Council Rock School District Facilities Committee Meeting ... · 1. Questions relative to the PowerPoint were addressed during the presentation. The meeting adjourned at 7:15 pm

Council Rock School District

Facilities Committee Meeting Minutes

Meeting Date: October 25, 2012

Meeting Time: Start-6:00pm Finish-7:15pm

Next Meeting Date: November 14, 2012 Location: Chancellor Center

Page 1 of 2

ATTENDEES

Board of Director Attendees: Kyle McKessy, Bernadette Heenan, Bill Foster, Wendi Thomas

CRSD Administration Attendees: Mark Klein, Bob Reinhart, Doug Taylor, Andy Sanko, Nicole Crawford, Joe MacClay

CRSD School District Attendees: Gail Klohe

Public Attendees: Nancy Carroll, Paul Cohen, Joanne Hinton, Alison Rapine, Diana Bilyk

Professional Consultants Attendees:

David Schrader- Schradergroup, Arif Fazil- D’Huy Engineering

SUMMARY OF MEETING

Energy Procurement Update:

1. Deferred to November meeting

Facility Improvement Project Updates:

Holland Elementary School

2. Deferred to November meeting

Goodnoe Elementary School

1. Please see memo titled Facility Improvement Project Updates for an outline of the discussion

regarding Goodnoe Elementary School project.

2. A PowerPoint including an update on the Project Budget and Milestone Schedule was presented.

A copy of the PowerPoint is attached to this meeting memorandum. Questions relative to the

PowerPoint should be directed to Doug Taylor.

3. The CRSD met with the Newtown Township Board of Supervisors on Wednesday, October 24,

2012 seeking a waiver from Frost Lane Improvements, Traffic Impact Fees and a Traffic Study.

The Board of Supervisors rendered no decision relative to the Frost Lane Improvements but

required the following by the CRSD:

a. Perform a Traffic Impact Study for submission to the Township.


Facilities Committee Meeting Minutes

Meeting Date: October 25, 2012

Meeting Time: Start-6:00pm Finish-7:15pm

Next Meeting Date: November 14, 2012 Location: Chancellor Center

Page 2 of 2

b. Establish the Traffic Impact Fees for further consideration of a waiver by the Township.

Miscellaneous Items Update:

No comments

Facility Upgrade Donations:

No comments

Public Comments:

1. Questions relative to the PowerPoint were addressed during the presentation.

The meeting adjourned at 7:15 pm.

Anyone taking exception to the statements in these minutes, including omissions, shall notify the CRSD in

writing within three (3) business days of receipt.

Respectfully Submitted,


Douglas Taylor

Doug Taylor, Assoc. AIA, AVS

Supervisor of Operational Services

Attachments: PowerPoint of Goodnoe ES Presentation

Distribution: Post to CRSD website

C:\+Doug Folders\+Facilities Committee\FACCOM 2012-13\FACCOM minutes 2012-13


SCHRADERGROUP architecture, LLC programming I planning I architecture

GOODNOE

ELEMENTARY

SCHOOL

proposed additions and

renovations

October 25, 2012 Facilities Committee Meeting



discussion budget update

building conditions

milestone schedule update

miscellaneous items

questions/comments


Scope and Budget Developed in 2009

(nearly 4 years ago)

Detailed Cost Analysis

Timing of Act 34 Hearing and Holland ES Bid

Process

Keeping Board Informed and In Control of

Project is Key

Scope of Work in Alignment with

Churchville and Holland ES’s

Economic Conditions and Escalation

budget update



Additions and Alterations Budget Summary October 25, 2012

Previous

Act 34

Budget

Current

Cost

Estimate

Discrepancy Items Included in Cost Estimate and Comments

General Const. $ 6,542,692

$ 7,152,909 Includes $1.6M – Site (Org. budget had no input from NT & was

approx. $1M less)

Potential site cost reduction of $400,000 (Frost Lane)

Includes $1.1M for roof replacement (Not part of org. budget)

Includes $200,000 for ceiling replacement

Includes $72,000 to clean and repair exterior brick veneer

Includes $140,000 to cover EIFS with new metal panel system

Includes $23,500 to repair existing retaining wall

Scope preserves parity between Churchville and Holland ES

Includes 11 Classroom addition

Plumbing Const. $ 773,913 $ 1,079,226 Infrastructure improvements similar to Churchville & Holland

Mechanical Const. $ 1,944,318 $ 3,982,252 Infrastructure improvements similar to Churchville & Holland

Electrical Const. $ 1,246,622 $ 3,478,332 Infrastructure improvements similar to Churchville & Holland

Asbestos Abatement $ 60,000 $ 100,000 Infrastructure improvements similar to Churchville & Holland

