

undertaken. A mix of models are available and should be

developed in line with the strategic intent of the facility and the

identified users and stakeholder associated with the precinct.

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6.5 Written Feedback from Clubs

In addition to the specific comments in the questionnaire, formal

written feedback was received from:

▪ Whyalla Bowls Club

The Whyalla Bowling Club is still interested in the ongoing planning

for the proposed Bennett Oval Sporting Hub, but thinks the current

proposal would not be an improvement on its current facility. The

club has made suggestions regarding the layout of the site and

facilities and is keen to remain involved.

▪ Whyalla Golf and Bowls Club

The club does not support the development of the Whyalla bowls

club at the site and has some concerns regarding aspects of the

layout and design. Strongly suggests any bowls development or

relocation occur at the golf and bowling club venue.

The club also provided a summary of 26 surveys that its members

completed but it is not sure if these were also completed or

included in the on-line survey. Findings from the survey were

however as follows:

1. Are you affiliated to a club or group that uses Bennett Oval?

Yes 4 15%

No 22 85%

2. If yes which club or organisation?

Whyalla Football League 3

Whyalla Cricket Association 1

Other: North Whyalla FC, West Whyalla FC

3. What is your overall view of the master plan?

Strongly Support 4 15%

Support 0 0 %

Indifferent 5 19%

Don't Support 8 31%

Strongly Oppose 9 35%

4. Do you support the centralisation of the sports hub (Clubrooms) in

the precinct?

Yes 4 15%

No 19 73%

Don't Know 3 12%

5. Do you support the relocation of bowls to the site?

Yes 2 8 %

No 23 88%

Don't Know 1 4 %

6. What are your thoughts regarding the relocation of squash to the

precinct?

Strongly Support 2 8 %

Support 0 0 %

Indifferent 12 48%

Don't Support 6 24%

Strongly Don't Support 5 20%

7. Do you support the development of netball courts in the

precinct?

Yes 4 15%

No 13 50%

Don't Know 9 35%

8. Do you support the development of the family area on the site?

Yes 11 42%

No 7 27%

Don't Know 8 31%

9. What are your thoughts on the development of a large play

space adjacent to the family area?

Strongly Support 5 19%

Support 3 12%

Indifferent 12 46%

Don't Support 3 12%

Strongly Don't Support 3 12%

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10. Do you think there are enough car parks planned for the site?

Yes 1 0 %

No 17 68%

Don't Know 8 32%

11. What are your thoughts regarding the capital costs to develop

the site noting it is suggested being staged and funded with the

assistance of external grants and Government support?

Strongly oppose as it is too expensive 11 42%

Oppose 1 4%

Indifferent 7 27%

Support as its needed 5 19%

Strongly support. 2 8 %

▪ Roopena Football Club

Raised some concerns regarding the location of netball courts,

bowls greens and cricket nets suggesting they be located closer

to their clubrooms. Also suggested some re design of the central

facility to ensure line of sight is not compromised and storage is

increased.

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13.3 CITY GROWTH DEPARTMENT

13.3.1 Works in Progress Report Council Meeting 22 January 2018 Author’s Title: Director City Growth Director: Kristina Roberts Department: City Growth File No.: 0‐4 Annexures – Nil



Yes No Yes No


PURPOSE To receive and note the report on the monthly activities of the City Growth Department. SUMMARY A summary of works undertaken by the City Growth Department is provided on a monthly basis to provide an overview of the department’s functions. RECOMMENDATION That Council receive and note the City Growth Works in Progress report.

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13.3.1 Works in Progress Report REPORT BACKGROUND The following report summarises the works undertaken in the previous month under the main functional areas of Economic Development, Property, Planning and Building, Environmental Health and Regulatory Services and Tourism. DISCUSSION Economic Development EOI Café Opportunity – Whyalla Wetlands The lease for this land has been issued. Property Former Fauna Park Lease for this land is expected to be finalised in January 2018. Planning and Development Advice to prospective purchasers, lessees and proponents relating to land availability, servicing, land use and statutory requirements and constraints. Co‐ordination & assistance with respect to agents’ negotiations, oversight of lease & sale negotiations and documentation. Liaison with DPTI and consequential changes to policy and new procedure associated with new Act, on‐going. Discussion with Upper Spencer Gulf representatives regarding joint planning board project is in progress. A workshop in Port Augusta for the Spencer Gulf Cities Joint Planning Board Working Group is being arranged by Anita Crisp for late January/early February; this is to enable the group to consider the strength of the business case for a planning agreement/joint planning board for the three cities.

Whyalla Industrial Estate / Renewable Energy Projects On‐going guidance to various proponents including provision of technical data and planning information and co‐ordination of Council and agency technical inputs. An approach for extending the SSE Whyalla Solar project area into adjoining land is advanced with new lease documentation forwarded to the proponent. Awaiting response for further and better information, including concept plans, from agent/proponent of intensive horticulture proposal on land zoned Open Space; this information was requested in November 2017 to enable next steps to be progressed. Liberty OneSteel has been consulted in accordance with the requirements of the encumbrance in favour of the steelworks operation, and is in support of the proposal at this stage.

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Adani Infrastructure PV solar farm Approval issued for native vegetation clearance and planning consent granted. Project manager appointment made. Estimated commencement of project in 2nd quarter 2018, generally to follow on from a similar solar PV farm project being completed in central Queensland. Development Assessment An application was lodged by the infrastructure department for the demolition of the ‘Old Dairy” due to ongoing vandalism to the building and asbestos concerns. The demolition was granted consent and the buildings subsequently demolished. Development Activity

Planning Appeals Nil Enforcement Minor compliance enforcements where warranted.

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Environmental Health and Regulatory Services Animal Management

Statistics

Dec 2017

Dec 2016

FY YTD 17/18

FY16/17

FY15/16

FY14/15

Total Dogs Registered

38 N/A

4,587 4,755 4,918 4,696

Total Cats Registered

1 N/A

1,156 1,123 1,072 1,109

Dogs Impounded 25 27 149 332 422 521

Dogs returned (claimed) to 12 18

99 216 291 376

Dogs rehomed 3 9 18 45 63 94

Cats Impounded 8 7 91 296 169 93

Cats returned (claimed) to owners

0 2

8 21 22 15

Cats rehomed 6 5 38 89 42 26

Dog Attacks 3 4 11 60 32 26

Nuisance Complaints

4 6

62 93 94 125

Expiations 0 16 95 179 261 394

On‐Leash/Off Leash Areas It was decided at the December 2017 Council meeting to defer this matter so that further consideration can be given to designating areas. A report will be provided at the February Council informal workshop. Dog Attack On 20 December a young boy was attacked in the street by a roaming dog. Animal Management Officers are currently undertaking required action on the owner and the dog as per the provisions of the Dog and Cat Management Act 1995. Animal Management Sub‐Committee A meeting was held on 13 December, the minutes are attached to this agenda.

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Tourism Visitor Information Centre

Dec 2017

Matching period last

year (Dec 2016)

FY YTD 17/18

2016/17 2015/16 2014/15

Visitor Centre 1,598 1,498 12,823 25,149 23,278 26,012

Maritime Museum

576 489 4,241 8,464 7,680 7,890

Steelworks 79 74 945 2014 1,926 2,222

Visitor Centre /Museum Conversion

36% 33% 33% 33% 33% 30%

Mount Laura Homestead Museum

38 Figures not provided

994 1,154 2,041 2,016

Attendance through the Visitor Centre is up 6% year to date in comparison for the same

period in 16/17.

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Attendance through the Maritime Museum is up 15% year to date in comparison for the same period in 16/17.

Attendance for the Steelworks Tours is up 6% year to date in comparison for the same period in 16/17.

Visitor Centre Accreditation SATIC Online accreditation completed and on‐site visit scheduled for Monday 12th February 2018 Tourism Focus Group Team Leader attendance at ‘Whyalla Tourism Focus Group’ meetings during the month and the provision of assistance, where possible. SA Accredited VIC Managers Network Meeting Team Leader attendance in person and/or via phone link to the bi monthly VIC Managers Network Meeting.

Whyalla Visitor Guide The new Whyalla Visitor Guide has arrived at the Visitor Centre and has been distributed far and wide across SA to Visitor Information Centres and throughout Whyalla to our local accommodation operators and tourism business. An official launch of the guide to be advised.

New Tourism Signage A local engineering contractor has been engaged to project manage the fabrication and the installation of the billboards on Eyre Highway Tourism Signage. This project is due for completion by 18 December 2017. A joint partnership with nine regional Councils across the Eyre Peninsula and RDAWEP has been confirmed to audit the Wayfinding signage, Costal Access & Assets and Camping Options in our region and across the EP.

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Tourism Strategy ‐ Action Plan Confirmed to join the RDAWEP’s Economic Development Proposal – Wayfinding

Signage, Coastal Access and Camping Options combined Project. Met with Danielle Faraonio, Sponsored Events Executive, SATC, in regards to the

funding opportunities and also Peter Cahalan, Manager Regional Partnerships. Mark Phelps, Business Development Manager who has been in charge of the signage along the coast line from Whyalla through to Port Lincoln, as well as being the contact for the possible wi‐fi options around Whyalla in the future.

Met with Heather Carol and Julie Moralee, Adelaide Fringe, in regards to the uneARTh Festival.

Currently undertaking coordination and support for the 2018 Australia Day celebrations being held on 25 and 26 January 2018. We will see all award winners being presented at the Beyond Bank Australia Day awards ceremony being held at the Mount Laura Homestead on Thursday 25 January and then again acknowledged on the day during the celebrations.

uneARTh Festival is once being undertaken with the committee working hard to finalise performers and contractors as well as getting the community involved in the ‘banner’ and colouring in competitions. Guerrilla marketing will also be undertaken throughout the next few months with planned set up at the Middleback Arts Centre, Australia Day and Westland Shopping Centre just to name a few.

