COUNCIL OF THE CITY OF CASTLEGAR

File: 0570-20

COUNCIL OF THE CITY OF CASTLEGAR

Regular Meeting - 7:00 p.m., October 2, 2017

Call to Order

Adoption of Agenda: 1 As presented

Delegations:

3 PowerPoint Presentation, Water and Sewer Rates Update – Lois Hunter, Deputy Director of Finance

Adoption of Minutes:

19 Regular Meeting – September 18, 2017

Reports: Airport: Nil Community Wellness & Social Services: (Councillor McIntosh / Councillor Dhillon)

Nil

Cultural and Civic Pride: (Councillor Rye / Mayor Chernoff) Nil

Finance and Corporate Services: (Councillor Heaton-Sherstobitoff / Councillor McIntosh) 24 Draft Finance and Corporate Services Committee Meeting Minutes – September 27, 2017 26 Disposal of Municipal Records 2017 (#17-123) 36 Sponsorship Zellstoff Celgar “Be Seen” Campaign (#17-144) 38 2018 Property Tax Exemption Bylaw 1256 (#17-145) 83 Strategic Planning and the 2018 Budget Development Process (#17-146)

Green and Technology: (Mayor Chernoff / Councillor Rye / Councillor Tassone)

Nil

1

Agenda Council of the City of Castlegar Regular Meeting – October 2, 2017 Page 2 of 2

Planning and Development: (Councillor Tassone / Councillor Vassilakakis) 85 Draft Planning and Development Committee Meeting Minutes – September 27, 2017 87 Adult Day Sitting Services (#17-141)

Public Safety: (Councillor Dhillon / Councillor Heaton-Sherstobitoff) 97 Emergency Services Monthly Report (#17-142)

Transportation and Civic Works: (Councillor Vassilakakis / Councillor Rye) 99 Transportation and Civic Works Committee Update – September 25, 2017

101 Water and Sewer Rates Update (#17-137)

R.D.C.K. Report: (Mayor Chernoff / Councillor McIntosh) Nil

Correspondence: 122 Stanley Humphries Secondary School re: Zuckerberg Island - Spooks at Zucks

Reports Other:

Mayor's Report:

New & Unfinished Business:

Bylaws: 123 Bylaw 1256, 2018 Property Tax Exemption Bylaw (Consider Three Readings)

Next Meeting: Regular Meeting, October 16, 2017 7:00 p.m. at the Community Forum, 445-13th Avenue, Castlegar B.C.

Notice of Motion:

Question Period:

Adjournment:

2

Council Presentation October 2nd, 2017

Lois Hunter, Deputy Director of Finance

3

Why are we proposing new rates?

Council is committed to: o Ensuring financial stability in water/sewer operations o Encouraging water conservation o Ensuring fair rates for all user groups o Reducing peak demand to extend

infrastructure lifespans o Providing enough reserves in future for upgrades

4

Where have we come from? YEAR MILESTONE

2005 Learned that Castlegar exceeded Canadian and BC averages for water consumption

2005 Embarked on pilot project to test meters’ effectiveness

2008 Adopted the Water Management Plan, which called for universal metering

2009 Started installing meters for residential and ICI customers

2013 Introduced City of Castlegar/CBT Water Smart Action Plan & Ambassador Program

2016 Gathered water consumption data

2016 Investigated industry best practices, case studies, and potential user-pay rate structures

2016 Hosted Public Open House to present information and collect public feedback

2017 Identified and refined potential options and transition periods

5

What did we hear from customers?

Public Open House feedback o Easy for customers to understand o Easy for staff to administer o Equitable, consistent and predictable for all user groups o Enable and encourage wise water use o Build reserves gradually for future capital projects

6

What was considered in the rate review?

Aging infrastructure Water conservation measures that also

ensure stable revenues Increased commodity prices/operational

costs Increasingly stringent treatment regulations Inflation

7

What else was considered?

Lessons learned in other communities Increasing climate variability Evolving customer expectations Industry best practices

8

What are current best practices? Install meters for all residential and commercial

users Estimate private and social costs using a lifecycle

approach Estimate existing and future revenues from all

sources Identify the funding gap and develop a full-cost

recovery strategy Rely on user fees to help close the funding gap

9

Use a multi-rate structure to achieve multiple objectives Tailor rates to the local context Integrate relief for low-income customers Make adjustments over time, predictably and

transparently Complement user fees with other tools (e.g.,

water conservation education)

More best practices?

10

All customers would have a flat rate plus a charge for consumption over the City average Flat rates would be stable for three years Consumption-based rates would be

applied when monthly use exceeds 30 cubic metres For most users, the threshold will only

be met during summer months

How would the structure affect residential rates?

11

Multi-family (MF) customers would have a flat rate plus a charge for consumption MF typically uses 20% less than single-family residential

(SFR), therefore MF rates would be 20% less than SFR rates Rates would be phased in over three years

How would the structure affect multi-family rates?

12

New rates would gradually eliminate the cost-for-service gap between residential and ICI users All ICI customers would have a flat rate plus a charge for

consumption Rates would be phased in over three years

How would the structure affect ICI rates?

13

What are the proposed water rates?

Single-Family Residential (with meters)

Multi-Family Residential (with meters)

ICI (with meters)

NOW PROPOSED NOW PROPOSED NOW PROPOSED

Flat Rate $419.28 $360

(for 3 yrs) $84 $192 (yr 1) $228 (yr 2) $276 (yr 3)

$152 $252 (yr 1) $288 (yr 2) $324 (yr 3)

Consumption Rate N/A

$0.68/cu/m over 30/cu/m (for 3 years)

$0.38/cu/m for all flows

$0.48/cu/m for all flows (for 3 years)


$0.48/cu/m for all flows (for 3 years)

WATER RATES WITHOUT METERS Single-Family Residential & ICI Year 1 2017 annual charge + 10% Year 2 Year 1 annual charge + 10% Year 3 Year 2 annual charge + 10%

Multi-Family Year 1 2017 annual charge Year 2 2017 annual charge Year 3 2017 annual charge

14

What are the proposed sewer rates?

Single-Family Residential (with meters)

Multi-Family Residential (with meters)

ICI (with meters)

NOW PROPOSED NOW PROPOSED NOW PROPOSED

Flat Rate $340.92 $288

(for 3 yrs) $84 $144 (yr 1) $168 (yr 2) $192 (yr 3)

$152 $288 (yr 1) $366 (yr 2) $384 (yr 3)

Consumption Rate

N/A

$0.38/cu/m, but will be capped at

30 cu/m from May to Sept. (for 3 years)


$0.38/cu/m, but will be capped at

25 cu/m from May to Sept. (for 3 years)


$0.44/cu/m, but with a 10%

discount May to September (for 3 years)

Multi-Family Year 1 2017 annual charge Year 2 2017 annual charge Year 3 2017 annual charge

SEWER RATES WITHOUT METERS Single-Family Residential & ICI Year 1 2017 annual charge + 10% Year 2 Year 1 annual charge + 10% Year 3 Year 2 annual charge + 10%

15

How to explain the user-pay rate?

1000 litres/264 US gallons One Cubic Meter of Water Equals: 2 hours running a hose 10 baths 10 washing machine loads 100 toilet flushes 30 showers 4,000 cups of tea

16

Communication & Consultation Plan o October 2017-January 2018 o Inform customers about proposed rates o Gather feedback from all user groups o Compile, analyze and present findings o Use outcomes to develop rate roll-out

Engaging with users about new rates?

17

Online survey (Oct 15-Nov 6) Public open house and paper survey (Nov 1) Potential meetings with key stakeholders (Nov 2) Consultation Outcomes Report for Council (Nov 17) Council presentation (Nov 20) Potential bylaw reading 1-3 (Dec 4) Potential bylaw adoption (Dec 18)

Consultation Milestones

18

COUNCIL OF THE CITY OF CASTLEGAR

Regular Meeting Minutes

Minutes of the regular meeting of the Council of the City of Castlegar held September 18, 2017 7:00 p.m. at the Community Forum, 445 - 13th Avenue, Castlegar, B.C.

MEMBERS PRESENT:

Mayor Lawrence Chernoff Councillor Arry Dhillon Councillor Deb McIntosh Councillor Dan Rye Councillor Bruno Tassone Councillor Florio Vassilakakis

MEMBERS ABSENT: Councillor Sue Heaton-Sherstobitoff ALSO PRESENT: John Malcolm, Chief Administrative Officer

Nicole Brown, Executive Assistant Andre Buss, Director of Finance Chris Barlow, Chief Administrative Officer/Director of Transportation and Civic Works Phil Markin, Director of Development Services Sam Lattanzio, Fire Chief David Bristow, IT Manager Public and Media

CALL TO ORDER: There being a quorum present, the Mayor called the meeting to order at 7:15 p.m. PRESENTATION: FORTIS BC

Mr. Blair Weston, Fortis BC presented the City of Castlegar with a Fortis BC rebate cheque for $24,500 in recognition of energy efficiency upgrades at the South Sewage Treatment Plant. These energy savings equal 630,000 KW and up to $50,000 in annual power bill reduction. Mr. Weston also expressed his appreciation to retiring CAO, John Malcom, for the positive working relationship established between Fortis and the City of Castlegar.

AGENDA: 255-17

Moved and seconded, that the agenda be approved as amended by adding delegation: Sgt. Laurel Mathew, Castlegar RCMP Detachment update.

Carried. DELEGATION: SGT. LAUREL MATHEW, CASTLEGAR RCMP DETACHMENT

Sgt. Laurel Mathew, Castlegar RCMP detachment attended the meeting to provide Council with an update on the recent activities in the Community. Sgt. Mathew noted it has been a busy summer for the Castlegar detachment members as several members volunteered their spare time to assist with the local area wildfires. Sgt. Mathew provided an update on the recent Chameleon restaurant break in and the arrest and sentencing of the offender. Sgt. Mathew discussed the rash of break and enters in the past three months, although there has been more in that three month period overall year to date stats are similar to previous years. The breakdown of these break in’s include: • Seven residential break and enters. • Three business break and enters. • Nine residential sheds were broke into. • One arrest has been made in relation to the break ins. Sgt. Mathew discussed Fentanyl concerns in Castlegar and noted that this is an ongoing concern and overdoses are still happening. One person has been arrested and sentenced for Fentanyl trafficking. Mayor and Council thanked Sgt. Mathew for attending the meeting and asked to relay their appreciation to all members of the detachment.

19

Minutes – Regular Meeting Page 2 of 5 September 18, 2017 MINUTES: 256-17 MINUTES

Moved and seconded, that the minutes of the regular meeting held September 5, 2017 be approved as presented.

Carried. REPORTS: AIRPORT: Nil COMMUNITY WELLNESS & SOCIAL SERVICES: 257-17

Moved and seconded, that the draft minutes of the Community Wellness & Social Services meeting held September 5, 2017 be received for information.

Carried. 258-17 2017 INTERNATIONAL DAY OF PEACE EVENT (#17-129)

That Council agree to partner with the Kootenay Region Branch of the United Nations Association to co-host and assist in promoting the annual International Day of Peace event to be held at Millennium Park on September 21, 2017, and authorize the expenditure of up to $500 for this event.

Carried. 259-17 GIVING THANKS COMMUNITY POTLUCK DINNER (#17-132)

Moved and seconded, that Council agree to host a Giving Thanks Community Potluck Dinner on October 7, 2017 at Millennium Park, and that the costs associated with the event be allocated from the 2017 Special Events budget line item.

Carried. FINANCE &CORPORATE SERVICES: 260-17 MINUTES

Moved and seconded, that the draft minutes of the Finance & Corporate Services meeting held September 13, 2017 be received for information.

Carried. 261-17 ACCOUNTS PAYABLE JULY 2017

Moved and seconded, that the list of accounts payable for July 2017 totaling $6,408,495.97 be received for information.

