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CITY OF COLWOOD
NOTICE OF
REGULAR MEETING OF COUNCIL
Monday, October 28, 2019 at 7:00 PM
Council Chambers
3300 Wishart Road, Colwood, BC
Colwood City Council is a safe place where every person is to be treated with respect.
Verbal abuse, bullying, or threats of any kind will result in removal from City Hall.
Approved By: Director of Corporate Services
A G E N D A
"We acknowledge we are meeting on the shared traditional lands
of the Coast Salish People" Page
1. CALL TO ORDER
2. APPROVAL OF THE AGENDA
2.1. Regular Council Meeting Agenda - October 28, 2019
RECOMMENDATION(S)
THAT the Agenda of the Regular Council meeting of October 28, 2019 be adopted as presented.
3. PUBLIC PARTICIPATION
Members of the public will be provided an opportunity to present concerns or ask questions of Council. Comments pertaining to a matter that has been the subject of a public hearing are prohibited where the bylaws related to the matter have not been presented to Council for consideration of adoption.
4. MAYOR'S MESSAGE
Discussion Item: No Documentation
5. ADOPTION / RECEIPT OF THE MINUTES
5.1. Regular Council Meeting Minutes - October 15, 2019
RECOMMENDATION(S)
THAT the minutes of the Regular Council meeting held October 15, 2019 be adopted as presented.
5 - 10
Page 1 of 49
Monday, October 28, 2019 - Council - Agenda Page
5.2. Committee of the Whole Meeting Minutes - September 16, 2019
RECOMMENDATION(S)
THAT the minutes of the Committee of the whole meeting held September 16, 2019 be received.
11 - 17
6. CORRESPONDENCE REQUIRING COUNCIL DIRECTION
6.1. Councillor Cynthia Day
Regarding: Written Public Apology [Deferred from the Regular Meeting of Council held October 15, 2019]
RECOMMENDATION(S)
THAT Councillor Cynthia Day's written public apology dated September 3, 2019 be received.
19 - 21
7. NEW BUSINESS
7.1. Director of Finance - Lookout Brook Dam Grant Application
RECOMMENDATION(S)
THAT the City of Colwood amend the Financial Plan for the Lookout Brook Dam capital project by adding a capital cost of $1.3M together with $750,000 in grant revenue;
AND THAT Council direct staff to include the Lookout Brook Dam capital project in the 2020 - 2024 Financial Plan.
23
7.2. Acting Mayor Designation: November 1, 2019 through October 31, 2022
RECOMMENDATION(S)
THAT the following appointments be approved for the role of Acting Mayor, City of Colwood:
November 1, 2019 to February 29, 2020 Councillor Doug Kobayashi
March 1, 2020 to June 30, 2020 Councillor Gordie Logan
July 1, 2020 to October 31, 2020 Councillor Stewart Parkinson
Page 2 of 49
Monday, October 28, 2019 - Council - Agenda Page
November 1, 2020 to February 28, 2021 Councillor Michael Baxter
March 1, 2021 to June 30, 2021 Councillor Cynthia Day
July 1, 2021 to October 31, 2021 Councillor Dean Jantzen
November 1, 2021 to February 28, 2022 Councillor Doug Kobayashi
March 1, 2022 to June 30, 2022 Councillor Gordie Logan
July 1, 2022 to October 31, 2022 Councillor Stewart Parkinson
8. BYLAWS
8.1. Bylaw No. 1748-01 - Purchasing Power Delegation Amendment - Final Reading
RECOMMENDATION(S)
THAT Bylaw No. 1748-01 cited as "Purchasing Power Delegation Amendment Bylaw No. 1748-01, 2019" be given Final Reading.
25 - 26
8.2. Bylaw No. 1787 - 2020-2023 Permissive Tax Exemption - Final Reading
RECOMMENDATION
THAT Bylaw No. 1787, cited as "2020-2023 Permissive Tax Exemption, Bylaw No. 1787, 2019", be given Final Reading.
27 - 28
8.3. Bylaw No. 1790 - Cemeteries Bylaw - 1st 2nd & 3rd Readings
a. Report - Senior Planner - Proposed Heritage Commission and Cemetery Bylaw(s)
b. Bylaw No. 1790
THAT the report titled " Proposed Amendments to Heritage Commission and Cemetery Bylaw(s)" be received;
AND THAT notice of clause 13 termination be issued to the Anglican Diocese of BC.
THAT Bylaw No. 1790, cited as "Cemeteries Bylaw No. 1790, 2019", be given First, Second and Third Readings.
29 - 45
Page 3 of 49
Monday, October 28, 2019 - Council - Agenda Page
8.4. Bylaw No. 1789 - Heritage Commission - 1st, 2nd & 3rd Readings
Bylaw No. 1789, cited as "Heritage Commission Bylaw No. 1789, 2019", be given First, Second & Third Readings.
