COUNCIL AGENDA THE CORPORATION OF THE ......Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213136 dated June 28,2013, referred to as the "Soreny

COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville Thursday, August 15, 2013

7:00 p.m. 7:30 p.m. & 7:40 p.m. - Public Meetings - Planning (Zoning)

Page

1. CALL TO ORDER

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF

3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS

(a) Minutes of the regular meeting of Council held August 1, 2013.

(b) Added Item(s)

4. DELEGATIONS, STATEMENTS AND UPDATES

1. Delegations

(a) 7:05 p.m. - Roselyne Chues regarding "Requested Amendment to Open Air Burn Permit". File: C13

2. Statements By Council

3. Updates On Projects

(a) Richmond Community Water System

(b) Harbour Divestiture

5. INFORMATION ITEMS

7-14

15

Page 1 of 121

Council Agenda August 15, 2013Page


(a) Long Point Region Conservation Authority minutes of meeting held June 5, 2013. File: A16

(b) Correspondence dated August 1, 2013 from Ministry of Agriculture and Food regarding "Township of Wainfleet's resolution regarding proposed wind turbines". File: A16

(c) Joint Statement from the Elgin Area Water Supply System, the Middlesex-London Health Unit and Elgin-St. Thomas Public Health regarding "Sodium in Drinking Water. File: A16

(d) Tillsonburg & District Multi Service Centre (MSC) E-Letter dated August, 2013. File: M07

(e) Correspondence dated July 30, 2013 from Ontario Provincial Police regarding "Elgin County OPP - Changes to Paid Duty Policy". File: P17

(f) South West Community Care Access Centre 2012 - 2013 Report to the Community. File: S08

(g) Elgin County e-Blast newsletter dated August 2013. File: M07

(h) Correspndence dated June 26, 2013 and August 12, 2013 from Ministry of Natural Resources to Mr. John Walker regarding "Approved Minor Site Plan Amendment under the Aggregate Resources Act". File: D05Walk10

6. PLANNING, DEVELOPMENT, RECREATION & TOURISM

1. Correspondence and Reports

(a) Staff Report C2013-05 regarding Current Economic Development Initiatives. File: D02

2. PUBLIC MEETING

17-23

25

27-30

31

33

35-58

59-61

63-64

65-66

Page 2 of 121


1. Public Meeting

(a) 7:30 p.m. - Siemens Rezoning - to change the zoning on a parcel of land from Village Residential (R1) Zone to site-specific Village Residential (R1-10) Zone submitted by Jacob, Melodie and Henry Siemens.

2. Declaration of Pecuniary Interest and the General Nature Thereof

3. Staff Presentation

(a) Staff Report D2013-026 regarding Siemens Rezoning. File: D4.SIEM

4. Public Comments

5. Council Comments and Questions

6. Adjournment

7. Disposition of Item

3. PUBLIC MEETING

1. Public Meeting

(a) 7:40 p.m. - Marlax Rezoning - to change the zoning on a parcel of land from Local Commercial (C2) Zone to Village Residential (R1) Zone submitted by Marlax Services Ltd.

2. Declaration of Pecuniary Interest and the General Nature Thereof

67-83

Page 3 of 121


3. Staff Presentation

(a) Staff Report D2013-027 regarding Marlax Rezoning. File: D14.MARL

4. Public Comments

5. Council Comments and Questions

6. Adjournment

7. Disposition of Item

7. ROADS, AGRICULTURE & DRAINAGE

8. PROPERTY, BUILDING & PROTECTIVE SERVICES

9. FINANCE, ADMINISTRATION & PERSONNEL

(a) Cheque Register being Cheque #015034 to Cheque #015089 inclusive, except Cheque #014966 totaling $101,538.94 and Payroll Disbursements for the period ending August 4, 2013 totaling $58,223.32.

(b) Correspondence date August 9, 2013 from Grace Community Church requesting the use of the Port Burwell East Beach on September 22, 2013. File: C13

(c) Correspondence dated August 7, 2013 from Symen & Faye Salverda requesting use of Memorial Park for a wedding on October 19, 2013. File: C13

10. ENVIRONMENT

85-100

101-109

111

113

Page 4 of 121


11. COMMITTEE OF THE WHOLE

(a) In Camera.

(b) Closed session minutes of the regular meeting of Council held July 4, 2013.

(c) Confidential Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Harbour Divestiture)

(d) Out of Camera.

12. BY-LAWS

(a) By-Law Z621-2013 A By-Law to further amend By-Law Z456-2003 (Siemens)

(b) By-Law Z622-2013 A By-Law to further amend By-Law Z456-2003 (Marlax)

(c) By-Law 2013-075 A By-Law to confirm all actions of Council

13. ADJOURNMENT

(a) Adjournment

115-117

119-120

121

Page 5 of 121

Page 6 of 121

COUNCIL MINUTES

THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, StraffordviUeAugust 01, 2013

7:00 PM

Regular Council Meeting8:00 PM - Public Meeting - Drainage

The regular meeting of the Council of the Municipality ofBayham was held on Thursday,August 1, 2013 in the Council Chambers. Present were Mayor Paul Ens, Councillors WayneCasier, Tom Soufhwick and Ed Ketchabaw, Administrator Kyle Kruger and Clerk LyndaMillard.

Deputy Mayor Cliff Evanitski was absent.

Drainage Superintendent Bill Knifton and Water Wastewater Superintendent Ed Roloson were inattendance to present their respective reports.

1. CALL TO ORDER

Mayor Ens called the meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF

None.

3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS

(a) Minutes of the regular meeting of Council held July 18,2013.2013-333

Moved by Councillor E KetchabawSeconded by Councillor T Southwick"THAT the minutes of the regular meeting held July 18, 2013 be approved ascirculated."

CARRIED UNANIMOUSLY

(b) Added ItemsNone.

4. DELEGATIONS, STATEMENTS AND UPDATES1. DELEGATIONS

None.

2. STATEMENTS BY COUNCIL

None.

Page 1 of 8

Minutes of the regular meeting of Council held August 1, 2013.

Page 7 of 121

Council Minutes August 01, 20133. UPDATES ON PROJECTS

(a) Richmond Community Water System.Referred to Item 10(a).

(b) Harbour Divestiture.

The Administrator noted that he has received the final ESA report from Small CraftHarbours. He will review it and provide a report back to Council for the next meeting.


(a) Correspondence dated July 16, 2013 from Ministry ofNatural Resources regarding"2013 Annual Wildlife Rabies Control Operations".File: A16

(b) Correspondence dated July 15, 2013 from Fisheries and Oceans Canada regarding"Invitation to comment on the Proposed Recovery Strategy for the Channel Darter".File: A16

(c) Correspondence dated July 5, 2013 from Ministry of Economic Development, Tradeand Employment regarding "Accessibility Standards Advisory Council / StandardsDevelopment Committee".File: A16

(d) Correspondence dated July 8, 2013 from Municipal Property Assessment Corporationregarding "Update from MPAC".File: A16

(e) Copy of Resolution passed July 10, 2013 by the Council of the Regional MunicipalityofHalton regarding "Enbridge Pipelines Inc. Line 9 Reversal".File: C10

(0 Huron Elgin London Project Clean Water 2012/2013 Annual Progress Rqiort. (Thefull report was available and additional information as highlighted available atwww, watersupylv. london. ca}File: E08

(g) Correspondence received July 19, 2013 from Elgin County OPP regarding "Back toBasics When Traffic Lights Are Out."File: Pl 7

2013-334

Moved by Councillor E KetchabawSeconded by Councillor T Southwick"THAT information items 5(a) through 5(g) be received for information."CARRIED UNANIMOUSLY

6. PLANNING. DEVELOPMENT. RECREATION & TOURISM

7. ROADS. AGRICULTURE & DRAINAGE

1. CORRESPONDENCE AND REPORTS - None.

Page 2 of 8


Page 8 of 121

Council Minutes August 01, 20132. PUBLIC MEETING

2013-335

Moved by Councillor E KetchabawSeconded by Councillor T Southwick"THAT the Council meeting be adjourned in order to hold Public Meetingpursuant to the provisions of the Drainage Act"CARRIED UNANIMOUSLY

PUBLIC MEETING

8:00 p.m. - Soreny Branch Municipal Drain - to consider Spriet Associates Engineer'sReport #213136 dated June 28, 2013.File: E09

DECLARATION OF PECUNIARY EVTEREST AND THE GENERALNATURE THEREOF

None.

STAFF PRESENTATION

Staff Report DR2013-014 and attached Engineer's Report regarding Soreny BranchMunicipal Drain.File: E09

John Spriet Jr., Engineer, of Spriet Associates was in attendance to present the DrainageReport. The watershed area contains approximately 0.5 hectares of farmland, containing4 newly created residential lots, located in Lot 124, Concession NTR fronting on thenorth limit ofDomielly Drive.

The proposed work will be constructed in accordance with Drainage Act guidelines andthe cost will be assessed against property Roll No. 004-09700, owned by Soreny Farms.

The Drainage Superintendent noted that the Provisional by-law requires first and secondreading and the setting of a date for the Court of Revision.

PUBLIC COMMENTS

None.

COUNCIL COMMENTS AND QUESTIONS

Q. Councillor Casier questioned where the branch would tie in.A. Mr. Spriet responded that the farmland property is tributary to, and will tie in to DrainNo. 7 of the Straffordville Drain.

Q. Mayor Ens questioned the capacity of the drain.A. Mr. Spriet confirmed that the new branch should not overload the existing drain.

Page 3 of 8


Page 9 of 121

Council Minutes August 01, 2013ADJOURNMENT

2013-336

Moved by Councillor T SouthwickSeconded by Councillor E Ketchabaw"THAT the Public Meeting be adjourned at 8:07 p.m."CARRIED UNANIMOUSLY

DISPOSITION OF ITEM

2013-337

Moved by Councillor E KetchabawSeconded by Councillor T Soufhwick"THAT in accordance with Sections 44 to 46 of the Drainage Act, Council of theCorporation of the Municipality of Bayham hereby adopts Spriet Associates report#213136 dated June 28,2013, referred to as the "Soreny Branch of theStraffordville Drainage Works" report;

AND THAT Provisional By-law #2013-072 be given first and second reading;

AND THAT the Clerk be directed to distribute copies of the Provisional By-law andNotice of the time and place of the first sitting of the Court of Revision to theaffected parties pursuant to Section 46 (2) of the Drainage Act;

AND THAT a date of September 5, 2013 at 8:00 p.m. be set for the first sitting ofthe Court of Revision."CARRIED UNANIMOUSLY

8. PROPERTY, BUILDING & PROTECTIVE SERVICES

9. FINANCE. ADMINISTRATION & PERSONNEL

(a) Cheque Register being Cheque #014913 to Cheque #015033 inclusive, except Cheque#014930 totaling $276,871.74 and Payroll Disbursements for the period ending July21, 2013 totaling $61,539.90.Council members expressed interest in knowing the amount of revenue generated throughthe firefighter training workshops.