Carried. 262-17 2017 THIRD QUARTER GRANT APPLICATION (#17-139)

Moved and seconded, that Council approve grant funding from the City of Castlegar 2017 Grants budget line item to the West Kootenay Boundary Crime Stoppers in the amount of $500, to be issued upon receipt of the 2016 West Kootenay Boundary Crime Stoppers financial statements.

Carried. GREEN AND TECHNOLOGY:

Nil

PLANNING AND DEVELOPMENT: 263-17 MINUTES

Moved and seconded, that the draft minutes of the Planning & Development meeting held September 12, 2017 be received for information.

Carried. 264-17 BUILDING PERMIT REPORT – AUGUST 2017 (#17-126)

Moved and seconded, that the Building Permit Report for August 2017 be received for information.

Carried.

20

Minutes – Regular Meeting Page 3 of 5 September 18, 2017 265-17 BUSINESS LICENSE REPORT – AUGUST 2017 (#17-127)

Moved and seconded, that the Business License Report for August 2017 be received for information.

Carried. 266-17 HIGHWAY ENCROACHMENT AGREEMENT 1106 3RD STREET (#17-134)

Moved and seconded, 1. that the City of Castlegar enter into a Highway Encroachment Agreement (Schedule "A" to

Bylaw 628) with Daniel Bosse and Lucy McBain in order to allow the replacement of the existing canopy with a cantilevered roof overhang to match the existing overhand of the adjacent property at 1100 3rd Street; and

2. that the Mayor and Director of Corporate Services be authorized to execute the Highway encroachment Agreement.

Carried.

267-17 DEVELOPMENT PERMIT APPLICATION DP-3/17 2225 COLUMBIA AVENUE (#17-135)

Moved and seconded, that, subject to the following conditions, the Mayor and Director of Corporate Services be authorized to issue Development Permit DP-3/17 to allow the construction of a 4 unit multiple residential building at 2225 Columbia Avenue (Lot 20 District Lot 7174 Kootenay District Plan 2043, Except Parts Included in Plans 9306, 11078 and 12010) with a 18.51 ft. rear lot line setback and an enclosed waste container with a 0.0 ft. rear lot line setback: a. The development will substantially conform to the following drawings submitted by T. Ius

and attached hereto:

1. DP-3/17.I - dated January 2, 2017, edited September 11, 2017. 2. DP-3/17.II - dated January 3, 2017 (Landscape plantings and fence only). 3. DP-3/17.III - dated January 3, 2017 (Building form only). 4. DP-3/17.IV- dated April 9, 2017. 5. DP-3/17.VI - dated April 8, 2017.

b. The applicant enters into an agreement to provide a road dedication 3.5m in width along the

entire front property line. c. The applicant addresses any servicing and infrastructure issues identified by Transportation

and Civic Works. d. A landscaping and fencing quote is provided to the City's satisfaction. e. A security deposit equalling the amount of the aforementioned landscaping and fencing

quote is deposited with the City until the landscaping is completed to the City's satisfaction.

f. The applicant obtains an Access Permit from the Ministry of Transportation, Highways and Infrastructure.

Carried.

PUBLIC SAFETY: 268-17 MINUTES

Moved and seconded, that the draft minutes of the Public Safety meeting held September 12, 2017 be received for information.

Carried. TRANSPORTATION & CIVIC WORKS: 269-17 MINUTES

Moved and seconded, that the draft minutes of the Transportation & Civic Works meeting held September 12, 2017 be received for information.

Carried.

21

Minutes – Regular Meeting Page 4 of 5 September 18, 2017 270-17 ARROW LAKES DRIVE PAVING PROJECT RECOMMENDATION FOR AWARD (#17-130)

Moved and seconded, that Council award the contract for the Arrow Lakes Drive Paving Project to Interoute construction Ltd. dba Selkirk Paving for the tendered price of $111,432.50 plus taxes and; that Council authorize staff to execute the necessary documents.

Carried. 271-17 CITY SPEC WINTER SAND, RECOMMENDATION FOR AWARD (#17-131)

Moved and seconded, that Council award the contract for the 2017 supply and delivery of City Spec Winter Sand to Interoute Construction Ltd. dba Selkirk Paving for the tendered price of $84,600.00 plus taxes; and that Council authorize staff to execute the necessary documents.

Carried. 272-17 CASTLEGAR GREEN LINE, CONNECTING CASTLEGAR (#17-133)

Moved and seconded, that Council receive report #17-133 titled “Castlegar Green Line – Connecting Castlegar” for information and further that Council adopt the Castlegar “Green Line“ tagline line and logo contained herein this report for use on City promotional material and signage related to active transportation.

Carried. 273-17 RECOMMENDATION TO PURCHASE A 2018 SINGLE AXLE DUMP TRUCK (#17-136)

Moved and seconded, that Council authorize staff to purchase a 2018 single axle 35,000lb GVW dump truck from Premium Truck & Trailer Inc. for a total value of $129,355.00 plus taxes; and that Council authorize staff to execute the necessary documents.

Carried. RDCK REPORT: Nil CORRESPONDENCE: 274-17

Moved and seconded, that the correspondence Tyanna Esovoloff re: Thank You be received for information.

Carried. REPORTS OTHER: Nil MAYOR’S REPORT: Mayor Chernoff reported on the following events and meetings he attended including:

•September 8 Habitat for Humanity Restore Ribbon Cutting, and Axis House opening house •September 10 Cops For Kids event at Boston Pizza •September 10 Cops For Kids event at Boston Pizza •September 16 Castlegar Community Garden box building Day

Mayor Chernoff and members of Council acknowledge Mr. John Malcolm’s retirement, and thanked Mr. Malcolm for his dedication to the City and the Community for the past nine years.

NEW & UNFINISHED BUSINESS:

Nil

BYLAWS: Nil NOTICE OF MOTION: Nil

22

Minutes – Regular Meeting Page 5 of 5 September 18, 2017 QUESTION PERIOD: Nil ADJOURNMENT: 275-17

Moved and seconded, that the meeting adjourn at 8:32 p.m.

Carried.

CERTIFIED CORRECT: _________________________________________ _________________________________________ Chris Barlow Lawrence D. Chernoff Chief Administrative Officer Mayor

23

FINANCE AND CORPORATE SERVICES COMMITTEE MEETING MINUTES

Minutes of the Finance and Corporate Services Committee meeting held on Wednesday, September 27, 2017 at 3:30 p.m. at the City Hall Conference Room, 460 Columbia Avenue, Castlegar, B.C.

MEMBERS PRESENT:

Councillor Sue Heaton-Sherstobitoff, Chair Councillor Deb McIntosh, Deputy Chair

STAFF PRESENT: Andre W. Buss, Director of Finance

Tracey Butler, Director of Corporate Services Nicole Brown, Executive Assistant

CALL TO ORDER: The meeting was called to order at 3:32p.m. by Councillor Heaton-

Sherstobitoff. AGENDA: The agenda was adopted as presented. MINUTES: September 27, 2017.

The Committee approved the minutes of the Finance and Corporate Services Committee meeting held on September 27, 2017.

BUSINESS ARISING FROM THE MINUTES:

None.

NEW BUSINESS: 1. Disposal of Municipal Records 2017.

The Report to Council No. 17-123 from Tracey Butler, Director of Corporate Services recommending that staff be authorized to destroy City records as outlined on the Records for Destruction - 2017, authorized by the Director of Finance, Director of Development Services and the Director of Corporate Services, will be placed on the October 2, 2017 Regular agenda for Council’s consideration.

2. Sponsorship Request - Zellstoff Celgar Be Seen Campaign.

The Report to Council No. 17-144 from Councillor Heaton-Sherstobitoff recommending that Council receive for information report no. 17-144 regarding sponsorship of the Zellstoff Celgar “Be Seen” Campaign in the amount of $500, to be allocated from the City of Castlegar 2017 grants budget line item, will be placed on the October 2, 2017 Regular agenda for Council’s information.

3. Advertising Request – Castlegar Minor Hockey Association.

The Committee received for information the advertising request from the Castlegar Minor Hockey Association to purchase an ad in the 2017/18 Minor Hockey program. The Committee authorized the purchase of a ½ page ad at the cost of $125, to be allocated from the 2017 advertising budget line item.

4. 2018 Property Tax Exemption Bylaw, Bylaw number 1256.

The Report to Council No. 17-145 from Andre W. Buss, Director of Finance recommending that Council consider three readings to the 2018 Property Tax Exemption Bylaw, Bylaw number 1256, will be placed on the October 2, 2017 Regular agenda for Council’s consideration.

24

Minutes of the Finance and Corporate Services Committee Meeting held on September 27, 2017. Page 2 of 2

5. Strategic Planning and the 2018 Budget Development Process.

The Report to Council No. 17-146 from Andre W. Buss, Director of Finance recommending that Council hold two public meetings, one on October 26, 2017 and one in mid-February as part of the 2018 budget development process, will be placed on the October 2, 2017 Regular agenda for Council’s consideration.

ADJOURNMENT: The meeting adjourned at 4:24 p.m.

CERTIFIED CORRECT: RECORDED BY:

Councillor Sue Heaton-Sherstobitoff Nicole Brown Chair Executive Assistant

Reviewed by: Director of Corporate Services

25

DATE:

SUBMITTED BY:

SUBJECT:

RECOMMENDATION

w CASTLEGAR__

REPORT TO COUNCIL

September 26, 2017

T. Butler, Director of Corporate Services

Disposal of Municipal Records - 2017

REPORT NO.: 17-123

FILE NO.: 1490-30

THAT staff be authorized to destroy City records as outlined on the Records for Destruction - 2017, authorized by the Director of Finance, Director of Development Services and the Director of Corporate Services.

PURPOSE

Records and Retention Disposition Bylaw 620 governs retention and disposal of our municipal records.

In accordance with Bylaw 620, Council authorization by resolution must be received prior to destruction of any City records.

The Director of Finance, Director of Development Services and the Director of Corporate Services have approved records for destruction in 2017 as outlined on the attached list and in accordance with Bylaw 620.

Respectfully submitted,

Approved by:

Tracey Butler, s:=w,, lill/LiJ =

John Malcolm, Chief Administrative Officer Director of Corporate Services

26

27

28

29

30

31

32

33

34

35

DATE:

SUBMITTED BY:

SUBJECT:

RECOMMENDATIONS:

S1 CASTLEGA�

REPORT TO COUNCIL

September 27, 2017.

Councillor Heaton-Sherstobitoff, Chair

Finance & Corporate Services Committee

Sponsorship Zellstoff Celgar "Be Seen" Campaign.

REPORT NO.:17-144

FILE NO.: 1850-20

That Council receive for information report no. 17-144 regarding sponsorship of the Zel/stoff Ce/gar "Be Seen" Campaign in the amount of $500, to be allocated from the City of Cast/egar 2017 grants budget line item.

PURPOSE

To update Council on the Zellstoff Celgar "Be Seen" Campaign and the $500 sponsorship of this initiative.

SUMMARY/BACKGROUND

The City of Castlegar received an email request from Zellstoff Celgar to partner with the City of Castlegar and some local businesses in a 'Be Seen' / Pedestrian Safety awareness campaign (including radio, newspapers, online media, posters communications) throughout the community, and to provide a complimentary high-visibility and reflective arm bands to the community residents.

Celgar has sourced an arm-band that they feel would work well for this purpose; bright enough for daylight use and reflective for use at night. In exchange for the $500 sponsorship the City of Castlegar logo would be put on as many armbands as possible for this contribution amount. Celgar will organize the radio, poster and newspaper campaigns.

Campaign organizers would like tq provide a complimentary armband to every student enrolled in a Castlegar area school (approx. 1500 children). Celgar would like to have these armbands in the schools before Halloween, this causes an extremely short timeline, all orders (including logo and artwork approval) must be completed and finalized by Wednesday, September 27, 2017 to allow time for production and shipping.

