COUNCILLOR INFORMATION BULLETIN - ryde.nsw.gov.au · It is anticipated the Bulletin will resume on 13 September 2012 although this is dependant on the declaration of election results

Any feedback or queries? Contact the Councillor HelpDesk on 9952 8200 or [email protected]

Thursday 30 August 2012 - Issue 34/12

COUNCILLOR INFORMATION BULLETIN

IN THIS ISSUE Item Page

1 ADJOURNED COUNCIL MEETINGS .............................................................. 3 2 NOTICE OF RESCISSION RECEIVED FOLLOWING COUNCIL

MEETING OF 24 JULY 2012 ........................................................................... 4 3 COUNCILLOR ATTENDANCE AT WORKSHOPS .......................................... 6 4 COUNCILLOR ATTENDANCE AT MEETINGS ............................................. 11 5 LOCAL GOVERNMENT AND SHIRES ASSOCIATION NSW - One

Association Ballot Results .............................................................................. 13 6 DIVISION OF LOCAL GOVERNMENT CIRCULAR -

MODERNISATION OF LOCAL GOVERNMENT LEGISLATION ................... 15 7 DESTINATION 2036 ...................................................................................... 18 8 COUNCILLOR HELPDESK REQUESTS - Information collected over

the last three finanial years ............................................................................ 21 9 BICYCLE ADVISORY COMMITTEE MEETING - MINUTES OF

MEETING HELD ON 13 AUGUST 2012 ........................................................ 27 This is the final Bulletin for the 2008 – 2012 term of Councillors. It is anticipated the Bulletin will resume on 13 September 2012 although this is dependant on the declaration of election results.

Councillor Information Bulletin Page 2

30 August 2012 - Issue 34/12

THURSDAY, 30 AUGUST 2012 Cancelled Citizenship Ceremony

Ryde Civic Hall Contact: Courtney Long, Team Manager Event

Development – 9952 838 THURSDAY, 6 SEPTEMBER 2012 4.00pm Quarterly Combined Chambers of

Commerce Meeting Civic Centre, Level 5, Committee Room 2

Contact: Nathan Pratt, Economic Development Manager – 9952 8051

FRIDAY, 7 SEPTEMBER 2012 7.30am Prayer Meeting

Supper Room, Level 6, Civic Centre Contact: Councillor Vic Tagg SATURDAY, 8 SEPTEMBER 2012 Local Government Election SATURDAY 22 AND SUNDAY 23 SEPTEMBER 2012 Councillor Induction Program TUESDAY, 25 SEPTEMBER 2012 Dependant upon Declaration of Election 6.00pm Dinner - Civic Centre, Level 5,

Committee Room 2 7.30pm Council Meeting

Civic Centre, Level 6, Council Chambers


30 August 2012 - Issue 34/12

1 ADJOURNED COUNCIL MEETINGS

Councillors are advised that the adjourned Council Meeting of 14 August 2012 will reconvene on Tuesday, 4 September 2012 at 7.30pm in the Council Chambers, Level 6, Civic Centre, 1 Devlin Street, Ryde.

The Council Meeting of 28 August 2012 will commence following the conclusion of the reconvened meeting of 14 August 2012.

Councillors are requested to please bring their business papers for the meetings of 14 August and 28 August 2012.

Please note that dinner will not be provided on the evening of 4 September 2012.

Contact: Name: Councillor’s Helpdesk

Contact No: 9952 8200


30 August 2012 - Issue 34/12

2 NOTICE OF RESCISSION RECEIVED FOLLOWING COUNCIL MEETING OF 24 JULY 2012

In accordance with Council’s resolution of 27 March 2012, Councillors are advised that a Notice of Rescission was received as follows in relation to the Council Meeting held 24 July 2012.

Item: Item 3 parts (2) and (3) – REPORT OF THE PLANNING AND ENVIRONMENT COMMITTEE MEETING 9/12 held on 17 July 2012 Meeting: Council Meeting of 24 July 2012.