Liaising with event organisers of upcoming events being held within Whyalla such as the Whyalla Cycling Club with their Championships, Xtreme Powerfest (drags), Whyalla Drag Club with their Outlaw Nitro funny cars event.

Tourism Marketing – Action Plan Met with Simon Henry founder of UWAI Limited, which is a tourists friendly APP

targeting Chinese tourists, it fills the gaps between tourists and their visiting city. An APP workshop will be planned to introduce the APP to local business and encourage them to register their business on the APP.

Met with Jaba Multimedia which is the designer for the whyalla.com website. This visit was to understand why the website came about, why the format was chosen, how the site can be used more efficiently and what training needs to be obtained. Website management training has been scheduled.

Met with News Corp, to discuss about the Facebook marketing package that has been taken out, find out where our advertising has done well; further discussion about how to better utilise the service to attract different target audience according to different seasonal event;

An application to bid for a new Tesla destination charging station has been submitted, awaiting results.

Financial Implications – In line with adopted budgets. Strategic Plan Objective 1.1.1 Regularly inform the community of council activities, decisions and

activities, decisions and actions.

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Legislation Relevant legislation applying to department activities Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment Not applicable Social Considerations Not applicable Community Engagement Not applicable Environmental Implications Not applicable Communication Not applicable Conclusion Staff within the City Growth Department are continuing to work on various projects pertaining to their area, with the achievement of successful outcomes.

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13.3.2 Encumbrances for Lot 114 Hancock Road and Future Encumbrances Council Meeting 22 January 2018 Author’s Title: Planning Officer Director: Kristina Roberts Department: City Growth File No.: 0‐150 Annexures – Nil



Yes No Yes No

Reason:

PURPOSE To gain Council’s consent to delegate the CEO to discharge encumbrance documentation concerning Lot 114 Hancock Road and any future discharge documents for encumbrances. SUMMARY Due to there being no changing of funds for the purpose of these clearances, there appears no reason that more than the one signature from the CEO should be required. The Encumbrances for all estates\land in which Council is the encumbrancee, have been endorsed by Council prior to their establishment and registration to the Title. RECOMMENDATION That Council: 1. authorise the Chief Executive Officer to sign and seal the Discharge of Encumbrance in

respect to Lot 114 Hancock Road; and

2. authorise the Chief Executive Officer to sign and seal any future Discharge of Encumbrance documents for properties of which Council is the encumbrancee, to enable all current encumbrances to be reinstated so that they will apply to the purchasers.

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13.3.2 Encumbrances for Lot 114 Hancock Road and Future Encumbrances REPORT DISCUSSION The discharge of encumbrances are required of Council as the Encumbrancee to enable the sale of properties from the current owner to another party. Council is currently requested to allow the CEO and Mayor to sign and seal each encumbrance “lift and replace” individually as the property sales are finalised, causing delays to real estate agents and conveyancers. To delegate this action to the CEO would reduce the timeframe in which Council can undertake this duty. Reason as to why the encumbrance must be lifted: The property is to be transferred from its current owner to another party and in order for this to happen, Council as the Encumbrancee must sign and seal relevant discharge documentation to enable the encumbrance to apply to the new purchaser. Financial Implications – Nil Strategic Plan Objective 1.1.2 Take a proactive, collaborative approach to the revitalisation of

Council services to ensure that they adapt to the changing needs and expectations of the community.

Legislation Development Act Officer Direct or Indirect Interest No officer involved in the preparation of this report has any conflicts of interest. Risk Assessment Not applicable Social Considerations Not applicable Community Engagement Not applicable Environmental Implications Not applicable

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Communication Not applicable Conclusion The current method causes delays, the change as outlined above will expedite the process.

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13.3.3 Distribution of Tourism Information Council Meeting: 22 January 2018 Author’s Title: Tourism & Economic

Development Manager Director: Chris Cowley

Department: City Growth File No.: 5‐83 Annexures – Nil



Yes No Yes No

Reason: Not applicable

PURPOSE At the meeting of Council held in October 2017 Council resolved the following: C3207‐2017 “That the Council report how Council can engage local businesses that are open 7 days a week to be able to provide tourist information.” This report addresses Council’s Resolution C3207‐2017. SUMMARY Council is conscious that local businesses can be used as additional channels in the provision of tourism information to people visiting the City. Council has encouraged local businesses to be a part of the City’s tourism development, initially by supplying copies of the new Whyalla Visitor Guide to them for distribution to visitors using their facilities. This process offers a conduit for tourists to access information, particularly when the Visitor Information Centre may be closed.

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RECOMMENDATION That Council: 1. Prepare a “notice” to be placed at all Whyalla businesses distributing the Whyalla

Visitor Guide, advising tourists of the following – that “All visitors are encouraged to seek accurate and up to date tourism information via the Visitor Centre.”

2. Gather feedback on the new Whyalla Visitor Guide from local businesses for future

improvements. 3. Further engage local businesses in providing ‘Tourism Information’ by encouraging

local businesses to add a ‘click‐through’ button to the ‘online Visitor Guide’ on their own website.

4. Allow local business which are not currently distributing the Whyalla Visitor Guide to

make a request at the VIC and collect the Visitor Guide from the VIC if they wish to distribute it at their business.

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13.3.3 Distribution of Tourism Information REPORT BACKGROUND At the Council meeting held in October 2017 the Council resolved the following: “C3207‐2017 “That the Council report how Council can engage local businesses that are open 7 days a week to be able to provide tourism information.” Council has taken the following dot‐points into consideration in the engagement of local businesses in the provision of tourism information: 1. Paid Advertisers’ Priority 2. Visitor Information Centre Traffic 3. Strategic Approach in providing tourism information 4. Visitor Information Centre (VIC) Income DISCUSSION Council is aware that local businesses are an effective additional channel to provide tourism information for visitors. This process offers convenient access to tourism information at all times especially out of VIC operating hours. Council has encouraged local businesses to be a part of Whyalla’s tourism development by supplying copies of the new Whyalla Visitor Guide to businesses for provision to people visiting the City. Currently ‐ 1. over 40 boxes (85 copies per box) of the new Visitor Guide are distributed locally; 2. 30 boxes were distributed to local businesses who advertised in the guide; 3. more than 10 boxes were distributed selectively to a few non‐advertisers due to their

key entrance route locations into Whyalla 4. a few other non‐advertisers received the New Visitor Guide as Tourism Operators or

Accommodation Venues, and 5. an extra supply of the new Visitor Guides can be collected from the VIC if required by

the above‐mentioned businesses, and other businesses who wish to be able to provide the Visitor Guide to their clients too.

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Council has considered the following: 1. Paid Advertisers’ Priority

Paid advertisers are prioritised when distributing the new Visitor Guide and they are the first to receive the newest print of the Guide.

2. VIC Traffic All Council managed tourism assets selling and booking are handled by the VIC. The distribution of the Visitor Guide through local businesses would have a positive effect on redirecting visitors back to the VIC. The VIC records daily visitor numbers and Council will continue to monitor these statistics to identify possible influences.

3. Strategic Marketing Approach Digitalised information has become the major method for information sharing. This method is a time and cost efficient and Council is to enhance the use of digital method in providing tourism information: Council is to: 1. fully utilise the www.whyalla .com website to provide up‐to‐date and holistic

tourism information; 2. increase interactive communication with other state, national and international

tourism websites to promote Whyalla, and 3. market and promote Whyalla tourism through smartphone apps, social media

etc. 4. VIC Income

Although VIC has the set‐up to generate booking commission incomes ‐ the commission forms only a very small portion of the VIC income line(s). VIC staff are currently focusing on the promotion of the major income lines such as the Maritime Museum, Steelworks Tour etc. The VIC does not currently have any commission or bonus generated income.

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Financial Implications Advertisement income would offset the printing cost of the new Visitor Guide. ATD expenditure on Visitor Guide is AUD $18,575.00 ATD income on Visitor Guide is AUD $25,692.00 Strategic Plan Goal – Provide Tourism Information accurately, effectively and cost efficiently to reach

out broader range of tourists Key Issue – Further utilise digital platforms and channels to provide tourism information

and promote Whyalla as tourism destination Legislation – Nil Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Community Engagement – Not applicable Environmental Implications – Nil Communication – Nil Conclusion Council is committed in its bid to achieve the promotion of tourism within the City of Whyalla.

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13.4 INFRASTRUCTURE DEPARTMENT

13.4.1 Works in Progress Council Meeting 22 January 2018 Author’s Title: Acting Director Infrastructure Director: Michelle Tucker Department: Infrastructure File No.: 0‐2

Annexures

A – Wetlands Carpark Plan



Yes No Yes No

Reason – Nil

PURPOSE To receive and note the monthly department update report of the Infrastructure Department. SUMMARY A summary of works in progress for the Infrastructure Department is provided on a monthly basis, this report details the status of operation, capital and resolution action items for the period. RECOMMENDATION That Council receive and note the Infrastructure Department Works in Progress report.

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13.4.1 Works in Progress REPORT BACKGROUND The Works in Progress report is provided to summarise the works currently in progress for the Infrastructure Department and outlines the status of capital projects, operations and the resolutions for the period. DISCUSSION DPTI Road Consultation Jim Pollock Whyalla Wetlands Entrance Council staff are currently working with DPTI staff to negotiate and facilitate a change to the entry point for the Jim Pollock Whyalla Wetlands, refer to Annexure “A”. It should be noted that the proposed changes need to be sanctioned by DPTI. Arthur Glennie Drive Follow discussions with DPTI, the width of the existing intersection of Arthur Glennie Drive and Industry Drive is sufficient for the gazettal as a Road Train route. The associated pavement improvements were successfully funded by the Federal Government’s HVSPP for Council to implement. However, upon further discussion and a site visit with DPTI, this was deemed unnecessary and the project was withdrawn. Further improvement at the intersection has been undertaken by DPTI includes the installation of services sign (blue sign) and single continuous line marking on approach to the intersection. According to DPTI’s web based Restricted Access Vehicle Network (Ravnet), the intersection is now gazetted for use by Double Road Trains (36.5m). DPTI has no further improvement planned for the intersection. Murninnie Signage Council is investigating options with DPTI regarding directional signage for the Murninnie Beach area. Generally, directional signs (green sign) along with service signage (blue signs) are used for these applications. Directional signage along unsealed roads are not encouraged by DPTI. However, Council will continue to work with DPTI to develop a suitable solution.