2013-338

Moved by Councillor W CasierSeconded by Councillor E Ketchabaw"THAT Cheque Register being Cheque #014913 to Cheque #015033 inclusive,except Cheque #014930 totaling $276,871.74 and Payroll Disbursements for theperiod ending July 21, 2013 totaling $61,539.90 be approved."CARRIED UNANIMOUSLY

(b) Correspondence dated July 17, 2013 from Ontario Building Officials Association,Southwestern Chapter regarding "Re-quahfication of Building Officials"File: A01

Page 4 of 8


Page 10 of 121

Council Minutes August 01, 2013Staff noted that the proposed requirements for CBO training is beyond that of other suchprofessionals and re-certification is unjust and costly.

2013-339

Moved by Councillor T SouthwickSeconded by Councillor W Casier"WHEREAS, municipal building officials are the main practitioners of the OntarioBuilding Code (OBC) and use the OBC on a daily basis in the carrying out of theirduties;

AND WHEREAS Bill 124 passed in 2005 required all municipal building officials toundertake a series of qualification exams;

AND WHEREAS a subsequent regulation 332/12 (knowledge and maintenanceexaminations) requires our already quaUHed officials to re-qualify by taking asimilar series of quaUfication exams again;

AND WHEREAS this re-quaUfication process wiU provide municipalities withfinancial hardships in terms of registration costs, mileage costs, days away from theoffice to undertake their regular duties in performing timely inspections that isexpected by the buUding industry;

AND WHEREAS, municipal buUding officials acknowledge the need to stay currentwith legislation and to undergo necessary training to do so;

AND WHEREAS, the builders and home owners will suffer slower response timefor building permits and inspections untU all of the buUding officials are qualified;

AND WHEREAS, there may be an increase to permit fees to absorb the additionalcosts due to training/courses, examinations, travel, accommodations, additionalstaffing;

NOW, THEREFORE, the Municipality ofBayham, in support of the SouthwesternChapter of the Ontario BuUding Officials Association resolves;

THAT any amendments to the OBC include provisions for training opportunitiesrather than requalification examinations as the means by which building officialsremain current of changes to the OBC;

THAT municipal building officials, as the primary practitioners of the OBC,receive the same treatment as plumbers, electricians, professional engineers andarchitects with regards to exemption from re-qualification;

THAT the negative impact and delays that Ontario regulation 332/12 will have onthe issuance of permits, inspections and response times to inquiries by municipalbuilding officials should be taken in to consideration;

Page 5 of 8


Page 11 of 121

Council Minutes August 01, 2013AND THAT municipalities and taxpayers be spared the cost of 'knowledge andmaintenance examinations' under the proposed amendment to the OBC which willprovide undue hardship to municipalities through lost productivity, earlyretirement and costs associated with the 13 categories of examinations required byfuUy qualified inspectors."CARRIED UNANIMOUSLY

(c) Memorandum C2013-06 regarding Otter Valley Trail Committee AdditionalCommittee Appointment.File: C12

2013-340

Moved by Councillor W CasierSeconded by Councillor T Southwick"THAT By-Law 2013-073, being a by-law to appoint Cliff Dickinson as a memberof the Otter Valley Trail Committee be presented to Council for enactment."CARRIED UNANIMOUSLY

(d) Correspondence dated July 12, 2013 from Straffordville Public School regarding"Crossing Guard".File: C 13

The Administrator noted that the establishment of school crossing guards is at thediscretion of either the local or upper tier government under the Highway Traffic Act.Pavement markings, signage, installation of flashing lights and / or other methods may beincorporated to support a higher level of safety for school children and the public. Costsmay be shared between upper and lower tier.

2013-341

Moved by Councillor E KetchabawSeconded by Councillor W Casier"THAT the request for Crossing Guard at the Straffordville School be referred tostaff for review and report back to Council with recommendations forconsideration."

CARRIED UNANIMOUSLY

(e) Correspondence dated July 30, 2013 from Jessica Black requesting reduction in rentalfee.

File: C13

2013-342

Moved by Councillor W CasierSeconded by Councillor E Ketchabaw"THAT Council supports a reduction in the rental fee paid by Jessica Black for useof the Bayham Community Centre to $25.00 per session for the months of Augustand September 2013."CARRIED UNANIMOUSLY

Page 6 of 8


Page 12 of 121

Council Minutes August 01, 201310. ENVIRONMENT

(a) Staff Memorandum and Letter from Stantec Consulting regarding RichmondCommunity Water Tender Results.File: E01

WaterAVastewater Manager Ed Roloson noted that all submissions failed to meet thenecessary requirements for approval.

He noted that staff propose to incorporate scaled down modifications to keep thecontractors interested and reduce costs significantly.

During construction, delivery twice daily by a local water hauler will ensure potablewater for the existing users from the Secondary Water System. This will have minimalimpact on the pressure at the tower on Nova Scotia Line. The water will be tested on thetruck and at the Richmond station.

MOE approval is based on the design of the system and does not require inspection. Staffare working with the MOE to ensure full compliance before turning on the valve for thenew system.

2013-343

Moved by Councillor W CasierSeconded by Councillor E Ketchabaw"THAT the Council of the Municipality of Bayham hereby rejects the threeContractor submissions, as recommended by Stantec Consulting Ltd;

THAT staff be authorized and directed to modify the scope of work for theRichmond Community Water Project and obtain contractor quotations as per theMunicipal Procurement Policy;

AND THAT staff be authorized to proceed with the works upon receipt of a suitablequote."CARRIED UNANIMOUSLY

11. COMMITTEE OF THE WHOLE

(a) In Camera.

(b) Out of Camera.

12. BY-LAWS

(a) By-Law 2013-072 A Provisional By-Law to provide for Drainage Works (SorenyBranch Municipal Drain)2013-344

Moved by Councillor W CasierSeconded by Councillor E Ketchabaw"THAT Provisional By-Law 2013-072 regarding Soreny Branch Municipal Drainbe read a first and second time."

CARRIED UNANIMOUSLY

Page 7 of 8


Page 13 of 121

Council Minutes August 01, 2013

(b) By-Law 2013-073 A By-Law to further amend By-Law 2013-001 (appointingmembers to boards and committees)2013-345

Moved by Councillor W CasierSeconded by Councillor E Ketchabaw"THAT By-Law 2013-073 be read a first, second and third time and finallypassed."CARRIED UNANIMOUSLY

(c) By-Law 2013-074 A By-Law to confirm all actions of Council2013-346

Moved by Councillor T SouthwickSeconded by Councillor W Casier"That confirmine By-Law 2013-074 be read a first, second and third time andfinally passed."CARRIED UNANIMOUSLY

13. ADJOURNMENT

(a) Adjournment2013-347

Moved by Councillor E KetchabawSeconded by Councillor T Soufhwick"THAT the Council meeting be adjourned at 8:11 p.m."CARRIED UNANIMOUSLY

/^^-y-i ^^\-^\ JtlaA^MAYOR CLEl(K

Page 8 of 8


Page 14 of 121

Attention: Clerk Lynda MillardMunicipality ofBayhamP.O. Box 1609344 Plank Road

Sh-affordville, ONNOJ 1YO

August 9, 2013

Request to be a delegation before Council on August 15, 2013

Dear Paul Ens and Council,

Subject: Re: Requested amendment to Open Air Bum Permit

I would like the opportunity to speak before Council regarding proposed changes to the existingguidelines of the Open Air Bum Permit. While the distance from a burning to a building

In the month of August, the police attended my home at 11 857 ElUott Road, stood with me andobserved both visually and by smell, the saturation of the smoke coming from a burning at 11887Elliott Road. The smoke filled up my home and burned my lungs/throat, and the police, whilesympathetic, noted that because the neighbours were technically and legally following the bylawrequirements for an Open Air Bum that I would have to follow-up the issue with Council tochange the bylaw. While my neighbours are technically following the bylaw requirements, theyare being incredibly inconsiderate of me and my family by positioning their fire pit so the windpicks up the smoke and directly saturates our home, rendering it essentially unlivable for theduration of the bum.

I would like to request a change to the current Open Air Bum Permit to include a piece aboutconsidering common decency and human life when it comes to neighbours living adjacent to anybums. In this particular case, my neighbours are clearly aware of the common wind directions(west to east) and the fire pit is positioned exactly east behind our house so that smoke almostalways drifts to our house during our neighbours' burnings. Additionally, while I recognize thatwe live in a commercially zoned area, my neighbours' business directly deals with timber woodshavings and they have many more bums than an average household. As a cancer survivor, I amconcerned about any toxicity in the air, and I have no control over the contaminants in the smokewhich also causes a great deal of anxiety.

Thank you for considering my request; I look forward to your response.

Sincerely,

Roselyne Chues

If you like Please check out my website ~ www.roselynechues.com

7:05 p.m. - Roselyne Chues regarding "Requested

Page 15 of 121

Page 16 of 121

s

/\ 1^

LONG POINT REGION CONSERVATION AUTHORITY

BOARD OF DIRECTORS MINUTES - June 5th, 2013(as approved at the Board Meeting held August 7, 2013)

Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M. Columbus, C.Grice, E. Ketchabaw, R. Sackrider and D. Travale.Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette, D. Holmes, P.Schira and D. McLachlanRegrets: R. Geysens

The LPRCA Chair called the meeting to order at 6:30 pm Wednesday, June 5th 2013 inthe Tillsonburg Boardroom.

ADDITIONAL AGENDA ITEMS

MOTION A-101,13 moved: D. Beres seconded: B. Chanyi

THAT the LPRCA Board of Directors add "Legal Matter Regarding Potential Litigation"under In-Camera to the June ^h, 2013 agenda.

