Counting Those ContributionsThe Match Matters!

Authority • Sections 403(a), Essential Assistance and 502, Federal

Emergency Assistance, of the Robert T. Stafford DisasterRelief and Emergency Assistance Act (Stafford Act)

• 42 U.S.C. 5121 – 5206, as amended

•Title 44 Code of Federal Regulations (CFR) §13.24

• OMB Circular A-87

•Disaster Assistance Policy (DAP) 9525.2, Donated Resources

What Are Donated Resources

Donated Resources include:

• Volunteer labor

• Donated equipment

• Donated materials

Eligibility

•Essential to eliminating immediate threats

•Documented by local public official, official’s designee or Primary Agent

Eligibility cont’d Documentation:

•Separate Project Worksheets•Hours worked•Work site•Description of work for each resource

type: volunteer, equipment, materials

Examples • Labor

Eligible Debris RemovalSandbagging – filling/placementSafety InspectionsMass Care and Sheltering

• EquipmentBulldozerVehicles

• MaterialsFood, waterSand, dirt, rocks

Determining ValueDetermining the value of a donated resource is addressed in 44

CFR 13.24 and DAP 9525.2

Labor Same rate of pay in organization or labor market “Reasonable” fringe benefits Total Volunteer Labor = labor rate X

total volunteer hours Documentation

Determining Value cont’d

Equipment Total Volunteer Equipment = equipment rate*X

total hours used for each equipment type

*Rate is based on applicant or FEMA rate, whichever is lower

Note: Out of pocket expenses to operate the equipment may be claimed as a donation credit, unless those costs are included in a reimbursed equipment rate claim under a different project.

Determining Value cont’d

Materials

Must be donated by third party

Total Volunteer Materials = current commercial rate based on previous purchase or vendor quote

Note: Material from other Federal agencies may not be included.

Compiling Costs• Total Project Cost: out-of -pocket costs (OOP) plus value of donated resources limited to the maximum credit allowed

-FYI-• Maximum Credit Allowed: non-Federal cost share% 25% X OOP expenses Federal cost share % 75%

Compiling Costs - cont’d.• When multiple PW’s are used, the Donated

Resource Credit may be placed on one “Credit” PW after all emergency work is completed.

• The “Credit” PW must include all the documentation and reference each applicable emergency work (Cat A or B) Project Worksheet(s).

Compiling Costs - cont’d.• The documented donations credit is to be entered on the PW as a line item of the project cost. This amount cannot exceed the maximum credit allowed for donation.

• Any excess credit may be distributed to other emergency work PW’s for the same Applicant in the same disaster and may not exceed the maximum allowable credit for each PW.

LimitationsDonated Resource Credit (DRC):

• Capped at non-Federal share of Emergency Work (Cat A and Cat B)

• State may only claim Donated Resource Credit according to the disaster cost-share agreement

Note: Credit for donated resources may not be applied for any work

performed during a 100% Federally funded period because the non-Federal share would be zero (0) for that period.

Limitations - cont’d.

• Reasonable logistical support for volunteers doing eligible work may be considered an eligible cost or donations credit by FEMA’s Regional Administrator.

• Donated resources submitted for credit toward thenon-Federal share cannot be from another Federal grant or from other Federally funded sources.

Lessons Learned

Joplin, Missouri161 fatalities1,800 injured7,500 homes destroyed18,000 vehicles destroyed500 businesses destroyed1 major hospital destroyedMost affiliated doctor’s offices/clinics destroyed

Lessons Learned

Joplin, Missouri

2 Fire Stations destroyed5 schools destroyed/extremely damaged3,000,000 cubic yards of debris47% of the community is uninsured or

under-insured

Lessons in Success Joplin, Missouri

• 102,000 volunteers• 610,000 volunteer hours• $8.5 million in donated goods

and services• 12,000 hours of donated

equipment use• TOTAL: $17.7 million

Lessons in SuccessFlorida – 2012 Tropical Storm Debby

• 214 volunteers• 8,251 volunteer hours• $86,171* in donated goods and

services• 22 hours of donated equipment

use• TOTAL: $17,146*** Total allowed for offset

Lessons in Success

Hurricane Katrina$21 million in volunteer impact

2010 Tennessee Floods$17 million in volunteer impact

2013 Hattiesburg Tornado$1.8 million Red Cross alone

Lessons Learned 2011 Alabama Tornadoes

$20 million in volunteer impact not used

Superstorm Sandy$137 million in measured volunteer

impact not used

Questions????

PresentersBarbara Cartwright

Florida Division of Emergency ManagementBarbara.Cartwright@em.myflorida.com

Ken SkalitzkyVolunteer Florida

ken@volunteerflorida.org