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Long Sleep Plain Back in November 2017, DPTI in response to a resident’s enquiry investigated the renewal of the Long Sleep Plain Sign. Following an investigation it was identified that DPTI would not seek to replace the sign as it was considered a low priority. Now that Council has approached DPTI, DPTI have confirmed that they will not object to Council undertaking the replacement of the sign at no cost to DPTI. The replacement of these signs is subject Council meeting DPTI’s specifications;

Part 48 – Supply of Signs

Part 49 – Installation of signs

Part 49 ‐ Attachment E – General sign installation Council will need to consider whether the replacement of this sign is a priority given that Council will have to meet the associated costs. Memorial Rock at Wetlands The Memorial rock has been installed on the concrete plinth. The Plaque has been completed in readiness for the official opening and will be mounted just prior to the opening date. A second smaller plaque will be added to the memorial rock to recognised that the rock has being kindly donated by GFG Alliance. There are also plans to position an educational board adjacent the memorial rock depicting the local history of the rock and its technical composition.

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Disabled Parking: Civic Building In response to a Customer Request, Council commenced public consultation on the alteration of the 10 minute time limit on the Disabled Access Parking Permit Zone situated on Darling Terrace, adjacent Civic Building. On the basis that a resident who holds a Disabled Access Parking Permit is provided with a minimum time duration of at least 30 minutes if a time restriction is applied to a standard parking bay, and, twice the time allowance for time limitations that exceed 30 minutes; it is considered reasonable to apply a minimum time limit of 30 minutes to this parking space. A plan indicating the disabled parking is depicted below:

Nicolson & McDouall Stuart Avenue Trees As part of ongoing review of the status of the struggling trees, staff have removed and replaced a number of trees in the location. The current irrigation regime along this section is as follows; 3 times per week for 90 minutes. Over the coming months staff will experiment with overhead watering with potable water and monitor the effect on the existing and newly planted trees ‐ the study will also include trees adjacent to Harris Scarfe. An assessment of outcomes and options will be undertaken prior to any recommendation being presented. The photo below taken directly after regular watering and a heavy rain, shows a very dry hard packed clay.

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Airport Statistics Passenger numbers for December show a decline, this is consistent with the trend in previous years.

Percentage Change Figures for passenger numbers is trending at a year to date growth rate of 11.56 %, when compared to the same month in the previous year.

Leisure Centre Statistics Member and learn to Swim numbers for the year to date are shown below

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Swimming Pool Leak The location of the serious leak was discovered by means of a submersible camera, and it was decided that it is not possible to repair the leak given its location. Work to install a bypass pipe has started, excavation works are underway to locate a connection point for the bypass pipe on to the existing system. The bypass pipe will be installed by the mid‐January. This work is severely hampered by the localised high ground water level. Capital Program Jetty Work Two tenders for the design work were received, Tender 1 quoted $125,950.00 and Tenderer 2 quoted $97,515.00, subsequently Tenderer 2 was the successful tenderer and the Contract for design works has been let. The successful tenderer will be undertaking the following works, Preliminary Design, Final Design and Construction Supervision. The first meeting with the consultant will take place on Wednesday 17 January. This consultant will be in Whyalla for a better focus on what Council’s requirements are and undertake a soil bearing capacity investigation, this information is required for the design of the new Jetty. A report with preliminary designs and rough order costs will be ready for the March Council Meeting. Mount Laura Homestead Museum Council has approved $80,000 in the 2017‐18 Capital budget to undertake works at the above site. Staff are seeking quotes for the following list of works,

1) Skillion veranda for the blacksmiths shed (near the main gate) approximate width to be 3 X the existing concrete along the front of the shed, keep in mind regulation height when determining pitch and width. Concrete under veranda you may also need to taper the western edge to allow buses to pass safely.

2) Veranda to Western side of museum Reception building. 3) Add and roll Road base, recycled concrete/road material to the entrance/exit,

parking areas and driveway, Ekblom Street side. 4) Add and roll Road base, recycled concrete/road material to residence driveway (Ian

Street Side) 5) Trees in garden bed adjacent to library are over the septic do they need to be

removed? If yes remove 6) Quote to rebuild Arbour that is currently roped off. 7) The building has been constructed to allow us to install a room divider, please seek a

Quote for a room divider? 8) The boundary fence along Ekblom Street and Ian Street needs replacing. A new

fence needs to fit with the museum, something similar to that installed on the lifestyle blocks out west would be suitable.

9) Wayfinding and information signs Some prioritising may be needed where quoted costs exceed the $80,000 available.

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Cuttlefish Toilet A pre‐cast DDA compliant concrete toilet block will be installed at Cuttlefish Drive, the outer walls will be stone faced to blend in with the landscape. The toilet block will house two unisex DDA compliant toilets. To meet EPA and Coastal Protection requirements the toilets will have a self‐contained water and waste water system and a solar powered internal lighting system. Quotes for this work will closed Friday 12 January 2018 with works to be completed by the end of March 2018. Northern Coast Line Master Plan Stage 1 is due for completion by 30 June 2018. The costs and planned delivery are

summarised in the table below:

Goods/services required Estimated cost Progress

Play equipment & Nature Play (supply &

Install)

$ 30,000 RFQ closes 12 Jan.

completed

April/May

Toilet and waste disposal system (Supply

and install)

$120,000 RFQ closes 12 Jan.

completed end

March

Landscape materials

(Pathways and access point delineation)

$ 50,000 Investigated – RFQ

for design out by

End April.

Signage plan $ 15,000 Completed April

Signage per NCMP (supply and install) $ 64,000 Completed June

Irrigation Materials $ 3,000 Completion may

Seating/Bins $ 15,000 Completion may

Erect Shelter $ 61,000 Completed

Council Plant & Labour Yes

TOTAL ESTIMATE $ 358,000

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Road Contract Tenderers are being sought for the 2017/18 Bituminous Surface and Pavement Reconstruction contract collaboratively by the City of Whyalla, city of Port Augusta and Port Pirie regional council. A timeline is provided below:

Call for submissions 7 December 2017

Mandatory Site Meeting with Interested Parties

8 to 17 January 2018

Tender Close 30 January 2018

Evaluation and selection of Preferred Tenderer

31 January to 9 February 2017

Notification to Successful Tenderer 12 February 2017 (Indicative)

Roadworks Execution 14 February 2017 (Indicative)

It is envisage that the collaborative approach may create efficiencies for all Council’s based on economies of scale. District Park Upgrades/4 Playgrounds The RFQ process closed on 12 January. The playground equipment will be install and additional improvements will be made to some of the surround pathways, furniture and landscaping. Ada Ryan Gardens The preferred equipment that is being considered for the Ada Ryan Gardens is a Dynamo Net (Spider Web Climbing Frame) this will be different to the other playgrounds within the City. A new precast concrete DDA compliant toilet will be installed next to the existing toilets and the existing toilets renovated to look similar to the Cemetery toilet complex. These works have been programmed to reduce the impact on the upcoming unearth Festival. RFQ’s for the LED sports lighting closed 8 December 2017 for the Ada Ryan Gardens Tennis Courts. The new lights for Ada Ryan Gardens will utilize the existing poles and have 2 new 6 metre tall poles installed. These LED lights will light two of the tennis courts, as well as the mixed sports court on the other side of the fence. These lights will be activated by a push button timers. All sub‐contractors utilized are to be sourced be from local businesses in the Whyalla area. Construction for this lighting project and the new lighting in Wilson Park is expected to start towards the end of January 2018, and be completed by the end of February 2018.

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Wilson Park Works The RFQ for a new DDA compliant toilet closed 12 January and it is anticipated that this toilet block will be installed by mid‐March. The Toilet block will have a stencilled and painted cuttlefish imprinted on the front between the male / female doors. This new toilet block will be similar to the Cuttlefish Drive toilet except that the outside walls will have a grey finish. RFQ for the LED sports lighting of the Wilson Park Sports Courts and Toilet closed 8 December 2017 and the contract has been awarded. Wilson Park will have 6 x 10 metre towers with LED light fittings, to be operated by two push button timers located on the side of two of the tennis court posts. One is to operate the tennis court lights, illuminating both of the tennis courts, while the other is to illuminate the mixed sports court only. All sub‐contractors utilized are to be sourced be from local businesses in the Whyalla area. Construction for both lighting projects is expected to start towards the end of January 2018, and be completed by the end of February 2018. The contract length is approximately three weeks. Other developments to occur at Wilson Park include a new spectators shelter to overlook the Sports Courts; a skate bowl; drinking fountains; and some nature play utilizing a couple of trees (in poor health) that need to be cut down. All these works should be completed by April / May 2018. The Skate bowl contract has been awarded and the construction of the bowl is planned for mid‐April early May. Footpath program (New Subdivisions, Replacements and Doctors at Westland) Council’s contractors have completed kerbing along Delprat Terrace and the eastern side of Rudall Avenue (Angwin to Elliott). This kerbing is in preparation for roadseal works to be undertaken this financial year. Kerbing along the western side of Rudall Avenue and some minor kerb replacement in Story Street will complete the program for this year. Once kerbing is complete, the contractors will commence the footpath portion of the contract which includes sections of Brealey Street, Peters Street and Wood Terrace and a footpath/road crossing for the Medical Centre on Ekblom Street. Shared Path 2017/18 Shared Use Bicycle Path has been completed extending half the length Heurich Terrace (Awaiting a few no parking signs to be re‐instated). This was 50:50 funded from DPTI’s State Bicycle Fund – Cycling Projects, and was constructed in line with Council’s Local Area Strategic Bicycle Plan 2013. Completion of the remaining length of Heurich Terrace, and connection with Nicolson Avenue’s Bicycle Path, will be undertaken in 2018/19 dependent on budget and a successful funding application. Unfortunately an inferior batch of concrete mix was experienced in a number of sections (44m total in length), resulting in extensive cracking shortly after installation. These sections were removed and rectified at no additional cost to Council.