CARRIED

DISCLOSURES OF INTEREST

None

DEPUTATIONS

None

PRESENTATION: LPRCA SERVICE AWARD RECOGNITION

The following staff was recognized and thanked for their service and dedication to LPRCA.Robin DeCloet, Heritage Programmer/Curator; Ejay Lai, GIS Technician/IT Specialist;Dana McLachlan, Administrative Assistant; Barry Norman, Field Staff; and Peter Schira,Waterford North CA Supervisor were each recognized for five years of service. BobDewdney, Field Staff was commended for 25 years of service with LPRCA.

MINUTES OF PREVIOUS MEETINGS

MOTION A-102/13 moved: R. Sackrider seconded: D. Beres

THAT the minutes of the LPHCA Board of Directors regular meeting held May 1st, 2013be adopted as circulated.

CARRIED

FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus

Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale

Long Point Region Conservation Authority minutes of meeting held

Page 17 of 121

MOTION A-103/13 moved: M. Columbus seconded: R. Sackrider

THAT the LPRCA Mid-month Development Application approval minutes of May 7th,2013 be adopted as circulated.

CARRIED

There were no questions or comments regarding the above minutes.

BUSINESS ARISING

a) Carolinian Canada Coalition Request for Letter of Support

Carolinian Canada has requested a letter of support to help secure funding for theElgin Greenway Community Action Plan.


THAT the LPRCA Board of Directors provides a letter of support to the CarofinianCanada Coalition to assist with the securement of funds to implement the ElginGreenway Conservation Action Plan (CAP).

CARRIED

REVIEW OF COMMITTEE MINUTES

a) Lee Brown Marsh Management Committee

In response to a question from the Board, D. Holmes replied that the tiling for theagricultural lands had been completed within 2 1/s days.

MOTION A-105/13 moved: D. Beres seconded: M. Columbus

THAT the minutes of the Lee Brown Marsh Management Committee's meeting heldDecember 21st, 2012 be received as information.

CARRIED

CORRESPONDENCE


That correspondence outlined in the Board of Directors'Agenda of June ^h, 2013 bereceived as information.

CARRIED


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale2-


Page 18 of 121

DEVELOPMENT APPLICATIONS

a) Staff Approved applications - May, 2013

Staff approved twenty applications this past month: NC-21/13, NC-22/13, NC-23/13,NC-24/13, HC-23/13-1,TIL-1/13-1, BA-6/13-1, NC-25/13, NC-26/13, NC-27/13, NC-28/13-1, NC-29/13, NC-30/13, NC-31/13, NC-32/13, NC-33/13, NC-34/13, HC-39/13, NC-35/13, NC-40/13. H. Surette clarified the permitted items in response toquestions from the Board.

MOTION A-107/13 moved: M. Columbus seconded: D. Beres

That the LPRCA Board of Directors receives the Staff Approved Section 28 RegulationApplications report as information.

CARRIED

b) New Applications

The Planning Department sought approval for a total of five applications. Inresponse to questions, H. Surene stated that works started prior to LPRCApermission were subject to double the fee for the 1st offence. All fees will bereviewed for the 2014 budget.

MOTION A-108/13 moved: L. Bartlett seconded: R. Sackrider

THAT the LPRCA Board of Directors approves the following Development Applicationscontained within the background section of this report:

A. For Work under Section 28 Regulations, Development, Interference withWetlands & Alterations to Shorelines and Watercourses Regulations (R.H.O.1990 Reg. 178/06),

NC-36/13 BU-2/13 NC-49/13NC-41/13 NC-43/13

B. That the designated officers of LPFtCA be authorized to complete the approvalprocess for these Development Applications, as far as it relates to LPRCA'smandate and related Regulations.

CARRIED


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale3


Page 19 of 121

NEW BUSINESS

a) CALENDAR REVIEW

The calendar covers the next two months as there is no Board Meeting in July.thThe June 8Ir1 Canoe Encounter at Waterford North CA, has been cancelled due to low

registration.

The deadline to apply to the Leighton and Betty Brown Conservation Scholarship isstJune 21

New for this year, the Backus Outdoor Educator is offering weekend drop-in events inJuly to include Family Movie Nights, Family Campfire and Games Nights and Sundaymorning fitness classes.

The Community Relations Supervisor reminded everyone that the August Boardmeeting will be held at Backus and will include the Scholarship presentation.

MOTION A-109/13 moved: M. Columbus seconded: R. Sackrider

THA T the LPRCA Board of Directors receives the June/Juiy Calendar Review Reportas information.

CARRIED

b) GENERAL MANAGER'S REPORT

The GM reviewed the highlights of his duties during the month of May. He was pleasedto advise the Board that the new GM of Conservation Ontario made LPRCA her firststop on her tour of the CAs.

MOTION A-110/13 moved: R. Sackrider seconded: D. Travale

THAT the LPRCA Board of Directors receives the General Manager's Report for May2013 as information.

CARRIED

c) LPRCA HEAD OFFICE - NATURALIZATION DEMONSTRATION

The Lands & Waters Staff applied to various funding sources to help defray costs withthe Naturalization Demonstration Project. RBC Blue Water Project has confirmed their

fhcontribution of $40,000. On June 14 there will be a cheque presentation event held atthe Tillsonburg office to coincide with the fourth annual RBC Blue Water Daycelebration. LPRCA and RBC Staff will be joined by local dignitaries to plant prairiegrass on the front slope of the office property. The celebration begins at 10am.

Discussion continued on the environmental benefits of the naturalization project.

FULL AUTHORITY COMWIITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus

Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale


Page 20 of 121

MOTION A-111/13 moved: M. Columbus seconded: L. Bartlett

THAT the LPRCA Board of Directors endorses the staff report regarding theLPRCAHead Office - Naturalization Demonstration Project.

CARRIED

d) SHORELINE MANAGEMENT PLAN PROPOSAL

Staff has been working with Kettle Creek Conservation Authority to researchefficiencies of scale between the two organizations. The main project to come out ofthis process was a joint approach to update their respective Shoreline ManagementPlans. Since the initial discussions, Catfish Creek Conservation Authority and LowerThames River Conservation Authority have requested to join the collaborative toimplement a Shoreline Management Plan within the County of Elgin in 2014. An RFPwould be issued by the entire group to hire a consultant on the project.

Environment Canada is working with the group to provide flood modeling and help withsecuring funding for the project.

The Norfolk County Shoreline Management plan is scheduled to be implemented sometime in 2013.

MOTION A-112/13 moved by: L Bartlett seconded: R. Sackrider

THA T the LPFSCA Board of Directors approves the recommendation from the Lake ErieBasin Shoreline Management Collaborative to move forward on securing partnershipfunding and support to implement the proposed Joint Shoreline Management Plan asper the staff report of May 27th, 2013.

CARRIED

e) 2013 CHRISTMAS SCHEDULE

As in past years, the office will be closed between Christmas and New Year's Day.Staff will be required to use two vacation days or take unpaid leave. Some staffmembers will be on call for emergencies during that time.

MOTION A-113/13 moved: R. Sackrider seconded: D. Travale

That the LPRCA Board of Directors closes operations (except for emergency response)from December 25/13 to January 1/14 inclusive,AND that staff working at that time be granted one complimentary day off with pay;AND that staff be required to utilize two (2) 2013 vacation days during the closureperiod or take unpaid leave - along with three statutory holidays.

CARRIED


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale-5-


Page 21 of 121

f) DART PROTOCOL REPORT

The DART (Drainage Act and Section 28 Regulations) Team was formed in 2008 toexplore solutions to streamline the process between the Drainage Act and Section 28Regulations of the Conservation Authorities Act. Thanks to the work of DART there isnow a new provincial policy providing guidelines to CA staff and municipal drainagedepartments. Staff requested Board endorsement of the new protocol.

MOTION A-114/13 moved: D. Travale seconded: R. Sackrider

THAT the LPRCA Board of Directors endorses the use of the Drainage Act andConservation Authorities Act Protocol approved by the province;AND THA T the LPFSCA Board of Directors authorizes staff to notify its municipalpartners of this motion;AND THA T LPRCA staff meet with their municipal drainage counterparts a year fromnow to review the effectiveness of the process, as well as, the associated costs.

CARRIED

g) BACKUS MILL CONDITION REPORT

The Field Superintendent reviewed the history of the Mill including the last majorupgrades that were completed in 1956. Each year, field staff inspects the Mill andcomplete minor repairs and adjustments once the spring flooding has subsided. Thisyear, the damage exceeded staff capabilities and an engineering firm was brought in toreview the structure. Based on the advice from Spriet and Associates, staff requestedto allocate funds from other capital projects to complete a short-term repair to the Mill

and to strike a subcommittee to launch a major public fundraising campaign to overhaulthe building.

The Mill is currently closed due to safety concerns.

The Field Superintendent responded to the various questions from the Board andassured everyone that a complete overhaul would take place as soon as funds could besecured.

The Board requested a separate reserve item to be added to the 2014 budget formaintenance and repairs to the Mill.

MOTION A-115/13 moved: M. Columbus seconded: L Bartlett

THAT the LPRCA Board of Directors approves the staff recommendation for temporarythrepairs as outlined in the May 13In, 2013 inspection report from Spriet & Associates for

the Backus Grist Mill;AND further, that a sub-committee be formed to initiate fundraising efforts for completerenovation of the Grist Mill foundation and supports.

CARRIED


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale6-


Page 22 of 121

h) LPRCAWEBSITE UPDATE

The Community Relations Supervisor reviewed work completed on the new website andoutlined what was yet to be done. Phase 2 will include social media. The expected

thlaunch date is June 26

MOTION A-116/13 moved by: R. Chambers seconded: B. Chanyi

THAT the LPRCA Board of Directors receives the Community Relations Supervisor'sverbal report regarding the LPHCA Website Update as information.

CARRIED


That the LPRCA Board of Directors does now enter into an "In Camera" session todiscuss:

"7 a proposed or pending acquisition or disposition of land by the ConservationAuthority;

r~! litigation or potential litigation, including matters affecting the Conservation Authority.L^

CARRIED


That the LPRCA Board of Directors does now adjourn from the "!n Camera" session.

CARRIED

MOTION A-119/13 moved by: D. Travale seconded: M. Columbus

THAT the LPRCA Board of Directors receives the verbal report regarding a legalmatter/settlement conference of May 21, 2013 as information.

CARRIED

The Chairman adjourned the meeting at 9:20pm.

