Council Chambers · proposed method of stormwater disposal. Assessment The application has met the acceptable solutions for all issues except for reliance upon the three (3) performance

COUNCIL AGENDA Monday 18 September 2017

Council Chambers

Bob Hoogland

Acting General Manager

Break O’Day Council

11 September 2017

| NOTICE OF MEETING 2


NOTICE OF MEETING Notice is hereby given that the next meeting of the Break O’Day Council will be held at the St Helens Council Chambers on Monday 18 September 2017 commencing at 10.00am. CERTIFICATION Pursuant to the provisions of Section 65 of the Local Government Act 1993, I hereby certify that the advice, information and recommendations contained within this Agenda have been given by a person who has the qualifications and / or experience necessary to give such advice, information and recommendations or such advice was obtained and taken into account in providing the general advice contained within the Agenda.

BOB HOOGLAND ACTING GENERAL MANAGER Date: 11 September 2017


| CONTENTS 5

CONTENTS NOTICE OF MEETING ........................................................................................................................ 3

CONTENTS .................................................................................................................................... 5

09/17.1.0 ATTENDANCE .................................................................................................................. 7

09/17.1.1 Present ......................................................................................................................... 7

09/17.1.2 Apologies ...................................................................................................................... 7

09/17.1.3 Leave of Absence ......................................................................................................... 7

09/17.1.4 Staff in Attendance ...................................................................................................... 7

09/17.2.0 PUBLIC QUESTION TIME .................................................................................................. 8

09/17.3.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE ...... 8

09/17.4.0 CONFIRMATION OF MINUTES ......................................................................................... 8

09/17.4.1 Confirmation of Minutes – Council Meeting 21 August 2017 ..................................... 8

09/17.5.0 COUNCIL WORKSHOPS HELD SINCE 21 AUGUST 2017 COUNCIL MEETING ................... 8

09/17.6.0 PLANNING AUTHORITY ................................................................................................... 9

09/17.6.1 DA108-2017 – Construction of Carport – 9 Doepel Place, St Helens .......................... 9

09/17.6.2 DA018-2017 – Application to Amend the Break O’Day Interim Planning Scheme 2013 – Draft Amendment 01/2017 ............................................................................ 25

09/17.7.0 PETITIONS ...................................................................................................................... 51

09/17.8.0 NOTICES OF MOTION .................................................................................................... 51

09/17.8.1 Notice of Motion – Date of Australia Day – Clr M Tucker ......................................... 51

09/17.9.0 COUNCILLOR’S QUESTIONS ON NOTICE ....................................................................... 52

09/17.9.1 Councillors Talking to the Press about Council Business – Clr M Osborne ............... 52

09/17.10.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE ............................................................ 52

09/17.11.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS.......................................................... 52

09/17.11.1 Mayor’s Communications for Period Ending 18 September August 2017 ................ 52

09/17.11.2 Councillor’s Reports for Period Ending 18 September 2017 ..................................... 53

09/17.12.0 BUSINESS AND CORPORATE SERVICES .......................................................................... 54

09/17.12.1 Corporate Services Department Report .................................................................... 54

09/17.12.2 Monthly Financial Report ........................................................................................... 66

09/17.12.3 Visitor Information Centre Report ............................................................................. 90

09/17.12.4 Request for Rate Remission – 14 Mangana Road, Fingal .......................................... 93

09/17.12.5 Request for Rate Remission – Lot 4 Tasman Highway, St Helens .............................. 95

09/17.12.6 Policy Review – EP09 Public Health Warnings (Sewage Spill) ................................... 98

09/17.12.7 Policy Review – LG30 Public Interest Disclosure ..................................................... 102

09/17.13.0 WORKS AND INFRASTRUCTURE .................................................................................. 133

09/17.13.1 Works and Infrastructure Report ............................................................................. 133

09/17.13.2 Animal Control Report ............................................................................................. 138

| CONTENTS 6

09/17.14.0 COMMUNITY DEVELOPMENT ..................................................................................... 141

09/17.14.1 Community Services Report ..................................................................................... 141

09/17.15.0 DEVELOPMENT SERVICES ............................................................................................ 148

09/17.15.1 Development Services Report.................................................................................. 148

09/17.15.2 Planning Approvals Issued ....................................................................................... 153

09/17.15.3 Building Services Approvals ..................................................................................... 154

09/17.16.0 GOVERNANCE.............................................................................................................. 155

09/17.16.1 General Manager’s Report ....................................................................................... 155

09/17.17.0 CLOSED COUNCIL ........................................................................................................ 159

09/17.17.1 Outstanding Actions List for Closed Council ............................................................ 159

09/17.17.2 Release of Information Regarding the Partial Closure of Parkside Avenue, Stieglitz - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2015 ................................................................................. 159

09/17.17.3 Local Government Reform – Break O’Day and Glamorgan-Spring Bay Councils Boundary Adjustment - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2015 ............................................ 159

| 09/17.1.1 Present 7

09/17.1.0 ATTENDANCE

09/17.1.1 Present Mayor Mick Tucker Deputy Mayor John McGiveron Councillor John Tucker Councillor Margaret Osborne OAM Councillor Janet Drummond Councillor Hannah Rubenach-Quinn Councillor Barry LeFevre Councillor Glenn McGuinness Councillor Kylie Wright

09/17.1.2 Apologies

09/17.1.3 Leave of Absence

09/17.1.4 Staff in Attendance Acting General Manager, Bob Hoogland Executive Assistant, Angela Matthews

| 09/17.4.1 Confirmation of Minutes – Council Meeting 21 August 2017 8

09/17.2.0 PUBLIC QUESTION TIME

09/17.3.0 DECLARATION OF PECUNIARY INTEREST OF A COUNCILLOR OR CLOSE ASSOCIATE

Section 48 or 55 of the Local Government Act 1993 requires that a Councillor or Officer who has an interest in any matter to be discussed at a Council

Meeting that will be attended by the Councillor or Officer must disclose the nature of the interest in a written notice given to the General Manager before the meeting; or at the meeting before the matter is discussed.

A Councillor or Officer who makes a disclosure under Section 48 or 55 must not preside at the part of the meeting relating to the matter; or

participate in; or be present during any discussion or decision making procedure relating to the matter, unless allowed by the Council.

09/17.4.0 CONFIRMATION OF MINUTES

09/17.4.1 Confirmation of Minutes – Council Meeting 21 August 2017 OFFICER’S RECOMMENDATION: That the minutes of the Council Meeting held on the 21 August 2017 be confirmed.

09/17.5.0 COUNCIL WORKSHOPS HELD SINCE 21 AUGUST 2017 COUNCIL MEETING

There was a Workshop held on Monday 4 September there was a presentation from Tania Rattray MLC, who was briefed by Council with respect to the TasWater takeover – the following items were also listed for discussion.

Intention to Make New By-Law – Animal Management By-Law No 1 of 2017.

Policy Review – EP09 Public Health Warnings (Sewage Spill).

Policy Review – LG30 Public Interest Disclosure.

St Marys Streetscape Upgrade – Part 2.

Proposed Playground – St Helens Recreation Ground.

Binalong Bay.

Planning Scheme Matter As Recently Raised by North East Bioregional Networks Inc.

Update of the Proposed 2018 Break O’Day Triathlon.

| 09/17.6.1 DA108-2017 – Construction of Carport – 9 Doepel Place, St Helens 9

09/17.6.0 PLANNING AUTHORITY Pursuant to Section 25 of the Local Government (Meeting Procedures) Regulations 2015 the Mayor informed the Council that it was now acting as a Planning Authority under the Land Use Planning and Approvals Act 1993.

09/17.6.1 DA108-2017 – Construction of Carport – 9 Doepel Place, St Helens

ACTION DECISION

PROPONENT WB and CA Croome

OFFICER Chris Triebe, Town Planner

FILE REFERENCE DA 108-2017

ASSOCIATED REPORTS AND DOCUMENTS

Site plan, elevations Written submission Query Google Earth image TasWater Infrastructure Photos Representation Response to representation

OFFICER’S RECOMMENDATION: After due consideration of the representations received and pursuant to Section 57 of the Land Use Planning & Approvals Act 1993 and the Break O’Day Interim Planning Scheme 2013 that the application for CARPORT on land situated at 9 DOEPEL PLACE, ST HELENS described in Certificate of Title 140389/17 be APPROVED subject to the following conditions:

1. Development must accord with the Development Application DA 108-17 received by Council 28 June 2017, together with all submitted documentation received and forming part of the development application, except as varied by conditions on this Planning Permit.

2. Works on the site must not result in a concentration of flow onto other property, or cause ponding or other stormwater nuisance.

3. All underground infrastructure including all forms of water, storm water, power, gas and

telecommunication systems must be located prior to the commencement of any on-site excavation and / or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council’s Works Manager.

4. All building wastes are to be removed to the appropriate waste disposal facility to prevent

an environmental nuisance being caused outside of the works site.


ADVICE

Activities associated with construction works are not to be performed outside the permissible time frames listed:

Mon-Friday 7 am to 6 pm Saturday 9 am to 6 pm Sunday and public holidays 10 am to 6 pm

INTRODUCTION: Application is made for the construction of a 12.5m by 5.2m by 3m pre-fabricated carport against the eastern dwelling wall and the southern garage wall. The steel posts will support a polycarbonate roof. Rainwater runoff will be directed to the existing connections to the reticulated stormwater system. PREVIOUS COUNCIL CONSIDERATION: There has been no previous consideration by Council for this development. OFFICER’S REPORT: The fully fenced and almost level development site is located on the northern side of the eastern end of the no-through Doepel Place. The single storey three (3) bedroom dwelling with study, office, carport and appurtenant garage received Section 57 approval under DA 135-2008 on 28 May 2008. Section 56 approval was granted 6 August 2009 for some internal alterations and for the appurtenant carport to be built under the main dwelling roof. DA 184-2009 received Section 57 approval 6 August 2009 for the increase in appurtenant garage height, the construction of a front fence and the removal of the swimming pool from the original plans. The development site is subject to 10 Restrictive Covenants, none of which apply to the proposed development. Applicable Planning Scheme Provision10 General Residential Zone E6 Car Parking and Sustainable Transport Code Referrals The application was referred to Council’s Manager Works & Infrastructure for comment on the proposed method of stormwater disposal. Assessment The application has met the acceptable solutions for all issues except for reliance upon the three (3) performance criteria as listed below: 10.4.2 P3 Setbacks and building envelope for all dwellings – reduced side boundary setback. 10.4.16.1 P1 Stormwater Disposal – no collection tank.


10 General Residential Zone 10.3 Use Standards 10.3.1 Amenity

Acceptable Solutions Proposed Solutions

A1 If for permitted or no permit required uses. A1 The proposed is continuing the existing permitted Residential Use. Acceptable solution met.

A2 Commercial vehicles for discretionary uses must only operate between 7.00am and 7.00pm Monday to Friday and 8.00am to 6.00pm Saturday and Sunday.

A2 Not applicable. The application is for a permitted Residential Use only.

A3 If for permitted or no permit required uses. A3 The proposed is continuing the existing permitted Residential Use. Acceptable solution met

10.3.2 Residential Character – Discretionary Uses Not applicable. The application is for a permitted Use only.

Area of development viewed north 10.4 Development Standards 10.4.1 Residential density for multiple dwellings Not applicable. The proposed is for a single dwelling only. 10.4.2 Setbacks and building envelope for all dwellings

Acceptable Solutions/Performance Criteria Proposed Solutions

A1 Unless within a building area, a dwelling, excluding protrusions (such as eaves, steps, porches, and awnings) that extend not more than 0.6 m into the frontage setback, must have a setback from a frontage that is:

(a) if the frontage is a primary frontage, at least 4.5 m, or, if the setback from the primary frontage is less than 4.5 m, not less than the setback, from the primary frontage, of any existing dwelling on the site; or

A1

The development site has a single frontage. The proposed carport setback fits within the building envelope. Acceptable solution met.


(b) if the frontage is not a primary frontage, at least 3 m, or, if the setback from the frontage is less than 3 m, not less than the setback, from a frontage that is not a primary frontage, of any existing dwelling on the site; or

(c) if for a vacant site with existing dwellings on adjoining sites on the same street, not more than the greater, or less than the lesser, setback for the equivalent frontage of the dwellings on the adjoining sites on the same street; or

(d) if the development is on land that abuts a road specified in Table 10.4.2, at least that specified for the road.

A2 A garage or carport must have a setback from a primary frontage of at least:

(a) 5.5 m, or alternatively 1 m behind the façade of the dwelling; or

(b) the same as the dwelling façade, if a portion of the dwelling gross floor area is located above the garage or carport; or

(c) 1 m, if the natural ground level slopes up or down at a gradient steeper than 1 in 5 for a distance of 10 m from the frontage.

A2 Th

Although the proposed carport will be setback 8.6m from the frontage, it will be located behind the existing carport and dwelling. Acceptable solution met.

P3 The siting and scale of a dwelling must: (a) not cause unreasonable loss of amenity by:

(i) reduction in sunlight to a habitable room (other than a bedroom) of a dwelling on an adjoining lot; or

(ii) overshadowing the private open space of a dwelling on an adjoining lot; or

(iii) overshadowing of an adjoining vacant lot; or (iv) visual impacts caused by the apparent scale,

bulk or proportions of the dwelling when viewed from an adjoining lot; and

(b) provide separation between dwellings on adjoining lots that is compatible with that prevailing in the surrounding area.

P3

As the proposed carport and existing garage will have a total length of 20m and be located within 1.5m of the eastern side boundary, the application is discretionary. The site visit dated 17 July 17 note the siting and scale of the carport will:

a. not cause unreasonable loss of amenity by:

reduction in sunlight to a habitable room (other than a bedroom) of a dwelling on an adjoining lot; or

overshadowing the private open space of a dwelling on an adjoining lot; or

overshadowing of an adjoining vacant lot; or

visual impacts caused by the apparent scale, bulk or proportions of the dwelling when viewed from an adjoining lot; and

b. provide separation between dwellings on adjoining lots that is compatible with that prevailing in the surrounding area.

Performance criterion met.


Area of development viewed south 10.4.3 Site coverage and private open space for all dwellings


A1 Dwellings must have: (a) a site coverage of not more than 50% (excluding eaves up

to 0.6 m); and (b) for multiple dwellings, a total area of private open space

of not less than 60 m2 associated with each dwelling, unless the dwelling has a finished floor level that is entirely more than 1.8 m above the finished ground level (excluding a garage, carport or entry foyer); and

(c) a site area of which at least 25% of the site area is free from impervious surfaces.

A1

The dwelling and garage: a) have an existing site coverage of

approximately 278.5m2 will be increased to 343.5m2 or 49 per cent; and

b) not applicable; and

c) will retain a minimum 25 per cent of site area free of impervious surfaces.

Acceptable solutions met.

A2 A dwelling must have an area of private open space that: (a) is in one location and is at least:

(i) 24 m2; or (ii) 12 m2, if the dwelling is a multiple dwelling with a

finished floor level that is entirely more than 1.8 m above the finished ground level (excluding a garage, carport or entry foyer); and

(b) has a minimum horizontal dimension of: (i) 4 m; or (ii) 2 m, if the dwelling is a multiple dwelling with a

finished floor level that is entirely more than 1.8 m above the finished ground level (excluding a garage, carport or entry foyer); and

(c) is directly accessible from, and adjacent to, a habitable room (other than a bedroom); and

(d) is not located to the south, south-east or south-west of the dwelling, unless the area receives at least 3 hours of sunlight to 50% of the area between 9.00am and 3.00pm on the 21 June; and

(e) is located between the dwelling and the frontage, only if the frontage is orientated between 30 degrees west of north and 30 degrees east of north, excluding any dwelling located behind another on the same site; and

(f) has a gradient not steeper than 1 in 10; and (g) is not used for vehicle access or parking.

A2

The proposed development will not reduce the existing private open space below the listed acceptable solutions.


10.4.4 Sunlight and overshadowing for all dwellings


A1 A dwelling must have at least one habitable room (other than a bedroom) in which there is a window that faces between 30 degrees west of north and 30 degrees east of north (see Diagram 10.4.4A).

A1

Not applicable. A new dwelling is not proposed.

A2 A multiple dwelling that is to the north of a window of a habitable room (other than a bedroom) of another dwelling on the same site, which window faces between 30 degrees west of north and 30 degrees east of north (see Diagram 10.4.4A), must be in accordance with (a) or (b), unless excluded by (c):

(a) The multiple dwelling is contained within a line projecting (see Diagram 10.4.4B):

(i) at a distance of 3 m from the window; and (ii) vertically to a height of 3 m above natural ground level

and then at an angle of 45 degrees from the horizontal. (b) The multiple dwelling does not cause the habitable room

to receive less than 3 hours of sunlight between 9.00 am and 3.00 pm on 21 June.

(c) That part, of a multiple dwelling, consisting of: (i) an outbuilding with a building height no more than 2.4 m;

or (ii) protrusions (such as eaves, steps, and awnings) that

extend no more than 0.6 m horizontally from the multiple dwelling.

A2

Not applicable. Multiple dwellings are not proposed.

A3 A multiple dwelling, that is to the north of the private open space, of another dwelling on the same site, required in accordance with A2 or P2 of subclause 10.4.3, must be in accordance with (a) or (b), unless excluded by (c): (a) The multiple dwelling is contained within a line projecting

(see Diagram 10.4.4C): (i) at a distance of 3 m from the northern edge of the

private open space; and (ii) vertically to a height of 3 m above natural ground level

and then at an angle of 45 degrees from the horizontal. (b) The multiple dwelling does not cause 50% of the private

open space to receive less than 3 hours of sunlight between 9.00 am and 3.00 pm on 21 June.

(c) That part, of a multiple dwelling, consisting of: (i) an outbuilding with a building height no more than 2.4

m; or (ii) protrusions (such as eaves, steps, and awnings) that

extend no more than 0.6 m horizontally from the multiple dwelling.

A3

Not applicable. Multiple dwellings are not proposed.


10.4.5 Width of openings for garages and carports for all dwellings Acceptable Solutions Proposed Solution

A1 A garage or carport within 12 m of a primary frontage (whether the garage or carport is free-standing or part of the dwelling) must have a total width of openings facing the primary frontage of not more than 6 m or half the width of the frontage (whichever is the lesser).

A1 Ne

The applicant has demonstrated the total width of both the proposed and existing carports located within 12m of the frontage have a total width of 8.6m. Acceptable solution met.

10.4.6 Privacy for all dwellings


A1 A balcony, deck, roof terrace, parking space, or carport (whether freestanding or part of the dwelling), that has a finished surface or floor level more than 1 m above natural ground level must have a permanently fixed screen to a height of at least 1.7 m above the finished surface or floor level, with a uniform transparency of no more than 25%, along the sides facing a:

(a) side boundary, unless the balcony, deck, roof terrace, parking space, or carport has a setback of at least 3 m from the side boundary; and

(b) rear boundary, unless the balcony, deck, roof terrace, parking space, or carport has a setback of at least 4 m from the rear boundary; and

(c) dwelling on the same site, unless the balcony, deck, roof terrace, parking space, or carport is at least 6 m:

(i) from a window or glazed door, to a habitable room of the other dwelling on the same site; or

(ii) from a balcony, deck, roof terrace or the private open space, of the other dwelling on the same site.

A1

Not applicable. The proposed carport will not have a floor level more than 1m above natural ground level.

A2 A window or glazed door, to a habitable room, of a dwelling, that has a floor level more than 1 m above the natural ground level, must be in accordance with (a), unless it is in accordance with (b):

(a) The window or glazed door: (i) is to have a setback of at least 3 m from a side boundary;

and (ii) is to have a setback of at least 4 m from a rear boundary;

and (iii) if the dwelling is a multiple dwelling, is to be at least 6 m

from a window or glazed door, to a habitable room, of another dwelling on the same site; and

(iv) if the dwelling is a multiple dwelling, is to be at least 6 m from the private open space of another dwelling on the same site.

(b) The window or glazed door: (i) is to be offset, in the horizontal plane, at least 1.5 m from

the edge of a window or glazed door, to a habitable room of another dwelling; or

(ii) is to have a sill height of at least 1.7 m above the floor level or has fixed obscure glazing extending to a height of at least 1.7 m above the floor level; or

A2

Not applicable. This proposal does not include a window or glazed door to a habitable room of a dwelling with a floor level more than 1 m above the natural ground level,


(iii) is to have a permanently fixed external screen for the full length of the window or glazed door, to a height of at least 1.7 m above floor level, with a uniform transparency of not more than 25%.

A3 A shared driveway or parking space (excluding a parking space allocated to that dwelling) must be separated from a window, or glazed door, to a habitable room of a multiple dwelling by a horizontal distance of at least:

(a) 2.5 m; or (b) 1 m if:

(i) it is separated by a screen of at least 1.7 m in height; or (ii) the window, or glazed door, to a habitable room has a sill

height of at least 1.7 m above the shared driveway or parking space, or has fixed obscure glazing extending to a height of at least 1.7 m above the floor level.

A3

Not applicable. The development site does not include a shared driveway or parking area.