Because of the short notice and timeline, the Finance and Corporate Services Committee reviewed this application at the September 27, 2017 meeting and agreed to provide $500 in sponsorship of this campaign. The $500 will be allocated from the 2017 budget line item.

IMPLICATIONS

Financial At present time there is $1,600 remaining in the 2017 Grants budget line item.

IMPLEMENTATION/COMMUNICATION

The Finance and Corporate Services Committee reviewed the applications at the September 27, 2017 Committee meeting. At that time the Committee authorized the expenditure of $500 from the 2017 Budget line item to partner with Zellstoff Celgar in the "Be Seen" Campaign.

Rertt:

ed, , ,

�J;le Heaton-s:obitoff, Chair Finance & Corporate Services Committee

36

37

DATE:

SUBMITTED BY:

SUBJECT:

RECOMMENDATION:

S LE

REPORT TO COUNCIL

September 25, 2017

Director of Finance

2018 Property Tax Exemption Bylaw

REPORT NO.: 17-145

FILE NO.: 1970-40, 3900-01

THAT Council consider three readings to the 2018 Property Tax Exemption Bylaw, Bylaw number 1256.

PURPOSE:

To proceed with adoption of the City's annual permissive property tax exemption bylaw.

SUMMARVBACKGROUND

Each year City Council approves a bylaw that exempts qualifying properties from taxation.

Properties used for public worship, certain senior citizen housing units, community care, public recreation facilities and properties owned by not for profit organizations who meet the criterion set out in Section 224 of the Community Charter as well as policy directive no. 15 are included in the bylaw.

The effect of a municipal property tax exemption bylaw is that the properties listed will become exempt from all property taxation. The property owner will not be required to pay Municipal, Regional District, School, Hospital District, BCAA or MFA taxes. Properties that receive these tax exemptions, however, are still required to pay water, sewer, and garbage user fees as well as the parcel tax.

The following changes were made to the bylaw for 2018.

As discussed by Council at the setting of the 2017 property tax exemption bylaw the Castlegar Theatre's permissive tax exemption has been reduced from 50% to 25% and will be reduced to 0% in 2019.

In 2016, Council granted the British Columbia Society for the Prevention of Cruelty to Animals (BCSPCA) a 1.05 acre parcel of land to build a new regional facility at 124 Heritage Way in Castlegar.

38

2018 Property Tax Exemption Bylaw Page 2 of 3

The BCSPCA, a not for profit organization, has applied for a property tax exemption and meets the criteria specified in the Community Charter and policy directive 15. A property tax exemption of one hundred percent is therefore recommended for the land and improvements of the new BCSPCA facility.

In 2016 the Association of West Kootenay Rock Climbers acquired the Kinnaird rock bluffs and is using this site as a public access rock climbing/park venue. The Association of West Kootenay Rock Climbers is a not for profit organization and meets criteria set out in the Community Charter and policy directive 15. The 2018 property tax exemption bylaw recommends they receive a 100% tax exemption.

On or about 2015 Council granted the Castlegar Hospice Society lands for a new Hospice facility. The Castlegar Hospice Society is in discussions with the province and will provide Council with an update on their efforts in the coming months. The Hospice Society is a not for profit organization and meets the criteria set out in the Community Charter and policy directive 15 and the property tax exemption bylaw recommends that they receive a 100% property tax exemption.

The Castlegar and District Community Services Society (CDCSS) have started a new project that they call the CDCSS Affordable Housing Project. The attached application for a property tax exemption provides a financial statement of the project as well as consolidated financial statements for the CDCSS. The organization advises that the project provides a benefit to the community and residents as it provides for the basic need of housing to lower income individuals and families. They maintain a basic rent of $650 per month and provide subsidies, when needed, to some of their tenants.

Prospective tenants apply for entry into the housing program through the CDCSS and are normally referred by their staff or other agencies. They are interviewed by a housing committee and approved on a basis of needs and income.

The CDCSS housing project appears to be similar to the Provinces BC Housing program. The provincial program has a very well defined set of entry criteria. They offer citizens of the province subsidized housing, and if they do not qualify for subsidized housing, then they have an opportunity to apply for low income housing.

Subsidized and low income housing is traditionally a provincial responsibility and the province owns a number of housing complexes in the City of Castlegar. By legislation the Province of British Columbia is exempt from paying property taxes but for each of the rental complexes that they own they pay a grant in lieu of taxes equivalent to the tax rates levied by local government and the surveyor of taxes.

It would be more fitting, therefore, if CDCSS worked closely with the Province of BC and BC Housing provided a subsidy for local government and other property taxes. This would ensure that the integrity of Provincial versus Local Government jurisdictional responsibility is maintained.

Council however, during strategic planning sessions, discussed the need for more affordable housing in the City of Castlegar. Affordable housing, traditionally an area of Provincial responsibility, is a complex issue and should be studied so that a well define policy and set of

39

2018 Property Tax Exemption Bylaw Page 3 of 3

criteria can be put place before property owners are asked to subsidize this important issue.

ALTERNATIVES

The alternative is not provide a tax exemption to

IMPLICATIONS

(1) Social

(2) Environmental

(3) Personnel

(4) Financial

The primary consideration for a permissive tax exemption is the benefit to the community and the residents of the City of Castlegar.

N.A.

N.A.

N.A.

IMPLEMENTATION/COMMUNICATION

The bylaw will be forwarded to the British Columbia Assessment Authority upon adoption.

Andre W. uss Director of Finance

Approved by:

Chris Barlow Chief Administrative Officer

40

CITY OF CASTLEGAR

BYLAW 1256 A bylaw to exempt certain properties from taxation for 2018. WHEREAS the Community Charter provides that Council may, by a bylaw, exempt from taxation certain lands and improvements; AND WHEREAS Council deems it to be in the public interest to exempt from taxation, in 2018, those properties set out herein; NOW THEREFORE the Council of the City of Castlegar, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as the “2018 Tax Exemption Bylaw”. 2. The following properties, being areas surrounding buildings set apart and in use for public

worship, are exempt from taxation under the provisions of Section 224(2)(f) of the Community Charter:

(a) Parcel A (KR165758), Plan 4253, District Lot 4598, Kootenay District, (Roll

589.372), held by the Synod of Diocese of Kootenay (St. David's Anglican Church); (b) Lot A, Plan 14911, District Lot 181, Kootenay District, (Roll 503.025), held by the

Pentecostal Assemblies of Canada; (c) Lots 7 to 10 inclusive, Block 26, Plan 650, District Lot 181, Kootenay District, (Roll

101.060 and 101.070), held by St. Peter Lutheran Church of Castlegar; (d) Lot 1, Plan 6957, District Lot 4598, Kootenay District, (Roll 1374.022), held by the

Apostolic Church of Pentecost of Canada Incorporated; (e) Lot B, Plan 5345, District Lot 7173, Kootenay District, (Roll 1429.000), held by the

Trustee’s of the Congregation of Castlegar-Kinnaird Pastoral Charge; (f) Lot A, Plan NEP73133, District Lot 7174, Kootenay District, (Roll 1442.100), held

by the Trustees of the Congregation of Kinnaird Church of God;

(g) Lot H, Plan 5434, District Lot 7174, Kootenay District, (Roll 1463.135), held by the Living Waters Faith Fellowship;

(h) Lot A, Plan 13580, District Lot 7198, Kootenay District, (Roll 1731.050), held by the

Trustees for the Castlegar South Congregation of Jehovah's Witnesses;

41

-2- City of Castlegar

Bylaw 1256

(i) Parcel B, (See W5798) & Lot 10, Block 32, Plan 650, District Lot 181, Kootenay District (Roll 151.100), held by Castlegar Baptist Church;

(j) Lot 1, Block 59, Plan 650, District Lot 181, Kootenay District, Roll 459.000 and

459.001, PID 026-490-471, held by the Roman Catholic Bishop of Nelson;

(k) Lot 13, Plan 2042, Part E ½, District Lot 7175, Kootenay District, (Roll 1605.000), held by the New Apostolic Church of Canada;

(l) Lot 1, Plan NEP82008, District Lot 7175, Kootenay District, PID 026 819 406, (Roll

1360.850) held by Calvary Baptist Church in Castlegar.

3. Lots 5 to 9 inclusive, Plan 2714, District Lot 4598, Kootenay District, (Roll 589.171), held by the Castlegar Villa Society and used exclusively to provide homes for elderly citizens, are exempt from taxation under the provisions of Sections 224(2)(h) of the Community Charter.

4. Parcel "B" (see P9064), Plan 2585, District Lot 181, Kootenay District, (Roll 313.000) and

Parcel "A", (see XG233) Plan 2585, District Lot 181, Kootenay District (Folio 315.001) held by the Kootenay Family Place and occupied by an institution licensed under the Community Care Facility Act, are exempt from taxation on both land and improvements under the provisions of Section 224(2)(j) of the Community Charter.

5. Lot 1, Plan 18518, District Lot 181, Kootenay District, (Roll 343.016) and Lot 3, Plan

2288, District Lot 181, (Roll 346.000), held by Interior Health Authority, being the area surrounding a building used solely as a hospital under the hospital act, is exempt from taxation under the provisions of Section 224(2)(h) of the Community Charter.

6. The following properties, which are owned by a charitable, philanthropic or other not for

profit organizations and which the council considers are used for a purpose that is directly related to the purposes of the corporation, are exempt from taxation under the provisions of Section 224(2)(a) of the Community Charter to the extent indicated:

(a) One hundred percent of the total assessed value of the land and improvements on Lot

A, Plan 12010, District Lot 7174, Kootenay District, (Roll 1485.050), held by the Kootenay Society for Community Living; and

(b) One hundred percent of the total assessed value of the land and improvements on Lot

A, Plan NEP77899 District Lot 181, (Roll 4.035, formerly roll 4.025 and 4.05), held by the Kootenay Society for Community Living; and

(c) One hundred percent of the total assessed value of the land and improvement of Lot

A, Block 6, District Lot 4598, Kootenay District, (Roll 1047.010), held by the Kootenay Society for Community Living; and

42


Bylaw 1256

(d) Seventy five percent of the total assessed value of the land and improvements of Lot 10 and 11, Block 13, plan 650, Kootenay District, (Roll 3.000), held by the Castlegar & District Community Services Society.

(e) One hundred percent of the total assessed value of the land and improvements on

Block 59, Plan NEP650, District Lot 181, Roll 00456.000, PID 016-209-613, held by the Roman Catholic Bishop of Nelson.

(f) One hundred percent of the total assessed value of land and improvements on Plan

number EPP63899, District Lot 4598, Property ID 029-942-241, 124 Heritage Way, held by the British Columbia Society for the Prevention of Cruelty to Animals.

(g) One hundred percent of the total assessed value of land and improvements on Lot 26,

Plan NEP2472, District Lot 181, PID 015-212-963, 836 8th Avenue, held by the Castlegar Hospice Society.

(h) One hundred percent of the total assessed value of land and improvements on Lot 40,


7. The following properties, portions of which are used principally for public recreational

purposes and/or are used by a registered charitable, philanthropic or other not for profit organizations and comply with City of Castlegar policy directive number 15 are exempt from taxation under the provisions of Section 224(2)(a) of the Community Charter to the extent indicated:

(a) One hundred percent of the total assessed value of the land and improvements on

Lots 14 and 15, Block 22, Plan 650, District Lot 181, Kootenay District, (Roll 68.000), held by the Air Cadet League of Canada, 581 Castlegar;

(b) Fifty percent of the total assessed value of the land and improvements on Lot 13,

Plan 1520, District Lot 4598, Kootenay District, (Roll 601.000), held by the Portuguese Social Centre Society;

(c) Ninety percent of total assessed value of the land and improvements on Lot 6, Plan

2041, District Lot 7174, Kootenay District except that part included in Plan 5036 (Roll 1443.000), held by CTN Labour Holdings Ltd;

(d) Seventy Five percent of the total assessed value of the land and improvements on Lot

1 and 2, Plan 2578, District Lot 4598, Kootenay District, (Roll number 590.000) owned by the Royal Canadian Legion, Castlegar – Robson Branch No. 170;

43


Bylaw 1256

(e) One hundred percent of the total assessed value of the land and improvements on Plan Number X35, District Lot 4598, Kootenay District, (Roll number 4235.000) owned by the Friends of Parks and Trails;

(f) One hundred percent of the total assessed value of the land and improvements on Lot

B, Plan 4149, District Lot 4598, Kootenay District, (Roll number 644.010) owned by the Castlegar & District Hospital Auxiliary Society.