47 - 49
9. "IN-CAMERA"
9.1. Motion to Close the Meeting to the Public
A Special Meeting of Council In-Camera is scheduled at 5:00 p.m. on October 28, 2019. This meeting starts as an open meeting (public may attend); however, Council will pass a motion to exclude the public from the In-Camera discussions under the authority of the Community Charter Sections (90(1)(k) and 91 (1) and (2):
90(1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public; and
91(1) If all or part of a meeting is closed to the public, the council may allow one or more municipal officers and employees to attend or exclude them from attending, as it considers appropriate.
91(2) If all or part of a meeting is closed to the public, the council may allow a person other than municipal officers and employees to attend,
(b)in other cases, if the council considers this necessary.
If Council cannot conclude the business of the In-Camera Meeting prior to the start of the Regular Meeting of Council scheduled for 7:00 p.m., they will recess the In-Camera Meeting and resume following the Bylaw Section of the Regular Meeting of Council agenda.
10. RELEASE OF IN-CAMERA RESOLUTIONS
11. ADJOURNMENT
All recommendations as presented are for discussion purposes only and should not be considered as the opinion or direction of council.
This Notice is posted in accordance with "Council/Committee Procedure Bylaw No. 754, 2004" and the Community Charter.
Page 4 of 49
CITY OF COLWOOD
MINUTES OF
REGULAR COUNCIL MEETING
Tuesday, October 15, 2019 at 7:00 PM
Council Chambers
3300 Wishart Road, Colwood, BC
Colwood City Council is a safe place where every person is to be treated with respect.
Verbal abuse, bullying, or threats of any kind will result in removal from City Hall.
PRESENT
Mayor
Rob Martin
Councillors Dean Jantzen
Doug Kobayashi
Gordie Logan
Stewart Parkinson
REGRETS
Councillors
Michael Baxter
Cynthia Day
ATTENDING
Chief Administrative Officer
Director of Corporate Services
Director of Engineering & Development Services
Manager of Finance
Recording Secretary
Robert Earl
Selina Williams
Brent Molnar
Jenn Hepting
Marcy Lalande
CALL TO ORDER
Mayor Martin called the October 15, 2019 Regular Meeting of Council to order at 7:00 p.m. and acknowledged meeting on the Shared Lands of the Coast Salish People.
5.1. Page 5 of 49
Minutes of Council Meeting - Tuesday, October 15, 2019
APPROVAL OF THE AGENDA
Regular Council Meeting Agenda - October 15, 2019
MOVED BY: COUNCILLOR PARKINSON SECONDED: COUNCILLOR KOBAYASHI
R2019-398 THAT the Agenda of the Regular Council meeting of October 15, 2019 be adopted as amended:
Defer Item 6.1 - Councillor Cynthia Day Re: Written public apology - to allow Councillor Day to be in attendance.
CARRIED
PUBLIC PARTICIPATION
Owner/Occupant 3338 Acemink Road - addressed Council regarding support for the Notice of Motion proposed by Councillor Jantzen for a review of waste collection in parks and trails. He suggested Council also consider increasing receptacles at bus stops.
MAYOR'S MESSAGE
Mayor Martin highlighted upcoming events and advised the following:
• Colwood Council was presented with a plaque in recognition of support for Cops for Cancer - Tour de Rock.
• Mayor Martin took part in a podcast with Westshore Business that is available on the City website.
• The Mayor and Manager of Communications went on a tour of the Royal Bay Development Site. He provided highlights of the tour.
• Recognition of Community Leaders through Leadership Victoria are currently on display in the foyer at Colwood City Hall.
ADOPTION / RECEIPT OF THE MINUTES
Special Council Meeting Minutes - September 30, 2019
MOVED BY: COUNCILLOR KOBAYASHI SECONDED: COUNCILLOR JANTZEN
R2019-399 THAT the minutes of the Special Council meeting held September 30, 2019 be adopted as presented.
CARRIED
Page 2 of 6
5.1. Page 6 of 49
Minutes of Council Meeting - Tuesday, October 15, 2019
NEW BUSINESS
Notice of Motion - Councillor Dean Jantzen
MOVED BY: COUNCILLOR JANTZEN SECONDED: COUNCILLOR KOBAYASHI
R2019-400 THAT, prior to 2020 Budget deliberations, staff provide a report to Committee of the Whole identifying;
• the location of existing waste receptacles and dog waste stations in the City of Colwood;
• locations where additional waste receptacles and/or dog waste stations should be installed;
• the costs associated with installation and maintenance of any new waste stations on trails, bus stops and benches;
AND THAT, in anticipation of future trails being completed as part of new development, the report include a draft policy for Council’s consideration to address how and where trash receptacles and dog waste stations are to be installed and identifying all City requirements to be in place prior to receiving the trail from the developer.