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Financial Implications Nil Strategic Plan Goal – Unearth Community Pride within the City Key Issue – 1.1.1‐ Regularly inform the community of Council activities, decision and

actions. Promote positive stories, positive image. Articulate the positive approach the City takes. Social media, real time posts.

Legislation Local Government Act 1999 Environment Protection Act 1993 Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion The Infrastructure Department are continuing to work on a variety of projects with the common goal being successful outcomes for the Community.

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Annexure "A"

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13.4 INFRASTRUCTURE DEPARTMENT

13.4.2 Creation of a Disability Program Space Council Meeting 22 January 2018 Author’s Title: Director Infrastructure Director: Michelle Tucker Department: Infrastructure File No.: 0‐2 Annexures

Annexure A – YMCA Business Case



Yes No Yes No

Reason – Nil

PURPOSE This report seeks Council approval for the conversion of an underutilised change room, into a Program Room, which will be used to conduct disability friendly activities and generate additional income for the centre. SUMMARY In response to the NDIS an underutilised female change room at the Whyalla Leisure Centre be modified into a disability friendly program space, the conversion costs will be met by the YMCA and will create a new income stream for the Centre. RECOMMENDATION That Council approve the conversion of the Female Change rooms adjacent to the sports hall, into a disability friendly program space, on the understanding that the capital project costs will be met by YMCA’s Y Day Options Program.

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13.4.3 Creation of a Disability Program Space REPORT BACKGROUND YMCA operate the Whyalla Leisure Centre under a Management Agreement and under the agreement offer the following services and activities; Health and Fitness Club, Personal Training, Swim School, Holiday Programs, Indoor Sports, Birthday Parties and a newly installed Play Café. The latter being made possible by the conversion of disused space adjacent to the sports hall. At the December 2017 meeting, YMCA presented to Council a proposal for the conversion of further disused space, into a disability friendly program space. DISCUSSION In 2017 Whyalla became recognised as an Aged and Disability Friendly City, since this time a number of projects have been undertaken by Council towards meeting our commitment to providing infrastructure to meet our obligation. This has included the refurbishment and conversion of the Cemetery Toilets, which was recently completed. YMCA in response to the NDIS have approached Council with a proposal, that will see the creation of a space designed to service the needs of the Y Day options programs, the centres disabled clients and one that provides an opportunity to expand programs to our community. For further detail please see the Business Case attached at Annexure “A” The rent which is proposed at a rate equivalent to that paid at the current location and potential expansion of other programs provides income generating opportunities for the centre, lessening the pressure on the subsidy paid by Council. Y Day options currently pay $137.50 or $6,600 over 48 weeks per year and operate from 9am to 4pm weekdays. Outside of the 48 week period, after 4pm weekdays and on weekends, the space will be available to other programs and activities at an hourly hire of $20, also providing additional revenue to the Centre. Financial Implications YMCA propose to undertake the capital works and bear the expense. As the newly created space will generate an income for YMCA, this will alleviate the pressure on operational subsidy increases. Strategic Plan Goal – To improve the safety, health and well‐being of our community Key Issue – 1.3.3 Focus on implementing the Living well: Aged and Disability Care

Masterplan, the goal of becoming recognised as the world’s first disability friendly city.

Legislation ‐ Nil

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Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion The conversion of unutilised space in to a disability friendly accessible space helps to meet growing demand for these services driven by the implementation of the NDIS. It also provides YMCA with additional net revenue and will lessen the pressure on increases to the operational subsidy paid by Council.

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Page 1 of 4

Business Case

YMCA South Australia

Date: 7/12/17

Attention: Michelle Tucker

From: Marion Modra, Manager Community Strengthening

Subject: Creation of a Disability accessible program space at Whyalla

Recreation centre

Executive summary

We propose the redevelopment of the women’s change rooms into a disability friendly

program space opening onto the main entrance of the Whyalla Recreation and leisure

centre and available for by a wide range of community groups and programs from Day

Options to Special School Recreation.

Objectives and scope

Support of the proposal creates a program delivery and meeting space that is accessible

and inclusive for the community of Whyalla living with disability, their family and friends.

This space will facilitate inclusion in community life at one of the busiest hubs in the

community, that of the leisure centre, allowing people with disability to fully participate

in community activities, to determine new programs and to support their community in

being inclusive.

Leisure and fitness are core factors to a rich and healthy life. In Whyalla the Leisure

centre is a community hub for health, fitness and community participation. Hundreds of

community members use the facilities to meet have fun and learn skills associated with

health and fitness. The opportunities for people with disability are limited. For many

people with disability their requirement for support to access community facilities

coupled with physical barriers to inclusion, limits their participation. The project in this

Annexure "A"Page 133

Page 2 of 4

business case reduces the barriers by providing both access to support and removal of

physical barriers. The program space allows a meeting point for support providers (paid

and volunteer) a space to participate that is accessible and within the main community

area of the centre and a program space that can be used for new activities. For families

supporting a person with disability it will provide a space that everyone can use, a place

to withdraw and find quiet or change and join in.

Background

The YMCA has a mission of providing health and fun for all people. As the operators of

the Whyalla Sports and Leisure centre for the council we strive to ensure that all

members of the Whyalla community can access the facilities and benefits that this

provides. The Whyalla council is dedicated to access and equity for people with disability

of all ages. We support the council in this goal and seek opportunities to partner with

them in providing these facilities and services.

YMCA South Australia has operated a successful day options program across the Whyalla

community for many years. We commenced the program in the recreation centre but as

the group expanded to meet the community need the facilities were not appropriate or

accessible. For the 9 families currently involved Y Day meets a gap in services not offered

by any other provider. We build independence in the community, look towards

mainstream inclusion and develop capacity for community participation including

volunteering. Under NDIS there is a greater opportunity for these services and we will

expand to meet the need if we can find an appropriate community base. We have a

waiting list of 45 families and have been asked by Disability services to operate 5 days a

week.

As NDIS rolls out across the Whyalla community we have identified an increase in need

for recreation services. YMCA is a registered provider for NDIS and one of few services

that can meet the community participation and inclusion goals of participants. Current

programs will no longer be sufficient to meet community need and expectations.

The Whyalla Special School and its families have identified a need for afterschool

recreation programs that build skills for participating in sport, keeping fit, having fun and

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promoting health. YMCA have developed a program, “Move and Include” that meets this

need, and has been running and growing in other centres. Once this project is

completed we will bring this program to Whyalla in response to the request of these

families. Participants will pay a fee for each session through their NDIS and an activity

fee.

Across SA the roll out of NDIS has identified gaps in services for young people with

Autism Spectrum Disorder (ASD). The challenges with social skills and communication

faced by many of these young people results in poor employment outcomes, isolation

and withdrawal and accompanying mental health issues. There is currently a need for

social inclusion programs for these young people. YMCA have developed and been

running a “Youth Konnections” group for 12 – 18 year olds and a young adults group for

18-30 year olds with excellent outcomes. Both programs require a suitable and accessible

space within a community facility as a base. This project would provide such a space and

the YMCA will facilitate these programs in Whyalla under NDIS to meet the growing

needs of the Whyalla community and beyond.

Proposal

The Community Strengthening Division of the YMCA South Australia proposes that the

women’s change room be renovated, with a double width door opening onto the main

corridor of the centre. The internal area is set up with a small but accessible kitchen for

skill development activities and that there be storage provided for user groups and

individual community users.

The space will be a disability friendly area that can be used for a variety of disability

programs (Y Day, Youth Konnections, Konnections plus) as a base for skill development

programs (move and include) as well as a community space for recreation related groups

(tristate games, Paralympics trials). The space will be managed and maintained under the

general management contract for the facility with no additional cost to council.

On weekends and outside of programmed hours the space can also be used by private

users as an Autism friendly space (quiet and lower light) allowing families to access the

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pool and recreation facilities. This will strengthen families making the Whyalla community

more inclusive for those impacted by ASD.

Competitor Analysis

There are no other pool and recreation facilities that offer year round accessibility in the

Whyalla area.

Return on investment / cost benefit analysis

The YMCA South Australia will secure quotes from local trades to develop the area

including the installation of the door and window, removal of the ducting and

installation of a split system air conditioner, carpeting and kitchen set up.

Where possible we will engage with members of the local community for painting and

decorating. Storage cupboards, desk and other furniture will be recycled from other

YMCA programs.

Risk analysis

The redevelopment reduces the number of showers at the facility by four. Current usage

shows that these showers are seldom used and other showers are available poolside. The

flexible nature of the area will reduce any risk of underutilisation should YMCA

programming change focus in the future.

Proposed timelines

From approval to opening will depend on timing with respect to the Christmas period

however it is anticipated that the project will be completed in 4 months from approval

ready to open in early 2018.

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13.4. INFRASTRUCTURE DEPARTMENT

13.4.3 Street Naming – Jim Pollock Road Council Meeting: 22 January 2018 Author’s Title: Project Manager, Assets &

Programming Director: Michelle Tucker

Department: Infrastructure File No.: 3‐82 Annexures:

A The South Australian Government Gazette B Correspondence received form the Hon Jay Weatherill MP C Correspondence received from Presiding Member Nomenclature (Street and Place

Naming) Committee Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason – Nil

PURPOSE

To consider a request from the Hon Mr Jay Weatherill, Premier of South Australia, regarding the proposed renaming of Fitzgerald Bay Road to Jim Pollock Road.