(g) Fifty percent of the total assessed value of the land and improvements on Lot B, Plan

2054, District Lot 4598, Kootenay District (Roll number 616.000), held by the Castle Theatre Association;


Plan NEP818, District Lot 4598, PID 016-698-240 (Roll 04133.000), held by Blueberry Creek Community School Council.

(i) One hundred percent of the assessed value of land on Lot 4, Plan NEP22831, District

Lot 12359, PID 023-335-084, 3500 16th Avenue and held by the Association of West Kootenay Rock Climbers.

8. The following properties, which are the interest in municipal buildings of a not for profit

organization specified by the council that a not for profit organization uses or occupies as a licensee or tenant of the municipality, are exempt from taxation under the provisions of Section 224 (2)(d) of the Community Charter:

(a) Lot 1, Plan 11265, District Lot 4598, Kootenay District, (Roll 805.075), occupied by

the Castlegar and District Heritage Society (Castlegar Railway Station); (b) District Lot 15392, Kootenay District, (Roll 796.560), occupied by the Castlegar and

District Heritage Society (Zuckerberg Island); and

(c) Lot 1, Plan 8749, District Lot 4598, Kootenay District, (Roll numbers 3002.000), occupied by the Kootenay Doukhobor Historical Society (Doukhobor Village) and the Kootenay Gallery of Art, History and Science Society (Kootenay Gallery of Art, History and Science), except for the Marketing building located adjacent to the restaurant building on the property legally described as lot 1, plan 8749, district lot 4598; and

(d) Lot 1, Plan 8285, District Lot 7173, Kootenay District, (Roll number 1375.200),

occupied by the Castlegar and District Chamber of Commerce.

44


Bylaw 1256

9. Lot 1, Plan NEP20546, District Lot 184, Kootenay District, (Roll 587.100), owned by Fortis BC Energy Inc. and occupied by the City of Castlegar and is used as a public park is exempt from taxation under the provisions of Section 224(2) of the Community Charter.

10. Eight percent of the total assessed value of Lot A, Plan 17217, Kootenay District,

(Roll 796.810), owned by Zellstoff Celgar Limited and used for the supply of water; eight percent of the supply of water being to the City of Castlegar, is exempt from taxation under the provisions of Section 224(2) of the Community Charter.

READ A FIRST TIME this ____ day of ____________, 2017. READ A SECOND TIME this ____ day of ____________, 2017. READ A THIRD TIME this ____ day of ____________, 2017. ADOPTED this ____ day of ____________, 2017.

_________________________ Mayor

_________________________ Director of Corporate Services

45

46

47

48

49

50

51

52

53

54

55

56

57

58

59

60

61

62

63

64

65

66

67

68

69

70

71

72

73

74

75

76

77

78

79

80

81

82

DATE:

SUBMITTED BY:

SUBJECT:

S LE

REPORT TO COUNCIL

September 27, 2017

Chief Administrative Officer Director of Finance

REPORT NO.: 17-146

FILE NO.:1700-20

Strategic Planning and the 2018 Budget Development Process

RECOMMENDATION: THAT Council hold two public meetings, one on October 26, 2017 and one in mid-February as part of the 2018 budget development process.

PURPOSE: To present a draft budget development process and time table to City Council.

SUMMARWBACKGROUND

The budget is a principle policy document of City Council. It enables it to discharge its stewardship responsibilities to citizens of the community. It authorizes service levels, staffing levels, projects and taxation and illustrates Council's game plan to citizens of the community.

For 2017, Council added a new line item into its budget. A communication budget line item was put forward to enhance and enable a culture of community engagement.

Public engagement is not new to the City of Castlegar, but what is new is Council's desire to provide the public with greater opportunity to guide the important initiatives of the community. The City will work to create an organizational culture that values open and two-way communication in how it listens to citizens, plans projects and undertakes tasks.

This will start with the budget development process. Developing the 2018 budget will incorporate the following guiding principles.

• Allow the public an opportunity to enter into the budget process before the budget is complete; before the traditional public open house budget presentation at the end of the budget development process.

• Provide a mechanism to help the public understand the realities of municipal taxation and resource allocation decisions.

• Provide Council with input from the public prior to strategic planning. • Facilitate Council strategic planning sessions earlier in the budget development process

83

Report re: Strategic Planning and the 2018 Budget Development Process Page2 of2

so that it shapes the budget and Five Year Financial Plan. • Adopt the budget as early as possible.

In order to complete the development of the 2018 budget and Five Year Financial Plan it is recommended that Council set in motion the following public consultation and budget development process.

a) By Friday October 6, 2017 staff will have submitted their internal budget request sheets. b) On Thursday October 26, 2017 hold a Community Budget Input Session. c) On Friday and Saturday December 8th and 9th hold Council Strategic Session. d) Early January 2018, Council to review draft budget. e) Hold a public open house budget meeting in mid-February. f) Adopt budget in early March.

ALTERNATIVES Chose an alternative budget development process and time table.

IMPLICATIONS

(1) Social

(2) Environmental

(3) Personnel

(4) Financial

POLICY IMPLICATIONS

NIA

NIA

NIA

A new budget will be adopted.

Section 165 of the Community Charters stipulates that "a municipality must have a financial plan that is adopted annually, by bylaw, before the annual property tax bylaw is adopted. The tax rates bylaw must be adopted by May 15 of each year.

Respectfully submitted,

Chris Barlow Chief Administrative Officer

84

PLANNING AND DEVELOPMENT COMMITTEE MEETING MINUTES

Minutes of the Planning and Development Committee meeting held on Wednesday, September 27, 2017 at 8:30 a.m. in the office of the Director of Development Services, at City Hall, 460 Columbia Avenue, Castlegar, B.C.

MEMBERS PRESENT:

Councillor Bruno Tassone, Chair

MEMBERS ABSENT:

Councillor Florio Vassilakakis, Deputy Chair

STAFF PRESENT: Phil Markin, Director of Development Services PUBLIC PRESENT: None. CALL TO ORDER: The meeting was called to order at 8:30 a.m. by Councillor Bruno

Tassone, Chair AGENDA: The agenda was adopted as presented. MINUTES: September 12, 2017

The Planning & Development Committee reviewed and approved the minutes of the Planning and Development Committee meeting held on Tuesday, September 12, 2017.

BUSINESS ARISING FROM THE MINUTES:

None.

1. ADULT DAY SITTING SERVICES

Report to Council No. 17-141 from Phil Markin, Director of Development Services, will be placed on the agenda for the October 2, 2017 regular meeting for Council’s consideration.

ADJOURNMENT The meeting adjourned at 8:45 a.m.

85

Minutes of the Planning & Development Committee Meeting September 27, 2017 Page 2 of 2 CERTIFIED CORRECT: ________________________________ Bruno Tassone, Chair RECORDED BY: ____________________________________ Phil Markin, Director of Development Services

Reviewed by: Director of Corporate Services

86

DATE:

SUBMITTED BY:

SUBJECT:

RECOMMENDATION:

s REPORT TO COUNCIL

September 15, 2017

' Director of Development Services

Adult Day Sitting Services

REPORT NO.:17-141

FILE NO.:3360-20

That Council instruct staff to amend the Zoning Bylaw to allow adult day sitting services as a home occupation permitted use.

SUMMARY/BACKGROUND:

The City of Castlegar has been approached by a local resident wanting to open an adult day sitting services for seniors in her home.

She proposes the same concept as a children's day care. The primary caregiver drops off their person for a few hours such as a parent would their child.

Background information was provided that speaks to the issue of aging and the need for this type of service (Attachment A). ·

Her service would not be a health care service as the typical client would be medically stable. The sole point of the business is to provide tending to an individual (a child-like adult for cognitive reasons) when the primary care giver is taking a break.

ANALYSIS:

IHA: Staff have contacted the Licensing Officer, Community Care Licensing, Health Protection-lHA. /HA has had an opportunity to speak to the applicant over the telephone regarding her plans to provide care to adults. As per their discussion it was IHA's understanding that the applicant is hoping to provide care to adults for 2-3 hours per day in her home as a respite-style or "adult day program" style of care. Based on this information, she would not be required to obtain a Community Care Facility Licence from their office, as it does not meet the definition of a licensable residential care program/facility.

87

Report re: Adult Day Sitting Services

Page 2 of 3

The IHA Licensing Office indicated that she was not personally aware of municipalities that may or may not allow this type of program to take place; however, many communities do have adult day programs operating within them. These are typically run by a larger organization and not hosted in a private home.

LEGAL ADVICE:

The City's lawyer advises that this type of use does not seem to be contemplated by the Zoning Bylaw. He has indicated that it's not within the range of permitted "home occupation" uses though that's perhaps where it fits best (subject to a relatively small maximum number of persons receiving care; for day care of children the home occupation regulations restrict the number to 6).

The City's lawyer stated: "It's not a community service use because it doesn't provide drop-in or activity space, rather it seems intended to accommodate the care of adults on a regular basis on behalf of family members who cannot care for them during the day, similar to a child care use."

The City's lawyer also noted that this use is not intended to be licensed under the Community Care and Assisted Living Act (CCALA). If it were then as with licensed child care facilities, the City would have to allow this use (for up to 8 persons in care) of any single family residential dwelling even if the zoning regulations didn't permit them in residential zones.

If the City chooses to change the Zoning Bylaw to allow this as a new type of home occupation, the City could limit it as to number of persons in care and the CCALA would have no application since the use is not provincially licenced at this time.

ALTERNATIVES:

To not amend the Zoning Bylaw to permit adult day care services as a permitted home occupation use.

IMPLICATIONS:

1) Social: Canada's population is aging and policies encourage the elderly to remain at home.

2) Environmental: No Issue.

3) Personnel:

4) Financial:

No Issue.

No Issue.

88

Report re: Adult Day Sitting Services

Page 3 of 3

IMPLEMENTATION/ COMMUNICATION

Should Council support the recommendation staff will prepare the necessary zoning amending bylaw and bring it forward to the next available public hearing.

Respectfully submitted, Approved by:

Phil Markin John Malcolm Director of Development Services Chief Administrative Officer

89

. .

. ··BACKGROUND- : · . .

·· · INFO.RMATION ·

...

. . . . .

90

, . ' , .. ,,

(

l hope to convince you that my home based business idea for an adult-sitting day care service is far from a commercial venture. ·

I've pasted an article into this email, with a link if you choose to use it, of a Globe and Mail article entitled "Elder Care is the The New Child Care." On this concept is howl have based my business idea for an elder-sitting day care.

As children we need tending. We need someone to watch that we are safe because we don't yet have the ability to always make good choices:

In ageing, sometimes we lose cognitive ability and we once again need someone to tend to our needs and watch that we are safe. Our population is becoming heavy with elders and many are being cared for at home, so many in fact that we are heading for a crisis situation.

Canada's population is aging and policies encourage the elderly to remain at home.

In a sample of 25,000 mostly professional workers, 70 per cent said they are responsible in some way for the care of an elderly relative or friend and about half said they are caring for two or more seniors

The country's health-care system is in the midst of major changes, moving more care into the home and community, in part because of scarce resources, but also in response to an aging population that increasingly needs care for chronic, complex conditions rather than the acute care in which hospitals specialize.

I

The home-care system has not kept up with the need, and the result is even more demands on an already stretched resource - the family caregiver.