Ed Ketchabaw Dana McLachlanVice Chairman Administrative Assistant


Roger Geysens, Craig Grice, Ed Ketehabaw, Ron Sackrider, Dennis Travale7


Page 23 of 121

Page 24 of 121

^Ministry of Agriculture Ministere de I'Agricultureand Food et de I'Alimentation 2&

Office of the Minister Bureau de la ministre

77 Grenville Street, 11th Floor 77, rue Grenville, 11s 6lageToronto, Ontario M7A 1B3 Toronto (Ontario) M7A 1 B3 OntarioTel: (416)326-3074 Tel. : (416) 326-3074Fax: (416) 326-3083 Telec. : (41 6} 326-3083

AUG 0 1 2013- ^ r:' -rh

». ?--Tpff

^ ^^-^ rMs. Lynda MUlard, CMO K 1tv

^ 1; T^

Clerk £ g%MA

Municipality of Bayham A>^ ? 2013PO Box 160

^^9344 Plank Road ,;"»;

rV/ T

Straffordville, OntarioNOJ 1YO

Dear Ms. Millard:

Thank you for writing on behalf of the Municipality of Bayham to support the Township ofWainfleet's resolution regarding proposed wind turbines.

Building clean, reliable and affordable energy in a way that respects communities is one of ourtop priorities. I have been clear in stating that municipal input on the siting of renewable energyprojects is important. Now we're making significant changes that will engage municipalities atthe beginning of the process to identify appropriate locations and siting requirements for futurelarge renewable energy projects.

As setbacks and municipal input on the siting of wind projects fall under the purviews of theMinistry of Energy and the Ministry of the Environment, I have shared a copy of yourcorrespondence with my colleagues, the Honourable Bob Chiarelli and the Honourable JimBradley, for their consideration. I am also sharing a copy with my colleague, the Honourable JeffLeal, Minister of Rural Affairs, for his information.

Once again, thank you for bringing your municipality's concerns to the attention of thegovernment.

Sincerely,

^^(\J!jUU^LLU^-^Kathleen WynneMinister of Agriculture and Food

c: The Honourable Bob Chiarelli, Minister of EnergyThe Honourable Jim Bradley, Minister of the EnvironmentThe Honourable Jeff Leal, Minister of Rural AffairsMr. Jeff Yurek, MPP Elgin-Middlesex-London

@Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1 G 4Y2 Good Things Grow in Ontano.^

Bureau principal du minist6re: 1 Stone Road West, Guelph (Ontario) N1G 4Y2 A bonne terre, bans produitsFoodland

DNTA It I 0

Correspondence dated August 1, 2013 from Ministry of

Page 25 of 121

Page 26 of 121

08/08/2013 THU 14:00 FAX 5194740451-*-> -* Bayham E1001/004s~

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Elgin Ared a'^î^1^^<£^-:. ÊLGIN ST. THOMAS HEALTH UNIT

PUB LIC HEALTH Primary Water Supply Systemwww. health unit.corn

Sodium in Drinking Water

A Joint Statement from the Elgin Area Water Supply System, theMiddlesex-London Health Unit, and Elgin'St. Thomas Public Health

August 8, 2013

The Elgin Area Water Supply System, Elgin St. Thomas Public Health and the Middlesex-London HealthUnit are advising that recent routine water quality monitoring has detected slightly elevated sodiumlevels in the water produced by the Elgin Area Water Supply System. For healthy individuals, the sodiumconcentrations that have been found do not pose a health risk, however provincial legislation requireswater system operators to advise local Medical Officers of Health when a sodium sample result exceeds20 milligrams per litre (20mg/L). Elgin St. Thomas Public Health and the Middlesex-London Health Unitare therefore advising local physicians of the situation. Patients on sodium restricted diets are beingmade aware so they can consider all potential sources of sodium, including municipal drinking water.

Elgin Area Water Supply System regularly monitors and tests municipal drinking water quality and asnoted above/ recently found sodium levels in the treated drinking water has at times exceeded thereporting requirement. Based on sample results in 2013 to date, the average sodium level in the treateddrinking water is 19.8mg/L, ranging between 18.8mg/L and 21.2mg/L

The naturally occurring sodium levels found in Lake Erie can range between 8mg and 14mg per litre. Asmuch as three quarters of the sodium in treated drinking water can come from lake water, with theremainder coming from the water treatment process.

The amount ofsodium consumed from drinking water represents a very small percentage of the totalamount of sodium consumed by the average person in a day. Most Canadians consume approximately3400mg of sodium per day, with the main source being processed foods and beverages. At a sodiumlevel of 20mg/L, drinking two litres of water from the Elgin Area Water Supply System each day wouldcontribute about 40mg of sodium to the total daily intake.

The Elgin Area Water Supply System serves the municipalities of Southwold. Central Elgin, Malahide, andBayham, as well as the Town of Aylmer, the City of St. Thomas and portions of south London, To find outif your munlcEpal drinking water comes from the Elgin Area Water Supply System, please contact yourlocal municipality.

-1

Joint Statement from the Elgin Area Water Supply System, the

Page 27 of 121

08/08/2013 THU 14; 00 FAX 5194740451 --*-* Bayham Eio 02/004

Ad

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«^_ El gin A-rezi ^^si^1^^<r

ÊLG IN ST. THOMAS HEALTH UNIT

PUBLIC HEALTH Primary Water Supply Systemwww.heolthunll.com

Sodium in Drinking WaterComparative Sodium Levels

SOURCE ^î^^^NM^^^M^ri%^%^ SODIUMIEVEL-..........-.. f;7 I. \

^Î

\ I ",-.'.. I

Elgin Area Water Supply System (2013 average) 19.8mg/LApple Juice 72mg/LBottled Mineral Water (typical) l2mg/L to 1095mg/LMilk, 1% 452mg/LTomato Juice 2760mg/LSOURCE'^:Â'^::^^;^^:V^;%)ii^V^^h^^^ SODIUM AMOUNT

I L-:. [\\,_..^ I .

I .'. . \\'^ \

Potato Chips (50g) 421mgto502mgProcessed Cheese (50g) 685mg to 794mgHam (cured, cooked) (75g) 621mgtoll25mgChicken Noodle Soup (125ml) 62 2 mg

References and Additional Information

Health Canada - Canadian Nutrient File 2011Dletitians of Canada

http://www.dietitiansxa/Nutrition.Resources-A-Z/Factsheets/Minerals/Food-Sources-of-Sodium.aspx

Ontario Ministry of Health and Long Term CarehttD://www.mhD.eov.on.ca/en/healthv-ontario/healthv-eatine/salt.asD

Health Canada - Nutrient Value of Some Common Foodshttp://www.hc-sc.ec.ca/fn-an/alt formats/Ddf/nutrition/fiche-nutri-data/nvscf-vnaau-ene.pdf

MEDIA CONTACTSlf

Elgin Area Primary Water Supply System Middlesex-London Health UnitAndrew Henry Dan FlahertyDivision Manager Communications Manager519-930-3505 Ext.1355 519-663-5317 Ext. 2469 or 519-617-0570 (cell.ahenrvOlondon.ca [email protected]

Elgin St. Thomas Public HealthJim Reffle

Manager, Health Protection Department, Environmental Health & Tobacco Enforcement519-631-9900 Ext [email protected]

-2-


Page 28 of 121

08/08/2013 THU 14:00 FAX 5194740451 ->-t -* Bayham Eio 03/004

/\.^

Elgin AreaPrimary Water Supply System

Sodium in Drinking Water FactsheetAugust 2013

What is sodium?

Sodium is a naturally occurring mineral in food and water, and is a necessary element of humannutrition. Typically the consumption of sodium from food is much higher than from drinkingwater.

How does sodium get into the drinking water?

Sodiumis a min®Tal_that occurs naturally in raw water sources. At the Elgin Area Primary WaterSupply System (EAPWSS), naturally occurring sodium in Lake Erie can contribute as much asthree quarters of the sodium in the drinking water. The lake water's naturally occurring sodiumlevels range between 8 mg/L and 14 mg/L. with the remainder of the sodium in the treateddrinking water coming from the water treatment process.

How much sodium is acceptable in drinking water?The Guidelines for Canadian Drinking Water Quality and Ontario Drinking Water QualityStandards set an aesthetic objective for sodium in drinking water at 200 mg/L, at which point it??n-b^d?Tct?<l ^y a sal!y t?ste by. ?ê avera9e P®rso"- A maximum acceptable concentrationfor sodium in drinking water has not been specified.

I^..^?_ ^^S wat?r.^?tl. the ontario linking Water Systems Regulation (OntarioRegulation 170/03). requires that a report be made to the local Medical Officers) of Health if asodium result exceeds 20 mg/L in a sample of drinking water. When a sodium sample result indrinking water exceeds 20 mg/L, the Medical Officer of Health informs physicians and otherhealth professionals to help people following sodium restricted diets control their sodium intake.

How much sodium is in drinking water supplied from the EAPWSS?Recently the EAPWSS has found that, at times, the sodium levels in treated drinking waterexceed the 20 mg/L reporting threshold. Based on 2013 test results, the EAPWSS "treateddrinking water has an average sodium level of 19.8 mg/L, ranging between 18.8 mg/L and21.2mg/L

How often Is sodium testing conducted in the EAPWSS drinking water?!J^d?-r^h^-(?nlarlio.P?nkln9,wsltersystems Re9ulation (°- Re9-170/03), drinking water systemsare required to test for sodium once every five years. Starting in July 2013, the EAPWSS willtest for sodium four times per year (quarterly) in treated drinking water All samples are sent toan external accredited laboratory for analysis. To see the test results for sodium, please visitour water quality reports page at: httD://www.watersuDDlv.london.ca/reDorts.html

1


Page 29 of 121

08/08/2013 THU 14:00 FAX 5194740451̂+-» -' Bayham E1004/004

Sodium in Drinking Water Factsheet

How will sodium levels greater than 20 mg/L affect my health?

Healthy adults Q4-50 years old) should consume between 1500 and 2300 mg of sodium each^y-ii!^S^*r< ^?Ar^Tlivl^f.l.l<oi^.î^J^^fle.d.^??iJ:!1e-?T^^nL?fs^0?^? «^!^lfli?lâr^ .t^?ô?JliTj;f!^?l*SJ^ ^^1?-^?rE?-r?L?J?*2. nr!?i/LI'^T^nl?. 2-..li??s-l^?r^ywould contribute 40 mg of sodium to a person's diet. For healthy adults, this level of sodium indrinking water does not pose a health risk; for people on a very strict sodium restricted diet of500 mg per day, this would contribute about 8% of their daily sodium allowance.