10.4.7 Frontage fences for all dwellings Not applicable. 10.4.11 Outbuildings and ancillary structures for the Residential Use Class other than a single dwelling Not applicable. Clauses 10.4.13.1 – 10.4.13.10 only apply to development within the Residential Use Class which is not a dwelling Not applicable. The proposed structure is ancillary to the existing dwelling Use. 10.4.14 Non Residential Development Not applicable. The proposed is continuing the existing residential development. 10.4.15 Subdivision Not applicable. The proposal does not include a subdivision. 10.4.16.1 Stormwater Disposal

Acceptable Solution Proposed Solution

P1 Stormwater must be managed on the site so that it does not cause pollution, soil erosion or flooding to adjacent lots.

A1 Stormwater runoff from the proposed carport will not be directed into the existing on-site water storage tanks, making the application discretionary. The original dwelling, garage and pool received S57 approval under DA 135-08 on 28 May 2008, upon which time the concreted driveway was constructed. Runoff from the driveway is directed to Council’s reticulated stormwater system via existing grated drains and pipework. The proposed method of stormwater disposal has been shown to not create a nuisance either on-site or to adjoining lots, and will continue to do so. Therefore this is deemed to comply with this performance criterion.


10.4.16.2 Filling of sites Acceptable Solutions Proposed Solution

A1 Fill must be; a) No more than 50m3, and b) Clean fill, and c) Located more than 2m from any boundary.

A1 Not applicable. Cut and fill is not proposed.

E4 Road and Railway Assets Code Not applicable. The proposed will not alter any existing property access requirements. E6 Car Parking and Sustainable Transport Code E6.6 Use Standards E6.6.1 Car Parking Numbers

Acceptable Solutions Proposed Solution

A1 The number of car parking spaces must not be less than the requirements of:

a) Table E6.1; or b) a parking precinct plan contained in Table E6.6:

Precinct Parking Plans (except for dwellings in the General Residential Zone).

A1 The proposed carport will not alter the existing car parking arrangements. Acceptable solution met.

6.7 Development Standards E6.7.1 Construction of Car Parking Spaces and Access Strips

Acceptable Solutions Proposed Solution

A1 All car parking, access strips manoeuvring and circulation spaces must be: a) formed to an adequate level and drained; and b) except for a single dwelling, provided with an

impervious all weather seal; and c) except for a single dwelling, line marked or

provided with other clear physical means to delineate car spaces.

A1 All car parking, access strips manoeuvring and circulation spaces have been formed to an adequate level and drained. Acceptable solution met.

E6.7.2 Design and Layout of Car Parking


A1.1 Where providing for 4 or more spaces, parking areas (other than for parking located in garages and carports for a dwelling in the General Residential Zone) must be located behind the building line; and

A1.2 Within the general residential zone, provision for turning must not be located within the front setback for residential buildings or multiple dwellings.

A1.1 Not applicable. Four or more spaces are not required; and

A1.2 Adequate turning space is provided behind

the front setback of the residential building. Acceptable solution met.

A2.1 Car parking and manoeuvring space must: a) have a gradient of 10% or less; and b) where providing for more than 4 cars, provide for

vehicles to enter and exit the site in a forward direction; and

c) have a width of vehicular access no less than prescribed in Table E6.2; and

A2.1 Car parking and manoeuvring space will: a) have a gradient of 10% or less; and b) not applicable; and c) have a width of vehicular access no less

than prescribed in Table E6.2; and


d) have a combined width of access and manoeuvring space adjacent to parking spaces not less than as prescribed in Table E6.3 where any of the following apply: i) there are three or more car parking spaces; and ii) where parking is more than 30m driving distance

from the road; or iii) where the sole vehicle access is to a category 1,

2, 3 or 4 road; and A2.2 The layout of car spaces and access ways must be

designed in accordance with Australian Standards AS 2890.1 - 2004 Parking Facilities, Part 1: Off Road Car Parking.

d) not applicable. None of the list apply; and

A2.2 The layout of car spaces and access ways have been designed in accordance with Australian Standards AS 2890.1 - 2004 Parking Facilities, Part 1: Off Road Car Parking. Acceptable solution met.

E6.7.3 Parking for Persons with a Disability Not applicable. Disabled parking is not required to be provided. E6.7.4 Loading and Unloading of Vehicles, Drop-off and Pickup Not applicable. Commercial delivery vehicles will not be regularly servicing this site. E6.8 Provisions for Sustainable Transport Not applicable. This application is not required to provide pedestrian footways. Representation The application was advertised twice: the first from 26 July 2017 to 8 August 2017 and the second from 12 August 2017 to 25 August 2017, with notices in the Examiner Newspaper, on-site, at the Council Offices and notification by mail to all adjoining land owners. The application was advertised a second time due to a discretion not listed in the original advertisement. Two (2) extensions of time to assess the development application were requested and received: to the 30 August 2017 and 25 September 2017. A single representation was received prior to the closing date and time. The representation is as follows:-

Representation Response

I oppose the carport been built as there will be no collection tank and a reduced boundary setback.

The carport is being constructed over an existing driveway and will not increase the amount of stormwater currently being disposed of within Council’s reticulated system without a collection tank. Council’s Works Supervisor has advised the system has adequate capacity to cope with the proposed capacity. This ensures the runoff will not cause pollution, soil erosion or flooding to adjacent lots. As the proposed carport and existing garage will have a total length of 20m and be located within 1.5m of the eastern side boundary, the application is discretionary. The site visit dated 17 July 17 noted the siting and scale of the carport will:


c. not cause unreasonable loss of amenity through:

reduced sunlight to a habitable room (other than a bedroom) of the dwelling on the adjoining lot; or

overshadowing the private open space of the dwelling on the adjoining lot; or

overshadow the adjoining vacant lot; or

visual impacts caused by the apparent scale, bulk or proportions of the dwelling when viewed from an adjoining lot; and

d. provide separation between dwellings on adjoining lots that is compatible with that prevailing in the surrounding area.

Mediation Additional information was provided to the representor but a response was not received in reply. STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017 – 2017 Goal Economy – To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors Strategy Develop and highlight opportunities which exist and can be realised in a manner that respects the natural environment and lifestyle of the BOD area. LEGISLATION & POLICIES: Break O’Day Interim Planning Scheme 2013 Land Use Planning and Approvals Act 1993 BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.






| 09/17.6.2DA018-2017 – Application to Amend the Break O’Day Interim Planning Scheme 2013 – Draft

Amendment 01/2017 25

09/17.6.2 DA018-2017 – Application to Amend the Break O’Day Interim Planning Scheme 2013 – Draft Amendment 01/2017

ACTION DECISION

PROPONENT Ireneinc Planning obo Hartman Holdings

OFFICER Rebecca Green – Consultant Planner

FILE REFERENCE DA 018/2017


Written submission (circulated under separate cover) Design plans Traffic Impact Assessment Noise and Odour Assessment Sewer and Water Management Plan TasWater Submission to Planning Authority Notice July Council Minutes Representations (8) Applicants’ Response to Representations

OFFICER’S RECOMMENDATION: That the Council:

1. Considers the representations received to Amendment 01/2017 to the Break O’Day Interim Planning Scheme 2013, and the planning permit DA018-2017, together with the responses provided.

2. Recommends to the Tasmanian Planning Commission that draft Amendment 01/2017 be approved as certified and exhibited.

3. Recommends to the Tasmanian Planning Commission that the conditions of DA018-2017

be amended to include a new condition 2 regarding amended plans to remove four (4) x ensuite amenities and remove all powered and unpowered sites (12 in total) north of 8-18 Heather Place, St Helens and south of internal access road to show this area as landscaped areas only, and implementation of a management plan and conditions 2 to 15 be renumbered as 4 to 17 respectively as follows:

Conditions

1. Development must accord with the Development Application DA 018-2017 received by Council 6 February 2017, together with all submitted documentation received and forming part of the development application, except as varied by conditions of this Planning Permit.

2. Prior to any works commencing on site, amended plans must be submitted to and approved by the Council. When approved, the plans will be endorsed and will then form part of the permit. The plans must show the removal of all powered and unpowered sites (12 in total) north of 8-18 Heather Place, St Helens and south of internal access road to show this area as landscaped areas only.

3. Prior to the commencement of use, a detailed site management document must be submitted to and approved by the Council. When approved, the site management



document will be endorsed and will then form part of the permit. The document must include: a) The proposed ‘Rules of the Holiday Park’ document; b) Provisions for the management and of patron behaviour; c) Measures to ensure patron’s control of all domestic animals on leads or within

enclosures at all times; d) Measure to control noise from generators, TVs, radio and the like; e) Check-in procedures; f) Emergency management, including controls in relation to any on-site open fires and

barbeques; g) Any other relevant matters.

4. The applicant must comply with the conditions as contained within TasWater’s Submission

to Planning Authority Notice dated 13 June 2017 TWDA 2017/00166-BODC (copy attached to this permit).

5. Prior to commencement of works, a detailed landscape development plan, shall be prepared and submitted for the approval of Council. The plan shall identify:

(i). plant species; (ii) Boundary and internal fencing details (if applicable).

Landscaping must be undertaken in accordance with the plan approved by Council in accordance with Condition 5 prior to any use of the development.

6. Storm water from the new development is to be collected and securely piped to an approved point of discharge to Council’s underground storm water reticulation so as to ensure that flooding, erosion and nuisance are avoided. Design and construction shall be to the satisfaction of Council’s Engineer.

7. The applicant must ensure that external plant and mechanical equipment are located and

/ or designed to avoid interruption to the amenity of adjoining residential properties.

8. a) The areas shown to be set aside for General vehicle access and car parking must be: i) completed before the use of the development; ii) provided in accordance with Standards Australia (2004): Australian Standard As

2890.1-2004 – Parking Facilities Part 1: Off Street Car Parking; Standards Australia, Sydney and Standards Australia (2002): Australian Standard AS 2890.2 – 2002, Parking Facilities – Part 2: Off-Street Commercial vehicle facilities; Sydney and to the satisfaction of Council’s General Manager;

iii) provided with space for access turning and manoeuvring of vehicles on-site to enable them to enter and leave the site in a forward direction;

iv) surfaced with an impervious surface and drained to Council’s stormwater drainage system;

v) Line-marked to indicate each space to the satisfaction of the Council.

9. The area set-aside for parking and associated access and turning must be designed, constructed and maintained at all times to avoid dust or mud generation, erosion and sediment transfer off site or de-stabilisation of the soil on site or on adjacent properties.



10. The completed parking and associated turning, loading and unloading areas and access must be certified by a practicing civil engineer to the effect that they have been constructed in accordance with the endorsed drawings and specifications approved by Council before the use commences.

11. No works are to commence on the stormwater connection until a permit to undertake

works in the road reservation has been issued by Council’s Works Manager for the stormwater connection.

12. A Soil and Water Management Plan must be submitted to Council for approval prior to a

Building Permit being issued, prepared in accordance with Guidelines for Soil and Water Management, published by Hobart City Council and available on Council’s website (http://www.bodc.tas.gov.au/webdata /resources/files/Guidelines_for_Soil_and_Water_Management.pdf). All works associated with the development must be conducted in accordance with the approved Soil and Water Management Plan. All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

13. All works associated with the development must be conducted in accordance with a soil

and water management plan, Guidelines for Soil and Water Management, Hobart City Council. Material must not be burnt on site and all trade waste must be disposed of in a licensed waste disposal facility. During demolition/construction all existing materials must be checked for the presence of asbestos and if found, handling, protection and disposal must be carried out as per “Code of Practice for the Removal of Asbestos” (NOHSC:2002(1988)). All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

14. Power supply/service is to be provided to the development underground.

15. Exterior and security lighting must be designed, baffled and located in accordance with

Australian Standard AS4282-1997 “Control of the obtrusive effects of outdoor lighting” such that no direct light is emitted outside the boundaries of the subject land.

16. Loading and unloading of delivery goods and merchandise and the like must be carried out within the boundaries of the subject land.

17. Any damage that may occur to any Council infrastructure during the construction of the

proposed development must be reinstated to the satisfaction of Council and at the cost of the developer.

ADVICE:

All underground infrastructure including all forms of water, storm water, power, gas and telecommunication systems must be located prior to the commencement of any on-site excavation and/or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council’s Manager Works and Infrastructure.

http://www.bodc.tas.gov.au/webdata%20/resources/files/Guidelines_for_Soil_and_Water_Management.pdf

http://www.bodc.tas.gov.au/webdata%20/resources/files/Guidelines_for_Soil_and_Water_Management.pdf



Plants listed in Appendix 3, Break O’Day Interim Planning Scheme 2013 must not be used in landscaping.

The introduction of non-native plant species and plant species not of local provenance should be avoided and environmental weeds regularly monitored and targeted for removal.

All building wastes are to be removed to the appropriate waste disposal facility to prevent an environmental nuisance being caused outside of the works site.

Activities associated with construction works are not to be performed outside the permissible time frame listed:

Monday-Friday 7am to 6pm Saturday 9am to 6pm Sunday and public holidays 10am to 6pm

Note: Councillors are advised that under Schedule 6 – Savings and transitional provisions of the Land Use Planning and Approvals Amendment (Tasmanian Planning Scheme Act) 2015 – Parts 2A and 3 of the former provisions remain in force until a Local Planning Schedule comes into effect for the municipal area and this application assessment and recommendation has therefore been made under those transitional provisions.

INTRODUCTION: To make a recommendation to the Tasmanian Planning Commission regarding draft amendment to the Break O’Day Interim Planning Scheme 2013 and an associated development application. PLANNING APPLICATION INFORMATION: Applicant: Ireneinc Planning obo Hartman Holdings Address: 61A Tully Street, St Helens Advertised: 29 July 2017 to 25 August 2017 Representations: Eight (8) PREVIOUS COUNCIL CONSIDERATION: Council – 17 July 2017 – Agenda Item 07/17.6.1 – Amendment 01/2017 – Rezoning the land from Community Purpose zone to General Residential zone; and Development Application: Holiday Park at 61A Tully Street, St Helens. OFFICER’S REPORT: 1. Purpose of Report At its Meeting on Monday 17 July 2017, Council resolved to initiate and certify Amendment 01/2017 to the Break O’Day Interim Planning Scheme 2013 and issue the planning permit DA018-2017. The draft amendment and planning permit were placed on public exhibition and eight (8) representations were received. In accordance with sections 39(2) and 43F(6) of the former Land Use Planning and Approvals Act 1993 (the Act), Council must, within 35 days after the exhibition



period, forward to the Tasmanian Planning Commission a report comprising a copy of each representation and a statement of it opinion on the merit of each representation and any recommendations regarding the draft amendment and planning permit it considers necessary. 2. Application The application for the combined planning scheme amendment and planning permit was lodged in accordance with section 43A of the Act. Amendment 01/2017 is a site specific amendment which would allow:

a) Rezoning the land from Community Purpose Zone to General Residential Zone at 61A Tully Street, St Helens.

The planning permit DA018-2017 would allow for the subject site to be used and development for a Holiday Park. The planning permit is subject to a number of conditions. 3. Public Exhibition The draft amendment and the planning permit were placed on public exhibition between 29 July 2017 and 25 August 2017. Eight (8) representations were received from different representors. 4. Representations The issues raised in the representations are summarised below. Whilst every effort has been made to accurately summarise the issues, the summaries should be read in conjunction with the full representations (attached to agenda). A statement of opinion on the merit of the issues is provided, including consideration of their impact on the draft amendment and planning permit and any need for modification. 4.1 E3 Planning on behalf of Peter Robinson (Representation 1) – no address identifiable in relation to proximity to subject site

Issue Response

The proposal is not considered to contain sufficient strategic justification for it to be approved.

The rezoning to General Residential zone is considered strategically sound, as it will allow for the reuse of underutilised land and buildings that currently has limited options due to the closure of the school. The rezone will balance out the recent rezone of the new hospital site which changed from General Residential to Community Purpose. The large majority of vacant residential zoned land in this vicinity is compromised with access, servicing and flooding issues.



Issue Response

There is no requirement of guarantee that the development application of the caravan park would be implemented and the land would remain to be developed in accordance with the relevant provisions of the planning scheme.

Whilst there is no guarantee that the development will proceed into the future, the zone to General Residential is compatible with the adjoining land uses, that the current land zone which would provide for emergency services, hospital services, educational and occasional care. This land is no longer required for key community facilities. Any further development of the site, apart from this subject planning application, would be subject to consideration against the zone provisions both use and development standards in effect at the time of the lodgement of any future planning application.

Oversupply of caravan parks within St Helens. The supply of caravan parks and the competitive nature is not a consideration of the Planning Scheme. Provided that the development was consistent with the relevant provisions of the Planning Scheme then Council cannot refuse the use on whether there was too many caravan parks current at the time or had been approved. With the increase in tourism activity of recent times, it is imperative to encourage tourism operators and investors to the Break O’Day area and provide a range of accommodation types and choices.

Amenity impacts of a caravan park adjoining large number of residential properties having potential to create significant amenity impacts including noise, lighting, vehicle movements and odour.

The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application. Landscaping and lighting conditions are included in the conditions and the reduction in powered and unpowered sites to the south of the subject site will assist in an extended buffer to the adjoining properties in Heather Place. It is within the commercial interests of the operators that management protects the amenity of guests and neighbouring properties alike.

4.2 Tim and Sandi Purdie (Representation 2) – Adjoining land owner

Issue Response

Noise study conducted in relation to impact of the industrial area. No noise study conducted for proposal. Concerns raised in relation to noise of Holiday Park.

The noise study conducted is a requirement under E11 Environmental Impacts and Attenuation Code of the Planning Scheme in relation to the distance to the industrial area. The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application.

Concern of distance of BBQ are to representors property.

The BBQ area of concern is separated from the representors boundary by a 3m wide landscape buffer, then an internal road, then distance as well as further landscaping. The representors dwelling is located not to the rear of their site, rather they have a shed to the rear as well as their own landscaping including a hedge and fencing.



Issue Response

Concerns raised in relation to 3.0m wide vegetation screen not being wide enough to reduce any noise.

As well as the 3.0m wide landscape buffer, an internal access road separates the buildings (cabins) from the representors boundary, providing physical separation. As the internal road is a dead-end at this area, there is expected to minimal traffic movements along this section of the site.

Concerns raised in relation to dust created by vehicle movement internally to the subject site from gravel road.

The surface finish of the internal vehicle access is not intended to be constructed in such a way that would cause dust as this would diminish the amenity of neighbours and visitors alike. Two (2) existing conditions (now numbered 8 and 9) mitigate the issue in relation to dust and the requirement of an impervious surface to access and car parking.

Concerns raised in relation to park residents forced to smoke cigarettes outside and along the representors property boundary.

The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application. It is unlikely that park residents would be forced to smoke cigarettes along the representors immediate boundary due to the 3.0m wide landscape buffer and width of internal access road in this section.

Concerns raised in relation to general unrestricted camp noise from kids riding bikes.

This should be considered a positive activity in residential areas, any noise issues in relation to this could be managed in a management plan to be implemented.

Oversupply of caravan parks within St Helens. The supply of caravan parks and the competitive nature is not a consideration of the Planning Scheme. Provided that the development was consistent with the relevant provisions of the Planning Scheme then Council cannot refuse the use on whether there was too many caravan parks current at the time or had been approved.

4.3 Susan Breen (Representation 3) - Adjoining land owner

Issue Response

Concerns raised in relation to diesel vehicle emissions. This is not a consideration of the Planning Scheme specifically. The use is not considered to be a hazardous or necessarily of use providing any detrimental pollutants.

Concerns raised in relation to vehicle activity and traffic numbers.

The implications for traffic have been discussed further within the Traffic Impact Assessment that accompanied the application that found traffic generation of the development at peak times is unlikely to have adverse impacts on the operation of surround streets.

The Managers residence is part of Stage 2, has provision been made for an on-site manager in stage 1.

The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application. A Managers Residence will be constructed at Stage 2, when the majority of the built infrastructure will be funded.



Issue Response


4.4 Jason Sherriff (Representation 4) – Developer of recently approved St Helens Point Road Holiday Park

Issue Response

Insufficient strategic analysis provided to support submission that demonstrates demand for additional land to be zoned to General Residential, where an oversupply is current.

The rezoning to General Residential zone is considered strategically sound, as it will allow for the reuse of underutilised land and buildings that currently has limited options due to the closure of the school. The rezone will balance out the recent rezone of the new hospital site which changed from General Residential to Community Purpose. The large majority of vacant residential zoned land in this vicinity is compromised with access, servicing and flooding issues.


4.5 Wayne Fulford (Representation 5) - Adjoining land owner

Issue Response

Community wellbeing concerns raised. The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application.

Inequity and lack of resources of residents, whereby the proponent has time and consultants to assist.

The timeframe for the preparation of representations in accordance with the Act has been complied with. The proponent engaged relevantly qualified consultants to demonstrate that the proposal could be considered on its own merits. The representors will have a chance to attend a hearing by the Tasmanian Planning Commission to further work through their issues.

Concerns raised in relation to dirt-bike riders and mountain bike riders using the site.

Dirt-bikes are largely an unregistered bike and would therefore likewise be prevented from being used on neighbouring roads. The concerns raised in relation to mountain bike riders is generally considered a positive activity in residential areas.