-My service is not a health care service. My typical client is medically stable and a health care professional has deemed it safe to attend my day-care. My service is very much an elder-sitting day · care. My clients for cognitive reasons (ie dementia) cannot be left alone .. -

In Castlegar at the Community Complex l checked with the senior's drop - in center. This is a community service and fits the city's "drop in center or activity space" bylaw description.

91

I asked What if a person had dementia (Alzheimer's).

Keith: Well, that's a problem. We can't watch to see if they're just going to walk out the door. That's not what we do here. People have to be able to participate in the activities. That's why they come here.

Bev: We had someone like that once but they came with someone who looked after them. It didn't last long.

These two comments is the premise of my statement: My adult-sitting day care service is not a Community Service as your bylaw describes. I'm not running a drop-in activity center. The sole point to my business is to provide tending to an individual (a child-like adult for cognitive reasons) when the primary care giver is taking a break.

Caregivers absolutely need time for themselves.

Health Authorities have in-home Community care services available. It requires an application process that involves disclosing personal financial information, this qualifies the applicant for X amount of hours of service, and services need to be booked at least a week in advance. Usually the people who work for community care have taken training as care aides or home support workers. They perform services of personal care such as bathing and light housekeeping, meal preparation, etc.

But you don't need specialized training to watch that someone stays safe.

Commercial businesses such as Bayshore Home Health offer Companionship Services where they visit at the eider's home offering nothing more than company - to ensure your loved one is safe and well.

Nurse Next Door offers an elder care service and is actively running an employment ad in Kelowna for "Caregivers" no experience necessary just a great attitude and kindness.

6

92

In Kelowna there are personal ads in which the primary caregiver who holds down a full time job posts looking to hire someone to come into the house and keep an eye on their elder.

There are people dropping off their people who need tending at the neighbors, family and friend's homes so they can get some much needed rest.

Sometimes the care giver just wants to have the house to themselves, and they don't want to disclose personal financial information, and the adult needing minding would benefit from getting out of the house. In larger cities there are private pay facilities offering adult-tending services but they're crowded and in a stressful industrial/commercial environment.

In Castlegar my daughter in law struggled to find moderately flexible child care for my one year old grandson. She prefers a private home rather than a commercially run day care because she finds the atmosphere less stressful.

My plan is based on a children's day care model: two clients needing tending come to my home. I'm developing specific criteria.

My house has a couple easy chairs for relaxing and napping. The Alzheimer's Association's definition of dementia: The word dementia describes a set of symptoms that may include memory loss and difficulties with thinking, problem-solving or language.

I've had the most interesting conversations with people who have dementia. Sometimes there is the ability to stay focused on a card game. Dementia is a progressive disease. Keeping in mind that the activities are not why clients attend my sitting service, my home will have music, a puzzle table, cards, coloring, a television - Simple, quiet, viable, and an absolutely needed service.

There are many evolving ways to alleviate the stress of tending to our ageing population on Canadian communities. The government is putting it onto the families to look after their elders. I believe that offering an adult-sitting day care service in a private Castlegar home and basing it on the child day care model will allow average people like me to offer a truly remarkable and necessary service.

''Caregivers are being asked to stretch to tile n1aximum," ""G by a system that is short on resources.

7

93

'Elder care is the new child care,' professor says

ELIZABETH CHURCH

The Globe and Mail

Published Sunday, Jan. 03, 2016

When Dawn Sinclair's workweek ends, her other work begins.

Every second Friday, she battles traffic to make the 40-minute trip to her parents' home east of Toronto where she'll spend the weekend caring for her mom, 85, left partially paralyzed by a stroke, and giving her 83-year-old dad a much-needed break.

"I'm it," says Ms. Sinclair, her parents' only child and herself the single mother of a nowgrown daughter. "Sometimes it almost feels like I am in survival mode. I just keep going. There is a lot of guilt because no matter how much you do, it is never enough."

For decades, parents have been struggling to juggle work and family, making tradeoffs and seeking special arrangements with employers to attend a school event or pick up a sick child. But as Canada's population ages and policies encourage the elderly to remain at home, researchers say there is a different kind of work-life balance Canadians need to think about - one that involves a new set of variables.

"I would say ve,y clearly elder care is the new child care," said Linda Duxbury, a Carleton University business professor who has spent her career researching work-life balance and is studying how workers like Ms. Sinclair manage demands.

Her findings to date are sobering. In a sample of 25,000 mostly professional workers, 70 per cent said they are responsible in some way for the care of an elderly relative or friend and about half said they are caring for two or more seniors. On average, those responsibilities last for more than six years - far longer than the weeks or months of leave provided by employer and government programs.

Beyond the numbers, Prof. Duxbury's research shows looking after an aging or ill family member or friend is much different than raising a child. The milestones are unpredictable, and unlike child rearing, they are seldom cause for celebration. Parents lose their independence, their mental capacity or suffer some catastrophic health event. "The emotional component of elder care is absolutely staggering." Prof. Duxbury said.

Researchers point to a convergence of factors that are making matters worse. The muchdiscussed greying of Canada's population means there are an increasing number of elderly who require care, but the issue doesn't stop there. People are having fewer children later in life, meaning there are fewer siblings to share the duties of helping elderly

8

94

parents and increasingly they are being asked to do it when they have young children -the so-called sandwich generation - and while they are in the middle of their careers.

The fact that Canada is a country of immigrants' also complicates the issue, points out University of Toronto Professor Paul Williams of the Institute of Health Policy, Management and Evaluation, since that usually means leaving behind a network of family and community supports. Even rising real estate prices will create trouble down the road, he predicts, as more people live in condos that can't accommodate extended families.

Against this backdrop, the country's health-care system is in the midst of major changes, moving more care into the home and community, in part because of scarce resources, but also in response to an aging population that increasingly needs care for chronic, complex conditions rather than the acute care in which hospitals specialize.

Cindy Forbes, the head of the Canadian Medical Association who has practiced family medicine in Nova Scotia for close to three decades, said the most appropriate care often is not in the hospital, and patients prefer to be at home where they can eat their own food and get rest. But she adds, the home-care system has not kept up with the need, and the result is even more demands on an already stretched resource - the family caregiver.

"I certainly see both sides in my office," Dr. Forbes said. "The difficulty of elderly patients trying to access care and how it stresses younger patients, many of them who are working and trying to look after their parents."

Prof. Williams is more blunt. "We are really leaving people in very difficult situations and we are expecting them to take it on the chin," he said.

For Sara Shearkhani, the demands of being a caregiver came suddenly in 2013 when her husband experienced his first seizure and was diagnosed with brain cancer. A graduate student in economics, she left her studies to look after him, get him to appointments and manage his care.

While she played an important role in his treatment, as organizer, researcher and interpreter when his English failed him, she was alarmed that there was no acknowledgment of her value. It was just assumed, she said, that as a wife she would be there. "We are beneficial to the health-care system. We can add value, but we are not recognized," said Ms. Shearkhani, who co-founded a caregiver-led advocacy and research group.

Prof. Williams said the shift of care to the home depends on the goodwill of family and friends to be successful - figures that are "bit players" in a hospital are becoming the ones holding the system together.

That's a huge ask, he said, one that requires the support of a community and more than money alone. "People are so fried, so overburdened," he said. "Caregivers need support,

9

95

not simply a cheque in the mail and see you later." Karyn Davies sees this first hand as the co-ordinator of a caregiver support program in North Vancouver. "Caregivers are being asked to stretch to the maximum," Ms. Davies said by a system that is short on resources.

Increasingly, Ms. Davies also juggling care and careers. "I see there are a lot of sacrifices that people are making - careers and jobs that they love that they are having to put on hold or they can't progress further because so much energy is going to caregiving, "Ms. Davies said.

A report from the B.C. Seniors Advocate found that close to one in three unpaid caregivers are in distress and only about half of those had some form of public community or home support in the past week.

Ms. Sinclair said she wishes she could do more, but does not want to give up her job as a medical aesthetician and her own circle of friends. Her mom gets 14 hours of publicly funded home care each week, but she worries about how much longer her dad can continue to drive her to appointments and day programs and to care for her.

"Family can't be expected to do it all," she said. "It just isn't possible."

On 10 January 2017 at 08:56, Shannon Marshall <[email protected]> wrote:

Hi Susan,

This sounds very interesting. I believe the City's zoning bylaw would characterize this as under being a Community Service use, which limits this use to Commercial areas and Multi-Family residential areas, and also requires it to be run by a non-profit society (see attached). I'd like to talk with you about this, though. Do you have a time this afternoon (before 3:15pm) that works for you?

Shannon

Shannon Marshall

Planning and Development

City of Castlegar

460 Columbia Avenue, Castlegar, B.C.

V1N 1G7

10

96

97

98

TRANSPORTATION & CIVIC WORKS COMMITTEE MEETING UPDATE

Updates from the Transportation and Civic Works Committee. Prepared by: Chris Barlow, CAO / Dir. of Transportation and Civic Works

UPDATES:

1. Civic Works Operations Update

Civic Works crews are busy with tree trimming (including hazard trees with Glacier), annual streetlight maintenance completion, small park mowing, sanitary sewer & water digs, yard waste screening/chipping completion, MP pathway lighting maintenance, fire pit installations at Kinnaird and Millennium parks, sidewalk inspection repairs/grinding, BC One Call locates, cemetery work, Meadowlark Genset commissioning & SCADA communications setup, SSTP paving, UDF work, L/S SCADA debugging/reprogramming, general maintenance

2. Bloomer Creek Update

Crews have been continuing to clean out the silt blockage brought into the pipe from the Bloomer Creek slide. Phase 2 of the work is expected to be complete by the end of this week.

3. Water/Sewer Rates Update

A Report to Council will be brought forward to Council at the October 2, 2017 regular meeting seeking approval to hold a public open house to present updated water and sewer rates.

4. Kinnaird/CPR Bridge Water Pipe Inspections

The annual inspection of the water pipes on both the CPR and the Kinnaird bridges was completed last week and the City is awaiting the inspection report to identify any maintenance required.

5. Telus Fibre Installation Project

Civic Works has been receiving a large amount of underground locate requests from Telus’ contractor who is scheduling the next phase of fibre installations in the south end of Castlegar.

99

Transportation & Civic Works Committee Update September 25, 2017 Page 2 of 2 6. 9th Avenue Storm Bypass Project Update

Project construction was slightly delayed but the contractor has now poured both manholes at 9th Avenue and 9th Street locations. Eleven lengths of storm line pipe have been installed from 9th Street northbound toward 8th Street and manhole will be brought to grade (level with roadway) after installation of approximately another three lengths of pipe is installed this week. Substantial completion of the project is delayed and is now tentatively scheduled for the end of October. The old storm main system is still in place and independent of the new construction and will still be available in case the city receives heavy rainfall.

7. Arrow Lakes Drive Paving Project Update

The contractor for this project to rehabilitate a portion of this roadway has now been awarded and substantial completion is scheduled by mid-October.

8. Rehabilitation & Painting of Decorative Appurtenances Project Update

This project to refurbish and paint the City’s Revite light standards will complete next week.

9. Signage Program Tender Update

A Report to Council will be brought forward to Council at the October 16, 2017 regular meeting seeking approval to adopt a City-wide signage program.

10. Upcoming Events

Upcoming Events: 1) Fall Curbside Yard Waste Collection – Oct 11th & Nov 8th

(North Castlegar) and Oct 12th & Nov 9th (South Castlegar)

100

REPORT TO COUNCIL

DATE: September 28, 2017 REPORT NO.: 17-137

SUBMITTED BY: Chris Barlow, CAO FILE NO.: 5600-30 Lois Hunter, DDoF

SUBJECT: 2017 Water & Sewer Rates Update

RECOMMENDATION:

THAT Council receive Report # 17-137 “2017 Water & Sewer Rates Update” for information and further;

THAT Council direct staff to implement the communication and consultation plan to seek feedback on the proposed Water and Sewer Rate Structure as attached to report 17-137.