The human body requires sodium to maintain blood pressure, control fluid levels and for normalnewe and muscle function. Food products, not water, are the major dietary sources of sodium.Sodium is also found in drugs such as antacids, laxatives. aspirin and cough medicines, as wellas table salt. One teaspoon of table salt contains 2300 mg of sodium.

References and Additional Information

Health Canada - Canadian Nutrient FilehttD://www.hc-sc.ac.ca/fn-an/nutrition/fiche-nutri-data/cnf aboutus-aproDosdenous fcen-ena.php

Dietitians of CanadahttD://www.dietitians.ca/Nutrition-Resources-A-Z/Factsheets/MineraIs/Food-Sources-of-Sodium.aspx

Ontario Ministry of Health and Long Term CarehttD.//www.mhD.qov.on.ca/en/healthv-ontario/healthv-eatina/saltasp

Health Canada - Nutrient Value of Some Common Foodshttp://www.hc-sc.ac.ca/fn-an/alt formats/Ddf/nutrition/fiche-nutri-data/nvscf-vnaau-ena.Ddf

Tojnd_out if your drinking water comes from the EAPWSS, please contact your localmunicipality.

For further information on sodium in drinking water, please contact the Elgin Area PrimaryWater Suppfy System at 519.930.3505 orwatersuDDlv®london.ca

For further information on the health effects of sodium, please contact your local physician or:

Elgin St. Thomas Public Health Middlesex-London Health Unit519.631.9900 519.663.5317http://www.elainhealth.on.ca/ Environmental Health Team. Ext. 2300

Public Health Dietitian, Ext. 2222httDs://www.healthunit.com/

Additional information about the regional water supply system is available atwww.watersupply.london.ca and you can now follow us on Facebook!

(www.facebook.com/RegionalWaterSupply)

2


Page 30 of 121

Tillsonburg & District Multi Service Centre (MSC) E-Letter

Page 31 of 121

Page 32 of 121

$

Ontario Police Ontario Provincial Police42696 John Wise Line

Provincial provinciale R.R. #5Police de I'Ontario St. Thomas, ON

N5P 3S9

Telephone: (519) 631-2920Fax: (519)631-2923

File 143-101J

f*

July 30, 2013 s; 2013f> / 7

jj' i p ».

Mr. Kyle KrugerCAO, Municipality of Bayham9344 Plank Road, P.O. Box 160Straffordville, ON NOJ 1YO

Dear Mr. Kruger:

RE: ELGIN COUNTS OPP - CHANGES TO PAID DUTY POLICY

The Elgin County O.P.P. Detachment is committed to working collaboratively with all of ourmunicipal partners and community stakeholders.

Historically, members of the Elgin County O.P.P. have provided security/policing roles at Stag &Does, held in community owned facilities. These members execute their duties in aprofessional manner and are compensated in accordance with 0.P.P. Paid Duty Policy.

Unfortunately, some privately arranged functions involve activities that contravene the LiquorLicense Act and Gaming Control Act. The presence of O.P.P. members gives an inferencepolice condone unlawful actions and thus place the O.P.P. in a negative position with respect toliability.

Subsequently, in consultation with the Elgin Group Police Services Board, Elgin County O.P.P.will no longer provide Paid Duty officers at Stag and Doe licensed events. This letter is beingprovided in anticipation of necessary amendments to current by-laws and/or municipal alcoholpolicies.

Please be aware of practical alternatives available to municipalities to continue these functions,such as employing private security firms or municipalities obtaining liquor licenses formunicipal/community buildings.I am available for further consultation or discussion if you have any further inquiries with respectto this change in our policy.

Kind Regards,

/Sf^JVÎnsp. Brad FishleighDetachment CommanderElgin County Detachment, OPP

BF/th

Correspondence dated July 30, 2013 from Ontario Provincial

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Elgin Economic Development E-blast August 2013 Page 1 of 3

5H^lLike 0 0 Share

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/^^^^Êlginfinês$iw ty Nature

News Flash Head South to Elgin's Ports and Win!

Head South to Elgin'sPorts and Winl» There Is one month left to enter EIgln County Economic Development

J \, and Tourism's Head South to Elgin's Ports contest

!JI MIBIt »NN[11

tefSoA This contest will spark interest in Elgin's four ports; PortFollow Elgin's Blog» w Ifc S.anJ^ ^^-u-^ô-rl^^.!'^-!^rt-Grla.!^'"J-aû TO EIOIN'S PORTS « rte-'"t f Tourism Development Coordinator Kathryn Russell. "From.Ta:u.i«ra,T.ini,i..Ti!jg(gjjajag » intimate live theatre, engaging museums and inspiring art

EBRC Upcoming galleries to warm sandy beaches, tantalizing food and uniqueJSfW^?^ 'FO ^fli^ boutique shopping, there is something for ever^ne in Elgin.Warkshaps»

I of 3 ©Rtn Grtaway Prteo Packages ^ The contest will run until August 31 and will give entrants theGrowing Forward 2 - 7fi

opportunity to win one of three Getaway Prize Packages eachFunding Available» with an approximate value of $400:

Prize Package 1Live Theatre Tickets, Restaurant and Ice Cream Gift Certificates, Train Ride Passes, two Rounds of Golf,Wine Gift Package and Landscape Supplies.

Prize Package 2Contact Information Overnight Stay with Breakfast, Restaurant and Brewery Gift Certificates, Live Theatre Tickets, Fresh Pies.

Prize Package 3Katherine Thompson Overnight stay with Breakfast, Restaurant, Spa and Shopping Gift Certificates and Submarine Passes.Marketing &Communications Entrants must submit their contest entries omirie by visiting www.faoebook.com/elqincounty and completingCoordinator the entry form. At the end of the contest period, contest entries will be eligible to be entered into a random(519) 631-1460 ext 180 draw. The contest is open to all residents of Canada and the United States that are of the age of majority in

their province, territory or state of residence.

For more information about the Head South to Elgin's Ports contest and contest rules visitwww.elaintourist.com. www.facebook.corn/elaincountv or call (519) 631-1460 ext. 168.

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Follow Elgin County's Blog

Elgin County Economic Development and Tourism created the Experience Elgin Blog as away to share tocal stories, and highlight some of the great programs, Initiatives and eventshappening in the County. The blog features local business stories, event listings, localfood recipes, images, vkieos and more!

Find us at httD://exDeriencBelain.blaasDot.ca/

http://hosted.verticah-esponse.com/382155/25903aa59b/1526513307/47b8all421/ 8/12/2013

Elgin County e-Blast newsletter dated August 2013.

Page 59 of 121


Elgin Business Resource Centre Workshop Series Upcoming Events

The Elgln Business Resource Centre (EBRC) mns a series of 2 hourf workshops far Entrepreneurs. Each workshop is $10 to attend. Members off*. 'St*

4-':'3^»iim the Entrepreneurs Club can attend these workshops as part of their<s

^-^ ya^ membership. The Entrepreneurs Club is $50 to join and includes aM: Jfccomplimentary year-round pass to EBRC workshops and promotion of your

ELGIN business at EBRC and EBRC events.

IH'MN|;,SS RESOL'RCt; Ct Nt KF Workshops include:L. t timr.f.nir luir;?> tfcvrfi';:ali-'itt < «;i»Miin7i

Are You In or Are You Out? Marketing StrategiesAugust 20,20136:00 pm - 8:00 pm

The why and how of developing a markefting mk strategy to engage, inform and nurture client retention.

Making The Most Of Your Web ToolsSeptember 4,20136:00 pm - 8:00 pm

Connect with those who are finding you online by taking advantage of free tools that are available. You will hear aboutGoogle Analytics, Mail Chimp, Eventbrite, social media and other free tools.

Understanding Business Financials Without Pulling Your Hair OutSeptember 17,20136:00 pm - 8:00 pm

Understanding business flnancials is the basics of business success. If you cant measure It, you cant manage it Dontbe baffled by profits and loss statements, balance sheets or cash flow statements. Make them work for you!

To sign up for any of the following workshops call Wes Bailey at 519-633-7597 at ext 328 or [email protected] or visit httD://www.8lainbusinessre90uroecentre.com/calendarf to register online.

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Growing Forward 2 Funding Available

Growing Forward 2 (GF2) funding is now available for producere, processore and organizations in the agriculture, agri-food and agri-products sectors.

Growing Forward 2 is a comprehensive federal-provlncial-tenltorial framework aimed at encouraging innovatton,competitiveness and market development in Canada's agri-fbod and agri-products sector. In Ontario, farm, food andagri-product businesses, organizations and collaborations can build their own plan and select opportunities to halp growtheir profits, expand their markets and manage risks.

Whether a business Is Just starting out, or has been around a long time. Growing Forward 2 offers practical and flexibleoptions to help reach goals.

The GF2 Program offers funding assistance to established producers, processors, organizations and collaborations togrow profits expand markets and manage shared risks. Funding assistance supports six areas of focus where individualbusinesses can apply for cost-share for Capacity Building activities and Project Implementation. Innovation is a keycomponent present throughout all areas of focus.

To learn more about the Growing Forward Funding or to apply online visithttD:/Akww.omafra.aov.on.ca/enalish/abauyarowinafbrward/af2-index.htm

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ClicK here rf you are having orobiems viewing or downloading ttie images for the PDF version oflhs neustetter.

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Page 60 of 121


Click to view this email in a browser

If you no kmger wish to receive these emails, please reply to this message with "Unsubscribe" In the subject line or simply dlck an the following link Unsu

County of Elgin450 Sunset Drive EMAIL tSOCIAtSt Thomas, Ontario n5r5v1 J&JerttealfiwspwiWCA

1 *

Read the Vertical Response marketing policy.