CARRIED
BYLAWS
Bylaw No. 1748-01 - Purchasing Power Delegation
MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR PARKINSON
R2019-401 THAT Bylaw No. 1748-01 cited as "Purchasing Power Delegation Amendment Bylaw No. 1748-01, 2019" be given First Reading.
CARRIED
MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR PARKINSON
R2019-402 THAT Bylaw No. 1748-01 cited as "Purchasing Power Delegation Amendment Bylaw No. 1748-01, 2019" be given Second Reading.
CARRIED
Page 3 of 6
5.1. Page 7 of 49
Minutes of Council Meeting - Tuesday, October 15, 2019
MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR PARKINSON
R2019-403 THAT Bylaw No. 1748-01 cited as "Purchasing Power Delegation Amendment Bylaw No. 1748-01, 2019" be given Third Reading.
CARRIED
Bylaw No. 1782 - Main Sewer - 3326 Painter Road
MOVED BY: COUNCILLOR KOBAYASHI SECONDED: COUNCILLOR JANTZEN
R2019-404 THAT Bylaw No. 1782 cited as "Colwood Main Sewer Local Area Service Establishment and Loan Authorization Bylaw No. 598, 2001, Amendment No. 83 (LAS Enlargement -3326 Painter Road), Bylaw No. 1782, 2019", be given Final Reading.
CARRIED
Bylaw No. 1783 - South Sewer - 3326 Painter Road
MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR JANTZEN
R2019-405 THAT Bylaw No. 1783 cited as "Colwood South Sewer Local Area Service Establishment and Loan Authorization Bylaw No. 602, 2001, Amendment No. 16 (LAS Enlargement - 3326 Painter Road), Bylaw No. 1783, 2019", be given Final Reading.
CARRIED
Bylaw No. 1786 - Main Sewer - 3122 Woodpark Drive
MOVED BY: COUNCILLOR KOBAYASHI SECONDED: COUNCILLOR JANTZEN
R2019-406 THAT Bylaw No. 1786 cited as "Colwood Main Sewer Local Area Service Establishment and Loan Authorization Bylaw No. 598, 2001, Amendment No. 84 (LAS Enlargement - 3122 Woodpark Drive), Bylaw No. 1786, 2019", be given Final Reading.
CARRIED
Page 4 of 6
5.1. Page 8 of 49
Minutes of Council Meeting - Tuesday, October 15, 2019
Bylaw No. 1787 - 2020-2023 Permissive Tax Exemption
MOVED BY: COUNCILLOR PARKINSON SECONDED: COUNCILLOR LOGAN
R2019-407 THAT Bylaw No. 1787 cited as "2020-2023 Permissive Tax Exemption, Bylaw No. 1787, 2019", be given First Reading.
CARRIED
MOVED BY: COUNCILLOR PARKINSON SECONDED: COUNCILLOR LOGAN
R2019-408 THAT Bylaw No. 1787 cited as "2020-2023 Permissive Tax Exemption, Bylaw No. 1787, 2019", be given Second Reading.
CARRIED
MOVED BY: COUNCILLOR PARKINSON SECONDED: COUNCILLOR LOGAN
R2019-409 THAT Bylaw No. 1787 cited as "2020-2023 Permissive Tax Exemption, Bylaw No. 1787, 2019", be given Third Reading.
CARRIED
Bylaw No. 1788 - Land Use Amendment - 3510 Wishart Road
MOVED BY: COUNCILLOR KOBAYAHSI SECONDED: COUNCILLOR JANTZEN
R2019-410 THAT Bylaw No. 1788 cited as "Colwood Land Use Bylaw No. 151, 1989, Amendment No. 169 (3510 Wishart Road), Bylaw No. 1788, 2019", be given First Reading.
CARRIED
MOVED BY: COUNCILLOR KOBAYASHI SECONDED: COUNCILLOR JANTZEN
R2019-411 THAT Bylaw No. 1788 cited as "Colwood Land Use Bylaw No. 151, 1989, Amendment No. 169 (3510 Wishart Road), Bylaw No. 1788, 2019", be given Second Reading.
CARRIED
Page 5 of 6
5.1. Page 9 of 49
Minutes of Council Meeting - Tuesday, October 15, 2019
"IN-CAMERA"
MOVED BY: COUNCILLOR LOGAN SECONDED: COUNCILLOR KOBAYASHI
R2019-412 THAT the Special Meeting of Council In-Camera resume at 7:16 p.m. and that the public be excluded from the In-Camera discussions under the authority of the Community Charter sections 90(1)(a)(c)(e)(i)(j) and (k):
90 (1) A part of a council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:
(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act; and
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.
