Embed Size (px)
Citation preview
Council Programming
51st College Councils Conference
September 30 – October 2, 2016
Introductions
• Christiaan van Nispen, PGK• George Washington University Council 13242 (DC)
• Senior; B.S. Biology / B.S.-M.D. Program
• Michael White, PGK• Trustee, University of St. Thomas Council 13940 (TX)
• Junior; General Business
Structure of Presentation
• The Columbian and Star Council Awards
• Leadership in Programming
• The “Life Cycle” of an Event• Getting an Event Idea
• Planning and Scheduling
• Marketing and Promotion
• Logistics
• Conclusion
The Columbian Award
• Pinnacle recognition of programming
• Indicative of a broad, robust programming throughout the fraternal year
• To be a Star Council, your council must achieve the Columbian Award in conjunction with membership and insurance goals(Submit Survey of Fraternal Activity, SP7, audits, election of officers report)
www.kofc.org/forms
Star Council
❑Meet membership and insurance quotas by June 30
❑ All financial obligations satisfied by June 30
❑ Annual survey of fraternal activity (1728) by 1/31
❑ Officers Report by June 30; Program Personnel Report by 8/15
Can be satisfied using Member Management
❑ Columbian Award Application (SP7) by 6/30
❑ Audits completed 2/15 and 8/15
Leadership of Programming
• Don’t do it alone!
• The GK may appoint program officers to assist him in planning and executing the programming year
• Use of committees
• Establish point person for every event
Culture of Life Chairman
Church Director
Community Director
Program Director
GK
Youth Director
Family Director
Council Director
Life Cycle of an Event
Idea
Planning
LogisticsPromotion
Recap
How do I get ideas?Remember the Pillars and the Program Areas!
• Church
• Community
• Council
• Culture of Life
• Family
• Youth
• Charity
• Unity
• Fraternity
• Patriotism
*Not every event is large in scale!
Ideas
• Incorporating normal activities into regular events (mass, rosary, etc)
• Sporting events (campus or intramural or within council)• Dinner (made by council or group of guys go to restaurant)• Ask your chaplain
Plan Early
• Long term planning starts with a successful business meeting at the end and beginning of each school year.– Create a goal/vision for the year
– Approve a council budget, which should include a programming budget
– GK and Program Director plan during summer
– Set deadlines and follow up
Plan Often
• Committees should be used to plan individual events.– Assign someone in charge of the events early
– If it is a frequent/weekly event, planning should continue…refine and improve!
– If it is a one time big event, establish committee and receive updates leading up to it.
Three Events a Month Strategy
• Start by planning three events per month:
– Faith
– Charitable
– Fraternal
• Start simply, events will grow and repeat
• Highly successful councils grow to have 1-2 events weekly
THE KEY TO A SUCCESSFUL YEAR IS A HEALTHY BLEND OF WELL-PLANNED AND WELL-EXECUTED
LARGE- AND SMALL-SCALE EVENTS!
Event Logistics
• Get volunteers to sign up
– Setup, Event, Cleanup
• Plan for worst case scenarios
– If outdoor event, what’s plan for rain/snow?
• Permissions for event (ex. university, Catholic student center, parish)
Food
• Is there a fee/cost, or is permission required to bring food in?• Does the space have the capacity to cook, and or serve the
meal you want?• If not what will you need?
Event Space
• Reserve the right space for the right event (i.e. Newman Center or space on campus)
• Make sure those attending event can find the space (signs pointing to the event help)
• Double, triple, check room reservations
Finances
• Be sure to have enough money budgeted before approving event (costs include ads, food, prizes, income from tix sales)
• Consult council by-laws regarding necessary prior council approvals (e.g. council vote or simple GK approval)
• Seek outside funding before using council treasury (University cosponsorship or allocation, Catholic Center, etc.)
Promotion
• Event dictates type and frequency
– Is RSVP required
• Personal invites more successful, but quality mass media is also important (e.g. MailChimp)
• Don’t forget social media
• Posters, school newspaper
ListServ Promotion
CAUTION: Excessive listserv emails lead to unsubscribers!
Social Media Promotion
Commenting (more so than liking) drives up Facebook viewership!
Postering for Promotion
• Hang in clearly visible areas around campus
• Use clearly visible fonts(Serif, Sans Serif, Calibri, Cambria; use 1-2 font types maximum)
• Consider background color vs. font color(Keep font to one color)
• Be sure to follow university guidelines
• www.canva.com - free account and free designs
Some Knights Posters
Microsoft Word Template Canva
Bad Poster Designs
Event Recap
• How can event be improved in future
• What went well/what went poorly
• Participant/Attendee Surveys
• Plan for growth next time
Event Example
2016 Texas Knights Of Columbus College Conference
Smaller Event Planning Example
Columbus Day BBQ1.Event idea and purpose2.Establish budget 3.Establish committee4.Seek out funding sources5.Reserve space and materials; purchase food6.Proper promotion
Conclusion
• Effective council programming is necessary to achieve Columbian and Star Council awards
• Your events should be both large and small
• Advance planning and delegation – important
• Turnout requires promotion
• Back-up plans for worst-case scenario
• Seek future improvement