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Page 61 of 121

Page 62 of 121

5

rv.Ministry of Natural MlnlstAre de» RIchesses

ÔntarioResources naturfttles

Office of the Dtrector Bureau du dlrecteurSouthern Region Mgton du SudRegional Operations Dhrfston Division des opfrattons rfgtonalesP.O. Box 7000, 300 Water Street C.P. 7000,300, rue WaterPeterborough/ON K9J8M5 Peterborough (Ontario) K90 8M5 t)O^WJf< /oTel: 705-755-3231 Tfl: 705-755-3235Fax: 705-755-3233 Tfilte 705-755-3233

June 26,2013

Mr. John WalkerR. R. # 1AyImer/ON N5H2R1

Dear Mr. Walker:

Subject: Approved Minor Site Plan Amendment under the Aggregate Resources ActJohn Walker, Licence Number 625078Part of Lot 1, Concession 5, Geographic Township of BayhamMunldpalltv of Bavham. County of Etafn

This letter will acknowledge receipt of your request dated June 17,2013 for a request to amend the siteplan of Licence No. 625078.

The minor amendment request is for the following:

1) To revise the location of the gate to be shown at the existing entrance along Richmond Road.

Consent to this minor site plan amendment Is granted under Section 16(2) of the Aggregate Resources Act.

Ptease continue to work with MarôTaI^ Aggregate Resources Inspector to have the site plans revised.

Please note the licensee Is still bound by the existing Site Plans until such time as all of the above Site PlanAmendments have been carried out as approved.

Should you have any further questions, please do not hesitate to contact Maryjo Talt/ AggregateResources Inspector at 519-773-4747.

Stncerety,

J IrelandRegional Director

Regional Operations Division

c.c. MNR Aylmer District, Mar/fo Talt^ Aggregate Resources Inspector

Correspndence dated June 26, 2013 and August 12, 2013 from

Page 63 of 121

5-*iV

Ministry of Mlnistire des ^Ni*<^

Natural Resources Rtchesses natureHes <.T'

61S John Street North 61 S, meJohnNord .A. 1

//AylmerON N5H2S8 AylmerON N5H2S8Tel: 519-773-9241 T61: 519-773-9241Fax: 51&.773-9014 T6(6c: 519-773-8014

Mugust 12,2013 VIA ErifiAIL A REGULAR MAIL

<ô5 Îfc /foJohn Walker^.R.#1Aylmer. ON NSH 1R1

Dear Mr. Walker:

Subject: Approved Minor Site Plan Amendment under the Aggregate Resources ActLicence 1^0. 25078Part of Lot 1, Concession 5, Geographic Township of BayhamMunicipality of Bavham. County of Elaln

This will acknowledge of a letter on your behalf dated June 17,2013 for a request to amend the site plansof Licence No. 625078.

The minor amendment request is for the following:

1) To revise the location of the gate to be shown at the existing entrance along Richmond Road.

Consent to this amendment was granted on June 26, 3013. Completion of the site plan amendmentwas achieved August 1?, 2013 with the approval of the revised site plan.

Please replace the Existing Features and Operational Plan (Drawing 1 of 2), last dated August 23, 2010 withthe attached revised Existing Features and Operational Ran, dated August 12.2013.

Should you have any further questions, please do not hesitate to contact me.

Sincerely,*I

^'uy^-asyVt:.Al"" ta

MAggregate Resources InspectorAylmer District

ec. Municipality of Bayham. Attn: Lynda Miflard, Clerk (email & hard copies)County of Elgln, Attn: Mark McDonald, CAO (email & hard copies)Bernie Janssen, Harrington McAvan Ltd. (email only)

Attach: Consent Letter (June 26, 2013)Approved Existing Features and Operational Plans (August 12,2013)

Page 1 of 1

Correspndence dated June 26, 2013 and August 12, 2013 from

Page 64 of 121

6CORPORATION OF THE MUNICIPALITY OF BAYHAM

STAFF REPORT

TO: Mayor & Members of Council DATE: July 31, 2013FROM: Administrator FILE: ho ^SUBJECT: Current Economic Development Initiatives NUMBER: C2013-05

Purpose

This report is to provide information regarding economic development initiatives currently in place.

Background

At its meeting of July 18, 2013, Council requested that staff provide a report on economicdevelopment initiatives currently underway. Staff have included a review of organizations andassociations in place or available.

Staff Comments

The following is an outline of the principle economic development items/activities and partnershipsthat the Municipality is involved with or are available:

1. Economic Development Associations/Organizations

Association/Orgamzation Mandate/Membership Current Status

County ofElgin Economic Mandate is to provide a forum for local This new GroupDevelopment Advisory economic

»

development discussions. is expected toGroup Membership includes representatives from start meetings in

» <

County Council, area Chambers of SeptemberCommerce, Port Stanley BIA, and staff fromeach local municipality.

SCOR EDC (South Central SCOR is a partnership of 5 Counties (Elgin, Elgin County hasOntario Region) Middlesex, Oxford, Norfolk, and Brant) that determined to

was incorporated in 2010. Its stated mandate cease its*

is to provide a regional approach to economic membership indevelopment. Its overall goal is to provide SCOR this year.planning and coordinated regional economicdevelopment services and programs.

SWEA (Southwest SWEA is a partnership of local governments Bayham has notEconomic Alliance) from southwestern Ontario established in been a member.

2006. It covers 15 counties and single tiermunicipalities from Essex to WellingtonCounty. Its objective is to promote regional

» .

economic cooperation.

SWOTC (Southwest This is a mandated corporation financed by N/AOntario Tourism the Province that is intended to promoteCorporation) regional tourism.

SOTO (Southern Ontario This tourism promotion organization is now N/A

Tourism Organization) terminated and is in the form of a privatewebsite.

Staff Report C2013-05 regarding Current Economic

Page 65 of 121

2

2. Area Participation

Elgin Business Resource Centre (Elgin Community Futures Development Corporation).

Elgin CFDC operates across the County and provides a number of services to area businessand organizations. Bayham has assisted/participated with promotional items distribution, localpromotion, joint meetings, and short term "satellite" office space.

Otter Valley Chamber of Commerce Liaison Committee.

This committee comprised of representatives from Bayham Council and the OVCC wasfanned in 2008 as a replacement for the municipal Economic Development and TourismCommittee(s), as it had become difficult to recruit volunteers for those committees.Unfortunately, the Liaison Committee also has not met for a long period of time.

Elgin County Economic Development and Tourism Department

The County has established this department for several years to undertake economicdevelopment initiatives for the area. Bayham participates with the supply of links, informationon activities, information on industrial lands, and participation in initiatives such as BR & Eprograms.

3. Miscellaneous Initiatives

The Municipality also carries out various initiatives that may be annual or "as required", including:Memberships - annual memberships with County ofElgin Tourism, OVCC, Tourism London

Tourism advertising - Daytripping, Port Bunvell Park Guide, etc..

Promotional brochures - Port Burwell, Discover Bayham, Bayham Events.

Individual studies/items - Waterfront Master Plan, Ferry Services Feasibility report, Heritage.

Master Plan, "value-added" agricultural zoning provisions, broadband projects, BizPal, MEDTtours, TODS signage, etc.

Local event partnerships - OVCC Business Resource Package and Business Expo are previous.

examples.

Simple provision of information Hosting information on the website, responses to inquiries.

(i.e.: tourism. Industrial park)Attachments

None

Strategic Plan Goal(s)

Goal #1 - Practice responsible financial managementGoal #3 - Create a positive business atmosphere

Recommendation

THAT Report 2013-05 be received for information.

l/i</

Submit )

///'

J'/

/

^ \7

Kyl ger,|Administrato

Staff Report C2013-05 regarding Current Economic

Page 66 of 121

Staff Report D2013-026 regarding Siemens Rezoning.

Page 67 of 121


Page 68 of 121


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Staff Report D2013-027 regarding Marlax Rezoning.