SUMMARY

Council has received correspondence from the Hon Jay Weatherill, Premier of South Australia, requesting that Council consider renaming Fitzgerald Bay Road to Jim Pollock Road in recognition of the late Mr Jim Pollock’s service to the Whyalla Community. The Nomenclature (Street and Place Naming) Committee considered this request at its meeting on Wednesday 10 January 2018, a recommendation was carried by this Committee and is presented to Council for ratification.

PROPOSED RECOMMENDATION

That Council:

1. advise the Hon Jay Weatherill, Premier of South Australia, that acknowledgement of the late Jim Pollock’s commitment to Whyalla has resulted in the renaming of the Whyalla Wetlands to the “Jim Pollock Whyalla Wetlands” which also further compliments the naming of Pollock Street, Whyalla Jenkins which occurred during Mr Pollock’s time in office; and

2. given the acknowledgments already bestowed upon the late Mr Pollock, take no action on the proposed renaming of the Fitzgerald Bay Road.

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13.4.3 Street Naming – Jim Pollock Road REPORT BACKGROUND Council has received correspondence from the Premier of South Australia, the Hon Jay Weatherill MP, requesting that in recognition of the late Jim Pollock’s service to the Whyalla community, Council considers renaming Fitzgerald Bay Road to Jim Pollock Road. At the Council meeting held on 19 June 2016, Council ratified (C2594‐2016): “That in recognition of the meritorious service of Jim Pollock as Mayor of Whyalla, and in view of his untimely passing, that Council gives some recognition by naming a feature or road within the city area after Jim and that this be the subject of a report to Council by the appropriate staff after consultation with Jim's family. Examples could include the current Council Chamber, Civic Park, road north to Point Douglas from Fitzgerald Bay, some feature within the Wetlands, section of the Whyalla Foreshore area, etc. That the Nomenclature Committee be asked to comment with regard to the recommendation from Council.” Following this recommendation a subsequent recommendation was ratified by Council (C2772‐2016) on 17 October 2016: “That Council name the Whyalla Wetlands the Jim Pollock Whyalla Wetlands”. The most recent recommendation (C2772‐2016) was considered to satisfy and supersede the requirement for Nomenclature to discuss the matter further. Accordingly, notification was forwarded to the Surveyor General and Register General and the naming of the “Jim Pollock Whyalla Wetlands” was published in the South Australian Government Gazette on 9 May 2017. The relevant gazette notice (page 1197) is attached as Annexure “A”. In accordance with the Local Government Act 1999, Council may assign a name to a public or private road, or to a public place, or change the name of a public or private road, or of a public place via Council recommendation. On 27 July 2017, Council received a telephone call from the Office of the Premier, requesting information on the renaming of the Fitzgerald Bay Road following a recommendation made by Community Cabinet, at their meeting in late November 2016. At the time of this discussion, the Office of the Premier was advised of the recent naming of the Jim Pollock Whyalla Wetlands and Pollock Street, Whyalla Jenkins, named during the late Mr Pollock’s time in Office as Mayor of Whyalla. On 6 December 2017, Council received correspondence from the South Australian Premier, the Hon Jay Weatherill, requesting that consideration be given to the renaming of Fitzgerald Bay Road to Jim Pollock Road. This correspondence as has been attached as Annexure ‘B’.

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Additional information in relation to this matter has been lodged by the Nomenclature Committee’s Presiding Member and was disseminated to Elected Members on 19 December 2017, and has been attached as Annexure ‘C’.

DISCUSSION

The Nomenclature (Street and Place Naming) Committee, at its meeting on Wednesday 10 January 2018, carried unanimously, a recommended as follows;

“That the Nomenclature Committee recommends to Council that:

1. the Hon Jay Weatherill, Premier SA be advised that acknowledgement of the late Jim Pollock’s commitment to Whyalla has resulted in the renaming of the Whyalla Wetlands to the “Jim Pollock Whyalla Wetlands” which also further compliments the naming of Pollock Street, Whyalla Jenkins which occurred during Mr Pollock’s time in Office.

2. given the acknowledgments already bestowed upon the late Mr Pollock, no action will be taken on the renaming of the Fitzgerald Bay Road.”

Consequently, Council is requested to consider this recommendation for ratification.

Financial Implications – Nil

Strategic Plan

Goal – 2.1 To create a city that is attractive and showcases out natural and built assets Key Issue – 2.1.4 introduce a themed approach to place making in Whyalla, by

embracing and promoting our industrial heritage, our Aboriginal heritage and our migrant heritage.

Legislation

Local Government Act, 1999.

Officer Direct or Indirect Interest – Nil

Risk Assessment – Not applicable

Social Considerations – Nil

Community Engagement

Public notice must be given of the assigning or changing of a name under Section 219, subsection (1) of the Local Government Act 1999.

Environmental Implications – Nil

Communication – Nil

Conclusion

It is recommended to Council, that given the renaming of the Whyalla Wetlands to “Jim Pollock Whyalla Wetlands” (resolution C2772‐2016) and the existing named road reserve Pollock Street, Whyalla Jenkins, Council should not rename the Fitzgerald Bay Road.

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Annexure "A"Page 140

Annexure "B"Page 141

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Dear Councillors

I note that there are two motions to be put at tonight’s Council meeting regarding the naming the coastal road to Fitzgerald Bay and Douglas Point after our late Mayor JN Pollock. In case you did not know, there is already a Pollock Street in Ocean Eyre

A resolution was passed as follows at the 17 October 2016 Council meeting

18.1.2 Moved Cr D. Knox, seconded Cr T Breuer

C2772-2016

That Council name the Whyalla Wetlands the “Jim Pollock Whyalla Wetland”.

Carried

This means our last mayor has two places named after him. I am not downplaying Jim’s 13 years as Mayor and his other years of service to our community, but would like to point out a few things.

Aileen Ekblom was our first female mayor. She served as Mayor for 16 years, therefore she has been our longest serving mayor and was also a Member of the Town Commission and a Councillor giving a total of 24 years’ service. Aileen has a street named after her, as I believe do all other Mayors. The cat pavilion at the showground is named after Aileen in her capacity as long-time patron of the Cat Club. Maybe something fitting could be found in future for our longest serving Mayor.

Keith Wilson has a Park named after him.

Perhaps Council members are unaware that Council has a Nomenclature Policy and Procedure. These set out clearly how the important decision of naming a street or place will take place. I believe the Group Manager Engineering and Infrastructure oversees this. I currently chair that committee and have been a member since 2010. We can only make a recommendation to Council. It is the elected members of the Council who make the final decision.

I also think that where a re-naming of a road or place is to occur, Council’s public consultation process may need to occur. This happened with the naming of the Whyalla Foreshore.

The naming of State roads is the responsibility of the Department of Planning, Transport and Infrastructure. Council is responsible for naming the roads within its boundaries.

I ask you to consider the above in making your decision tonight.

Sincerely

Geraldine (Gerry) Gillen

19/12/16

Annexure “C” Page 143

13.5 EXECUTIVE DEPARTMENT

13.5.1 Chief Executive Officer’s Action Report – January 2018 Council Meeting 22 January 2018 Author’s Title: Executive Officer Director: Chris Cowley Department: Executive File No.: 1‐0 Annexures:

A – Chief Executive Officer’s Action Report for January 2018 B – Outstanding Actions taken on notice by Council’s Administration for January 2018 C – Committee/ Working Party/ Workshop/ Sub‐committee Meetings Listing Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason: Nil

PURPOSE This report details the specific actions taken in respect to all resolutions of Council and outstanding actions of Council which have been taken on notice by Council’s administration. SUMMARY Council resolutions to be actioned are listed as at Annexure ‘A’ and outstanding actions as at Annexure ‘B’. This enables the Elected Body to view outstanding resolutions and actions and gives advice as to the timeframe for the completion and outcome of the said resolutions. Annexure ‘C’ lists Elected Member representation at meetings held during the month and meetings to be held over a period of three (3) months. RECOMMENDATION That Council receive and note the Chief Executive Officer’s Action Report – January 2018.

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13.5.1 Chief Executive Officer’s Action Report – January 2018 REPORT

BACKGROUND

This report details the specific actions taken in respect to all resolutions of Council and outstanding actions of Council which have been taken on notice by Council’s administration. DISCUSSION

The attached Annexures, refer to Annexures ‘A’, ‘B’ and ‘C’ list outstanding Council resolutions and actions from previous Council meetings, and meetings with Elected Member representation held over the month and meetings to be held over a period of three (3) months. Each outstanding resolution item has been allocated to a relevant Group Manager / Council officer. This report, and annexures, provides a description of the process which is to be followed and time frame allocated to outstanding resolutions and / or actions. Financial Implications – Nil Strategic Plan

Goal – Civic Leadership and Organisation Development Key Issue – Civic Leadership and Organisational Development

4.2 Council’s operations are effective, efficient and customer‐focused Legislation – Nil Officer Direct or Indirect Interest

The Executive Management Team are aware of their obligations in declaring a ‘conflict of interest’ in regards to any items discussed within this report. Risk Assessment – Nil Social Considerations – Nil Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion

Council administration ensures that all outstanding Council resolutions and actions are completed within an appropriate timeframe. The Elected Body are advised through the two attached annexures of the process to be followed and the timeframes to be applied.

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Executive Officer’s Outstanding Resolution Report – January 2018 Meeting ANNEXURE “A”

Council Meeting Date

Outstanding Action Actioned by Expected

Completion Date Comments

4/5/15 Child Care Centre Future Upgrade

(Imported from Economic and Social Committee Action List) Migelle Hiscock to work with Engineering and Infrastructure Department to develop concept plans – ongoing

DCG March 2018 Architects engaged to develop plans for upgrade to facility. On hold C2194‐2017.

1/6/15 Development of Economic Strategic Plan (Imported from Economic and Social Committee Action List) Further discussion to occur between Council and the RDAWEP in developing the Economic Strategic Plan. A report to be provided to the Economic and Social Committee.