2 3-5 TRELAWNEY STREET, EASTWOOD. LOTS A & B IN DP 401296. Construction

and strata subdivision of a mixed use development, consisting of a building with 6 retail / commercial tenancies; 61 units and basement parking for 108 cars. LDA2011/0611.

Original resolution proposed to be rescinded:

That this matter be deferred to allow the Group Manager – Environment and Planning to negotiate this development application with particular regard to addressing the following:

(a) an increase in the voluntary planning agreement; (b) the non-compliances as outlined in the officer’s report; and (c) meeting the needs of both the developer and community with regards to amenity.

3 7-9 RUTLEDGE STREET, EASTWOOD. LOT 23 DP 4231, LOT 24 DP 653568.

Construction and strata subdivision of a mixed use building with 6 retail / commercial tenancies, 79 units and associated basement parking for 155 cars. LDA2011/0612

Original resolution proposed to be rescinded:

That this matter be deferred to allow the Group Manager – Environment and Planning to negotiate this development application with particular regard to addressing the following:

(a) an increase in the voluntary planning agreement; (b) the non-compliances as outlined in the officer’s report; and (c) meeting the needs of both the developer and community with regards to

amenity.

Date and time of receipt of the Rescission Motion: Tuesday, 28 August 2012 at 2.35pm

Councillor Information Bulletin Page 5 ITEM 2 (continued)

30 August 2012 - Issue 34/12

Names of signatories of the Rescission Motion: Councillors Maggio, Tagg and Salvestro-Martin. (Note: Councillor Maggio advised on 29 August that he wished to withdraw his name from this Rescission Motion. On 30 August, he subsequently advised he wished his name to remain on this Rescission Motion).

Status of any staff action that is affected or potentially affected: As a result, no action will be taken by staff to implement Council’s resolution relating to this item until the Rescission Motion has been determined by Council at its meeting on 9 October, 2012.

Contact: Name: Councillor HelpDesk



30 August 2012 - Issue 34/12

3 COUNCILLOR ATTENDANCE AT WORKSHOPS

As a result of the recent survey of Councillors, a quarterly report outlining Workshops conducted and Councillor attendance will be provided every three months in the Councillor Information Bulletin.

ATTACHED for the information of all Councillors are reports for the year to date and a summary of total attendance of Councillors at workshops for the period January to August 2012.

Contact: Position: Councillor HelpDesk


1 Totals - Councillor Workshop Attendance - January to August 2012 2 July to August 2012 - Councillor Attendance at Workshops 3 April to June 2012 - Councillor Attendance at Workshops 4 January to March 2012 - Councillor Attendance at Workshops

Councillor Information Bulletin Page 7 ITEM 3 (continued) ATTACHMENT 1

30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

4 COUNCILLOR ATTENDANCE AT MEETINGS

ATTACHED for the information of all Councillors is a report outlining total attendance of Councillors at Meetings for the period August 2011 to August 2012.

Contact: Position: Councillor HelpDesk


1 Totals - Councillor Attendance at Meetings - August 2011 to August 2012


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

5 LOCAL GOVERNMENT AND SHIRES ASSOCIATION NSW - One Association Ballot Results

ATTACHED for the information of Councillors is correspondence from the Local Government and Shires Association NSW regarding the One Association ballots.

Councillors are advised that the official results of the One Association ballots have now been received with the result of the LGA ballot being 161 for, 53 against (75% for) and the result of the Shires ballot being 59 for, 13 against (82% for). Contact: Name: Councillor’s Help Desk


1 One Association Ballot Results - Correspondence from LGSA


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

6 DIVISION OF LOCAL GOVERNMENT CIRCULAR - MODERNISATION OF LOCAL GOVERNMENT LEGISLATION

ATTACHED for your information is Circular No 12-32 from the Division of Local Government regarding Modernisation of Local Government Legislation.