CARRIED
RELEASE OF IN-CAMERA RESOLUTIONS
No In-Camera Council resolutions were released from their In-Camera classification.
ADJOURNMENT
MOVED BY: COUNCILLOR LOGAN
R2019-413 THAT the meeting adjourn at 7:32 p.m.
CARRIED
APPROVED AND CONFIRMED CERTIFIED CORRECT
Page 6 of 6
5.1. Page 10 of 49
CITY OF COLWOOD
MINUTES OF
COMMITTEE OF THE WHOLE MEETING
Monday, September 16, 2019 at 6:00 PM
Council Chambers
3300 Wishart Road, Colwood, BC
Colwood City Council is a safe place where every person is to be treated with respect.
Verbal abuse, bullying, or threats of any kind will result in removal from City Hall.
PRESENT
Chair Acting Mayor Dean Jantzen
Mayor Rob Martin
Councillors Michael Baxter
Cynthia Day
Gordie Logan
Doug Kobayashi
Stewart Parkinson
ATTENDING
Chief Administrative Officer
Director of Engineering and Development Services
Director of Long Range Planning & Sustainability
Director of Finance
Manager of Finance
Technical Supervisor – Engineer
Planner
Planner
Planning Technician
Recording Secretary
Robert Earl
Brent Molnar
Iain Bourhill
Christopher Paine
Jenn Hepting
Helen Lockhart
Dennis Carlsen
Katherine Lesyshen
Richard Buchan
Amanda Irving
CALL TO ORDER
Acting Mayor Jantzen called the meeting to order at 6:02 pm and acknowledged that we are meeting on the shared traditional lands of the Coast Salish People.
APPROVAL OF THE AGENDA
Committee-of-the-Whole Agenda - September 16, 2019
MOVED BY: COUNCILLOR KOBAYASHI
THAT the Agenda of the September 16, 2019 Committee-of-the-Whole be adopted as amended:
5.2. Page 11 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
• Move item 6.7 Grant in Aid Policy Process Review to 6.1 and renumber accordingly.
CARRIED
ADOPTION OF THE MINUTES
Committee-of-the-Whole - September 3, 2019
MOVED BY: COUNCILLOR BAXTER
THAT the minutes of the Committee-of-the-Whole meeting held September 3, 2019 be adopted.
CARRIED
PRESENTATIONS
Lookout Brook Dam Upgrade Design Options
Helen Lockhart, Technical Supervisor – Engineer, provided a brief overview of the Lookout Brook Dam Upgrade Design Options report presented to Committee on August 19, 2019 and introduced Chris Lucas, B.Eng., P.Eng., Senior Project Engineer, McElhanney Consulting Services Ltd. and Jay McIntyre, M.A.Sc., P.Eng., Senior Geotechnical Engineer, Thurber Engineering Ltd. to answer questions from Committee.
PUBLIC PARTICIPATION
Resident, 3338 Acemink Road, addressed the Committee regarding a compliment received from a homeowner concerning the establishment of the Colwood Tree Protection Bylaw and the retention of trees and natural green space on Cuaulta Crescent.
Resident, 3457 Curlew Street, addressed the Committee regarding:
• The entrance from 360 Latoria Road onto Ryder Hesjedal Way
• Parking concerns and traffic volume at peak times in the Royal Bay area.
• Consideration for the size of Royal Bay Secondary School.
Colwood taxpayer/Langford resident, 739 Willing Drive, addressed the Committee regarding personal knowledge and history of the Lookout Brook Dam construction, and provided recommendations for upgrading the dam.
Page 2 of 7
5.2. Page 12 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
Resident, 3525 Ryder Hesjedal Way, addressed the Committee regarding:
• Removing the plan for a community centre at 360 Latoria Road.
• Lack of transit and parking spots in the Royal Bay area.
Resident, 367 Osprey Street, addressed the Committee regarding:
• Concerns around the density and parking allocation for 360 Latoria Road.
• Current lack of parking in the Royal Bay area.
Resident, 372 Kestrel Street, addressed the Committee regarding:
• 360 Latoria Road being marketed as neighbourhood centre area.
• Traffic concerns at Latoria Road and Ryder Hesjedal Way.
• Parking issues in the Royal Bay area.
Resident, 3527 Sparrowhawk and 350 Latoria, addressed the Committee regarding:
• Lack of infrastructure and egress in Royal Bay.
• Increase in the number of young families in the Royal Bay area and lack of play space for children and community gathering areas.
• Concerns around rental housing in Royal Bay.