DCG DCG to lead the development of Whyalla Council’s Economic Development Plan. June 2018.

C2630‐2016 18/07/16

Whyalla Beach Road and Marina Master Plan That: 3. the Council engages in a public consultation process of the

Master Plan (Marina elements only) to stimulate feedback and comment to inform and guide Council in its determination of future development in the Marina;

4. Council administration embarks on further investigative work

for the Marina Precinct work being:

- Air Quality Reporting (using a Ausplume or Calpuff model or equivalent)

- an Acoustic Report

- Environmental Site History Report, and;

- the Council set aside up to $50,000 in the September 2016 Budget Review to enable this work to commence;

DCG Ongoing

Project placed on hold pending receipt of further conversation with GFG Alliance.

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Chief Executive Officer’s Outstanding Resolution Report – January 2018 Meeting ANNEXURE “A”




5. A report is prepared for Council following the consultation

process that informs on issues raised and next steps.

C2853‐2016 19/12/16

Efficiency / Economic Audits That:

a report be provided to Elected Members of the last efficiency/economic audits that the Acting Group Manager Engineering and Infrastructure Department spoke to at the October 2016 Council Meeting, costing Council some $413,000;

the report to include what, if any of the recommendations made in these audit reports, have been implemented by this Council;

to include what savings have been made from the recommendations of these audit reports; and

What other outcomes have been achieved that have benefited the Council due to the high cost to ratepayers.

DC Ongoing DC to lead to development of an organisation‐wide efficiency audit process.

C2123‐2017 20/02/17

Whyalla Dolphins That a report be prepared regarding the establishment of a committee to see what needs to be implemented to respect and protect Whyalla’s dolphin population for their conservation.

DPC&C February 2018 Currently consulting with EPNRM on this matter. First meeting re this was held in November 2017.

C2143‐2017 20/03/17

Works in Progress – Planning, Development, Tourism, Health and Regulatory Services – Matter Arising That a report on the planned style and content of the proposed Information Bay Boards and the exploration in the use of digital

DCG March 2018

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information on the proposed Information Bay Boards be submitted to Council at an Informal Gathering.

C2187‐2017 18/04/17

Drain Easement and Combined Shooters Association Drain Access That:

1. the matter under reference from the Council Meeting held on 20 March 2017, Item number 13.4.4 Gun Club Bridge, in accordance with resolution C2150‐2017, be raised from the table;

2. the Council and the four Gun Clubs enter into a Memorandum of Understanding based on the following:

- the combined Gun Clubs undertake the installation of fencing and gate as outlined;

- the lessee Gun Clubs to retain control over and responsibility for the maintenance of all access roads, fencing, gate and the drain crossing, outside of the Council boundary;

- the member Gun Clubs agree to not interfere with or damage the public infrastructure which is contained within their leased area;

- an easement being granted to the Council setting out the rights of the Council, to access the land for the purpose of drain maintenance; and

3. The Council provide financial and in‐kind support to the value of $13,560 to the combined Gun Clubs, recognising that this

DI March 2018 Letter sent to combined clubs, process of obtaining easement underway. Final Request sent to Gun Club representative on 11 January 2018 highlighting time constraints and urgency of MOU to align works with this Financial Year.

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represents a contribution per club of $3,390.

C3163‐2017 18/0/17

Selection of Jetty Design That Council: 1. Adopts an option that provides additional length width and

incorporates a shelter, seating, handrails and windbreakers; 2. Confirms resolution C2236‐2017 and engage a consultant to

undertake design and construction drawings and quantity surveying as soon as possible, and;

3. Once costs are determined, an external Due Diligence Report be undertaken and reviewed by Council, to satisfy requirements of Section 48 of the Local Government Act.

DI March 2018 The tender process closed on 15 December 2017. Preliminary Design works to be reported to Council at Meeting in March 2018.

C3207‐2017 16/10/17

Tourism Information That the Council report how Council can engage local businesses that are open 7 days a week to be able to provide tourist information.

DCG March 2018

C3240‐2017 20/11/17

Tanderra ‘B’ Block (Original BHP Single Men’s Quarters)

That a further report be prepared to consider the ramifications of stopping the further deterioration of the facility until such times that Council develops a total vision for the future of the entire Visitor Centre.

DI February 2018 Information gathering process underway.

C3252‐2017 20/11/17

Ausmelt Plant

That Council ascertains who owns the Ausmelt plant and the land on which it is situated and determines if the owners have any future intentions for the plant.

CEO Letter forwarded to Outotec Pty Ltd in December 2017. Awaiting response.

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C3262‐2017 18/12/17

Dogs on Leash and Off Leash Areas within Whyalla

That the question be adjourned until the next meeting of Council.

DCG To be discussed at the February 2018 Informal Gathering

C3264‐2017 18/12/17

Native Hills Walking Trail Report That Council: 1 agree in principle to the proposed creation of a walking/biking

trail linking Hummock, Tank, Tower Hills and Mount Laura;

2 undertake public consultation and engagement on elements of the walking trail including disabled paths and boardwalks; and

3 following public consultation, develop and refine the scope for future stages of the project, including the planned installation of stairs, guardrails, track markers, zebra crossings and other signage as necessary to make the existing walking tracks safe, clearly defined and as durable as possible.

DI April 2018 Public consultation to occur in April 2018 and report to Council in June 2018.

C3268‐2017 18/12/17

Membership of Local Government Bodies (Withdrawal from Eyre Peninsula Local Government Association) That the matter be laid on the table for further discussion.

CEO March 2018 Discussion to be held at February Informal gathering.

C3272‐2017 18/12/17

Airport Master Plan That Council revisit the current Airport Master Plan and investigate the inclusion for upgrades that would be required to accommodate interstate and international flights.

DCG 30 June 2018

C3273‐2017 18/12/17

Whyalla Art Prize That a report be prepared in regards to the Whyalla Art prize outlining:

DC February 2018 Report to be submitted to a future Council meeting.

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History

Selection criteria on artwork and artists

Judge selection and qualifications

Inclusion of Whyalla artists / Whyalla content

Promotion / media

Council role and involvement

Country Arts SA involvement

Discussion of alternative/ complementary methods regarding promotion of and investment of arts in Whyalla, and

future participation

C3274‐2017 18/12/17

Recycled Products That the Whyalla City Council prepare a report on the use of recycled plastic/composite products within the City with an aim to prepare a policy which endorses the use of these products in parks, gardens, reserves and signage applications.

DI March 2018 Report to be submitted to a future Council meeting.

Acronyms: CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI – Director Infrastructure; DPCC – Director People, Culture and Community; PM – Planning Manager; AME – Acting Manager Engineering; MM&PR ‐ Manager Marketing & Public Relations; TLRS ‐ Team Leader Ranger Service; PE – Project Engineer; CE – Civil Engineer; TDM – Tourism Development Manager; PO – Planning Officer; IAO – Internal Auditing Officer; PMA&P – Project Manager Assets and Programming; PML – Project Manager Landscape; MEH&R ‐ Manager Environmental Health and Regulatory

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Chief Executive Officer’s Outstanding Actions Report – January 2018 Meeting ANNEXURE “B”



Completion Date

Comments

18/09/17 Whyalla Homelessness Crs R Schmitz and Antonio have concerns regarding homelessness in the city. This matter is to be discussed at an Informal Workshop.

CEO Ms I Adair, Housing SA presenting to March 2018 Informal Gathering.

18/09/17 Beach Front Access Cr C McLaughlin advised of the concerns of elderly, frail, disabled residents and their difficulty in accessing the Whyalla beach from the Caravan Park. Would like advice and action on this matter.

DI February 2018 Currently being investigated.

20/11/17 Whyalla Wetlands Naming Cr D Knox requested that this matter be further addressed.

DI End of January 2018

Rock is to be placed on the footing by mid‐January 2018. The plaque will be affixed at this site shortly after.

20/11/17 Visit of Council’s Business Units Cr T Antonio requested that a visit of Whyalla Business Units be organised.

DI February 2018 Tour organised for 20 January 2018.

20/11/17 Citywide Landscape Plan Cr T Breuer requested that the median treatments on Nicolson Avenue be addressed at a future workshop.

DI March 2018 To be scheduled in New Year.

Acronyms: CEO – Chief Executive Officer, DC – Director Corporate; DCG – Director City Growth; DI ‐ Director Infrastructure; DPCC – Director People, Culture and Community; PM – Planning Manager; AME – Acting Manager Engineering; MM&PR ‐ Manager Marketing & Public Relations; TLRS ‐ Team Leader Ranger Service; PE – Project Engineer; CE – Civil Engineer; TDM – Tourism Development Manager; PO – Planning Officer; IAO – Internal Auditing Officer; PMA&P – Project Manager Assets and Programming; PML – Project Manager Landscape; MEH&R ‐ Manager Environmental Health and Regulatory

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Chief Executive Officer’s Action Report – January 2018 Meeting ANNEXURE “C”

Dates may be subject to change

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)

Meetings held during the past month: 19 December 2017 – 22 January 2018

Meeting Date Name Of Meeting Quorum

10 January Nomenclature Committee Meeting Yes

22 January Council Meeting

Note: This period included the Christmas / New Year holidays

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Chief Executive Officer’s Action Report – January 2018 Meeting ANNEXURE “C”

Dates may be subject to change

COMMITTEE / WORKING PARTY / WORKSHOP / SUB‐COMMITTEE MEETING(S)

Meetings to be held during the next three (3) months: January – March 2018

Meeting Date Name of Meeting

22 January Council Meeting

5 February Informal Gathering (Note: This will be the first Informal Gathering for 2018)

7 February Animal Management Sub‐committee

12 February City Strategy and Policy Committee

19 February Council Meeting

21 February Airport Advisory and Security Working Party

6 March Informal Gathering

19 March Council Meeting

TBC Community Grants Committee (grant round closes early March 2018)

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13.5 EXECUTIVE DEPARTMENT

13.5.2 Council Correspondence – Ausmelt Plant Whyalla Council Meeting 22 January 2018 Author’s Title: Executive Officer Director: Chris Cowley Department: Executive File No.: 1‐0 Annexures:

A – Response correspondence from Outotec dated 12 January 2018 Officer Direct or Indirect Conflict of Interest: In accordance with Local Government Act 1999, Section 120


Yes No Yes No

Reason: Nil

PURPOSE Council has received correspondence from Mr P Abbott, Director TSL Smelting, Outotec in response to Council’s Resolution C3252‐2017: “That Council ascertains who owns the Ausmelt plant and the land on which it is situated and determines if the owners have any future intentions for the plant.” SUMMARY At the meeting of Council held on Monday 20 November 2017 Council resolved to write to Outotec Pty Ltd in regards to the future plans for their mothballed Whyalla smelter located on the outskirts of Whyalla. Council has received advice from Outotec regarding this matter. RECOMMENDATION That Council receive and note the correspondence from Outotec Pty Ltd dated 12 January 2018 regarding Ausmelt Plant ‐ Whyalla.