Issue Response

Amenity concerns in relation to ensuite amenities and impact including odour, noise and visual impact and property valuations decreased.

It is of concern the location of the amenities sites to the north of the adjoining properties at 8-18 Heather Place and particularly given the predominant wind direction that may carry odour and noise is north-westerly, and the inclusion of only a 3.0m landscape buffer to these sites, it is recommended that these four (4) structures and 12 sites be removed from the proposal. Property valuation is not a consideration of the Planning Scheme.

Stormwater disposal concerns and runoff to adjoining lots.

The design includes measures to mitigate overland flows in the event of flooding with the construction of a 450m2 stormwater detention basin that is to be drained to recently upgraded public infrastructure in Young Street.

Concerns that the development would cause traffic congestion in Tully Street and Annie Street.


Future fire risk of landscaped buffer zone. The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application. The plan must consider the management of onsite fires.

4.6 Les and Heather Down (Representation 6) - Adjoining land owner

Issue Response

Concerns raised in relation to noise of vehicles and occupants of the Holiday Park.

The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application.

4.7 Mark and Gina Bell (Representation 7) - Adjoining land owner

Issue Response

Concerns raised in relation to vehicle activity and traffic numbers.


Concerns raised in relation substantial increase in lighting.

Lighting on-site is intended to be minimal, with lighting for central amenity blocks to assist in navigation and otherwise limited to low bollards that reduce light shed. A condition on the permit relates to lighting.

Concerns raised in relation to dust created by vehicle movement internally to the subject site from gravel road.

The surface finish of the internal vehicle access is not intended to be constructed in such a way that would cause dust as this would diminish the amenity of neighbours and visitors alike. Two existing conditions (now numbered 8 and 9) mitigate the issue in relation to dust.



Issue Response

Concerns raised in relation to noise increase by Holiday Park and no curfews able to be enforced.

The preparation of a management plan to be prepared that addresses the impact on the amenity of neighbouring properties including noise, hours, lighting, dust is recommended to be included in conditions relating to the development application. It is within the commercial interests of the operators that management protects the amenity of guests and neighbouring properties alike.

Concerns in relation to infrastructure capacity for increased sewerage.

This is a matter of consideration of TasWater. It should be noted that TasWater have provided a Submission to Planning Authority Notice dated 13 June 2017 TWDA 2017/00166-BODC. No concerns were raised by TasWater in relation to capacity of their infrastructure.

Concerns raised in relation to 3.0m wide vegetation screen not being wide enough to reduce any noise or reduce privacy.

It is of concern the location of the amenities sites to the north of the adjoining properties at 8-18 Heather Place and particularly given the predominant wind direction that may carry odour and noise is north-westerly, and the inclusion of only a 3.0m landscape buffer to these sites, it is recommended that these four (4) structures and 12 sites be removed from the proposal.

Stormwater disposal concerns and runoff to adjoining lots.

The design includes measures to mitigate overland flows in the event of flooding with the construction of a 450m2 stormwater detention basin that is to be drained to recently upgraded public infrastructure in Young Street.

Amenity concerns in relation to ensuite amenities and impact including odour, noise and visual impact and property valuations decreased.

It is of concern the location of the amenities sites to the north of the adjoining properties at 8-18 Heather Place and particularly given the predominant wind direction that may carry odour and noise is north-westerly, and the inclusion of only a 3.0m landscape buffer to these sites, it is recommended that these four (4) structures and 12 sites be removed from the proposal. Property valuation is not a consideration of the Planning Scheme.

4.8 Ireneinc (Representation 8) - Applicant

Issue Response

This representation was provided by the applicant on behalf of their client, supporting the Council planning officer’s recommendations.

Noted.

5. Conclusion There are no reasons for Council not to proceed with the draft Amendment 01/2017 and planning permit DA018-2017. The report has provided an assessment of the representations and should be forwarded to the Tasmanian Planning Commission with a recommendation that it be approved with only a minor alteration to the conditions of the planning permit to deal with amenity impacts to the properties at 8-18 Heather Place, St Helens.



STATUTORY REQUIREMENT OUTSIDE OF LUPAA: State Coastal Policy 1996; LEGISLATION / STRATEGIC PLAN & POLICIES: Break O’ Day Interim Planning Scheme 2013; Land Use Planning and Approvals Act 1993; Local Government (Building and Miscellaneous Provisions) Act 1993. BUDGET AND FINANCIAL IMPLICATIONS: Not applicable, all costs of the development are the responsibility of the developer. VOTING REQUIREMENTS: Simple Majority





















07/17.6.1 Application to Amend the Break O’Day Interim Planning Scheme – DA018-2017 – Holiday Park – 61A Tully Street, St Helens

FILE REFERENCE DA 018-2017

OFFICER’S RECOMMENDATION: That the Council:

1. Pursuant to former Section 33(3) of the Land Use Planning and Approvals Act 1993, initiates amendment to the Break O’Day Interim Planning Scheme 2013 to rezone land identified in Certificate of Title Volume 140172 Folio 1, from Community Purpose zone to General Residential zone.

2. Authorises Council Officer’s to prepare draft amendment of the Break O’Day Interim Planning Scheme 2013.

3. In accordance with former Section 6(3) of the Land Use Planning and Approvals Act 1993, delegates to the General Manager its functions under former Section 35(1) of the Act, for the purposes of amendment to the Break O’Day Interim Planning Scheme 2013.

4. Pursuant to former Section 38(a) of the Land Use Planning and Approvals Act 1993, determines the period for public exhibition to be 28 days.

5. Pursuant to former Section 43A of the Land Use Planning and Approvals Act 1993, approves DA018-2017 for Holiday Park at 61A Tully Street, St Helens subject to the following conditions:

Conditions


2. The applicant must comply with the conditions as contained within TasWater’s Submission to Planning Authority Notice dated 13 June 2017 TWDA 2017/00166-BODC (copy attached to this permit).


(i) Plant species; (ii) Boundary and internal fencing details (if applicable).



5. Drawings shall nominate storm water inundation levels, and floor levels of all habitable rooms in new and existing buildings, to demonstrate compliance with the Building Act 2016 and the National Construction Code throughout the nominated life of the Development. Annual Exceedance Probabilities associated with these levels shall be clearly stated on the drawings



6. The applicant must ensure that external plant and mechanical equipment are located and

/ or designed to avoid interruption to the amenity of adjoining residential properties. 7. a) The areas shown to be set aside for General vehicle access and car parking must be:

vi) completed before the use of the development; vii) provided in accordance with Standards Australia (2004): Australian Standard As


viii) provided with space for access turning and manoeuvring of vehicles on-site to enable them to enter and leave the site in a forward direction;

ix) surfaced with an impervious surface and drained to Council’s storm water drainage system;

x) Line-marked to indicate each space to the satisfaction of the Council. 8. The area set-aside for parking and associated access and turning must be designed,

constructed and maintained at all times to avoid dust or mud generation, erosion and sediment transfer off site or de-stabilisation of the soil on site or on adjacent properties.


10. No works are to commence on the storm water connection until a permit to undertake works in the road reservation has been issued by Council’s Works Manager for the storm water connection.

11. A Soil and Water Management Plan must be submitted to Council for approval prior to a Building Permit being issued, prepared in accordance with Guidelines for Soil and Water Management, published by Hobart City Council and available on Council’s website (http://www.bodc.tas.gov.au/webdata/resources/files/Guidelines_for_Soil_and_Water_ Management.pdf). All works associated with the development must be conducted in accordance with the approved Soil and Water Management Plan. All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

12. All works associated with the development must be conducted in accordance with a soil and water management plan, Guidelines for Soil and Water Management, Hobart City Council. Material must not be burnt on site and all trade waste must be disposed of in a licensed waste disposal facility. During demolition/construction all existing materials must be checked for the presence of asbestos and if found, handling, protection and disposal must be carried out as per “Code of Practice for the Removal of Asbestos” (NOHSC:2002(1988)). All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

13. Power supply/service is to be provided to the development underground. 14. Exterior and security lighting must be designed, baffled and located in accordance with



http://www.bodc.tas.gov.au/webdata/resources/files/Guidelines_for_Soil_and_Water_%20Management.pdf




16. Any damage that may occur to any Council infrastructure during the construction of the proposed development must be reinstated to the satisfaction of Council and at the cost of the developer.

ADVICE

All underground infrastructure including all forms of water, storm water, power, gas and telecommunication systems must be located prior to the commencement of any on-site excavation and/or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council’s Works Manager.






INTRODUCTION:

1. To determine an application for amendment to the Break O’Day Interim Planning Scheme 2013 to rezone land identified as 61A Tully Street, St Helens from Community Purpose Zone to General Residential Zone pursuant to the former provisions of Section 43(a) of the Land Use Planning and Approvals Act 1993.

2. To make a decision on Development Application DA018-2017 for a Holiday Park at 61A Tully Street, St Helens.

DISCUSSION:

- Clr McGuinness asked, was this previously zoned residential prior to being zoned community. The Planning Consultant advised that yes it was.

COUNCIL DECISION: 07/17.6.1.147 Moved: Clr J Tucker / Seconded: Clr H Rubenach-Quinn That the Council:

1. Pursuant to former Section 33(3) of the Land Use Planning and Approvals Act 1993, initiates amendment to the Break O’Day Interim Planning Scheme 2013 to rezone land identified in Certificate of Title Volume 140172 Folio 1, from Community Purpose zone to General Residential zone.



2. Authorises Council Officer’s to prepare draft amendment of the Break O’Day Interim Planning Scheme 2013.

3. In accordance with former Section 6(3) of the Land Use Planning and Approvals Act 1993, delegates to the General Manager its functions under former Section 35(1) of the Act, for the purposes of amendment to the Break O’Day Interim Planning Scheme 2013.

4. Pursuant to former Section 38(a) of the Land Use Planning and Approvals Act 1993, determines the period for public exhibition to be 28 days.

5. Pursuant to former Section 43A of the Land Use Planning and Approvals Act 1993, approves DA018-2017 for Holiday Park at 61A Tully Street, St Helens subject to the following conditions:

Conditions


2. The applicant must comply with the conditions as contained within TasWater’s Submission to Planning Authority Notice dated 13 June 2017 TWDA 2017/00166-BODC (copy attached to this permit).


(i) Plant species; (ii) Boundary and internal fencing details (if applicable).



5. Drawings shall nominate storm water inundation levels, and floor levels of all habitable rooms in new and existing buildings, to demonstrate compliance with the Building Act 2016 and the National Construction Code throughout the nominated life of the Development. Annual Exceedance Probabilities associated with these levels shall be clearly stated on the drawings

6. The applicant must ensure that external plant and mechanical equipment are located and / or designed to avoid interruption to the amenity of adjoining residential properties.

7. a) The areas shown to be set aside for General vehicle access and car parking must be: xi) completed before the use of the development; xii) provided in accordance with Standards Australia (2004): Australian Standard As


xiii) provided with space for access turning and manoeuvring of vehicles on-site to enable them to enter and leave the site in a forward direction;

xiv) surfaced with an impervious surface and drained to Council’s storm water drainage system;



xv) Line-marked to indicate each space to the satisfaction of the Council. 8. The area set-aside for parking and associated access and turning must be designed,

constructed and maintained at all times to avoid dust or mud generation, erosion and sediment transfer off site or de-stabilisation of the soil on site or on adjacent properties.


10. No works are to commence on the storm water connection until a permit to undertake works in the road reservation has been issued by Council’s Works Manager for the storm water connection.

11. A Soil and Water Management Plan must be submitted to Council for approval prior to a Building Permit being issued, prepared in accordance with Guidelines for Soil and Water Management, published by Hobart City Council and available on Council’s website (http://www.bodc.tas.gov.au/webdata/resources/files/Guidelines_for_Soil_and_Water_ Management.pdf). All works associated with the development must be conducted in accordance with the approved Soil and Water Management Plan. All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

12. All works associated with the development must be conducted in accordance with a soil and water management plan, Guidelines for Soil and Water Management, Hobart City Council. Material must not be burnt on site and all trade waste must be disposed of in a licensed waste disposal facility. During demolition/construction all existing materials must be checked for the presence of asbestos and if found, handling, protection and disposal must be carried out as per “Code of Practice for the Removal of Asbestos” (NOHSC:2002(1988)). All worked areas not covered by structures must be promptly and progressively stabilised (e.g. revegetated) so that they will not erode and/or act as a source of sediment transfer.

13. Power supply/service is to be provided to the development underground. 14. Exterior and security lighting must be designed, baffled and located in accordance with



16. Any damage that may occur to any Council infrastructure during the construction of the proposed development must be reinstated to the satisfaction of Council and at the cost of the developer.

ADVICE

All underground infrastructure including all forms of water, storm water, power, gas and telecommunication systems must be located prior to the commencement of any on-site excavation and/or construction works. Any works to be undertaken within two (2) metres of any Council owned infrastructure must be done in consultation with Council’s Works Manager.










CARRIED UNANIMOUSLY

The Mayor advised the Council that it had now concluded its meeting as a Planning Authority under Section 25 of the Local Government (Meeting Procedures) Regulations.

| 09/17.8.1 Notice of Motion – Date of Australia Day – Clr M Tucker 51

09/17.7.0 PETITIONS Nil.

09/17.8.0 NOTICES OF MOTION

09/17.8.1 Notice of Motion – Date of Australia Day – Clr M Tucker MOTION: A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies: That the Break O’Day Council write to the Prime Minister asking the Federal Government to initiate conversations with the community regarding the date of Australia Day SUBMISSION IN SUPPORT OF MOTION: The ongoing discussions about Australia Day are being quite divisive in the community and in some cases is being used as a political platform for those seeking to raise their profile within the community or in some cases it incites actions such as the recent vandalism of monuments in Sydney. Leadership needs to be shown by the leaders of our communities to address the issue which seems to be in part driving this behaviour and the increasing division in our community.

| 09/17.9.1 Councillors Talking to the Press about Council Business – Clr M Osborne 52

09/17.9.0 COUNCILLOR’S QUESTIONS ON NOTICE

09/17.9.1 Councillors Talking to the Press about Council Business – Clr M Osborne

Have the rules changed and all Councillors are now able to talk to the press regarding Council business? Reply The rules have not changed, as per Section 27 of the Local Government Act 1993 under the “Functions of Mayors and Deputy Mayors” – (1) The functions of a Mayor are -

(b) to act as the spokesperson of the Council. As per Section 28 of the Local Government Act 1993 under the “Functions of Councillors” – (3) In performing any function under this Act or any other Act, a Councillor must not – (b) perform any function of the Mayor without the approval of the Mayor.

09/17.10.0 COUNCILLOR’S QUESTIONS WITHOUT NOTICE Regulation 29 of the Local Government (Meeting Procedures) Regulations 2005 specifies that in putting a Question Without Notice a Councillor must not offer an argument or opinion, draw any inference or make any imputations except so far as may be necessary to explain the question. The Chairperson must not permit any debate of a Question without Notice or its answer.

09/17.11.0 MAYOR’S & COUNCILLOR’S COMMUNICATIONS

09/17.11.1 Mayor’s Communications for Period Ending 18 September August 2017

30.08.17 Launceston – Local Government Association (LGAT) General Management Committee

04.09.17 St Helens – Council Workshop

04.09.17 St Helens – St Helens Neighbourhood House Annual General Meeting

08.09.17 Hobart – Investiture for recipients of Queens Birthday honours

18.09.17 St Helens – Council Meeting

| 09/17.11.2 Councillor’s Reports for Period Ending 18 September 2017 53

09/17.11.2 Councillor’s Reports for Period Ending 18 September 2017 This is for Councillors to provide a report for any Committees they are Council Representatives on and will be given at the Council Meeting.

St Helens and Districts Chamber of Commerce and Tourism –Clr Barry LeFevre

NRM Special Committee – Clr Janet Drummond (Acting Chair)

Barway Committee – Clr John McGiveron

Regional Tourism Organisation (RTO) – Clr Glenn McGuinness Titley Shack & Binalong Bay Reference Group – Clr Glenn McGuinness

Mental Health Action Group – Clr Barry LeFevre

| 09/17.12.1 Corporate Services Department Report 54

09/17.12.0 BUSINESS AND CORPORATE SERVICES

09/17.12.1 Corporate Services Department Report

ACTION INFORMATION PROPONENT Council Officer

OFFICER Bob Hoogland, Manager Corporate Services

FILE REFERENCE 018\018\001\


Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with in the Business and Corporate Service Department since the previous Council Meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number

Meeting Date Council Decision Comments

07/17.12.6.159 17 July 2017 That management negotiate with relevant representatives of the State Government’s ownership and responsibility for operation, maintenance and long term repair of the entire St Helens Wharf.

Letter forwarded to CEO

MAST, copied to Crown

Land Services initiating

negotiations. MAST have

replied, not accepting

responsibility;

negotiation strategies

are being developed


COMPLETED REPORTS:

Motion Number

Meeting Date Council Decision Comments

08/17.12.4.183 21 August

2017

That in accordance with the provisions of s.129 of

the Local Government Act 1993, Council approve a

remission totalling $112.90 being the waste

collection charges, levied on the property known as

Esk Main Road, St Marys, identified as PID 1720421.

The remission has been

implemented and the

customer advised,

matter is complete.

08/17.12.5.184 21 August

2017

That AM12 Vehicle Policy be amended, with the

procedural elements replaced with the new

Procedure AM12 Council Vehicles and the policy

elements be retained in Policy AM12 Council

Vehicles.

The Policy and

Procedure have been

updated on Council’s

documentation and

website, matter is

complete.

Staff Movements: Nil. Meetings Attended: Teleconference – LGAT TasNetworks 2019-2024 Public Lighting Tariff. East Coast Regional Visitor Information Network meeting in Swansea. Navision Financial System information/demonstration in St Helens. St Helens RSL re Car Park lease renewal. Community Corrections - young offenders hearing in St Helens. Other Issues: Investments – Term Deposits CBA: $1,547,070.69 1.82% Maturing 28/09/17 $1,000,000.00 1.82% Maturing 04/10/17 BENDIGO: $1,000,000.00 2.45% Maturing 07/09/17 $1,000,000.00 2.40% Maturing 01/11/17 $2,000,000.00 2.25% Maturing 14/11/17 $1,006,041.10 2.25% Maturing 04/12/17


Right to Information (RTI) Requests Nil. 132 and 337 Certificates

132 337

August 2017 57 31

July 2017 70 35

August 2016 67 36

Debtors/Creditors @ 6 September 2017

DEBTORS INFORMATION Invoices Raised

Current Previous Year

Month YTD 17/18

Month YTD 16/17

69 143

83 127

CREDITORS INFORMATION

Payments Made Current Previous Year

Month YTD 17/18

Month YTD 16/17

242 683

411 680

The Work Health & Safety Coordinator attended the following meetings:

Date Meeting

21/08/2017 Council meeting

21/08/2017 WHS inspection of contractor site

23/08/2017 Staff Workshop at Football Club Building

24/08/2017 Stress Elimination Workshop with Barbara Longue & outdoor workers

29/08/2017 Alcohol & Other Drug Presentation – St Helens Neighbourhood House


04/09/2017 WHS inspection of contractor site

06/09/2017 WHS & RM Committee Meeting

06/09/2017 Alcohol & Other Drug Presentation – THRIVE Project


08/09/2017

12/09/2017 Council staff meeting


18/09/2017 Council meeting


During the period of 11 August to 5 September 2017 the following vandalism was reported to Council: Discovered 14 August 2017 Two (2) outdoor lights in front of the Council building have been vandalised and required a contractor to repair. Estimated labour and material cost amounts to $200.00. Discovered 16 August 2017 The street blade sign on Maclean Road, Seymour was stolen. Estimated material and labour cost amounts to $191.00. Discovered 21 August 2017 Attempted fire in Beauty Bay toilet block (2nd time since July) left mark in the centre of the floor and debris. It is assumed that a homeless person may be lighting a fire in the toilet block to stay warm overnight. St Helens Police was notified about the incident and it was enquired if they could patrol the area. Discovered 3 September 2017 One (1) outdoor light in front of the Council building was vandalised /destroyed and requiring a contractor to repair it. Estimated labour and material cost amounts to $100.00. RISK REGISTER QUARTERLY REPORT In accordance with Council’s six (6) monthly (HIGH/EXTREME) and 12 monthly (MEDIUM/LOW) review schedule, the risk register was reviewed in August and September 2017. Executive Summary 121 risks are now listed on the risk register as per 1/6/2017. 1 risk was reviewed by the Communications Officer; 13 risks were reviewed by the General Manager; 1 risk was reviewed by the Building Services Coordinator; 1 risk was reviewed by the Planning Coordinator; 18 risks were reviewed by the HR Manager; 3 risks were reviewed by the Works Department; and 36 out of 121 risks were reviewed, 4 risks were deleted by the HR Manager. 117 risk are now listed on the risk register as per 4/9/2017. CHANGES MADE IT&SM4 - Information Technology & Use of Social Media - Treatment Options: ‘Disabled visitor posts, which allows the public to still comment on a post but not put up their own post’ (wording added). Risk Treatment Plan: ‘Additional officers are able to monitor FB now’ (wording added).