Contact: Name: Division of Local Government

Contact No: 02 44284100

1 Circular to Councils 12-32


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

7 DESTINATION 2036

Please find ATTACHED a letter addressed to the Mayor, Councillor Artin Etmekdjian, in relation to the Destination 2036 Action Plan, which has now been approved by the Minister for Local Government, the Hon Don Page MP.

Contact: Name: Roy Newsome

Position: Group Manager – Corporate Services Group Manager


1 Destination 2036 Action Plan


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

8 COUNCILLOR HELPDESK REQUESTS - Information collected over the last three finanial years

ATTACHED for the information of Councillors is statistical data regarding Councillor Help Desk requests collected over the last three financial years (July 2009 – June 2012) outlined in the form of graphs.

Contact: Name: Councillor’s HelpDesk


1 Councillor Services - Help Desk Statistics


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12


30 August 2012 - Issue 34/12

9 BICYCLE ADVISORY COMMITTEE MEETING - MINUTES OF MEETING HELD ON 13 AUGUST 2012

A Ryde Bicycle Advisory Committee meeting was held on 13 August 2012 when matters relating to current and future cycleway capital works programs were tabled and discussed by Committee members. No actions arose which necessitated the preparation of a Report to Council. Minutes of the meeting are ATTACHED for the information of Councillors.

Contact: Name: Terry Dodds

Position: Group Manager – Public Works


1 Final Minutes of Bicycle Advisory Committee


30 August 2012 - Issue 34/12

Subject: Bicycle Advisory Committee – Final Minutes of Meeting Page 28 of 4

File No: COR2006/2

Document Ref: D12/62265

Venue: Room 3, Level 5, Civic Centre, 1 Devlin Street, Ryde

Date: Monday, 13 August 2012

Time: 6.00pm Started at: 6.00pm Closed at: 7.20pm

Chair: Councillor Terry Perram

Meeting Support (MS): Amanda Janvrin

Staff Convenor: Harry Muker / Ramesh Desai

Circulation: Draft Minutes circulated to Staff Convenor (Harry Muker / Ramesh Desai) on 13 August 2012 Committee Role: The primary role of the Bicycle Advisory Committee is to: • Advise Council on all matters relating to cycling in the City of Ryde. Committee Members as per the Terms of Reference

Present Apology Name Position Title Organisation

Councillor Terry Perram Chairperson City of Ryde

Councillor Roy Maggio Delegate City of Ryde Ms Hilary Bekmann Manager Operational Sustainability Macquarie University Mr Andrew Parker Employee Experience and Transport Manager Optus

Mr Carl Mella Road Network Officer RMS

Ms Alison Pryor Community Representative Bike North

Mr Alf Torrisi Community Representative Bike North

Mr David Edwards Community Representative Bike North Additional Attendees

Name Position Title Organisation

Mr Harry Muker Manager – Traffic and Governance City of Ryde Mr Ramesh Desai Traffic Engineer City of Ryde Mrs Amanda Janvrin Acting Section Manager - Governance City of Ryde


30 August 2012 - Issue 34/12

Details Action Responsibility and Date

1.

Present:

Noted.

2.

Apologies:

Noted.

3.

Confirmation of Minutes from 18 June 2012 The Minutes from the meeting held on 18 June 2012 were confirmed and endorsed. Business Arising from Meeting held on 18 June 2012 Agincourt Road and Balaclava Road traffic signals (update) Mr Muker advised that Council received a letter from RMS about a week ago confirming the funding and accordingly the project has been included in the capital works program for the current financial year. Mr Muker advised that as a result of the road widening, there are three trees which will need to be removed. Mr Muker confirmed that an additional three trees will be planted in the vicinity.

Minutes confirmed and endorsed. Noted.


30 August 2012 - Issue 34/12


4.