Page 85 of 121


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Page 100 of 121

92012.12.01 8.08658 MUNICIPALITY OF BAYHAM 07/31/2013 10:16AM

Accounts PayableRoyal Bank

Cheque Register- 07/31/2013

Invoice Invoice Cheque ChequePayee Number Date Type Amount Number

000229 DANCE SEWER CLEANING INC

13857 CLEAN CATCH BASINS 07/05/2013 1,542.45 015034

Cheque Amount - 1,542.45002202 DENCO POWER LIMITED

203722 REPLACE PINION SEAL 07/10/2013 7,114.25 015035

Cheque Amount - 7,114.25001708 EASTLINK

8127522450123157July INTERNET- MARINE MUSEUM07/17/2013 51.93 015036

Cheque Amount - 51.93000316 EQUIPMENT CENTRE SIMCOE LTD

T063067 DRUM ROLLER 07/26/2013 2,456.40 015037

Cheque Amount - 2,456.40000322 EVANS UTILITY

0000143567 PARTS 07/18/2013 552.57 0150380000143610 PHOSPATE 07/25/2013 88.71 015038

Cheque Amount - 641.28000367 GENERAL CHEMICAL

90578741 ALUM SULFATE 07/18/2013 666.23 015039

Cheque Amount - 666.23000427 HYDRO ONE NETWORKS INC

200002670501Jul UTILITIES - PUMP#8 07/24/2013 128.73 015040200033109101 UTILITIES - PUMP#1 07/24/2013 318.39 015040

200068238760July UTILITIES -TREATMENT PLANT07/18/2013 6,224.02 015040

200083821307July UTILITIES - PUMP#4 07/18/2013 63.07 015040

2a0095723207July UTILITIES - S.C.C. 07/18/2013 9021 015040200123522494Jul UTILITIES - PUMP#7 07/24/2013 150.32 015040

Cheque Amount - 6,974.74001857 JOHN DEERE FINANCIAL

619867 REPAIRS, CLUTCH PLATES 07/12/2013 15,266.16 015041620012 OIL LEAK REPAIRS 07/12/2013 12,893.55 015041

Cheque Amount - 28,159.71001253 KETCHUM MANUFACTURING INC

36420 ALUMINUM TAGS 07/23/2013 206.62 015042

Cheque Amount - 206.62000518 KWIK KOPY PRINTING

27131 BUSINESS CARDS 07/26/2013 349.17 015043

Cheque Amount - 349.17002203 METCON SALES & ENGINEERING LTD

Page

Cheque Register being Cheque #015034 to Cheque #015089

Page 101 of 121

2012.12.018.08658 MUNICIPALITY OF BAYHAM 07/31/2013 10:16AM




049968 RICHMOND WATER SHOP DRAWIF 07/24/20137,706.60 015044

Cheque Amount - 7,706.60001444 NANCY LOZON

July15-July28/13 BEACH MAINTENANCE 07/31/2013 750.00 015045

Cheque Amount - 750.00000633 NATURAL RESOURCE GAS LIMITED

E12378-01 July UTILITIES - FIREHALL 07/18/2013 18.75 015046

E22380-01 July UTILITIES - PUMP#5 07/18/2013 17.91 015046

E24200-01July UTILITIES - S.C.C. 07/18/2013 85.12 015046

E45407-01 July UTILITIES - OFFICE 07/18/2013 41.90 015046

E45409-01 July UTILITIES - PUMP#2 07/18/2013 16.64 015046

E45410-01 July UTILITIES - LIBRARY 07/18/2013 15.40 015046

E51600-01July UTILITIES - GARAGE 07/18/2013 19.87 015046

F19290-OUuly UTILITIES - EDISON MUSEUM 07/19/2013 15.40 015046

F20600 - OUuly UTILITIES-V.C.C. 07/19/2013 34.50 015046

F26864-OUuly UTILITIES - PUMP#6 07/19/2013 54.41 015046

G06210-OUuly UTILITIES - PB LIBRARY 07/22/2013 15.40 015046

G06305 - OUuly UTILITIES - MARINE MUSEUM 07/22/2013 15.40 015046

G06307-OUuly UTILITIES - PS FIREHALL 07/22/2013 15.40 015046

G15700-01 July UTILITIES - OPP BLDG 07/22/2013 15.40 015046

G40407 - OUuly UTILITIES - PB GARAGE 07/22/2013 15.40 015046

G79205-02July UTILITIES - FiREHALL 07/22/2013 27.77 015046

Cheque Amount - 424.67

001480 NEVTRO SALES (2004) LTD72325 CHLORINE 07/16/2013 22.88 015047

Cheque Amount - 22.88000679 OXFORD SAND & GRAVEL LTD

IN00132069 ENVIRONMENTAL CH 07/17/2013 507.28 015048

IN00132112 GRANULAR "A" 07/18/2013 675.84 015048

IN00132212 GRANULAR "A" 07/22/2013 1,050.46 015048

Cheque Amount - 2,233.58000727 PUROLATOR COURIER LTD

420917716 COURIER SERVICE 07/19/2013 20.29 015049

Cheque Amount - 20.29001574 R-SAFETY

RS1-131298 BATTERY PK 07/26/2013 142.36 015050

Cheque Amount - 142.36000742 RBC LIFE INSURANCE COMPANY

21842 June'13 JUNE REMIT 06/30/2013 68.51 015051

Page 2


Page 102 of 121





Cheque Amount - 68.51000771 ROGERS

1269865195/200-5876 CELL PHONE - G ROESCH 07/14/2013 56.50 015052

1269865195/617-1156 CELL PHONE - VCZERWINSKI07/14/2013 56.50 015052

1269865195/617-1294 CELL PHONE - B BUTLER 07/14/2013 22.60 015052

1269865195/619-7656 CELL PHONE - A SWANCE 07/14/2013 22.60 015052

1269865195/636-5709 CELL PHONE - PB FIRE DEFT07/14/2013 22.60 015052

1269865195/636-5787 CELL PHONE - ROADS DEPT 1 07/14/2013 22.60 015052

1269865195/636-6069 CELL PHONE " B KNIFTON 07/14/2013 56.50 015052

1269865195/636-6178 CELL PHONE - STRAF FIRE DEPT 07/14/2013 22.60 015052

1269865195/636-6198 CELL PHONE - E BRADFIELD07/14/2013 259.76 015052

1269865195/636-6368 CELL PHONE - E ROLOSON 07/14/2013 78.61 015052

1269865195/636-9464 CELL PHONE - K KRUGER 07/14/2013 56.50 015052

1269865195/902-1249 CELL PHONE - ROADS DEPT 207/14/2013 22.60 015052

Cheque Amount - 699.97000795 SANDRA MAERTENS

39239 EYEGLASSES - ASHLYNN 07/25/2013 189.00 015053

Cheque Amount - 189.00000829 SPECTRUM COMMUNICATIONS LTD

0000673017 ANTENNA SALE 07/23/2013 54.71 015054

Cheque Amount - 54.71001832 SUNSHINE RESTAURANT

vance TRAINING LUNCHEON 07/25/2013 96.05 015055

Cheque Amount - 96.05002196 THE PUBLIC SECTOR DIGEST INC.

4710 CAPITAL PLANNING SOFTWARE07/26/2013 12,853.75 015056

Cheque Amount - 12,853.75000893 TILLSONBURG COMMERCIAL PRINTER

32815 SUMMER NEWSLETTERS 07/25/2013 260.33 015057

Cheque Amount - 260.33000966 WEBER'S WELDING & MFG

18209 NEW PIT LID 07/25/2013 824.90 015058

18216 REPAIR MOWER SHIELD ARMS07/26/2013 157.69 015058

18224 CPR SHAFT 07/29/2013 23.48 015058

Cheque Amount - 1,006.07001303 ZURICH INSURANCE COMPANY

8573557 CLAIM-HIPSON 07/23/2013 461.72 015059


Page 3


Page 103 of 121



Cheque Register - 07/31/2013


Cheque Run Total - 75,153.27

Page 4


Page 104 of 121

2012.12.01 8.08658 MUNICIPALITY OF BAYHAM 07/31/2013 2:27PM


Cheque Register - 07/31/2013


002106 FIRE MED TRAINING

OFC instructor OFC INSTRUCTORS 07/31/2013 1,000.00 015060

Cheque Amount - 1,000.00001270 GORDROESCH

water & supplies WATER & SUPPLIES 07/31/2013 101.04 015061

Cheque Amount - 101.04002204 THE LUNCHBOX

lunch LUNCH FOR PUMP OPS TRAINING 07/31/2013 386.97 015062



Page


Page 105 of 121





002017 674597 ONTARIO I NC

6-13 HAULING 07/22/2013 3.309.08 015063

Cheque Amount - 3,309.08000019 A.J. STONE COMPANY LTD

0000111879 GLOVES 07/17/2013 325.41 015064

Cheque Amount - 325.41000091 BARRY R. CARD

212015-72 LEGAL SERVICES 08/01/2013 267.81 015065

Cheque Amount - 267.81000154 CANADIAN KOOL WATER

9920 WATER BOTTLES 08/06/2013 48.00 015066

Cheque Amount - 48.00002206 CHAD UNDERHILL

bldg perm 2013-B-008 REFUND DEPOSIT 08/06/2013 1,500.00 015067

Cheque Amount - 1,500.00001984 COMMISSIONAIRES

101532 BY-LAW ENFORCEMENT 07/06/2013 421.40 015068101868 BY-LAW ENFORCEMENT 07/20/2013 882.06 015068

Cheque Amount - 1,303.46001708 EASTLINK

5198665521Aug MONTHLY TELEPHONE 08/01/2013 1,352.60 015069

Cheque Amount - 1,352.60000299 ELGIN PURE WATER

0000171929 MONTHLY RENTAL CHARGE08/01/2013 114.70 015070

Cheque Amount - 114.70000357 G&K SERVICES CANADA INC

1518207919 SHOP TOWELS, FLOOR MATS07/31/2013 255.10 015071

Cheque Amount - 255.10000427 HYDRO ONE NETWORKS I NC

200089740933Aug UTILITIES - RICHMOND STL 08/01/2013 248.60 015072

200112248670Aug UTILITIES - CORINTH STL 08/01/2013 339.29 015072

Cheque Amou nt - 587.89000446 JACKIE RINGLAND

July16-Aug16/13 MANAGER FEES 08/05/2013 839.81 015073

Cheque Amount - 839.81000466 JIMMUONS

42522 MONTHLY UNIT RENTAL 07/16/2013 1,220.40 015074

Page


Page 106 of 121





42527 UNIT RENTAL - INTERP CENTRE 07/16/2013 161.59 015074

Cheque Amount - 1,381.99001820 MONARCH REBUILDING INC

61810 BLUE HOSE 07/31/2013 123.27 015075

Cheque Amount - 123.27000679 OXFORD SAND & GRAVEL LTD

I N00132232 GRAND LAR "A" 07/23/2013 833.25 015076

IN00132245 GRANULAR "A" 07/23/2013 208.81 015076IN00132310 GRANULAR "A" 07/25/2013 203.13 015076IN00132333 GRANULAR "A" 07/26/2013 417.63 015076IN00132342 GRANULAR"A" 07/26/2013 204.10 015076

Cheque Amount - 1,866.92002176 PRO GRASS

10 CEMETERY CARE & MAINTENANC 07/31/2013 2,870.20 015077

Cheque Amount - 2,870.20001907 PROTEK

INV091655 METER READING - COPIER 07/31/2013 124.42 015078

INV091656 METER READING - COPIER 07/31/2013 136.04 015078

Cheque Amount - 260.46000722 PROUSE MECHANICAL LTD

29-06254 A/C REPAIR - FIREHALL 06/28/2013 169.05 015079

Cheque Amount - 169.05000743 RBC ROYAL BANK

4516 050005279124Jul TRAINING EXPENSE 07/23/2013 91.24 015080

45160500 05279124Jul TRAINING EXPENSE 07/23/2013 18.85 015080

451605000527 9124Jul ROGERS 07/19/2013 293.78 015080

4516050005279116Jul INTEREST 07/29/2013 25.58 015080

4516050005279124Jul STAPLES STORE 07/08/2013 69.87 015080

4516050005279140 INTEREST 07/29/2013 16.09 015080

JUI4516 050005279124 TRAINING EXPENSE 07/24/2013 66.95 015080

Jul45160500 05279124 TRAINING EXPENSE 07/25/2013 16.73 015080

JUI4516050005279124 TRAINING EXPENSE 07/25/2013 7.91 015080

Jul4516050005279124 TRAINING EXPENSE 07/24/2013 17.25 015080

Cheque Amount - 624.25001532 RELISH ELGIN

1021 1/4 PAGE AD 07/24/2013 186.45 015081

Cheque Amount - 186.45000783 ROYAL FENCE LIMITED

Page 2


Page 107 of 121



Cheque Register- 08/08/2013Invoice Invoice Cheque Cheque

Payee Number Date Type Amount Number

46510 GUIDE RAILS - RICHMOND RD 07/15/2013 1,412.96 01508246511 GUIDE RAILS - LAKESHORE LINE 07/15/2013 2,258.08 015082

Cheque Amount - 3,671.04000888 THORNTON'S LOCKWORKS

11578 KEYS, PADLOCKS 08/03/2013 575.17 015083

Cheque Amount - 575.17000910 TOWNOFAYLMER

I VC10177 JTAG BBQ 07/24/2013 1,297.28 015084

Cheque Amount - 1,297.28000913 TOWNSHIP OF MALAHIDE

13-169 JTAG COSTS 07/22/2013 517.52 015085

Cheque Amount - 517.52002205 TOWNSHIP OF NORTH HURON

111875 ISO TEST PREP - FIRE COLLEGE 07/10/2013 I 62.15 015086111876 ISO TEST PREP - FIRE COLLEGE 07/30/2013 62.15 015086111878 ISO TEST PREP - FIRE COLLEGE 07/10/2013 I 62.15 015086111879 . ISO TEST PREP - FIRE COLLEGE 07/10/2013 62.15 015086111881 ISO TEST PREP - FIRE COLLEGE 07/10/2013 62.15 015086111882 ISO TEST PREP - FIRE COLLEGE 07/10/2013 62.15 015086111883 ISO TEST PREP - FIRE COLLEGE 07/10/2013 62.15 015086