PURPOSE:

To update Council on the process to develop a consumption-based Water and Sewer Rate Structure, provide information about the proposed rate structure, and provide approval for staff to implement the attached communication and consultation plan to seek feedback on the proposed rate structure.

SUMMARY

The City of Castlegar’s existing water and sewer rate structures no longer meets current needs for maintenance, operation, and infrastructure upgrades. While most of the City’s residential customers have water meters, the current flat-rate structure does not:

• Ensure financial stability in water and sewer operations• Encourage water conservation• Ensure fair water rates for all user groups• Reduce peak demand to extend the lifespan of water and sewer infrastructure• Provide enough in reserves to upgrade the system in future.

As a result, the City has been working with Urban Systems over the last year to review the current rate structure, and to identify potential rate restructuring requirements and options. Urban Systems also hosted a public open house in October 2016 for residents and business people to gauge their level of support for rate restructuring.

101

Report re: 2017 Water & Sewer Rates Update Page 2 of 19

Based on industry best practices and public consultation feedback, an updated rate structure should: • Be easy for customers to understand (with a clear link between rates and costs)• Be easy for staff to administer• Be equitable, consistent, and predictable for all customers• Enable and encourage wise water use• Build reserves gradually for future capital projects.

Research findings led to the development of a proposed rate structure with specific fees for residential, multi-family, and industrial, commercial & institutional (ICI) users. The updated rate includes a fixed monthly charge per user group, plus a block consumption rate per cubic meter consumed. A detailed description of the rates is included in this report. It’s important to note that:

• Historically, metered rates for multi-family and ICI users have been lower than what is needed tosustain the water and sewer systems. The proposed structure will raise rates over time to ensureequitable rates for all users.

• The proposed structure and rates, and potential phase-in scenarios, will be presented to thepublic for input starting in October 2017, with another open house in November, as well asmeetings with key high-volume water customers. Feedback will also be collected through anonline survey and an exit survey at the open house.

BACKGROUND

The City’s steady move toward universal metering began in 2005, when water-use statistics showed that Castlegar residents were using more water than the Canadian and BC averages. In response, elected officials and staff began exploring ways to:

• conserve water• ensure equitable water and sewer rates for all users• reduce peak demand to extend the lifecycle of water and sewer infrastructure.

In that same year, the City embarked on a pilot project to test water meters’ effectiveness. Forty-five households agreed to participate in a voluntary water meter program, information from which was used to inform the 2008 Water Management Plan (WMP).

The WMP anticipated the critical need for water conservation measures to address specific environmental concerns and to meet requirements for senior government grants. The plan prioritized short-, medium-, and long-term plans for infrastructure projects to maintain, operate, and upgrade the water and sewer systems, including a Universal Water Meter Program that commenced in 2009.

To date, all but 68 of the 2,700 residential water meters have been installed at the City’s expense, while only a portion of business meters have been installed at the owners’ expense.

The WMP also called for a modernized user-pay rate structure that supports the City’s financial principles and goals, while reflecting industry best practices. Starting in 2015, the following steps were taken as part of the gradual move toward more equitable rates:

• All metered customers were charged a flat rate (to cover maintenance, operation, and capitalcosts)

• Water bills showed consumption information, but no user fees• Water bills were distributed quarterly, instead of yearly.

102


Support for this approach was confirmed in a 2016 update to the City of Castlegar Water Smart Action Plan, which was developed in concert with Columbia Basin Trust. It recommended implementing an “inclining block rate to encourage water conservation and discourage high consumption during peak demand periods.”

Other Important Considerations

Further investigation by Urban Systems identified other factors for consideration during the rate review and update:

• Lessons learned in other communities• Industry best practices• Increasing climate variability• Evolving customer expectations• Aging infrastructure• Water conservation measures that also ensure stable revenues• Increased commodity prices/operational costs• Increasingly stringent treatment regulations• Inflation.

2016 Public Consultation

The resulting information was pooled and presented to about 75 water customers at an open house conducted in October 2016. While there was no clear preference for any specific rate structure, participants did agree that rates should be understandable, manageable, and help build reserves gradually to fund future capital projects.

Urban Systems’ 2017 rate study update reflected these outcomes, and emphasized the need for rates that address the cost-of-service differences between residential, multi-family, and ICI customers. It also outlined three rate structure options. A hybrid structure with the best of each option is being presented to Council and the public during the communication/consultation campaign starting in October 2017.

RATIONALE

There are numerous important reasons for moving to more equitable, user-pay rates: • The daily operating costs for both the water and sewer treatment plant have increased, as have

the cost of living, of adhering to new regulation requirements, and of meeting increased demand.• Infrastructure (plants and piping) is aging and the costs of replacement is increasing. The buried

water infrastructure built by earlier generations is nearing the end of its service life, and upgrades need to be funded.

• Increasing climate variability is increasing peak demand. During the summer, daily residential water use can increase in excess of 200 percent, primarily because of outdoor use. Residential water is pumped from the Arrow Lakes to reservoirs, from which water is supplied to residents. Excessive outdoor use during summer months strains the City’s distribution pumping and storage system.

• In January 2017, the water treatment plant treated 163 thousand cubic meters of water compared to 501 thousand cubic meters in August 2017. This is a 207% increase.

103


• As our community grows in population, our water system is slowly reaching its load capacity,meaning it is more crucial than ever for the residents of Castlegar to reduce their waterconsumption, and therefore reduce the overall stress on the system.

• The City’s 2008 Water Management Plan identified universal metering as the most importantstep in water conservation.

• In addition, the City’s OCP states that the City shall “Continue to implement universal watermetering as a method to address unnecessary water use and continue to support waterconservation.”

• Water and sewer infrastructure are critical community assets. The proposed rate structure willhelp ensure all customers pay their fair share of the cost to provide safe drinking water and theremoval of waste water.

Future Water Supply

While water in the Basin is generally abundant, water supply in the future may not be as reliable as it has been in the past.

• For example, summer 2015 presented an example of how changing climate could affect water supply. Following a winter of low snowpack, the region experienced extended periods of above average temperatures in spring and summer 2015, and below average precipitation. In some areas this caused low stream flows, and some communities had to undertake urgent action to reduce water use.

• By reducing water demand, Basin communities may avoid costly increases to water storage capacity and may be able to limit the drawdown of surface and groundwater sources during low water times. This will help to ensure that water is available for human-use during periods of low water supply while safeguarding the year-round health of aquatic ecosystems.

Best Practices for Setting Water Rates Structure

The proposed rate structure was developed based up the best practices identified from BC Water & Waste Association (BCWWA), American Water Works Association (AWWA) and other sources:

• There is fairness and equity – the user-pay rate structures need to distribute costs of service fairly among each type and class of service removing cross class subsidy.

• The structure promotes conservation to reduce cost of treatment facility upgrades, align with provincial initiatives and positioning the City for senior government funding.

• Rates address the water and sewer systems’ unique needs.• There is sufficient revenue to cover all annual operating and maintenance costs.• There is sufficient revenue to affordably replenish reserves to manage uncertainty and annual

capital variations.• There is an appropriate balance between investment, consumer affordability, and business

competitiveness.• There are sufficient funds for the increased costs of future regulations.• There is an asset management program that preserves utility assets at a desired service level.• Rates are competitive compared to neighboring communities.

104


PROPOSED WATER & SEWER RATE STRUCTURE

A recommended rate structure is presented below. This structure recommends a gradual implementation period, phased-in over three years to achieve the fair distribution of cost recovery for each class sector. There is the option to implement the new rate structure without the phasing period, however some sectors may feel more of an increase than others.

• Residential rates would include a consumption charge when monthly water use exceeds 30 cubicmetres. For almost all residences, this consumption threshold will only be met during the summerwhen outdoor water use occurs. All types of households, including large families and fixed-income residents, were considered when establishing this consumption threshold.

• Commercial, industrial and institutional water customer’s rates would help to better pay for theircost of service and to achieve fairness across all customer types.

• Multi-family buildings typically use 20% less water than single family residential, due to lesspeople per unit and lower irrigation requirements. New flat rates for multi-family customers striveto be 80% of the single-family rate.

• The rates for multi-family and ICI customers are scheduled to phase-in over three years to allowcustomers time to adjust to the new rate structure.

• For greater equity across all customer’s types, the City will continue with its goal of universalwater metering.

• The City is recommending that the water conservation ambassador program continue so thatcustomers have access to ideas and support for conservation as the new rates are implemented.

105


Single Family Dwelling with a Meter Current Annual Charge

Water $ 419.25

Water Consumption N/A

Sewer $ 340.94

Sewer Consumption N/A

Total Annual Charge $ 760.19

MOVING TO Year 1 Year 2 Year 3

Water Flat $ 360.00 $ 360.00 $ 360.00

Water Consumption $0.68 per cubic meter over

30 cubic meters $0.68 per cubic meter over

30 cubic meters $0.68 per cubic meter over

30 cubic meters

Sewer Flat $ 288.00 $ 288.00 $ 288.00

Sewer Consumption

$0.38 per cubic meter but capped at 30 cubic meters in

Summer (May to Sept)

$0.38 per cubic meter but capped at 30 cubic meters

in Summer (May to Sept)

$0.38 per cubic meter but capped at 30 cubic meters

in Summer (May to Sept)

Table 1

106


An example of an single-family dwelling with a mid range consumption of water:

Now Year 1 Year 2 Year 3 Water Flat $ 419.25 $ 360.00 $ 360.00 $ 360.00 Water Consumption $ 23.80 $ 23.80 $ 23.80 Sewer Flat $ 340.94 $ 288.00 $ 288.00 $ 288.00 Sewer Consumption $ 86.26 $ 86.26 $ 86.26

Total $ 760.19 $ 758.06 $ 758.06 $ 758.06 Table 2

This based upon the following consumption:

Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption

Charge

Jan 13 - $ - 13 $ 4.94 Feb 11 - $ - 11 $ 4.18 Mar 13 - $ - 13 $ 4.94 Apr 12 - $ - 12 $ 4.56 May 27 - $ - 27 $10.26 Jun 30 - $ - 30 $11.40 Jul 35 5 $ 3.40 30 $11.40 Aug 60 30 $20.40 30 $11.40 Sep 23 - $ - 23 $ 8.74 Oct 14 - $ - 14 $ 5.32 Nov 12 - $ - 12 $ 4.56 Dec 12 - $ - 12 $ 4.56

262 35 $23.80 227 $86.26

Table 3

107


An example of an single-family dwelling with a higher range consumption of water:

Now Year 1 Year 2 Year 3 Water Flat $ 419.25 $ 360.00 $ 360.00 $ 360.00 Water Consumption $ 59.16 $ 59.16 $ 59.16 Sewer Flat $ 340.94 $ 288.00 $ 288.00 $ 288.00 Sewer Consumption $ 98.42 $ 98.42 $ 98.42

Total $ 760.19 $ 805.58 $ 805.58 $ 805.58 Table 4


Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption

Charge Jan 17 - $ - 17 $ 6.46 Feb 14 - $ - 14 $ 5.32 Mar 16 - $ - 16 $ 6.08 Apr 14 - $ - 14 $ 5.32 May 35 5 $ 3.40 30 $ 11.40 Jun 41 11 $ 7.48 30 $ 11.40 Jul 50 20 $ 13.60 30 $ 11.40 Aug 76 46 $ 31.28 30 $ 11.40 Sep 35 5 $ 3.40 30 $ 11.40 Oct 18 - $ - 18 $ 6.84 Nov 15 - $ - 15 $ 5.70 Dec 15 - $ - 15 $ 5.70