Resident, 350 Latoria Boulevard, addressed the Committee regarding:
• Current traffic issues in the Latoria area after school.
• Parking issues in the area and insufficient parking proposed for 360 Latoria Road.
NEW BUSINESS
Grant in Aid Policy and Process Review
MOVED BY: COUNCILLOR BAXTER
THAT it be recommended to Council:
THAT the revised Grant in Aid Policy GRA001 be adopted as presented;
AND THAT the 2020 Grant in Aid budget be set at $40,800 with an additional $2,500 included in the ongoing operating budget for off-cycle Grant in Aid requests, also starting in 2020;
AND FURTHER THAT Staff facilitate a weighted-averaging Council adjudication process for 2020 Grant in Aid applications.
CARRIED
OPPOSED: COUNCILLOR DAY
Page 3 of 7
5.2. Page 13 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
Development Services Status Report
MOVED BY: COUNCILLOR BAXTER
THAT the Committee receive the report titled Development Services Status, dated September 16, 2019.
CARRIED
Development Variance Permit - Pelican Drive
MOVED BY: COUNCILLOR BAXTER
THAT it be recommended to Council:
THAT Development Variance Permit No. DVP-19-008 be authorised for issuance, which would have the effect of:
A. Relaxing section 2.1.20 of the Colwood Land Use Bylaw (No. 151) to increase the maximum height of a retaining wall from 1.2m (4ft) to 3.07m (10ft 1 inch).
SUBJECT TO the following condition to the satisfaction of the City of Colwood:
A) The payment of the application fees for DVP-19-008.
On the property located at Lot 11, Section 42, Esquimalt District, Plan VIP84204 (458 Pelican Drive, PID 027355063).
CARRIED
OPPOSED: COUNCILLOR DAY
MOVED BY: COUNCILLOR PARKINSON
THAT it be recommended to Council:
THAT the Development Application Procedures Bylaw (No. 427) be amended to provide Council the option to reduce or refund application fees through resolution; and,
THAT subject to the adoption of the aforementioned amendment, the application fees of $1,500.00 for DVP-19-008 be reduced to $0.00.
CARRIED
Page 4 of 7
5.2. Page 14 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
Rezoning 360 Latoria
Resident, 3517 Ryder Hesjedal Way, addressed Committee regarding:
• Zoning and land use of the site.
• Increased traffic with school expansion and the density proposed.
• Traffic analysis of Latoria Road.
• Lack of transit service and parking concerns.
• Need for increased commercial space.
Resident, 3529 Ryder Hesjedal Way, addressed Committee regarding:
• Traffic concerns at the entrances of 360 Latoria and the school.
• Parking issues in the area.
Representative, District Group, addressed the Committee regarding concerns and questions from residents and Committee.
MOVED BY: COUNCILLOR PARKINSON
THAT it be recommended to Council:
THAT the application be deferred for further information from the developer;
AND THAT staff provide clarification on parking demand and use of the building as it relates to rental versus seniors versus condominiums.
CARRIED
OPPOSED: COUNCILLOR BAXTER, COUNCILLOR LOGAN, MAYOR MARTIN
Cannabis Retail Store Policy
MOVED BY: COUNCILLOR DAY
THAT the report dated September 16, 2019 be received;
AND THAT it be recommended to Council:
THAT the draft Cannabis Retail Store Policy be adopted as presented;
AND THAT staff to bring forward an analysis of Business License fees for cannabis retail stores to determine if an amendment to the Business License Bylaw is necessary.
CARRIED
Page 5 of 7
5.2. Page 15 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
Select Committee on Waterfront Erosion or Alternative Approach
Resident, 3338 Acemink Road, addressed the Committee regarding support for a select committee and including the Esquimalt Lagoon Stewardship Initiative (ELSI).
MOVED BY: COUNCILLOR BAXTER
THAT the report titled 'Select Committee on Waterfront Erosion or Alterative Approach' be received;
AND THAT it be recommended to Council:
THAT a select committee on waterfront coastal processes be established and endorse a revised terms of reference to include coastal processes beyond erosion.
CARRIED
Permissive Tax Exemption Policy and Process Review
Committee asked that staff bring back a list of property owners who are currently receiving the tax exemption and provide terminology different from permanent or perpetual.
MOVED BY: COUNCILLOR LOGAN
THAT it be recommended to Council:
THAT the revised Permissive Tax Exemption Policy TAX 001 be adopted as presented;
AND THAT staff draft a permissive tax exemption bylaw granting for a four-year term for permissive tax recipients currently receiving a one-year exemption for Council's consideration;
AND FURTHER THAT staff draft a bylaw granting a perpetual term, for places of worship recipients currently receiving a ten-year exemption under Bylaw No 1359, 2010 for Council's consideration.