Cheque Amount - 435.05000925 TRILLIUM RAILWAY COMPANY

PCK2906 SIGNALS 08/01/2013 654.50 015087

Cheque Amount - 654.50000966 WEBER'S WELDING &MFG

18232 PLATES, TUBE 07/30/2013 179.20 015088

Cheque Amount - 179.20000990 ZAP'S TREE AND LAWN SERVICE

00002125 PRUNE TREE - ROBINSON ST07/26/2013 186.45 015089



Page 3


Page 108 of 121

A D p c A N A D A RUN: AUG6 2013 NO: GA Y R 0 L L T E c H N a L 0 G I E s PAGE: 587

D A L Y u p D A T E R E p 0 R T80RU c 0 M p A.N Y T 0 T A L s HST REG: 100057113 RTQ004MUNICIPALITY OF BAYHAM

COMPANY PAGE:3DEBIT DATE: AUG 7, 2013

TOT PACKETS - 2 DATE OF PAY: AUG 9, 2013

CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL

FEDL TAX 9»007.79 9,007.79 146,<t08.57 FEDL TAXMR TAXNR TAXPROV TAXPROV TAXer CONT 1,940.33 1,940.53 35,855.61 El CONT

QPIPQPIPCAN PEN t,245.18 4,245.18 79,354.68 CAN PEN

oc PENQC PEN

QC HSFqc HSF

ON EHT 1,146.27 1,146.27 1S,1'+6.21 ON EHTMB METMB MET

NL HAPSETNL HAPSET

TOT STATS 16,339.57 16,339.57 279,765.07 TOT STATS

CHEQUES 50,095.09 CHEQUESDEPOSITS 41,723.67 41,723.67 639,751.88 DEPOSITSUS DEPS

US DEPSDED DEPS

DED DEPSSAV DEPS

SAV DEPS

TOT NPAY 41,723.67 41,723.67 689,846.97 TOT NPAY

RRSPRRSP

RTIRTI

TOT PAYROL 58,065.24 58,063.2<i 969,612.04 TOT PAYROL

SERV CHRG 1^1.66 141.66 2,766.63 SERV CHRGHST 18. ^2 18.42 359.66 HST

GRAND TOT 58*223.32 58,225.32 972,738.33 GRAND TOT

ANALYSIS OF SERVICE CHARGES

ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED UORKPAYS 18 32.0<+ HOURLY WORKPAYS 19 33.82 PAYROLL RUNS 52.02PAY ADVICE FOLD 37 9.25 COURIER FEE 1 13.03 DELIVERY SURCHARGE 1.50

TOTAL S/C SUBJECT TO HST IS 141.66

TOTAL PAYROLL DEBIT IS 58,223.52 DEBIT INFORMATION: XXX XXXXX XXX1923

Cheque R

egister being Cheque

#015034 to Cheque #015089

Page 109 of 121

Page 110 of 121

q.wn t-BT-

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r <uABayham Township G('39344 Plank Road

Straffordville/ ONNOJ 1YO

August 9, 2013

Letter of Request for use of East Beach Port Burwell

To whom it may concern,

Grace Community Church of Aylmer/ Ontario would like to formally request the use ofthe Port Burwetl East Beach on Sunday, September 22, 2013 from 5:30pm - 9:30pm. We will beusing it for an acoustic praise and worship evening and request that we will be able to have abonfire. We expect approximately 100 guests. Thank you for your consideration. Pleasecontact Christine Giesbrecht if you require any additional information and to let us know theoutcome of our request. Her phone number is 519-200-5827 and email address [email protected].

Thank you!

Grace Community Church

Correspondence date August 9, 2013 from Grace Community

Page 111 of 121

Page 112 of 121

9

Received August 7, 2013 6 ,5To Lynda Millard, Clerk

We would like approval to have a small (40 guests) wedding on October19th, 2013 on the hill in Memorial Park at approximately 3pmapproximately 1/2 hour service,

We do not plan to have chairs, or any electrical equipment.

Wedding is for Adam Salverda to Deidre Donnell - Port Burwell

Sponsoring parents Faye and Symen Salverda, Port Burwell.

Thank you for presenting this to council for their approval. I havecontacted our insurance company for coverage.

Regards Faye

Symen & Faye Salverda

Correspondence dated August 7, 2013 from Symen & Faye

Page 113 of 121

Page 114 of 121

THE CORPORATION OF THEMUNICIPALITY OF BAYHAM

BY-LAW NO. Z621-2013SIEMENS

BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED

WHEREAS the Council of the Corporation of the Municipality ofBayham deems it necessary to amendZoning By-law No. Z456-2003, as amended;

THEREFORE, the Council of the Corporation of the Municipality ofBayham enacts as follows:

1) THATBy~law No- 2456-2003, as amended, is hereby further amended by amending Schedule"H", Map 1 by deleting from the Village Residential (Rl) Zone, and adding to the Site-SpecificVillage Residential (Rl-11) Zone, those lands outlined in heavy solid lines and marked Rl-11 onSchedule "A" to this By-law, which schedules are attached to and form part of this By-law.

2^ ^S^J^~}&W_ No'_z'456~2003'as amende^' is hereby further amended by amending Section 10.12EXCEPTIONS - Village Residential (Rl) Zone, by adding following new subsection.

"1M2.H

10.12.11.1 De fined Area

Rl-ll as shown on Schedule "H", Map 1 to this By-law

10.12.11.2 Permitted Uses

Woodworking shop in addition to all other uses permitted in the RlZone

10.12.11.3 Maximum Floor area

40 m2 for a permitted woodworking shop

10.12.11.4 Supplementary Resulations

The outdoor storage of materials or goods associated with thewoodworking shop shall be prohibited"

3) THIS By-law comes into force:

a) Where no notice of objection has been filed with the Municipal Clerk within the timeprescribed by the Planning Act and regulations pursuant thereto, upon the expiration of theprescribed time; or

b) Where notice of objection has been filed with the Municipal Clerk within the timeprescribed by the Planning Act and regulations pursuant thereto, upon the approval of theOntario Municipal Board.

By-Law Z621-2013 A By-Law to further amend By-Law

Page 115 of 121

Zoning By-law Z621-2013 2

thREAD A FmST TIME THIS 15m DAY OF AUGUST 2013.

thREAD A SECOND TIME TfflS 15tn DAY OF AUGUST 2013.

READ A THIRD TIME AND FINALLY PASSED THIS 15th DAY OF AUGUST 2013.

MAYOR CLERK


Page 116 of 121

Zoning By-law Z621-2013 3

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Page 117 of 121

Page 118 of 121

THE CORPORATION OF THEMUNICIPALTTY OF BAYHAM

BY-LAW NO. Z622-2013MARLAX

BEING A BY-LAW TO AMEND BY-LAW No. Z456-2003, AS AMENDED

WHEREAS the Council of the Corporation of the Municipality ofBayham deems it necessary to amendZoning By-law No. Z456-2003, as amended;

THEREFORE, the Council of the Corporation of the Municipality ofBayham enacts as follows:

1) THAT By-law No. Z456-2003, as amended, is hereby further amended by amending Schedulet<T»I", Map 5 by deleting from the Local Commercial (C2) Zone, and adding to the VillageResidential (Rl) Zone, those lands outlined in heavy solid lines and marked Rl on Schedule "A"to this By-law, which schedules are attached to and form part of this By-law.

2) THIS By-law comes into force:

a) Where no notice of objection has been filed with the Municipal Clerk within the timeprescribed by the Planning Act and regulations pursuant thereto, upon the expiration ofthe prescribed time; or

b) Where notice of objection has been filed with the Municipal Clerk within the timeprescribed by the Planning Act and regulations pursuant thereto, upon the approval of theOntario Municipal Board.

thREAD A FIRST TIME THIS 15m DAY OF AUGUST 2013.

thREAD A SECOND TIME THIS 15m DAY OF AUGUST 2013.

thREAD A THIRD TIME AND FINALLY PASSED THIS 15m DAY OF AUGUST 2013.

MAYOR CLERK


Page 119 of 121

/''A m/

/MAP 12

^2^w^ ^

3

WWTON STREETw E

g

ya

WWERLQO STREET

DWaKNCTON STWEET

m 3y MAP 16MAP 14

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LAKE EHEThtoJa-schw(ui!' "A" tIf.B^~kn»No. Z622-2013._p<»ned fte 13thday of August, 2013.

UWOR CLCTK

MUNICIPALITY OF BAYHAM0 100m 200m MAP No. 6SCHEDULE. Scale 5500 PORT BURWELL

»»


Page 120 of 121

THE CORPORATION OF THE

MUNICIPALITY OF BAYHAM

BY-LAW NO. 2013-075

A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THE

REGULAR MEETING HELD AUGUST 15, 2013

WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;

AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:

1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held August 15, 2013 is hereby adopted andconfirmed as if all proceedings were expressly embodied in this by-law.

2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.

thREAD A FIRST, SECOND AND THIRD TIME and finaUy passed this 15tn day of August2013.

MAYOR CLERK

By-Law 2013-075 A By-Law to confirm all actions of

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Documents

COUNCIL AGENDA THE CORPORATION OF THE ......Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #213136 dated June 28,2013, referred to as the "Soreny