346 87 $ 59.16 259 $ 98.42 Table 5

108


Multi Family Dwelling with a Meter - Per Unit Current Annual Charge

Water $ 84.00

Water Consumption $0.38 per cubic meter for all

flows

Sewer $ 84.00

Sewer Consumption $0.38 per cubic meter for all

flows

Total Depends upon consumption


Water Flat $ 192.00 $ 228.00 $ 276.00

Water Consumption $0.48 per cubic meter for all

flows $0.48 per cubic meter

for all flows $0.48 per cubic meter

for all flows

Sewer Flat $ 144.00 $ 168.00 $ 192.00

Sewer Consumption

$0.38 per cubic meter but capped at 25 cubic meters in Summer (May to

Sept)

$0.38 per cubic meter but capped at 25 cubic

meters in Summer (May to Sept)

$0.38 per cubic meter but capped at 25 cubic

meters in Summer (May to Sept)

Table 6

109


An example of an multi family unit is:

Now Year 1 Year 2 Year 3 Water Flat $ 84.00 $ 192.00 $ 228.00 $ 276.00 Water Consumption $ 99.56 $ 125.71 $ 125.71 $ 125.71 Sewer Flat $ 84.00 $ 144.00 $ 168.00 $ 192.00 Sewer Consumption $ 99.56 $ 79.80 $ 79.80 $ 79.80

Total $ 367.12 $ 541.51 $ 601.51 $ 673.51 Table 7


Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption

Charge Jan 13 13 $ 6.24 13 $ 4.94 Feb 11 11 $ 5.28 11 $ 4.18 Mar 13 13 $ 6.24 13 $ 4.94 Apr 12 12 $ 5.76 12 $ 4.56 May 27 27 $ 12.96 25 $ 9.50 Jun 30 30 $ 14.35 25 $ 9.50 Jul 35 35 $ 16.80 25 $ 9.50 Aug 60 60 $ 28.80 25 $ 9.50 Sep 23 23 $ 11.04 23 $ 8.74 Oct 14 14 $ 6.72 14 $ 5.32 Nov 12 12 $ 5.76 12 $ 4.56 Dec 12 12 $ 5.76 12 $ 4.56

262 262 $ 125.71 210 $ 79.80 Table 8

110


Another example of a multi family unit is:


Total $ 430.96 $ 591.00 $ 651.00 $ 723.00 Table 9


Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption


346 346 $ 166.08 234 $ 88.92 Table 10

111


Industrial, Commercial and Institutional with a Meter Current Annual Charge

Water $ 152.00

Water Consumption $0.38 per cubic meter for all flows

Sewer $ 152.00

Sewer Consumption $0.38 per cubic meter for all flows

Total Depends upon consumption


Water Flat $ 252.00 $ 288.00 $ 324.00

Water Consumption $0.48 per cubic meter for all flows $0.48 per cubic meter

for all flows $0.48 per cubic meter

for all flows

Sewer Flat $ 288.00 $ 336.00 $ 384.00

Sewer Consumption $0.44 per cubic meter but with a 10%

discount Summer (May to Sept)

$0.44 per cubic meter but with a 10%


$0.44 per cubic meter but with a 10%


Table 11

112

Report re: 2017 Water & Sewer Rates Update

Page 13 of 19

An example of an ICI is:


Total $ 503.12 $ 773.24 $ 857.24 $ 941.24 Table 12 This based upon the following consumption:

Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption


262 262 $ 125.71 244 $ 107.54

Table 13

113

Report re: 2017 Water & Sewer Rates Update

Page 14 of 19

Another example of an ICI unit is:


Total $ 566.96 $ 847.89 $ 931.89 $ 1,015.89 Table 14 This based upon the following consumption:

Month Consumption

m3

Chargeable Water

Consumption m3

Water Consumption

Charge

Chargeable Sewer

Consumption m3

Sewer Consumption


346 346 $ 166.08 322 $ 122.47

Table 15

114


Summary of Examples with Meters Annual Charge Excluding Garbage

Consumption m3 Now Year 1 Year 2 Year 3 SFD 262 $ 760.19 $ 758.06 $ 758.06 $ 758.06 MF 262 $ 367.12 $ 541.51 $ 601.51 $ 673.51 ICI 262 $ 503.12 $ 773.24 $ 857.24 $ 941.24

SFD 346 $ 760.19 $ 805.58 $ 805.58 $ 805.58 MF 346 $ 430.96 $ 591.00 $ 651.00 $ 723.00 ICI 346 $ 566.96 $ 847.89 $ 931.89 $ 1,015.89

Table 16

ANALYSIS

Water Use & Rate Structure

The main challenge facing the City as illustrated in the examples is the current level of fairness between sectors. Multi-family(MF) and Industrial, Commercial and Institutional (ICI) are paying less for water now than Single Family Dwellings (SFD).

For example, using 262 cubic meters of water: • Single Family Dwelling pays $760 annually• Multi-family pays $367 (48% of SFD)• ICI pays $503 (66% of SFD)

Typically, the infrastructure servicing ICI development areas is more costly as the piping required to provide ICI with water flows for fire protection is much greater (i.e. greater reservoir capacity required, larger infrastructure to delivery larger volumes to the site). The proposed water rates will begin to address the cost of water delivery and fire flows.

For multi-family, increased fire protection is required, but as there are multiple units, the cost of the fire protection is shared. The proposed rate will bring the MF to within 80% of SFD.

Given the difference in how much each sector currently pays for water, the proposal seeks to gradually phase-in the new water rate structure over three years to reduce the immediate financial impact and allow customers time to adjust to the new rates.

Proposed Sewer Rate Structure

Similar to many other communities, the sewer rate structure is based on water use. The rates proposed are capped at 30 cubic meters in the summer to account for indoor water use and to exclude water used for irrigation.

115


Customers Without Meters

While the majority of the City’s water customers have water meters, for customers without, the rate structure proposes an increase in the flat rate to help offset the cost for maintenance, operation, and upgrades required.

WITHOUT METERS

All Single Family Dwelling and Industrial, Commercial & Institutional without a meter shall be charged as follows until they get a meter

Year 1 2017 annual charge + 10% Year 2 Year 1 annual charge +10% Year 3 Year 2 annual charge +10%

All Multi Family without a meter shall be charged as follows until they get a meter

Year 1 2017 annual charge Year 2 2017 annual charge Year 3 2017 annual charge

Table 17

COMPARATIVE ANALYSIS

The rates review process examined equity among user classes and perspective equity among neighboring jurisdictions. To ensure that Castlegar remains competitive within the region for servicing costs, staff compared its utility rates to other municipalities for different business types. Even after full implementation of the new rates, Castlegar utility costs remain competitive.

116


Utilities Inc. Utility Taxes & Exc. Garbage

Castlegar Proposed Rate Nelson Trail

SFD Assessment Value $265k $776 $1,000 $ 570

ICI Fast Food McDonalds $ 2,387 $2,313 A&W $ 1,966 $4,784 $ 720

Banks BMO $595 $5,776 CIBC $4,888 KSCU $4,090

Hotels Super 8 $19,332 Sandman $ 2,595 Prestige Lakeside $56,732 Best Western $39,544 $8,449

Groceries Safeway $ 5,382 $4,848 $8,542

Car Lots Chevrolet/GMC $ 2,041 Glacier Honda $ 1,558 Toyota $ 2,828 Chrysler $3,276 $ 720 Canadian Tire $ 1,302 $3,320 Table 18

117


NEXT STEPS

If the communication and consultation campaign is approved, the feedback would be brought before council for consideration, along with a request to proceed with a bylaw and information campaign.

ALTERNATIVES Any number of alternatives could be created for pricing models. Each would have to be weighed against the guiding principles and revenue requirements.

IMPLICATIONS

(1) Social To help residents understand their water consumption habits, the City has provided residents with quarterly bills that include their consumption and the average consumption. In addition, the water ambassador has sent targeted letters to above average water use homes.

(2) Environmental The reduction of treated water positively affects the environment by using less fresh water, treatment chemicals and electricity for pumping and UV treatment. Additionally, a Universal Metering Program allows for quick recognition of private side leaks and helps in determining City leaks.

(3) Personnel Water meters are currently being read monthly. Water and sewer billing is now done quarterly which has added workload. It is also anticipated that the new rate structure will generate an initial surge of questions and complaints to the Finance Department. It should be budgeted to provide resources for the increased enquiries.

(4) Financial It is anticipated that the water & sewer rates for metered accounts would remain set for the next three years, if the preferred model is selected. Unmetered accounts would adjust annually as noted in the report.

POLICY IMPLICATIONS The City’s Total Water Management Plan identified Universal Metering as the most important step in water conservation. In addition, the City’s OCP states that the City shall “Continue to implement universal water metering as a method to address unnecessary water use and continue to support water conservation.”

IMPLEMENTATION/COMMUNICATION If approved, staff will advertise the water and sewer rates meeting to be hosted on November 1 at the Community Forum.

118

Page 19 of 19

119

Communications and Consultation Overview: Proposed Water and Sewer Rate Update Council Update: October 2, 2017 BACKGROUND

In addition to delivering ongoing water conservation education programs, the City of Castlegar has been working successfully with local residents and businesses to implement a water meter program as a key tool to encourage wise water use, reduce the load on the water and waste water infrastructure, and ensure equitable rates for all water and sewer customers. Almost all of the 2700 single-family homes have been metered, while some businesses and multi-family facilities have installed their own meters. Using information from these meters, the City has moved from yearly to quarterly bills that indicate water consumption per quarter, but that show existing flat rates until a new rate structure is adopted. Work has been underway to develop an equitable rate structure for residential, multi-family and industrial, commercial and institutional (ICI) customers based on the amount of water used. The City partnered with Urban Systems to identify potential rate restructuring requirements and options. In 2016, they also hosted a public open house for residents and business people to gauge their level of support for rate restructuring. While there was no clear preference for any specific rate structure, participants did agree the structures and rates should: Be easy to understand for customers and staff Be equitable (e.g., user pay) Promote wise water use Be applied in a consistent way Be sufficient to cover costs for maintenance, operations and future upgrades.

Research into public preferences, industry best practices, and examples from other communities, led to the development of a proposed rate structure based on a fixed monthly charge per customer type, plus a user fee based on the amount of water used. Now, the City is seeking public feedback to help inform Council and staff decisions regarding these proposed water and sewer rates for residential, multi-family, and ICI (industrial/ commercial/institutional) customers.

The following communications and consultation plan overview outlines the recommended strategies and actions to achieve the consultation campaign objectives. As a living document, the plan can be revised as needed to best fit the situation or opportunities that may arise. The communication and consultation plan can also serve as a template for future projects.

CAMPAIGN TIMELINE September 2017 to January 2018

120

CONSULTATION CAMPAIGN OBJECTIVES Inform City water and sewer customers about the new proposed rate structure Gather feedback from all customer types (i.e., residential, multi-family, ICI) Compile and analyze feedback for Council and staff to help guide decisions Use outcomes to develop communication tactics and tools for rate roll-out as required.

COMMUNICATION AND CONSULTATION ACTIVITIES

The proposed structure and rates, and potential phase-in scenarios, will be presented to the public for input in November at an open house, as well as at meetings and/or presentations with key high-volume water customers. Feedback will also be collected through an online survey and an exit survey at the open house and any other presentations.