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13.5.2 Council Correspondence – Ausmelt Plant Whyalla REPORT BACKGROUND / DISCUSSION At the meeting of Council held on Monday 20 November 2017 Council resolved that: “Council ascertains who owns the Ausmelt plant and the land on which it is situated and determines if the owners have any future intentions for the plant.” Council has since received response correspondence from Outotec Pty Ltd, refer Annexure ‘A’. Financial Implications – Nil Strategic Plan Goal – Civic Leadership and Organisation Development Key Issue – Civic Leadership and Organisational Development

4.2 Council’s operations are effective, efficient and customer‐focused Legislation – Nil Officer Direct or Indirect Interest ‐ Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Not applicable Environmental Implications – Not applicable Communication – Not applicable Conclusion Receipt of correspondence from Outotec Pty Ltd regarding Ausmelt Plant.

Page 156

Outot�c

12 January 2018

Mr Chris Cowley

Chief Executive Officer

Whyalla City Council

Civil Building, Darling Terrace

Whyalla

South Australia, 5600

Dear Mr Cowley,

RE: AUSMELT PLANT-WHYALLA

I am writing in respect to your letter of 12th December 2017 concerning the Ausmelt plant in

Whyalla.

I wish to confirm that Ausmelt Limited was acquired by Outotec Oyj of Finland in 2010 and that the

Ausmelt plant in Whyalla, including Lots 100 and 103, is now legally owned by one of Outotec's

Australian based legal entities, Outotec Ausmelt Pty Ltd. Ausiron Development Corporation Pty Ltd

has been de-registered and no longer exists. I apologise for not keeping Council informed of these

changes.

I also wish to advise that Outotec has no intentions of recommencing operations of the Ausmelt

plant in Whyalla. In fact, Outotec would be interested in investigating options to sell the Ausmelt

plant, including the land. In this regard, it would be appreciated if Council could recommend a local

commercial real estate company that might be able to assist Outotec in seeking expressions of

interest for the acquisition of the Au smelt plant.

Please contact me if you have any questions or require any further information.

·ce�

Paul Abbott

Director TSL Smelting

.,.

Outotec Pty Ltd 12 Kitchen Road

Dandenong South, Victoria, 3175, Australia Tel. +61 3 9904 1600, Fax +61 3 9904 1601

www.outotec.com ABN 74 003 491 165

ANNEXURE 'A'

Page 157

14. INFORMATION REPORT

14.1.1 Mayor L Breuer – List of Engagements Council Meeting: 22 January 2018 File No.: 0‐97 Author’s Title: Mayor Department: Elected Body Annexures – Nil



Yes No Yes No

Reason – Nil

PURPOSE To provide a list of engagements attended by Mayor Lyn Breuer for the period 19 December 2017 – 16 January 2018, inclusive. SUMMARY A list of engagements attended by Mayor Lyn Breuer. RECOMMENDATION That Council receive and note the Mayor L Breuer – List of Engagements Report.

Page 158

14.1.1 Mayor L Breuer – List of Engagements REPORT BACKGROUND A summary of engagements attended by Mayor Breuer is provided on a monthly basis. DISCUSSION Tuesday 19 December 2017

Meeting with Board representatives from Eyre Peninsula Natural Resource Management Board, re: local projects

Media – Central TV, re: filming of Christmas message Wednesday 20 December 2017

Meeting with Mr J Velthuizen and Council’s Sport and Rec Officer, re: Sports Master Plan and football

Participated in the Australia Day 2018 Judging of applicants Thursday 21 December 2017

Attended Bedford Christmas lunch

5YYY Radio with Chief Executive Officer, re: 2017 in review

Meeting with Ms A Harms, Chief Executive Officer – Birubi Australia, re: introduction of business

Background on Birubi Australia: Our projects encourage community participation and maximise opportunities for Indigenous Australians. We actively seek opportunities for Aboriginal people to be employed on large, local projects wherever we deliver them and support the growth of local Aboriginal businesses and assist them to seek procurement opportunities. Our projects have achieved targets of 90% local Indigenous employment.

Monday 25 December 2017 – Friday 12 January 2018

Annual leave Monday 15 January 2018

Meeting with Mr G Buckland and Mr J Cochrane, re: Model Railway Club

Media interview, Mr J Hunt – Central TV

Page 159

Tuesday 16 January 2018

Meeting with Council’s Research Officer, re: various topics

Meeting with Mr P Case and Mr T Coote, Department State Development, re: meeting with Senator A Gallagher

Financial Implications – Nil Strategic Plan Goal – Civic Leadership and Organisation Development Key Issue – 4.4 Council is innovative in its open and transparent

engagement

As an accountable organisation, regularly inform communities of Council activities, decisions and actions

Legislation – Nil Officer Direct or Indirect Interest – Nil Risk Assessment – Nil Social Considerations – Nil Community Engagement – Nil Environmental Implications – Not applicable Communication – Not applicable Conclusion – Nil

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COUNCIL MEETING – 22.01.18

15. NOTICES OF MOTION

Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013 12—Motions (1) A Member may bring forward any business in the form of a written notice of motion.

(2) The notice of motion must be given to the Chief Executive Officer at least five clear days before the date of the meeting at which the motion is to be moved.

(3) A motion the effect of which, if carried, would be to revoke or amend a resolution passed since the last periodic election of the council must be brought by written notice of motion.

(4) If a motion under sub‐regulation (3) is lost, a motion to the same effect cannot be brought –

(a) until after the expiration of 12 months; or (b) until after the next periodic election, whichever is the sooner.

15.1 Cr D Knox has indicated his intention to move the following motion

15.1.1 Funds for Economic Development Projects

Recommendation That Council write to Regional Development Australia – Whyalla and Eyre Peninsula (RDAWEP) seeking the following information: 1. the amount of money being held by the RDAWEP on Whyalla’s

behalf targeted for economic development projects in Whyalla;

2. the amount of interest accrued to the amount since the funds were transferred to RDAWEP from the Whyalla Economic Development Board and the current rate of interest accruing to the funds;

3. the circumstances under which these funds can be released for Whyalla economic development projects. (e.g. the type of projects that would be considered suitable); and

4. the process for applying for the release of the funds for suitable projects.

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15.2 Cr T Breuer has indicated his intention to move the following motion

15.2.1 Reconciliation Action Plan

Background

In the spirit of reconciliation and acknowledgement of the traditional owners of the lands which the City of Whyalla is built on, it would be appropriate for the Council to develop a Reconciliation Action Plan (RAP). This is in line with many organisations and Government departments, which have developed RAP’s. This needs to be done in conjunction with local Aboriginal representatives, who can share their perspective on reconciliation as well as the thousands of years of knowledge, built up through their deep connection with this land.

Objective

Develop a meaningful and appropriate plan of action, with real, tangible actions to enable and demonstrate Whyalla Councils commitment to reconciliation with the traditional owners of the country which our city and community are living on.

Recommendation

That the Mayor and the Whyalla City Council develop a Reconciliation Action Plan in consultation with local Aboriginal representatives.

16. QUESTIONS ON NOTICE - Nil

Extract Regulation Local Government (Proceedings at Meetings) Regulations 2013

10—Questions

(1) A Member may ask a question on notice by giving the Chief Executive Officer written notice of the question at least five clear days before the date of the meeting at which the question is to be asked.

(2) If notice of a question is given under sub‐regulation (1) –

(a) the Chief Executive Officer must ensure that the question is placed on the agenda for the meeting at which the question is to be asked; and

(b) the question and the reply must be entered in the minutes of the relevant meeting.

17. QUESTIONS WITHOUT NOTICE

18. MOTIONS WITHOUT NOTICE

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19. COMMITTEE REPORTS

19.1 Confirmation of the Minutes of the Animal Management Sub‐committee Meeting held on Wednesday 13 December 2017

Recommendation That the Minutes of the Animal Management Sub‐committee Meeting held on Wednesday 13 December 2017 be received and the recommendations from this meeting be adopted.

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MINUTES OF THE ANIMAL MANAGEMENT SUB-COMMITTEE MEETING

HELD ON WEDNESDAY 13 DECEMBER 2017 AT 5.30 PM IN THE DAVID KNOX ROOM

PRESENT: Cr Jenny Barnes Dr M Bozkurt (Veterinarian) M Hilton (Community Representative) C Walters (Community Representative) A Sliedrecht (RSPCA Regional Manager)

OFFICERS IN ATTENDANCE:

Mrs S Bowman (Acting Director City Growth) Ms R Coles (Senior Compliance Officer)


Apologies - Mr P Klobucar (Community Represetative)

2. DECLARATION OF MEMBERS’ CONFLICT OF INTEREST – Nil

3. MINUTES OF PREVIOUS MEETING

Moved: Dr M Bozkurt Seconded: M Hilton

AMSC44-2017

That the Minutes of the Animal Management Subcommittee held on Wednesday 1 November 2017 as per copies supplied to Members, be adopted as a true and correct record to that meeting.