Bike Locker Eastwood – swipe card and lighting (Update) Mr Muker advised that he has been liaising with Council’s Assets Manager and confirmed that there is funding to complete the swipe card and lighting stage of the project, which will cost between $7,000 to $10,000. Mr Muker advised that once completed the swipe cards will be obtained from the library with people being required to pay a bond/deposit for the swipe card. Mr Muker advised that Council will look at some signage on the bike locker and confirmed that the locker should be operational with the swipe cards in the next few months. Mr Torrisi provided some feedback regarding the bike locker and Mr Desai to look at putting an asphalt ramp at the entrance of the locker and also to consider putting an automatic door closer to ensure that the door latches shut. Mr Desai advised that he has had numerous enquiries regarding the bike locker and suggested implementing a trial to get the locker into use. The trial period will be for a period of six to eight weeks whereby the locker is open from 6am to 6pm. The Committee agreed to the trial with an official launch of the bike locker once the swipe card system is activated.

Noted – Mr Desai to arrange a trial for the bike locker for a period of six to eight weeks from 6am to 6pm.

Mr Desai to arrange a trial for the bike locker for a period of six to eight weeks from 6am to 6pm.

5.

Route Signage for Macquarie Park (Completed) Mr Muker advised that RMS have put up new directional route signage in Macquarie Park with the signs including distances on the regional routes. Mr Desai confirmed that promotional material would be placed on Councils website.

Noted.

6.

Bicycle Calibration Markings (In Progress) Mr Desai advised that the project is in progress and that there will be a start and finish line. The markings to commence at Meadowbank Wharf and numbers will be placed in centre going both directions. Mr Desai advised the project will be completed in next few weeks.

Noted.


30 August 2012 - Issue 34/12


7.

Proposed Project Projects for 2012-13 for discussion Mr Desai distributed a list of projects for 2012-13. The Committee discussed each of the projects and noted the following:- Vimiera Road – pavement marking to improve driver awareness and cyclist safety Councillor Perram advised that he would bring some photographs back to next meeting. Design Plan needed for ramp at Cooney Street Mr Desai advised that this will be done as part of maintenance. Provision of a shared use path on the southern side of Blaxland Road between Devlin Street and North Road and on the northern side between North Road and Rickard Street – Stage1: between Devlin Street and No. 224 (215m) and Stage 2: between No. 224 and No. 242 (140m) The Committee agreed to focus on this project with the remainder of funds to be used to update maps and print new maps.

Noted – Councillor Perram to bring photographs to the next meeting. Noted. Noted.

Councillor Perram to bring photographs to the next meeting.

8.

Bike week 2012 (Saturday, 22 September 2012) Mr Muker advised that the logo has changed as it is now under Transport NSW and confirmed that Council has submitted the updated graphics to RMS and is awaiting approval which should come through shortly. Mr Muker confirmed that with regards to advertising, Council will be doing a letter drop and also placing poster boards in each of the branch libraries. Mr Desai to arrange for water, sunscreen and temporary shelter structure to be arranged for children area.

Noted - Mr Desai to arrange for water, sunscreen and temporary shelter structure to be arranged for childrens area.

Mr Desai to arrange for water, sunscreen and temporary shelter structure to be arranged for children area.

9.

General Business Heath Street Mr Edwards advised that when you turn off North Road onto Heath Street, about 5m down the road (in Heath Street) there is a depression in the road. Road markings for cyclists on Ryedale Road Ms Pryor advised that on Ryedale Road, the road markings for cyclists need to continue as currently they just cease.

Noted – Mr Desai to investigate and action accordingly. Noted – Mr Desai to investigate and action accordingly.

Mr Desai to investigate and action accordingly. Mr Desai to investigate and action accordingly.


30 August 2012 - Issue 34/12


10.

Next Meeting: DATE: Monday, 10 December 2012 TIME: 6.00pm VENUE: Level 5, Civic Centre, 1 Devlin Street

To be confirmed.

Documents

COUNCILLOR INFORMATION BULLETIN - ryde.nsw.gov.au · It is anticipated the Bulletin will resume on 13 September 2012 although this is dependant on the declaration of election results