CARRIED
Page 6 of 7
5.2. Page 16 of 49
Minutes of Committee of the Whole Meeting - Monday, September 16, 2019
FINAL PUBLIC PARTICIPATION
Resident, 3525 Ryder Hesjedal Way, addressed Committee regarding:
• Appropriate location for the 360 Latoria Road development.
• Using the property at 360 Latoria to support the community.
• Traffic and parking concerns.
Resident, 3344 Ravenwood Road, addressed Committee regarding traffic concerns in the Latoria area and gave suggestions for future developments.
Resident, 3527 Sparrowhawk and 350 Latoria, addressed Committee regarding:
• Cost of development to the Royal Bay community.
• Rental housing stigma.
• Widening of Latoria Road and lack of parking.
Colwood taxpayer/Langford resident, 739 Willing Drive, addressed Committee regarding:
• Foreshore restoration and participating in future projects with the City.
• Contributing information relating to the Lookout Brook Dam.
Resident, 3517 Ryder Hesjedal Way, addressed Committee regarding:
• Development permit application and rezoning amendment processes.
• Building height under the zoning for 360 Latoria Road.
Resident, 372 Kestrel Street, addressed Committee regarding the location and increased traffic of the 360 Latoria Road development.
NEXT MEETING
The next meeting of the Committee-of-the-Whole is scheduled to be held Monday, October 7, 2019.
ADJOURNMENT
MOVED BY: COUNCILLOR KOBAYASHI
THAT the meeting be adjourned at 9:42 PM.
CARRIED
APPROVED and CONFIRMED CERTIFIED CORRECT
Page 7 of 7
5.2. Page 17 of 49
Minutes of Council Meeting - Thursday, June 06, 2019 Page # 1
MOVED BY: COUNCILLOR JANTZEN
SECONDED: COUNCILLOR LOGAN
R2019-234 THAT Councillor Day provide a written public apology to City Staff involved inthe incident to the satisfaction of the Mayor.
CARRIED
OPPOSED: COUNCILLOR PARKINSON
6.1. Page 19 of 49
September 3, 2019
Mayor Robert Martin
City of Colwood
3300 Wishart Road
Colwood, BC V9C IRl
Mayor Martin,
I sincerely apologize for speculating on the motives of staff. Only that staff person could possibly know
their motivations.
We may disagree from time to time about the best course of action, but it is important to speak clearly
about our point of view and refer to facts.
I want only the best for Colwood and our City staff.
Sincerely,
Cynthia Day
Colwood City Councillor
6.1. Page 21 of 49
CoI^ckJSTAFF REPORT
To: Regular Meeting of Council
Date: October 28, 2019
From: Christopher Paine, Director of Finance
RE: Lookout Brook Dam Grant Application & Financial Plan
File: 1855-03
RECOMMENDATION
THAT the City of Colwood amend the financial plan for the Lookout Brook Dam capital project by
adding a capital cost of $1.3M together with $750,000 in grant revenue,
AND THAT Council direct Staff to include the Lookout Brook Dam capital project in the 2020 - 2024
Financial Plan.
SUMMARY AND PURPOSE
The Lookout Brook dam project is currently in the 2019 - 2023 Financial Plan, but the construction
amount is listed as unknown. At the August 26, 2019 Regular Meeting of Council, Council passed thefollowing resolution, "That Staff apply for a grant from the UBCM Community Emergency
Preparedness Fund, Structural Mitigation stream for safety upgrades to Lookout Brook Dam." Theapplication package must include a Council resolution that indicates support for the capital project
and clearly identifies the applicant's contribution. The class D cost estimate of the Rock Buttressing
option is$1.3M. The maximum grant award is $750,000. Work to refine the cost estimate Is currentlyunderway.
The decision on whether to proceed with the project will return to Council once the outcomes of the
refined cost estimates grant application are known.
/•' •
Respectfully submitted.
Christopher Paine, CPA, CGA
Director of Finance
ADMINISTRATORS COMMENTS:
I have read the report and endorse the
recommendatioi
Robert Earl
Chief Administrative Officer
City of Colwood 3300 Wishart Road Victoria, BC V9C IRl P: 250 478 5999 F: 250 478 7516 Web: www.colwood.ca7.1. Page 23 of 49
CITY OF COLWOOD
BYLAW NO. 1748-01
A bylaw to amend the Purchasing Power Delegation Bylaw to update the list of employees
and officers to whom purchasing power is delegated.
Council of the City of Colwood, in open meeting assembled, enacts as follows:
1. CITATION
This Bylaw may be cited for all purposes as the "Purchasing Power Delegation Amendment
Bylaw No. 1748-01, 2019".