PL/PI30 - Public Liability / Professional Indemnity – Planning Appeals. Possible Cause: Lack of staff knowledge/skill Existing Controls: Training and supervision Residual Risk: ‘Risk remains if employees don't take it serious’ (deleted) and

‘are poorly managed’ (wording added). Treatment Plan: ‘Ensure that employees sign off on this information’ (deleted)

‘receive adequate training’ (wording added). SG14 - Strategy & Governance Risk: ‘Local law enforcement’ (deleted) and ‘State Law Enforcement –

Animal Control’ (wording added). Likelihood: ‘Possible’ changed to ‘Rare’. Risk Rating: Changed to ‘Low’. Action Required: ‘Planned Action Required’ changed to ‘Managed By Routine Procedure’. Date to Review: Changed now to 12 monthly review. N2 – Climate Change. Residual Risk: ‘The risk which (deleted) impact occurs earlier or is more severely (deleted) than it was planned for.’ N10 – Climate Change. Likelihood: ‘Unlikely’ changed to ‘Possible’. Risk Rating: ‘Medium’ changed to ‘High’. Action Required: ‘Planned Action Required’ changed to ‘Prioritised Action Required’. Date to Review: Six (6) monthly review now. RCC1 - Reputation / Consultation / Communication – poor communication with staff. Possible Cause: ‘Inadequate communication strategies and processes’ (wording

added). Existing Controls: ‘Memos, emails, notices’ (wording added). RCC3 - Reputation / Consultation / Communication - not reporting on incidents/accidents. What can happen? Failure to improve (deleted) ‘enforce’ (wording added) so that it doesn’t happen again. RCC5 - Reputation / Consultation / Communication - Risk: Lack of effectively First Aid trained staff (deleted)’ Lack of sufficient training in First Aid’ (wording added) Residual Risk: Risk remains if employee misses out on training due to being too busy at work (deleted) SG9 - Strategy & Governance - Personal/confidential information leaked What can happen? Damage to Council's reputation ‘and possible’ (wording added)

litigation. Residual Risk: Risk remains if employees don't take it serious (deleted) ‘comply with

requirements’ (wording added). Risk Treatment Plan: Enforcement to be established and warnings to be given verbal/written (deleted).


TI1 – Technical Issues – lack of skilled officers. What can happen? Incorrect advice provided (wording added). Possible Cause: Insufficient employee knowledge and skill (wording added). Existing Controls: Training (wording added). Is Risk Credible? Yes (wording added). Treatment Options: Training (wording added). Residual Risk: Staff errors (wording added). Risk Treatment Plan: Adequate supervision (wording added). WIR 2 - Workers / Industrial Relations – new staff Existing controls: ‘Provide suitable training’ (wording added). Is the risk acceptable? ‘Yes’ (wording added). Residual Risk: Risk remains if error is not detected by employee ‘or supervisor’ (wording added) . WIR 3 - Workers / Industrial Relations – resignation of key staff Possible cause: Insufficient salary, professional challenge, ‘retirement’ (wording added) and

or change in personal circumstances. Existing Controls: Performance Reviews, ‘succession planning’ (wording added). Consequences: ‘Minor’ changed to ‘Moderate’. Treatment options: Regular Performance Reviews. Multi-‘skill’ (wording added)

employees to assist in all areas. Develop a Succession Plan. Ensure negotiations proceed satisfactorily.

Residual Risk: Risk remains if employee goes on leave, ‘or leaves unexpectedly’ (wording added). Treatment Plan: Multi ‘skilling’ (wording added) including casual training, etc. WIR 4 - Workers / Industrial Relations – industrial action Residual Risk: Risk remains that employees take industrial action (wording added) strike and deleted wording ‘are unhappy to’. Risk Treatment Plan: Ensure there is no need to ‘take industrial action’ (wording added) and

‘strike’ (deleted) as negotiations take place. WIR 5 - Workers / Industrial Relations – misinterpretation of awards / EBA (added

wording) Treatment Options: ‘No action required. Do not implement a restructure’ (deleted) and ‘On-

going management to avoid need for a restructure’ (wording added). Risk Treatment Plan: ‘Ensure that a restructure does not take place’ (deleted) and ‘Manage

organisation to avoid need for restructure’ (wording added).


WIR 6 - Workers / Industrial Relations Risk: A new type of organisation and structure (deleted) ‘Organisational Restructure’ (added wording). Possible Cause: Restructure not conducted well or with adequate consultation (deleted)

‘communication’ (added wording). Existing Controls: No restructure planned (Deleted) ‘On-going management to avoid need for major restructure’ (added wording). Treatment Options: No action required. Do not implement a restructure. (deleted) ‘On- going management to avoid need for a restructure’ (wording added). Risk Treatment Plan: Ensure that a restructure does not take place. (deleted) ‘Manage organisation to avoid need for restructure’ (wording added). WS23 - Workplace Health & Safety – Workplace Bullying and Harassment. Possible Cause: Lack of HR process (deleted) ‘Poor workplace culture and lack of

action taken when issues raised’ (wording added). Existing Controls: Sound HR (deleted) ‘management’ (added wording) process in place for

‘managing’ (wording added) performance (deleted)’staff conduct’ (wording added) management (deleted).

RISK DELETED RCC7 - Reputation / Consultation / Communication - Incorrect information, lack of information to staff - Risk has been deleted as it is not specific enough to be useful. S1 – Sustainability – Poor HR management. Risk has been deleted as it is not specific enough to be useful. WIR 7 - Workers / Industrial Relations – EA discussions Risk has been deleted as it is covered in WIR4 industrial action. WIR 8 - Workers / Industrial Relations - Employment law changes at Federal level Risk has been deleted as the wages are not set by the Federal Government. NO CHANGES MADE API19 - Assets/Property & Infrastructure Asbestos Containing Material. Reviewed by Building Services Coordinator and no changes made. C&LR1 - Commercial & Legal Relationships - Ill informed decisions by staff and councillors. Reviewed by GM and Executive Assistant and no changes made. C&LR3 - Commercial & Legal Relationships - Legal costs increasing substantially Reviewed by GM and Executive Assistant and no changes made. IT&SM3 - Information Technology & Use of Social Media - Poor management of Council website Reviewed by GM and Executive Assistant and no changes made. N9 - Climate Change - Other Reviewed by GM and Executive Assistant and no changes made.


PM7 - Project Management - Lack of community consultation during project management Reviewed by GM and Executive Assistant and no changes made. RCC2 - Reputation / Consultation / Communication – staff not adhering to agreed procedures. Reviewed by HR Manager and no changes made. SG3 - Strategy & Governance - Conflict of interest in development Reviewed by GM and Executive Assistant and no changes made. SG6 - Strategy & Governance - Non adherence restrictive Reviewed by GM and Executive Assistant and no changes made. SG7 - Strategy & Governance - Lack of action on Council decisions Reviewed by GM and Executive Assistant and no changes made. SG10 - Strategy & Governance- Non-compliance with professional advice Reviewed by GM and Executive Assistant and no changes made. SG18 - Strategy & Governance - Delegation or authority not being met Reviewed by GM and Executive Assistant and no changes made. SG19 – Strategy & Governance - Ramifications of Council decisions Reviewed by GM and Executive Assistant and no changes made. SI1 - Social Inclusion - Lack of transparency in all decision making Reviewed by GM and Executive Assistant and no changes made. WS21 - Workplace Health & Safety Inductions. Reviewed by HR Manager and no changes made. WS25 - Workplace Health & Safety Mental Health. Reviewed by HR Manager and no changes made.


PIVOT TABLES The following pivot tables provide a snap shot of various areas that have changed: 1. All Active Risk Groups/Categories and their associated risk rating

2. Responsible Persons and associated risk rating

3. KPI Data Counter calculates how many days a particular manager is overdue to update the

risk review date.

Count of Risk Id Risk Rating

Status Risk Group Low Medium High Grand Total

Active Assets/Property & Infrastructure 4 5 9

Business Continuity 3 2 5

Climate Change 3 3

Commercial & Legal Relationships 1 2 3

Customer Service 1 1 2

Environmental Conditions 2 2

Financial Management 1 1 2

Information Technology & Use of Social Media 1 2 1 4

Project Management 7 7

Public Liability / Professional Indemnity 8 19 1 28

Reputation / Consultation / Communication 6 1 7

Social Inclusion 2 2

Strategy & Governance 9 8 17

Technical Issues 3 3

Workers / Industrial Relations 6 6

Workplace Health & Safety 8 8 1 17

Grand Total 42 69 6 117

Count of Risk Id Risk Rating

Status Responsible Person High Low Medium Grand Total

Active Building Services Coordinator 3 3

General Manager 1 5 7 13

Manager Community Services 1 2 3

Manager Corporate Services 12 7 19

Manager HR 1 6 10 17

Manager Works & Infrastructure 3 11 16 30

Manager Development Services 7 23 30

Communications Coordinator 1 1 2

Grand Total 6 42 69 117

Status Active

KPI Data Counter (All)

Row Labels Max of KPI Data Counter

Community Services 0

Corporate Services 0

Development Services 0

Governance 0

Human Resources 0

Works & Infrastructure 0

Grand Total 0


4. Number of total risks that are listed in the register for each Department.

Next Review in October 2017 Three (3) risks to be reviewed by the Building Services Coordinator; and Two (2) risks to be reviewed by the Development Services / Planning Coordinator.

Status Active

Row Labels Count of Risk No.

Community Services 3

Corporate Services 19

Development Services 33

Governance 21

Human Resources 11

Works & Infrastructure 30

Grand Total 117


RATES INFORMATION as at 7 September 2017

This financial Year

2017/2018 Rates LeviedAdditional

Rates (Sup Val) Total Rates Penalties Interest

Rate

RemissionsGeneral 6,847,751.29 -3,537.52 6,844,213.77 Waste 1,101,260.00 170.00 1,101,430.00 Wheelie 391,067.10 -1,309.62 389,757.48 Recycling 103,225.00 0.00 103,225.00 Fire 333,669.22 2,019.97 335,689.19 TOTAL 8,776,972.61 -2,657.17 8,774,315.44 - 5,792.30 52,318.07

Last Financial Year

2016/2017 Rates LeviedAdditional

Rates (Sup Val) Total Rates Penalties Interest

Rate

RemissionsGeneral 6,751,786.76 5,302.95 6,757,089.71 Waste 1,083,750.00 -1,638.92 1,082,111.08 Wheelie 387,463.20 156.04 387,619.24 Fire 318,942.86 573.96 319,516.82 TOTAL 8,541,942.82 4,394.03 8,546,336.85 - 3,735.40 54,208.32

Instalments

2017/2018 Instalment

$

Outstanding

$

Outstanding

%12 September 2017 Instalment 1 2,192,572.61 956,141.31 43.61%14 November 2017 Instalment 2 2,194,800.00 1,244,894.76 56.72%6 February 2018 Instalment 3 2,194,800.00 1,262,002.57 57.50%1 May 2018 Instalment 4 2,194,800.00 1,268,826.43 57.81%

TOTAL: 8,776,972.61 4,731,865.07 53.91%

2016/2017 Instalment

$

Outstanding

$

Outstanding

%12 September 2016 Instalment 1 2,137,506.82 1,078,494.63 50.46%14 November 2016 Instalment 2 2,134,812.00 1,344,887.47 63.00%6 February 2017 Instalment 3 2,134,812.00 1,361,797.05 63.79%2 May 2017 Instalment 4 2,134,812.00 1,367,406.82 64.05%

TOTAL: 8,541,942.82 5,152,585.97 60.32%

Discount Discount No. of Total Ratable % of total

2017/2018 84,190.60 1,990 6,461 30.80%2016/2017 74,630.94 2,069 6,459 32.03%

5,792.30 52,318.07

3,735.40 54,208.32


LEGISLATION / STRATEGIC PLAN & POLICIES:

Strategic Plan 2017-2027

Goal Services – To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.

Strategy

Work collaboratively to ensure services and service providers are coordinated and meeting the actual and changing needs of the community.

Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs.

BUDGET AND FINANCIAL IMPLICATIONS:

Not applicable.

VOTING REQUIREMENTS:

Simple Majority.

| 09/17.12.2 Monthly Financial Report 66

09/17.12.2 Monthly Financial Report


OFFICER David Doyle, Finance Manager



Financial Reports

OFFICER’S RECOMMENDATION:

That the following reports for the month ending 31 August 2017 be received:

1. Trading Account Summary 2. Profit and Loss Statements 3. Financial Position 4. Cash Flow 5. Capital Expenditure

INTRODUCTION: Presented to Council are the monthly financial statements. PREVIOUS COUNCIL CONSIDERATION:

Council considers financial reports on a monthly basis.

OFFICER’S REPORT:

The financial statements as shown below show the financial position of Council as at 31 August 2017.


Trading Account Summary

Council's current position for the month ending 31 Aug 2017 is summarised as follows:-

CASH AT BEGINNING OF PERIOD 6,956,171

TOTAL INCOME FOR PERIOD 3,172,614

TOTAL AVAILABLE FUNDS 10,128,785

LESS TOTAL EXPENDITURE 1,282,689

CASH AT END OF PERIOD 8,846,096

OUTSTANDING SUNDRY DEBTORS 60 DAYS & OVER 22,559

N.B. Cashflows in the short term are not equivalent to accounting surplus or deficit and therefore cash flows in the above statement will not necessarily equal figures shown elsewhere in this report.


Break O'Day Council

Income Statement

2017-2018

2016-2017

Actual Year to

Date Actual

Year to Date

Budget 2017-2018 Estimate

INCOME

Rates and Charges 8,613,858 8,709,759 8,694,335 8,735,659

User Charges 934,313 149,433 135,315 772,591

Grants 3,075,143 388,329 388,329 2,892,666

Reimbursements 45,940 2,297 2,250 13,500

Other Income 223,775 8,546 13,500 183,500

Investment Income 863,874 37,303 33,000 719,000

Total Income 13,756,903 9,295,666 9,266,730 13,316,917

Capital Income

Capital grants 1,283,291 96,103 - 3,082,033

Profit or Loss on Sale of Assets -49,540 5,252 5,000 40,000

Total Income 14,990,654 9,397,020 9,271,730 16,438,950

EXPENSES

Employee Expenses 3,934,591 824,203 891,626 4,837,195

Materials and Services 4,655,976 554,139 690,839 4,195,515

Depreciation and amortisation 3,359,005 562,757 567,469 3,405,211

Other expenses 1,603,486 120,500 127,121 720,161

Total Expenses 13,553,058 2,061,598 2,277,055 13,158,082

FAGs in advance 1,377,088 Net Operating Suplus\(Deficit) 1,580,933 7,234,067 6,989,675 158,835

Net Suplus\(Deficit) 2,814,684 7,335,422 6,994,675 3,280,868


Profit & Loss Statement

2017-2018

Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

1600 Revenues

1611 General Rate (1,399) 6,844,214 6,845,289 6,845,289 100%

1612 Waste Charges - 1,101,430 1,091,230 1,091,230 101% 1613 Fire Levy - 335,689 332,279 332,279 101% 1614 Tips & Transfer Stations 9,458 17,616 20,404 122,424 14% 1615 Recycling Charges - 103,225 71,000 71,000 145% 1616 Early Settlement Discounts (54,701) (82,173) (55,000) (115,696) 71% 1617 Wheelie Bin Charges (1,390) 389,757 389,133 389,133 100%

Total Rates (48,032) 8,709,759 8,694,335 8,735,659 100%

Environmental Health

1622 Inspection Fees 10 10 1,000 6,000 0% 1623 Health/Food Licence Fees and Fines (590) (330) 1,000 14,000 -2% 1624 Immunisations - 5 - 1,000 1%

Total Environmental Health (580) (315) 2,000 21,000 -1%

Municipal Inspector

1631 Kennel Licences - - - 1,200 0% 1632 Dog Registrations 1,544 4,700 4,000 50,100 9% 1633 Dog Impoundment Fees & Fines - 164 417 2,500 7% 1634 Dog Replacement Tags 10 15 - -

1635 Caravan Fees and Fines 208 53,208 48,500 50,000 106% 1636 Fire Abatement Charges - - - 2,000 0% 1637 Infringement Notices 1,082 396 2,833 17,000 2%

Total Municipal inspector 2,844 58,482 55,750 122,800 48%

Building Control Fees

1641 Building Fees 3,153 4,850 5,000 30,000 16% 1642 Plumbing 5,185 7,610 6,667 40,000 19% 1643 Building Search Fees - - 200 1,200 0% 1644 Permit Administration 3,485 5,885 2,000 12,000 49% 1645 Building Inspections 5,759 9,123 6,667 40,000 23% 1647 Certificates of Likely Compliance 2,864 4,768 3,667 22,000 22% 1651 Development Application Fees 4,350 5,680 7,500 45,000 13% 1653 Subdivision Fees 260 260 583 3,500 7% 1654 Advertising Fee 6,040 8,460 7,000 42,000 20% 1655 Adhesion Orders - 210 83 500 42% 1656 Engineering Fees - 428 333 2,000 21% 1658 Illegal Building Fees - - 167 1,000 0%


Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

Total Planning And Building Control Fees 31,096 47,274 39,867 239,200 20%

Government Fees Levies

1661 B.C.I Training Levy 2,878 3,784 5,000 30,000 13% 1662 Building Permit Levy 1,439 1,892 2,833 17,000 11% 1663 132 & 337 Certificates 9,736 18,620 11,667 70,000 27%

Total Government Fees Levies 14,053 24,296 19,500 117,000 21%

Investment Income

1671 Interest Income 11,578 23,126 22,000 137,000 17% 1674 Guarantee Fees - TasWater - - - 30,000 0% 1675 Tax Equivalents - TasWater 14,177 14,177 11,000 110,000 13% 1676 Dividends - TasWater - - - 442,000 0%

Total Investment Income 25,755 37,303 33,000 719,000 5%

Sales Hire and Commission

1681 Sales 3,314 3,432 2,802 140,100 2% 1682 Commission - 157 330 16,491 1% 1683 Equipment Hire 9 18 - -

1684 Facilities and Hall Hire 2,019 3,819 900 45,000 8% 1685 Facilities Leases 1,402 12,191 14,000 70,000 17% 1686 Public Liability Blanket Cover 18 18 - -

1687 History Room Other Income 60 60 167 1,000 6%

Total Sales Hire and Commission 6,822 19,695 18,198 272,591 7%

Other Income

1761 Late Payment Penalties inc Interest 1,846 4,155 6,000 100,000 4% 1763 Heavy Vehicle Contributions - - - 38,500 0% 1765 Private Works 445 931 3,333 20,000 5% 1766 Cemetery 1,391 3,459 4,167 25,000 14%

Total Other Income 3,682 8,546 13,500 183,500 5%

Reimbursements

1771 Collection Costs - - 333 2,000 0% 1773 Workers Comp. Recoveries 1,870 1,870 250 1,500 125% 1774 Training Fees Re-imbursements 180 180

-

1775 Roundings (1) (2) - - 1776 Miscellaneous Reimbursements 8 249 1,667 10,000 2%

Total Reimbursements 2,056 2,297 2,250 13,500 17%

-


Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

Gain or Loss on Sale of Assets

-

1781 Profit or Loss on Sale of Assets 5,252 5,252 5,000 40,000 13%

Total Gain or Loss on Sale of Assets 5,252 5,252 5,000 40,000 13%

Grant Income

Operating Grants

-

1792 Financial Assistance Grant 363,384 363,384 363,384 2,732,946 13% 1794 State Grants - Other - - - 106,220 0% 1794 Learner Driver Mentor Grant

16,945 16,945 19,000 89%

1794 DPIPWE - Lottah to Poimena Rd

-

1796 Asset Mgmt Planning

-

- 1796 NRM Facilitator - 8,000 8,000 34,500 23%

Total Operating Grants 363,384 388,329 388,329 2,892,666 13%

Capital Grants

1791 Roads to Recovery - - - 882,033 0% 1791 Old Tasman Hotel

25,000 0%

1791 Wattle Creek Bridge

75,000 0%

1791 Mountain Bike Trails

1,600,000 0% Federal Govt contribution

1793 State Grants - Other - 16,103 - 1793 Green Valley Creek Bridge 80,000 80,000 - -

1793 Mountain Bike Trails

500,000 0% State Govt contribution

Total Capital Grants 80,000 96,103 - 3,082,033 3%

Total Revenue 486,331 9,397,020 9,271,730 16,438,950 57%

Expenses

Employee Costs

1811 Salaries and Wages 221,124 554,160 640,703 3,331,657 17% 1812 On Costs 104,978 263,673 247,140 1,482,839 18% 1813 Overtime Payments 2,805 6,370 3,783 22,700 28%

Total Employee Costs 328,907 824,203 891,626 4,837,195 17%

Energy Costs

1851 Electricity 13,426 26,368 51,662 198,700 13%

Total Energy Costs 13,426 26,368 51,662 198,700 13%


Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

Materials and Contracts

1861 Advertising 120 6,260 7,725 46,350 14%

1863 Bank Charges - GST 2,375 3,496 4,033 24,200 14% 1864 Books Manuals Publications 497 1,017 798 4,790 21% 1865 Catering 951 1,715 2,350 14,100 12% 1866 Bank Charges - FREE 71 143 333 2,000 7% 1867 Computer Hardware Purchase 53 53 1,667 10,000 1%