Sub-Total

Construction Costs

$ 10,567,545 $ 15,792,719

Soft Costs $ 2,534,372 $ 2,823,199 Fees - $1,397,199:

A/E - $775,099 (less site & asbestos); CM $416,000;

Asbestos $40,000; IAQ $10,000; Civil 1 $48,300, Civil 2 $62,800

Misc. $45,000

Permits/Approvals/Inspections - $176,000

Builder’s Risk insurance - $25,000

Contingency - $710,000 (4.5%)




Previous

Act 34

Budget

Current

Cost

Estimate


Soft Costs

(Continued)

FFE & Technology - $425,000

Construction Testing & TAB - $90,000

Financing and Reimbursement – Not Included

Total Project Costs $ 13,101,917 $ 18,615,918 $ 5,514,001 Discrepancy Items Summary

$1.1 M Roof replacement (Not part of original budget)

$1.0 M Site scope & requirements (Orig. did not have NT input)

$0.2 M Ceiling replacement in existing building (not part of

original budget.)

$0.5 M For scope of items such as infrastructure, exterior,

finishes & program for consistency with Churchville & Holland

$0.3 M soft cost – increased A/E fees and Civil fees

$2.4 M economic conditions and escalation

Alternate Scope

Items for Cost Control

($ 493,210) Deduct 2 Classrooms from building addition (2 CR’s in total)

($ 493,210) Deduct 2 Classrooms from building addition (Total of 4 CR’s when

combined with above)

$ 65,000 Add 2 folding partitions, new doors, HVAC controls, switches, etc.

at Classrooms C02 and C05

$ 225,000 Add new casework at existing CR’s. Wall cabinets in all CR’s.

$ TBD Add Gymnasium flooring (This alternate may not be applicable

since existing floor is being removed due to environmental

abatement)




Previous

Act 34

Budget

Current

Cost

Estimate


Alternate Scope

Items for Cost Control

(Continued)

$ 15,000 Add Tackboards/Tackstrips

$ 32,000 Add Rollershades

$ TBD Deduct telecommunication at existing classrooms

$ TBD Add/Deduct Siemens controls/ChangeAire

$ TBD Add 2 year warranty ILO 1 year

$ TBD Add stone building pad for additions

$ TBD Provide Alternate HVAC equipment

$ TBD Electrical Alternates: equip. manufactures, lighting, etc.

$ TBD Plumbing Alternates: flex at heads, ProPress fittings, etc.

Sub-Total ($ 649,420) All Deduct Items

Total with All

Deduct Items

$ 17,966,498 Reduces Classroom addition from 11 to 7

Budget Approved by

School Board

$ 13,101,917 $ 4,864,581 Discrepancy


Representative photos of some of the existing conditions &

items not originally budgeted for

existing building conditions








Design Team End User meetings Complete

D’Huy Engineering hired as Construction Manager April 2012

CRSD hired TEI as new Civil Engineer June 2012

CRSD and TEI review revised Site Plan with NT August 2012

Project Approvals (PlanCon, Township, BCCD, etc.) Sept 2012-March 2013

NT Board of Supervisors Mtg – Traffic Issues October 24, 2012

Budget Update Reviewed at Facilities Committee Mtg October 25, 2012

Terraform meeting with Township Engineer (CKS) November 2012

NT Planning Commission Resubmission November 16, 2012

BCCD Technical Review November 26, 2012

PlanCon Part A/B Approval

(Project Justification & Schematic Design) Complete

Design Team meetings, Construction Documents, Specs. 95% Complete

NT Planning Commission Mtg (Final Approval) December 4, 2012

NT Board of Supervisors (Final Approval) January 9, 2012

project milestone schedule


PlanCon Act 34 Hearing (Initial Hearing)

(Presentation of Project to Public) December 2011

PlanCon Act 34 Hearing (Second Hearing, Revised Budget)

(Presentation of Project to Public) January 2013

Plan Part D/E Approval

(Project Accounting Based on Estimates/Design Dev.) February 2013

BCCD/NPDES Approvals February 2013

Board Approval of bid docs (PlanCon Part F)

(Construction Documents) February 2013

Bidding Phase March-April 2013

Board Approval (PlanCon Part G) Award of Contracts

(Project Accounting Based on Bids) April 18, 2013

Construction Activities May 2013- Aug 2015

project milestone schedule



miscellaneous items lot consolidation (july 2001)

rezoning R-1 (residential) sail house &

POS (park & open space) parking

adjacent to sail house to EIR

(educational-institutional-recreational)

frost lane impact to project

traffic study + $8,800

impact to construction budget + $400,000

impact to professional fees? (possible

resubmission to the BCCD)

impact to schedule (fall 2013 start?)

separate bid – PDE challenge


Questions?