2. AMENDMENTS
2.1 “Purchasing Power Delegation Bylaw No. 1748, 2019” is hereby amended as follows:
2.1.1 Clause 3 is deleted in its entirety and replaced with the following clause:
The City of Colwood hereby delegates all the powers, duties and functions of
Council to authorize the execution of contracts and/or purchase of goods and
services on behalf of the City to the following officers and employees:
a) Chief Administrative Officer;
b) Director of Finance;
c) Director of Corporate Services;
d) Director of Engineering and Development;
e) Director of Long-Range Planning and Sustainability;
f) Manager of Finance
g) Manager of Building Inspections and Bylaw Services;
h) Corporate Communications Manager;
i) Fire Chief;
j) Assistant Fire Chief;
k) Public Works Manager;
l) Superintendent of Public Works;
m) Manager of Human Resources; and
n) City Purchaser
subject to the limitations on that delegated authority as set out in the City's
Purchasing Policy attached to this bylaw as Schedule "A", and subject to the
approved financial plan.
8.1. Page 25 of 49
Purchasing Power Delegation Bylaw Amendment No. 1748-01 Page 2 of 2
This section does not authorize the execution of any agreement that requires
elector approval under the Community Charter, whether as a result of the stated
term of the agreement or any provision for extension or renewal.
2.1.2 Schedule A - Purchasing Policy, is amended as follows:
Under Authority, Responsibility and Limits, the City Purchaser is added with a
purchasing approval limit of “up to $25,000.
READ A FIRST TIME on this the 15TH day of OCTOBER, 2019
READ A SECOND TIME on this the 15TH day of OCTOBER, 2019
READ A THIRD TIME on this the 15TH day of OCTOBER, 2019
ADOPTED BY THE MUNICIPAL COUNCIL
OF THE CITY OF COLWOOD on this the
day of , 2019
Rob Martin, Mayor Selina Williams, Corporate Officer
8.1. Page 26 of 49
Co(^^CITY OF COLWOOD
BYLAW NO. 1787
A BYLAW TO EXEMPT CERTAIN LAND AND IMPROVEMENTS FROM TAXATION FOR A FOUR-YEAR PERIOD
BEGINNING FISCAL 2020
WHEREAS section 224 of the Community Charter provides that land and improvements which are owned
or held by a charitable, philanthropic, or other not for profit corporation and the Council considers are
used for a purpose that is directly related to the purposes of the corporation, may be exempt from
taxation.
NOW THEREFORE the Municipal Council of the City of Colwood in open meeting assembled enacts as
follows:
1. Each parcel of land described in Columns B, C, and E of the Schedule to this Bylaw and any
improvements on such parcel shall be exempt from taxation under section 197(l)(a) of the Community
Charter for the term specified in Column D, on the condition that such parcel is used, owned, or
occupied by the organization named in the corresponding row of Column A of the Schedule.
Citation
This Bylaw may be cited for all purposes as the "2020-2023 Permissive Tax Exemption, Bylaw No. 1787,
2019"
READ A FIRST TIME on this the
READ A SECOND TIME on this the
READ A THIRD TIME on this the
ADOPTED BY THE MUNICIPAL COUNCIL
OF THE CITY OF COLWOOD on this the
15'^ day of OCTOBER, 2019
15^^ day of OCTOBER, 2019
15'"^ day of OCTOBER, 2019
day of ,2019
Rob Martin, Mayor Selina Williams, Corporate Officer
1960-03
8.2. Page 27 of 49
Colwood g-p^pp RppQRj
To: Council
Date: October ZS, 2019
From: Jill Coiiinson, Senior Planner
RE: Proposed Heritage Commission and Cemetery Bylaw(s)
File: 6800-01
RECOMMEIMDATION
THAT the report titled "Proposed Amendments to Heritage Commission and Cemetery Bylaw(s)" be
received;
AND THAT notice of clause 13 termination be Issued to the Anglican Diocese of BC;
AND THAT "Cemeteries Bylaw No. 1790, 2019" be given first, second and third reading;
AND THAT "Heritage Commission Bylaw No. 1789, 2019" be given first, second and third reading.
SUMMARY AND PURPOSE
Council has directed staff to activate the Heritage Commission and focus the work of the Commission
on preparing and drafting a Heritage Conservation Strategy. To facilitate this work, updates to
Heritage Commission, Pioneer Cemetery and St. John the Baptist Cemetery bylaws are required. Staff
is seeking support for the proposed amendments which Includes the merger of the current cemetery
bylaws (Bylaw No. 1100 and 1265) Into a single modernized bylaw. Staff are also seeking Councilresolution for termination of a purchase agreement clause removing a Heritage Advisory Commission
appointment by the Church.