1868 Computer Software Purchase 87 87 - - 1869 Computer Internet Charges 190 335 425 2,550 13%

1870 Computer Licence and Maintenance Fees 4,212 50,427 80,000 203,000 25%

1871 Commission Paid 1 1

- 1872 Corporate Membership 92,664 116,814 85,000 146,990 79%

1873 Debt Collection 1,489 1,489 2,667 16,000 9% 1876 Stock Purchases for Resale 2,510 8,791 2,000 45,000 20%

1890 Equipment Hire and Leasing - 4,845 6,333 38,000 13%

1891 Equipment Maintenance and Minor Purchases 590 1,351 2,950 17,700 8%

1893 Internet Billpay Costs 584 584 1,167 7,000 8% 1895 Licensing and Licence Costs 397 10,857 18,000 38,350 28%

1896 Land and Building Rental or Leasing Costs - - - 17,600 0%

1897 Materials 6,205 16,286 45,633 273,800 6%

1898 Phone Calls Rental Fax 3,729 4,224 7,234 43,406 10% 1899 Postage/Freight 6,025 6,266 4,002 24,010 26% 1900 Printing/Laminating - 3,990 3,400 20,400 20% 1901 Property Insurance - 80,725 76,430 76,430 106% 1902 Room Hire - - 117 700 0% 1904 Royalties and Copyright Licences - - 833 5,000 0% 1905 Stationery 602 1,142 1,333 8,000 14% 1906 Water and Property rates Payable - 202 - 51,800 0%

Total Materials and Contracts 123,353 321,101 354,431 1,137,176 28%

Contractor Costs

1971 Contractors 40,435 58,258 59,580 567,200 10%

1972 Cleaning Contractors 1,978 16,668 28,392 170,350 10% 1973 Waste Management Contractors 16,659 48,129 91,998 981,315 5%

Total Contractor Costs 59,073 123,055 179,970 1,718,865 7%


Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

Professional Fees

1992 Audit Fees 1,500 1,500 750 36,000 4% 1993 Legal Fees 1,680 3,292 4,750 28,500 12% 1994 Internal Audit Fees - - 1,167 7,000 0% 1995 Revaluation Fees- Municipal only - - 2,333 28,000 0% 1996 Professional Fees - Grant funded - - 6,458 77,500 0% 1997 Professional Fees - Strategic Projects - - - 125,000 0% 1998 Other Professional Fees 21,207 42,396 46,651 279,904 15%

Total Professional Fees 24,387 47,188 62,109 581,904 8%

Plant Hire

2101 Plant Hire - Internal 46,990 111,668 160,083 960,500 12% 2102 Plant Hire - External - - 917 5,500 0% 2103 Registration and MAIB - - - 33,778 0% 2104 Insurance Premiums - 21,445 23,200 23,200 92% 2105 Plant Repairs and Maintenance 4,805 16,947 16,633 99,800 17% 2140 Plant Hire Recovered (49,828) (137,286) (188,750) (1,132,500) 12% 2141 Fuel 11,000 22,380 24,750 148,500 15% 2142 Fuel Credit - (1,885) (1,667) (10,000) 19%

Total Plant Hire 12,968 33,270 35,167 128,778 26%

Government Fees and Levies

2255 Fire Levy - - - 332,279 0% 2257 Building Permit Levy - 1,983 2,500 15,000 13% 2258 Land Tax - - - 52,813 0% 2259 Training Levy - 1,174 5,000 30,000 4%

Total Government Fees and Levies - 3,157 7,500 430,092 1%

Depreciation

2304 Depreciation Historical Assets 14 28 28 168 17% 2305 Depreciation Buildings 17,495 34,990 35,452 212,710 16% 2306 Depreciation Roads and Streets 143,882 287,764 287,764 1,726,585 17% 2307 Depreciation Bridges 36,708 73,416 73,417 440,500 17% 2308 Depreciation Plant & Equipment 23,310 48,336 50,104 300,622 16%

2310 Depreciation Stormwater Infrastructure 27,658 55,316 55,317 331,900 17%

2311 Depreciation Furniture 16,414 32,548 34,227 205,362 16% 2312 Depreciation Land Improvements 13,289 26,694 27,561 165,364 16% 2313 Amortisation of Municipal Valuation 1,833 3,666 3,600 22,000 17%

Total Depreciation 280,603 562,757 567,469 3,405,211 17%


Month Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

% of Annual Budget

used Comments

Other Expenses

2401 Interest Payable 29,683 29,683 32,000 349,332 8% 2404 Grants and Community Support Given 6,500 9,000 12,000 135,100 7% 2405 Rate Remissions - 52,318 53,000 55,000 95% 2407 Waiver of Fees and Lease etc 100 1,075 - -

2409 Council Member Expenses 801 1,658 3,000 18,000 9% 2410 Council Member Allowances 13,383 26,766 27,121 162,729 16%

Total Other Expenses 50,466 120,500 127,121 720,161 17%

Total Expenses 893,182 2,061,598 2,277,055 13,158,082 16%

FAG's received prior year in advance

Net Surplus\(Deficit) before Capital amounts (492,103) 7,234,067 6,989,675 158,835

Capital Grants 80,000 96,103 - 3,082,033

Profit or Loss on Sale of Assets 5,252 5,252 5,000 40,000

Net Surplus\(Deficit) (406,851) 7,335,422 6,994,675 3,280,868


Profit And Loss Statement

2017-2018

Month Actual

Year to Date Actual

2017-2018 Budget

Comments

Business & Corporate Services Total Investment Income 25,755 37,303 719,000

Total Sales Hire and Commission 250 259 6,000 Total Reimbursements (0) (0) - Total Capital Grants - 16,103 - Total Revenue 26,005 53,665 725,000

Total Employee Costs 55,105 140,190 824,177 Total Energy Costs 61 1,307 5,800 Total Materials and Contracts 69,833 200,911 472,080 Total Contractor Costs 186 685 7,900 Total Professional Fees 810 1,328 49,000

Total Plant Hire 133 2,441 12,100 Total Government Fees and Levies - - 180 Total Depreciation 13,518 26,757 220,900 Total Expenses 139,647 373,619 1,592,137

Net Surplus\(Deficit) before Capital Income (113,642) (336,057) (867,137) Net Surplus\(Deficit) (113,642) (319,954) (867,137)

Development Services Total Environmental Health (580) (315) 21,000

Total Municipal inspector 1,003 54,003 59,000 Total Planning And Building Control Fees 31,096 46,846 237,200 Total Government Fees Levies 14,053 24,296 117,000 Total Sales Hire and Commission - 107 1,300 Total Gain or Loss on Sale of Assets 8,236 8,236 - Total Operating Grants - 8,000 34,500 Total Revenue 53,807 141,173 470,000

Total Employee Costs 58,115 144,767 854,839 Total Materials and Contracts 237 5,371 37,910 Total Contractor Costs - 144 17,000 Total Professional Fees 203 15,606 169,400 Total Plant Hire 1,065 3,370 14,128 Total Government Fees and Levies - 3,157 45,000 Total Depreciation 409 818 18,420 Total Other Expenses 100 1,075 1,000 Total Expenses 60,129 174,307 1,157,697



Month Actual

Year to Date Actual

2017-2018 Budget

Comments

Community Services Total Operating Grants - 16,945 47,720

Total Revenue - 16,945 47,720

Total Employee Costs 16,142 44,286 386,268 Total Materials and Contracts 472 658 28,950 Total Contractor Costs - - 25,000 Total Professional Fees 9,640 11,480 8,000 Total Plant Hire 97 3,262 10,750 Total Depreciation 1,366 3,626 23,184 Total Other Expenses 6,500 9,000 134,100 Total Expenses 34,217 72,313 616,252

-


Works and Infrastructure Total Rates 8,068 1,612,028 1,673,787

Total Municipal inspector 1,841 4,480 63,800 Total Planning And Building Control Fees - 428 2,000 Total Sales Hire and Commission 3,661 16,278 160,000 Total Other Income 1,836 4,390 83,500 Total Reimbursements 2,058 2,058 1,500 Total Gain or Loss on Sale of Assets (2,985) (2,985) 40,000 Total Operating Grants 196,629 196,629 1,475,305 Total Capital Grants 80,000 80,000 3,082,033 Total Revenue 291,110 1,913,307 6,581,924

Total Employee Costs 142,028 355,113 2,057,756 Total Energy Costs 13,366 23,814 187,900 Total Materials and Contracts 8,529 33,738 404,470 Total Contractor Costs 58,877 121,838 1,664,115 Total Professional Fees 1,858 3,932 134,004 Total Plant Hire 11,657 22,203 86,500 Total Government Fees and Levies - - 48,354 Total Depreciation 261,581 524,098 3,119,959 Total Other Expenses 29,683 29,683 349,332 Total Expenses 527,577 1,114,417 8,052,390

-

Net Surplus\(Deficit) before Capital Income (316,467) 718,889 (4,552,499) Net Surplus\(Deficit) (236,467) 798,889 (1,470,466)


Month Actual

Year to Date

Actual 2017-2018

Budget Comments

Visitor Information Centre, History Room and Tourism Total Sales Hire and Commission 2,911 3,052 92,000

Total Revenue 2,911 3,052 92,000

Total Employee Costs 8,509 21,517 115,705 Total Energy Costs - 1,247 5,000 Total Materials and Contracts 2,734 9,102 49,700 Total Contractor Costs 10 389 4,850 Total Professional Fees 9,500 9,561 9,000 Total Plant Hire 15 90 - Total Government Fees and Levies - - 1,600 Total Depreciation 871 1,742 10,446 Total Expenses 21,639 43,648 196,301

-


Governance and Members Expenses Total Rates (56,101) 7,097,730 7,061,872

Total Sales Hire and Commission - - 13,291 Total Other Income 1,846 4,155 100,000 Total Reimbursements (1) 239 12,000 Total Operating Grants 166,755 166,755 1,335,142 Total Revenue 112,499 7,268,879 8,522,305

Total Employee Costs 49,008 118,330 598,450 Total Materials and Contracts 41,548 71,320 144,066 Total Professional Fees 2,375 5,282 212,500 Total Plant Hire - 1,904 5,300 Total Government Fees and Levies - - 334,958 Total Depreciation 2,858 5,716 12,302 Total Other Expenses 14,184 80,742 235,729 Total Expenses 109,973 283,294 1,543,305

-

Net Surplus\(Deficit) before Capital Income 2,526 6,985,585 6,979,001 Net Surplus\(Deficit) 2,526 6,985,585 6,979,001


Month Actual

Year to Date

Actual 2017-2018

Budget Comments

Council Total Total Rates (48,032) 8,709,759 8,735,659

Total Environmental Health (580) (315) 21,000 Total Municipal inspector 2,844 58,482 122,800 Total Planning And Building Control Fees 31,096 47,274 239,200 Total Government Fees Levies 14,053 24,296 117,000 Total Investment Income 25,755 37,303 719,000 Total Sales Hire and Commission 6,822 19,695 272,591 Total Other Income 3,682 8,546 183,500 Total Reimbursements 2,056 2,297 13,500 Total Gain or Loss on Sale of Assets 5,252 5,252 40,000 Total Operating Grants 363,384 388,329 2,892,666 Total Capital Grants 80,000 96,103 3,082,033 Total Revenue 486,331 9,397,020 16,438,950

Total Employee Costs 328,907 824,203 4,837,195 Total Energy Costs 13,426 26,368 198,700 Total Materials and Contracts 123,353 321,101 1,137,176 Total Contractor Costs 59,073 123,055 1,718,865 Total Professional Fees 24,387 47,188 581,904 Total Plant Hire 12,968 33,270 128,778 Total Government Fees and Levies - 3,157 430,092 Total Depreciation 280,603 562,757 3,405,211 Total Other Expenses 50,466 120,500 720,161 Total Expenses 893,182 2,061,598 13,158,082

Net Surplus\(Deficit) before Capital Income (486,851) 7,234,067 158,835

Capital Income 80,000 101,354 3,122,033 Net Surplus\(Deficit) (406,851) 7,335,422 3,280,868


Financial Position

2017-2018

2016-2017

Actual Year to Date

Actual Year to Date

Budget 2017-2018

Budget

Current Assets

Cash 7,231,061 8,846,096 7,245,626 3,466,111

Receivables 1,067,395 5,883,576 6,312,351 600,000

Inventories 137,844 143,037 120,000 120,000

Other Current Assets 79,587 19,293 30,000 30,000

Total Current Assets 8,515,887 14,892,003 13,707,977 4,216,111

Non Current Assets

Property Plant and Equipment 137,793,902 137,824,010 137,838,126 137,332,754

Investment in TasWater 33,285,899 33,285,899 33,285,899 33,285,899

Other Non Current Assets 50,392 63,800 74,000 74,000

Total Non -Current Assets 171,130,193 171,173,709 171,198,025 170,692,653

Total Assets 179,646,080 186,065,711 184,906,002 174,908,765

Current Liabilities

Payables 1,586,243 923,200 1,333,108 850,000

Interest Bearing Liabilities 312,292 289,179 289,179 326,296

Provisions 664,164 672,244 584,822 584,822

Total Current Liabilities 2,562,699 1,884,623 2,207,110 1,761,118

Non Current Liabilities

Interest Bearing Liabilities 7,651,611 7,651,611 7,651,611 9,151,610

Provisions 520,964 520,964 382,913 382,913

Total Non Current Liabilities 8,172,575 8,172,574 8,034,524 9,534,523

Total Liabilities 10,735,274 10,057,197 10,241,633 11,295,641

Net Assets 168,910,806 176,008,514 174,664,369 163,613,124

EQUITY

Accumulated surplus 27,196,620 31,512,801 30,168,656 25,648,325

Asset revaluation reserve 141,015,979 143,813,516 143,813,516 137,509,604

Other reserves 698,207 682,197 682,197 455,195

TOTAL EQUITY 168,910,806 176,008,514 174,664,369 163,613,124

Other Reserves - detailed separately 698,207 684,426 684,426 455,195

Employee Provisions 1,185,128 1,193,208 967,735 967,735

Unallocated accumulated surplus 5,347,726 6,968,463 5,593,465 2,043,181

Total cash available 7,231,061 8,846,096 7,245,626 3,466,111

Note: This reflects the cash position and does not include Payables and Receivables


Other Reserves

2017-2018

Other Reserves

1/7/2017 Reserves new

2017-2018 Reserves used

2017-2018 Remaining 2017-

2018

Public Open Space Binalong Bay 3,362

3,362

Ansons Bay 2,229

2,229

Beaumaris 4,907

4,907

Scamander 23,398

23,398

St Helens 27,452

27,452

St Marys 3,750

3,750

Stieglitz 6,752

6,752

Total Public Open Space 71,850 - - 71,850

General Reserves Community Development 12,500

12,500

137 Trust Seizures 238,805

238,805

Total General Reserves 251,305 - - 251,305

Grant Proceeds Reserve Roads to recovery 62,937

62,937

Georges Bay/Parnella Landslide 165,847

(5,737) 160,110

26Ten Community Grant 31,370

31,370

Learner Driver 21,804

(3,410) 18,394

Projectors for Stadium 14,000

14,000

St Marys Flood Risk Management $40k Grant 21,923

(4,634) 17,289

Public Toilet at Poimena, Blue Tier Regional 9,919

9,919

Asset Management Planning (LGAT) 5,000

5,000

Safer Communities 27,252

27,252

Community Infrastructure Fund Grant 15,000

15,000

Total Grant Reserves 375,052 - - 13,781 361,271

Total Other Reserves 698,207 - - 13,781 684,426


Estimated Cash Flow

2017-2018

2016-2017 Actual

Year to Date Actual

Year to Date Budget

2017-2018 Budget

CASH FLOWS FROM OPERATING ACTIVITIES

RECEIPTS

Operating Receipts 15,337,523 4,550,101 4,131,112 13,316,917

PAYMENTS

Operating payments 9,924,853 2,401,615 2,125,479 9,752,871

NET CASH FROM OPERATING 5,412,670 2,148,485 2,005,633 3,564,046

CASH FLOWS FROM INVESTING ACTIVITIES

RECEIPTS

Proceeds from sale of Plant & Equipment 334,365 5,252 5,000 239,000

PAYMENTS

Payment for property, plant and equipment 6,217,559 611,692 1,972,956 11,837,735

Payments for financial assets 30,000

NET CASH FROM INVESTING ACTIVITIES (5,913,194) (606,440) (1,967,956) (11,598,735)

CASH FLOWS FROM FINANCING ACTIVITIES

RECEIPTS

Proceeds from borrowings - - - 1,500,000

Capital Grants 959,691 96,103 - 3,082,033

PAYMENTS

Repayment of borrowings 298,900 23,112 23,112 312,292

NET CASH FROM FINANCING ACTIVITIES 660,791 72,990 (23,112) 4,269,741

NET INCREASE (DECREASE) IN CASH HELD 160,267 1,615,035 14,565 (3,764,949)

CASH AT BEGINNING OF YEAR 7,070,793 7,231,061 7,231,061 7,231,060

CASH AT END OF PERIOD 7,231,060 8,846,096 7,245,626 3,466,111


Capital Expenditure

2017-2018

Project Code Details

Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

PLANT & EQUIPMENT

Replacement of the following vehicles

CF015 Nissan Pathfinder R52 4x4 Auto - - 36,000 36,000

CF016 Replace 1281 Work Health & Safety Coordinator - - 36,000 36,000

CF017 Toyota Hilux 4x4 SR5 Diesel Dual Cab 49,952 49,952 48,000 48,000

CF018 Subaru Forester Wagon 2.0 D-S Manual - - 42,000 42,000

CF020 1276 Kubota Mower 60in - - 32,000 32,000

CF021 Subaru Forester Wagon 2.0 D-S Manual - - 85,000 85,000

CF022 1032 JCB Backhoe - - 155,000 155,000

CF023 1226 Ute 2WD Tipper - - 27,000 27,000

CF024 1293 Wagon 4WD - - 47,000 47,000

CF010 Ford Ranger 4x4 XL (Replaced 1299) 40,464 40,464 40,000 40,000

CF011 1019 Stirling 10 Yrd - - 180,000 180,000

CF012 1040 Mitsubishi Triton 2wd single cab white - - 38,000 38,000

Other plant

CE040 Temporary Site Fencing - - 5,000 5,000

CF030 Virtual Fence - - 10,000 10,000

CF031 Additional Security Camera - St Helens Depot - - 10,000 10,000

CF032 Loader for St Helens WTS - - 180,000 180,000

CF033 Outboard motor - - 2,000 2,000

CF040 Small Plant - - 2,500 2,500

CF034 Mower Trailer - - 10,000 10,000

CF005 Water Tank - 3,000lt 2,192 2,192 2,500 2,500

CE010 1012 Komatsu Grader GD555 - - -

CE015 1026 Ute 2WD Tipper - - -

CE020 1319 Mitsubishi Canter Truck - - -

CE030 1321 Mitsubishi Fuso Canter - - -

CE005 1316 Hyundai TQ3 Iload - - -

CE035 1322 Subaru Forester Wagon 2.0D-L CVT - - -

CD005 1313 Mitsubishi Fuso Fighter Tipper - - -

CD010 Replace Ford Ranger 4X2 Single Cab - - 24,025 24,025

CD030 Replace Toro Z Master Deck Mower 60" - - -

CE047 Defibrillator x 2 - - -

CE048 Stihl Pole Saw - - -

TOTAL PLANT & EQUIPMENT - 24,025 988,000 1,012,025



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

FURNITURE & IT

CF055 Printers/Copiers - - 3,000 3,000 VIC

CD730 Hall Furniture Replacement - - 6,000 6,000

CE085 Additional sit down/stand up desks - - 2,000 2,000

CE060 IT - Server Upgrades - - 30,000 30,000 Server/ switches

CF060 St Marys Hall Projector System - - 22,000 22,000

CE065 IT - Major software upgrades - - -

CE070 Planning & Reporting Software - - 35,000 35,000

CE075 Asset Management Software - - 35,000 35,000

CE055 Break O Day Community Stadium - Furniture - - 48,000 48,000

Catering furniture and equipment

CE080 Desktop/Laptops/Monitors - 11,186 20,000 20,000

7 desktops, 1 laptop, monitors

CE045 GPS Unit - - -

CE760 Heat Pump for Server Room - - -

CE056 Break O'Day Community Stadium - Projectors - - 0 0

CE090 Printers x 2 Finance - - -

CE095 Display Cabinet Tas Myrtle - History Rooms - - -

CE096 Interpretive Banners - History Rooms - - -

TOTAL FURNITURE & IT - 11,186 70,000 131,000 201,000

BUILDINGS

CF705 Weldborough Amenities - - 110,000 110,000

CF710 PAL System - Aerodrome Lighting 7,710 7,710

CE705 Portland Hall Upgrades - - 3,330 20,000 23,330

Disabled Toilet Addition & New Portico

CE710

Break O Day Community Stadium - Renovation of Existing Changerooms/Kiosk Fit Out - - 19,500 30,000 49,500

