Cost Center Wise Rpt

5/27/2018 Cost Center Wise Rpt

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Cost Centers:

Actual / Plan / Variance

S_ALR_87013611

January 2010

SSAAPP

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Developed by theUFA Learning &

Developments Team


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This Quick Reference Guide is designed to get you started in using the indicatedtransactions and is not meant to take place of a full instructional user manual orclassroom training.

Record of Change

Date

MM/DD/YYYY

Reason For Change Version Name Sign off

01/26/2010 Draft Draft Richard Crabbe

01/27/2010 For Distribution 1.0 Richard Crabbe Dean Baber

Table of ContentsINTRODUCTION................................................................................................. 3

TRIGGER................................................................................................................. 3T-CODE .................................................................................................................. 3

COST CENTERS REPORTING.............................................................................. 4ACTUAL/PLAN/VARIANCES_ALR_87013611............................................................ 4EXPORTING A REPORT TO EXCEL ................................................................................. 11FORMATTING THE SPREADSHEET ................................................................................. 15

Cost Centers: Actual / Plan / Variance S_ALR_87013611 2 of 15


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Introduction

Trigger

This report will allow a manager to investigate cost variances between what wasplanned and the actual costs.

T-Code

S_ALR_87013611



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Cost Centers Reporting

Actual / Plan / Variance S_ALR_87013611

Step 1: Enter Transaction Code S_ALR_87013611 Click or press Enter

The following screen is displayed:



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Selection Values

Step 2: Complete the following fields Click to view a list of options

Controlling Area - Enter 1000 1000 = UFA CO Controlling Area

Fiscal Year -

From Period -

To Period -

Enter the year and period which you would like to

review; the period review can be for just thecurrent period or a cumulative range

Plan Version - Enter 0 (zero)

Actual Version - Leave Blank

Selection Groups

Step 3: Enter your sites number or use the drop down menu to select your costcenter number (Or value(s) field)

Click to view a list of options



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Step 4: Click Execute or press F8The following screen is displayed

In this menu you can use theside scroll bar to view variouexpense lines for your costcenter.

Once budgets have beenentered in SAP you will see avariances from plan to actuacosts in this menu as well.

One of the benefits of using

this particular T-code is thatyou will have the ability to ddown by line for review;

The drill down will go to linedetail similar to using T-Code(KSB1)



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Step 5: Select the GL line which you would like to perform further review.Step 6: Double click on the line

The following menu is displayed:

In the select report menu there arevarious options which can be performed.

Generally you will select the default lineCost Centers: Actual Line Itemswhich is the most detailed.

Step 7: Select the report you wish to viewStep 8: Click



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Detailed totals of the cost lines for the GL which you have selected

Step 9: Click back arrow to return to first expense menuThe following screen is displayed:



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Step 10: Scroll to the line Over / under absorption

Step 11: Double Click on the line Over / under absorption

The following menu is displayed:

In the select report menu there arevarious options which can be performed.

Generally you will select the default lineCost Centers: Actual Line Itemswhich is the most detailed.



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Exporting a report to Excel

An Excel Spread sheet is a very effective method to review and drill down through theinformation.

Alternatively Press:Step 1: Click List in the SAP main menu barStep 2: Select ExportStep 3: Select Spreadsheet


Step 4: Click



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Step 5:

Select Table (Unless you would prefer to use a pivot table)

Step 6: ClickThe following screen is displayed:

Step 7: Click



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Step 8: Click FileStep 9: Select Save Copy As



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Step 10: Browse to the location where you wish to save the fileStep 11: Apply a meaningful file nameStep 12: Click Save



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Formatting the Spreadsheet

Upon saving your report to a folder location of your choice the SAP menu will bedisplayed and you can just simply exit out or leave up. Once you have opened yoursaved file you may want to do some initial page set up and formatting to make thisreport review a little more efficient other than just scrolling line by line.

Suggested formatting:

Changing header text color so as the text is more visible. (Color fill function fromtool bar)

Insert an additional row above header text. (Right click on top line and insert row) Changing column R to currency text with a dollars sign and as well brackets which

show negative values

Step 1: Highlight column with financial text leave entire columnhighlighted

Step 2: Right click and select propertiesStep 3: Select tab labeled number and select currency to format

decimal places, dollar sign and as well negative numberformatting

Inserting filtersAllows you to filter through the report by cost element name or various header textcolumns

Step 1: Highlight the top row containing the header textStep 2: In the menu bar for excel select Data > Filter > Auto Filter.

Place a freeze pane function in the spread sheet, this is handy as wellStep 1: Move your cursor to the row under the header column and column where

you would like the freeze pane to startStep 2: In the menu bar for excel select Window > Freeze Panes. If the format you

have selected does not work follow the previous steps and select Unfreezepanes and reset.

The report should now be in a format which enables reviewing the report and filteringthrough various GL costs.


Documents

Cost Center Wise Rpt