The following is a list of key activities proposed:

Open house with scheduled presentations on the hour (tentative Nov. 1) Meetings and/or presentations with key high-volume customers Dedicated webpage with background information and link to online survey Notice sent in October utility bill News releases to be issued to promote the open house and online survey as well as outcomes

of the public consultation and subsequent decisions, including educational information Social media posts and targeted Facebook ads Advertisement in the Spotlight Front line staff orientation

KEY MILESTONES Oct 2 Council Meeting - Present overview of C&C Plan

- Seek approval to proceed Oct 3 News Release #1 - Distribute to local media Oct 3 CoC internal training session - Prepare and deliver Oct 2-11 Key Message Review &

Materials Preparation/ Review - Prepare

Oct 11-Nov 2 Promotion for Public Feedback Opportunities

- Promote

Oct 30-Nov 6 Public Open House, Stakeholder Meetings and/or Presentations

- Consult

Nov 6-10 Consultation Outcomes Report (FINAL) - Prepare report TBD Committee Presentation - Report on outcomes Nov 14-17 Council Report - Revise Outcomes Report to reflect

Committee feedback Nov 20 Council Presentation - Report on outcomes and

recommend to move to bylaw Dec 4 Council Meeting - Potential bylaw reading 1-3 Dec 18 Council Meeting - Potential bylaw adoption Jan 8-12 Outreach Materials - Prepare and distribute rate

information materials as required

121

0490-40.S1

September 18, 2017

REG - OCT 2, 2017

Stanley Humphries Secondary School SCHOOL DISTRICT No. 20 (KOOTENAY-COLUMBIA)

720-'131 A VENUE, CASTLEGAR, BC VIN :rR.5

September 11th, 20 I 7

Castlegar City Hall

460 Columbia A venue

Castlegar, B.C. VIN IG7

TEL. (250) 365-7735 FAX (250) 36.5-0.2.47

Dear Mayor Chernoff & City Councillors,

As the Teacher-Sponsor of the SHSS Grad Class of 2018, I am writing to you to request permission to use

Zuckerberg Island on the evening of October 27th, to have our 3rd Annual "Spooks at Zukes" for families and

youth in Castlegar. We have also asked permission from the Castlegar and District Heritage Society to use the

heritage site. As well, we have arranged for both the Castlegar and Tarry's Fire Departments to provide

First-Aid and Security, with Liability Insurance covered through School District 20 (as this is a school event

with me attending as the Teacher-Sponsor).

With your permission to use Zuckerberg Island and the parking lot area, our plan is to have Grads and parents

decorate/set up mid-afternoon on October 27th, with the event running from 5:00pm - 9:00pm. We would then

fully clean up the island after the last tour, with eve1yone being off site by 1 0:00pm.

We have an incredible Grad Class, full of leaders who want to give back to their community as well as leave a

strong legacy for those who come after them. Please, let me know if you have any questions or requirements.

We sincerely hope our request to host this event is successful.

Thank you so much for your time and I look forward to hearing from you soon,

Q_,

Ms. Andraya Hughes

-On behalf of SHSS Grads of 2018

cell phone: (250) 231-4449

cc: Bill Ford; Dave DeRosa

26th,

26th,

122

cbishop

AN 2017

CITY OF CASTLEGAR

BYLAW 1256 A bylaw to exempt certain properties from taxation for 2018. WHEREAS the Community Charter provides that Council may, by a bylaw, exempt from taxation certain lands and improvements; AND WHEREAS Council deems it to be in the public interest to exempt from taxation, in 2018, those properties set out herein; NOW THEREFORE the Council of the City of Castlegar, in open meeting assembled, enacts as follows: 1. This bylaw may be cited as the “2018 Tax Exemption Bylaw”. 2. The following properties, being areas surrounding buildings set apart and in use for public

worship, are exempt from taxation under the provisions of Section 224(2)(f) of the Community Charter:

(a) Parcel A (KR165758), Plan 4253, District Lot 4598, Kootenay District, (Roll

589.372), held by the Synod of Diocese of Kootenay (St. David's Anglican Church); (b) Lot A, Plan 14911, District Lot 181, Kootenay District, (Roll 503.025), held by the

Pentecostal Assemblies of Canada; (c) Lots 7 to 10 inclusive, Block 26, Plan 650, District Lot 181, Kootenay District, (Roll

101.060 and 101.070), held by St. Peter Lutheran Church of Castlegar; (d) Lot 1, Plan 6957, District Lot 4598, Kootenay District, (Roll 1374.022), held by the

Apostolic Church of Pentecost of Canada Incorporated; (e) Lot B, Plan 5345, District Lot 7173, Kootenay District, (Roll 1429.000), held by the

Trustee’s of the Congregation of Castlegar-Kinnaird Pastoral Charge; (f) Lot A, Plan NEP73133, District Lot 7174, Kootenay District, (Roll 1442.100), held

by the Trustees of the Congregation of Kinnaird Church of God;

(g) Lot H, Plan 5434, District Lot 7174, Kootenay District, (Roll 1463.135), held by the Living Waters Faith Fellowship;

(h) Lot A, Plan 13580, District Lot 7198, Kootenay District, (Roll 1731.050), held by the

Trustees for the Castlegar South Congregation of Jehovah's Witnesses;

123


Bylaw 1256

(i) Parcel B, (See W5798) & Lot 10, Block 32, Plan 650, District Lot 181, Kootenay District (Roll 151.100), held by Castlegar Baptist Church;

(j) Lot 1, Block 59, Plan 650, District Lot 181, Kootenay District, Roll 459.000 and

459.001, PID 026-490-471, held by the Roman Catholic Bishop of Nelson;

(k) Lot 13, Plan 2042, Part E ½, District Lot 7175, Kootenay District, (Roll 1605.000), held by the New Apostolic Church of Canada;

(l) Lot 1, Plan NEP82008, District Lot 7175, Kootenay District, PID 026 819 406, (Roll

1360.850) held by Calvary Baptist Church in Castlegar.

3. Lots 5 to 9 inclusive, Plan 2714, District Lot 4598, Kootenay District, (Roll 589.171), held by the Castlegar Villa Society and used exclusively to provide homes for elderly citizens, are exempt from taxation under the provisions of Sections 224(2)(h) of the Community Charter.

4. Parcel "B" (see P9064), Plan 2585, District Lot 181, Kootenay District, (Roll 313.000) and

Parcel "A", (see XG233) Plan 2585, District Lot 181, Kootenay District (Folio 315.001) held by the Kootenay Family Place and occupied by an institution licensed under the Community Care Facility Act, are exempt from taxation on both land and improvements under the provisions of Section 224(2)(j) of the Community Charter.

5. Lot 1, Plan 18518, District Lot 181, Kootenay District, (Roll 343.016) and Lot 3, Plan

2288, District Lot 181, (Roll 346.000), held by Interior Health Authority, being the area surrounding a building used solely as a hospital under the hospital act, is exempt from taxation under the provisions of Section 224(2)(h) of the Community Charter.

6. The following properties, which are owned by a charitable, philanthropic or other not for

profit organizations and which the council considers are used for a purpose that is directly related to the purposes of the corporation, are exempt from taxation under the provisions of Section 224(2)(a) of the Community Charter to the extent indicated:

(a) One hundred percent of the total assessed value of the land and improvements on Lot

A, Plan 12010, District Lot 7174, Kootenay District, (Roll 1485.050), held by the Kootenay Society for Community Living; and

(b) One hundred percent of the total assessed value of the land and improvements on Lot

A, Plan NEP77899 District Lot 181, (Roll 4.035, formerly roll 4.025 and 4.05), held by the Kootenay Society for Community Living; and

(c) One hundred percent of the total assessed value of the land and improvement of Lot

A, Block 6, District Lot 4598, Kootenay District, (Roll 1047.010), held by the Kootenay Society for Community Living; and

124


Bylaw 1256

(d) Seventy five percent of the total assessed value of the land and improvements of Lot 10 and 11, Block 13, plan 650, Kootenay District, (Roll 3.000), held by the Castlegar & District Community Services Society.

(e) One hundred percent of the total assessed value of the land and improvements on

Block 59, Plan NEP650, District Lot 181, Roll 00456.000, PID 016-209-613, held by the Roman Catholic Bishop of Nelson.

(f) One hundred percent of the total assessed value of land and improvements on Plan

number EPP63899, District Lot 4598, Property ID 029-942-241, 124 Heritage Way, held by the British Columbia Society for the Prevention of Cruelty to Animals.

(g) One hundred percent of the total assessed value of land and improvements on Lot 26,




7. The following properties, portions of which are used principally for public recreational

purposes and/or are used by a registered charitable, philanthropic or other not for profit organizations and comply with City of Castlegar policy directive number 15 are exempt from taxation under the provisions of Section 224(2)(a) of the Community Charter to the extent indicated:

(a) One hundred percent of the total assessed value of the land and improvements on

Lots 14 and 15, Block 22, Plan 650, District Lot 181, Kootenay District, (Roll 68.000), held by the Air Cadet League of Canada, 581 Castlegar;

(b) Fifty percent of the total assessed value of the land and improvements on Lot 13,

Plan 1520, District Lot 4598, Kootenay District, (Roll 601.000), held by the Portuguese Social Centre Society;

(c) Ninety percent of total assessed value of the land and improvements on Lot 6, Plan

2041, District Lot 7174, Kootenay District except that part included in Plan 5036 (Roll 1443.000), held by CTN Labour Holdings Ltd;

(d) Seventy Five percent of the total assessed value of the land and improvements on Lot

1 and 2, Plan 2578, District Lot 4598, Kootenay District, (Roll number 590.000) owned by the Royal Canadian Legion, Castlegar – Robson Branch No. 170;

125


Bylaw 1256

(e) One hundred percent of the total assessed value of the land and improvements on Plan Number X35, District Lot 4598, Kootenay District, (Roll number 4235.000) owned by the Friends of Parks and Trails;

(f) One hundred percent of the total assessed value of the land and improvements on Lot

B, Plan 4149, District Lot 4598, Kootenay District, (Roll number 644.010) owned by the Castlegar & District Hospital Auxiliary Society.

(g) Fifty percent of the total assessed value of the land and improvements on Lot B, Plan

2054, District Lot 4598, Kootenay District (Roll number 616.000), held by the Castle Theatre Association;


Plan NEP818, District Lot 4598, PID 016-698-240 (Roll 04133.000), held by Blueberry Creek Community School Council.

(i) One hundred percent of the assessed value of land on Lot 4, Plan NEP22831, District

Lot 12359, PID 023-335-084, 3500 16th Avenue and held by the Association of West Kootenay Rock Climbers.

8. The following properties, which are the interest in municipal buildings of a not for profit

organization specified by the council that a not for profit organization uses or occupies as a licensee or tenant of the municipality, are exempt from taxation under the provisions of Section 224 (2)(d) of the Community Charter:

(a) Lot 1, Plan 11265, District Lot 4598, Kootenay District, (Roll 805.075), occupied by

the Castlegar and District Heritage Society (Castlegar Railway Station); (b) District Lot 15392, Kootenay District, (Roll 796.560), occupied by the Castlegar and

District Heritage Society (Zuckerberg Island); and

(c) Lot 1, Plan 8749, District Lot 4598, Kootenay District, (Roll numbers 3002.000), occupied by the Kootenay Doukhobor Historical Society (Doukhobor Village) and the Kootenay Gallery of Art, History and Science Society (Kootenay Gallery of Art, History and Science), except for the Marketing building located adjacent to the restaurant building on the property legally described as lot 1, plan 8749, district lot 4598; and

(d) Lot 1, Plan 8285, District Lot 7173, Kootenay District, (Roll number 1375.200),

occupied by the Castlegar and District Chamber of Commerce.

126


Bylaw 1256

9. Lot 1, Plan NEP20546, District Lot 184, Kootenay District, (Roll 587.100), owned by Fortis BC Energy Inc. and occupied by the City of Castlegar and is used as a public park is exempt from taxation under the provisions of Section 224(2) of the Community Charter.

10. Eight percent of the total assessed value of Lot A, Plan 17217, Kootenay District,

(Roll 796.810), owned by Zellstoff Celgar Limited and used for the supply of water; eight percent of the supply of water being to the City of Castlegar, is exempt from taxation under the provisions of Section 224(2) of the Community Charter.

READ A FIRST TIME this ____ day of ____________, 2017. READ A SECOND TIME this ____ day of ____________, 2017. READ A THIRD TIME this ____ day of ____________, 2017. ADOPTED this ____ day of ____________, 2017.

_________________________ Mayor

_________________________ Director of Corporate Services

127

Documents

COUNCIL OF THE CITY OF CASTLEGAR