Addition Capital works improvement to commence work towards kitchen and plumbing + Carry forward funds

CE720 Break O Day Community Centre - Kiosk Design 889 3,241 -

CC810

St Helens Sports Complex Football Club Changeroom Facillity - Stage 1 Contingency - 138 62,830 62,830

CB895 St Marys Toilet Block Replacement - - 95,890 95,890

CD725 Mathinna Shower and Toilet Block - - -

CE725 Beaumaris Toilet Block & BBQ 14,129 50,591 73,030 73,030

CD840 Pyengana toilet and shower block - - -



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

CE755

BBQ Shelter at St Marys Rec Ground & Demolition Conceptual considerations for existing buildings that have reached end of useful life - - 5,000 30,000 35,000

Construction Phase

CD815 Wrinklers Lagoon, Scamander - toilet block design 136 136 4,400 85,000 89,400

Construction Phase

CE735 Fingal Sports Complex Toilet Block Demolition - - 5,000 5,000

CD715 Annual Repainting Program - ongoing - - 10,000 10,000

CD720 Annual Asbestos removal Program - - 15,000 15,000

Refer to Asbestos Management Plan

CD750 Annual Lock replacement program - 238 10,000 10,000

Refer to Jacksons quotation

CE745 Bus Shelter opposite Surfside Hotel, Beaumaris - - -

CE740 Council - Solar Panels Installation - 6,985 39,440 25,000 64,440

CE750 Airport Hangers - 85 -

CC730

Old Tasmanian Hotel Upgrades in Accordance with Conservation Management Plan - 554 - 50,000 50,000

Annual commitment to Heritage upgrades and renovations + grant funding pending

CD705 Depot/Storage Yard Improvements - - -

CD745 Break O’Day Multi-Purpose Indoor Stadium - Stage 2 - - -

CC750 Titley Shack Improvements - - - -

CD870 Tully St subdivision - - -

CE765 7 x Wireless CCTV Cameras (Installation) - - 0 0 Grant $27k

CE770 Workspace Renovations - History Rooms - - 0 0 Grant $30k

TOTAL BUILDINGS 15,155 61,968 308,420 385,000 693,420

PARKS, RESERVES & OTHER

CE715 Break O Day Community Centre - External Upgrades - - 10,000 10,000

Design Engineering

CF810 Fingal Cemetery Master Plan - - 20,000 20,000 Implement master plan

CE815 Mathinna Cemetery Master Plan 980 4,594 20,000 20,000

CE820 Street furniture & signage - - 20,000 20,000

CE825 Streetlighting - LED Implementation - - 200,000 166,000 366,000

Mountain Bike Trails - - 2,350,000 2,350,000

Grant funding of $2.1M

CE805 Kirwans Jetty - - 7,500 7,500

CE810 Replace Harbour Point sign - Binalong Bay - 58 -

CD807 Blue Derby Mountain bike trail - minor works - - -



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

Operating

St Marys Rivulet

Flood Prevention

Works near Flat

Bridge - - 40,000 40,000

CE830 School crossing at Circassian and Grant Streets - - -

CC831 Lions Park - Car Park, Lighting, Playground, Paths - - -

CD816

Street Furniture Upgrade, Walking Track and associated works - Scamander Reserve - - -

CD810 Stieglitz Beach BBQ - 7,333 -

CC848 Beaumaris Park Design and Planning - - -

CD830 Jetty Upgrades - Moulting Bay - - 110,000 110,000

CB810 Trail of the Tin Dragon - - -

CB810C Trail of the Tin Dragon - Weldborough Carpark - - -

CF805 Walkway - Forshore/Parnella - - 0 0

CF815 Scamander Reserve Playground - Replacement - - 10,000 70,000 80,000

Annual Program

CE835s Stieglitz Playground - - -

CE835f St Helens Foreshore playground fence - - -

-

TOTAL PARKS, RESERVES & OTHER 980 11,985 367,500 2,656,000 3,023,500

ROADS

STREETSCAPES

CE140 Main Street & Storey Street St Marys - PART 2 1,036 1,102 500,000 500,000

Main Street East of bridge - engineering design & construction

CF105

Fingal

- - 20,000 20,000

Replace existing kerb & footpaths - design work (particularly intersection re outstands, trees, etc)

CC140 Cecilia Street (St Helens) - - 15,000 15,000

Bayside section (Circassian St down) and intersection with esplanade - engineering design

CE110 Scamander entrance at Wrinklers - - 100,000 100,000

TOTAL STREETSCAPES 1,036 1,102 100,000 535,000 635,000



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

FOOTPATHS

CF110 Stieglitz - St Helens Point Road (Chimney Heights to Jetty Road link) (0.08km) - - 14,000 14,000

Estimated 80m of 1.5m wide concrete footpath.

CF115 St Helens - Penelope Street (Tasman Highway to Big4 Caravan Park) - - 54,000 54,000

Estimated 300m of 1.5m wide concrete footpath.

CF120 St Helens shopping centre footpaths - - 15,000 15,000

CF125 Medea Cove Footpath/Road options - - 25,000 25,000 Investigation & design

CE115 Binalong Bay - 36 Main Road to Bayview Ave Intersection - - -

CE120 Hilltop Drive, Binalong Bay (Main Rd/Reserve St) 3,761 5,436 -

CE125

St Marys - Gray Road - create msising link between school and gravel path before Royles Road - - -

CE130 St Helens - Footpath access to Sports Complex 600 1,935 -

CE135 Annual replacement of damaged footpaths - - 15,000 15,000

CD105 Binalong Bay Foreshore Master Plan inc Titley Shack Surrounds - - 5,640 5,640

TOTAL FOOTPATHS - - 5,640 123,000 128,640

KERB & CHANNEL

CE160 St Helens Point Road (Parnella) - - 100,000 100,000 200,000

CE165 Treloggen Drive, Binalong Bay 3,802 3,802 58,000 58,000

Install K&G on high-side to stop stormwater flow across road and damaging road pavement - Stage 2

CF155 Andrews Court, Binalong Bay - - 24,000 24,000

CE155 Wattle Drive, Scamander - 24,772 27,890 15,000 42,890

CE170 Fletchers Court, Binalong Bay - - 23,000 23,000 CC155 Young Street, St Helens 302 302 82,000 18,000 100,000 CD165 Tully St, St Helens Kerb - - 5,000 5,000

TOTAL KERB & CHANNEL 4,104 28,875 237,890 215,000 452,890

RESHEETING

CF310 Anchor Road, Pyengana - - 25,000 25,000

Minor resheet - Start to end; 4.9km

CF315 Eddystone Point Road, Eddystone - - 30,000 30,000 1.5 km worst sections

CE320 Lottah Road, Goshen - 11,462 75,000 75,000 Start to end; 7.5km



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

CF305 Ansons Bay Road, Ansons Bay 9,562 24,032 94,000 94,000 4.7km-6 year annual cycle

CF320 North Ansons Bay Road, Ansons Bay - - 64,000 64,000 3.2km-6 year annual cycle

CF325 Upper Scamander Road, Scamander - - 20,000 20,000 1.0km-6 year annual cycle

CF330 Upper Esk Road, Mathinna - - 0 0

CF335 Old Highway, Seymour 5,410 5,410 10,000 10,000

Irishtown/Germantown/ Dublintown Roads - - 30,000 30,000

1.5km-10 year annual cycle

- - -

To be allocated - - -

CE310 Eddystone Point Road, Ansons Bay - - -

CE305 North Ansons Bay Road - - -

CF340 Irish Town Road, St Marys - - 0 0

CF345 German Town Road, St Marys - - 0 0

CF350 Dublin Town Road, St Marys - - 0 0

Mathinna Plains/Upper Esk/Roses Tier/Tyne Roads 60,000 60,000

3.0km-8 year annual cycle

CD305 Mathinna Plains Road - - 24,000 24,000

CD310 Tyne River Road - - 49,770 49,770

CD315 Roses Tier Road - - 70,000 70,000

CE325 Upper Scamander Road, Scamander - - -

TOTAL RESHEETING 14,971 40,904 143,770 408,000 551,770

RESEALS -

To be allocated - - 525,000 525,000

CD410 Fletcher Court, Binalong Bay - - -

TOTAL RESEALS - - - 525,000 525,000

ROADS OTHER

Dig Outs - to be allocated 300,000 300,000

CE530 Jason Street, St Helens Dig Out - - 20,000 20,000

CF505 Atlas Drive, St Helens Retaining Wall 2,000 2,000 7,500 7,500

Engineering Design

CE505 Kismet Place - - -

CE510 Penelope Street - - -

CE515 Reids Road - - -

CE520 Binalong Bay Road - - -

CE525 Falmouth Street - - -

CE535 Scamander Tip Road - - -

CE540 Scamander Avenue - - -

CE545 Upper Scamander Road - - -

CD510 Lawry Heights - - -

CD515 Binalong Bay Road - - -

CD520 Upper Esk Rd - - -

CD517 Ansons Bay Rd Digout - - -



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

CD522 Gardens Rd Digout - - -

CE555 Binalong Bay Road - Causeway - Boomgates - - -

-

Road Reconstruction -

CF510 West St, St Helens Seal - - 40,000 40,000

CF515 Gardens Road - Widening & Drainage - - 200,000 200,000

CE550 Seal section of road into the St Marys Recreation Ground - - -

CD525 Reconstruct and seal Forest Lodge Road section - - -

CD530 Reconstruct and seal St Helens Point Road section (top Akaroa Hill) - - -

CD540 St Columba Falls Road - - -

CC555 Parnella Landslip Area Stage 1 & 2 3,038 5,738 167,270 167,270

Mangana (Intersection of Argyle & Elizabets Sts - - -

TOTAL ROADS OTHER 5,038 7,738 167,270 567,500 734,770

ROADS TOTAL 29,509 85,989 654,570 2,373,500 3,028,070

BRIDGES

CF205 B1244 Ransons River (Fitzgeralds Rd, Goulds Country) - - 240,700 240,700

CF210 B1532 Workers Creek FO (Upper Scamander Rd) 85 85 179,800 179,800

CE204 B7002 Wattle Creek (upper Scamander Road) 85 85 222,500 222,500

Install/upgrade traffic barriers to 3 bridges - - 130,000 130,000

CE201 B2379 Green Valley Creek (Harefield Road, St Marys) 45 25,301 217,790 217,790

CE202 B4696 BOD River Tributary (Harefield Rd, St Marys) 330 22,055 142,800 142,800

CE203 B5316 St Patricks Creek (Cloverbanks Road, St Marys) 45 21,217 221,660 221,660

CC203 B1941 Golden Fleece Rivulet (Argonaut Road, St Helens) - 242,360 332,290 332,290

CC210 B1946 Cornwall Road Bridge - - -

CD210 B0693 Tyne River Bridge - - -

CD212 B3256 Sling Pot Creek Bridge - - -

CD202 B3040 Tyne River (Upper Esk Road) - - -

CD203 B407 Tyne River (Upper Esk Road) - - -

CD201 B1128 Scamander River (Ryans Road) 102 265 -

CC205 B2117 - St Marys Rivulet - - 14,000 14,000

TOTAL BRIDGES 693 311,371 928,540 773,000 1,701,540



Month Actuals

Year to Date

Actual

2016-2017 C/F

Budget

2017-2018

Budget

Total Budget

2017-2018 Comments

STORMWATER

CF655 Beauty Bay Access Track Improvements - - 6,000 6,000

Install channel for access track from car park to walking track.

CE655 Minor Stormwater Jobs 168 4,807 50,000 50,000

CF655 Parnella Stormwater - - 250,000 1,000,000 1,250,000

Accelerated works program loan

CF660 Annie St, St Helens Stormwater - - 185,000 185,000

CE660 Alexander St, Cornwall (installation of main & connection of side entry pits) - - 30,000 30,000

CE665 Steel Street, Scamander - - -

CE675 Tasman Highway SEPs and UG pipe beside Pelican Sands - - -

CE670 Thomas Street, Scamander - - - -

CE680 Four Mile Creek - - -

CD655 Implement SWMP priorities 3,170 12,169 70,000 70,000

CD660 Alexander Street - Cornwall - - -

CD665 Sunrise Court - 418 -

TOTAL STORMWATER 3,338 17,394 350,000 1,241,000 1,591,000

WASTE MANAGEMENT

CF610 Fingal WTS Retaining Wall Replacement - - 130,000 130,000

Retaining wall over waste bin needs replacement for safety reasons.

CF605 MGB's to Implement Recycling 394 5,971 240,000 240,000 CE605 St Helens Waste Oil Facility Replacement 154 154 - -

CE610 St Marys WTS Retaining Wall Replacement - - 160,000 160,000

CE615 Scamander WTS Retaining Wall Reinforcement - - 52,000 52,000

CE620 Rehabilitation of former Stieglitz Tip - 5,355 2,500 2,500

CE625 Rehabilitation of former Binalong Bay Tip - - 2,680 2,680

CC605 St Helens WTS Retaining Wall & Platform - - -

CD605 Scamander WTS Retaining Wall Safety Investigation - - -

CE630 Cardboard Compactor - - -

CD610 Landfill Investigations - - - -

WASTE MANAGEMENT TOTAL 548 11,480 214,680 372,500 587,180

Total Capital expenditure 150,541 611,692 2,917,735 8,920,000 11,837,735

| 09/17.12.3 Visitor Information Centre Report 90

09/17.12.3 Visitor Information Centre Report





Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Visitor Information Centre. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: Staff Movements: No recent changes Meetings Attended/Other information: Businesses are showing considerable interest in the St Helens VIC only option for brochure space. Merchandise is being ordered, received, bar coded, etc in preparation for the busier times that hopefully are not far away. History Room Curator provided the following additional information:

August was Locals month: Free entry for all locals into the History Room this month. We had 12 locals take advantage of this freebie month with 16 coming in to visit the volunteers on duty and have a Devonshire Tea with them in the Backroom on the 18 August.

Archivists Society of Australia Workshop: This was held on 26th August 2017 in the Backroom of the St Helens History Room. Margaret Mason-Cox, Historian/Archivist from Hutchins school was the presenter. We had two (2) Library Technicians attend also. There were seven (7) in attendance.

Frozen Specimens: Two (2) specimens, a Boobok Owl and a Little Forest Bat are with the taxidermist.

Aboriginal Bark Canoe: This was donated to the History Room by the St Helens District High School and is currently stored in the container at the Depot until such time that we can incorporate the item into our displays.

Community Infrastructure Funding: Met with Monty East from the East Design company in Hobart regarding this project on 28 August 2017.


Display Case: A second hand display case has been purchased. This was collected at the end of July and is now located within the Backroom. Depot has been contacted regarding testing and tagging of the electrics of the unit and this will be done in November 2017.

Museums Standards Project: Have submitted this first module of work to Arts Tasmania. Met with Veronica Macno, Roving Curator from Arts Tasmania on Tuesday 5 September 2017 regarding further projects and Workbooks two (2) and three (3) from the Museums Standards project.

Nikon Negative Scanner: This was repaired by Hartland Camera Repairs in Perth WA and is now back on site.

‘From Over The Seas’: Next travelling exhibition on Migration courtesy of the Maritime Museum of Tasmania is due September 2017. Display banners were collected on Tuesday 29 August 2017.

Statistics: Door Counts:

Month/Year Visitor Numbers Daily Average History Room

August 2006 1,009 32.55 225

August 2007 1,059 34.16 194

August 2008 1,140 36.77 Unavailable

August 2009 812 26.19 159

August 2010 879 28.35 43

August 2011 746 24.06 92

August 2012 707 22.81 30

August 2013 779 25.13 30

August 2014 958 30.90 51

August 2015 961 31.00 38

August 2016 881 28.42 35

August 2017 843 27.19 37

Revenue 2017/2018:

Month VIC Sales HR Entry HR Donations

July 2,892.45 176.00 0.00

August 1,519.80 119.00 59.70

Revenue 2016/2017:

Month VIC Sales HR Entry HR Donations

July 1,753.85 373.00 67.40

August 2,305.20 182.00 40.10

September 5,028.86 390.00 126.25

October 5,674.50 636.00 173.50

November 7,843.85 609.00 157.00

December 4,603.00 435.00 61.50

January 10,232.40 634.00 163.50

February 11,412.70 816.00 204.00

March 10,907.75 809.00 184.45

April 5,017.30 391.00 143.10

May 3,634.70 365.00 100.00

June 2,244.76 136.00 35.50


LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2017-2027 Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors. Strategies

Create a positive brand which draws on the attractiveness of the area and lifestyle to entice people and businesses’ to live and work in BOD.

Annual Plan 2017-2018 Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors. Key Focus Area

Tourism – Broadening, lengthening and improving the visitor experience through development of attractions and activities; promotion and signage; and great customer service.

Assess and improve the customer experience delivered through the St Helens Visitor Information Centre.

BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 09/17.12.4 Request for Rate Remission – 14 Mangana Road, Fingal 93

09/17.12.4 Request for Rate Remission – 14 Mangana Road, Fingal

ACTION DECISION PROPONENT Council Officer


FILE REFERENCE 6413332


Request from Ratepayer

OFFICER’S RECOMMENDATION: That in accordance with the provisions of s.129 of the Local Government Act 1993, Council approve a remission as requested for the property known as 14 Mangana Road, Fingal identified as PID 6413332. INTRODUCTION: Council has received correspondence from Malahide Golf Club requesting a remission for the general rate 2017/2018. Due to the nature of the charge, a request is required annually to remit this charge. PREVIOUS COUNCIL CONSIDERATION:

Previous remission of general rate granted 2015/2016 and 2016/2017. OFFICER’S REPORT: The Secretary of the Malahide Golf Club has written requesting a remission of the general rate due to the Club struggling to meet their financial needs. There is course upkeep, maintenance, renovations and clubhouse maintenance, which is undertaken as much as possible by volunteers. A remission was approved for the general rate in 2015/2016 and 2016/2017 due to financial hardship. The Club endeavours to keep the facility up and running as a benefit to Fingal and neighbouring communities by providing recreational and social options. However, due to limited membership the Club continues to experience financial difficulties. No additional financial reports or information has been provided. Council’s Rate Remissions and Exemptions Policy allows for the option of remitting the general rate, if Council believes that the property provides a community benefit. LG011 (4). STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017-2027 Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors.

| 09/17.12.4 Request for Rate Remission – 14 Mangana Road, Fingal 94

Strategy Support and encourage innovation and growth in the economy through local leadership; infrastructure provision; support services and customer focussed service delivery. Annual Plan 2017/2018 Not applicable. LEGISLATION & POLICIES: Section 129 of the Local Government Act 1993 Rate Remissions and Exemptions Policy LG011 (4) BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: An amount of $794.00 to rates remissions. VOTING REQUIREMENTS: Absolute Majority.

| 09/17.12.5 Request for Rate Remission – Lot 4 Tasman Highway, St Helens 95

09/17.12.5 Request for Rate Remission – Lot 4 Tasman Highway, St Helens



FILE REFERENCE 2275542


Request from Ratepayer and Council correspondence

OFFICER’S RECOMMENDATION: That in accordance with the provisions of s.129 of the Local Government Act 1993, Council not approve a remission as requested for the property known as Lot 4 Tasman Highway, St Helens identified as PID 2275542. INTRODUCTION: Council has received correspondence from the property owners requesting a remission for service charges and fire levy, and a discretionary rates remission for the general rate. PREVIOUS COUNCIL CONSIDERATION:

No previous consideration. OFFICER’S REPORT: The North East Tasmania Land Trust Incorporated (NETLT) has recently taken over land at Lot 4 Tasman Highway, St Helens. The property is 3,000 m², with a classification of Vacant Residential and zoning of Environmental Management. NETLT have requested a remission for the total rates on the following basis;

The organisation is a registered charity.

Has deductible gift recipient status.

The property is land tax exempt.

The intention is to keep this block and maintain it as a reserve. The organisation likens this land to the Winifred Curtis reserve, in addition to this they believe their status as a charitable organisation would allow them an exemption under section 87(1)(d) of the Local Government Act 1993 – “land or part of land owned and occupied exclusively for charitable purposes”. The land in question is not occupied, therefore does not qualify for an exemption under this section of the Act. There is no conservation covenant over the land. Several properties owned by similar environmental organisations do not receive any remission of rates or service charges.


STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017-2027 Goal Economy - To foster innovation and develop vibrant and growing local economies which offer opportunities for employment and development of businesses across a range of industry sectors. Strategy Support and encourage innovation and growth in the economy through local leadership; infrastructure provision; support services and customer focussed service delivery. Annual Plan 2017/2018 Not applicable. LEGISLATION & POLICIES: Section 129 of the Local Government Act 1993. Rate Remissions and Exemptions Policy LG011 (4). BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: An amount of $738.40 to rates remissions should Council approve a full remission. VOTING REQUIREMENTS: Absolute Majority.


| 09/17.12.6 Policy Review – EP09 Public Health Warnings (Sewage Spill) 98

09/17.12.6 Policy Review – EP09 Public Health Warnings (Sewage Spill)





Draft Policy – EP09 Public Health Warnings (Sewage Spill)

OFFICER’S RECOMMENDATION: That Policy EP08 be accepted without amendment. INTRODUCTION: Council has a schedule for regular review of Policies. This Policy is now due for review according to that Schedule, being three (3) years since the last review. PREVIOUS COUNCIL CONSIDERATION: Adopted 21 October 2013 – Minute 10/13.14.7.269. Amended 21 August 2014 – Minute No 08/14.11.9.234. This specific matter has been considered at a Council Workshop. OFFICER’S REPORT: Council has a schedule for regular review of Policies. This Policy is now due for review according to that Schedule, being three (3) years since the last review. No amendments have been identified as necessary for this Policy. STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017 – 2017 Goal Environment – To balance our use of the natural environment to ensure that it is available for future generations to enjoy as we do. Strategy Undertake and support activities which restore, protect and access the natural environment which enables us to care for, celebrate and enjoy it. LEGISLATION & POLICIES: As identified in the Policy.


BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.



| 09/17.12.7 Policy Review – LG30 Public Interest Disclosure 102

09/17.12.7 Policy Review – LG30 Public Interest Disclosure



FILE REFERENCE 17/14278


Draft Policy LG30 – Public Interest Disclosure Advice of approval of the draft policy from the Ombudsman

OFFICER’S RECOMMENDATION: That Council adopt Policy LG30 Public Interest Disclosure as amended. INTRODUCTION: Council has very recently amended this Policy as per the review schedule. The Ombudsman has undertaken a review of the guidelines and has required the Policy be amended to suit the revised guidelines. PREVIOUS COUNCIL CONSIDERATION: Adopted 19 March 2012 – Minute No 03/12.15.4.069. Amended 17 March 2014 – Minute No 03/14.11.15.060. Amended 21 August 2014 – Minute No 08/14.11.8.233. Amended 19 April 2017 – Minute No 04/17.12.6.90. This specific amendment has been considered at a recent Council Workshop. OFFICER’S REPORT: Council has very recently amended this Policy as per the review schedule. The Ombudsman has undertaken a review of the guidelines and has required the Policy be amended to suit the revised guidelines. The wording of this Policy is directed by the Ombudsman and any review also must be approved by the Ombudsman, this approval has been granted. The amendments do not materially change the intent of the Policy but are extensive and throughout the document. STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017 – 2017 Goal Services - To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.


Strategy Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs. LEGISLATION & POLICIES: The Public Interest Disclosures Act 2002. BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: Nil. VOTING REQUIREMENTS: Simple Majority.






























| 09/17.13.1 Works and Infrastructure Report 133

09/17.13.0 WORKS AND INFRASTRUCTURE

09/17.13.1 Works and Infrastructure Report


OFFICER Wayne Polden, Works Supervisor



Nil

OFFICER’S RECOMMENDATION: That the report be received by Council. INTRODUCTION: This is a monthly summary update of the works undertaken through the Works and Infrastructure Department for the previous month and a summary of the works proposed for the coming month, and information on other items relating to Council’s infrastructure assets and capital works programs. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:

Motion Number Meeting Date Council Decision Comments

04/17.8.5.82 19 April 2017 That council investigate the need for improvements of parking arrangements and possible expansions of parking areas in Scamander.

No action yet.

05/17.13.3.115 15 May 2017 That Council authorises the Works Department to make an application to the Department of State Growth (DSG) to change the linemarking on St Helens Point Road between Aerodrome Road and Chimney Heights to a single continuous white line using thermoplastic lines, including cats eye reflectors and that council allocates the budget to undertake the work if it is approved by DSG.

This won’t be actioned until the Parnella stormwater project is substantially completed.



07/17.8.1.151 17 July 2017 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council engage in public consultation regarding the possibility of staggering the opening days of the Fingal and St Marys tips, so there is greater accessibility in the area on more days.

No action yet.

COMPLETED REPORTS: Nil. FACILITIES ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Monthly preventative maintenance inspections.

Maintenance work on various buildings, as picked up in preventative inspections.

August 2017 Completed Works September 2017 Programmed Works

General facilities maintenance.

Routine Building checklist inspections.

Routine playground checklist inspections and repairs as required.

Complete painting St Marys football clubrooms.

General facilities maintenance.

Routine Building checklist inspections.

Routine playground checklist inspections and repairs as required.

TOWNS AND PARKS ROUTINE MAINTENANCE UPDATE Standard monthly activities:

Programmed town maintenance in all areas


Mowing/ground maintenance all areas.

Garden maintenance St Helens.

Edging of paths and kerb/channel.

Landscaping works around cricket nets Scamander sports centre.

Removal of five (5) trees – Tully Street avenue.

Stump removal in Fingal.

Garden maintenance St Helens.

Edging of paths and kerb/channel.

Mowing/ground maintenance all areas.

Removal of blackberries in Medea St, St Helens.


WASTE MANAGEMENT

August 2017 Completed Works September 2017 Programmed Work

Polystyrene recycling trial continued at St Helens WTS (initiative of the Northern Tasmanian Waste Management Group).

Drum muster training conducted with four (4) WTS attendants and team leader.

WHS inspections undertaken at all WTS.

Construction of new waste oil facility at St Helens WTS. (50% grant from Northern Tasmanian Waste Management Group).

Ground water and surface water monitoring conducted at Scamander & St Helens WTS as per EPA requirements.

Site clean-up – Scamander & St Helens.

Fridge degassing.

ROADS ROUTINE MAINTENANCE UPDATE


Road Maintenance

Maintenance grade

Morty’s Carpark

Cecilia Street

Medeas Cove Road

Beaumaris Avenue

Skyline Drive

Upper Scamander Seymour township

Maintenance Works

Monthly boat ramp inspections and cleaning.

Sealed road patching all areas.

Attended to Customer Service Requests as required.

Footpath repairs in town area and edging.

Weed spraying around walkways and footpaths.

Road side drainage St Columba Falls Road.

Road Maintenance

Maintenance grade

Several roads around St Marys area

Mt Nicholas Road

Frodsley

Heffords Road

Leona Road

Fingal Streets

Mathinna area

Edge breaks asphalted Fourmile Creek with gravel shouldering to follow

Bridge bypasses to be installed late September for Harefield bridge replacements

Maintenance Works

Monthly boat ramp inspections and cleaning.

Sealed road patching all areas.

Attend to Customer Service Requests as required.

Footpath repairs in town area and edging.

Weed spraying around walkways and footpaths.

Start work on foreshore stabilisation O’Connors Beach area.

Minor stormwater work near the “Stables” market area St Marys to be undertaken.

Upgrade culvert that frequently washes out Lennox Street Cornwall.

Minor stormwater work back of grandstand building St Marys.

Drainage works to continue St Columba Falls Road and progressing to Kohls Road and Powers Road


CAPITAL WORKS

Projects in bold and italic denotes previously completed.

All work completion dates are subject to inclement weather and latent conditions. Extensions of time can also be caused by changes in the scope of works and by delays caused by council or other authorities like Telstra, TasWater, TasNetworks and NBN.

Project August 2017 September 2017

Golden Fleece Rivulet Bridge Replacement, Argonaut Road.

Bridge completed and opened for traffic.

Sealing of road approaches (late October).

Parnella storm water. Work commenced. Works continuing.

2016/2017 Bridge Program. St Marys Bridge Replacement Package – VEC Civil Engineering Commencement of Cloverbanks

bridge - Harefield bridges pushed back until late September.

Beaumaris Toilet Block. Will be completed.

Hilltop Drive footpath. Stage completed.

Annual Re-sheet Program. Re-sheet undertaken on Old Highway Seymour.

Minor Stormwater works. Upgrade S/W infrastructure St Marys- two (2) sites.

Upgrade stormwater infrastructure.

Mathinna Cemetery master plan. Trees planted. 2nd stage will commence (concrete paths for lawn cemetery). New gates will be installed.

Wattle Drive Scamander Kerb & Channel.

2nd stage will be constructed.

Young Street kerb & channel. Commenced. Installation of new kerb and channel on eastern side of street to be completed

Street furniture upgrades and new. Install new seats and bins St Marys Main Street - stock ordered.

WEED MANAGEMENT REPORT Following up on previous treatments as well as checking whether treatments worked remain a high priority. North Ansons Bay Road which was treated in June was reviewed and treatment was successful. A check on Seymour mulched area, to review regrowth and/or new plants indicated further treatment will not be necessary for another few months. Other follow up areas included:

Pampas grass in Scamander and St. Marys

Bluebell Creeper at Jeanneret

Spanish Heath on Reids Road, which required additional treatment Continued spraying sections of Spanish heath along Reids road – working back towards St. Helens. Outdoor works crew completed a weed project focusing on African boxthorn on Medeas Cove Road.


Received a number of phone calls from the public and got information regarding locations of weeds from the outdoor crew, which were followed up and investigated. Attended staff workshop. Met with Todd Dudley regarding progress of Stieglitz tip rehabilitation and advice on weed treatment and methodology on a Council managed public open space. Developed a template for Quarry Weed Management. Weed of the month – Mirror Bush and a reminder to landowners to keep an eye out for Boneseed. LEGISLATION / STRATEGIC PLAN & POLICIES:


Goal Infrastructure - To provide quality infrastructure which enhances the liveability and viability of our communities for residents and visitors.

Strategy

Be proactive infrastructure managers by anticipating and responding to the growing and changing needs of the community and the area.

Work with stakeholders to ensure the community can access the infrastructure necessary to maintain their lifestyle.

Develop and maintain infrastructure assets in line with affordable long-term strategies.


Not applicable.


Simple Majority.

| 09/17.13.2 Animal Control Report 138

09/17.13.2 Animal Control Report


OFFICER Municipal Inspector



Nil


That the report be received by Council.

INTRODUCTION:

This is a monthly update for animal control undertaken since the last meeting of Council.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

This is a monthly update of the complaints and work that has been done and the action that has been taken for each complaint for the month of August 2017:

10 August 2017

St Helens Patrol.

Animal Control Officer issued a verbal warning to a man walking his golden Retriever off lead in Tully Street, St Helens. Dog was also pooing on the naturestrip.

Scamander Patrol.

Conducted various property inspections: o Bel-Air Crescent, Beaumaris hand delivered a registration letter and discussed micro

chipping with the owner. Two (2) dogs found present at the property. o Quail Street, St Helens hand delivered notice to register to owner and gave seven

(7) days to register before infringements will be issued. Two (2) dogs found present at the property.

o Quail Street, St Helens. No one at home and found a Bull Terrier X present at property.

o Argonaut Road, St Helens spoke to owner who is going to come in and register dogs within seven (7) days. Found two (2) Border Collie X dogs present at the property.

o Elephant Pass Road, St Marys found ten (10) adult dogs present of mixed small breeds mostly Poodle X Maltese. Dog Control Officer spoke to the owner and explained that she will need to register all dogs and apply for a kennel licence.

Animal Control Officer went to a property in Tully Street, St Helens to discuss registration of owners dog and check for micro chipping. No chip present and gave owner 14 days to register and microchip.

Animal Control Officer spoke with a resident from Mathinna about cattle wandering from a property that wasn’t properly fenced into the river causing erosion. Referred this issue to


Councils NRM Facilitator who contacted resident and explained that this is not really a Council issue and that he should contact the owner of the other property and discuss issue.

Animal Control Officer went to a property in Brown Street, Fingal no owners home and found a very aggressive Border Collie present, left registration letter.

17 August 2017

St Helens Patrol.

Animal Control officer spoke to a concerned resident about the welfare of a dog from Gardiners Creek Road, St Marys he thinks the elderly owner maybe in hospital. Called into the property and checked on owner and dog. Elderly lady and Shetland sheep dog both present inside the house. Owner explained she had a visit to hospital and the dog is not used to her being away. There were people coming in everyday to feed and tend to the dog.

Animal Control Officer spoke with an employee of the post office in St Marys who reported an incident of a dog coming out of a property in Irish Town Road, St Marys when owner opened the gate to let his friend in and chasing her motor bike down the road. Called into the property but no one was at home and found the dog sitting on the deck who showed no interest. Spoke to complainant who advised that the dog owner had been in to check she was OK and that the dog was only interested in the bike and nothing like this had ever happened before with this dog.

St Marys Patrol.

Falmouth Patrol.

Scamander Patrol.

Went to a property in Quail Street, St Helens to see if resident’s dog had a bark collar. No one was at home will call again next week.

24 August 2017

Animal Control Officer received a call from a gentleman, calling on behalf of several St Marys residents, complaining about geese wandering around the community causing a nuisance and being aggressive and also traffic hazards on a daily basis. Council has been getting mixed feedback on the geese with some people liking them and some not. Situation to be monitored.

Animal Control Officer received a report of wandering dogs at night in Beaulieu Street, St Helens. Rang owner of dogs and left a message.

Animal Control Officer spoke to a resident from Gardens Road, Binalong Bay who reported when he got home on 19 August he found his dog had a fish bin attached to his collar (the collar had been removed from the dog and a fish bin attached and placed back on the dog). He advised the dog was very distressed and he had reported the incident to the police but had not heard back from them. Animal Control Officer suggested he install security cameras to get proof of who is coming onto this property.

Animal Control Officer went to a property in Peron Street, Stieglitz to check on three (3) registered dogs at the property and owners not having a kennel licence. The dogs sometimes get locked in a shed and bang at the door causing excessive noise annoying the neighbours. The issue was discussed with one of the dog owners. The dog owners mother came out of the house and was good to deal with advising she will sort out the kennel licence.

Animal Control Officer went to a property in Tully Street, St Helens and issued owner with last verbal warning to register and advised he must sort something out today by 4.00pm otherwise infringements will be issued. Owner later came into office and arranged with staff to pay within seven (7) days – Monitor.


Animal Control Officer received a call from a resident in Douglas Court, St Helens to advise some neighbouring dogs had escaped their yard and were out the front of her place. When Animal Control Officer arrived the dogs were back in their own yard. A friend of the owners had collected the dogs and repaired the fence where they had escaped from. Complainant spoke about excessive barking when owners leave the dogs home alone. Issued owners with a caution notice for dogs at large and also bark abatement notice. Bark collars to be purchased within 21 days and fitted to dogs when they are left by themselves.

Animal Control Officer conducted a property check again in Bel-Air Crescent, Beaumaris. Issued a 14 day notice to owner to register her two (2) dogs.

Animal Control Officer received a call from the daughter of the dog’s owner from Peron Street, Stieglitz. It was explained to her why her mother needed the kennel licence and she advised she was going to help her mother with the process.

30 August 2017

Animal Control Officer had a meeting with Council staff regarding changes to the Dog Management Policy. Existing and new exercise areas, prohibited areas and signage.

Conducted a bark monitor at a property in Tasman Highway, St Helens owner and dog not present at property.

Animal Control Officer spoke to a resident from Simeon Place, Akaroa about a black & white cross breed dog wandering onto his property. This has happened a few times now over the last couple of months. Animal Control Officer asked the complainant to take a photo of the dog.

Stieglitz Patrol.

Akaroa Patrol.

Binalong Bay Patrol.

St Marys Patrol.

Animal Control Officer called into a property in Talbot Street, Fingal and issued owner a verbal warning to register her dogs.



Goal Environment - To balance our use of the natural environment to ensure that it is available for future generations to enjoy as we do.

Strategy Ensure the necessary regulations and information is in place to enable appropriate use and address inappropriate actions.


Not applicable.


Simple Majority.

| 09/17.14.1 Community Services Report 141

09/17.14.0 COMMUNITY DEVELOPMENT

09/17.14.1 Community Services Report


OFFICER Chris Hughes, Manager Community Services


ASSOCIATED REPORT AND DOCUMENTS

Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the Community Services Department. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:


09/13.13.6.256 16 September 2013

That Council under Section 178 of the Local Government Act 1993 authorise the General Manager to sell Certificate of Title Volume 228953 Folio 1 (Fingal Tennis Court) situated at 17 Grant Street, Fingal.

Council to advertise for Expressions of Interest in 2016. Advertisement being drawn up – to be advertised in August.

03/15.7.4.59 16 March 2015 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies. That Council erect signs at the entrance to each of the towns in our Municipality which are on tourist routes. These signs to read “Welcome to St Helens” etc. and the “Welcome to” part to be in Chinese as well as English. Most European visitors speak fairly good English but this is not the case with the increasing numbers of Chinese.

A report will be provided to a Council Workshop for consideration. Contact made with the East Coast Regional Tourism Organisation to see whether they will be looking at this issue when addressing township signage. East Coast Regional Tourism Organisation have advised that they will be looking into signage and they will address the issue around welcoming messages. Still waiting for information to be provided by the East Coast Regional Tourism Organisation.



05/15.13.4.135 18 May 2015 1. Increase General Manager’s delegation for waiver of fees from $350 to $750.

2. That a review of the leased facilities is undertaken within the next financial year with a view to charges being applied.

Delegations updated. To be reviewed in 2017.

12/15.13.2.330 14 December 2015

That Council place on hold the development of a Multicultural Strategy for the Break O’Day Municipality but link an action to future Council Strategic Plan.

Deferred until Council develops the new Strategic Plan.

03/16.8.1.50 21 March 2016 A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting and consider any advice as required from relevant State Agencies: A report from the potential user groups on an event sign for the stadium on the corner of Tully and Young Streets St Helens.

To be referred to the Stadium Special Committee for consideration in due course. Event screen signage to be established in the Foyer which will be visible from outside. Meeting held but item deferred until we had a full attendance of the steering committee.

12/16.14.7.289 12 December 2016

That Council approve this site as the located for the steam engine, that being the grassed area in front of the LINC building - as shown in the below image.

Awaiting completion of painting of steam engine before placement is undertaken.

02/17.8.2.23 20 February 2017 1. That Council rescind its motion 12/16.14.4 refusing the request to take over the lease of Jetty 020815 from the existing lessee and enter into a new lease arrangement with Crown Land Services for this jetty located between Beauty Bay and Kirwans Beach once all repairs works have been undertaken in accordance with the instructions provided by Crown Land Services to the current lessee.

2. That Council take over the lease of Jetty 020815 from the existing lessee and enter into a new lease arrangement with Crown Land Services for this jetty located between Beauty Bay and Kirwans Beach once all repairs works have been undertaken in accordance with the instructions provided by Crown Land Services to the current lessee.

Process has commenced with Crown Land Services – awaiting confirmation from Crown Land Services that all works as previously identified have been completed by present lessee. Crown have advised that works have been completed – Council has completed paperwork and forwarded to Crown Land Services – waiting on notification from Crown that transfer has been completed



03/17.8.2.56 20 March 2017 That Council work with local service providers, to support, advocate and where necessary, lobby for a retention of the funding for preventative clinical, and allied health services, in the Break O’Day municipality.

Ongoing

06/17.14.2.138 26 June 2017 That Council work with the St Helens and St Marys District High School in relation to the painting of the Cosmic Egg located on St Helens Foreshore with Council to cover the cost of the work.

Emails forwarded to commence process.

06/17.14.3.139 26 June 2017 That Council extend their current lease area of the Binalong Bay Foreshore to include Grants Lagoon and Skeleton Bay to the high tide water mark.

Conversations have commenced in relation to request to extend lease.

COMPLETED REPORTS:


08/17.14.2.188 21 August 2017 That Council not provide a financial contribution to Tim Crawshaw to assist with his planned exhibition at White Sands scheduled for November 2017 to March 2018.

Completed.

08/17.14.3.189 21 August 2017 That Council provide a financial contribution in the sum of $300 to assist the St Marys District High School send three (3) teams to the Tasmanian School Chess Championships.

Completed.

Council Community Grants/Sponsorship 2017-18:

Council Sponsorship

Funding for BEC Directory 2,000

Community car donation 2,500

St Helens Girl Guides - Sangaree 2,500

St Helens Marine Rescue 3,000

Suicide Prevention Golf Day 1,000

Council Community Grants/Sponsorship 2017-18

Community Services

Community Grants 30,000

Youth Services 8,000

Misc Donations & Events 7,500

School Prizes 1,000


Community Event Funding

Seniors Day 3,000

Australia Day Event 4,000

Swimcart 1,000

St Helens Athletic Carnival 2,500

Carols by Candlelight 1,600

St Helens Car Show (including Woodchopping) 6,000

Fingal Valley Coal Festival 2,000

Pyengana Endurance Ride - 500

Game Fishing 2,000

Marketing Greater Esk Tourism 2,500

Volunteer Week 2,500

Break O'Day Woodcraft Guild 2,500

Wrapped in St Marys 1,000

Bay of Fires Art Prize 10,000

Bay of Fires Market 4,000

St Marys Memorial Service funding 500

St Marys Community Car & Bike show 2,000

East Coast Masters Golf Tournament 1,500

RSL Womens Auxiliary State Conference 1,000

Updates on current projects being managed by Community Services: Safer Community Meeting & Network Meeting- Standing Item Minutes will be provided to Councillors on receipt of same. Mountain Bike Trail – Poimena to Bay of Fires – Standing Item Council is currently working through the process to complete a Reserve Activity Assessment (RAA) – World Trail and ECOtas have revisited the proposed alignments and made alterations to same. We are currently finalising flora and fauna reports in relation to the new trail alignments. A further assessment of the draft trail alignment has been walked by an Aboriginal Heritage Officer to ensure that the trail does not encroach on any aboriginal heritage – we are currently waiting on the report. Mountain Bike Trail – St Helens MTB Network Trail – Standing Item Council is currently working through design works for the proposed Trail Head and meeting with stakeholders eg., land owners to work through any issues that may be identified by the proposed design. Once these designs have been finalised, preparation will commence on the RAA document as required by PWS.