BACKGROUND
At the Council meeting of June 10, 2019, Council directed that staff prepare an updated terms of
reference for the Colwood Heritage Commission Including removal of references to the Commission's
role In the administration of the Pioneer Cemetery and St. John the Baptist Heritage Church.Consequently, amendments to bylaws for St. John the Baptist and Pioneer cemeteries must occur, as
well termination of an obligation stemming from a 1996 purchase agreement.
Heritage Commission Bylaw Update - Proposed Bylaw No. 1789
Currently the Heritage Commission acts as the Board of Trustees for St. John the Baptist Cemetery
and oversees Issues related to maintenance, operations and management of the St. John the BaptistChurch and Emery Hall. The Commission also appoints a member as a Trustee on the PioneerCemetery Board. To focus the work of the commission on the preparation and drafting of a heritage
conservation strategy, the proposed new bylaw removes these refences. The proposed update also
streamlines and modernizes the document.
The proposed Heritage Commission Bylaw No.l789, 2019 Is attached for Council's consideration.
City of Colwood 3300 Wishart Road Victoria, BC V9C1R1 P: 250 478 5999 F: 250 478 7516 Web: www.colwood.ca8.3. Page 29 of 49
« CITY OF COLWOOD
Colwood
BYLAW NO. 1790
A BYLAW TO PROVIDE FOR THE REGULATION, MANAGEMENT, OPERATIONS AND
MAINTENANCE OF CEMETERIES OWNED BY THE CITY OF COLWOOD
The Council of the City of Colwood, in open meeting assembled, hereby enacts as follows:
1. INTERPRETATION
TITLE
1.1 This bylaw may be cited for all purposes as "Cemetery Management Bylaw No. 1790, 2019".
DEFINITIONS
1.2 In this bylaw:
"Administrative Authority" means the Business Practices and Consumer Protection
Authority established under the Business Practices and Consumer Protection Authority Act,
S.B.C. 2004, C.3;
"Administrator" means the person or persons duly appointed by the Council as the
Administrator(s) of the Cemetery or Cemeteries;
"Burial Container" means a container to enclose Human Remains for interment that:
a) has a rigid base and is of sufficient strength to contain and move Human Remains;
b) is capable of being closed so that the public is not able to see the Human Remains;
and
c) is constructed so that it does not leak or otherwise cause a hazard to any person's
health
but does not include a grave liner Vault or an Urn;
"Caretaker" means the person or persons duly appointed by the Administrator as the
Caretaker{s) of the Cemetery or Cemeteries;
"Cemetery" or "Cemeteries" includes any parcel or tract of land set aside, used, maintained
or operated as a cemetery by the City, Including the St. John the Baptist Cemetery and the
Pioneer Cemetery;
"CIFSA" means the Cremation, interment and Funeral Services Act, S.B.C. 2004, c.35 and its
associated regulations as amended or replaced from time to time;
"City" means the City of Colwood;
"Control of Disposition" means the right under CIFSA to control the disposition of the Human
Remains or Cremated Remains of a deceased person;
8.3. Page 35 of 49
« CITYOFCOLWOOD
Colwood BYLAW NO. 1789
A BYLAW TO ESTABLISH A HERITAGE COMMISSION
The Council of the City of Colwood hereby enacts as follows:
1. TITLE
1.1 This bylaw may be cited for all purposes as "Heritage Commission Bylaw No. 1789; 2019".
2. ESTABLISHMENT
2.1 The Colwood Heritage Commission (the "Commission") is hereby established.
3. DUTIES
3.1 It shall be the duty of the Commission to:
advise Council on heritage matters;
advise Council on matters referred to it by Council;
undertake and support activities of a heritage nature, including education activities,
heritage research, and participating In heritage events;
iv. ensure the development of a management plan for Colwood heritage properties;
V. fundraising for Colwood heritage projects;
vl. undertake or provide support for such activities as directed by Council.
4. MEMBERSHIP, MEETINGS, MINUTES, PROCEDURES, AND QUORUM
4.1 The Commission shall consist of not more than nine (9) members, all of whom shall be appointed by
resolution of Council, and shall be selected as follows:
4.1.1 one member of Council and an alternate Council representative; and
4.1.2 Up to eight (8) persons selected from the community at large.
4.2 Each member appointed under this bylaw shall hold office for a term of one year or until a successor
is appointed. A member may be reappointed for a further term or terms.
4.3 In the event of a vacancy occurring among the appointed members of the Commission, Council may
appoint a new member to fill such vacancy for the unexpired portion of the term.
4.4 The Commission shall be presided over by the Chair, who shall be elected by the Commission at its
first meeting in each year.
4.5 The Commission shall appoint a member of the Commission as Vice Chair to preside in the Chair's
absence.
8.4. Page 47 of 49