Carried Unanimously

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Animal Management Sub-Committee Minutes – 13.12.17

4. REPORTS – COUNCIL OFFICERS

4.1 Acting Director City Growth – Ordinary Reports

4.1.1 Animal Management Sub-Committee Meeting Action Report Moved: M Hilton Seconded: C Walters

AMSC45-2017

That the Animal Management Sub-committee Meeting Action report, as submitted by the Acting Director City Growth, be received and noted.

Carried Unanimously

5. Other Business 5.1 Dog and Cat Management Board 2016-17 Year in Review Brief discussion held regarding the key aspects of the report including DACO (Dogs

and Cats Online) the registration and information portal that is being rolled out from 1 July 2018. Rachel is a member of the working group that are currently in testing phase. This system will be a statewide registration portal replacing the individual Council systems currently used across the state.

Note that there is a statewide record low impound rates – this can be partially attributed to better microchip and registration rates which means more animals go home before they become impounded.

Also highlighted the disturbing statistic that there has been an increase in reported dog attacks.

5.2 Date for 2018 Meeting Dates provided to members – meetings held every 2 months 5.3 A Sliedrecht provided an update on the RSCPA who have been reviewing their

focus and resources to be more active in education which aligns with their corporate values and focus.

5.4 Noelene Bella-Bishop presented her ideas regarding clay modelling for the pet

memorial to the subcommittee. 5.5 Cr J Barnes thanked all members for their valuable contributions throughout the

year and looks forward to working with them in 2018. 6. CLOSURE The chair declared the meeting closed at 6:35pm 7. DATE OF NEXT MEETING Wednesday 7 February 2018 at 5.30pm

2Page 165

ANNEXURE ‘A’

Animal Management Sub-Committee Action List – December 2017 (after meeting)

Meeting Date

Item Number Action Comments/Status Person

Responsible

20 January 2016 AMSC11-2016

That administration write to the RSPCA head office requesting information on the number of injured dogs and cats attended to by the RSPCA in Whyalla in the last financial year and the direct costs to the RSPCA for the treatment of those animals

Letter to be sent to RSPCA in July 2017 requesting the stats for 2016/17 – letter sent 10 July 2017 – still awaiting response

Andre provided a verbal reposnse – request that this is formalised in a similar manner to the response received last year.

SB/Committee

AS

10 August 2016 Item 5.2 Positive media for animal management activities

Awaiting information from A Sliedrecht re: positive impact cat registrations are having on numbers

Pictorial chart added to website and quotes to be obtained for stickers for placement in public areas as part of the capital signage program.

AS

RC

16 November 2016 AMSC32-2016 Pet Memorial Options Survey

Results

Roll out to be conducted in early November Delay in process due to reliance on other department’s roll out to occur in early December as a matter of priority

Ordering available – media release pending

RC & SS

16 November 2016 Item 5.1 Animal Assistance Fund Proposal Submission made to DCMB – they have responded stating it will

be considered at their January meeting. SB

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ANNEXURE ‘A’

16 November 2016 Item 5.2 Walking Dogs for the Elderly

Program

Awaiting the toolkit’s release

22 February 2017 Item 5.3 Animal Management Plan

Public consultation session programmed into 2018 proactive works program, commencing in February, draft plan expected in April/May.

Council

19 July 2017 Item 5.2 Corporate Sponsorship Potential corporate sponsorship available for animal related activity – more information to be provided when available

JB

13 December 2017 Item 5.1 Dog and Cat Management Board

2016-17 Year in Review

Discussion regarding DACO – Updates to be provided as the portal development progresses

RC

4Page 167


19.2 Confirmation of the Minutes of the Nomenclature Committee Meeting held on Wednesday 10 January 2018

Recommendation That the Minutes of the Nomenclature Committee Meeting held on Wednesday 10 January 2018 be received and the recommendations from this meeting be adopted.

Page 168

MINUTES OF THE WHYALLA COUNCIL NOMENCLATURE (Street and Place Naming) COMMITTEE MEETING

HELD ON WEDNESDAY 10 JANUARY 2018 AT 5.00 PM IN THE CIVIC INTERVIEW ROOM

PRESENT: Mr M Hodge (Chairperson) Mrs J Barnes (Councillor) Mrs S Daum (Project Manager Asset and Programming) Mrs J Perone (Acting Planning Manager)

OFFICERS IN ATTENDANCE: Nil Moved Cr J Barnes, seconded Mrs J Perone

NOM27-2018 That in the absence of the Chairperson, Mr M Hodge be elected as Chairperson for the meeting held on Wednesday 10 January 2018.

Carried


Apologies – Ms Gerry Gillen (Community Representative) Moved Mrs J Perone, seconded Cr J Barnes

NOM28 -2018 That the committee accept the apologies for the meeting held on Wednesday 10 January 2018

Carried

2. Minutes of Previous Meeting Moved Mr Hodge, seconded Mrs Daum

NOM29-2018 That the Minutes of the Meeting held on Tuesday 19 September2017, be confirmed as a true and accurate record of proceedings.

Carried

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General Nomenclature (Street and Place Naming) Committee Meeting – 10 January 2018 Page 2 3. New Nominations

3.1 Nil 4. Priority Listing

4.1 Full list to be kept as part of Agenda 5. Coastal Areas

5.1 Nil

6. Correspondence

6.1 PMAP Report – Street Naming – Jim Pollock Road

Moved Cr J Barnes, seconded Mrs S Daum

NOM30 -2018 That the Nomenclature Committee recommends to Council that:

1. the Hon Jay Weatherill, Premier SA be advised that acknowledgment of the late Jim Pollock’s commitment to whyalla has resulted in the renaming of the Whyalla Wetlands to the “Jim Pollock Whyalla Wetlands” which also further compliments the naming of Pollock Street, Whyalla Jenkins which occurred during Mr Pollock’s time in Office.

2. given the acknowledgments already bestowed upon the late Mr Pollock , no action will be taken on the renaming of Fitzgerald Bay Road

Carried Unanimously

7. General Business

7.1 Review of Terms of Reference

Amendments to be made taking into consideration correspondence from Ms G Gillen (email dated 9 January 2018) and confirmation that the Committee is a Section 41 Committee. Terms of Reference to be brought back to the Committee for adoption.

8. Next Meeting

The Chair declared the meeting closed at 5.28 pm

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20.1 Executive Department – CONFIDENTIAL

20.1.1 Social Media Posts – Defamation Matters Recommendation That pursuant to section 90(2) of the 1999 (“the Act”) the Council orders that all members of the public, excluding Chris Cowley, Chief Executive Officer, Kristina Roberts, Director City Growth, George Benzier, Director People, Culture and Community and Jane Hayward, Executive Officer be excluded from attendance at the meeting for this Agenda Item 20.1.1 relating to potential defamatory statements made by Mr Adam Hammond against an employee of the Council. The Council is satisfied that, pursuant to sections 90(3)(g), 90(3)(h) and 90(3)(i) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information relating to:

matters that must be considered in confidence in order to ensure that the Council does not breach any legal obligation or duty in relation to the matter;

legal advice; and

information relating to litigation that the Council believes on reasonable grounds will take place.

Pursuant to section 90(3)(g) of the Act, as matters discussed in this report also concern matters that have been the subject of a report to an external oversight body, confidentiality must be maintained. Pursuant to section 90(3)(h) of the Act the information to be received, discussed or considered in relation to this Agenda Item is information concerning matters that must be considered in confidence in order to ensure that the Council maintains privilege in, and confidentiality of, the legal advice it has received and will consider in association with the matter. Pursuant to section 90(3)(i) of the Act the information to be received, discussed or considered in relation to this Agenda Item concerns potential action for defamation against Adam Hammond, on behalf of an employee of the Council. This Agenda Item will contain details of the independent legal opinion prepared by barrister, Mr Paul Bullock on instructions from KelledyJones following the previous Council resolution to seek such an opinion. The barrister’s written opinion contains information of a potential claim against Mr Hammond by a Council employee and the Council’s obligations as an employer. Such advice is inherently privileged information as between a solicitor and client and should not be waived by the content being made publicly available.

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Recommendation That, having considered the matter in confidence pursuant to section 91(7) and (9) of the Local Government Act 1999, the Council orders that: 1. the report, minutes and documents relating to this Agenda item 20.1.1 –

Social Media Posts – Defamation Matters remain confidential until any such litigation that arises as part of this Agenda item is fully resolved, or until the confidentiality order is revoked by Council or by the Chief Executive Officer, consistent with section 91(9)(c) of the Act; and

2. this confidentiality order will be reviewed by the Council at least once in

every 12 month period.

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20.1.2 Council Investment Attraction (report to be forwarded under separate cover)

Recommendation Pursuant to Section 90(2) of the Local Government Act 1999, the Council orders that the public be excluded from the meeting, with the exception of Chris Cowley, Chief Executive Officer, Kristina Roberts, Directory City Growth, George Benzier, Director People, Culture and Community and Jane Hayward, Executive Officer for Agenda Item 20.1.2 – Council Investment Attraction. The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is information which could reasonably be expected to confer a commercial advantage on a person with whom Council is proposing to conduct business with. The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances because the information to be disclosed and discussed would prejudice the Council’s commercial positon during the current ongoing negotiations.

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Recommendation That having considered Agenda Item 20.1.2 – Council Investment Attraction in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council pursuant to Section 91(7) of the Act orders that all documents be retained in confidence and reviewed in the next review of Council’s confidential orders.

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21. CLOSURE 22. DATE OF NEXT MEETING

Monday 19 February 2018

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Documents

corporate report - works in progress - 22 january 2018 · PDF fileEmailing Procurement checklists and contractor monitoring templates to Project Managers ... C Outstanding Debtors