Events Community Services team have been supporting the committees of the following groups with their events in relation to assistance with planning and delivery of same: Planning:

Shell Questacon Science Circus;

St Helens Regatta Rocks on;

Triathlon;

National Qualifier – World XPD Series; and

St Helens Hospital Auxiliary Progressive Dinner. Leaner Driver Program This program has continued to support our youth and disengaged, unlicensed drivers in not only gaining their licences, but also addressing issues of social isolation, lack of self-confidence and self-worth. There are three (3) new Mentors who have commenced driving hours for the month of August. We now have six (6) active mentors on the books with one (1) generous mentor attending to two (2) middle aged learners (Mathinna and St Marys) every Friday, which is a big help! A big thank you to those in our community who volunteer their valuable time to assist with this program:

We currently have six (6) Mentors on the books.

There was a huge increase in learners for August, the numbers went from 18 reported for July to 27 active Leaners and two (2) now on the waiting list, this has also increased the driving hours to a record number of 109.25 hours for the month of August.

Results for the month: Two (2) Learners passed their International Changeover, Two (2) Learners failed her Provisional Licence for minor errors which is put

down the nerves; Two (2) learners passed their Provisionals; and Two (2) passed their L2 assessments.

Employment: Another Learner whom achieved her Licence has now scored herself a full time dream job at Tourism Tasmania, which takes the employment number to two (2) full time jobs for the calendar year. In fact the Mentee who gained her dream job, was so appreciative of her life change (from the program) that she quoted the following:

‘As I got older I was getting more and more anxious about even the thought of driving. I felt unreliable, isolated and was constantly depending on others. I put myself down that I couldn’t do something that seemed so simple to others. The program broke learning down into achievable pieces, built my confidence and even gave me enthusiasm to learn! After passing my Ps test (a huge achievement for me) I have new confidence and independence and am now working in my dream job. The program taught me not only to drive, but also to be proud of small progress. I owe such a huge thanks to BOD Council and the people that volunteer their time to make this possible.’


Facebook posts for the month: the post below was uploaded for a period of 3 hours with a reach of 1,108 people, which is more than 85% of Councils facebook posts over much longer periods of time.

Youth Advisory Committee The Youth advisory Group have not met since the last reporting period, however have been working through and now submitted an application for a Road Safety Grant of $5000 for development of a Road Safety Campaign targeting reckless, drink and drug driving for the young road users of Break O’Day. The project is in partnership with:

Tasmania Police, St Helens Sub-Division.

St Helens Ambulance Service.

St Helens State Emergency Service.

A volunteer victim of a tragic road accident.

St Helens and St Marys District High Schools.

A video production specialist.

Community volunteers.


26 TEN

It was great to catch up with our new literacy coordinator this month. Polly Fowler is very keen to work together with 26TEN to reach as many people as possible that need assistance with their reading, writing or maths. We will be delivering a 26 Steps Awareness Workshop during October. This workshop is designed to explain the impact of low literacy on individuals and on the Tasmanian community, the extent of the issue and what is being done to support adult literacy. The session also raises awareness and introduces organisations and community groups to ways they can get involved.

We have also spoken with a considerable amount of people in our region that left school confident about their skills but changes in our workplaces and everyday life since then have placed new pressures on them. The 26TEN network wants to see plain English become the communication choice throughout Tasmania. Being able to understand and act on a document the first time you read it creates a more efficient working environment with less mistakes and complaints to sort out. We are currently investigating ways to transform our communications into a plain language because Plain English is not easy to write, it takes time and practice to do it well – but the rewards are great.

We have a very keen group of literacy volunteers in our area. At present we are looking at numbers, and the possibility of having a training package presented in our area as it is not viable to have volunteers travel to Launceston for a period of eight (8) days.

LEGISLATION / STRATEGIC PLAN & POLICIES: Strategic Plan 2017-2027 Goal Community - To strengthen our sense of community and lifestyle through opportunities for people to connect and feel valued. Strategy

Build community capacity by creating opportunities for involvement or enjoyment that enable people to share their skills and knowledge.

Foster a range of community facilities and programs which strengthen the capacity, wellbeing and cultural identity of our community.

BUDGET AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 09/17.15.1 Development Services Report 148

09/17.15.0 DEVELOPMENT SERVICES

09/17.15.1 Development Services Report

ACTION INFORMATION PROPONENT Department

OFFICER Development Services



Nil

OFFICER’S RECOMMENDATION: That the report be received. INTRODUCTION: The purpose of this report is to provide Councillors with an update of various issues which have been dealt with by the Development Services Department since the previous Council meeting. PREVIOUS COUNCIL CONSIDERATION: Provided as a monthly report – Council consideration at previous meetings. OFFICER’S REPORT: OUTSTANDING REPORTS:


06/17.15.4.143 26 June 2017 A formal review of the Break O'Day Council Dog Management Policy (EP05) be undertaken and include consideration of declared areas for dog access that balances the needs of people, dogs and wildlife and coordinates management of dogs in the municipality.

Review of the Dog Management Policy will be commence in August and continue for several months.

08/17.6.1.175 21 August 2017 DA077-2017 – Construction of Dwelling and Garage – 36 Dalmayne Road, St Marys – Planning Permit

08/17.6.1.176 21 August 2017 DA027-2017 – Staged Strata Development – Visitor Accommodation Units – 24798 Tasman Highway, St Helens – Planning Permit

08/17.15.4.191 21 August 2017 That Council receive the draft Minutes of the NRM Committee’s Meeting and note items discussed and any advice from the Committee.



08/17.15.5.192 21 August 2017 That Council investigate issues and options for providing additional chemical toilet emptying facilities closer to the southern Bay of Fires coastal camping area to free-up campground management resources.

COMPLETED REPORTS: Nil RMPAT and TPC Cases: Nil. Building Services Report Projects Completed in the 2016/2017 financial year

Description Location Updates

Nil

Projects ongoing – Capital Works Program (Includes carried over projects from 2016/2017 financial year)


Old Tasmanian Hotel Redevelopment (Stage 1 – Toilet renovations)

Fingal First stage 1 – Amenities Building Completed;

Renovations works completed;

WIFI and Electrical upgrades currently being finalised;

Design and estimates currently being prepared for Western Wall stabilisation in consultation with Tasmanian Heritage Council.

Construction of St Helens Multi-purpose changeroom facility

St Helens Recreation Ground

Works onsite commenced;

Project progressing well;

Expected completion in early 2018.

Beaumaris Park Toilet & BBQ - Design Plans

Beaumaris Park

Building Works completed, landscaping currently being finalised prior to opening to public.

Design & Construction – Main Street, St Marys Toilet Block (behind library)

St Marys Public Toilet

Works scheduled to commence in October of 2017.

Design Plans for Fit-out of Kiosk & Improvements

Bendigo Bank Community Stadium

Works commenced to required plumbing alterations;

Costings currently being prepared and finalised.



Design Plans for External Upgrades to Car park

St Helens Sports Complex

Estimates and further details currently being completed by Councils Engineer prior to consideration by Council.

New Solar Panels Portland Hall Works commenced and nearing completion.

Approved Capital Works Program – Current Financial Year - not yet started


Conceptual Plans & community consultation for improvements to St Marys Recreation Complex & New BBQ Facility

St Marys Recreation Complex

No progress to date

New Amenities building Wrinklers lagoon carpark

Works scoping underway.

Demolition Amenities building Fingal Sports Complex

No progress to date Community consultation to take place prior to any works commencing.

New Public Toilet Facility The Gardens Designer engaged; Project on hold pending further advice from Parks & Wildlife.

Design Works for Future Upgrades to Portland Hall

Portland Hall, St Helens

Prioritised Annual Repainting Program

Various

Prioritised Annual Asbestos Removal Program

Various

NRM Meetings

16 August 2017 Launceston NRM Team meeting with NRM North.

20 August 2017 Seymour Seymour Community Action Group meeting – NRM Community grant.

30 August 2017 St Helens Lower George Riverworks Trust and landholders project grants from ALRS and NRM North.

31 August 2017 St Helens Outdoor education school field trip on coastal recreation management.

St Marys Rivulet flood management

Water Technology Pty Ltd has been selected as service provider to undertake the Flood Studies for Council’s NDRGP funded St Marys Flood Risk Management project.

A start has been made to inform and engage the community, with some residents offering flood histories (photos) already. Radar imagery of the catchment is being processed by DPIPWE and dates for flood management workshops will be set with Water Technology.


Cat and dog management

The Tasmanian Cat Tracker program is expecting Tasmanian research approvals for tracking cats to be made soon so the project’s survey and cat recruitment can begin.

Options dog management, including new exercise areas, access to sports grounds and beach access are being developed for Council to consider and develop a draft revised policy, for formal public comment and input.

NRM funding for landholders

Council has assisted the Lower George Riverworks Trust to contact landholders in the Riverworks District who are entitled to participate in the Trust.

NRM North is organizing river management workshops and technical advice for September and October to support landholders receiving Agricultural Landscape Rehabilitation Scheme funding and help them plan sound riverworks projects.

On–going on the NRM desk

Planning events and activities over spring/summer on weed wildlife management, Discovery Ranger summer program, cats and river management.

Weed management support to landholders, working with Council’s Weed Program Coordinator, support Upper South Esk Landcare and Productivity Group contact landholders to control Patersons curse at Mangana, Spanish heath, boneseed and pampas.

Works, Development Application, Council, vegetation and weed management enquiries and advice to Council (Beaumaris Park), landholders and community and customers.

Environmental Health Food Safety Audits Year to Date: Environmental Health Officer (EHO) has carried out a total of 59 food safety inspections at registered food businesses. Food Safety Training Course In August Councils Environmental Health Officer conducted a food safety training course for 15 volunteers at the St Helens Neighbourhood House. Immunisations The Public Health Act 1997 requires that Councils offer immunisations against a number of diseases. The following table provides details of the rate of immunisations provided by Council through its school immunisation program.

MONTH 2016/2017 2017/2018

Persons Vaccinations Persons Vaccinations

July - December 45 56 58 58

January - June 130 195 0 0

TOTAL 175 251 58 58


STRATEGIC PLAN & ANNUAL PLAN: Strategic Plan 2017-2027 Goal Environment – To balance our use of the natural environment to ensure that it is available for future generations to enjoy as we do. Strategy

Ensure the necessary regulations and information is in place to enable appropriate use and address inappropriate actions.

Undertake and support activities which restore, protect and access the natural environment which enables us to care for, celebrate and enjoy it.

LEGISLATION & POLICIES: Not applicable. BUDGET; FUNDING AND FINANCIAL IMPLICATIONS: Not applicable. VOTING REQUIREMENTS: Simple Majority.

| 09/17.15.2 Planning Approvals Issued 153

09/17.15.2 Planning Approvals Issued

INFORMATION

DA NO. LOCATION DESCRIPTION SECTION

Day to Approve

Gross

Days to Approve

Nett

066-2017 Weldborough Change of Use - Residential to Visitor Accommodation

58 14 14

094-2017 St Helens Dwelling 57 42 27

116-2017 Akaroa Garage No Permit Required

24 7

011-2017 Stieglitz Consolidation of Lots, Change of Use of Existing Dwelling to Managers Residence, New Holiday Park including Café, Cabins, Camp Kitchen, Recreation Room, Amenities Building Camp Site & Storage Sheds

56 10 10

102-2017 Ansons Bay Garage 57 41 41

037-2017 Mathinna Dwelling 57 52 39

090-2017 St Marys Change of Use to Hair Salon 57 74 39

027-2017 St Helens Staged Strata Development, 2 x Visitor Accommodation Units

57 192 79

077-2017 Gray Dwelling & Garage 57 102 63

129-2017 Stieglitz Shed No Permit Required

11 11

089-2017 Beaumaris Dwelling & Garage 57 75 38

113-2017 Binalong Bay Legalisation of Change of Use - Dwelling to Visitor Accommodation

58 23 23

118-2017 Scamander Garage No Permit Required

25 25

131-2017 Stieglitz Carport No Permit Required

3 3

278-2016 St Helens Workshop 56 7 7

| 09/17.15.3 Building Services Approvals 154

09/17.15.3 Building Services Approvals

INFORMATION

Building Services Approvals Report

August 2017

No. BA No. Town Development Value

1 2017 / 073 St Marys New Dwelling & Veranda $134,000.00

2 2017 / 022 Binalong Bay Additions to Restaurant $33,000.00

3 2016 / 257 Binalong Bay New Dwelling $200,000.00

4 2015 / 103 Scamander New Dwelling, Deck, Garage, Veranda & Porch $346,830.00

5 2017 / 116 Akaroa New Shed $35,000.00

6 2017 / 085 Akaroa Additions to Dwelling - Lounge Room & Deck $102,000.00

7 2017 / 129 Stieglitz New Shed with Amenities $39,000.00

8 2017 / 093 Binalong Bay Addition to Existing Deck - Deck $10,000.00

9 2017 / 087 Fingal Additions to Dwelling - Sunroom & Carport $33,000.00

ESTIMATED VALUE OF BUILDING APPROVALS FINANCIAL YEAR TO DATE

2016/2017 2017/2018

$2,221,860 $2,947,330.00

ESTIMATED VALUE OF BUILDING APPROVALS FOR THE MONTH

MONTH 2016 2017

August $944,125 $932,830.00

NUMBER BUILDING APPROVALS FOR FINANCIAL YEAR TO DATE

MONTH 2016/2017 2017/2018

August 31 25

| 09/17.16.1 General Manager’s Report 155

09/17.16.0 GOVERNANCE

09/17.16.1 General Manager’s Report


OFFICER John Brown, General Manager



Nil


That the General Manager’s report be received.

INTRODUCTION:

The purpose of this report is to provide Councillors with an update of various issues which are being dealt with by the General Manager and with other Council Officers where required.

PREVIOUS COUNCIL CONSIDERATION:

Provided as a monthly report – Council consideration at previous meetings.

OFFICER’S REPORT:

OUTSTANDING REPORTS:


07/15.15.5.203 20 July 2015 That Council commence the engagement process with the community by undertaking initial consultation activities seeking the thoughts from the Break O’Day community on questions relating to the future direction of local government in the Break O’Day area. That the community engagement process be focussed on: 1. Drop-In Sessions in local communities 2. Survey forms through website and in selected

locations within local communities. and be supported by communicating with local community groups; newsletters; local community papers and Star FM community announcements.

Northern region – Final Report received and provided to Councillors for review and consideration. Presentation of the report from KPMG received. BODC-GSBC boundary adjustment – Final report presented to Council.

04/16.16.6.104 18 April 2016 1. That Council’s existing software systems be expanded to include Corporate Management software and Asset Management software which meets the current and foreseeable future needs of the organisation.

2. Further investigation be undertaken to identify the most cost effective IT solutions to meet Council’s requirements.

3. Council consider appropriate funding to meet this need.

Management team reviewed options. Shared services project has brought up some additional options which are being investigated



08/17.8.1.179 21 August 2017

A report is sought providing advice in accordance with the requirements of Section 65 of the Local Government Act 1993 for the information of Council at a future meeting, and consider any advice as required from relevant State Agencies: That Council have a formal “Welcome to Country” performed by a similar representative of the Aboriginal community at the Council Meeting immediately before NAIDOC week and that at each public Council meetings the Mayor opens the meeting with a recognition statement as follows: Acknowledgement could include similar to the following script: "We would like to acknowledge the Tasmanian Aboriginals as the traditional custodians of the land on which we meet today, and pay respect to the elders past and present."

In progress.

COMPLETED


08/17.16.3.195 21 August 2017

That Council adopt the Break O’Day Council Strategic Plan 2017 - 2027.

Circulated.

08/17.16.4.196 21 August 2017

That Council adopt the 2017-2018 Annual Plan. Circulated and distributed as per the Act.

08/17.16.6.198 21 August 2017

That Council make a submission to the Legislative Council Select Committee and lobby the Legislative Council regarding the significant concerns which it has with the proposed takeover of TasWater by the State Government.

Completed no action required.

The General Manager is on Annual Leave from Tuesday 5 September returning on Monday 9 October 2017. Meetings & Events Attended:

22.08.17 St Helens – Organisational Session



31.08.17 Melbourne – Trail Project Manager Interviews

01.09.17 Launceston – Tas Community Fund – Board Interviews

04.09.17 St Helens – Council Workshop

General – regular meetings with Departmental Managers and individual staff when required addressing operational issues and project development. Meetings with community members and organisations included Sally Darke (Tas Community Fund), Frameworks for Change.


Scheduled Meetings – yet to occur: Nil. Brief Updates: Nil. Actions Approved under Delegation:

NAME/DETAILS DESCRIPTION OF USE OF

DELEGATION DESCRIPTION DELEGATION NO / ACT

Tasmanian Independent Retailers, St Helens

Affixing Common Seal Ending Registered Agreement

Number 12 – Miscellaneous Powers and Functions to the

General Manager

Lawry Heights, St Helens Affixing Common Seal Amend Sealed Plan Number 12 – Miscellaneous Powers and Functions to the

General Manager

Break O’Day Business Enterprise Centre (BEC)

Affixing Common Seal Service Agreement Number 12 – Miscellaneous Powers and Functions to the

General Manager

Tasmanian Building & Construction Industry Training Board

Affixing Common Seal Agency Agreement Number 12 – Miscellaneous Powers and Functions to the

General Manager

General Manager’s Signature Used Under Delegation for Development Services:

1.08.2017 337 Certificate 7 Tully Street St Helens 6795748

2.08.2017 337 Certificate 12 Lade Court Beaumaris 6787932

3.08.2017 337 Certificate 14 Circassian Street St Helens 7796013

3.08.2017 337 Certificate 10 Doepel Place St Helens 2254020

8.08.2017 337 Certificate 34 Annie Street St Helens 2997908

8.08.2017 337 Certificate 34 Cherrywood Drive Scamander 2948516

10.08.2017 337 Certificate 33 Cecilia Street St Helens 2666068

10.08.2017 337 Certificate P694 Irish Town Road St Marys 7846885


16.08.2017 337 Certificate 25 Gardiners Creek Road St Marys 6402609

16.08.2017 337 Certificate 9 Susan Court St Helens 2282590


18.08.2017 337 Certificate 55 Alexander Street Cornwall 6399665

18.08.2017 337 Certificate 8 Kiama Parade Akaroa 7610821

18.08.2017 337 Certificate 326 Davis Gully Road Four Mile Creek 1533220

23.08.2017 337 Certificate 8 Lindsay Parade St Helens 7731754

24.08.2017 337 Certificate 36 Franks Street Falmouth 7513837

24.08.2017 337 Certificate 18 Sunbeam Crescent Beaumaris 6790808

28.08.2017 337 Certificate 11 Groom Street St Marys 6403302


28.08.2017 337 Certificate 8 Bittern Street Stieglitz 2257897

29.08.2017 337 Certificate Leona Road, Avoca 1809709

29.08.2017 337 Certificate Cobrooga Drive St Helens 7097757

30.08.2017 337 Certificate 6 View Street St Helens 7827924

30.08.2017 337 Certificate 1 Douglas Court St Helens 7551323

30.08.2017 337 Certificate 48 Quail Street St Helens 6795422

30.08.2017 337 Certificate Unit 2 5 Lindsay Parade St Helens 3510313

30.08.2017 337 Certificate 27 Lawry Heights St Helens 6781418

30.08.2017 337 Certificate 1 Portland Court, St Helens 7950623

Tenders and Contracts Awarded:

Tender Closing Date

Description of Tender Awarded to

24 July 2017 2017-2018 Bridge Replacement Program Awarded to BridgePro

31 July 2017 Kerbside Recyclables Collection Service Awarded to JJ Richards & Son



Goal Services - To have access to quality services that are responsive to the changing needs of the community and lead to improved health, education and employment outcomes.

Strategy

Work collaboratively to ensure services and service providers are coordinated and meeting the actual and changing needs of the community.

Ensure Council services support the betterment of the community while balancing statutory requirements with community and customer needs.


Not applicable.


Simple Majority. Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015 that Council move into Closed Council.

| 09/17.17.1 Outstanding Actions List for Closed Council 159

09/17.17.0 CLOSED COUNCIL

09/17.17.1 Outstanding Actions List for Closed Council

09/17.17.2 Release of Information Regarding the Partial Closure of Parkside Avenue, Stieglitz - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2015

09/17.17.3 Local Government Reform – Break O’Day and Glamorgan-Spring Bay Councils Boundary Adjustment - Closed Council Item Pursuant To Section 15(2)F Of The Local Government (Meeting Procedures) Regulations 2015

Pursuant to Regulation 15 of the Local Government (Meeting Procedures) Regulations 2005 that Council move out of Closed Council.

IN CONFIDENCE

Documents

Council Chambers · proposed method of stormwater disposal. Assessment The application has met the acceptable solutions for all issues except for reliance upon the three (3) performance